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20180412 Late Correspondence
PRO.JECT: PS2019-05 Hesse Parking Lot Improvements and Lighting Project DESCRIPTION: The scope of the project is to resurface the This project doesn't have a photo. existing parking lot, construct storage garage within the parking lot (to replace containers), and to enhance the lighting of the parking Jot. INFRASTRUCTURE CATEGORY: Park Sites LOCATION: Hesse Park PRO.JECT COST ESTIMATES CATEGORY TOTAL Year I Year2 Year3 Year4 Years PRELIM ENGINEERING : $100,000 100,000 0 0 0 0 ENVIRONMENT AL: $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAP IT AL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION : $400,000 0 400,000 0 0 0 CONST MGMT & TNSP : $0 0 0 0 0 0 CONTrNGENCY: $0 0 0 0 0 0 JUSTIFICATION: The Parking lot is need of redesign. Several planters no longer have trees and create hazards for cars . KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: n/a USEFUL LIFE: EST ANNUAL OPERA TING COST: $0 Item #2 PROJECT: PS2019-04 Ladera Linda Community Center DESCRIPTION: The scope of this project is to finalize conceptual This project doesn't have a photo. design and prepare construction documents based on approved Master Plan. INFRASTRUCTURE CATEGORY: Park Sites LOCATION: Ladera Linda Community Center PROJECT COST ESTIMATES CATEGORY TOTAL Yearl Year2 Year3 Year4 Years PRELIM ENGINEERING: $300,000 300,000 0 0 0 0 ENVIRONMENTAL: $0 0 0 0 0 0 RIGHT-OF-WAY: $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $0 0 0 0 0 0 CONST MGMT & INSP: $0 0 0 0 0 0 CONTINGENCY: $0 0 0 0 0 0 JUSTIFICATION: Inadequate infrastructure to meet the existing and future needs of the community. Park grounds and existing Community Center is not ADA compliant. Ladera Linda Community Center received an "F" rating during a recent building analysis assessment including electrical, mechanical, plumbing, roofing and structural systems. KEY RISKS AND MITIGATION: PROJECT BACKGROUND: Contract out for design and construction documents CONSTRUCTION ST ART/FINISH: n/a USEFUL LIFE: EST ANNUAL OPERATING COST: $0 PRO.JECT: PS2019-03 Lower l-lesst.' Park Improvement Phase 2 DESCRIPTION: The scope of this project is to make This project doesn't have a photo . improvements to the park by adding more trails , an irrigation system and enhance access/circulation within the park. INFRASTRUCTURE CATEGORY: Park Sites LOCATION: Lower Hesse Park PROJECT COST EST I MA TES CATEGORY TOTAL Year 1 Year2 Year3 Year4 Year5 PRELIM ENGINEERING : $100,000 100,000 0 0 0 0 ENVIRONMENTAL: $0 0 0 0 0 0 RIGHT-OF-WAY: $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION : $900,000 900,000 0 0 0 0 CONST MGMT & INSP : $0 0 0 0 0 0 CONTINGENCY: $0 0 0 0 0 0 JUSTIFICATION: City Council Direction KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: n/a USEFUL LIFE: EST ANNUAL OPERATING COST: $0 DESCRIPTION: Abalone Cove Sewer System Rehabilitation Program -The CC approved dedicating funds on a continuous basis to maintain the sewer system in Abalone Cove. DPW took this item to the CC on 12/19 to reduce the City's subsidy towards the cost of maintaining the sewer system. The future allocation for the rehabilitation of the sewer system will depend on how the rate is structured in the future. A rate analysis and public hearing to adjust the rate is required. Staff is reviewing the system and the work needed to minimize the risk of a sewer overflow in this area along with the associated costs as a first order priority. INFRASTRUCTURE CATEGORY: Abalone Cove Sewer System LOCATION: Portuguese Bend PROJECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 PRELIM ENGINEERING : $1,600,000 250,000 450,000 ENVIRONMENT AL: $0 0 0 RIGHT-OF-WAY : $0 0 0 CA PTT AL EQUIPMENT: $0 0 0 CONSTRUCTION : $0 0 0 CONST MGMT & INSP: $0 0 1211112017 2020/2021 2021/2022 2022/2023 450,000 