20140318 Late CorrespondenceRisk Management Pl an (RMP) Da ta for Bums tead Rai l Facility, extende .. http ://data.rtknet.org/rmp/rmp.php?database=rm p&datype=T&detm1=3& ... Ri sk Management Plan (RMP) Data for Bumstead Rai l Fucil ity, ex1e nde .. http ://data .rtkn el.org/rmp/rmp.php'!database=-rmp&da1ype=T &detai1 =3& ..
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Bumstead Rail Facili
Faclllty #1 : Bumstead Rall Faclllty
Basic Facility Info
FaclHty ID
Oeregtstered (Yes/No)
Facility Name
Street Address Line 1
City
State
Zip Code
County
100000170254
No
Bumstead Rall Facility
14702 W. Olive Avenue
Waddel
AZ
85355
Maricopa County
!13th Congressional District AZOS : Arizona 8
Owner or Operator Name
Parent Company
Second Parent Company
Latitude 33.566111
Longitude -112.376667
Search Criteria Used (M..D.r..I:.)
Level of Detall Extended GO
Type of Report Output Text (HTM L) GO
butane are received vta ra1lcar and stored in pressure tanks (three (3) 60,000 gallon tanks Pro ane and butane which is transfered b
I elme to the cavarn faclli . Propane and butane are the only substances e ulated under the Risk an emen Pi o ra .B.M£.l..1.b.fil are
present at the Bumstead Terminal 1n amounts above threshol gua 1l Ethyl mercaptan ls stored at the terminal; however, the amount
stored Is below threshold quantity. The termi nal is classified as Program Level 3 under the re gulation . There are two processes at the facil!ty -
LPG Storage Terminal and Rail storage/loading & unloadlng area. The rail storage area has a capacity of 110 rai lcars, with each railcar having a
capacity of 30,000 gallons. There ls 30 ca r caplclty Inside the facility and 80 cars storage ca plclty outside the fence on lease track.
Accidental Re!ease Prevention and E~
~ Response Policies
The accidental release prevention and emergency response programs In place at the termina l are part of the high sta ndards striven for by
Plains. These high standards Include :
Operfil!nQ in comp liance with reguired environmental permits an~u!alions
Operating and ma intaining the assets in such a manner that unintentional releases are minimized.
Operating and ma intaining assets in such a manner that the small releases associated with normal operation and maintenance will be
minimized to the extent possible.
Number of RMP Submission s Corre~ non-comQhance found durin re ular audits of the terminal.
Most Recent Submission Info (.)
RMP ID
Submission Type
Submission Date
Reason For Submission
Process Tox ic Amount To tal (tbs)
Process Flammable Amount Total (lbs)
Process Amount Total (lbs)
Number of Potential Offsite Consequence Processes
Po tentlal Offslte Consequence To xic Amount Total (l bs)
Potentlal Offslte Consequence Flammable Amount Total (lbs )
Potential Offsite Consequence Amount Total (lbs)
All Process NAICS
Exec Summary Submission Date
1000025836
revised submission for fac1l1t
04/02/2012
Voluntary uQdate (not described by any of the above reasons)
0
15,678,000
15,678,000
42471
04/02/2012
15,678,000
15,678,000
Executive Summary !J (Fadlty #1 : Bumstead Rall Facility, e><ecutlve summary: all)
Executive Summary
Bumstead Storage and Ra il Facility
Introduction and Policies
Plains LPG Se ces L ("Plalns"), Is committed to managing a ll o eratlons In a manner that rotects the environment and the hea lth and
sa fety of employees, customers, contractors and the public while full','. compl'ilfl9 with aQplicable laws and e ulat1on Plalns management
philosophy goals are achieved through the i mplementation of the environmental, health and safety management systems, by the personal
commitments of employees and contractors, and by o pen communication w ith employees, customers, ne ighbors, and regulators .
The purpose of this Risk Management Plan (RMPlan) Is to provide Information about operations at the terminal, programs to prevent accldent al
chemlcal re leases, emergency response plans In the event an accidental release should occur, t he five-year accident history of the terminal,
and planned changes to improve safety at the terminal.
Stationary Source and Regulated Substance
At the terminal, pro ~ and
3/3/201 4 1:20 AM2 of9
Prevention Program
The Bumstead Storage Terminal Is operating under t he guidelines of the Occupational Safety and Hea lth Administration (OS HA ) Process Safety
Management (PSM) Program. Anatysls of the potential hazards of the process, train ing of employees, and empha sis on safety has helped avoid
any se ri ous chemical release accidents since Plains purchased the termina l. Part of this program has also Involved Identifying and taking steps
to avoid potent!al accldental chemical releases.
Five-Year Acc ident History
No Incident resultlng in onslte Injurie s, death or property damage or offslte Impacts from a propane or butane release has occurred at the
Bumstead Storage Terminal since Pla ins purchased the terminal or was reported under p revious ownership and operation within the last five
years.
