California Joint Powers Insurance Authority (CJPIA) - FY2017-009 MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is between the California Joint Powers Insurance Authority
(CJPIA) and the City of Rancho Palos Verdes (MEMBER) for purposes of authorizing work related to
CJPIA's ADA Assistance Program, which includes conducting self-evaluations and inspections,
developing transition plans, and evaluating programs and services.
Disability Access Consultants (DAC)will provide consultant services for MEMBER for an Americans with
Disabilities Act Self-Evaluation and Transition Plan in conformance with DAC's proposal to MEMBER
dated January 21, 2019(the"Work"), attached hereto as Exhibit"A"and incorporated herein by reference.
The Work shall be performed in accordance with all terms, covenants, standards and conditions set forth
in that certain agreement between the CJPIA and DAC, entered into on March 14, 2017 relating to ADA
Compliance ("Agreement"), including the addendum to the Agreement dated May 14, 2018
("Addendum"), of which MEMBER is a third-party beneficiary. The Agreement and Addendum are
attached hereto as and incorporated herein by reference as if fully set forth herein as Exhibits "B" and
"C", respectively.
This Work will be billed directly to CJPIA.The amounts invoiced will reflect the amount of work completed.
CJPIA will then invoice MEMBER, less the amount of CJPIA ADA Assistance Program funding. MEMBER
agrees to pay the invoiced amount within 30 days of billing by CJPIA. Invoice queries can be forwarded
to Abraham Han, Administrative Analyst, ahan@cjpia.org (562) 467-8778.
1. Total cost for all work to be performed by DAC, ($166,950)
as per attached DAC written proposal
2. Total program funding provided by CJPIA to be $23,500
paid directly to DAC on behalf of MEMBER
3. Total amount owed by MEMBER to CJPIA ($143,450)
Should additional inspection items be added to the scope of work, DAC will provide an addendum to the
proposal. MEMBER acknowledges and agrees to be responsible for any additional costs incurred from
the addition of these items to the scope of work (e.g., buildings, facilities, bus stops, sidewalk mileage,
etc.). A revised MOU must be executed by the MEMBER and CJPIA, before proceeding with additional
work.
[SIGNATURES ON THE NEXT PAGE]
CA1..1@'ORNIA ] OINK POWIRS INSURANCE. AUItIOKITY
CITY OF RANCHO PALOS VERDES
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ATTEST ( E ily Colborn, City Clerk Date
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APPROVED AS T M William W. nder, City Attorney Date
CALIFORNIA JOINT PO RS INSURANCE AUTHORITY
[M aina Francis, Risk anager] D to
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
EXHIBIT "A"
DAC's Proposal for Americans with Disabilities Act Self-Evaluation and Transition Plan for the
City of Rancho Palos Verdes
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
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City of Rancho Palos Verdes
Proposal for Accessibility Services
AMERICANS WITH DISABILITIES ACT (ADA) SELF-EVALUATION AND
TRANSITION PLAN
January 21, 2019
Disability Access Consultants
2243 Feather River Blvd
Oroville, CA 95965
DAC
DISABILITY ACCESS
CONSULTANTS ,: -
COVER LETTER
January 21, 2019
Mr. Ron Dragoo
Principal Engineer
Public Works Department
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275
Re: Americans with Disabilities(ADA)Self-Evaluation and Transition Plan
Firm Information: Disability Access Consultants (DAC)
Headquarters: 2243 Feather River Blvd, Oroville, California 95965
Project Manager: Barbara Thorpe, President
bthorpe@dac-corp.com Phone: 1-800-743-7067
We appreciate the opportunity to submit our statement of qualifications and proposal for providing consultant
services for an Americans with Disabilities Act(ADA)Self-Evaluation and Transition Plan for the City of Rancho
Palos Verdes public facilities and public rights-of-way.
As you may be aware, under Title II of the ADA,the City of Rancho Palos Verdes is required to have a current
Self-Evaluation and Transition Plan.Title II entities,such as the City of Rancho Palos Verdes may be at significant
risk for claims and litigations by not having a current plan.Also, recent inquiries and enforcement activities by
the DOJ, CalTrans and HUD have shown that Cities can be at risk of losing or not being able to receive their
state and federal pass through funding should you not have a current plan in place.
DAC has extensive experience in the evaluation of program and facility accessibility and provides a full
continuum of Americans with Disabilities Act (ADA) and accessibility services for public entities, such as the
City of Rancho Palos Verdes. Founded as a California corporation and woman owned business in 1998, DAC
has provided services for the past 20 years to assist public entities to comply and implement accessibility
requirements in accordance with the ADA, Title 24 of the California Building Code, Section 504 and related
federal, state and local disability-related nondiscrimination laws and regulation. DAC has conducted over
19,000 building inspections, surveyed thousands of parks and playgrounds, thousands of miles of sidewalks
and performed hundreds of programmatic reviews and self-evaluations to study the accessibility of programs,
services,activities,events and related areas. DAC has a comprehensive understanding of applicable standards,
regulations and requirements under Title II of the ADA,California Building Code and related state accessibility
standards. DAC has completed over a hundred similar studies.
DAC has also worked on a project for the Department of Transportation in Washington, D.C. to develop a
pilot study for potential duplication of methodologies in other geographic areas, using tools and standards
for public rights-of-way accessibility reviews by means of a software program to update and manage the ADA
public rights-of-way transition plan. DAC is providing recommendations for best practices and technologies
for the DOT.
To provide for easy management of the transition plan and documentation of compliance efforts, DAC has
developed web-based software called DACTrak. DACTrak is a powerful tool to manage and update the
transition plan, project costs and document progress. Custom reports can be printed in a variety of formats.
Respectfully submitted by Barbara Thorpe, President
t":2f1n,,.e tea. •�1G�•-�(.
FIRM ORGANIZATION AND DESCRIPTION OF QUALIFICATIONS
Since Disability Access Consultants was founded as a woman owned California Corporation in 1998, DAC has
provided services for the past 20 years to assist public entities to comply and implement accessibility
requirements in accordance with the ADA, Title 24 of the California Building Code, Section 504 and related
federal,state and local disability-related nondiscrimination laws and regulation. DAC has extensive experience
in the evaluation of program and facility accessibility and provides a full continuum of Americans with
Disabilities Act(ADA)and accessibility services for public entities,such as the City of Rancho Palos Verdes.
As our founder, Barbara Thorpe, worked with a public entity for 20 years as the ADA Coordinator, 504
Coordinator, and Director of Planning and Compliance,she has extensive experience working with individuals
with disabilities and organizations representing individuals with disabilities. In addition, she has collaborated
with individuals with disabilities and organizations that represent individuals with disabilities in a facilitative
manner that has benefited city governments during her work with other municipalities. Barbara and the DAC
team members have demonstrated the ability to engage and interact with individuals and organizations to
assist with the prioritization, long range planning and implementation of the ADA plan.
DAC has a team of more than 25 staff, with our Facility Team Leader Michael Boga holding CASp Certificate
#152, dedicated to assisting public entities, such as the City of Rancho
Palos Verdes, with ADA compliance. DAC has a comprehensive f ,.
understanding of applicable standards, regulations and requirement
under Title II of the ADA, California Building Code and related state
accessibility standards. 44*
'
DAC has a reputation to being responsive to the client's needs,
providing on-time project completion within budgets. DAC has a E
proven track record for comprehensive experience in conducting ADA
Self Evaluations and Transition Plans, implementation and related
services.
Other public entities for which DAC has provided similar services include Fair Oaks Recreation and Park District,
Padre Dam Water District, Hayward Parks and Recreation, 15 California Fairs, 160 California public school
districts, and several large Joint Power Authorities and insurance carriers for groups of public entities.
DAC is currently assisting the California Joint Powers Insurance Authority (CJPIA) members, of which the City
of Rancho Palos Verdes belongs,to assist members with ADA compliance at a discounted rate. DAC has been
assisting several Joint Power Authorities since 2000 and currently provides updates,consultation, plan reviews
and expert witness services. DAC has worked with public entities of all sizes, from one site to 506 sites.
Members of the DAC team have also served as expert witnesses to assist public entities to defend their current
practices and ADA plan. DAC has only served on the side to assist public entities to defend their practices and
plan and has never assisted with litigation against a public entity. Our mission statement and philosophy
embrace the enhancement and assistance to our clients to build an ADA accessibility plan while documenting
previous and current compliance methods.
Over the 20 years of serving our clients, DAC has demonstrated financial stability, staff stability and has a no
claims insurance record.
DAC provides a full continuum of professional services that include, but are not limited to:
• Facility inspections
• Self-evaluations for ADA and Section 504 of the Rehabilitation Act
• Policy review and development
• Transition plans
• Public rights-of-way surveys
• Consultation
• Accessibility compliance intake and management software—DACTrak
• DACTrak training to conduct your own inspections
• Expert witness services
• Plan reviews
• ADA Plan implementation assistance and consultation
• Outdoor developed and recreational areas (pools, parks,trails,camping areas)
• NPSI playground safety inspections
• ADA Playground inspections
DAC utilizes the appropriate standard(s)for the inspection that may include, but is not limited to:
• ADA 2010 Standards
• California Building Code
• ADA-ABA
• UFAS
• ANSI
• Section 504 of the Rehabilitation Act
• Outdoor developed and recreational standards
• National Playground Safety Institute(NPSI)standards
• PROWAG—Federal Public Rights-of-way Guidelines
• Federal Highway Administration's Manual on Uniform Traffic Control Devices (MUTCD)
Our firm stands out in the public entity arena due to proven performance in a wide range of services, from
programmatic and policy reviews, facility inspections, transition plans, consultation, plan reviews and expert
witness services. We excel at providing a comprehensive assessment of our clients'current status by preparing
a study of all areas related to accessibility in different departments to document ongoing compliance.
Innovative Tools,Strategies and Best Practices
Based on experience and knowledge of the accessibility field and best practices, DAC continues to develop
innovative methodologies,easy to use ADA management tools,and proven,successful strategies for evaluating
programs,services,activities,events,facilities, parks and public rights-of-way. DACTrak was developed by DAC
for the purpose of easy and useful importing and management of the accessibility data collected in the field.