450,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 JUSTIFICATION: A Zero Tollerance for sanitary sewer overflows has been adopted by the State of California, accordingly the City is obligated to maintain and improve the Sewer System to minimize the risk of sewer system overflows. KEY RISKS AND MITIGATION: If this program is NOT implemented, there will be additional maintenance cost in the long run to repair the system. PROJECT BACKGROUND: CONSTRUCTION START/FINISH: 2018/2019 USEFUL LIFE: EST ANNUAL OPERATING COST: $125,000 PROJECT: PB2019-02 Citywide ADA Transition Plan DESCRIPTION: The project will update the City's current ADA This project doesn't have a photo. Transition Plan. Subsequent to the preparation of the Transition Plan, projects will be planned, cost determined and projects will be implemented annually. INFRASTRUCTURE CATEGORY: LOCATION: Various Locations PRO.IE.CT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING: $290,000 290,000 0 0 0 0 ENVIRONMENT AL: $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAP IT AL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION : $0 0 0 0 0 0 CONST MGMT & INSP : $0 0 0 0 0 0 CONTINO EN JUSTIFICATION: This project will identify needed improvements in order to comply with ADA requirements. All City owned infrastructure including facilities are to be included in the updated compliance plan . KEY RISKS AND MITIGATION: State and Federal requirements require improvements to be addressed in accordance with the City's ADA assessability plan . PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: 20I8/2019 USEFUL LIFE: EST ANNUAL OPERATING COST: $0 PROJECT: PS20l 9-02 Coastal Bluff Fence Replacement Program DESCRIPTION: The scope of this project is to remove and replace This project doesn't have a photo. all deteriorating fencing with new fencing of more durable material and match the existing fence design and aesthetics. This is potentially a safety issue driven since some of the existing fences are deteriorated. INFRASTRUCTURE CATEGORY: Park Sites LOCATION: Entire length of cliff-and bluff-edges PRO.I ECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING: $0 0 0 0 0 0 ENVIRONMENTAL: $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $800 ,000 200,000 200,000 200,000 200,000 0 CONST MGMT & INSP: $0 0 0 0 0 0 CONTLNGENCY: $0 0 0 0 0 0 JUSTIFICATION: Safety of public along bluff top trails and as an identifying structure to allow area users to quickly identify bluff tops. KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: EST ANNUAL OPERATING COST: $0 PRO.JECT: RW2019-07 Pavement Management Program Biennial Update DESCRIPTION: The Pavement Management Plan (PMP) is This project doesn't have a photo . updated every two years to evaluate the condition of the City's roadway system and to identify Citywide Arterial and Residential Street Rehabilitation projects. The Metropolitan Transit Authority (Metro) requires the PMP update in order for the City to continue receiving Proposition C funds. INFRASTRUCTURE CATEGORY: R/W & Traffic Control Devices LOCATION: Citywide PRO.JECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING: $120,000 120,000 0 0 0 0 ENVIRONMENTAL : $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION : $0 0 0 0 0 0 CONST MGMT & INSP : $0 0 0 0 0 0 CONTJNGENCY: $0 0 0 0 0 0 JUSTIFICATION: Evaluation of roadway surface condition and to satisfy Proposition C funding requirements. KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: 2 years EST ANNUAL OPERA TING COST: $0 PRO.JECT: RW2019-01 Residential Roadways Rehabilitation Program -Arca 3 & -t DESCRIPTION: The scope is to design the rehab the streets within This project doesn't have a photo. area 4, including overlay, slurry, concrete repair on sidewalks, C&G, ramps and striping INFRASTRUCTURE CATEGORY: R/W & Traffic Control Devices LOCATION: Area4 