20100907 Late CorrespondenceTeri Takaoka
From: Sean McKee [seanm@palosverdes.com]
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Sent: Wednesday, September 08, 2010 11:59 AM
To: 'Dennis Mclean'; support@rpv.com Vqp
Subject: RE: My planned comments on 9/7
NY
Dennis, e�
V,
This message was delayed because it was quarantined. We have whitelisted the sender. � ® N
Sean
From: Dennis Mclean [ma ilto: den nism@rpv.com]
Sent: Wednesday, September 08, 2010 10:24 AM
To: support@rpv.com
Subject: Fwd: My planned comments on 9/7
Whats going on?
Sent from my iPhone
Regards,
Dennis McLean
Begin forwarded message:
From: "Teri Takaoka" <teritrpv,com>
Date: September 8, 2010 9:54:38 AM PDT
To: "'Carla Morreale"' <carlam aLrpv.com>
Cc: <support@rpv..com>
Subject: FW: My planned comments on 9/7
Hi
I received this email at 7:05 PM — did you get it at 12:26PM — I wondering if we have a timestamp issue on our
email (I believe Dennis is experiencing the same).
Teri
From: Mark R Wells [mailto:mtwells@pacbell.net]
Sent: Tuesday, September 07, 2010 12:26 PM
To: RPV City Council; jeff@jefflewislaw.com; cityclerk@rpv.com
Subject: My planned comments on 9/7
Greetings,
I am sending you my script for my comments not on the agenda so you can see them even though I
may have to speak really fast to get them in withing the 3 -minute limit.
Good evening.
I know you may not be able to make comments regarding the lawsuit filed by Dr. Brophy that names
all of you as Respondents and Real Parties in interest, even though I have yet to meet Mayor
"Wolfowicz" and not all of your names appear on the ballot arguments against or the rebuttal of
9/8/2010
arguments in favor of Measurf``
But none of you are named in Mr. Lewis's lawsuit as defendants, Respondents, or Real Parties in
Interest and that lawsuit seems to seek a judge's determination whether statements contained in the
legal wording of the measure and or its arguments in favor or rebuttal of arguments against Measure
P are true and not deceptive or misleading, and whether they are redundant, for the most part,
compared to what you all approved within The Marymount College Facilities Expansion Project.
I hope you agree that no matter what lawyers on all sides suggest, having a judge make a
determination about matters contained in both lawsuits serves the voters of Rancho Palos Verdes
better than what differing attorneys debate about.
What we may also find out by early tomorrow afternoon is what Marymount's representatives might
do should the judge's rulings not go the way Dr. Brophy and others want them to go.
I am also wondering if and how many Yes on P signs might be found on public property on September
15 or 25, for that matter.
I continue to religiously support The Marymount College Facilities Expansion Project but not The
Marymount Plan and I am still waiting for representatives from Marymount College to state how
religiously they support The Project for their College, which this Council voted into law and whether
they would use The Project's elements to provide a 21St Century College experience to future
students.
Thank you.
( I await your televised and otherwise recorded comments and I hope I am not skewered too badly by
any one of you)
In Michael's lawsuit, Page 2, Line 19 it states the following;
"On August 16, 2010, Real Parties In Interest STERN WOLFOWICZ and"
Naturally it is a typo, but a chuckle could not be avoided on my part.
There is a new rumor that Marymount might launch a high-level science program where they intend on
sending a person to the Sun. According to the rumor Marymount's administration believes it is very
save because they will send the person to the Sun at night.
Be well and I hope things all go the correct way in court, tomorrow.
Mark Wells
9/8/2010
LI
mlk, RANCHO PALOS VERDES
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: CITY CLERK
DATE: September 7, 2010
SUBJECT: ADDITIONS/REVISIONS AND AMENDMENTS TO
AGENDA
Attached are revisions/additions and/or amendments to the agenda material presented
for tonight's meeting:
Item No. Description of Material
13 Answers to questions posed by Mayor Wolowicz
14 Answers to questions posed by Councilman Misetich
15 Answers to questions posed by Mayor Wolowicz
17 Email exchange between Mayor Pro Tem Long and Ken Dyda
Respectfully submitted,
PAN
PRE BVFAWV--!/AV—�l 111
�Wil' 01 ME
Carla Morreale
W:WGENDA\2010 Additions Revisions to agendas\20100907 additions revisions to agenda.doc
RANCHO PALOS VERDES
MEMORANDUM
TO:
Ray Holland and Nicole Jules
FROM:
Steve Wolowicz
CC:
Carolyn Lehr
DATE:
September 7, 2010
SUBJECT:
cc meeting 9/7/10 item #13 Willdan Services
QUESTIONS AND COMMENTS:
Ray and Nicole,
Is there an estimated number of contracted hours of service and what happens if
the amount of time is exceeded or not met?
