CC MINS 20181107 SPC MINUTES
RANCHO PALOS VERDES CITY COUNCIL
SPECIAL MEETING
NOVEMBER 7, 2018
CALL TO ORDER:
A Special meeting of the Rancho Palos Verdes City Council for the purpose of a Closed
Session was called to order by Mayor Brooks at 5:38 P.M. at Fred Hesse Community
Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been given with
affidavit thereto on file.
City Council roll call was answered as follows:
PRESENT: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
ABSENT: None
Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City Manager;
William W. Wynder, City Attorney, Teresa Takaoka, Deputy City Clerk; and, Emily
Colborn, City Clerk.
PUBLIC COMMENTS:
None.
CLOSED SESSION ITEMS ANNOUNCED:
City Attorney Wynder announced the items to be discussed in Closed Session.
1. PENDING LITIGATION — POTENTIAL LITIGATION AGAINST THE CITY
GC 54956.9(d)(2) and (e)(1)
A point has been reached where, in the opinion of the legislative body of the local
agency on the advice of its legal counsel, based on existing facts and
circumstances, there is a significant exposure to litigation against the local agency
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
GC 54957(b)
Title: City Manager
RECESS TO CLOSED SESSION (FIRESIDE ROOM):
At 5:39 P.M., the Council recessed to Closed Session.
ADJOURN TO REGULAR MEETING:
At 7:11 P.M. the Closed Session was adjourned to the Regular meeting.
REGULAR MEETING — OPEN SESSION
CALL TO ORDER:
A Special meeting of the Rancho Palos Verdes City Council was called to order by
Mayor Brooks at 7:14 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301
Hawthorne Boulevard, notice having been given with affidavit thereto on file.
City Council roll call was answered as follows:
PRESENT: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
ABSENT: None
Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City Manager;
William W. Wynder, City Attorney; Deborah Cullen, Director of Finance;
Ara Mihranian, Director of Community Development; Amy Seeraty, Associate Planner;
Elias Sassoon, Director of Public Works; Cory Linder, Director of Recreation and Parks;
Teresa Takaoka, Deputy City Clerk; and, Emily Colborn, City Clerk.
Also present was Captain Beringer, Lomita Station, Los Angeles County Sheriff's
Department.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by Citizen's Award Recipient, Diane Smith.
CLOSED SESSION REPORT:
City Attorney Wynder reported that with regards to Closed Session Item No. 1, direction
was given to the City Attorney to enter into negotiations in an effort to avoid litigation.
With regards to Closed Session Item No. 2, the City Council conducted and concluded
its annual evaluation of the City Manager.
MAYOR'S ANNOUNCEMENTS:
Mayor Brooks presented longtime Rancho Palos Verdes resident and volunteer, Diane
Smith with the Citizen's Award for her many years of service to the City.
Also, Mayor Brooks shared the following: Tolling of the Bells Proclamation, attendance
at the White House Conference, and Kiwanis Half Marathon on November 17th.
City Council Minutes
November 7, 2018
Page 2 of 8
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
Mayor Brooks announced the Recycle Winners from the October 16, 2018, City Council
meeting: Christine Mei and Suzanne Flamengo. She indicated that all winners receive
a check for $250 and urged everyone to participate in the City's Recycling Program.
She noted that in addition to winning the Recycler Drawing, the two individuals also won
a Personal Emergency Preparedness Kit from the City valued at $60.00.
APPROVAL OF THE AGENDA:
Councilman Dyda moved, seconded by Councilman Alegria, to approve the agenda as
presented.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
PUBLIC COMMENTS:
City Clerk Colborn reported there were six requests to speak.
Sharon Loveys, spoke in regards to the late correspondence that she submitted
regarding information received from City Attorney David Aleshire pertaining to costs in
connection with Green Hills litigation. Also, Ms. Loveys declared that she is an
interested party of any activities and developments at Green Hills Cemetery and is
permitted to any public information available concerning the matter.
Debbie Landes, expressed concern with continued developments at Green Hills
Cemetery.
Lori Brown, spoke in support of the Vista Verde residents and stated that she is an
interested party also being affected by developments at Green Hills Cemetery.
Noel Weiss, Janet Gunter, and Chuck Hart, expressed concern with the liquefied
petroleum gas (LPG) storage facility (aka. Rancho San Pedro Tanks) owned by Rancho
LPG Holdings LLC in San Pedro, California, stating the Rancho LPG facility, and its rail
operation pose a serious threat to the entire Los Angeles Harbor region.
