CC SR 20190507 O - Trash & Recycling ReceptaclesRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 05/07/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to authorize the purchase of 20 trash receptacles (13
for trash and 7 for recycling) for park facilities and 80 trash receptacles (56 for trash and
24 for recycling) in and around the Palos Verdes Nature Preserve from Recycle Away
Systems and Solutions
RECOMMENDED COUNCIL ACTION:
(1) Authorize the purchase of 100 receptacles from Recycle Away Systems and
Solutions
FISCAL IMPACT: None
Amount Budgeted: $87,000
Additional Appropriation: No
Account Number(s): 101-400-3151-4310 ($17,000)
(Op Supp/Minor Equip for Parks Maintenance)
101-400-3150-4310 ($70,000)
(Op Supp/Minor Equip for Trails and Open Space Maintenance)
ORIGINATED BY: James S. O’Neill, Engineering Assistant
REVIEWED BY: Elias Sassoon, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Comparison of trash receptacle options (page A-1)
B. Quote from Recycle Away Systems and Solutions (page B-1)
BACKGROUND AND DISCUSSION:
The replacement of 20 trash receptacles (13 for trash and 7 for recycling) at various park
locations and 80 trash receptacles (56 for trash and 24 for recycling) in and around the
Palos Verdes Nature Preserve (Preserve) was approved as part of the Fiscal Year 2018-
19 Budget.
Staff initially focused on 20 new receptacles for Hesse Park, as many of the existing
receptacles are damaged, without lids and/or do not meet the needs of the areas in which
they are located, as evidenced by the grouping of multiple receptacles in those areas.
1
In researching various vendors and types of receptacles available, Staff received input
from the City’s contracted vendor for emptying trash receptacles throughout the City.
The focus for the type of trash receptacles needs to be on capacity, weight (so that the
receptacles are less likely to be blown over) and a closeable lid (to prevent animals and
birds from removing and spreading trash from the receptacles).
The current receptacles in the Preserve do not have lids, and the City receives consistent
complaints about trash around the current receptacles because birds and other animals
remove and spread it, and it can also be blown out by wind. Also, the Natural Community
Conservation Plan/Habitat Conservation Plan (NCCP/HCP) requires covered garbage
cans in the Preserve for conservation reasons.
Due to the coastal climate, receptacles made of m etal and wood were eliminated from
consideration due to likely rust, corrosion, rot, discoloration and overall deterioration, and
Staff quickly narrowed its search to receptacles made of recycled materials.
(Please see Attachment A for a comparison of options considered.)
The receptacles from Recycle Away Systems and Solutions (“Recycle Away”) are being
recommended based on price, as well as best meeting the qualities desired for b oth the
parks facility and the Preserve. Although lighter than those of the other manufacturers,
the receptacles from Recycle Away are still 43 pounds, which should be of sufficient
weight to prevent being blown over. There is also a 55 -gallon option from Recycle Away,
which allows for a consistent look, whereas a 55 -gallon version is not available from
Belson or Kirby Built with the desired dome lid.
The following table compares the two options from Recycle Away:
Model # Capacity Dimensions
(diameter and height)
Weight
N1-20332P1DT 32 gallons 24"d × 29"h 43 lbs
N1-20355P1DT 55 gallons 27"d × 37"h 49 lbs
Staff is recommending the purchase of the 55-gallon versions based on trash
accumulation and existing contained sizes. Discounted pricing from Recycle Away
results in a unit price of $634 per 55-gallon receptacle, which is cheaper than even the
32-gallon options from the other two manufacturers.
The proposed receptacles were also publicly vetted at the April 17 Palos Verdes Nature
Preserve Public Forum, and with the Palos Verdes Peninsula Land Conservancy
(PVPLC), and they approve of Staff’s recommendation.
Staff is recommending the City also purchase the optional accessories of security cables
(to attach the lids to the receptacles) for all 100, and turf anchor kits for the 80 to be
installed in the Preserve.
2
Staff’s recommendation is that the receptacles be ordered with the app ropriate label of
“Waste” or “Recycle” as available options for the product.
Staff has included a calculated amount for the required sales tax, as Recycle Away’s
quote did not include an amount for tax. With a calculated tax of $6,324.15 added to the
quote of $79,100, the total amount of the purchase is $85,424.15
ALTERNATIVES:
In addition to the Staff recommendation(s), the following alternative actions are
available for the City Council’s consideration:
1. Purchase fewer receptacles.
2. Direct Staff to return with receptacles with qualities identified by the
Council.
