Alta Planning and Design Inc - FY2019-005-03 AMENDMENT NO. 3
TO AGREEMENT FOR CONTRACTUAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES
("Amendment No 3") by and between the CITY OF RANCHO PALOS VERDES, a California
municipal corporation("City')and ALTA PLANNING+DESIGN,INC.,a California corporation
("Consultant") is effective as of ?*►+vary 1 , 202,2'3
RECITALS
A City and Consultant entered into that certain Agreement for Contractual Services
dated January 15, 2019 ("2019 Agreement") whereby Consultant agreed to provide services
associated with updating the City's Trails Network Plan(the"Services')for a Term of one year, for
a Contract Sum of$44,422
B Because of City delays,Consultant was not able to complete the work within the term
of the 2019 Agreement, and the City and Consultant entered into a new agreement for the term of
June 16,2020—July 1,2021 ("2020 Agreement")fora Contract Sum of$32,088 This contract sum
included $26,069 funds not expended dunng the 2019 Agreement, and an additional $6,019 for
additional services
C City and Consultant entered into Amendment No 1 to the 2020 Agreement to extend
the Term through July 6, 2022, adding $6,750 of additional services, for a new Contract Sum of
$38,838
D City and Consultant entered into Amendment No 2 on May 17, 2022 to extend the
2020 Agreement through December 31, 2022 for continued work on the Trails Network Plan
Update, for an additional $3,000 in compensation, for a Contract Sum of$41,838
E In September 2022, Consultant notified City that it had entered into a business
partnership with the Tnlon Group("Trilon"),a family of infrastructure-based businesses,to benefit
from Trilon's capital and resource support and expand Consultant's reach However,Consultant has
not changed its name and is not being absorbed into Tnlon Consultant remains an independent
entity registered with the California Secretary of State and will continue to provide the Services
under the Agreement
F Pursuant to Section 3 2,Schedule of Performance,of the 2020 Agreement the time to
perform the Services may be extended up to one hundred eighty (180) days, if approved by the
Contract Officer
G City, through the Contract Officer, and Consultant now desire to amend the 2020
Agreement to extend the time to perform existing Services through June 30, 2023
TERMS
1 Contract Changes The Agreement is amended as provided herein Deleted text is
indicated in 3tnkethr-eugh and added text in bold italics
a Section 3.4,Term, is amended to read:
"Unless earlier terminated in accordance with Article 7 of this Agreement,
this Agreement shall continue in full force and effect until completion of the
services but not exceeding December 31, 2022 June 30, 2023, except as
otherwise provided in the Schedule of Performance (Exhibit "D") "
b Section I of Exhibit"D",Schedule of Performance, is amended to read:
"I. Consultant shall deliver the following tangible work products to the City
by the following dates.
A Draft Trail Maps—June 15, 2022
B Final Trail Maps—October 20, 2022 December 22, 2022
C Draft Trails Network Plan—June 15, 2022 December 22, 2022
D Final Trails Network Plan—October 20, 2022 January 31, 2023
E Updated Trails Network Plan Document—December 23,2022 June 30,2023
2 Continuing Effect of Agreement.Except as amended by this Amendment No 3 and
Amendment Nos 1 and 2,all provisions of the Agreement shall remain unchanged and in full force
and effect From and after the date of this Amendment No 3, whenever the term "Agreement"
appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No 3 and
Amendment Nos 1 and 2 to the Agreement
3 Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement Each party represents and warrants to the other that there have been no
written or oral modifications to the Agreement other than as provided herein Each party represents
and warrants to the other that the Agreement is currently an effective,valid,and binding obligation
Consultant represents and warrants to City that,as of the date of this Amendment No 3,City
is not in default of any material term of the Agreement and that there have been no events that,with
the passing of time or the giving of notice, or both, would constitute a matenal default under the
Agreement
City represents and warrants to Consultant that, as of the date of this Amendment No 3,
Consultant is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a matenal default
under the Agreement
4 Adequate Consideration.The parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No 3
01203 0005/838041 2 -2-
5 Authority The persons executing this Amendment No 3 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authonzed to
execute and deliver this Amendment on behalf of said party, (iii)by so executing this Amendment,
such party is formally bound to the provisions of this Amendment, and (iv) the entenng into this
Amendment does not violate any provision of any other agreement to which said party is bound
[SIGNATURES ON FOLLOWING PAGE]
01203 0005/838041 2 -3-
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date and
year first-above wntten
CITY
CITY OF RANCHO PALOS VERDES, a
municipal c or ienD
ra , City Manager
ATTEST
Teresa Ta ca, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
)dam4j —
William
W Wynder, City Attorney
CONSULTANT
ALTA PLANNING + DESIGN, INC , a
California corporation
•
By
ame Katie Mangle
Title Vice President
By ' 'K4. 4-4e.f.-e ,
Name Katie Mangle
Title Treasurer
Address 711 SE Grand Avenue
Portland, OR 97214
Two corporate officer signatures required when Consultant is a corporation,with one signature required from
each of the following groups 1)Chairman of the Board,President or any Vice President,and 2)Secretary,any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED,AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
01203 0005/838041 2 -4-
State of Oregon Notarial Certificate
STATE OF OREGON
COUNTY OF MULTNOMAH
On - j tq , 2022 before me,)prIn1r , personally appeared n [nAklc-,_1 ,
proved to me on the basis of satisfactory evidence to be the person whose names is subscnbed to
the within instrument and acknowledged to me that she executed the same in her authonzed
capacities, and that by her signatures on the instrument the person, or the entity upon behalf of
which the person acted, executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of Oregon that the foregoing
paragraph is true and correct
WITNESS my hand and official seal
Signature �—
OFFICIAL STAMP
r, / JAMIE MARIE ANDERSON
'f NOTARY PUBLIC OREGON
COMMISSION NO 1001412
MY COMMISSION EXPIRES JUNE 28 2024
Attached to Contract, signed by Katie Mangle, on December 19, 2022 4 Pages
AMENDMENT NO. 2
TO AGREEMENT FOR CONTRACTUAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES
("Amendment No 2") by and between the CITY OF RANCHO PALOS VERDES ("City") and
ALTA PLANNING + DESIGN, INC , a California corporation, ("Consultant") is effective as of
May 17, 2022
RECITALS
A City and Consultant entered into that certain Agreement for Contractual Services
dated January 15, 2019 ("2019 Agreement") whereby Consultant agreed to provide services
associated with updating the City's Trails Network Plan (the "Services") for a Term of one year,
for a Contract Sum of$44,422
B Because of City delays, Consultant was not able to complete the work within the
term of agreement, and the City and Consultant entered into a new agreement for the term of June
16, 2020-July 1, 2021 ("2020 Agreement") for a Contract Sum of$32,088 This contract sum
included $26,069 of funds not expended during the 2019 Agreement, and an additional $6,019 for
additional services
C The City and consultant entered into Amendment No 1 to extend the 2020
Agreement to July 6, 2022, adding $6,750 of new services, for a new Contract Sum of$38,838
D By this Amendment No 2, the City and Consultant desire to extend the contract
through December 31, 2022 for continued work on the Trails Network Plan Update, for an
additional $3,000 in compensation, for a new Contract Sum of $41,838
TERMS
__ 1 Contract Changes The Agreement is amended as provided herein Deleted text is
indicated in strikethrough and added text in bold italics
a Section 2.1, "Contract Sum," is amended to read:
"2 1 Contract Sum
Subject to any limitations set forth in this Agreement,City agrees to pay Consultant
the amounts specified in the "Schedule of Compensation" attached hereto as
Exhibit "C" and incorporated herein by this reference The total compensation,
including reimbursement for actual expenses, shall not exceed ,
Eight Thousand Eight Hundred Thirty Eight Dollars) $41,838 (Forty One
Thousand Eight Hundred Thirty Eight Dollars) (the "Contract Sum"), unless
additional compensation is approved pursuant to Section 1 9 "
b Section 3 4, Term, is amended to read:
12030001/788650 2
"Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services
but not exceeding : • - . •• • - . . - • : ecember 31, 2022, except as
otherwise provided in the Schedule of Performance(Exhibit "D") "
c Section 1 of Exhibit"A","Scope of Services,"is hereby amended and shall now
read as follows:
"I Consultant will perform the following services associated with the update of the City's
Trails Network Plan
A General Project Management- Coordinate monthly project meetings via conference
call and/or in-person meetings upon City's request or on an as-needed basis
Ongoing Consultant will provide additional meetings and coordination (up to 14)
and monthly invoicing
C Monthly Progress Reports - Conduct monthly progress report meetings to discuss
project overview and status reports identifying any problems and corrective
measures, and present next steps Ongoing
G Develop Draft Trail Maps and Narrative- Develop a set of draft trail maps for the
City's review Maps will include written description of the trails within each of the
five (5) trail planning sub-regions The draft trail maps will also include a graphical
citywide trails map for review The draft trail maps will be reviewed by the City
before preparing a final set of trail maps 25% remaining as of Amendment No 1
10% remaining as of Amendment No 2. Review to continue following city
feedback on trail maps and narrative content.