Thanks,
Steve
IN
C:\Documents and Settings\nicolej\Local Settings\Temporary Internet Files\OLK5F\cc meeting 2010 09-07 #13 willdan services.doc 09/07/10 3:07 P
RANCHO PALOS VERDES
MEMORANDUM
TO:
Ray Holland and Nicole Jules
FROM:
Steve Wolowicz
CC:
Carolyn Lehr
DATE:
September 7, 2010
SUBJECT:
cc meeting 9/7/10 item #13 Willdan Services
QUESTIONS AND COMMENTS:
Ray and Nicole,
Is there an estimated number of contracted hours of service and what happens if
the amount of time is exceeded or not met?
Thanks,
Steve
Mayor Wolowicz,
Included with Willdan's contract, as Exhibit B, is a pre -authorized retainer amount
for specific tasks to be carried out throughout the year. A written Notice to
proceed will be issued for each task that is authorized.
The estimated number of contracted hours is included in the retainer amounts
specified for each task.
If a task is expected to take longer or cost more than the authorized amount, a
change order would be approved and issued. This increase in cost would
ultimately affect the cost related to other tasks. Other tasks would be
appropriately reduced so as not to exceed the total authorized amount.
If a task is not completed or authorized that amount remains unspent.
An excerpt (Exhibit B) from Willdan's contract is included below:
Exhibit "B"
CONSULTANT'S FEES AND PAYMENTS
Fee payment is as follows: No payment shall be made for any item of work that is done
for which the Consultant has not received a written Notice to Proceed from the City for
that item. All services will be invoiced at the close of each month on a percentage of
C:\Documents and Settings\nicolej\Local Settings\Temporary Internet Files\OLt( F meeting 2010 09-07 #13 willdan services_nicole's response.doc 09/07/10 3:08 P
2. oV\cc 3
completion basis. Payment is to be made within sixty (60) days from receipt of invoice.
Maximum cost to the City for work requested in writing for Exhibit "A" items shall not
exceed the following retainers:
Description of Services Retainer
1. Traffic Engineering information, investigations or small project
designs requested by staff to address various citywide traffic issues or $25,000
concerns of the residents, staff, emergency services and other public
agencies, including updating speed zone surveys
2. Provide necessary traffic data to the State and other public agencies $5,000
(HPMS, Highway Monitoring, CMP, etc.)
3. Traffic Engineering investigations
$10,000
$5,000
4. Palos Verdes Drive East - Preliminary Study $5,000
5. Annual Traffic Calming Program (Engineering)
6. Crenshaw Crest Traffic Study
7. Hesse Park Traffic Study
8. General Plan Update
$6,700
TOTAL $56,700
C:\Documents and Settings\nicolej\Local Settings\Temporary Internet FIIes\ULKSF\cc meeting 2010 09-07 #13 willdan services_nicole's response.doc 09/07/10 3:08 P
09 lbF
From: Dennis McLean [dennism@rpv.com]
Sent: Tuesday, September 07, 2010 9:22 AM
To: 'Anthony Misetich'
Cc: 'Carolyn Lehr'; 'Carla Morreale'; 'Teri Takaoka'; nathanz@rpv.com; 'Kathryn Downs'
Subject: RE: PV on the net
Attachments: 20100907_Reply to Misetich Q re PVNET warrant register.pdf
Hi Anthony
Thanks for the email with your questions. The attached reply will be distributed a Late Correspondence. Give me a call if you
have any further questions or would like to discuss this further.