Emergency Response Program
The t erminal has developed an emergency response plan, which will be coordina ted with local emergency response groups such as the Luke
Air Force Fire Department. Also Involved In emergency res ponse for the terminal would be the M~a LEPC Arizona State Police, and the
Arizona Car oration Commission. The terminal operat or is responsible for coordinating the not1 f 1cat1ons required to m1 t 1ate an emruen v.
response. The E m.grg~ Response Plan provides the essen t ial ptanB.J..D.9 for effect1ve lv. prot~ workers., t he ~
d the environment during emergency si tuations.
Planned Changes to Improve Safety
Compliance wi th the RMP Prevention Program coupled with the enviro nmental , health and safety management systems, forms the framework
for con tinuous sa fety improvement. Some of the key components of the safety program are :
The Management o f Change provisions ensu re that the potential safety and hea lth Impacts of any change made to process chemlcals,
technology, equipment or procedures are considered.
The Process Haza rd Analysis (PHA ) provisions serve as a tool to ensure timely evaluatlon of potential hazards, thereby leading to con t inual
improvements In safety standards.
The Mechanical Integrity provisions ensure that process equipment and Instrumentation are designed, co nstructed, installed and maintained to
3/3/20 14 1:20 AM
Ri sk Management Plan (RMP) Data for Bumstead Rail Facil ity, extende .. http ://data.nknet.org/rm p/rmp .php ?database=rrnp&da1ype=T&d etuil =3& ... Ris k Management Pl an (RMP) Data for Bumstead Rai l Fac ilit y, ex!e nd e .. hnp://dntn .rtknet .o rg/rmp/rmp.php?databnse=-rmp&datype=T &detail=3& ..
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minimize the risk of hazardous releases, thereby serving as an Integral part of the sa fety program.
Specific actions that will be taken in the future to improve the level of safety at the terminal include :
compliance audits will ensure that the level of safety protection at the terminal is periodically being evaluated for improvements.
An ongoing dialogue with t uke Air Force Fire Department w!ll ensure a constant state of readiness to respond to any potential
emergencies, as well as a means to Implement Improvement s as the need develops.
Submission -Other Facility Info
Number of Full Time Employees
Owner or Operator Name
Owner or Ope rator Address Line 1
Owner or Opera tor City
Owner or Operator Province
Owner or Ope ra tor Foreign Zip Code
Country
Parent Dun and Bradstreet Number
Plains LPG Se ~
Suite 1400, 607 8 t h Ave S.W.
Cal ary
Alberta
T2POA7
Canada
Second Parent Dun and Bradstreet Number 36170624
Number of Futt Time Employees
Number of FTE CB I Flag No
Covered by OSHA PSM Standa rd Yes
Covered by EPCRA Section 302
Covered by CAA Title V
Last Safety I nspection Date
Last Safety I nspection By
OSHA Star or Merit Ranking
LEPC Name
Submission -Contact Info
Owner or Operator Phone
Facility URL
No
No
08/09/20 10
Arizona Corporation Commission
No
Maricopa County LEP C
(Facility #l: Bumstead Ran Fa cility, RMP submission '1: 2012-04-02)
4032982 100
www.paalp .com
Facility Dun and Bradstreet Number O
RM P Con tact Ron Conrow
RM P Contact Title
RMP Contact Email
RMP Preparer Name
RMP Prepa rer Add ress Line 1
RMP Preparer City
RMP Prepare r State
RMP Preparer Zip
RMP Preparer Phone
Submission -Additional Info
District M~gr
ron.co row plainsm1dstream.com
Tony Puckett
333 Clay Street
Houston
T)(
77002
7 136464587
RMP Complete Flag Yes
Predictive Fili ng No
No RMP Accidents Last S Years No
Com p lete Check Date 04/02/2012
Postmark Da te 04/02/2012
Anniversary Date 04/02/2017
Co nfidential Bu siness I nformation No
Submission -Lat/Long Info (Facility #1 : Bumstead Ra~ Facility , RMP submi:ssbn sl : 2012-04-02)
Latitude 33.566111
Longitude -112.376667
Valid Lat/Long Yes
Lat/Long Method Interpolation -Photo
La t/Long Loca t ion Type Plant Ent rance (General)
3/3/201 4 1:20 AM 4 of9
FRS La titude 33.SS
FRS Longitude -112 .36
FRS Lat/Long Description CENTER OF FAC ILITY
FRS Lat/Long Method GPS CODE (PSEUDO RANGE) STANDARD POSITION {SA OFF)
Submissio n -Counts and Tota ls
Number of RMP Accidents
RMP Acc ident Flammable Tota l (lbs)
RMP Accident Toxic Total (lbs)
RMP Acciden t Amount Tota l (lbs)