H Generate Final Trail Maps and Narrative - Prepare a final set of trail maps with
written narrative describing the trails segments Final maps and written narrative
will be prepared based on feedback received from the public meetings and City
Staff's review The preparation of maps for the Trails Network Plan will be included
in this task
I Prepare a Draft Trails Network Plan Document - Consolidate gathered research and
material to draft an updated Trails Network Plan document The draft document will
be provided to the City for review and presented to the public and City meetings
Review to continue following city feedback on trail draft plan content Consultant
will provide two (2) additional rounds of document review and comment on the
Updated TNP Document Consultant will update the Draft for review and comment
after a round of land/trail co-manager review, and after Public meeting #2
Consultant will provide additional coordination and draft revisions pending
stakeholder reviews of document. 50% remaining
J Prepare the Final Trails Network Plan - After City review, a final Trails Network
Plan will be presented to the City Council for consideration of adoption The
01203 0001/788650 2 -2-
18*
2-I8 A 7
document will incorporate City Staff, Planning Commission, and public comments
Three (3) bound hard copies to be provided to the City and digital files used in the
creation of the document, including Geographic information System (GIS) data
K Conduct one(I) public workshop to present the draft Trails Network Plan including
trail maps, project's goals, objectives, and process, and any modifications that differ
from previous City outreach Public workshop comments will be reviewed and
incorporated as appropriate into the final Trails Network Plan document
L Attend up to two (2) meetings each (Planning Commission and City Council
meetings) A PowerPoint presentation will be presented to both the Planning
Commission and City Council for review and comment Responses from each
meeting will be summarized in memo format, with any potential changes made to
the Trails Network Plan prior to the final document
d The following is added to Section I of Exhibit"C",Schedule of Compensation,.
"Consultant shall provide an updated Trails Network Plan Document, up to 14
meetings and coordination and General Project Management for an additional$3,000."
e Section I of Exhibit"D", Schedule of Performance, is amended to read.
"1. Consultant shall deliver the following tangible work products to the City by
the following dates.
A Draft Trail Maps—October 2021 June 15, 2022
B Final Trail Maps— May 2022 October 20, 2022
C Draft Trails Network Plan—Oete �June 15, 2022
D Final Trails Network Plan—M2 October 20, 2022
E. Updated Trails Network Plan Document—December 23, 2022."
2 Continuing Effect of Agreement. Except as amended by Amendment Nos 1 and
2, all provisions of the Agreement shall remain unchanged and in full force and effect From and
after the date of this Amendment No 2,whenever the term"Agreement"appears in the Agreement,
it shall mean the Agreement, as amended by Amendment Nos 1 and 2
3 Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective nghts and obligations
arising under the Agreement Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein Each party
represents and warrants to the other that the Agreement is currently an effective, valid,and binding
obligation
01203 0001/788650 2 -3-
3P
Z
Consultant represents and warrants to City that, as of the date of this Amendment No 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement
City represents and warrants to Consultant that, as of the date of this Amendment No 2,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement
4 Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment No 2
5 Authority The persons executing this Amendment No 2 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment No 2 on behalf of said party, (in) by so executing this
Amendment No 2, such party is formally bound to the provisions of this Amendment No 2, and
(iv)the entering into this Amendment No 2 does not violate any provision of any other agreement
to which said party is bound
'SIGNATURES ON FOLLOWING PAGE]
01203 0001/788650 2 -4-
a
z o%
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written
CITY
CITY OF RANCHO PALOS VERDES, a
•• - • sal co 'oration
API°
!'�
David L Bradley, ' ayor
ATTEST
eresa : .6 a, City Cleik
APPROVED AS TO FORM•
ALESHIRE & NDER, LLP
0
William W W nde it Attorney
� Y
CONSULTANT
ALTA PLANNING + DESIGN, INC
By
1(4tCL
Natalie Lozano, Co rate Secretary
By wl4/1 -
Natalie Lozano, Vi President
Address 711 SE GRAND AVENUE
PORTLAND OR 97214
Two corporate officer signatures required w hen Consultant is a corporation,with one signature required from
each of the following groups 1)Chairman of the Board,President or any Vice President,and 2)Secretary,any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
01203 0001/788650 2 -5-
rm10
State of Oregon Notarial Certificate (ORS Ch 194 280, 194 285)
Witnessing or Attesting a Signature
State of OREGON
County of ✓t4 u/I ' 14114
Signed (or attested) before me on (date) Nay' 1 z , 20 2-2
A/a /-4 /eC XcitC✓to
by (name(s) of individual(s))
1%1%/i o'm 7 e- he
Notary Public - State of Oregon
Official Stamp
11t, OFFICIAL STAMP
� BRIAN EDMUND DRESBECK
NOTARY PUBUC OREGON
\\;,;iv COMMISSION NO 976298 '
MY COMMISSION EXPIRES JUNE 25 2i"2
Document Description
This certificate is attached to page of a Ca►�i't /9 � 2 (title or
type of document), dated _Mai / 2 , 20 Z2 , consisting of S pages
Io A I
N
AMENDMENT NO 1
TO AGREEMENT FOR CONTRACTUAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES
( Amendment No l ) by and between the CITY OF RANCHO PALOS VERDES (` City )and
ALTA PLANNING + DESIGN, INC a California corporation (` Consultant' ) is effective as of
July 6 2021
RECITALS
A City and Consultant entered into that certain Agreement for Contractual Services
dated January 15, 2019 (` 2019 Agreement ) whereby Consultant agreed to provide services
associated with updating the City s Trails Network Plan (the "Services ) for a Term of one year
for a Contract Sum of$44,422
B Because of City delays, Consultant was not able to complete the work within the
Term of the 2019 Agreement The project was further delayed because of COVID-19,which closed
City Hall and open space areas managed by the City from March 19 through May 18, 2020
C Of the 2019 Agreement Contract Sum $18 352 76 was expended with $26 069 24
remaining An additional $6 018 46 was required to complete the work The total amount of
compensation to complete the work was $32 088
D City and Consultant entered into that certain Agreement for Contractual Services
dated June 16 2020 ( 2020 Agreement ) whereby Consultant agreed to provide Services for a
Term of one year, from June l6 2020 to July 1 2021, for a Contract Sum of$32 088
E Of the 2020 Agreement Contract Sum $15 630 was expended with $16,457 99
remaining An additional $6 750 is required for additional services
F By this Amendment No 1 the City and Consultant now desire to extend the term
of the Agreement from July 7 2021 to July 7 2022 for continued work on the Rancho Palos
Verdes Trails Network Plan To account for the additional services the City and Consultant agreed
to an increase in the Contract Sum of$6,750 The Contract Sum is $38 838
TERMS
1 Contract Changes The Agreement is amended as provided herein Deleted text is
indicated in stfilietliFeligli and added text in bold italics
a Section 2 1 Contract Sum is hereby amended and shall now read as follows
2 1 Contract Sum
Subject to any limitations set forth in this Agreement City agrees to pay Consultant
the amounts specified in the `Schedule of Compensation attached hereto as
Exhibit C and incorporated herein by this reference The total compensation
01203 0001/723801 2 ANA\'AII AI Wl
including reimbursement for actual expenses shall not exceed$32 088(Thirty Two
• . - _- - _- ` : $38,838 (Thirty Eight Thousand Eight Hundred
Thirty Eight Dollars) (the `Contract Sum ) unless additional compensation is
approved pursuant to Section 1 9
b Section 4 1 ` Representatives and Personnel of Consultant is hereby amended and
shall now read as follows
4 1 Representatives and Personnel of Consultant
The following principals of Consultant ( Principals ) are hereby designated as
being the pnncipals and representatives of Consultant authorized to act in its behalf
with respect to the work specified herein and make all decisions in connection
therewith
Greg-Maher Emily Duchon Vice President and Pr•nc•pal Vice President as dull,
(Name) (Title) authorized
James Powell Proiect Manager
(Name) (Title)
It is expressly understood that the experience knowledge capability and reputation
of the foregoing principals were a substantial inducement for City to enter into this