PRO.JECT COST ESTIMATES CATEGORY TOTAL Year 1 Year2 Year3 Year4 Year5 PRELIM ENGINEERING: $500,000 500,000 0 0 0 0 ENVIRONMENT AL : $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAP IT AL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION : $4,000,000 0 4,000,000 0 0 0 CONST MGMT & INSP: $0 0 0 0 0 CONTll\JG ~NCY: JUSTIFICATION: KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: n/a USEFUL LIFE: EST ANNUAL OPERA TING COST: $0 PRO.IECT: RW2019-01 H.csidcntial Roadways Rehabilitation Program -Arca 8 DESCRIPTION: The project will resurface residential roadways This project doesn't have a photo. with micro-surfacing, slurry seal and/or overlay and include curb, gutter, and sidewalk repairs, minor root pruning and ADA compliant access ramps. The infrastructure improvement project will also include updating traffic signs, striping and curb painting. Every year the City rehabilitates the residential roads on a 7-year cycle. INFRASTRUCTURE CATEGORY: R/W & Traffic Control Devices LOCATION: Area 8 (Residential neighborhoods near Palos Verdes Drive East PRO.JECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING : $0 0 0 0 0 0 ENVIRONMENTAL : $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $3,500,000 3,500,000 0 0 0 0 CONST MGMT & INSP: $0 0 0 0 0 0 CONTING BNCY: $0 0 0 0 0 0 JUSTIFICATION: Failure to properly maintain residential roadway could result in rapid degredation and failure. The city's roadways are on a 7 year maintenance cycle which keeps the roads at a very good pavement condition index. KEY RISKS AND MITIGATION: PROJECT BACKGROUND: As part of the City's Pavement Management Program, one of7 Zones of the residential rehabilitation program are scheduled for implementation annually. These projects will include micro-surfacing, slurry seal, overlay, curb and gutter repairs, sidewalk repairs and installation of ADA access ramps. CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: 7 years EST ANNUAL OPERA TING COST: $0 DESCRIPTION: Annual Paving of Palos Verdes Drive South to preserve use of the roadway through landslide areas. INFRASTRUCTURE CATEGORY: PB Landslide LOCATION: Palos Verdes Drive South PRO.IECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING : $0 0 0 0 0 0 ENVIRONMENTAL: $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAP IT AL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $2 ,400,000 600,000 600 ,000 600,000 600 ,000 0 CONST MGMT & INSP : $0 0 0 0 JUSTIFICATION: The City repaves Palos Verdes Drive South on an as needed basis to patch cracks and degraded pavement due to landslide movement. Failure to properly and timely repave the roadway could result in unsafe roadway conditions . KEY RISKS AND MITIGATION: Inadequate roadway surface and roadway conditions may result in impact to public health and safety in the landslide zone and could expose the City to claims due to failure to maintain the roadway. PROJECT BACKGROUND: The City schedules roadway paving funds annually . This repaving program is scheduled to continue until other methods are explored to address the landslide . CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: 3-4 months EST ANNUAL OPERATING COST: $600,000 PROJECT: [~ W2019-02 Silver Spur Road Transit Improvement Project I DESCRIPTION: Proposition A (Transit) funds can only be used This project doesn't have a photo. for transit related improvements. The City will utilize $500,000 of the Proposition A funds on Silver Spur Road. That road services Peninsula High School and the shopping center. Therefore, City of RHE and PV Transit have agreed that they would collaborate with RPV to make transit improvements along Silver Spur Road , however RPV will need to be the lead on this project. The scope includes bus landing areas, bus shelters , benches and ADA ramps. INFRASTRUCTURE CATEGORY: R/W & Traffic Control Devices