CC SR 20181204 E - Ride with the Troops Special Event Application Fee WaiverRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 12/04/2018
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to waive the Special Event Permit application fee for
Ride with the Troops.
RECOMMENDED COUNCIL ACTION:
(1) Waive the Special Event Permit application fee for the Star Chapter 415, Ride for
the Troops, event on December 8, 2018.
FISCAL IMPACT: Negligible; the Special Event Permit Application Fee is $300.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Lauren Ramezani, Senior Administrative Analyst
REVIEWED BY: Elias K. Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Submitted Route for 2018 Ride for the Troops Event (page A-1)
BACKGROUND AND DISCUSSION:
On December 8, 2018, there will be a special Ride for the Troops event put on by Star
Chapter 415 consisting of approximately 15 motorcyclists that will pass through the City
of Rancho Palos Verdes. This is an annual charity ride and is meant to honor members
of the military and to support the families of those soldiers here at home by having
Santa pass out presents to children in these families.
The event will start at 8:00 AM and will end at about 10:00 AM. A map of the proposed
route is attached (Attachment A). This event is well-organized, is held annually, and is
closely coordinated with the Lomita Sheriff’s Station.
On July 19, 2016, City Council approved a fee schedule for Special Event Permit (SEP)
applications. The regular SEP application fee is $300. There is a 50% fee waiver ($150)
for local non-profit (organizations with ZIP codes 90275 or 90274), and a 100% waiver
for Rancho Palos Verdes homeowners’ associations and indigent persons. The fee
schedule does not provide a 100% waiver for armed forces groups, veteran groups,
government agencies, or City co-sponsored event applicants. Star Chapter 415 is not a
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non-profit and, in the past, this group had to find a non-profit group such as the Council
of Homeowners’ Associations (CHOA) to sponsor them to reduce or waive the SEP fee.
These fees take a chunk out of the funds raised to support military families at holiday
time.
Staff is recommending the fee be waived this year and in future years. However, Staff is
also recommending that the organizer of this charity event secure a Special Event
Permit and comply with all its requirements, including liability insurance. The City
Council could also authorize the City Manager to waive the application fee for similar
charity fundraising events in the future, if those groups are associated with veteran
groups, government agencies, armed forces groups and/or City co-sponsored events.
The fee waiver will allow funds raised to be spent on the groups that are in need of the
fundraising, and not be diverted toward administrative expenses. Some of the veteran
group, armed forces group and government-associated events in the past have included
the “POW/MIA Memorial Run,” “Ride for the Troops,” and “Los Angeles County Fill the
Boot/Muscular Dystrophy Association”.
ALTERNATIVE
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Take other action as deemed appropriate by the City Council.
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A-1
Ride for the Troops- Route Map
A-2
Ride for the Troops- Route Map