Agreement Therefore the foregoing principals shall be responsible during the term
of this Agreement for directing all activities of Consultant and devoting sufficient
time to personally supervise the services hereunder All personnel of Consultant
and any authorized agents shall at all times be under the exclusive direction and
control of the Principals For purposes of this Agreement, the foregoing Principals
may not be replaced nor may their responsibilities be substantially reduced by
Consultant without the express written approval of City Additionally Consultant
shall utilize only competent personnel to perform services pursuant to this
Agreement Consultant shall make every reasonable effort to maintain the stability
and continuity of Consultant s staff and subcontractors if any assigned to perform
the services required under this Agreement Consultant shall notify City of any
changes in Consultant s staff and subcontractors if any assigned to perform the
services required under this Agreement,prior to and during any such performance
c Exhibit A Scope of Services is hereby amended and shall now read as follows
01203 0001/723801 2 ANAVAII_Al W -2-
"EXHIBIT "A"
SCOPE OF SERVICES
1 Consultant will perform the following services associated with the update of the City s
Trails Network Plan _ . . . - - ! • • -- ,
A General Project Management - Coordinate monthly project meetings via conference
call and/or in-person meetings upon City s request or on an as-needed basis
Ongoing Consultant will provide additional meetings and coordination (up to 14)
and monthly invoicing
C Monthly Progress Reports - Conduct monthly progress report meetings to discuss
project overview and status reports identifying any problems and corrective
measures and present next steps Ongoing
Trails Plan 1996 Conceptual Bikeways Plan and- Preserve Trails Plan and
0 . - . - . .
. . .. .. .
:!0 . • •
. . - • ` . . . • . - . - i - . . . . . - -
. - .• . • • • •• . . . - . • .. .
G Develop Draft Trail Maps and Narrative- Develop a set of draft trail maps for the
City s review Maps will include written description of the trails within each of the
five (5) trail planning sub-regions The draft trail maps will also include a graphical
citywide trails map for review The draft trail maps will be reviewed by the City
before preparing a final set of trail maps ° Review to continue
- . - .• • -- -• • . • • 25% remaining
H Generate Final Trail Maps and Narrative - Prepare a final set of trail maps with
written narrative describing the trails segments Final maps and written narrative
will be prepared based on feedback received from the public wefkshep meetings
01203 0001/723801 2 ANAVAII Al Vi -3-
and City Staffs review The preparation of maps for the Trails Network Plan will
be includes in this task
I Prepare a Draft Trails Network Plan Document - Consolidate gathered research and
material to draft an updated Trails Network Plan document The draft document will
be provided to the City for review and presented to the public and City meetings
75% remaining Review to continue following city feedback on trail draft plan
content Consultant will provide two (2) additional rounds of document review
and comment on the Updated TNP Document Consultant will update the Draft
for review and comment after a round of land/trail co-manager review, and after
Public meeting #2 Consultant will provide additional coordination and draft
revisions pending stakeholder reviews of document
J Prepare the Final Trails Network Plan - After City review a final Trails Network
Plan will be presented to the City Council for consideration of adoption The
document will incorporate City Staff Planning Commission and public comments
Three (3) bound hard copies to be provided to the City and digital files used in the
creation of the document including Geographic Information System (GIS) data
K Conduct one (1)public workshop to present the draft Trails Network Plan including
trail maps project s goals objectives and process and any modifications that differ
from previous City outreach Public workshop comments will be reviewed and
eration incorporated as appropriate into of the final Trails Network
Plan document
L Attend up to two (2) meetings each (Planning Commission and City Council
meetings) A PowerPoint presentation will be presented to both the Planning
Commission and City Council for review and comment Responses from each
meeting will be summarized in memo format with any potential changes made to
the Trails Network Plan prior to the final document
II As part of the Services Consultant will prepare and deliver the following tangible work
products to the City
A Draft Trail Maps - User-friendly Trail Maps depicting trail routes users, and trail
conditions of all trails in each subregion
B Final Trail Maps — User-friendly Trail Maps depicting trail routes users and trail
conditions
C Draft Updated Trails Network Plan document including graphics and written
narratives for each sub-region
D Final Updated Trails Network Plan document including graphics and written
narratives for each sub-region
01203 0001/723801 2 AN'AVAII AI wl -4-
III In addition to the requirements of Section 6 2 during performance of the Services
Consultant will keep the City appraised of the status of performance by delivering the
following status reports
NOT APPLICABLE
IV All work product is subject to review and acceptance by the City and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted
by City
V Consultant will utilize the following personnel to accomplish the Services
A Principal-In-Charge Greg Maher PLA ASLA
B Project Manager, James Powell PLA ASLA
C Designer Sean Carter ASLA
D GIS Analyst/Planner, Ryan Taylor-Gratzer
E Graphic Designer Nora Hastings
F Graphic Designer Cat Cheng
G Project Coordinator Sandy Yang
d Exhibit C Schedule of Compensation is hereby amended and shall now read as
follows
Updated Trails Network Plan Document by July 1, 2022 for $3,750 Consultant
shall provide lip to 14 meetings and coordination, and monthly invoicing for General
Project Management by July 1, 2022 for $3,000 "
e Exhibit D Schedule of Performance is hereby amended and shall now
read as follows
"EXHIBIT "D"
SCHEDULE OF PERFORMANCE
City A ttor. ey's „ge
11 Consultant shall deliver the following tangible work products to the City by the
following dates
A Draft Trail Maps—July 2020 October 2021
B Final Trail Maps —August 2020 May 2022
01203 0001/723801 2 ANAVAII AI \4'1 -5-
C Draft Trails Network Plan—August 2020 October 2021
D Final Trails Network Plan—October 2020 May 2022
E Updated Trails Network Plan Document—July 1, 2022
II4 The Contract Officer may approve extensions for performance of the services
in accordance with Section 3 2
2 Continuing Effect of Agreement Except as amended by this Amendment all
provisions of the Agreement shall remain unchanged and in full force and effect From and after
the date of this Amendment whenever the term Agreement appears in the Agreement it shall
mean the Agreement as amended by this Amendment to the Agreement
3 Affirmation of Agreement, Warranty Re Absence of Defaults City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement Each party represents and warrants to the other that there have been
no lvritten or oral modifications to the Agreement other than as provided herein Each party
represents and warrants to the other that the Agreement is currently an effective valid and binding
obligation
Consultant represents and warrants to City that as of the date of this Amendment City is
not in default of any material term of the Agreement and that there have been no events that with
the passing of time or the giving of notice or both would constitute a material default under the
Agreement
City represents and warrants to Consultant that as of the date of this Amendment
Consultant is not in default of any material term of the Agreement and that there have been no
eN ents that with the passing of time or the giving of notice or both would constitute a material
default under the Agreement
4 Adequate Consideration The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment
5 Authority The persons executing this Amendment on behalf of the parties hereto
warrant that (i) such party is duly organized and existing (n) they are duly authorized to execute
and deliver this Amendment on behalf of said party (iii) by so executing this Amendment such
party is formally bound to the provisions of this Amendment and (iv) the entering into this
Amendment does not violate any provision of any other agreement to which said party is bound
(SIGNATURES ON FOLLOWING PAGE]
01203 0001/723801 2 ANAVAII AI W1 -6-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written
CITY
CITY OF RANCHO PALOS VERDES, a
municipal corporation
Cui
Enc Alegna, Ma or
ATTEST
e aoka, City Clerk
APPROVED AS TO FORM.