Number o f RMP Accidents
Number of Processes
Number of Process Chemlcals
Number of Toxic Worst-case Scenarios
Number of To xic Alternate Case Scenarios
Number of Flammable Worst-case Scenarios
Number of Flammable Alternate Case Scenarios
RMP Accident Flammable Tota l (lbs)
RMP Accident Toxic Total (lbs)
RMP Acc ident Amou nt Total (lbs)
To tal RMP Accident Deaths
To tal RMP Accident I njuries
Tota l RMP Accident Evacuated/Sheltering I n Place O
To ta l RMP Accident Pro perty Damage $0
Processes (Facllrty #1 : Bumstead Ral Faclllty, RMP submission #1 : 2012-04-02, process #1 : Propane/Butane Olstrtlutn)
Process Description
Program Level
Propane/But.ane Dlstributn
3
Confidential Bus iness Infor mation
Tox ic Amount Total (lbs)
Flammable Amount Tota! (1.bfil
Process Amount Total (lbs)
Number of Process Chemicals
Numbe r of Toxic Worst-Case Scenarios
Number of Toxic Alternate Scenarios
Number of Flammable Worst-Case Scenarios
Number of Flammable Alte rnate Scenarios
No
Proc ess Chemicals ltJ
Process Chemical JD
CAS number
Chemical Type
Propane
0000 749 86
F~able
Process Chemical Amount (Jb 25_<,00
Co nfident ial Bu siness I nformation No
28,00
828,000
0
Process Chemicals
ll
(FacWity # l : Bums tead Ra ll Facility, RMP submission# I : 2012-04-02, process # 1 : Propane/Butane Distributn, process
chemk::als2)
Process Chemical ID
CAS number
Chemical Type
Butane
00 0 106978
Flammable
Process Chemical Amount ~ 57: 00
Confidential Bus iness Information No
Process Chemicals ~
Process Chemical ID
CAS number
Pub lic OCA Chemical
000000000
Process Ch emical Amount (lbs)
Confidential Bu siness Info rmat ion No
3/3/20 14 1:20 AM
Risk Management Pi nn (RMP) Data fo r Bumstead Rail Facility, extende... http ://data.rtknet.org/rmp/rmp .php"!dotabase=rmp&datype=T&de1ail=3& ... Ri sk Mmrngement Pl an (RMP) Data for Bumstead Rail Fa c ility, extende .. http ://data .rtknet.org/nnplrmp . php '!database=rmp&datype=T &detai 1=3 & ..
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Passive Mitigation -Blast Wa lls No
Confidential Bus iness Informatio n No
Al tern a t e Case Fl amm a bl e (Fec lllty #"l : Bumstead Rall Fac ility, RMP submis sion# l : 2012 -04 -02 , proces s# I : Propane/Butane Olst ributn,
Scena rios pro cess chemk::al #3, alternate rtammable scenario #1 )
Passive Mitigation -Dikes No
Pass ive Mitigation -Fire Wa lls No
Passive Mitigation -Blast Walls No
Passive Mitigation -Enclosures No
Active Mitigation -Sprinklers No
Active Mitigation -Deluge Systems No
Active Mitigation -Water Curtain No
Active Mitigation -Excess Flow Valves No
Conf1dent1al Business 1 nformation No
Pro ce ss Ch e micals
Process Chemica l ID Pub li c OCA Chem ica l
CAS numbt!!r 000000000
Process Chemica l Amount (lbs)
Confidential Bus iness Informat ion No
Process NAICS
NAICS Code 4 247 1 : Petroleum Bu lk Stations and Te r minals
Preve ntion Program
3
(Fa cility #1 : Bumstead Ra ll Faclity, RMP submiss io n 1'1 : 201 2-04 -02, process # 1 : Propane /Butane Dist ributn, process NA ICS
code 1'1 : 42471 , prev . program 3 #1 )
SafetY. lnfo Review Date
PHA Upda te Date
PHA Techn ique -What If
PHA Techn ique -Checklist
PHA Techn ique -What If/Checklist
PHA Techn ique -HAZOP
PHA Techn ique -FMEA
PHA Techn ique -FTA
PHA Change Completion Date
Hazard Identified -Toxic Re lease
Hazard ldentrf1ed -Fire
Hazard ldent1f1ed -Explosion
Hazard Identified • Runaway Reaction
Hazard Identlfied -Polymerization
Hazard Identif ied -Overpressure
Hazard l dent1f1ed -Corrosion
Hazard Identified -Overfi
Ha zard Identified -Contamination
Hazard Identified -Egu1pment Failure
Hazard Identified -CoQ!illg ss
Hazard Identified -Earthquake
Hazard Identified -Flood
Hazard Identified -Tornado
Hazard Identified -Hurricane
Hazard Identified -Other
Process Controls -Vent s
08/l1a010
03/25/2009
No
No
No
Yes
No
No
12/31/2010
No
Yes
Yes
No
No
Yes
Yes
Yes
No
Yes
Yes
No
No
No
No
Thermal burns
No
Process Controls -Relief Valves Yes
Process Controls -Check Valves
Process Controls -Scru b bers
Process Controls -Flares
Process Controls -Manual Shutoffs
Process Controls -Auto Shutoffs
Process Controls -Interlocks
Yes
No
No
Yes
Yes
Yes
3/3/2014 1:20 AM6of9
Process Controls Alarm!>
Process Controls -Keyed Bypa ss
Process Controls -Emergency Air
Yes
No
No
Process Controls -Emergency Power No
