CC SR 20190219 J - Household Hazardous Waste AgreementRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 02/19/2019
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to execute a Household Hazardous Waste Collection
Program Siting Liability Agreement
RECOMMENDED COUNCIL ACTION:
(1) Authorize the Mayor to execute a Household Hazardous Waste Collection
Program Siting Liability Agreement with the County of Los Angeles and County
Sanitation District No. 2.
FISCAL IMPACT: This work is included in the adopted FY18-19 municipal budget.
Amount Budgeted: $3,000
Additional Appropriation: 0
Account Number(s): 213-400-0000-5201
ORIGINATED BY: Lauren Ramezani, Senior Administrative Analyst
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Household Hazardous Waste Collection Program Siting Liability Agreement
(page A-1)
BACKGROUND AND DISCUSSION:
The execution of this agreement will facilitate the City’s hosting of the annual Household
Hazardous Waste and Electronic Waste (HHW/E-Waste) Round-Up event on March 30,
2019, at the City Hall/City Yard site.
The agreement will also hold harmless the City against any liability claims that may result
from the HHW/E-Waste roundup activities taking place on City-owned property, and shifts
the liability to the County of Los Angeles. The event will be sponsored by the County of
Los Angeles and the County Sanitation District No. 2 of Los Angeles County. They
require signing the attached siting agreement (Attachment A). The agreement has been
reviewed and approved by the City Attorney’s office. The County has also provided a
certificate of self-insurance to the City the week of the event.
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For over two decades, the HHW/E-Waste round-ups hosted by the City have been an
excellent and convenient opportunity for residents of R ancho Palos Verdes and
neighboring Peninsula cities to properly dispose of household hazardous waste (e.g.,
batteries, paint, expired medicine and medical sharps, fluorescent lights, pesticides,
herbicides, automotive coolants and lubricants) and electronic waste material (e.g., TVs,
VCRs, computers, CD/DVD players, cell phones, answering machines, printers and
microwave ovens). The event will be free to Los Angeles County residents.
Staff plans to publicize this free event via the City and EDCO’s quarterly newsletters, City
website, website “Breaking News” listserv, Nextdoor posts, banners, fliers and press
releases to local papers. Staff has also notified the neighboring cities of the event, and
the County will place ads in local newspapers. This is one of the City's continued efforts
in implementing its Source Reduction and Recycling Element (SRRE) programs.
As in previous years, City maintenance staff will prepare the City Yard site in advance of
the event. Staff will also assist the County’s contractor in implementing an event-day
traffic control plan to and from the City Hall site on Hawthorne Boulevard. A courtesy e-
mail notification will be sent to the known adjacent neighborhood contacts. Due to the
large volume of traffic expected, Rancho Caninos Dog Park will be closed during this
event.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Take other action as deemed appropriate by the City Council.
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Page 1 of 3
COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM SITING LIABILITY AGREEMENT
This Agreement is made and entered into this day of , 2019,
by and between the COUNTY OF LOS ANGELES, (hereinafter referred to as "County"),
County Sanitation District No. 2 of Los Angeles County (hereinafter referred to as
"District"), and the City of Rancho Palos Verdes (hereinafter referred to as "Owner").
Whereas, the County and District have agreed to co-sponsor a Household
Hazardous and Electronic Waste Collection Event ("Roundup") to provide Los Angeles
County residents an environmentally safe means and place to dispose of household
hazardous waste.
Whereas, the County and the District have entered into that certain Household
Hazardous Waste Collection Agreement dated February 1, 1992 (the “County-District
Agreement”), which sets forth the obligations of the County and the District in connection
with Household Hazardous Waste Collection Events such as the Roundup.
Whereas, Owner desires to support this worthwhile project by offering use of its
property located at Rancho Palos Verdes City Hall/City Yard, 30940 Hawthorne Boulevard,
Rancho Palos Verdes, for the Roundup. The Roundup is scheduled for March 30, 2019.