ALESHI�REQ& WYNDER, LLP
William W Wynder, City Attorney
CONSULTANT
ALTA PLANNING + DESIGN INC
Cv vw► u F ri�-.61A1 By
U F M u !411 t�nq H Natalie Lozano, Co grate Secretary
The fr relei l ins Mkr►, en f- wa S and Vice President
ac know f edj kir/re frit -f-his
1th aay of JiJyy Boa( by
LO .44,,v wn o1 Nl r k' Rafe By
Mike Rose Vice President as authorized
D-I n Coe, A rt J PKb)i c of Qregn 1 PORTLAND OR 97214
�Itif toYn rri(Sri al-I excel r.ec Novernb-cv 01, a0`a D Address 7] l SE GRAND AVENUE
Two corporate officer signatures required w hen Consultant is a corporation,with one signature required from
each of the following groups 1)Chairman of the Board,President or any Vice President,and 2)Secretary,any
Assistant Secretary', Chief Financial Officer or any Assistant Treasurer CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY
OFFICIAL STAMP
ERIN ZABETH COX
NOTARY PUBLIC-OREGON
coNeassioN No.9&0716
01203 0001/723801 2 ANAVAII ALWY -7- VCOCINMSSION BIRKS MOSES II,Se22
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached and not the truthfulness accuracy or validity of that document
STATE OF€yrtifoRmit oYQL�GY1
COUNTY OF MJi lith 0 yn4t,14 `L/
On My 6k ,2021 before me, ab< ,personally appeared M 1 �oSt ,proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted,
executed the instrument
I certify under PENALTY OF PERJURY under the la,x s of the State of California that the foregoing paragraph is true
and correct
WITNESS my h d and official seal s;�. OFFICIAL STAMP
rl ;� ERIN ELIZABETH COX
NOTARY PUBUC OREGON
Signature `,,,l COMMISSION NO 980716
MY COMMISSION EXPIRES NOVEMBER 14 2022
OPTIONAL
Though the data below is not required by la%%, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203 0001/723801 2 ANAVAII Al W1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached and not the truthfulness accuracy or validity of that document
STATE OF& bW6R+IA QtfelOA-
COUNTY OF I(t t vVn�l �
OnJ u I y ,2021 before me, EY'n CAIY ,personally appeared Natall', 1-DVA,1oved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct
WITNESS my hand and official seal i_ OFFICIAL STAMP
e' ,,; ERIN ELIZABETH COX
�"'
7NOTARY PUBLIC OREGON
Signature Nit,,,,I COMMISSION NO 980716
MY COMMISSION EXPIRES NOVEMBER 14 2022
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
Cl TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203 0001/721801 2 ANAVAII_Al WY
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to v.hich this certificate is attached and not the truthfulness accuracy or validity of that document
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On 202I before me ,personally appeared ,proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies) and that by
his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted
executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct
WITNESS my hand and official seal
Signature
OPTIONAL
Though the data below is not required by law it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
Cl CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203 0001/723801 2 ANAVAII Al WY
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to V‘hich this certificate is attached and not the truthfulness accuracy or validity of that document
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On ,2021 before me, personally appeared ,proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the IA ithin instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies) and that by
his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted
executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct
WITNESS my hand and official seal
Signature
OPTIONAL
Though the data below is not required by law it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203 0001/723801 2 ANAVAII ALWI
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF RANCHO PALOS VERDES
and
ALTA PLANNING+DESIGN,INC.
01203.0005/526718.5
AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF RANCHO PALOS VERDES AND
ALTA PLANNING+DESIGN
THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and
entered into this 15th day of January 2019 by and between the City of Rancho Palos Verdes, a
California municipal corporation ("City") and Alta Planning + Design, Inc., a California
corporation ("Consultant"). City and Consultant may be referred to, individually or collectively,
as"Party"or"Parties."
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the
City to perform those services.
C. Pursuant to the City of Rancho Palos Verdes' Municipal Code, City has authority
to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of
those services defined and described particularly in Article 1 of this Agreement and desire that
the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by
the Parties and contained herein and other consideration, the value and adequacy of which are
hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall
provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and
incorporated herein by this reference, which may be referred to herein as the "services" or
"work"hereunder. As a material inducement to the City entering into this Agreement, Consultant
represents and warrants that it has the qualifications, experience, and facilities necessary to
properly perform the services required under this Agreement in a thorough, competent, and
professional manner, and is experienced in performing the work and services contemplated
herein. Consultant shall at all times faithfully, competently and to the best of its ability,
experience and talent, perform all services described herein. Consultant covenants that it shall
follow the highest professional standards in performing the work and services required hereunder
and that all materials will be both of good quality as well as fit for the purpose intended. For
purposes of this Agreement, the phrase "highest professional standards" shall mean those
01203.0005/526718.5 1
standards of practice recognized by one or more first-class firms performing similar work under
similar circumstances.
1.2 Consultant's Proposal.
The Scope of Service shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this
Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder
in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 California Labor Law.
If the Scope of Services includes any "public work" or "maintenance work," as those
terms are defined in California Labor Code section 1720 et seq. and California Code of
Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more,
Consultant shall pay prevailing wages for such work and comply with the requirements in
California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws,
including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
(commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations ("DIR")
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by
regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Contractor
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job
site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar
day, or portion thereof, for each worker paid less than the prevailing rates as determined by the
01203.0005/526718.5 2
DIR for the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Contractor or by any subcontractor.
(d) Payroll Records. Contractor shall comply with and be bound by the
provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Contractor shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects.
Contractor shall be responsible for compliance with these aforementioned Sections for all
apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall
provide City with a copy of the information submitted to any applicable apprenticeship program.