Process Controls Backug: P mp Yes
Process Controls Grouf}Qillg Yes
Process Controls -Inhibitor Add it ion No
Process Controls -Ruptur e Disks No
Process Controls -Excess Flow Devices No
Process Controls -Quench System No
Process Controls -Purge System No
Process Controls -None No
Mitigation Systems -Sprinklers No
Mitigation Systems -Dikes No
Mitigation Systems -Fire Walls
Mitigation Sys tems -Blast Walls
No
No
Mitigation Systems -De luge Systems No
Mitigation Systems -Water Curtains
Mitigation Systems -Enclosure
Mitigation Systems -Neutralization
Mitigation Sys tems -None
M1t1gat1on Systems -Dlher
Monitoring Systems -Process Area
No
No
No
No
Fire hoses, monitors
No
Monitoring Systems -Perimeter No
Monitoring Systems -None Yes
Changes Since PHA -Reduced Inventory No
Changes Since PHA -Increased I nventory No
Changes Since PHA -Process Parameters No
Changes Since PHA -Process Controls No
Changes Since PHA -Process Detection No
Changes Since PHA • Perimeter Monitoring No
Changes Since PHA -Mitigation Systems No
Changes Since PH A -None Recommended No
Changes Since PHA -None Yes
Procedure Review Date
Train ing Rev iew Date
Type of Training -Classroom
Type of Training • On the Jo b
Com petency Testing -Written Tests
Competency Testing -Oral Tests
06/0 1/2011
01/06/2010
Yes
No
Yes
No
Com pete ncy Testing -Demonstration Yes
Competency Tes ting -Observatlon Yes
Maintenance Review Da te 08L24L2010
Maintenance I nspection Date ~/09L2010
Equipment Te sted LEL Detectors
~ement of CIND_ge Most Recent Date \.Q§/31L2009
Management of C~e Review D~ l.Qfil24/2010
Pre -startup Review Date 11/12/2004
Compliance Audit Date 08/24/2010
Compliance Audit Change Completion Da te 0 1/31/2011
Participation Plan Re v iew Date 08/24/2010
Hot Work Review Date
Contractor Safety Review Date
Contractor Safety Eva l. Da te
Confidential Business Information
08/24/2010
08/24/2010
08/31/2010
No
Prevention Program 3
Chemicals rlJ
{Facility #1 : Bumstead Rall Facility, RMP submission #1 : 2012 -04-02 , pro cess #1 : Propane/Butane Dlstrlbutn, process
NAICS code #1: 42471, pre v. program 3 #1 , prev . program 3 chemica l: all)
Process Chemlcal Record IO
1000038468
1000038469
3131201 4 1:20 AM
Ri s k Management P lan (RMP) Data for Bumstead Rail Facil ity, extende .. hnp ://data.rtkne1.org/rmp/rmp .php?datnbase=rmp&da1ype=T&detail=3& ... Ri s k Manageme nt Plan (RMP) Data for Bumstead Rai l Faci lity, extende ..
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Preve ntion Program 3 Tex t
Prevention Program Description
The site stores and distributes propane and butane and all prevention program elements apply to both che micals-storage tanks, transport
truck loading facilities, and all associated pipelines and operating equipment.
Processes
Process Description
Program Level
Confldentlat Business Informat ion
Toxic Amount Total (lbs)
Flammable Amount Total J ib
Process Amount Total (lbs)
Number of Process Chemicals
Rail Rack
No
l ,85 000
14,850,000
0
Number of Toxic Worst-Case Scenarios
Number of Toxic Alternate Scenarios
Number of Flammable Worst-Case Scenarios
Number of Flammable Alternate Scenarios
Process Chemicals
Process Chemical ID
(Fadity #1: Bumstead Rall Fadity, RMP submission #1 : 2012-04-02, process #2 : Rall Rack, process chemk:al #1)
Butane
CAS number 000106978
Chemical Type Flammable
Process Chemical Amount lbs , 920,000
Confidential Bus iness Information No
Process Chemicals
Process Chemical ID
CAS number
Chemlcal Type
Process Chemteal Amount Ulii)
Propane
000074986
Flammab le
6,930.!)00
Confidential Bus iness Information No
Process Chemicals ii
Process Chemical ID Pub lic OCA Chemical
CAS number 000000000
Process Chemical Amount (lbs)
Confiden t ial Bus iness Information No
Process Chemica l s 1
Process Chemical ID
CAS number
(Fad1ty P-1: Bumstead Rail Fad1ty, RMP su bmis sion #1 : 2012-04-02, process #2: Rail Rack, process ch@mical #4)
Pub li c OCA Chemical
000000000
Process Chemical Amount (lbs)
Confldentlal Bus iness Information No
Process NAICS
NAICS Code 42471 : Petroleum Bulk Stations and Terminals
Pre vention Program 3
Safety Info Review Date
PHA Update Da t e
PHA Technique -What If
PHA Techn ique -Checklist
PHA Techn ique -What If/Checklist
PHA Technique • HAZOP
PHA Technique • FMEA
PHA Techn ique -FrA
