CC SR 20190507 N - RPVtv Invoices Beyond $25kRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 05/07/2019
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager or Deputy City
Manager to continue contract RPVtv services on a month-to-month basis and approve
invoices beyond their $25,000 authorization limit until the agreements are negotiated
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager or Deputy City Manager to approve invoices beyond
their $25,000 limit for contract RPVtv services while agreements are being
negotiated
FISCAL IMPACT: None. Invoices will not exceed what was budgeted for Fiscal Year
2018-19.
Amount Budgeted: $203,000
Additional Appropriation: N/A
Account Number(s): 101-400-1440-5101 (RPVtv – Prof/Tech Service)
ORIGINATED BY: Gabriella Yap, Deputy City Manager
REVIEWED BY: Same
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
The City is currently working on agreements with a few contractors who provide
services for RPVtv. Until the agreements are resolved, the City has been paying the
contractors for their services on a month-to-month basis. This fiscal year, there have
been a number of additional events, such as the recent Natural Disaster Town Hall,
production of the Fresnel lens evergreen video for the exhibit at Point Vicente
Interpretive Center, and other events that have caused individual contractor invoices to
exceed $25,000 sooner than expected, which is the limit the City Manager and Deputy
City Manager may authorize for Professional Services without an agreement approved
by the City Council. Staff is seeking authorization to approve invoices for RPVtv
services beyond the $25,000 limit, while still remaining within budget for FY 2018-19
RPVtv Professional Services. This authorization would end when an agreement is
approved by the City Council.
ALTERNATIVES:
1
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Do not approve the payment of invoices above the $25,000 limit
authorized for the City Manager or Deputy City Manager, and discontinue
producing programming for the Channel
2