Within sixty(60) days after concluding work pursuant to this Agreement, Contractor and each of
its subcontractors shall submit to the City a verified statement of the journeyman and apprentice
hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight(8)hours labor
constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section
1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each
worker employed in the performance of this Agreement by the Contractor or by any
subcontractor for each calendar day during which such worker is required or permitted to work
more than eight (8) hours in any one calendar day and forty(40) hours in any one calendar week
in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of
eight (8) hours per day, and forty(40) hours during any one week shall be permitted upon public
work upon compensation for all hours worked in excess of 8 hours per day at not less than one
and one-half(11/)times the basic rate of pay.
(h) Workers' Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code
Section 1861, Contractor certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract."
Contractor's Authorized Initials
01203.0005/526718.5 3
(i) Contractor's Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Contractor shall be responsible for such
subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720)
of the California Labor Code, and shall make such compliance a requirement in any contract with
any subcontractor for work under this Agreement. Contractor shall be required to take all actions
necessary to enforce such contractual provisions and ensure subcontractor's compliance,
including without limitation, conducting a review of the certified payroll records of the
subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to
pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take
corrective action to halt or rectify any such failure by any subcontractor.
1.5 Licenses,Permits,Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals
as may be required by law for the performance of the services required by this Agreement.
Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary
for the Consultant's performance of the services required by this Agreement, and shall
indemnify, defend and hold harmless City, its officers, employees or agents of City, against any
such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City
hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions
are received from the Contract Officer.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to
furnish continuous protection to the work, and the equipment, materials, papers, documents,
plans, studies and/or other components thereof to prevent losses or damages, and shall be
responsible for all such damages, to persons or property, until acceptance of the work by City,
except such losses or damages as may be caused by City's own negligence.
1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
01203.0005/526718.5 4
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra
work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of
the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred
eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation
therefor. City may in its sole and absolute discretion have similar work done by other contractors.
No claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated
herein by this reference. In the event of a conflict between the provisions of Exhibit "B" and any
other provisions of this Agreement,the provisions of Exhibit"B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed Forty Four Thousand Four Hundred Twenty Two Dollars
($44,422) (the "Contract Sum"), unless additional compensation is approved pursuant to Section
1.9.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant's rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
01203.0005/526718.5 5
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or(iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed
and expenses incurred during the preceding month in a form approved by City's Director of
Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying
compliance with all provisions of the Agreement. The invoice shall detail charges for all
necessary and actual expenses by the following categories: labor (by sub-category), travel,
materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be
detailed by such categories. Consultant shall not invoice City for any duplicate services
performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and
undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run
procedures, the City cannot guarantee that payment will occur within this time period. In the
event any charges or expenses are disputed by City, the original invoice shall be returned by City
to Consultant for correction and resubmission. Review and payment by City for any invoice
provided by the Consultant shall not constitute a waiver of any rights or remedies provided
herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be
deemed to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
01203.0005/526718.5 6
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty(180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather,
fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes,
wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant
shall within ten (10) days of the commencement of such delay notify the Contract Officer in
writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of
delay, and extend the time for performing the services for the period of the enforced delay when
and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's
determination shall be fmal and conclusive upon the parties to this Agreement. In no event shall
Consultant be entitled to recover damages against the City for any delay in the performance of
this Agreement, however caused, Consultant's sole remedy being extension of the Agreement
pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the
work specified herein and make all decisions in connection therewith:
_Greg Maher Vice President and Principal
(Name) (Title)
James Powell Project Manager
(Name) (Title)
01203.0005/526718.5 7
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant's staff and
subcontractors, if any, assigned to perform the services required under this Agreement.
Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any,
assigned to perform the services required under this Agreement, prior to and during any such
performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise,unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers,
employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may
have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Ara Mihranian, Director of Community Development. It
shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the
progress of the performance of the services and the Consultant shall refer any decisions which
must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of
City required hereunder shall mean the approval of the Contract Officer. The Contract Officer
shall have authority, if specified in writing by the City Manager, to sign all documents on behalf
of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner,mode or
means by which Consultant, its agents or employees,perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant's employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
01203.0005/526718.5 8
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise
with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the
transfer to any person or group of persons acting in concert of more than twenty five percent
(25%) of the present ownership and/or control of Consultant, taking all transfers into account on
a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy
proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or
any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
Without limiting Consultant's indemnification of City, and prior to commencement of
any services under this Agreement, Consultant shall obtain, provide and maintain at its own
expense during the term of this Agreement, policies of insurance of the type and amounts
described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in
an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage. The policy must include contractual liability that
has not been amended. Any endorsement restricting standard ISO "insured contract" language
will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury
and property damage for all activities of the Consultant arising out of or in connection with
Services to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
01203.0005/526718.5 9
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three(3)years after completion of the services required by this Agreement.
(d) Workers' compensation insurance. Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least$1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated
herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B".
5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
(b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with the performance of the Services hereunder
by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured.
(d) City's rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient
to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance
or that is on the List of Approved Surplus Line Insurers in the State of California, with an
assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI(or larger)
01203.0005/526718.5 10
in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by
the City's Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the
City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other
coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums
shown above, the City requires and shall be entitled to coverage for the higher limits maintained
by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each
required coverage.
(j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers, officials, employees, and agents, and volunteers
shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
(1) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
01203.0005/526718.5 11
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
(n) Agency's right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant ninety (90) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's performance
under this Agreement, and that involve or may involve coverage under any of the required
liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own judgment may be
necessary for its proper protection and prosecution of the work.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will
hold and save them and each of them harmless from, any and all actions, either judicial,
administrative, arbitration or regulatory claims, damages to persons or property, losses, costs,
penalties, obligations, errors, omissions or liabilities whether actual or threatened(herein"claims
or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or
entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or
indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors'
negligent performance of or failure to perform any term, provision, covenant or condition of this
Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any
of said claims or liabilities and will pay all costs and expenses, including legal costs and
attorneys' fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection
01203.0005/526718.5 12
with the negligent performance of or failure to perform such work, operations or activities of
Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and
employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorneys'
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if
it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent
permitted by law, shall apply to claims and liabilities resulting in part from City's negligence,
except that design professionals' indemnity hereunder shall be limited to claims and liabilities
arising out of the negligence, recklessness or willful misconduct of the design professional. The
indemnity obligation shall be binding on successors and assigns of Consultant and shall survive
termination of this Agreement.
ARTICLE 6. RECORDS,REPORTS,AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of
accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete
and detailed. The Contract Officer shall have full and free access to such books and records at all
times during normal business hours of City, including the right to inspect, copy, audit and make
records and transcripts from such records. Such records shall be maintained for a period of three
(3) years following completion of the services hereunder, and the City shall have access to such
records in the event any audit is required. In the event of dissolution of Consultant's business,
custody of the books and records may be given to City, and access shall be provided by
Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully
cooperate with the City in providing access to the books and records if a public records request is
made and disclosure is required by law including but not limited to the California Public Records
Act.
6.2 Reports.
01203.0005/526718.5 1 3
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services,the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials")
prepared by Consultant, its employees, subcontractors and agents in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by City of its full
rights of ownership use,reuse, or assignment of the documents and materials hereunder. Any use,
reuse or assignment of such completed documents for other projects and/or use of uncompleted
documents without specific written authorization by the Consultant will be at the City's sole risk
and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to
such use, reuse or assignment. Consultant may retain copies of such documents for its own use.