DACTrak is interactive web-based software and is not an enhanced Excel spread sheet. The ability to collect,
compile,analyze and use report data in a practical format was one of the driving forces to develop the DACTrak
intake and management software.
Our DAC accessibility management software, DACTrak, provides our clients with a powerful management tool
to document compliance, project costs, print custom reports and record progress. DACTrak is not an Excel
spreadsheet, but actual software that has been developed by our company to assist with the implementation
and documentation of the City's ADA plan and provides photographs of as-is site conditions,which has proved
to be valuable documentation. Findings and recommendations, in addition to other data are preloaded into
the DACTrak software. As DAC owns and licenses the DACTrak software, we can make custom modifications
for our clients.
The DAC team members proposed for the City of Rancho Palos Verdes project have worked together on similar
projects. A few projects are listed below. References and a description for the scope of work are provided for
several of the following recent California projects:
• City of Bakersfield
• City of Banning
• City of Benicia
• City of Bishop
• City of Carlsbad
• City of Carpinteria
• City of Cathedral City
• City of Claremont
• City of Clovis
• City of Cudahy
• City of Cypress
• City of Del Mar
• City of Downey
• City of Elk Grove
• City of Fountain Valley
• City of Glendale
• City of Goleta
• City of Grass Valley
• City of Hemet
• City of Huntington Beach
• City of La Mesa
• City of La Quinta
• City of Laguna Woods
• City of Lakewood
• City of Lincoln City
• City of Los Alamitos
• City of Manteca
• City of Menifee
• City of Modesto
• City of Moreno Valley
• City of Newport Beach
• City of Oakdale
• City of Oroville
• City of Palm Springs
• City of Palos Verdes Estates
• City of Paramount
• City of Pismo Beach
• City of Poway
• City of Red Bluff
• City of San Clemente
• City of San Dimas
• City of San Gabriel
• City of San Jose
• City of San Juan Capistrano
• City of San Luis Obispo
• City of Santa Fe Springs
• City of Santa Monica
• City of Shaffer
• City of Tustin
• City of Wasco
• City of Waterford
• City of Willows
• County of Butte
• County of Calaveras
• County of Glenn
• County of Kern
• County of Marin
• County of Okaloosa
• County of Placer 02=3
• County of San Luis Obispo
• County of Santa Clara ic,„of La QuntaPIORCEPortiollohlitCitV40601/afti 4-="" 701
• County of Shasta divot�ag �4a
:TniiErSP.C4:iona
• County of Solano �r=K
• County of Tehama
;Nui3dingc
• Desert Recreation District
• Fair Oaks Recreation and Park District
• Town of Paradise
DACTrak Accessibility Management Software
The accessibility management software is included at no cost to the City for the first year as the cost is paid by
the CJPIA. If the City decides to continue with the use of the web-based management software after the initial
year, the cost is $2,000 and includes unlimited seat licenses. The use of the DACTrak software includes the
storage and maintenance of the City data. If the City decides not to continue to use the web-based DACTrak
Accessibility Management System to maintain, update and document compliance of the ADA plan, the data
can be transferred to an Excel spreadsheet or an alternate format. DAC has found that usable and easy to
manage software(instead of Excel spreadsheets) is imperative to maintaining and updating the ADA plan.
Categories can be customized and findings organized as demonstrated in the screen shots of the DACTrak
software included in the supplemental materials Appendix.
PROJECT TEAM STAFFING AND RESUMES
Disability Access Consultants (DAC) has a dedicated team of twenty professionals with backgrounds in
administrative leadership roles with public entities, construction and code enforcement. DAC is an equal
opportunity employer and our team composition includes minority and veteran representation. The team has
worked together on numerous ADA compliance projects with City governments and public entities. DAC works
with several large JPA's and insurance pools to assist public entities with ADA compliance.
City Contacts
City of Rancho
Palos Verdes
{ Barbara Thorpe
Project
Manager
I Michael Boga
Srikant Talasila # CASp-152,ICC Jennie Grover
Director of IT Facility Team Leader/ Director of
Quality Control Operations
{ Candice Pursch
Field Inspection
Supervisor
Field Inspectors(4-6)
\ J
The DAC team has a proven record to provide on-site services in a collaborative and efficient manner. DAC has
experienced team members who have worked with public entities for successful and on time completion of
numerous projects. Necessary staff members have ICC, NPSI, and CASp certification. A CASp certified Team
Leader will be involved with the project and field evaluations. The project team is organized to provide a
representation of skills needed to accomplish the project objectives. In addition, teams that have worked
together previously will be assigned to the City of Rancho Palos Verdes project.
Barbara Thorpe, M.Ed., LOT- DAC Project Manager
As DAC Project Manager, Barbara will coordinate activities and schedules and report to the Assistant to the
City Manager or designee. Barbara will serve in the leadership role regarding the ADA Self-Evaluation of
programs, services, activities and events along with the review of policies and procedures. Barbara brings
twenty years of experience in public administration and providing services to individuals with disabilities to
Disability Access Consultants. As an administrator in a public entity, Barbara provides unparalleled
understanding of the application of the Americans with Disabilities Act and related legislation. In addition to
assisting public entities with compliance with the ADA, Barbara has conducted compliance reviews for the
Department of the Interior to audit for compliance with the ADA, Section 504 of the Rehabilitation Act and
related civil rights laws and regulations. Barbara has served as an expert witness for the Department of Justice,
Office of the Attorney General. Additionally, Barbara is a licensed occupational therapist. Barbara served on
the Division of State Architect Advisory Board and served as the vice-chair for the DSA Access Compliance
Committee. Barbara has worked on over 200 public entity projects that are similar to the City.
Michael Boga, B.A. Education, California Certified Access Specialist, ICC Accessibility, Usability and Plans
Examiner-Facility Team Leader
As manager of the production and the inspection team, Michael brings a unique blend of experience in the
building industry along with his understanding of individuals with disabilities to the accessibility team. Michael
is a certified accessibility specialist through the International Conference of Building Officials(ICC),certified in
Accessibility, Usability and Plans examination and is California certified CASp inspector #152. Michael has
completed the updated DSA courses regarding the 2010 California Building Code. Michael has provided
numerous staff development sessions to public entities regarding accessibility requirements. If requested,
Michael would provide training, assist with plan reviews and review new work completed for compliance, as
requested. Mike has worked on over 260 projects that are similar to the City of Rancho Palos Verdes.
Srikant Talasila-Director,Information Technology
Srikant brings many years of experience with information technology and management information services
from a large corporation. He has the ability to categorize and organize large volumes of information regarding
public and school facilities into a manageable database. He provides training and consultation to our clients in
the use of DACTrak. Srikant would work directly with City of Rancho Palos Verdes staff to train and assist with
the data entry and management of data.
Jennie Grover-Director of Operations
Jennie draws on her experience in technical writing to provide leadership and management of the production
and technical writing team, organizing the completion of technical reports, as well as managing production
schedules,staff and timelines.
SUBCONSULTANTS
DAC does not use subcontractors or subconsultants, as DAC prefers team members that have direct
accountability and training by DAC to provide a seamless project delivery and interaction with City staff.
SCOPE OF WORK
Disability Access Consultants (DAC) understands that the City is seeking a qualified firm to inspect, evaluate
and prepare reports identifying potential barriers in the City-owned buildings, parks, parking lots and public
rights-of-way.
The inspections will identify barriers or potential barriers in accordance with applicable Federal and State
accessibility standards and regulations. In addition, it is understood that DAC will assist the City in developing
a schedule for barrier removal overtime in a cost effective and realistic manner,using programmatic solutions
where available.
In order to successfully complete the project activities in a timely manner, DAC will work closely and
collaboratively with the City of Rancho Palos Verdes without imposing unnecessary interruptions or burdens
to City staff. During the past 20 years, Barbara Thorpe and her team have developed ongoing working
relationships with City and County governments and have worked diligently to have clear lines of
communication.
DAC has the extensive knowledge and experience with all Federal and State regulations during the past 20
years in business,that includes, but is not limited to the ADA up to and including the current 2010 American's
Disability Act Standards(ADAS), 28 Code of Federal Regulation(CFR)35,Title 24 California Building Standards
Code, Title II of the ADA, PROWAG, MUTCD, Section 504 and related Federal and State Standards and
Regulations.
Value Added Items to Enhance the Project at No Additional Cost or that Provide a Cost Savings
In addition to the above understandings and confirmations, DAC has found through its experience of working
with City and County Governments and Joint Power Authorities,such as the California Joint Powers Insurance
Authority,of which the City of Rancho Palos Verdes is a member,that certain other items enhance the level
of success and implementation of ADA Transition Plans and Self-Evaluations by public entities.
The California JPIA(CJPIA)offers a discounted price to its members that has been negotiated with DAC. The
CJPIA is also assisting members,such as the City,with costs for selected services for ADA compliance.
The use of DACTrak by City staff to conduct surveys at facilities, process reports and manage the information
to implement and document the plan may assist the City to more efficiently and effectively achieve the City's
project objectives and will provide longevity to the plan.
As an additional value at no cost,DAC provides at least one photograph of each noncompliant accessible item
or element, a record number for reference, estimated costs and other features to assist with the
implementation of the Transition Plan. To provide for easy management of the transition plan and
documentation of compliance efforts, DAC has developed web-based software called DACTrak. DACTrak is a
powerful tool to manage and update the accessibility plan, project costs and document progress. Custom
reports can be easily prepared, printed and saved in a variety of formats.
Disability Access Consultants (DAC) includes the following additions at no additional cost:
• Noncompliant findings and recommendations are included in the DACTrak software
• One or more photographs of each noncompliant finding are included
• Additional photographs can be viewed of the noncompliant item by one click
• DACTrak provides a method to schedule and track the barrier removal
• Documentation of progress and compliance using the progress reporting feature of DACTrak
• Priorities can be established and further refined using DACTrak
DACTrak provides for an organized input method that captures all of the information gathered from the site
inspections with photographs for each noncompliant finding. In essence, all of the field information is
captured in a web-based software package and provides for "green" data collection and avoids paper and
pencil checklists and unorganized photographs. DACTrak can also be used on a tablet pc to add new facilities
and update compliance assessments and transition plans.