PHA Change Completion Date
Hazard identified -Tox ic Release
Hazard Identified -Fire
Hazard Identified -Explos ion
08/24/2010
03/25/2009
No
No
No
Yes
No
No
12/31/2010
No
Yes
Yes
3/3/2014 1:20 AMS of9
Hazard Identified -Runaway Reaction
Ha zard Identified -Po lymerization
Hazard Identified -Overpressure
Hazard Identified -Co rrosio n
Ha zard Identified -Overfilling
Hazard Identified -Contamination
Hazard Identified -Equ ipment Failure
Hazard Identified -Cooling Lo ss
Hazard Identified -Earthquake
Ha zard Identified -Flood
Ha za rd Identified -Tornado
Hazard Identified -Hurricane
Process Controls -Vents
Process Controls -Re lief Valves
Process Controls -Check Valves
Process Controls -Scrubbers
Process Controls -Flares
Process Controls -Manual Shutoffs
Process Controls -Auto Shutoffs
Process Controls -I nterlocks
Process Controls -Alarms
Process Controls -Keyed Bypass
Process Controls -Emergency Alr
Process Controls -Emergency Power
No
No
Yes
Yes
Ye s
Yes
Yes
Yes
No
No
No
No
No
Yes
Yes
No
No
Yes
Yes
Yes
Yes
No
No
No
Process Controls -Backup Pump No
Process Controls -Grounding
Process Controls -I nhibitor Addition
Process Controls -Rupture Disks
Process Controls -Excess Flo w Dev ices
Process Controls -Quench System
Process Controls -Purge System
Process Controls -None
Mitigation Systems -Sprinklers
Mitigation Systems -Dikes
Mitigation Systems -Fire Walls
Mitigation Systems -Blast Walls
Mitigation Systems -Del uge Systems
Mitigation Systems -Water Curtains
Mitigation Systems -Enclosure
Mitigation Systems -Neutralization
Mitigation Systems -None
Mitigation Systems -other
Monitoring Systems -Process Area
Monitoring Systems -Perimeter
Yes
No
No
Yes
No
No
No
No
No
No
No
No
No
No
No
No
Fire hoses , monitors
No
No
Monitoring Systems -None Yes
Changes Since PHA -Reduced Inventory No
Changes Since PHA -Increased Inventory No
Ch anges Since PHA -Process Parameters No
Changes Since PHA -Process Controls No
Changes Since PHA -Process De tection No
Changes Since PHA -Perimeter Monitoring No
Changes Since PHA -Mitigation Systems No
Changes Since PHA -None Recommended No
Changes Since PHA -None
Procedure Review Date
Training Rev iew Da te
Type of Training -Classroom
Type of Training -On the Job
Compet ency Testing -Written Tests
Competency Testing -Ora l Tests
Competency Testing -Demonstration
Competency Testing -Observatio n
Yes
06/01/2011
01/06/2010
Yes
No
Yes
No
Yes
Yes
http ://data .rtknet .org/rmp/rmp .php'!da1nbase=rmp&datype=T &detai1=3 & ..
3/3/20 14 1:20 AM
Risk Management Plan (RMP) Dnta for Bumstead Rail Fac ility, extende .. ht Ip ://data. rtknet.org/rmp/rmp .php?databnse=rm p&dal y pe= T &deu1i I= 3 & ..
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Maintenance Review Date 08/24/2010
Maintenance Inspection Date 08/09/2010
Equipment Tested LEL Detectors
Management of Change Most Recent Date 08/31/2009
Management of Change Rev iew Date
Pre-startup Review Date
Compliance Audit Date
08/24/2010
11/12/2004
08/24/2010
Compliance Audit Change Completion Date 01/31/2011
Participation Plan Review Date 08/24/2010
Hot Work Review Date
Contractor Safety Review Date
Contractor Safety Eval. Date
Confidential Business Information
08/24/2010
08/24/2010
08/31/2010
No
Prevention Progra m 3
Chemicals
(Facility# 1 : Bumstead RaW FacOfty, RM P submissio n 111 : 2012-04-02, process 112 : Ran Rack, process NAICS code # 1 :
42471, pre'I . pro gram 3 #l , prev . pro gram 3 chemical: all)
Process Chemical Record ID
1000038471
1000038470
Prevention Program 3 Text
Prevent ion Program Description
Ra il Rack for Bumstead
Emergency Response Plan Info
Faclllty In Community Plan Yes
Facility Own Response Plan Yes
Specific Fadl!ty Response Plan Yes
I nform. Procedures in Response Plan Yes
Emergency Care in Response Pla n Yes
Plan Review Da te t.MQJU2009
Response Training Date 12/08/2009
Local Respons~enc'/, Rural Metro F1re__QgQartment
Local Response Agency Phone 6239393111
Subject To -OSHA EAP Yes
Subject To -OSHA HAZWOPER No
Subject To -CWA No
Subject To -RCRA No
Subject To -OPA No
Subject To -State EPCRA Yes
*ENO OF REPORT'" Search Criteria Used
This search was done on March 3, 2014. It was compiled from government da ta last
released on May 30, 2013. The data were obtained from the U.S. EPA's Ris k Manage m e nt
System database (RMP).
