CC SR 20190319 D - PVPUSD Gym MOURANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 03/19/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Authorize the City Manager to sign the Memorandum of Understanding (MOU) with the
Palos Verdes Peninsula Unified School District (PVPUSD) for the use of gymnasiums
and recreational facilities at Palos Verdes Peninsula High School (PVPHS) and
Miraleste Intermediate School (MIS).
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to sign the Memorandum of Understanding (MOU)
with the Palos Verdes Peninsula Unified School District (PVPUSD) for the use of
gymnasiums and recreational facilities at Palos Verdes Peninsula High School
(PVPHS) and Miraleste Intermediate School (MIS).
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Daniel Trautner, Deputy Director of Recreation and Parks
REVIEWED BY: Cory Linder, Director of Recreation and Parks
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS
A. PVPUSD and RPV Gymnasium MOU (page A-1)
BACKGROUND AND DISCUSSION:
On March 29, 2011, the City Council unanimously agreed to contribute $80,000 to the
PVPHS Pool Campaign on the condition that (among other things) the City enter into a
joint use agreement with PVPUSD to allow the City to provide recreational programming
at the new pool, either on a contract basis or using City resources. The City Council
also directed Staff to explore the possible use of the District's other pool facilities for
City-sponsored recreational programming.
On November 6, 2013, the City Council unanimously approved and authorized the City
Manager to sign an MOU with PVPUSD to allow the City to provide recreational
programming at the PVPHS pool and MIS Gymnasium. The MOU outlined terms under
which Rancho Palos Verdes residents could - subject to availability and the future
development of a schedule with the District - have access to specified District
recreational facilities during certain days and hours. The initial term of the MOU was
1
five (5) years, with provisions for further extensions by mutual consent of the City and
the District. The MOU expired on November 13, 2018.
In June 2015, the Cities of RPV and Rolling Hills Estates agreed to coordinate the use
of the PVPUSD Pool Facilities for Summer Swim Programs in order to best serve the
needs of their respective communities. The Cities agreed to combine their respective
time periods allocated by PVPUSD to jointly allow the YMCA to conduct recreational
Summer Swim Programs for their respective communities as well as other resident s of
the Peninsula.
The Cities entered into a joint use contract with the San Pedro-Peninsula YMCA to
manage and service the Summer Swim Programs on behalf of the RPV and RHE. This
Agreement was in effect for three (3) years and expired November 2018 when the
PVPUSD MOU expired.
Staff has worked with PVPUSD to prepare the attached MOU setting forth the terms
under which the City of RPV, subject to availability, will have access to the gymnasiums
and recreational facilities at Palos Verdes Peninsula High School (PVPHS) and
Miraleste Intermediate School (MIS).
Under the terms of the MOU, the City will be required to provide Staff supervision of the
recreational facilities during these times. The City and the District shall meet to develop
a schedule for the use of the recreational facilities that balances and best serves the
needs of the District, the City's residents, other groups licensed by the District to use
these recreational facilities, and the residents of other communities.
The initial term of the MOU would be for five (5) years, with provisions for further
extensions by mutual consent of the City and the District.
Not included in this MOU is use of PVPHS Pool. PVPUSD is currently reevaluating
future PVPUSD Pool usage and will address any future joint use at a later date.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative actions are available
for the City Council’s consideration:
1. Direct Staff and PVPUSD to revise the draft MOU, and continue this matter to a
future meeting.
2. Take other action as deemed appropriate by the City Council.
2
MEMORANDUM OF UNDERSTANDING
BETWEEN PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT
AND
THE CITY OF RANCHO PALOS VERDES
FOR USE OF GYMNASIUM FACILITIES
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made and entered into
this 15th day of February, 2019 ("Effective Date"), by and between the Palos Verdes Peninsula
Unified School District (hereinafter 4 'School District"), a California public school district duly
organized and existing under Chapter 1 of Division 3 of Title 2 of the Education Code of the
State of California, and the City of Rancho Palos Verdes (hereinafter "City"), a municipal
corporation (individually a "Party" and collectively "the Parties").
RECITALS
WHEREAS, School District owns property located at 27 I 18 Silver Spur Road, Rolling
Hills Estates CA 90274-2300, known as Palos Verdes Peninsula High School, and owns property
located at 29323 Palos Verdes Drive East, Rancho Palos Verdes, CA 90275-6470, known as
Miralestc Intermediate School ("School Sites");
\VHEREAS, a gymnasium and related facilities are located at the Palos Verdes
Peninsula High School site and a gymnasium and related facilities are located at the Miraleste
Intermediate School site {"Facilities");
WHEREAS, the City and its affiliates have had use of the Facilities by the City's
residents pursuant to an agreed upon schedule;
\VHEREAS, the current MOU between the City and the School District expires on
January 31, 2019.
WHEREAS, the City and the School District desire to extend the current MOU for the
time period from February 1, 2019 through January 31, 2024.
NOW, THEREFORE, the Parties hereto agree as follows:
Section I. A description and map depiction of the Facilities subject to this Extension
are attached hereto as Attachment "A.
Section 2. School District programs and students, and groups licensed by the School
District to use the Facilities during the time periods specified in Section 3 shall have priority use
of the Facilities at all times.
Section 3. Subject to Section 2 above, School District agrees to use reasonable efforts
to make the Facilities available for use by City residents during the term of this MOU as follows:
Palos Verdes Peninsula High School Gymnasium: As mutually agreed to by both Parties
on an as-needed basis.
Exhibit A
2-13-2019
Page 1 of 5 A-1
Miralcste Intermediate School Gymnasium: 5:00 to 7:00 p.m. on Tuesdays, except
during the Palos Verdes Basketball season (generally from Thanksgiving through the end of
February).
Section 4. In addition to the written terms of use established between the Parties,
City agrees that during the time periods set forth in Section 3 above when City residents are able
to use the Facilities, City shall provide staff to supervise the use of the Facilities.
Section 5. The Parties agree to meet as necessary to discuss the use of the Facilities
as described herein and how the Facilities described herein can best serve the needs of the School
District, the City, and the community.
Section 6 . The official representative for School District shall be its Associate
Superintendent of Business Services or his/her designee. The official representative for City
shall be its City Manager, or his/her designee. The official representative of each Party will be a
point of contact for the other Party to facilitate use of the Facilities.
Section 7. This MOU shall remain in effect from February 1, 2019 through January
31, 2024 unless mutually extended in writing by both Parties.
Section 8. Either Party to this MOU may tenninate this MOU without cause by
providing written notice to the other party at least 60 days in advance of the date of termination.
E-mail communication is considered a satisfactory form of written notice for this MOU.
IN WITNESS WHEREOF the Parties hereto have executed this Extension of MOU as
of the date first above written.
DATED: ~~
DATED : _____________________ _
PENINSULA UNIFIED
CITY OF RANCHO PALOS VERDES
By:
City Manager
Exhibit A
2-13-2019
Page 2 of 5 A-2
A IT ACHMENT A
MAP OF GYMNASIUM FACILITIES
Exhibit A
2·13-2019
Page 3 ofS A-3
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