DAC has also found that having usable "software" and not just a database is very important to be able to
easily manage and update the transition plan.Our extensive experience with clients needing to have an easy
to manage and update plan was the catalyst for DAC to develop our DACTrak software for use by our clients.
Thus,other critical issues include:
• Software to update and manage your Transition Plan
• The ability to document progress and barrier removal
• The ability to print custom reports
• The ability to update the plan "automatically"when codes change without re-inspecting sites
• The ability to project costs s,.
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SCOPE OF WORK OVERALL PHASES
DAC proposes to execute the project in two phases. Detailed activities and deliverables are provided in the
following scope of work description.
Phase I:Study and Evaluation-Self-Evaluation/Facility Survey/Barrier Assessment
a) DAC will conduct an initial project kick-off meeting,if requested,with selected City of Rancho Palos Verdes
staff to establish roles and lines of communication, refine project goals, review the overall project
schedule, schedule surveys of City of Rancho Palos Verdes facilities and identify key City of Rancho Palos
Verdes personnel related to the project scope. Initial self-evaluation activities will be completed during
this step.
b) The initial orientation meeting should include an assessment of previous compliance activities and areas
of current or potential litigation. The review of compliance activities and high priority areas will assist with
the development of an overall project plan. The review and documentation of prior initiatives will also
build a more defensible plan if the City is challenged by litigation.
c) DAC will conduct field surveys of the buildings and facilities listed in the property schedule, as well as the
City maintained public rights-of-way to sidewalks,curb ramps and signalized intersections.
d) Surveys will identify all physical barriers (interior and exterior) including the path of travel in and around
the facility and from the public right-of-way at each site in accordance with Title 24 of the California
Building Code and the ADA Standards(previously referred to as ADAAG).
e) DAC currently provides geographical information (latitude and longitude) for each identified exterior
barrier in the public right-of-way that can be incorporated into the City's Geographical Information System
(GIS). DAC incorporated the map-linked GIS feature based on the needs of many of our City and County
clients. DAC uses a comprehensive approach to inspecting public rights-of-way (PROW). In order to
conduct an assessment of all the requirements in the PROW, DAC conducts manual measurements of the
field conditions and enters the information into our DACTrak pc tablet in the field. DAC has found that the
use of automated equipment for running slopes on sidewalks,such as ultra-light profilers,do not provide
an actual measurement, but only provide a chart showing ranges. In some cases, if a change in level is
greater than%inch, no actual quantifiable information is reported of how much greater or of the severity.
In order to get the actual measurements for the sidewalks and intersections,the use of a "profiler" does
not provide the measurements needed for items such as automated pedestrian signals and street
furniture.
f) As required by the ADA, the 2010 ADA Standards will be compared with state codes (Title 24 of the
California Building Code) and the standard that provides the greater level of accessibility utilized. As DAC
collects as-is field conditions and records all information,data can be reprocessed if codes change without
conducting a re-inspection,thus resulting in a significant savings when codes change and the plan needs
to be updated.
g) Provisions and standards for historic buildings will be applied as appropriate.
h) Assessments and reports will include a high degree of detail with photographs, code references, and cost
estimates. The DACTrak software and reports will include additional specifics,such as as-built dimensions,
progress reports, additional prioritizations, preset reporting features and other custom reports. Reports
will be delivered in the format requested, and reports will also be available using DACTrak. The inclusion
of photographs showing the as-is condition has proven to be valuable assistance to clients in the
formulation of the decisions regarding barrier removal priorities.The DACTrak software provides an easy
to use accessibility management platform that exceeds the ability to manage the plan by hard copies and
binders. The assessment report of each facility will include cost estimates to correct deficiencies in
accordance with the ADA,Title 24 of the California Building Code.
i) Barriers are identified by building,floor, or location and given a unique identifier record number(UIN)to
assist with navigation in the accessibility software and location of the finding and recommendation by area
and site. Estimated applicable costs will be given by item and element in accordance with industry
standards. Costs can be easily adjusted to adhere to any cost estimates the City may utilize.
j) Physical access problems that require structural solutions will be documented in the Compliance
Assessment/Transition Plan. The proposed method for removal will be provided. The transition plan will
identify physical barriers that may limit accessibility of City programs, services or activities for individuals
with disabilities. The schedule for removal of barriers and appropriate timelines will be developed in
consultation with the City.
k) The field survey information will be presented to the ADA Compliance Team as requested using the
DACTrak web-based accessibility management system. Many different types of reports will be available
for the City. Feedback will be incorporated as appropriate.
I) The survey data will be compiled into a Transition Plan which will identify actual as-is conditions and
prioritize current barriers, provide a schedule for barrier removal, as well as establish procedures for
addressing future accessibility issues. The Transition Plan data is able to be exported to Excel or PDF
formats. The Transition Plan data will include photographs,findings, recommendations,code references,
estimated costs, priority settings(in addition to prioritized report) in accessibility software for accessibility
management. Photographs and GIS coordinates are valuable for the development of the transition plan.
m) DAC will assist the City to solicit input from members of the community and persons with disabilities.
Methods will be utilized to solicit public input may include notices,information on the website and surveys.
n) The Transition Plan data will be provided using DACTrak which has management, monitoring, and web-
based tracking tools that allow staff to manage current and future accessibility issues, update the
deficiency status, and generate reports to show progress in meeting the Transition Plan requirements.
Phase II: Implementation Phase-Transition Plan Development
a) DAC will develop, in collaboration with the City a comprehensive ADA Self-Evaluation and Transition plan
for facilities, buildings and tennis court.
b) DAC will develop a first draft of the ADA Transition Plan with recommended priority levels.
c) DAC will meet with the City to review the draft document and incorporate any comments, changes or
feedback.
d) DAC will assist the City to conduct public outreach activities that may include website announcements,
postings,surveys, announcements, individual meetings and other activities as requested.
e) DAC will prepare and produce a second draft if necessary with a detailed description of the barrier and the
proposed method for barrier removal.
f) DAC will train the City in the use of the DACTrak web-based accessibility management system to prepare
reports as well as update and manage the ADA Plan.
g) DAC will provide an executive summary of the project.
h) DAC does not recommend that the plan be adopted by the City,as adoption is not required and may cause
additional discussion regarding projected dates in the plan that are meant to be"projected and estimated
dates"and not final dates of barrier removal.
i) DAC will provide the City with DACTrak, a web-based monitoring, tracking, and management system at
project completion. DACTrak allows users to review and update progress in barrier removal, and to
generate many different styles of reports to document progress. DACTrak contains one or more integrated
photographs that are attached to the finding, eliminating the need to reference another area or report
supplement.DACTrak is an actual accessibility management software,not just electronic database of items
contained in the Facility Survey Report. DAC has found that an electronic database or Excel format does
not provide the City with a tool containing integrated photographs needed to implement the plan, set
priorities, make notes and print custom reports. If the City does not want to use the software, the data
can be placed in an Excel spreadsheet.
• DAC will license DACTrak to the City to manage all of the field data collected, print custom reports,
document progress, estimate costs and
perform other management functions;
• Data collected will be the property of the FpcbiM:EorGdc.naG[ " ' ° "' '""'
City should the City decide for any reason v°rkiny Esa n.:ve kfnptot,varkl�SPov
varkln0 nf/O�perM Avenue
not to continue to use the DACTrak elAccessible spnca
Parking Spat or Width
accessibility intake and management "417" ,,n «.e9------
software
•• --ye,software system; m ";;,,ne • ,
• The California JPIA, of which the City is a :,y;v.tr, , i _,„„„,Q.•.p_,�,.e.
member, has an agreement with DAC to
pay for the use of DACTrak;
• DACTrak will include and provide
correlation with field data collected, 1, :-1 121,2
reports, transition plans, drawings, code .; a�•mpbp
references, estimated costs and °•K-- ` –”—–nr="_>n,
i,, e ckwe:
photographs for each noncompliant
accessibility item or element;
• Reference maps for GIS information will be provided in addition to a linked mapping system for each
item;
• DACTrak provides a description, location and record number for each barrier that allows the user to
access the information and location
j) DAC will provide City staff with training regarding ADA Compliance from both a programmatic and
administrative point of view and also for facility management and maintenance.
COST PROPOSAL
1. Total estimated cost for the survey of the City's Facilities and Parks(AL-2): $49,950*
Facilities and Parks
1. Planning Department 17. Del Cerro Park
2. PVNET 18. Eastview Park
3. City Hall (Admin &Catalina wing) 19. Founders Park
4. CH-33 Studio 20. Frank E.Vanderlip Sr. Park
5. Warhead Room/Shop 21. Fred Hesse Jr.Community Park
6. Sign Maintenance Building 22. Grandview Park
7. PVIC 23. Ladera Linda Park/Community Center
8. Ladera Linda 1 24. Marilyn Ryan Sunset Pt. Park
9. Ladera Linda 2 25. Martingale Trailhead Park
10. Ladera Linda 3 26. Pelican Cove
11. Ladera Linda 4 27. Point Vicente Interpretive Center
12. Ladera Linda 6 28. Point Vicente Park and Civic Center
13. Pelican Cove 29. Ryan E. Ryan Community Park
14. Abalone Cove 30. Ranchos Caninos Dog Park
15. Abalone Cove Shoreline Park 31. Ranchos Palos Verdes Beach
16. Clovercliff Park 32. Vista Catalina Park
2. Total estimated cost for the inspection of Public Rights-of-Way(AL-2): $110,000*
City has indicated it currently owns an estimated 220 linear sidewalk miles with in its City owned
Public Right-of-Way(PROW). DAC will survey an estimated 220 linear miles of City sidewalks, curb
ramps,APS intersections and bus stops for a total cost of$110,000 using the rate of$500 per linear
mile of sidewalk.