Consultant shall have the right to use the concepts embodied therein. All subcontractors shall
provide for assignment to City of any documents or materials prepared by them, and in the event
Consultant fails to secure such assignment, Consultant shall indemnify City for all damages
resulting therefrom. Moreover, Consultant with respect to any documents and materials that may
qualify as "works made for hire" as defined in 17 U.S.C. § 101, such documents and materials
are hereby deemed"works made for hire"for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential,unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work performed
under this Agreement. Response to a subpoena or court order shall not be considered"voluntary"
provided Consultant gives City notice of such court order or subpoena.
01203.0005/526718.5 14
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice
of deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work
performed there under. City retains the right, but has no obligation, to represent Consultant or be
present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully
with City and to provide City with the opportunity to review any response to discovery requests
provided by Consultant. However, this right to review any such response does not imply or mean
the right by City to control, direct,or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of Los
Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed
after the date of default. Instead, the City may give notice to Consultant of the default and the
reasons for the default. The notice shall include the timeframe in which Consultant may cure the
default. This timeframe is presumptively thirty (30) days, but may be extended, though not
reduced, if circumstances warrant. During the period of time that Consultant is in default, the
City shall hold all invoices and shall, when the default is cured, proceed with payment on the
invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the
outstanding invoices during the period of default. If Consultant does not cure the default,the City
may take necessary steps to terminate this Agreement under this Article. Any failure on the part
of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of
the City's legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
01203.0005/526718.5 15
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of
City to exercise such right to deduct or to withhold shall not, however, affect the obligations of
the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a
waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of
any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.
7.7 Liquidated Damages.
Since the determination of actual damages for any delay in performance of this
Agreement would be extremely difficult or impractical to determine in the event of a breach of
this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the
sum of ($ ) as liquidated damages for
each working day of delay in the performance of any service required hereunder. The City may
01203.0005/526718.5 16
withhold from any monies payable on account of services performed by the Contractor any
accrued liquidated damages.
7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon thirty(30) days' written notice to Consultant,
except that where termination is due to the fault of the Consultant, the period of notice may be
such shorter time as may be determined by the Contract Officer. In' addition, the Consultant
reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60)
days' written notice to City, except that where termination is due to the fault of the City, the
period of notice may be such shorter time as the Consultant may determine. Upon receipt of any
notice of termination, Consultant shall immediately cease all services hereunder except such as
may be specifically approved by the Contract Officer. Except where the Consultant has initiated
termination, the Consultant shall be entitled to compensation for all services rendered prior to the
effective date of the notice of termination and for any services authorized by the Contract Officer
thereafter in accordance with the Schedule of Compensation or such as may be approved by the
Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated
termination, the Consultant shall be entitled to compensation only for the reasonable value of the
work product actually produced hereunder. In the event of termination without cause pursuant to
this Section, the terminating party need not provide the non-terminating party with the
opportunity to cure pursuant to Section 7.2.
7.9 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work
and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable
to the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate
such damages), and City may withhold any payments to the Consultant for the purpose of set-off
or partial payment of the amounts owed the City as previously stated.
7.10 Attorneys' Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
01203.0005/526718.5 17
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times
avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City
in the performance of this Agreement.
No officer or employee of the City shall have any fmancial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his fmancial interest or the fmancial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation. The Consultant warrants that it has not paid or given and will not pay
or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to ensure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other
protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or
sanctions imposed,together with any and all costs, including attorneys' fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
01203.0005/526718.5 18
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Rancho
Palos Verdes, 30940 Hawthorne Blvd., Rancho Palos Verdes, California 90275 and in the case of
the Consultant, to the person(s) at the address designated on the execution page of this
Agreement. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated at the time personally delivered or in
seventy-two(72)hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration;Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty&Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in
this Agreement, nor shall any official, officer, or employee of City participate in any decision
01203.0005/526718.5 19
relating to this Agreement which may affect his/her financial interest or the financial interest of
any corporation, partnership, or association in which (s)he is directly or indirectly interested, or
in violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
"financial interest" shall be consistent with State law and shall not include interests found to be
"remote" or "noninterests" pursuant to Government Code Sections 1091 or 1091.5. Consultant
warrants and represents that it has not paid or given, and will not pay or give, to any third party
including,but not limited to, any City official, officer, or employee, any money, consideration, or
other thing of value as a result or consequence of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of-any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of'valuo will render
this Agreement void and of no force or effect.
Consultant's Authorized Initials
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that(i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
01203.0005/526718.5 20
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
.►a IcR)1 ,.. ---------
111 Mayor
ATTEST:
ity Clerk
APPROVED AS TO FORM:
ALESHIRE&WYNDER,LLP
—11)-11°)COIL-----
City Attorney
CONSULTANT:
ALTA PLANNING+DESIGN,INC.
B /
Y•
Name: Carolyn Sulliva
Title: Vice President, s y authorized
By /
Name: Katie Mangle
Title: Vice Preside as duly authorized
Address: C/O Contract Administrator
711 SE Grand Ave.
Portland, OR 97214
contracts@altaplanning.com
Two corporate officer signatures required when Consultant is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY.
01203.0005/526718.5 21
State of Oregon Notarial Certificate (ORS Ch. 194.280, 194.285)
Acknowledgment in a Representative Capacity
State of OREGON
County of Multnomah
This record was acknowledged before me on (date) January 17th , 2019
by (name(s) of individual(s))Carolyn Sullivan and Katie Mangle as
(type of authority)Vice President. as duly authorized of (name of party on whose behalf
record was executed)Alta Planning + Design, Inc.
4111O
`
, IM
N ory Public - State of Oregon
Official Stamp
OFFICIAL STAMP
LOGAN ELAINE STEWART
NOTARY
COMMISSION PUBLIC-ONOREGON f1,# .976833
MY COMMISSION EXPIRES JULY 17,2022
Document Description
This certificate is attached to page 22 of a Contract Services Agreement (title or
type of document), dated , 20 , consisting of 35_ _ pages.
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2019 before me, , personally appeared ,proved to me on
the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203.0005/526718.5 22
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On , 2019 before me, , personally appeared , proved to me on
the basis of satisfactory evidence to be the person(s)whose names(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature:
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
❑ PARTNER(S) ❑ LIMITED _
❑ GENERAL NUMBER OF PAGES
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
(NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203.0005/526718.5 23
EXHIBIT "A"
SCOPE OF SERVICES
Consultant will perform the following services associated with the update of the City's
Trails Network Plan:
A. General Project Management - Coordinate monthly project meetings via
conference call and/or in-person meetings upon City's request or on an as-needed
basis.
B. Kick-off Meeting- Organization and scoping meeting with City Staff to:
1) Review project objectives and principles;
2) Review scope of services and deliverables;
3) Discuss available data and resources;
4) Review expected challenges and constraints;
5) Establish meeting and overall project schedule.
C. Monthly Progress Reports - Conduct monthly progress report meetings to discuss
project overview and status reports identifying any problems and corrective
measures, and present next steps.
D. Review City Documents - Review existing Trails Network Plan, 1993 Conceptual
Trails Plan, 1996 Conceptual Bikeways Plan, and Preserve Trails Plan and
additional City documents. New trail information will be recorded into a new trail
database. Trail development and design guidelines will be summarized utilizing
current best practices from the Los Angeles County Trails Manual.
E. Review Public Workshop Material - Review past public workshop presentations,
maps and trail descriptions.
