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CC SR 20181218 K - New Workstations and Laptops CDW Goverment
RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 12/18/2018 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to authorize a purchase of new workstations and laptops from CDW Government (CDWG) RECOMMENDED COUNCIL ACTION: (1) Authorize the purchase of fifty (50) new workstations and six (6) new laptops from CDWG in the amount of $61,853.75. FISCAL IMPACT: $61,853.75 Amount Budgeted: $85,000 Additional Appropriation: N/A Account Number(s): 681-400-0000-8101 (Equipment Replacement) ORIGINATED BY: Lukasz Buchwald, IT Manager REVIEWED BY: Gabriella Yap, Deputy City Manager APPROVED BY: Doug Willmore, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Quote #KFWB119 - 50 Workstations (page A-1) B. Quote #KGRN124 - 6 Laptops (page B-1) BACKGROUND AND DISCUSSION: Most of the computers currently being utilized by City Staff have reached and/or surpassed their expected life cycle of five (5) years, and their hardware warranty has expired. Those computers will need to be replaced with new equipment. The proposed purchase from CDWG will allow the replacement of the oldest units at the City Hall, including those in the Emergency Operations Center (EOC). The attached quotes from CDWG (Attachments A and B) utilize terms and pricing from the Dell NASPO ValuePoint Agreement for the State of California. NASPO ValuePoint is a cooperative purchasing program facilitating public procurement solicitations and agreements using a lead-state model and it enables the states to leverage their spending through a single solicitation with the best value and superior contract terms. The City Manager has the authority to purchase services and equipment outside of the normal bidding process as described in Rancho Palos Verdes Municipal Code Section 2.44.050 below: 1 The City Manager may purchase services, supplies and equipment for which the city would normally follow its own bid procedures from a vendor awarded a bid by another public agency if said agency utilized procedures substantially the same as those normally used by the city. The amount of the purchase shall be based on the price bid in the other jurisdiction. The total cost of these workstations and laptops is $61,853.75, consisting of $53,813.78 for fifty (50) workstations and $8,039.97 for six (6) laptops. ALTERNATIVES: In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration: 1. Direct Staff to seek other options and explore other vendors. 2. Provide other direction as appropriate. 2 Page 1 of 1 QUOTE CONFIRMATION DEAR LUKASZ BUCHWALD, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. ACCOUNT MANAGER NOTES: The Dell Naspo ValuePoint contract has successfully been added. Thank you, Lukasz! QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL KFWB119 11/8/2018 DELL OPTIPLEX 7060 6638711 $53,813.78 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT. PRICE DELL CTO 7060 I7-8700 256/16 W10P 50 5348933 $982.90 $49,145.00 Mfg. Part#: 3000030642699 Contract: Dell Naspo ValuePoint Agreement - California (7-15-70-34-003) PURCHASER BILLING INFO SUBTOTAL $49,145.00 Billing Address: CITY OF RANCHO PALOS VERDES ACCOUNTS PAYABLE 30940 HAWTHORNE BLVD RANCHO PALOS VERDES, CA 90275-5351 Phone: (310) 377-0360 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 SALES TAX $4,668.78 GRAND TOTAL $53,813.78 DELIVER TO Please remit payments to: Shipping Address: CITY OF RANCHO PALOS VERDES LUKASZ BUCHWALD 30940 HAWTHORNE BLVD RANCHO PALOS VERDES, CA 90275-5351 Phone: (310) 377-0360 Shipping Method: DROP SHIP-GROUND CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDW•G SALES CONTACT INFORMATION Regina Kim |(877) 325-0295 |regikim@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager © 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 A-1 Page 1 of 1 QUOTE CONFIRMATION DEAR LUKASZ BUCHWALD, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL KGRN124 11/29/2018 DELL LAPTOPS 6638711 $8,039.97 IMPORTANT - PLEASE READ Fees applied to item(s): 5371359 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT. PRICE DELL CTO 5590 I5-8250U 256/16 W10P 6 5371359 $1,218.26 $7,309.56 Mfg. Part#: 3000031271471 Contract: Dell Naspo ValuePoint Agreement - California (7-15-70-34-003) RECYCLING FEE DETAILS ITEM QTY CDW#UNIT PRICE EXT. PRICE RECYCLING FEE 15" TO LESS THAN 35" Fee Applied to Item: 5371359 6 654810 $6.00 $36.00 PURCHASER BILLING INFO SUBTOTAL $7,309.56 Billing Address: CITY OF RANCHO PALOS VERDES ACCOUNTS PAYABLE 30940 HAWTHORNE BLVD RANCHO PALOS VERDES, CA 90275-5351 Phone: (310) 377-0360 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 RECYCLING FEE $36.00 SALES TAX $694.41 GRAND TOTAL $8,039.97 DELIVER TO Please remit payments to: Shipping Address: CITY OF RANCHO PALOS VERDES LUKASZ BUCHWALD 30940 HAWTHORNE BLVD RANCHO PALOS VERDES, CA 90275-5351 Phone: (310) 377-0360 Shipping Method: DROP SHIP-GROUND CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDW•G SALES CONTACT INFORMATION Regina Kim |(877) 325-0295 |regikim@cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager © 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 B-1