Joan Davidson, commended Diane Smith for her dedication and work involving many
schools in Rancho Palos Verdes.
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November 7, 2018
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CITY MANAGER REPORT:
City Manager Willmore announced the following: thanked Diane Smith for her volunteer
service to the City; City Hall closed on Monday, November 12th in observation of
Veterans Day, City parks will remain open; Brunch with Santa event on December 8th at
Hesse Park, tickets for sale —seating is limited; and City Commission and Boards
recruitment for current and upcoming vacancies, more information at www.rpvca.gov.
CONSENT CALENDAR:
City Clerk Colborn reported that there were no requests to speak.
Mayor Pro Tem Duhovic moved, seconded by Councilmember Cruikshank, to approve
the Consent Calendar as presented.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
A. Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members
after the reading of the title.
B. Approval of Minutes
Approved the Minutes of the October 16, 2018, Special/Regular meeting.
C. Register of Demands
Adopted Resolution No. 2018-82, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE
PAID.
D. Consideration and possible action regarding a claim against the City by Cox
Facilities.
Rejected the claim and directed Staff to notify the claimant.
E. Consideration and possible action regarding claims against the City by Cherie
Townsend, Jalen Hamler and London Davis.
Rejected the claims and directed Staff to notify the claimants.
City Council Minutes
November 7, 2018
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F. Consideration and possible action to adopt Ordinance No. 612 repealing and
replacing Chapter 16.08 (Lot Line Adjustments) of Title 16 of the City's
Municipal Code to clarify and establish updated procedures and requirements
for lot line adjustments.
Second reading and adoption of Ordinance No. 612, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES REPEALING AND REPLACING CHAPTER
16.08 (LOT LINE ADJUSTMENTS) OF TITLE 16 (SUBDIVISIONS) TO CLARIFY
AND ESTABLISH UPDATED PROCEDURES AND REQUIREMENTS FOR LOT
LINE ADJUSTMENTS
G. Consideration and possible action to adopt Ordinance No. 613 approving a
General Plan Land Use Map and Zoning Map Amendment, thereby pre-zoning
1908, 1910, and 1912 Rue Le Charlene as Single-Family Residential (RS-2) at 1-
2 dwelling units per acre.
Second reading and adoption of Ordinance No. 613, AN ORDINANCE OF THE
CITY OF RANCHO PALOS VERDES APPROVING A GENERAL PLAN LAND USE
MAP AND ZONING MAP AMENDMENT THEREBY PRE-ZONING 1908, 1910, AND
1912 RUE LE CHARLENE AS SINGLE-FAMILY RESIDENTIAL (RS-2) AT 1-2
DWELLING UNITS PER ACRE, RESPECTIVELY (CASE NO. PLGP2018-0001)
H. Consideration and possible action regarding the September 2018 Cash
Balances/Monthly Treasurer's Report.
Received and filed the September 2018 Cash Balances/Monthly Treasurer's Report.
I. Consideration and possible action to authorize an amendment to the
agreement with United GLI, Inc. (United) and to authorize amending the
agreement with DCA Civil Engineering Group, Inc. (DCA) for construction
management and inspection services associated with the Palos Verdes Drive
West Median Beautification Project (PVDW Beautification) extending the limits
of this project one block to the north, and authorizing an additional
appropriation of$148,535.
(1) Authorized amending the agreement with United for the PVDW Beautification
Project, contingent upon the City Attorney's approval as to form, to extend the
project northward to complete the California Coastal Trail in this area, and
approve an additional appropriation in the amount of$125,435; and,
(2) Authorized amending the agreement with DCA, contingent upon the City
Attorney's approval as to form, for construction management and inspection
services associated with the additional work, and authorize an additional
appropriation in the amount of$23,100.
J. Consideration and possible action to sign the purchase agreement for a tax-
defaulted property in the Portuguese Bend landslide area (APN 7572-008-014).
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November 7, 2018
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Authorized the Mayor and City Clerk to sign Chapter 8 Agreement 2803 to purchase
a tax-defaulted property in the Portuguese Bend landslide area (APN 7572-008-014)
from the Los Angeles County Treasurer and Tax Collector.
K. Consideration and possible action to request the purchase of tax-defaulted
property in the active Portuguese Bend landslide area (APN 7572-008-016).
Authorized the Mayor to sign a Request to Purchase Tax-Defaulted Property from
the Los Angeles County Treasurer and Tax Collector for a vacant parcel in the active
Portuguese Bend landslide area (APN 7572-008-016).