*Note: CJPIA is providing AL-2 assistance funding of$16,500 toward the cost of items 1&2.
Net cost to the City of Rancho Palos Verdes for the Facility, Park and PROW
inspections(AL-2)will be$154,450.
Example:
• $49,950(Facilities/Parks)+$110,000(PROW)= $159,950
• $159,950-$16,500(AL-2 Assistance)= $143,450
3. Review of policies,procedures and programs cost(AL-3): $5,000
Review of policies, procedures and programs and assistance with public input at a cost of$5,000
which is paid by the CJPIA for a net cost of zero.
Cost Summary
1. Total estimated cost for Facility/Park inspections(AL-2): $ 49,950
2. Total estimated cost for Public Rights-of-Way inspections(AL-2): $110,000
a. Total estimated cost Facilities, Parks and PROW Inspection $159,950
b. Less AL-2 Assistance Funding provided by CJPIA ($16,500)
Total AL-2 Cost AL-2 to City of Rancho Palos Verdes $143,450
3. Cost of review of policies, procedures and programs and assistance with public input: $5,000
a. Review of Programs, Policies and Procedures and Public Input Process.
b. Less AL-3 Assistance Funding provided by CJPIA ($5,000)
Total AL-3 to City of Rancho Palos Verdes $0.00
4. DACTrak Licensing is paid for by the CJPIA in year one. $2,000
a. Less CJPIA DACTrak Assistance ($2,000)
b. Year 2 and beyond DACTrak licensing is$2,000/year.
Total DACTrak Cost to City of Rancho Palos Verdes in Year 1 $0.00
*Total AL-2 and AL-3 Assistance provided by CJP1A:$23,500
SCHEDULE: SCOPE OF SERVICES SUMMARY BY ESTIMATED TIMELINES
Based upon experience,a project milestone chart is provided in months. It is estimated that the project will be
completed in 12 months, or sooner.The chart below is a summary of major milestones and is not necessarily
representative of all the individual project activities.
Scope of Service—Activity or Task 1 12 II 41-511111111110 11 12
DAC Team Meeting with City of Rancho Palos Verdes kick-off 111111.1
meeting;survey methodologies, deliverables and scheduleII
confirmation
Project planning,scheduling, procedures review
l
Field inspection data compiled (compiled on a daily basis and )
available for review throughout the inspection process) !
Public input and community outreach IR 1 III
Draft Self-Evaluation of services, policies, programs and practices 11111111111111
First Draft Presentation to selected City staff(recommended that
the review occur at several milestones, not only at the conclusion)
Final Draft11111111 III
Deliverables completed and provided to Citymon _____
Consultant Responsibilities
DAC will arrange all project management activities for an efficient process to develop the ADA Transition plan
and provide the City with an anticipated project schedule prior to commencement of work.
DAC will perform all work in conformance with current City policies and procedures and carry out the
instructions received from the City, in cooperation with other City approved and involved agencies.
Additional Information
Conflict of Interest Statement
DAC does not have any financial, business or other relationship with the City that may have an impact upon
the outcome of this contract and does not have any current clients that may have a financial interest in the
outcome of this contract.Disability Access Consultants has no conflict of interest with the City of Rancho Palos
Verdes,any associates, representative, consultants,sub consultants, or others.
DAC does not have any conditions that would affect our ability to perform the services described in this
proposal. DAC does not have any previous, pending or current litigation. Our firm has not been debarred,
suspended or declared ineligible to contract with any federal state or local public agency. The firm, owners
or president is not in the Federal Excluded parties List System(EPLS)for Ineligible Professionals and Debarred
Contractors.
Insurance Coverage and Stability
Disability Access Consultants carries all the necessary insurance coverage,such as general liability,automobile
liability, worker's compensation and employer's liability, and professional errors and omissions malpractice
liability insurance. DAC has a no claims record on all policies for our entire 20 years in business and does not
have any pending, previous or current litigation.
DAC has the financial, operational and staff stability to complete a quality and comprehensive project on
time. DAC has no adverse conditions.
Minority Utilization and Affirmative Action
DAC is an equal opportunity employer and has recruited minorities and veterans. DAC's quality control team
leader is a Vietnam veteran with a disability.
Background Checks and Fingerprinting
All employees of Disability Access Consultants have been fingerprinted and have background checks. DAC has
FBI and DOJ fingerprint clearances on file for DAC staff. We have conducted studies for school districts,state
and local governments,the Federal Government,Judicial Chambers and Correctional Institutions that require
background checks. DAC has found that background checks are important especially in situations where
inspection staff may be working near children and are required in certain situations.
Supplemental Materials
Sample DACTrak Screen Shots and Information
These samples are generated from the DACTrak Accessibility Management web-based software program.The
following screen shots are recent examples of the DACTrak Management software prepared for several public
entity clients.
............ ..............._._____........ . . .
DACTrok 11=1111111=1
City of La Quinta ,t,:, Buildings
Upon logging in to
inikiimis the secure DACTrak
Prcriect lnforrnatiml website,you are able
Address.70-495(:aIle Tampico La Qt irrtl,CA 92253 •
Start Dote:7./5;2011 to choose the facility
Fa,:Ity List you would like to
Boys Si Gins flub 49915 Park Avenue
L Quinta,CA 92253 � view and manage.
t:ity Of La Quinta Sports Complex Sports Complex
La Quinta,CA 92253 These two screen
Klvic Center 7!?-495 Calle Tampico
La Quinta,CA 92253 shots are examples of
fire Station*70 54001 Madison Street:
La Quinta,CA 922.3 facility lists for two
file Station#93 44555 Adams Street
La Ci.iinta,CA 92253 recent public entity
t Quinta Library if3-275 Calle Tampico
La Quinta,C.A 922.53 transition plan
la Quinta Museum 77.-8B5 Avenida McIntozurna
La Q.rinta,CA 92253
la Quinta Senior Center78.450 Avenida La Fonda projects.
La Quinta,CA 92253
I a Quinta YMCA Daycare 49-955 Avenue 50
La Quinta,CA 92253
!,New fire Station(Fire Station*32) 711111 Avenue 52
La Quinta,CA 92253
Poke Substation 51351 Avenida Bernldas
La Quinta,CA 92253
Public Works 8t Maintenance 70109 Avenue 52
La Quinta,CA 92253
Silver Rock temporary Clubhouse 79-179 Ahmanson Lane
La Quinta,CA 022.53
Edi errock Maintenance Beading 70-600 54.Avenue
La Qinnta,CA 92253
Fair Oaks Recreation and Parks District
Proiect Information
Address:4150 Ternescal Street Fair Oaks,CA 95628
Start Date:415/2011
•
'Arts&Crafts nuilditi, 7997 California Avera=
Fair Oaks,CA 95628
'Bannister Park 3820 Bannister Road
Fair Oaks,CA 95628
Community Clubhouse 7997 California Avenue
Fair Oaks,CA 95628
District Office 4150 Te.mescai Street
Fair Oaks,CA 95628
Fair Oaks Park 11549 Fair Oaks Boulevard
Fair Oaks,CA 95628
Fair Oaks Preschool 8090 Grand Avenue
Fair Oaks,CA 95628
Little Phoenix Park 9041 Phoenix Avenue
Fair Oaks,CA 95628
'McMillan Center 8020 Temple Park Road
Fair Oaks,CA 9562.8
Miller Park 8480 Sunset Avenue
.......... ................. ......_..... t•0..Irc.....CA Clcarn ._............... ....._......._...
Wokon.r.1( ,nrwr I?ivnport I sign t)1,1t 1 McEp
DACTrok ; ;
x
I a Quints Samar(,enter I-
(:ay of la Quints -
5
7 Aa''''"`" After choosing a
,, facility,you are
,-, � a .. .; — able to use Reports
;<;•,.E ,. drop down menu
to choose which
report style to
view. You may
also choose to
view multiple
: so1
rt.
(city of La Quinta -1 ,Building, :-i This screenshot is
,La Quints senior Center -I ,An Locations.-i an example of the
(All Categories '..-, -
2 home page for a
s -
Basic Photo
Report. The sort
Corrected
Not Started
In Progress Not Corrected c re"Je1 ec,u" and filter panel
Com.leted Not A .ilcabie
�1 allows users to
- quickly run reports
.'... that generate
Accessibility Survey findings for
specified locations
or categories,or by
'off i� progress, priority
'ct' ,t, ,% or resolution
s, ��u - status.
, /
' ; r., ,a.,. ,�/4z,55',,,,'✓� iii ,,,5&'-,,,5'
i
to Quiftt,a i ibr4ry
Doors -Chamber Of Commerce Door, Hardware These two SCreenS110t5
Door Between Library& Chamber Of Commerce
,,,,5i,Bar r i.ever
are examples of a
finding page in a Basic
f mdrng
Th ire. r,,,,,r,,rtq lairs.re„ kirk=1,,OS r rs;;,i*^.ttrzr • Photo Report. This
iha r t1S,,marl. Xttl:
tfr:0 t0.00 ptrunds type of report shows
Receiiiiri:•ndation the user the finding,
Ad he .r to met the due, ; #
with accompanying
s,
Costing Into(£sfintated) �,� v recommendation to
Adjust doer closer rasesure. $25 correct the non-
compliant item,the
associated photo,code
reference(s),estimated
Codc Reference CAi 1.:3.35.2.5,ADA 401.:'..n
cost to remove the
barrier,and any
Progress progress that has been
Record Number f rT,u:, added to update the
Progress Resolution (true transition plan.
i�rr,jrrrted tate , Art ual tate
Actual Cost $0.00 Priority two
Contractor
Comments No Comments
t.a Omuta Museum
Doors -Museum 1st Floor : Door,Hardware
Archives 102
lever
(err.iedw.trtr tier('.irrukll Pie ere
Finding
The door opening force for this door is greater : b
than allowed.
On-Site Finding 6.00 ixrrinds
Recommendation
Adjust the closer on the door to meet the door _ r
opening force requirements.