RMP Fa cilit y IO 100000170 254
Lev el of Detall Extended GO
Ty pe of Report Output Text (HTM L) GO
3/3/20 14 I :20 AM
CrTYOF RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
CITY CLERK
MARCH 18, 2014
ADDITIONS/REVISIONS AND AMENDMENTS TO
AGENDA**
Attached are revisions/additions and/or amendments to the agenda material presented
for tonight's meeting:
Item No.
City Manager
Report
Description of Material
Letter from Ron Smith, West Basin Municipal Water District
Respectfully submitted,
~ftL~
Carla Morreale
** PLEASE NOTE: Materials attached after the color page(s) were submitted
through Monday, March 17, 2014**.
W:\AGENDA\2014 Additions Revisions to agendas\20140318 additions revisions to agenda.doc
cc. ~ fl.. .. 'I.,, / c,ou n C,: I L. • fe Corr-e "Polfd
-17140 S. Avalon Blvd., Suite 210, Carson CA 90746 310-217-2411 www.westbasin.org
March 13, 2014
Honorable Director of Public Works Les M. Jones, Ill
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Dear Director of Public Works Jones, Ill:
RECEiVED
City of Ranc'1{) Palos Verdes
On January 17, the Governor of the State of California declared a Drought State of Emergency.
In response, the West Basin Municipal Water District 0fVest Basin) Board of Directors issued a
Drought Alert in February urging all local governments, retail water agencies, businesses, and
residents in its service area to implement immediate conservation measures that target a 20%
water use reduction goal as called for by the Governor's Emergency Declaration.
You may have seen media reports indicating that other parts of the State have implemented
mandatory water conservation measures, fallowed land, and/or rationed water use. At this time,
in Southern California, we are drawing upon storage reserves to supplement our supply from
the Colorado River and are not currently rationing water use. However, the duration of this
drought is unknown and how quickly we use our reserves will determine whether rationing will
be necessary in the months and years to come. That is why all Southern California water
agencies are strongly encouraging everyone to reduce water use by 20%.
Southern California and West Basin's service area are not imposing water restrictions at this
time because of proactive planning and investments in water projects in anticipation of supply
challenges and re-occurring droughts. Metropolitan Water District of Southern California, who
imports our water from Northern California and the Colorado River, has for the past two
decades invested $11 billion in water storage, infrastructure and local water projects. Likewise,
West Basin, through its Water Reliability 2020 program, has invested over $600 million in
expanding its water recycling and conservation programs and investigating the feasibility of local
ocean-water desalination. The West Basin Board of Directors wants to make you aware that
prior strategic investment in local supplies is now paying dividends during this drought.
As for meeting our goal of a 20% reduction in water use, it is quite simple. Attached is a list of
tips and strategies for both inside and outside the home that provide multiple ways of meeting
and exceeding the goal. If you find this list helpful, please feel free to share it. For more water
saving tips and programs go to www.westbasin.ora or www.bewaterwise.com.
Thank you for allowing me to update you on the current water supply conditions. If you have
any questions, feel free to contact me at (310) 702-3218 or West Basin staff at (310) 660-6258.
We would be glad to provide you more information on our current water efficiency programs.
Sincerely,
~
Ronald C. (Ron) Smith
Board Treasurer
Division I
~&-14
How to Reduce Water Use by 20%
(30 gallons per day)
INDOOR TIPS
What you can do ...
Wash only full loads of laundry and dishes
Fix household leaks promptly
Take 5 minutes in the shower
Turn off the water while you brush your teeth
Buy water-saving devices like high-efficiency toilets and
clothes washers. May be eligible for rebates
OUTDOOR TIPS
What you can do ...
Water your lawn 1 to 2 days a week Instead of 5 days a
week.
Check your sprinkler system for leaks, overspray and
broken sprinkler heads and repair promptly.
Use a broom instead of a hose to clean driveways and
sidewalks.
Install a smart sprinkler controller that adjusts based on
weather, soil type, amount of shade and plant type.
Water your plants in the early morning or evening to
reduce evaporation and ineffective watering due to
wind.
Mulch! Save hundreds of gallons a year by using organic
mulch around plants to reduce evaporation.
To Save:
Up to 50 gallons per week
Up to 20 gallons per day
Up to 8 gallons each time
Up to 2.5 gallons per
minute
Many gallons per day
To Save:
Up to 840 gallons per
week
Up to 500 gallons per
month
Up to 150 gallons each
time
Up to 40 gallons per day
Up to 25 gallons each
time
Hundreds of gallons per
year
Available Programs, Rebates and Incentives
WEST BASIN MUNICIPAL WATER DISTRICT: www.westbasin.org
METROPOLITAN WATER DISTRICT: www.mwdh2o.com
Visit www.BeWaterWise.com for programs and resources.