L. Consideration and possible action to award construction contract for the Point
Vicente Interpretive Center Exhibits Replacement (PVIC Exhibits) Project to
Taylor Studios Inc. (Taylor Studios) for$207,087, and authorize a project
contingency of$20,709.
(1) Awarded a construction contract to Taylor Studios in the amount of$207,087;
and,
(2) Authorized the City Manager or Director of Finance to execute amendments for
project contingency up to an additional 10% ($20,709) of the project budget for a
total construction authorization of$227,796; (3) Authorized an additional
appropriation of$11,796; and, (4) Authorized the Mayor and City Clerk to execute
the construction contract; subject to approval as to form by the City Attorney.
M. Consideration and possible action to approve the proposed FY18-19 Work
Plans for the Finance Advisory Committee, Emergency Preparedness
Committee, Traffic Safety Committee and Infrastructure Management Advisory
Committee.
Approved the proposed FY18-19 Work Plans for the following Advisory Committees:
(a) Finance Advisory Committee; (b) Emergency Preparedness Committee; (c)
Traffic Safety Committee; (d) Infrastructure Management Advisory Committee.
CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT:
None.
PUBLIC HEARINGS:
None.
REGULAR BUSINESS:
1. Consideration and possible action regarding the FY17-18 Year-end Unaudited
Financial Report, Purchase Order Carry-Forward Schedule, and Continuing
Appropriations.
City Council Minutes
November 7, 2018
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City Clerk Colborn reported that there were no requests to speak.
Deborah Cullen, Director of Finance, presented a staff report and PowerPoint
presentation.
Discussion ensued among Council Members and Staff.
Mayor Pro Tem Duhovic moved, seconded by Councilman Alegria, to (1) Receive and
file the FY17-18 Year-end Unaudited Financial Report; (2) Receive and file the
Purchase Order Carry-Forward Schedule from FY17-18 to FY18-19; (3) Approve
decreasing FY17-18 Adopted Budget in the amount of$1,015,164 (General Fund),
$15,986 (Gas Tax Fund), $728,731 (1911 Act Street Lighting Fund), $447,169
(Beautification Fund), $872 (Proposition A Fund), $450,000 (Measure R Fund), $2,306
(Abalone Cove Sewer Fund), $245,587 (Donor Restricted Contribution Fund, $96,347
(CDBG Fund), $2,843,438 (Infrastructure Improvement Fund), $452,800 (Federal
Grants Fund), $600,000 State Grant Fund, $435,137 (Quimby Fund) and $81,172
(Equipment Replacement Fund) for Purchase Order Carry-Forward, Continuing
appropriation and Projects in Process; and, (4) Approve amending the FY18-19
Adopted Budget in the amount of$1,015,164 (General Fund), $15,986 (Gas Tax Fund),
$728,731 (1911 Act Street Lighting Fund, $447,169 (Beautification Fund), $872
(Proposition A Fund), $450,000 (Measure R Fund), $2,306 (Abalone Cove Sewer
Fund), $245,587 (Donor Restricted Contribution Fund, $96,347 (CDBG Fund),
$2,843,438 (Infrastructure Improvement Fund), $452,800 (Federal Grants Fund),
$600,000 State Grant Fund, $435,137 (Quimby Fund) and $81,172 (Equipment
Replacement Fund) for Purchase Order Carry-Forward, Continuing appropriation and
Projects in Process.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
2. Consideration and possible action to initiate a comprehensive update to Title 17
(Zoning Code) of the City's Municipal Code and Zoning Map.
City Clerk Colborn reported that late correspondence was received and distributed prior
to the meeting and there were no requests to speak.
Amy Seeraty, Associate Planner, presented a brief staff report.
Discussion ensued among Council Members and Staff.
Councilman Dyda moved, seconded by Councilman Cruikshank, to initiate code
amendment proceedings for a comprehensive update to Title 17 (Zoning Code) of the
City's Municipal Code and Zoning Map.
City Council Minutes
November 7, 2018
Page 7 of 8
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER:
None.
FUTURE AGENDA ITEMS:
Mayor Brooks requested an update report on the costs incurred to date involving the
public records request violations imposed by former Councilmember Brian Campbell.
CITY COUNCIL ORAL REPORTS:
Each Council Member present reported on his/her attendance at various organization
and association meetings.
ADJOURNMENT:
At 8:52 P.M., Mayor Brooks adjourned the meeting.
Mayor
Attest:
���erk
City Council Minutes
November 7, 2018
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