CC SR 20190507 I - Western Corridor ALPR Phase 1RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 05/07/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to reject all bids received for the Western Avenue
Corridor ALPR Project Phase 1 and re-advertise this project
RECOMMENDED COUNCIL ACTION:
(1) Reject all bids received for the Western Avenue Corridor ALPR Project Phase 1;
and
(2) Direct Staff to re-advertise the project as soon as possible
FISCAL IMPACT: The recommended action will result in no additional expenditure.
The funding necessary to complete this work is in the Capital Improvement Program
Fund balance.
Amount Budgeted: $560,000
Additional Appropriation: N/A
Account Number(s): 330-400-8822-8099 (CIP – Western Ave. ALPR Misc. Expenses)
ORIGINATED BY: Charles Eder, PE, Senior Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. None
BACKGROUND AND DISCUSSION:
At the June 5, 2018, City Council meeting, the Council authorized $179,217.45 to
purchase and install Phase 1 of ALPR (Automatic License Plate Recognition) cameras
for the Eastview neighborhoods along Western Avenue.
At the July 31, 2018, City Council meeting, the Council authorized a professional
services contract for the final design of structures for ALPR cameras along Western
Avenue. The final design was completed in late February 2019 and the Western Avenue
Corridor ALPR Project Phase 1 (“Project”) was publicly advertised on March 6, 2019.
Five companies requested to be part of the plan holder’s list. Two companies submitted
bids for this project. Bids were opened on April 11, 2019. ACCI (Alfaro
Communications Construction Inc.) submitted the apparent low bid for $116,074. The
other bid was from Elecnor Belco Electric, Inc. for $302,350.
1
Regrettably, it was discovered that the apparent low bidder’s total amount did not match
the numbers on the Bid Schedule and the price for one of the significant items (Item No.
7 – Electric Service Pedestal) on the Bid Schedule was left blank.
The miscalculated total bid price may constitute a minor deviation from the bid
specifications such that the error may be waived and replaced with the correct total.
However, the missing price for the Electric Service Pedestal item may not be fixed by
the contractor. The estimated price increase for this item is $22,000, which would result
in an approximate 16% increase in the correct total bid price. Under the Public Contract
Code § 5101, contractors are not permitted to change their bids because of a mistake.
The second-lowest bid is more than double the apparent low-bidder’s estimate.
Therefore, Staff recommends rejecting all bids and the re -advertising the Project. The
contract documents will be ready for re-advertising within one week.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative actions are available
for the City Council’s consideration:
1. Award the contract to the second bidder. This alternative would require
significant additional funding for this project.
2