Visit www.SoCalWaterSmart.com for available rebates.
17140 5. Avalon Blvd., Carson CA 90746 • www.westbasin.org • 310.217.2411
CfTYOF
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
CITY CLERK
MARCH 17, 2014
ADDITIONS/REVISIONS AND AMENDMENTS TO
AGENDA
Attached are revisions/additions and/or amendments to the agenda material received
through Monday afternoon for the Tuesday, March 18, 2014 City Council meeting:
Item No. Description of Materials
SS1 Revised Tentative Agendas
2 Email from John Stille
Respectfully submitted,
~<1~~~~..L/4L......:.~~===---_/
Carla Morreale
W:\AGENDA\2014 Additions Revisions to agendas\20140318 additions revisions to agenda through Monday afternoon.doc
TENTATIVE AGENDAS
Note: Time Estimates include 45 mins. for the first section of the agenda (Mayor's
Announcements, etc. through the Consent Calendar) and 15 mins. for the last section (Future
Agenda Items through Adjournment).
March 20. 2014 -Adj. Reg. Mtg. -Closed Session (6:00 P.M.) (Time Est. - 3 hrs)
Labor Negotiations
April 1. 2014 -(Time Est. - 3 hrs 50 mins)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Border Issues Status Report
Approve Prog. Supp. Agmt No. 015-N for the PVDE-Bronco to Headland Safety Imp.
Comprehensive Audited Financial Reports
Award Custodial Services Contract Extension to Great Cleaning Service
Public Hearings
Marymount Calif. Univ -Review of the Expanded Parking Lot Project (90 mins)
Regular Business
Consideration of Appeal-App. of Conditional Use Permit-New Roof-mounted Antenna
Structure on the Roof of the 7-11 Building (15 mins)
Proposal to Enroll Malaga Canyon Open Space into the Preserve (20 mins)
Hatano Farm Lease (15 mins)
New Council Policy (30 mins)
April 2. 2014 -(Time Est. - 3 hrs) -PVIC -6:30 P.M. -Adjourned Reg. Mtg.
Regular Business
Interviews of City Manager Recruitment Firms
April 15. 2014-(Time Est. - 2 hrs 45 mins)
6:00 pm -Finance Advisory Committee -Interviews for Vacancy
Study Session:
Mayor's Announcements: Upcoming EDCO Shredding Event
City Manager Report:
Ss/
New Business:
Consent
Founders Park Agreement
Award Prof Serv Agmt for the FY12-13 Resid Streets Rehab Project, Areas 1 and 5B
Award Prof Serv Agmt for the FY13-14 Residential Streets Rehab Project, Area 9
Award of Construction Contract Salvation Army Trail Improvement Project
Award Prof Serv Agmt for the City Manager Recruitment Firm
Award of Contract -Bell Event Services
Public Hearings
Appeal of PC Denial of a New Residence on Knoll View Drive (10 mins)
Zone 2 Final EIR & Code Amendment (Continued to May 6th) (5 mins)
Regular Business
Infrastructure Report Card Background Data and Recommendations (30 mins)
Coastal Specific Plan -Viewing Station Policy (1 hr)
April 29. 2014-Calif. Joint Powers Ins. Authority Wkshp-6:00 PM-Hesse Park <Time Est. - 4 hrs)
New Business:
Regular Business
CJPIA Workshop
May 6, 2014 -(Time Est. - 5 hrs 20 mins)
Closed Session:
Mayor's Announcements: Household Hazardous Waste Roundup Event; Building & Safety Month
City Manager Report:
New Business:
Consent
Initiate Proceedings/Prep of Engineer's Re pt-Citywide Landscaping & Lighting Ma int. District
Public Hearings
Zone 2 Final EIR & Code Amendment (3 hrs)
Regular Business
Establishment of an Anonymous Fraud, Waste & Abuse Hotline (20 mins)
Budget Menu (1 hr)
May 20, 2014-(Time Est. -1 hr 30 mins)
Closed Session:
Study Session:
Mayor's Announcements: Public Works Week
City Manager Report:
New Business:
Consent
First Arndt. to Agmt. -Community Development Block Grant Administration Services
Public Hearings
General Plan Amendment Initiation Request -Crest Road (30 mins)
Regular Business
June 3. 2014-(Time Est. - 3 hrs 10 mins)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award a 1 year Contract Extension to Fire Grazers for Fuel Mod. with Goats
Award a 1 year Contract Extension to L.A. Conservation Corps
Award a 1 year Contract Extension to Nationwide Envir. Serv-Street Sweeping Services
Award a 1 year Contract Extension to West Coast Arborist-Tree Trimming Maint. Services
Public Hearings
EDCO Rate Adjustment Request for FY 14-15 (15 mins)
UWS Rate Adjustment Request for FY 14-15 (5 mins)
Regular Business
Placement of Surveillance Cameras at City Entrances (20 mins)
Draft Budget/Five-Year Model/CIP (1 hr)
Foliage Analysis at Time of Property Sale (30 mins)
June 17. 2014-(Time Est. - 2 hrs 20 mins)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award Parks and Trails Landscape Contract
Award Median Maintenance Contract
Public Hearings
Proposed Levy & Coll. of Assessments -Citywide Lands. & Lighting Maint. Dist. (10 mins)
Abalone Cove Sewer Maintenance Fee ( 10 mins)
Adopt FY 14-15 Budget (15 mins)
Regular Business
Sheriff's Contract (15 mins)