Recommendation Up to S.00 pounds
Costing Info(Estimated)
Adjust door closer pressure. $25
Code Reference CA 1133B.2.5,ADA 404.7.9
Progress
Record Number 43936
Progress Not Started Resolution None
Projected Date Actual Date
Actual Cost $0.00 Priority Two
Contractor
Comments No Comments
Fair Oaks Park
Path of Travel -Exterior : Path Of Travel,Walking Surfaces
Path Of Travel At The Basketball Court This screenshot is
an example of a
Exterior Walkway
Walkirig Surface Slope Path O. ravelH .Surfaces Mkma finding page in a
ger#ace 31opr
Finding Dual Photo Report.
Thera are 51ori is greater than allowed maximum slope on tie primar•r This type Of report
path of travel.
On-Site F,ndrng 14.'0 percent ? ;a r� shows the user two
Recommendation findings per page,
.�„ Eve,;
Provide compliant sidewalk. with accompanying
Ro;;omrner;dod Up to*:i.LIi.peri:tent: '
recommendations
Costing Information(Estimated) cods Reference-
inetall to correct the non
cr.;mphant:pathway. 51,340 ADA 4.3 7.CA11339 3
compliant item,the
Record Number: associated photo,
Path of Travel -Exterior : Path Of Travel,Walking Surfaces code reference(s),
PathOfTravel At The Entrance T The Horticultural Center and estimated cost
to remove the
Exterior Walkway
Slope Path Of Travel,4Saikmy Surf.. 4s+aikm; barrier,
',golfing Surfacelope
Sm#pee Slope
Finding
Theme are$1,Dtie5 greater ti rar allowed maximum slope on the prirnary r 2
Path of travel
On-Site Finding 6.40 percent
Recommendation
rrovide ccmpliant s aewalk.
..0
Recommended Up t3 5.00:?err:s nt .
costing Information(Estimated) Cade Reference
Install compliant pathway. $1.,340 ADA 4.)?.CA 11550 7:7
Record Number: 9ts7* )
The Dual Photo and Basic Photo Reports may be exported to an Excel workbook for easy management of the
transition plan data. The Excel workbook exports into a pre-formatted table with the filter function atop each
data column. The report is a fully functioning Excel spreadsheet that may be sorted,filtered and manipulated
by the user. The column for Picture identification numbers includes cells that are live links to the second tab
of the workbook which contains report photos. Clicking the cell for a particular report finding will bring up the
associated picture on the Photos tab.
.r,� s. ._ n ....✓ ..... - o.'. are , .. -:'ORa.Yvrv,4roy!wy'y;he!-d.+.seaer.vnW.%W R.v
sv...t ertrMn Ox:M,e R.. O,.wxeew �wo-ro:�te«O,n wwrn<,�. �weex..W .- mwan,l.v....rt t .Y .ltv
.......«a _ rrrm o-�a., .ra.a< sttr ri..z RM1'..i+': Y,.veMez..:.v„,< A
inr-4'L .MY ,
Ax.
4414.4.404,4,444,0
>...;
v
® :Ut :tY,t ..4:.•+:.: fCI'S RAtb .s,�s- .S,.,repe«Xi ® slW,E 144SI1S SE {RRAtUL* De2.t #i'ES @t,:ittai:
45
Marx :. v:Mn,n skAe'4r "'-'^ '
:a Seo-��.u' %aWa 16 r.<t
R '' Na,mel 0. F ea4 wle L ne„r' .nMe. -F'rrar'Y. :l .A>S T %•ny ar,
.,.. . ex laYeut'4e YI�.Mv 4
t3 _ . _ - X S m era 94 .. H t. r _ _. 7 >7 A A r '
... • 4a+:.�. .., ,. Ln,.t'.a.:]wate.P.a Ccen:,lirers::.e :4,te�:ly:U.;K:p:-�^:s
R % : C R k 4 44 „
_��
a Recdtl munMes V twe “Is im'Atm" Subim.esm item,mtiort Sub Ostomtion
a 43632 IIA' Dont 4.41 or Rookoom 1r4et
fi 41".1
Kham`a INM Doo OeSsta++SiD4ry&
I,am'_ li Doom (Osman. thmrlmr CNCwn Ol Moil am i L
3.f c! ) i iNv R Tr
A 43435 11/54 Ik 4,Msrics R4M4T A Oe ...OW/0 4.40.14,4.40.14, r.
5141. .1442 tlaff4 in.4vio i1414way C4nf4tanee1001,11 FI Aust,Rai
. �,.» X •
s3' �'
44,4 44 Cl]zi'4 OMR, ISIS NYCSi$rtb3Mm 1'UYh R4*JRNan411e
., IlY i _n-t.r R..xnt 334 �.
.'.�; vt 3:o f
7
354 11145 Dan gmsom Ncwm COSIsmI
fN
,L 43549 :TI5i6... Dom. ss,rm 4.y. /,,, I,,,Su anoi. •�
...:,� ,,.,,, , ,,, :-,a ga liwa -q <-.-:—
1198:. Door. 144.0.x, ‘4,ng 4.1044,414
!Y 4;133 ,4:: F +-,s 7 ;ru t.y
M4rrn Asst PSM.Nom 14
,,,SMI9 MIS. Rmassem3 Mtmia irrtimo R S.»alay ie
laQ-1,,tkut.,
DA4TrnkE. .
I:.t; avf i.d t)43+al,:a —7:1 31JLa.-
i
Users can update
i`,rr,,q, ra c i 491,33 progress using the
F
_._
Tools drop down
€,sr illy f#i . menu.
oars*tinifi Club
ICity a f t:a Quatro tro Sports Cornpfez Record Manager
.ive r,satyr allows each record
ire<afiaari to be updated
j individually.
it ire Station 9; t
to gointa Library Global Progress
t.<r Qtd to museum Editor allows many
,i,a Ortinta Senior Center records to be
(Ia Ryamttax WiiihtA flaw art. updated at once
'riw tire,Station(fire Station arilr with identical
information.
Ace,substation
H.,, xtifi,erir.Pr M A' r tiance, Priority Manager
<toafihott allows many
Horkktio records to be
updated at once
with unique
information.
DACTrak 13l
Clients: Fair Oaks Recreation and Parks District -f :o;ec.ts: Fair Oaks Recreation and Parks District -
Facilities: Fair Oaks Park •1 Location. All Locations-
:ategx:es:IAll Categories Generate List Record Manager
,,- ,... Deticieic T A . allows the user
Accessible tailors g E.lemeri Exterior to choose which
:aenchr i Neat The Play Area Element Exterior
Community Garden Parking Lot Element Exterior record to update
:Continuing Path at Travel From The Softball Fields To The Skate Perk Element Exterior individually.
Curb Ramo From The Accessible Space Near The Play Ares Element Exterior
;Directional Signage;From`rine PrEbik:Right Of Way Element Exterior
:Directional Signage To All Common Areas Element Exterior
'Drinking Fountain At The Horticultural Cener Element Exterior
Drinking Fountain Near The BBQ Area Element Exterior
Drinking Fountain Near The Restrooms Element Exterior
'Drinking Fountain Near The Skate Park Element Exterior
'Drinking Fountain Near The Softball Field Concession Stands Element. Exterior
'Gates To The Community Garden Element Exterior
iHarticuiturai Center Element Exterior
:Left Curb Ramp From The Accessible Spaces Near The Skate Park Element Exterior
'Meme&Womens Restrooms Element Restrooms
:Mens Restroom Element Restrooms
'Mens Restroom Element Restrooms
DACTrak fikra
Facility:Far oaks pad
Once a record is
Curb Ramps•Exterior:Curb Ramp chosen in Record
Curb Ramp From The Accessible Space Near The Play Area Manager,the user
No Detectable Warnings can set the priority,
Finding Cob kam :No Detectable Warrvin°s
The curb ramp does no[Provide a deteotuble wammy surface wh:oh ""%.''-.,.. select the status of
includes truncated domes.
lin e11N Fr d:n j: Not Found
Recommendation
1 y progress,add
Prt,Vloe oomph.mi do1Nf tablt warnings IC surface ''� ��' �
Pecommar ded. See Above projected and actual
Costing Information ;,
Dtnvitle dEtacla9le warrvng IP surface.slx,p0 �
dates of completion
Citations A ° Y�
CA£1275.5.8 i and also document
ADA 4.7.7
„y any notes regarding
`�. .. �` the record.
a of/
Priority lsrr..; -I Projected Date of Completion
Progres lura.n4prrd •( Actual Date of Completion )
oeselut: I I Actual Coit
New Coronion, „
i
{ Drinking Fountains-Exterior:Drinking Fountains
Drinking Fountain Near The Skate Park
Clear Floor Space Slope
Finding print.L-,r.Foanta;ns'Cie?e Floor i aca Slone
II, Clear Floor Space rope is not<bmpilant. _.:..� .._.._
Or F ij:no 8 40 per cent ,y
Recommendation
Provide compliant Clear FloorC Stpace0a0tcennl log fountain
Rexmmenled.
Costing Information
(4xnu
Citations re
ADA 4.15 5 This screen shot
represents an example
of a record with
— progress, updates and
Dnnk:ing fountain riot operational ut time of inspection.
comments added.