F. Develop Administrative Trails Maps and Narrative - Develop an administrative
draft trail maps for City Staff's review. Maps will include written description of
the trails within each of the five (5) trail planning sub-regions. The draft trail
maps will also include a graphical citywide trails map for review. The draft trail
maps will be reviewed by the City before releasing the Draft Trails Maps and
Narrative for public review.
G. Develop Draft Trail Maps and Narrative- Develop a set of draft trail maps for the
City's review. Maps will include written description of the trails within each of
the five (5) trail planning sub-regions. The draft trail maps will also include a
01203.0005/526718.5 A-1
graphical citywide trails map for review. The draft trail maps will be reviewed by
the City before preparing a final set of trail maps.
H. Generate Final Trail Maps and Narrative - Prepare a fmal set of trail maps with
written narrative describing the trails segments. Final maps and written narrative
will be prepared based on feedback received from the public workshop and City
Staffs review. The preparation of maps for the Trails Network Plan will be
includes in this task.
I. Prepare a Draft Trails Network Plan Document - Consolidate gathered research
and material to draft an updated Trails Network Plan document. The draft
document will be provided to the City for review and presented to the public and
City meetings.
J. Prepare the Final Trails Network Plan - After City review, a final Trails Network
Plan will be presented to the City Council for consideration of adoption. The
document will incorporate City Staff, Planning Commission, and public
comments. Three(3)bound hard copies to be provided to the City and digital files
used in the creation of the document, including Geographic Information System
(GIS) data.
K. Conduct one (1) public workshop to present the draft Trails Network Plan
including trail maps, project's goals, objectives, and process, and any
modifications that differ from previous City outreach. Public workshop comments
will be reviewed and prior to the incorporation of the fmal Trails Network Plan
document.
L. Attend up to two (2) meetings each (Planning Commission and City Council
meetings). A PowerPoint presentation will be presented to both the Planning
Commission and City Council for review and comment. Responses from each
meeting will be summarized in memo format, with any potential changes to the
Trails Network Plan prior to the fmal document.
II. As part of the Services, Consultant will prepare and deliver the following tangible work
products to the City:
A. Draft Trail Maps - User-friendly Trail Maps depicting trail routes, users, and trail
conditions of all trails in each subregion.
B. Final Trail Maps—User-friendly Trail Maps depicting trail routes, users, and trail
conditions.
C. Draft Updated Trails Network Plan document including graphics and written
narratives for each sub-region.
D. Final Updated Trails Network Plan document including graphics and written
narratives for each sub-region.
01203.0005/526718.5 A-2
III. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering the
following status reports:
NOT APPLICABLE
IV. All work product is subject to review and acceptance by the City, and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted
by City.
V. Consultant will utilize the following personnel to accomplish the Services:
01203.0005/526718.5 A-3
EXHIBIT "B"
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Inserted text is indicated in bold italics, deleted text is indicated in strike.
I. Section 4.5 is amended to read as follows:
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees
were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant
shall not contract with any other entity not named in this Agreement to perform in whole or in
part the services required hereunder without the express written approval of the City. In addition,
neither this Agreement nor any interest herein may be transferred, assigned, conveyed,
hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of
creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder
shall include the transfer to any person or group of persons acting in concert of more than twenty
five percent(25%)of the present ownership and/or control of Consultant, taking all transfers into
account on a cumulative basis. In the event of any such unapproved transfer, including any
bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the
Consultant or any surety of Consultant of any liability hereunder without the express consent of
City.
II. Subsection (f) of Section 5.2,General Insurance,is amended to read:
(f) Waiver of subrogation. All insurance, except Professional Liability, coverage maintained
or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its
elected or appointed officers, agents, officials, employees and volunteers or shall specifically
allow Consultant or others providing insurance evidence in compliance with these specifications
to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
III. Section 7.7,Liquidated Damages,is deleted in its entirety.
01203.0005/526718.5 B-1
EXHIBIT"C"
SCHEDULE OF COMPENSATION
I. Consultant shall perform the tasks presented on the attached Exhibit "C-1" at the
rates presented on Exhibit "C-1". The Consultant shall be compensated after each
task completed.
II. A retention of ten percent (10%) shall be held from each payment as a contract
retention to be paid as part of the final payment upon satisfactory completion of
services.
NOT APPLICABLE
III. Within the budgeted amounts for each Taskfunds may be shifted from one Task
subbudget to another so long as the Contract Sum is not exceeded per Section 2.1,
unless Additional Services are approved per Section 1.9.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice as work is accepted by the City.Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials,
and travel properly charged to the Services.
V. The total compensation for the Services shall not exceed the Contract Sum as
provided in Section 2.1 of this Agreement.
VI. The Consultant's billing rates for all personnel are attached as Exhibit "C-2" and
"C-3".
01203.0005/526718.5 C-1
- Task Task Budgets C7
Alta Planning+Design Sapphos Environmental,Inc. • Hours rt
Strategic • O
11
Oversight and Project Manager CA =
and Main n
3
•
Project Graphic Planning Technical GIS Biological Archaeological Editor Management p
'Principal Manager Designer GIS Analyst Designer A m Principal Expertise Reviewer Support Project
CA
Review Review Review Support
Greg James Ryan Taylor- Elizabeth Vesns Marie Kirstin Matthew
Maher Powell Sean Carter Gratzer Blsegna Petrin"" Technical
Campbell Eric Charlton Laura Male Rachel Paulette Loubet Diana Gray Adams Jonathan Cain 113 '2:-'0
2018 Hourly Rate' $205 $129 $88 $106 $106 $74 $320 $155 $110 $80 $80 $95 $85 $115 0
Task 1:Project Initiation and Coordinatoin 0 17 0 0 0 8 0.4 3.1 7.5 0.0 0.0 0.0 0.0 6.5 42.5 $4,966 a
Z cig
Task 1.1:General Project Management 6 80 4 3 1 7 5 6 5 31.5 $3,547
- - - 0
Task 1.2:Kick-off Meeting 3 3.0 $387
. Cl) !L
Task 1.3:Monthly Progress Meetings 8 8.0 $1,032
Si
Task 2:Review City Documents 0 6 16 16 0 2 0.4 4.8 6.0 0.0 3.0 2.0 0.0 0.0 56.2 $5,988 ■a . M
w.
Task 2.1:Review City Documents 6 16 16 2 0 4 4 8 6 0 3 0 2 0 56 2 $5,988 to
Task 3:Review Public Workshop Material 0 6 16 0 0 2 0.2 2.4 4.0 1.0 0.5 0.0 _ 1.0 0.0 0.0 $3,411
Task 3.1:Review Public Workshop Material 6 16 2 0 2 2 4 4 0 1 0 0 5 1 0 0 0 S3 411 tcn
, _ _
Task 4:Prepare Trail Maps 4 10 14 16 42 0 1.2 2.5 4.0 0.0 0.0 0.0 2.0 0.0 95.7 $3,150 =
Task 4.1:Draft Trail Maps 2 6 8 12 30 1 2 2 5 4 0 2 0 67 7 $7 722
Task 4.2:Final Trail Maps 2 4 6 4 12 28 0 $3 150
Task 5:Prepare the Updated Trails Network
6 18 32 4 8 6 0.9 6.2 21.0 0.0 0.0 0.0 9.0 0.0 111.1 $12,408 ,
Plan Document
Task 5.1:Draft Trails Network Plan 4 12 20 4 E1 6 0 8 6 2 21 0 5.0 85.1 $9,616
Task 5.2:Final Trails Network Plan 2 6 12 2 4.0 i. 26.0 $2.792 rn
Task 6:Attend Public Workshops and City _
2 18 12 2 6 2 0.2 0.3 6.0 0.0 0.0 0.0 0.0 0.0 48.5 $5,555 03
Meetings
1 -
Task 6.1:Public Workshop 2 8 12 2 6 0 2 0.3 6 0 34.5 $3,859
Task 6.2:City Meetings 12 2 14.0 $1,696
Staff Hours 12 75 90 38 56 20 33 193 485 10 35 20 12.0 65 354.0 -
Staff Labor $2.460 59.675 $7.920 $4.028 $5,936 $1.480 $1.056 $2.992 $5,335 $80 $280 $190 $1,020 $748 $43,199.00
Firm Labor Totals Alta:$31,499.00 Sapphos: $11,700.00 $43,199.00
Reimbursable Expenses&Travel Alta: $1,000.00 Sapphos: $223.00 $1,223.00
Total $44,422.00
GENERAL NOTES:
•Hours and staff assignments can be adjusted by the consultant as needed to implement the tasks described during the course of the project.