Matrix Report Status Update (30 mins)
July 1, 2014 -(Time Est. - 4 hrs)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Marymount California University -Athletic Field Reconfiguration (3 hrs)
Regular Business
July 15, 2014-(Time Est.-)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
July 29, 2014 -(Time Est. -)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Future Agenda Items (Identified at Council Mtgs & pending receipt of memo from Councilmember)
July 3, 2012-Consideration of Implementation of a Wireless Master Plan (Campbell)
August 21, 2012 -City Maintenance Yard -View, Location and Safety Issues (Campbell)
March 19, 2013 -Explore outreach program to residents to incorporate 100% participation in
Neighborhood Watch Program (Misetich)
April 2, 2013 -Transparency regarding Labor Negotiations (Campbell)
Revisit Policy regarding Naming of Public Facilities and establish a protocol for acknowledging the
passing of former City officials, civic leaders, and military personnel (Campbell)
Revisiting the Skateboarding Ordinance (Brooks)
April 30, 2013 -Council Allocations & Expense Reimbursement (Brooks)
June 4, 2013 -Clean-up language regarding the City Council Rules of Procedure (Campbell)
July 16, 2013 -Policy regarding use of the City Attorney's time (Brooks)
October 15, 2013 -Policy re: responses to significant correspondence received by Council (Brooks)
Road kill pick-up procedures (Brooks)
December 17, 2013 -Senior Mgmt hires -Council to have an advise and consent role (Duhovic)
February 4, 2014 -Transparency regarding Labor Negotiations (Campbell) [From April 2, 2013]
February 18, 2014 -Review of Policy No. 43 regarding Banking Services Procurement (Knight)
March 4, 2014-Skate Park Proposal (Duhovic)
Future Agenda Items Agendized or Otherwise Being Addressed
November 6, 2013 -Feasibility to Incorporate the Private Storm Drain on Rockinghorse Road into
the City's Storm Drain System (Misetich) [Staff to address.]
November 19, 2013 (Study Session) -City Street Tree Maintenance Practices (Brooks) (To be
placed on a future agenda.)
March 4, 2014 -Crossing Guard at Miraleste Intermediate School (Duhovic) [Staff to address with
Capt. Bolin.]
From:
Sent:
To:
Subject:
Kathryn Downs
Monday, March 17, 2014 8:11 AM
Teresa Takaoka
FW: FAC Comments
Please include this as late correspondence for March 18th agenda item# 2.
Thanks,
Kat
-----Original Message-----
From: John Stillo [mailto:johnstillol@cox.net]
Sent: Wednesday, March 12, 2014 7:18 AM
To: Kathryn Downs
Subject: FAC Comments
Hi Kathryn:
I apologize for the delay, as I do not always have cell service available. But here are my thoughts.
In general, I agree with the recommendation NOT to issue debt at this time. While the market is favorable, here are my
reasons:
1. The City will only get one opportunity to go to the market,
2. While the City may not need voter approval to issue debt for the San Ramon project, subsequent funding for the IMP
may be voted down,
3. Given the City's pending IMP which may increase the funding need, the City should consider developing a
comprehensive and prioritized funding plan. Such plan together with the five-year plan and forecast reserves would
serve as the basis for determining the size and scope of any debt financing,
4. The City should also consider development of a plan for debt repayment including any renewal of existing tax sources
and additional tax sources,
5. A comprehensive marketing approach to the voter base should be considered and developed regarding any debt
issuance, voter approved or otherwise. Our citizens must be brought along to understand the city's position regarding
infrastructure requirements, and
6. Citizen understanding and support is paramount given emerging bankruptcies and other issues involving
municipalities across the country.
Recommendations:
1. Defer any debt issuance at this time.
2. Expedite a comprehensive and prioritized IMP.
1 ~.
3. Incorporate the IMP, 5 year and reserve plan into a comprehensive funding plan.
4. Outline a plan for existing and new tax sources for debt repayment/servicing.
5. Any required debt issuance in #3 above, should be accompanied with a comprehensive marketing plan to win voter
approval.
As you know, I have been critical of the Calpers forecast pension costs, as I believe their annual contribution projections,
given their present assumptions, are undervalued. While I do not have the data with me, I do believe that, at some
point, higher City pension costs may be realized. The City should consider a scenario of higher pension costs in one of its
5-year plans to stress the impact on forecast reserve levels.
I hope these comments are helpful.
Best regards, John.
Sent from my iPhone
2