Ftiority I l -I Projected Date of Completion 6/1/2011 Li
Progress i crnoIe;ecl• Actual Date of Completion 7/8/2011
ResolutionI f Actual Cost 565.33
rc-•r...a�- -i
Plow C.enyrxrnt Slope corrected and veri`iad to be compliant by inspector 836. Repair
grass area near fountain I
Update Cancel
DACTrak
~ . .. . . .. ...'~ . .—,. ' ..~..,. This is an example of
e== 'Fair Oaks Recreation and Parks District i'|nn°° |Fair Oaks Recreation and Parks District |'I Global ProgresEditor,
^�,�` [All Locations |'|
~~-- — �henetheusermoy
`..~,~C��"�,�m'�z�° ->1 s°�,°u°
select many records tn
update at one time. In
(, ' - this example the
l'I Exterior Passenger loading Znne The slope*the.asphalt surface for the category has been
At.the Porto(alma!Center accetki aisle at the woxPiritiel loading zone is
I greater than 2%.
lc;trytyyrior pasx.enger loading Zone Them.is no sIgnage designating accessibility filtered to Passenger
I At Me lioiticultio al Center i r Exterior Passenger loading Zone ����are.no���passenger boding zone.
cie"�tablewarning devices Loading Zones using the
i Al The!bit n-ulhunl Cone!provided the parkseriger karding Ane.
n�° Categories drop down
I ri,...The Rostrooms posted al the passenger loading 7.0Ele.
e slope oI Near The Resboorris access aisle loading zone w~~~- ^---r'- menu
.
i groate than 2%.
it:'.hytortor Prh,onnor 1,,adir,r,&or. rhoro ate curbs bettorrym the access aisle and
prelected Dot,
~ 41'f.1-.;e-
= ,�.^ '
� �= ^�.."��~ ��~"����
PeOgW,', Not Started
'\ "°
' ----------- � --
nxrnok leMileallThis is an example of
Priority Manager,where
Icity of la guinta z..1 '�°<tt: b���95.__' |-1 / the user may select
.. |o�="mm°.m"��°ummm `| u~°."."� [Ali Locutions� ~ manyrecordstuupdate
`���.°`� �"� -/ _����m
-
| — '
'��� w�huniqueinfon
information un
| =*��" ' m^�,� �� �� �-�~�`
'~-" from one screen. The
�"**~ m�=='"�,'� � �m����N������� � �
«~ |„|'^ ` ' n n
user may select
-I |NO- `| progress information
� Q@
� from the drop down
' ^^~' menus and enter dates
,^�'^, `
�� `° for each line item. All
"�
m*"m av,'~," � �'^ ~�r |=-/'U�~ .'�� '| �� '| infonnat�n �updated
�.' ��~ . ~ �� ��
" with one click of the
~~^ '
��'� ~ Submit button. In this
�"..�
.= example,the categry
� [ -
--- --- . .. ....... .. ha� been�keredto
.' .�`^-.^ ' .'� . °-~ .~.�
~~`^ ''~~
u^°= Sinksusin8the
Categories drop down
menu.
When GPS information is recorded for the location of an outdoor finding,such as the sidewalk reportbelow,a
Map Overlay report is available to view on DACTrak. This report shows a map of the area where the survey
was performed, and pinpoints the location of the finding. Clicking on the pinpoint brings up a screen showing
the finding, recommendation to bring the item into compliance,a photo of the finding and the associated
code references.
',
J
. [7!3 1
�t,. r, c.,.<.., > '
Not C.,tvti
CO, ,...tzat '1U1 LG.i i.
d' { . m a -.
ftti*.""1*;c '
� § a
,-;', ',,, a<
(3
f' C
.4 U9-'-
3 .41` 4t }
`mak'
L ;rAlltf;;;,,,,,;• ,,,,,,,,,„i4 .,.-,.g.„.., ''r- - ''...* '''4'' , --,,,Ti it , i
„,._. ,_,i.r.:,,. .,...: ,,,, _... _ , - .1... .,..01; ,,,t
1►- oma”
Ai
N �
$ 3a ' vj
3
yl^NX.0.Msys
•ar * �� `1� €� wear� '�^'S"*r:�
aky i ar'«. ..
,g /1 „ ,,k'
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,s ®
® 0 11 Cl
EXHIBIT "B"
March 14, 2017 Agreement between CJPIA and DAC
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT for Professional Services ("Agreement") is made this day of March 14,
2017 ("Effective Date")by and between the California Joint Powers Insurance Authority("Authority")
and Disability Access Consultants ("Consultant") (together sometimes referred to the "Parties").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to Authority the services described in the Scope of Work attached as Exhibit A, and
incorporated here. Such work shall be provided at the time and place and in the manner specified in
Exhibit A. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit
A, this Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and
shall end on June 30, 2018. Consultant shall complete the work described in Exhibit A
prior to that date, unless the term of the Agreement is otherwise terminated or extended
as provided for in Section 8. The time provided to Consultant to complete the services
required by this Agreement shall not affect the Authority's right to terminate the
Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner including the necessary expertise or knowledge of the profession in which
Consultant is engaged in the geographical area in which Consultant practices its
profession and to the sole satisfaction of the project representative.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to Agreement. In the event that Authority, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from Authority of such desire of
Authority, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to satisfy Consultant's obligations hereunder.
1.5 Authorization to Perform Services.The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Authority's project representative.
1.6 Eligible Recipients of Services.Authority members will receive a funding allowance
toward ADA assistance level services as outlined under the scope of this agreement.
Additional services outside of the ADA assistance level services shall be at the agreed
upon hourly rate of$98 per consultant. All members of the Authority are eligible,
including but not limited to:
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City of Agoura Hills,Agoura Hills/Calabasas Community Center, City of Aliso Viejo,
Town of Apple Valley, Area B Disaster Management, Area E Disaster Management, City
of Arroyo Grande, City of Artesia, City of Atascadero, City of Azusa, City of Bell
Gardens, City of Bellflower, Big Bear City Community Services District, Big Bear Fire
Authority, City of Big Bear Lake, City of Bishop, Black Gold Cooperative Library
System, City of Bradbury, City of Brawley, City of Buellton, City of Calabasas, City of
Camarillo, City of Carpinteria, City of Cerritos,City of Chino Hills, City of Claremont,
Coachella Valley Association of Governments, Coachella Valley Conservation
Commission, Coastal Animal Services Authority, City of Commerce, City of Dana Point,
Desert Recreation District, City of Diamond Bar, City of Duarte, Eastern Sierra
Transportation Authority, City of El Centro, City of Fillmore, City of Fountain Valley,
Gateway Cities Council of Governments, City of Goleta, City of Grand Terrace, City of
Grover Beach, City of Guadalupe, City of Hawaiian Gardens, City of Hidden Hills, City
of Imperial, City of Indian Wells, City of Indio, City of Irwindale, City of La Canada
Flintridge, City of La Habra Heights, LA IMPACT, City of La Mirada, City of La Palma,
City of La Puente, City of La Quinta, City of La Verne, City of Laguna Niguel, City of
Laguna Woods, City of Lake Elsinore, City of Lake Forest, City of Lakewood, LA-RICS,
City of Lawndale, City of Loma Linda, City of Lomita, City of Malibu, Town of
Mammoth Lakes, Midpeninsula Regional Open Space District, City of Mission Viejo,
City of Monrovia, Monterey Peninsula Regional Park District, City of Moorpark, City of
Morro Bay, Mountain Area Regional Transportation Authority, City of Needles, City of
Norwalk, City of Ojai, Orange County Council of Governments, City of Palm Desert,
City of Palos Verdes Estates, Palos Verdes Peninsula Transit Authority, City of
Paramount, City of Paso Robles, City of Pico Rivera, City of Pismo Beach, Pomona
Valley Transportation Authority, City of Port Hueneme, City of Poway, City of Rancho
Palos Verdes, City of Rolling Hills, City of Rolling Hills Estates, City of Rosemead, City
of San Clemente, City of San Dimas, City of San Gabriel, City of San Juan Capistrano,
City of San Luis Obispo, City of San Marcos, City of San Marino, City of Santa Fe
Springs, City of Santa Paula,City of Seal Beach, City of Seaside, Seaside County
Sanitation, City of Sierra Madre, City of Signal Hill, City of Solvang, City of South El
Monte, Southeast Area Animal Control Authority, Southern California Association of
Governments, City of Temple City, Ventura Port District, City of Villa Park, City of
Walnut, West Cities Police Communication Center, City of Westlake Village.
Section 2. COMPENSATION. Authority hereby agrees to pay Consultant in accordance with the
payment schedule as set forth in Exhibit B, attached hereto and incorporated herein by reference as
though set forth in full,based upon work completed, as defined in Exhibit A. In the event of a conflict
between this Agreement and Exhibit A, regarding the amount of compensation, this Agreement shall
prevail. Authority shall pay Consultant for services rendered pursuant to this Agreement at the time and
in the manner set forth herein. The payments specified below shall be the only payments from Authority
to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to
Authority in the manner specified herein. Except as specifically authorized in advance by Authority,
Consultant shall not bill Authority for duplicate services performed by more than one person.
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2.1 Invoices. Consultant shall submit invoices during the term of this Agreement,based on
the work completed, and within 30 days. All work billed shall be on a per member basis,
with an itemized detail of services performed.
2.2 Payment.Authority shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred.
Authority shall have 30 days from the receipt of an invoice that complies with all of the
requirements above to pay Consultant.
2.3 Total Payment. Authority shall not pay any additional sum for any expense or cost
whatsoever incurred by Consultant in rendering services pursuant to this Agreement.
Authority shall make no payment for any extra, further, or additional service pursuant to
this Agreement.
2.4 Payment of Taxes. Consultant is solely responsible for the payment of employment
taxes incurred under this Agreement and any federal or state taxes.
2.5 Payment upon Termination. In the event that the Authority or Consultant terminates
this Agreement pursuant to Section 8, the Authority shall compensate the Consultant for
all outstanding costs and reimbursable expenses incurred for work satisfactorily
completed as of the date of written notice of termination. Consultant shall maintain
adequate logs and timesheets in order to verify costs incurred to that date.
Section 3. EQUIPMENT. Except as otherwise provided, Consultant shall, at its sole cost and
expense,provide all supplies and equipment necessary to perform the services required by this Agreement.
Section 4. INSURANCE REQUIREMENTS. Without limiting Consultant's indemnification of
Authority, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its
own expense during the term of this Agreement, policies of insurance of the type and amounts described
below and in a form satisfactory to Authority.
4.1 General Liability Insurance. Consultant shall maintain commercial general liability
insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in
an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for
bodily injury, personal injury, and property damage. The policy must include contractual
liability that has not been amended. Any endorsement restricting standard ISO "insured
contract" language will not be accepted.
4.2 Automobile Liability Insurance. Consultant shall maintain automobile insurance at
least as broad as Insurance Services Office form CA 00 0I covering bodily injury and
property damage for all activities of the Consultant arising out of or in connection with
Work to be performed under this Agreement, including coverage for any owned, hired,
non-owned or rented vehicles, in an amount not less than$1,000,000 combined single
limit for each accident.