•Hourly rates are for calendar year 2018,and will be adjusted if work is continued into subsequent year(s).
Trails Network Plan Update Alta Planning+Design
EXHIBIT C-2
to'
rummy Alta PlanningDesign,+ Inc.
PLANNING
4-
DESIGN
Billing Rates - 2018
Labor Category Rate General Classifications
Labor Category la $325 Senior Principal
Labor Category 1b $272 Principal
Labor Category 1c $247 Principal
Labor Category 2 $220 Principal
Labor Category 3 $205 Principal, Senior Associate
Labor Category 4 $185 Principal, Senior Associate
Labor Category 5 $180 Principal, Senior Associate
Labor Category 6 $175 Principal, Senior Associate
Labor Category 7 $170 Principal, Senior Associate
Labor Category 8 $163 Senior Associate, Associate
Labor Category 9 $155 Senior Associate, Associate
Labor Category 10 $150 Senior Associate, Associate
Labor Category 11 $142 Associate, Senior
Labor Category 12 $137 Associate, Senior
Labor Category 13 $129 Associate, Senior
Labor Category 14 $115 Senior, Level I
Labor Category 15 $106 Senior, Level I
Labor Category 16 $98 Level I, Level II
Labor Category 17 $88 Level I, Level II
Labor Category 18 $74 Administration
Labor Category 19 $67 Intern
Rates are presented in US Dollars (US$) and are subject to change at any time.
Subconsultants and reimbursable expenses will be charged at cost+ 10% markup.
Mileage will be charged at the provisional standard rate.
In-house reproductions will be charged as follows:
Color copies $0.65/page
Black and white copies $0.20/page
24"x 36"large format plot $17.50/sheet
36"x 48"large format plot $32.50/sheet
City Rancho Palos Verdes Alta Planning+ Design
EXHIBIT C-3
Sapphos
20 13 STANDARD SCHEDULE OF FEES
Sapphos Environmental,Inc.'s schedule of fees reflects a commitment to provide clients with high-quality technical expertise at
competitive rates.Compensation will be based on the following schedule of fees and charges:
HOURLY LABOR RATES
Principal $320.00 Accounting
Senior Accountant $90.00
Technical Lead Accountant $75.00
Director $180.00 Accountant $70.00
Manager $155.00 Assistant Accountant $60.00
Senior Specialist $130.00
Specialist $110.00 Production
Senior Coordinator $95.00 Manager $115.00
Coordinator $80.00 Senior Technical Editor/
Analyst $65.00 Senior Graphic Designer $85.00
Intern $40.00 Technical Editor/Graphic Designer $70.00
Assistant Technical Editor/
Geographic Information System(GIS) Assistant Graphic Designer $60.00
Senior GIS Analyst $95.00
GIS Analyst $80.00 Administration and Marketing
Assistant GIS Analyst $65.00 Manager $115.00
GIS Intern $40.00 Specialist $70.00
Associate $60.00
Assistant $50.00
Intern $40.00
Information Technology Analyst $100.00
DIRECT EXPENSES
Direct expenses are billed at the amount charged.
1. Out-of-pocket expenses(such as, but not limited to,travel,teleconference, messenger service, lodging, meals, blueprint,
reproduction,photographic services,postage,research fees, lease or rental of specialized job specific equipment):cost,as
charged to Sapphos Environmental, Inc.
2. Subcontractors fees plus 10-percent management fee.
3. Vehicle mileage:Four-wheel-drive vehicles at$0.70 per mile;passenger cars at$0.585 per mile.
4. Photocopy/printing(black and white):$0.11 per page(8.5"x 11"),$0.16 per page(8.5"x 14"),or$0.25 per page(11"x 17").
5. Photocopy/printing(color):$1.00 per page(8.5"x 11"),$1.50 per page(8.5"x 14"),or$2.00 per page(11"x 17").
6. Plotter:$1.00 per square foot(black and white)or$8.00 per square foot(color)
7. Facsimile:$1.00 per page.Charge does not apply to materials received via facsimile from client.
8. Technology:global positioning system(GPS)equipment:$80 per day;sound-level meter kit:$75 per day;digital projector:
$25 per day;notebook computer:$10 per day;large-format camera equipment:$175 per day;infrared camera:$58 per day;
digital camera:$5 per day;Peterson bat detectors:$96.00 per day;and Anabat SD1 bat detectors:$45 per day.
9. Overnight delivery:$25 flat rate per delivery.This does not include messenger service.
PAYMENT'TERMS
Sapphos Environmental,Inc.invoices are due for payment at the time when they are issued to the client.Sapphos Environmental,
Inc.allows 30 days from the issue of invoice to resolve client questions and for timely processing and handling.Interest is charged
for late payments in accordance with the following schedule:
• 30 days(or any portion thereof)past due: 1.8 percent
• 60 days(or any portion thereof)past due:3.6 percent
• 90 days(or any portion thereof)past due:5.4 percent
• 120 days or greater past due:referred to collections.Interest accrues at 1.8 percent for each 30-day period(or portion thereof)
that the invoice remains unpaid.
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I. Consultant shall perform all tasks timely in accordance with the schedule attached
as Exhibit"D-1" and subject to the written approval of the Contract Officer and the
City Attorney's office.
II. Consultant shall deliver the following tangible work products to the City by the
following dates.
A. Draft Trail Maps—March 2019
B. Final Trail Maps—April/May 2019
C. Draft Trails Network Plan—May 2019
D. Final Trails Network Plan—July 2019
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
01203.0005/526718.5 D-1
U)
CD
0
CD
2019
Task February March April May June July
Task 1:Project Initiation and Coordinatoin
Task 1.1:General Project Management �■■■■■■.■■■■■■■■■■■■■■■■
Task 1.2:Kick-off Meeting N X
Task 1.3: Monthly Progress Meetings ■ ■ ■ ■ _
1
Task 2:Review City Documents
Task 2.1:Review City Documents
Task 3:Review Public Workshop Material
Task 3.1: Review Public Workshop Material
Task 4:Prepare Trail Maps
Task 4.1:Draft Trail Maps 1111•11111111111111
Task 4.2:Final Trail Maps 11111111111111111111
Task 5:Prepare the Updated Trails Network Plan Document
Task 5.1:Draft Trails Network Plan 11111111111111111111111111.111
Task 5.2:Final Trails Network Plan
■■■■■■■
Task 6:Attend Public Workshops and City Meetings
Task 6.1:Public Workshop �■■
g �■■
Task 6.2: City Meetings 1111111111 a'
LEGEND r
Task Progress T Project Team Meeting111
Deliverable 0 Public Meeting a
Client Review C City Council/Commission Meeting cu
to
N
t0 to