NOW, THEREFORE, County, District, and Owner agree as follows:
Article 1. DEFINITIONS
Household hazardous waste includes, but is not limited to, pesticides, cleaning solvents,
automotive fluids, waste oil, paint and related products, hobby and art chemicals, batteries,
and similar items. Electronic waste includes, but is not limited to computers, printers,
cables, televisions, VCRs, stereos, and similar items.
Article 2. USE OF PROPERTY
Owner agrees to permit County, District and their agents, em ployees and waste
collection contractors to use Owner’s property located at Rancho Palos Verdes City
Hall/City Yard, 30940 Hawthorne Boulevard, Rancho Palos Verdes, beginning
March 29, 2019, at 8 a.m. to prepare for the Roundup and to conduct the Roundup to be
held on March 30, 2019. The Roundup will be scheduled, advertised, and available to the
public between the hours of 9 a.m. and 3 p.m. on March 30, 2019, although household
hazardous and electronic waste may be accepted as early as 8 a.m. and as late as 4 p.m.
A-1
Page 2 of 3
Owner agrees to permit the County and District to use the area where the Roundup
is held for a reasonable time, not to exceed 24 hours following termination of the Ro undup
on March 30, 2019, by 4 p.m., to package and remove all collected hazardous,
nonhazardous, and electronic waste from Owner’s property. Limited rental equipment such
as fork lifts, etc., may be left at Owner’s property until pick up by the rental company no
later than the second work day of the week following the Roundup. The County and District
will store such equipment away from traffic areas, approved by the Owner, until picked up
by the rental company. The Owner shall not be responsible for any loss, damage or
liabilities arising out of the use or storage of such rental equipment.
Owner further agrees to provide such use of its property to the County and District
without compensation.
Article 3. COUNTY AND DISTRICT'S RESPONSIBILITIES:
A. County is a self-insured agency and shall provide Owner a Certificate of
Self-Insurance.
B. County agrees to release, indemnify, defend, and hold harmless Owner, its partners,
employees, officers, and agents against any and all liability and expense, including defense
costs and legal fees and claims for damages, including but not limited to, bodily injury,
death, personal injury or property damage, arising out of or associated with the use of
Owner's property for the purposes of the Roundup, including but not limited to the acts or
omissions of County or District's contractors in conducting the Roundup, except to the
extent caused by an act or omission of Owner or its officers, employees or agents.
C. County and District agree to comply with all applicable Federal, State, and local laws
in conducting the Roundup, and in packaging, removing, and disposing of aII waste
collected.
D. County and District agree to remove and clean up any spill or other release of
hazardous, non-hazardous waste, or electronic waste resulting from the Roundup and
restore affected site facilities to their original condition.
E. County and District agree to provide all overnight security and protection
personnel/services necessary for the County's, District's, and their contractor's
equipment/supplies that are stored on the Owner's property prior to or following the
Roundup, until such time that all such equipment/supplies are removed from the Owner's
property.
F. The responsibilities of the County and the District to each other with regard to the
Roundup are governed by the County-District Agreement, which shall remain in full force
and effect and which is not intended to be superseded by this Agreement.
A-2
Page 3 of 3
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective officers, duly authorized, by COUNTY SANITATION DISTRICT NO. 2
LOS ANGELES COUNTY on , 2019, and by the COUNTY
OF LOS ANGELES on , 2019, and by the OWNER on
, 2019.
COUNTY SANITATION DISTRICT No. 2
OF LOS ANGELES COUNTY
By
Chief Engineer and General Manager
ORIGINAL APPROVED AS TO FORM:
LEWIS, BRISBOIS, BISGAARD & SMITH, LLP
District Counsel
By________________________
COUNTY OF LOS ANGELES
By
Director of Public Works
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By________________________
Deputy
City of Rancho Palos Verdes
By
APPROVED AS TO FORM:
Print Name
(OWNER COUNSEL)
By________________________ Title
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P:\EA\EA\HHW \2019\RanchoPV19agr
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