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4.3 Professional Liability(Errors & Omissions) Insurance.Consultant shall maintain
professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of$1,000,000 per claim and in the
aggregate. Any policy inception date, continuity date,or retroactive date must be before
the effective date of this agreement and Consultant agrees to maintain continuous
coverage through a period no less than three years after completion of the services
required by this agreement.
4.4 Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation
Insurance(Statutory Limits) and Employer's Liability Insurance(with limits of at least
$1,000,000).
4.5 Proof of Insurance. Consultant shall provide certificates of insurance to Authority as
evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsements must be
approved by Authority's risk manager prior to commencement of performance. Current
certification of insurance shall be kept on file with Authority at all times during the term
of this contract. Authority reserves the right to require complete, certified copies of all
required insurance policies, at any time.
4.6 Duration of Coverage. Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property, which
may arise from or in connection with the performance of the work hereunder by
Consultant, its agents, representatives, employees or sub-consultants.
4.7 Primary/Noncontributing.Coverage provided by Consultant shall be primary and any
insurance or self-insurance procured or maintained by Authority shall not be required to
contribute with it. The limits of insurance required herein may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess
insurance shall contain or be endorsed to contain a provision that such coverage shall also
apply on a primary and non-contributory basis for the benefit of Authority before the
Authority's own insurance or self-insurance shall be called upon to protect it as a named
insured.
4.8 Authority's Rights of Enforcement. In the event any policy of insurance required under
this Agreement does not comply with these specifications or is canceled and not replaced,
Authority has the right but not the duty to obtain the insurance it deems necessary and
any premium paid by Authority will be promptly reimbursed by Consultant or Authority
will withhold amounts sufficient to pay premium from Consultant payments. In the
alternative, Authority may cancel this Agreement.
4.9 Acceptable Insurers. All insurance policies shall be issued by an insurance company
currently authorized by the Insurance Commissioner to transact business of insurance or
is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI
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(or larger) in accordance with the latest edition of Best's Key Rating Guide,unless
otherwise approved by the Authority's risk manager.
4.10 Waiver of Subrogation.All insurance coverage maintained or procured pursuant to this
agreement shall be endorsed to waive subrogation against Authority, its elected or
appointed officers, agents,officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these
specifications to waive their right of recovery prior to a loss. Consultant hereby waives its
own right of recovery against Authority, and shall require similar written express waivers
and insurance clauses from each of its sub-consultants.
4.11 Enforcement of Contract Provisions(Non Estoppel). Consultant acknowledges and
agrees that any actual or alleged failure on the part of the Authority to inform Consultant
of non-compliance with any requirement imposes no additional obligations on the
Authority nor does it waive any rights hereunder.
4.12 Requirements Not Limiting. Requirements of specific coverage features or limits
contained in this Section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to
a given issue and is not intended by any party or insured to be all inclusive, or to the
exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher
limits than the minimums shown above, the Authority requires and shall be entitled to
coverage for the higher limits maintained by the Consultant. Any available insurance
proceeds in excess of the specified minimum limits of insurance and coverage shall be
available to the Authority.
4.13 Notice of Cancellation.Consultant agrees to oblige its insurance agent or broker and
insurers to provide to Authority with a thirty(30)day notice of cancellation(except for
nonpayment for which a ten(l 0)day notice is required) or nonrenewal of coverage for
each required coverage.
4.14 Additional Insured Status. General liability policies shall provide or be endorsed to
provide that Authority and its officers, officials,employees, agents, volunteers, and
members shall be additional insureds under such policies. This provision shall also apply
to any excess/umbrella liability policies.
4.15 Prohibition of Undisclosed Coverage Limitations. None of the coverages required
herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to Authority and approved of in
writing.
4.16 Separation of Insureds. A severability of interests provision must apply for all
additional insureds ensuring that Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the
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insurer's limits of liability. The policy/policies shall not contain any cross-liability
exclusions.
4.17 Pass Through Clause.Consultant agrees to ensure that its sub-consultants,
subcontractors, and any other party involved with the project who is brought onto or
involved in the project by Consultant,provide the same minimum insurance coverage and
endorsements required of Consultant. Consultant agrees to monitor and review all such
coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Consultant agrees that upon request, all
agreements with consultants, subcontractors, and others engaged in the project will be
submitted to Authority for review.
4.18 Authority's Right to Revise Specifications. The Authority reserves the right at any time
during the term of the contract to change the amounts and types of insurance required by
giving the Consultant ninety(90)days advance written notice of such change. If such
change results in substantial additional cost to the Consultant, the Authority and
Consultant may renegotiate Consultant's compensation.
4.19 Self-Insured Retentions. Any self-insured retentions must be declared to and approved
by Authority. Authority reserves the right to require that self-insured retentions he
eliminated, lowered,or replaced by a deductible. Self-insurance will not be considered to
comply with these specifications unless approved by Authority.
4.20 Timely Notice of Claims. Consultant shall give Authority prompt and timely notice of
claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the
required liability policies.
4.21 Additional Insurance. Consultant shall also procure and maintain, at its own cost and
expense, any additional kinds of insurance, which in its own judgment may be necessary
for its proper protection and prosecution of the work.
Section 5. INDEMNIFICATION
Consultant shall indemnify, defend with counsel acceptable to Authority and hold harmless the
Authority and its officials,officers, employees, agents,members, and authorized volunteers from and
against any and all losses, liabilities, claims, suits, actions, arbitration proceedings, administrative
proceedings,regulatory proceedings, damages and expenses of any kind, whether actual or threatened,
(including but not limited to attorneys' fees and costs,court costs, interest defense costs, and expert
witness fees) where the same arise out of, are a consequence of or are in any way attributable to, in
whole or in part, the performance of this Agreement(or the failure to perform)by Consultant or by any
individual or entity for which Consultant is legally liable, including but not limited to officers, agents,
employees or subcontractors of Consultant. Such indemnification, defense and hold harmless extend to
Consultant's provision, use, transport and storage of hazardous materials, as those commonly are
defined under state and federal laws and regulations.
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The foregoing obligation of Consultant shall not apply when(1)the injury, loss of life, damage to
property or violation of law arises wholly from the negligence or willful misconduct of the Authority or
its officers, employees, agents,members, or authorized volunteers and (2)the actions of Consultant or
its employees, subcontractors or agents have contributed in no part to the injury, loss of life, damage to
property, or violation of law.
It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by Authority of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause
shall apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement,Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
Section 6. STATUS OF CONTRACTOR.
6.1 Independent Contractor. At all times during the term of this Agreement, Contractor
shall be an independent contractor and shall not be an employee of Authority. Authority
shall have the right to control Contractor only insofar as the results of Contractor's
services rendered pursuant to this Agreement and assignment of personnel pursuant to
Subparagraph 1.3;however, otherwise Authority shall not have the right to control the
means by which Contractor accomplishes services rendered pursuant to this Agreement.
Notwithstanding any other Authority, state, or federal policy,rule, regulation, law,or
ordinance to the contrary, Contractor providing services under this Agreement shall not
qualify for or become entitled to any compensation, benefit, or any incident of
employment by Authority, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (PERS) as an employee of Authority
and entitlement to any contribution to be paid by Authority for employer contributions
and/or employee contributions for PERS benefits. It is understood by the parties that
Contractor is independent and does not constitute a common law(employer-employee)
relationship and said agreement is exempt for the post-retirement employment
requirements.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractor shall comply with
all applicable local, state and federal laws and regulations applicable to the performance
of the work hereunder.
7.3 Licenses and Permits. Consultant represents and warrants to Authority that Consultant
and its employees, agents, and any subcontractors have all licenses, permits,
qualifications, and approvals of whatsoever nature that is legally required to practice their
respective professions. Consultant represents and warrants to Authority that Consultant
and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in
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effect at all times during the term or this Agreement any licenses, permits, and approvals
that are legally required to practice their respective professions. In addition to the
foregoing, Consultant and any subcontractors shall obtain and maintain during the term
of this Agreement valid Business Licenses from Authority.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. Authority and Consultant hereby agree that this Agreement may be
cancelled upon 30 days' written notice.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; Authority, however,may condition
payment of such compensation upon Consultant delivering to Authority any or all
documents, photographs, computer software, video and audio tapes, and other materials
provided to Consultant or prepared by or for Consultant or the Authority in connection
with this Agreement.
8.2 Extension. Both parties agree that extending the Agreement beyond that provided for in
Subsection 1.1 may be in the best interest of all concerned. Any such extension shall
require a written amendment to this Agreement, as provided for herein. Authority and
Consultant understand and agree that, if both parties agree to such an extension, all terms
and conditions of the original Agreement shall remain the same, and extended to the date
provided for in said amendment.
8.3 Amendments.The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between Authority and Consultant shall
survive the termination of this Agreement.
8.5 Options upon Breach by Consultant. If Consultant materially breaches any of the terns
of this Agreement, Authority's remedies shall include, but not be limited to, any or all of
the following:
8.5.1 Immediately terminate the Agreement;
8.5.2 Retain the documents, and any other work product prepared by Consultant
pursuant to this Agreement;
8.5.3 Retain a different Consultant to complete the work described in Exhibit A
not finished by Consultant; or
8.5.4 Charge Consultant the difference between the costs to complete the work
described in Exhibit A that is unfinished at the time of breach and the
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amount that Authority would have paid Consultant pursuant to Section 2 if
Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports,data, maps,
models, charts, studies, surveys, photographs,memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder, shall be the property of the Authority. Consultant hereby agrees to
deliver those documents to the Authority upon termination of the Agreement.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices,vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the Authority under this Agreement for a minimum of three(3) years,or for any longer
period required by law, from the date of final payment to the Consultant to this
Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of,
the Authority. Under California Government Code Section 8546.7, if the amount of
public funds expended under this Agreement exceeds Ten Thousand Dollars
($10,000.00), the Agreement shall be subject to the examination and audit of the State
Auditor, at the request of Authority or as part of any audit of the Authority, for a period
of three(3) years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If either party to this Agreement brings any action, including an action
for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing party shall be entitled to reasonable attorneys'fees in addition to any other
relief to which that party may be entitled. The court may set such fees in the same action
or in a separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in
Orange County.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void,or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of
this Agreement.