LOCATION: Silver Spur Road from Montemalaga to Beechgate Drive PRO.I ECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING: $50 ,000 50,000 0 0 0 0 ENVIRONMENT AL : $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION : $300,000 300 ,000 0 0 0 0 CONST MGMT & INSP: $50,000 50,000 0 0 0 0 CONTINGENCY : $100,000 100,000 0 0 0 0 JUSTIFICATION: The scope will enhance the services that are provided to the Transit (Bus) users , KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: 2018/2020 USEFUL LIFE: EST ANNUAL OPERATING COST: $0 PROJECT: RW2019-03 Annual Sidewalk New/Replacement Program DESCRIPTION: This project will repair damaged and uplifted This project doesn't have a photo. sidewalk at various locations throughout the city. Every year about $250,000 is budgeted to repair sidewalks and construct access ramps throughout the City. INFRASTRUCTURE CATEGORY: LOCATION: Citywide PRO.JECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING : $40,000 10,000 10,000 10,000 10,000 0 ENVIRONMENTAL: $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $960,000 240,000 240,000 240,000 240,000 0 CONST MGMT & INSP: $0 0 0 0 0 JUSTIFICATION: Repair and replacement will reduce potential of injury to sidewalk users and reduce overall city liability related to slip and fall claims. KEY RISKS AND MITIGATION: Trip and fall hazards are repaired. PROJECT BACKGROUND: Annual Project CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: EST ANNUAL OPERATING COST: $0 PROJECT: RW2019-05 Hawthorne Blvd Beautification Project DESCRIPTION: The scope of this project to design the This project doesn't have a photo. beautification of Hawthorne Boulevards by removing the existing green asphalt in the median and installing drought tolerant landscaping with a series ofbio-swales or other environmentally green design features to aid in processing runoff from Hawthorn Blvd and in accordance with water quality requirements. There will be no irrigation system proposed as part of the improvements. INFRASTRUCTURE CATEGORY: R/W & Traffic Control Devices LOCATION: Hawthorne Blvd between PVDW to Crest Road PRO.IECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING : $200,000 200,000 0 0 0 0 ENVIRONMENTAL : $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAPITAL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $1,200,000 0 1,200,000 0 0 0 CONST MGMT & INSP: 0 100,000 0 JUSTIFICATION: Beautification along arterial corridor, project requested by City Council. KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: EST ANNUAL OPERA TING COST: $5,000 PROJECT: SW2019-02 Storm Drain Deficienc~' Improvement Program DESCRIPTION: Design the replacement or rehabilitation of existing underground storm sewer system (lateral pipes, main storm sewer pipes and box culverts) and drainage inlets, catch basins, and manholes which were identified in the 2015 Master Plan of Drainage. INFRASTRUCTURE CATEGORY: Stormwater System LOCATION: Various locations PRO.IECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 PRELIM ENGINEERING : $250,000 250,000 0 ENVIRONMENT AL: $0 0 0 RIGHT-OF-WAY : $0 0 0 CAP IT AL EQUIPMENT: $0 0 0 CONSTRUCTION : $3,998,000 0 2,200,000 CONST MGMT & INSP: $150,000 0 150,000 CONTING ENCY : $0 0 0 JUSTIFICATION: KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: 10 years EST ANNUAL OPERA TING COST: $0 2020/2021 2021/2022 0 0 0 0 0 0 0 0 0 1,798,000 0 0 0 0 ~.lltl...