3
Comparison of Manufacturers
Manufacturer Photo Material Capacity Lid
Type
Weight Color Unit
Price
Discounted
Unit Price
Belson
Outdoors
Recycled
Plastic
32
Gallons
Dome
Top
100 lbs Brown with
Black or blue
dome lid
$1,043 $953
Kirby Built
Recycled
Plastic
Recycled
Plastic
32
Gallons
55
Gallons
(similar style)
Dome
Top
Open
top
78 lbs
100 lbs
Brown with
black lid
Brown with
black lid
$658
$899
Not requested
due to lack of
dome lid option
for 55 gallon
Not requested
due to lack of
dome lid option
for 55 gallon
Recycle Away
Recycled
Plastic
Lumber
Recycled
Plastic
Lumber
32
Gallons
55
Gallons
Dome
Top
Dome
Top
43 lbs
49 lbs
Brown with
black dome lid
Brown with
black dome lid
$555
$680
$517
$634
A-1
Quote #0034499
ACCOUNT REP Joanne Pluff
QUOTE
EXPIRES
May 10, 2019
QUOTE
AMOUNT
$66,570.00
QUOTE
DATE
April 9, 2019
Customer Information
Notes:
Shipping and Delivery Notes: Shipping cost includes lift-gate
service if necessary for locations without a dock-level door or
forklift.
Shipping cost does not include inside delivery or other special
services and assumes the use of a 53' delivery truck. Please let
us know if you have special delivery requirements.
Ship To:
City of Rancho Palos
Verdes
30940 Hawthorne
Boulevard
Rancho Palos Verdes,
CA 90275
Bill To:
City of Rancho Palos
Verdes
30940 Hawthorne
Boulevard
Rancho Palos Verdes,
CA 90275
Buyer:
City of Rancho Palos
Verdes
30940 Hawthorne
Boulevard
Rancho Palos Verdes,
CA 90275
310-44-527
joneill@rpvca.gov
35 Frost Street, Brattleboro, VT 05301
800.664.5340
sales@recycleaway.com
ITEM CODE QTY DESCRIPTION UNIT PRICE TOTAL
C-SLO1 100.00 Security Cable for Barrel Lid $10.10 $1,010.00
N1-20355P1DT 31.00 Recycling and Waste Barrel
with Dome Top
Color: Brown
Label: Recycle
Website Price: $680.00
$634.00 $19,654.00
TAK 80.00 Turf Anchor Kit $27.00 $2,160.00
N1-20355P1DT 69.00 Recycling and Waste Barrel
with Dome Top
Size: 55 gallon
Body Color: Brown
Label: Waste
Website Price: $680.00
$634.00 $43,746.00
Subtotal $66,570.00
Tax $
Shipping $12530.00
Total $79,100.00
To approve your quote via : Print, Sign and Fax this page to FAX 888.506.0210
B-1
35 Frost Street | Brattleboro, VT 05301 | Tel : 800.664.5340 | Fax: 888.506.0210 | Email: sales@recycleaway.com
Returns - If your order is damaged in shipment, we will either
issue credit for the product and the shipping costs, or ship a
replacement product at no cost for the product and shipping. If
you need to return the purchase for any other reason please
notify us within five days. Please note that special orders are
non-refundable. The customer must pay for the return shipping
and a re-stocking fee of 25, for returned items. The items must
be returned in their original cartons in new condition.
Damages - All shipments are insured against damage in transit.
If your shipment shows any sign of visual damage, it should be
noted on the freight bill or receiving ticket and signed by the
driver. If damage to the shipment is not visible until the carton is
opened, please keep all of the packing materials and the
original carton. In either case, please notify Recycle Away
within five days.
Exp. / / 3-digit-code: _____________
Credit Card# (Optional): ______________________________________________
PO# (Optional): ____________________________________________________
Company: ________________________________________________________
Email: ___________________________________________________________
Signature: ________________________________________________________
To approve your quote via : Print, Sign and Mail this page to USMail Recycle Away, 35 Frost Street, Brattleboro, VT 05301
To approve your quote via , fill out download to us at Email sales@recycleaway.com
Damages & Returns
B-2