CC SR 20181107 I - PVDW Median Beautification Project Change OrderRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 11/07/2018
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to authorize an amendment to the agreement with
United GLI, Inc. (United) and to authorize amending the agreement with DCA Civil
Engineering Group, Inc. (DCA) for construction management and inspection services
associated with the Palos Verdes Drive West Median Beautification Project (PVDW
Beautification) extending the limits of this project one block to the north, and authorizing
an additional appropriation of $148,535.
RECOMMENDED COUNCIL ACTION:
1) Authorize amending the agreement with United for the PVDW Beautification
Project, contingent upon the City Attorney’s approval as to form, to extend the
project northward to complete the California Coastal Trail in this area, and
approve an additional appropriation in the amount of $125,435.00; and,
2) Authorize amending the agreement with DCA, contingent upon the City
Attorney’s approval as to form, for construction management and inspection
services associated with the additional work, and authorize an additional
appropriation in the amount of $23,100.
FISCAL IMPACT: The recommended action will result in a total authorized
expenditure of up to $148,535.
Amount Budgeted: $475,000
Additional Appropriation: $148,535
Account Number(s): 212-400-8820-8002 $125,435
212-400-8820-8006 $23,100
ORIGINATED BY: Natalie Chan, PE, Senior Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Construction Plan (page A-1)
BACKGROUND AND DISCUSSION:
This project includes the installation of irrigation and landscaping on the PVDW median.
The City Council approved the construction contract with United for $394,545 and the
construction management and inspection contract with DCA for $31,920 at its meeting
on June 5, 2018. A section of the median from roughly 80’ north of the City limit with
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Palos Verdes Estates (PVE) to Marguerite Dr. was not included in the original scope of
this project. This section is approximately 400’ total in length, and is part of a larger trail
connection project to complete the California Coastal Trail. The City and the Palos
Verdes Peninsula Land Conservancy (PVPLC) previously applied for and received grant
funds from the California Coastal Conservancy (CCC) to complete this trail work. The
City matching funds were not available at the time so the trail connection work was de-
scoped. However, the City entered into a Memorandum of Understanding (MOU) with
the CCC and is still contractually obligated to complete this work. Staff has coordinated
with the City of Palos Verdes Estates and the project has been cleared through its City
Council and Parks Commission.
The City Council previously approved the additional design scope for the PVDW
Beautification Project on October 16, 2018. Penco was hired to perform professional
services and has completed the design of this additional section of the median. Staff
now recommends that the City Council authorize an amendment to the current United
and DCA contracts to include this scope of work.
Adopting Staff’s recommendations will authorize an amendment to the existing
construction contract with United and an amendment to the existing professional
services contract with DCA for construction management and inspection services. Both
contracts will be executed only with the City Attorney’s approval as to form, and will
authorize an additional appropriation of $148,535 for the proposed work.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action is available for
the City Council’s consideration:
1. Reject the Staff recommendations and address the trail and landscaping
for this segment of the PVDW median in a future CIP project.
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