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10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns.The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Consultant Representative. All matters under this Agreement shall be handled for
Consultant by Barbara Thorpe.
10.7 Authority Contract Administration.This Agreement shall be administered by Norman
Lefmann("Contract Administrator"). All correspondence shall be directed to or through
the Contract Administrator or his designee.
10.8 Notices.Any written notice to Consultant shall be sent to:
Barbara Thorpe, President/CEO
Disability Access Consultants
2243 Feather River Boulevard
Oroville, CA 95965
Any written notice to Authority shall be sent to the project representative, Abraham Han.
10.9 Integration.This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between
Authority and Consultant and supersedes all prior negotiations, representations,or
agreements, either written or oral.
10.10 Counterparts.This Agreement may be executed in multiple counterparts,each of which
shall be an original and all of which together shall constitute one agreement.
The Parties have executed this Agreement as of the Effective Date.
AUTHORITY CONSULTANT
Joz_. bull. Chief Executive()ricer Barbara Thorpe, President'CEO
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EXIIIBIT A
SCOPE OF SERVICES
Consultant will provide the necessary professional services:
1. Assistance Level 1: Member Assessment and Overall Diagnostic Profile
Consultant will perform an assessment to determine the current level of ADA compliance, in
accordance with Title II of the Americans with Disabilities Act, Section 504 of the
Rehabilitation Act and Title 24 of the California Building Code, and plan a course of action
to enhance compliance. Consultant will review the initiatives of the Member to assess
whether the Member has met any or all of the mandatory compliance requirements of the
ADA, Section 504 of the Rehabilitation Act and Title 24 and related accessibility standards
and requirements. If, after review, it is determined that the member needs to complete or
revise any of the required compliance components, Consultant will provide a recommended
compliance plan that may include other assistance-level options.
All members participating in the Authority's ADA Assistance Program shall receive
Assistance Level 1 by default.
Following is a list of items determined during an assessment:
• An ADA coordinator has been designated, noticed, and posted.
• Each site has a current transition/barrier removal plan that meets the requirements
under Title II of the ADA.
• A self-evaluation of programs, services, activities, policies, procedures, and practices
has been completed.
• The member has updated its current transition/barrier removal plan, if applicable.
• Current ADA transition/barrier removal plans include all sites, such as new sites
added since the completion of the previous plan.
• Space leased"to"others by the member is identified.
• Any current ADA-related concerns or issues are identified, including any pending or
actual litigation.
• The member may need questions answered regarding the ADA,Title 24 of the
California Building Code (CBC)or related accessibility standards.
• Staff development activities have been provided or are requested.
• Methods and priorities are recommended to members for achieving ADA compliance.
2. Assistance Level 2: Inspection of Sites, Development of Transition/Barrier Removal Plans
Consultant will inspect sites that may be new or not inspected previously, or have had
extensive modernization or major remodeling. Work will include inspection of member
facilities and public rights-of-way, and identification of barriers to accessibility, solutions to
remove these barriers, and incorporation of the information into Consultant's accessibility
management software.
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As part of Assistance Level 2, Consultant will provide training regarding the use of the
management portion of DACTrak. Assistance Level 2 does not include comprehensive
training in the use of DACTrak for the member to collect their own data.
3. Assistance Level 3: Self-Evaluation of Policies, Procedures, Practices
Consultant will conduct a review of policies,procedures, and practices to determine if any
are discriminatory or potentially discriminatory. Programs, services, and activities would be
reviewed to determine accessibility by persons with disabilities.
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EXHIBIT B
RATES AND SCHEDULE OF PAYMENTS
Billing and Reimbursement:
1. Assistance Level 1: Member Assessment and Overall Diagnostic Profile
The rate for this assistance level is a total one-time charge per member of$2,800, which
includes all expenses.
2. Assistance Level 2: Inspection of Sites, Development of Transition/Barrier Removal Plans
The hourly rate is $98 per consultant,plus actual expenses. Any amounts for services
provided beyond the$16,500 per-member funding allowance will be billed to Authority for
payment.
DACTrak Software License
Members that have DAC perform inspections of all facilities and public rights of way
(Assistance Level 2) shall receive a one-year DACTrak software license at no cost to either
the member or the Authority.
In all other instances, the Authority shall pay the first year of the DACTrak software license
fee for the member.
Any DACTrak software license fees beyond the first year shall be paid by the member and
not by the Authority.
The DACTrak annual software license fee is $2,000.
3. Assistance Level 3: Self-Evaluation of Policies, Procedures, Practices
The hourly rate is $98 per consultant, plus actual expenses. For amounts for services
provided beyond the$5,000 per-member funding allowance will be billed to Authority for
payment.
4. Expenses
Reasonable, actual expenses will be charged as authorized by Authority and may include
mileage at the IRS rate, hotel, meals, rental car, airfare (no first-class flights) and travel time.
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EXHIBIT "C"
May 14, 2018 Addendum to the Agreement between CJPIA and DAC
C�; Al IIORNI j01N"I' POWERS INSURANCE AUTHORITY
ADDENDUM TO AGREEMENT
BETWEEN THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY AND
DISABILITY ACCESS CONSULTANTS
This Addendum ("ADDENDUM") is made and entered into this day of May 14, 2018, by and
between the California Joint Powers Insurance Authority ("The AUTHORITY") and Disability
Access Consultants ("CONSULTANT") (together sometimes referred to as "Parties").
WITNESSETH:
WHEREAS, the AUTHORITY and CONSULTANT entered into an Agreement
(hereinafter referred to as "AGREEMENT") for the Americans with Disabilities Act(ADA)
compliance consulting services related to the AUTHORITY's ADA Assistance Program, which
was approved by the AUTHORITY's Chief Executive Officer on AGREEMENT dated March 14,
2017; and
WHEREAS, for and in consideration of the mutual advantages to be derived therefrom
and in consideration of the execution of this ADDENDUM, both the AUTHORITY and
CONSULTANT desire to revise AGREEMENT in the manner described herein; and
WHEREAS, AGREEMENT shall be amended as follows:
1. Section 1.1 ("Term of Services") of AGREEMENT shall reflect the term being
extended until June 30, 2021. If all Parties agree that further extending
AGREEMENT beyond June 30, 2021 is in the best interest of all Parties, then
another addendum shall be executed at the appropriate time.
2. Section 1.6 ("Eligible Recipients of Services") of AGREEMENT shall read as follows:
California JPIA members will receive a funding allowance toward ADA assistance
level services as outlined under the scope of this agreement. Additional services
outside of the ADA assistance level services shall also be at the agreed upon hourly
rate of$98 per consultant. All members of the California JPIA are eligible, including
but not limited to:
City of Agoura Hills, Agoura Hills and Calabasas Community Center, City of
Alhambra, City of Aliso Viejo, Town of Apple Valley, Area B Disaster Management,
Area E Disaster Management, City of Arroyo Grande, City of Artesia, City of
Atascadero, City of Azusa, City of Bell Gardens, City of Bellflower, Big Bear City
Community Services District. Big Bear Fire Authority, City of Big Bear Lake, City of
Bishop, Black Gold Cooperative Library System, City of Bradbury, City of Brawley,
City of Buellton, City of Calabasas, City of Camarillo, City of Carpinteria, City of
Cerritos, City of Chino Hills, City of Claremont, Coachella Valley Association of
Governments, Coachella Valley Conservation Commission, Coastal Animal Services
Authority, City of Commerce, City of Dana Point, Desert Recreation District, City of
Diamond Bar, City of Duarte, Eastern Sierra Transportation Authority. City of El
Centro, City of Fillmore, Gateway Cities Council of Governments, City of Goleta, City
of Grand Terrace, City of Grover Beach, City of Guadalupe, City of Hawaiian
Gardens, City of Hidden Hills, City of Imperial, City of Indian Wells, City of Indio, City
of Irwindale. City of La Canada Flintridge. City of La Habra Heights. LA IMPACT, City
of La Mirada, City of La Palma, City of La Puente. City of La Quinta. City of La
Verne, City of Laguna Niguel, City of Laguna Woods. City of Lake Elsinore, City of
Lake Forest. City of Lakewood, LA-RICS, City of Lawndale. City of Loma Linda, City
of Lomita, City of Malibu. City of Mammoth Lakes. Midpeninsula Regional Open
Space District, City of Mission Viejo, City of Monrovia. Monterey Peninsula Regional
Park District. City of Moorpark, City of Morro Bay, Mountain Area Regional
Transportation Authority, City of Needles, City of Norwalk, City of Ojai. Orange
County Council of Governments. City of Palm Desert, City of Palos Verdes Estates,
Palos Verdes Peninsula Transit Authority, City of Paramount, City of Paso Robles,
City of Pismo Beach, Pomona Valley Transportation Authority, City of Port Hueneme,
City of Poway. City of Rancho Palos Verdes, City of Rolling Hills. City of Rolling Hills
Estates. City of Rosemead, City of San Clemente. City of San Dimas. City of San
Gabriel. City of San Juan Capistrano, City of San Luis Obispo, City of San Marcos,
City of San Marino. City of Santa Fe Springs. City of Santa Paula, City of Seal
Beach. City of Seaside, Seaside County Sanitation, City of Sierra Madre, City of
Signal Hill, City of Solvang. City of South El Monte, Southeast Area Animal Control
Authority. Southern California Association of Governments. City of Temple City,
Ventura Port District, City of Villa Park. City of Walnut. West Cities Police
Communication Center. City of Westlake Village.
IN WITNESS WHEREOF, the Parties hereto have caused this ADDENDUM to be
executed this day of May 14. 2018.
"The Authority" "Consultant"
California Joi .tRowers Insurance 4rity Disability Access Consultants
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Jonat Shull. Chief Executive Officer Barbara Thorpe. President/CEO