-l•oJ•fl'l'.4 -11<11 ~·";<• "1< ~;~ '°"''-~ 6 .. ld .. llr ~1!11'1"""'°'"' <'o!'ll"J"l"©1'>1• 2022/2023 0 0 0 0 0 0 0 PRO.IECT: PS2019-01 Buhhles Restoration and Installation DESCRIPTION: The scope of this project is to restore and install This project doesn't have a photo. the whale (Bubble) from Marine Land which is currently in storage waiting for a new home! INFRASTRUCTURE CATEGORY: Park Sites LOCATION: PRO.IECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 202112022 2022/2023 PRELIM ENGINEERING: $25,000 25,000 0 0 0 0 ENVIRONMENTAL: $0 0 0 0 0 0 RIGHT-OF-WAY: $0 0 0 0 0 0 CAP IT AL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $50,000 50,000 0 0 0 0 CONST MGMT & INSP: $0 0 0 0 0 0 CONTINGENCY : $0 0 0 0 0 0 JUSTIFICATION: KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION ST ART/FINISH: 2018/2019 USEFUL LIFE: EST ANNUAL OPERA TING COST: $0 PRO.JECT: RW2019-04 Arterial Wall and f?ences Installation Program Phase 2 DESCRIPTION: This is the second phase of the beautification program which is initiated by the City Council to remove deteriorated, failing and unattractive masonry walls and chain link fences and pilasters along major arterials. The first phase of this project was to remove chain link fences, pilasters and dirt that had fallen onto the public ROW along Hawthorne. This project was recently awarded and the work will begin soon. This second phase of this program consists of designing an aesthetically pleasing wall/fence that can be installed within public right-of-way along major arterials within the City. INFRASTRUCTURE CATEGORY: R/W & Traffic Control Devices This project doesn't have a photo. LOCATION: Hawthorne Blve, Palos Verdes Drive West PRO.IECT COST ESTIMATES CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 PRELIM ENGINEERING: $100,000 100,000 0 0 0 0 ENVIRONMENTAL: $0 0 0 0 0 0 RIGHT-OF-WAY : $0 0 0 0 0 0 CAP IT AL EQUIPMENT: $0 0 0 0 0 0 CONSTRUCTION: $1,100,000 0 1,000,000 100,000 0 0 CONST MGMT & INSP: $0 0 0 0 0 0 CON TJNGENC Y: $0 0 0 0 0 0 JUSTIFICATION: City Council driven project to accomplish beautification of major arterials within the City. KEY RISKS AND MITIGATION: PROJECT BACKGROUND: CONSTRUCTION START/FINISH: 2018/2019 USEFUL LIFE: EST ANNUAL OPERATING COST: $0 TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CITY CLERK DATE: APRIL 11 , 2018 SUBJECT: ADDITIONS/REVISIONS AND AMENDMENTS TO AGENDA _____________________________________________________________________ Attached are revisions/additions and/or amendments to the agenda material received through Wednesday afternoon for the Thursday, April 12, 2018 City Council meeting: Item No. Description of Material 2 Correction to Table 5 Total Costs for #3 Ranked Projects Respectfully submitted, _____________________ Emily Colborn W:\01 City Clerk\LATE CORRESPONDENCE\2018 Cover Sheets\20180412 additions revisions to agenda thru Wednesday.doc Table 5 Capital Improvement Beautification Proposition C Proposition A Measure R Hesse Parking Lot Improvements and Lighting Project - Design 100,000 Ladera Linda Community Center - Construction 300,000 Lower Hesse Improvement Phase 2 - Construction 900,000 Lower Hesse Improvement Phase 2 - Design 100,000 Abalone Cove Sewer System Rate Study and Rehabilitation Program 250,000 Citywide ADA Transition Plan 290,000 Coastal Bluff Fence Replacement Program 200,000 Pavement Management Program Biennial Update 120,000 Residential Roadways Rehabilitation Program - Area 3 & 4 Design 500,000 Residential Roadways Rehabilitation Program - Area 8 Construction 3,500,000 Annual Portuguese Bend Landslide Area Resurfacing Program 600,000 Silver Spur Rd. Transit Improvement Project - Phase 1 Design 50,000 Silver Spur Rd. Transit Improvement Project - Phase 2 Construction 450,000 Annual Sidewalk New/Replacement Program 250,000 TOTAL COSTS FOR #1 RANKED PROJECTS 6,260,000 - 600,000 500,000 250,000 Hawthorne Blvd. Beautification Project - Design 200,000 Storm Drain Deficiency Improvement Program - Design * +250,000 TOTAL COSTS FOR #2 RANKED PROJECT 250,000 200,000 - - - Bubbles Restoration and Installation 75,000 Arterial Wall and Fences Installation Program Phase 2 - Design 100,000 TOTAL COSTS FOR #3 RANKED PROJECTS 175,000 - - - - TOTAL FOR ALL PROJECTS 6,685,000 200,000 600,000 500,000 250,000 Item #2