Thanks,
Dennis McLean
Director of Finance and Information Technology
City of Rancho Palos Verdes
Finance and Information Technology
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
www,_palosverdes.com/rpv
den_nismO-rpv.com - (310) 544-5212 p — (310) 544-5291 f
Do you really need to print this e-mail?
f his e-mail message contains information belonging to the City of Rancho Palos Verdes, which may be privileged, confidential and/or protected from disclosure. The
information is intended only for use of the individual or entity named. Unauthorized dissemination, distribution, or copying is strictly prohibited. If you received this
email in error, or are not an intended recipient, please notify the sender immediately. Thank you for your assistance and cooperation.
From: Anthony Misetich[mailto:anthony.misetich@rpv.com]
Sent: Monday, September 06, 2010 7:23 PM
To: Dennis McLean; Carolyn Lehr
Subject: PV on the net
Hello Dennis,
I am looking at the check register for the upcoming council meeting and saw a rather large vendor total for PV on
the Net. Can you please give me some background on the large network support charges? Also what is the budget
for PV on the net as I believe the city has paid a lot of money to them in this calendar year. Are a lot of these
charges for network upgrades?
Regards,
Anthony Misetich
Councilman
City of Rancho Palos Verdes
9/7/2010
Late Correspondence
September 7, 2010
Agenda #14 — Warrant Register
From: Anthony Misetich [mailto:anthony.misetich@rpv.com]
Sent: Monday, September 06, 2010 7:23 PM
To: Dennis McLean; Carolyn Lehr
Subject: PV on the net
Hello Dennis,
I am looking at the check register for the upcoming council meeting and saw a rather
large vendor total for PV on the Net. Can you please give me some background on the
large network support charges? Also what is the budget for PV on the net as I believe
the city has paid a lot of money to them in this calendar year. Are a lot of these charges
for network upgrades?
Regards,
Anthony Misetich
Councilman
City of Rancho Palos Verdes
McLean reply:
The expenditure is for three months services provided by Palos Verdes on the
Net (PVNet), including general day to day website support, network and user
support, geographic information system (GIS) mapping support and several on-
going projects. The projects include the recent texting enhancement of the alert
system, the development of the emergency incident reporting system
recommended by the Emergency Preparedness Committee and the beginning of
the implementation of a project management system in Public Works.
As you may recall, PVNet serves as the day to day IT contractor. The City has
no staff dedicated to provide IT support for users and public information the City
provides. The FY09-10 budget for the IT program was built on an estimate of
$250,000 for website, network and user support and GIS support. It is likely that
some payments made during early FY09-10 were for carryover expenditures
from FY08-09. The hourly rates are $40 for IT technicians and $55 for services
provided by Ted Vegvari.
As always, feel free to contact me if you have any further questions.
From: Kathryn Downs [kathrynd@rpv.com]
Sent: Tuesday, September 07, 2010 12:51 PM
To: 'Steve Wolowicz'
Cc: 'Carolyn Lehr'; 'Dennis McLean'; 'Sara Singer; 'Carla Morreale'; 'Teri Takaoka'
Subject: RE: cc meeting 9-7-10 #15 annual fee update
Attachments: 20100907 SW Questions.doc
Hi Steve; I've attached our responses to your Cost Based Fee questions, which will be included with late correspondence. Let
us know if you need more information.
Thanks for sending them early in the day!
Kat
From: Steve Wolowicz [mailto:stevew@rpv.com]
Sent: Tuesday, September 07, 2010 11:57 AM
To: 'Kathryn Downs'; 'Sara Singer'
Cc: 'Carolyn Lehr'; 'Dennis McLean'
Subject: cc meeting 9-7-10 #15 annual fee update
Kat and Sara,
Attached are a few questions on this item.
Thanks,
Steve
Steve Wolowicz
Mayor
Rancho Palos Verdes
Phone 310-378-9911
email -- stevew@r'pv.com
9/7/2010 off'
RANCHO PALOS VERDES
MEMORANDUM
TO:
Kathryn Downs and Sara Singer
FROM:
Steve Wolowicz
CC:
Carolyn Lehr and Dennis McLean
DATE:
September 7, 2010
SUBJECT:
CC meeting 9/7/10 item #15 annual fee update
QUESTIONS AND COMMENTS:
Kathryn and Sara,
There are a few questions on this topic.
Note that I do agree with the observation that the overall increase in terms of
percentage and absolute amount of revenue change is minor.
Thanks,
Steve
1. Once the detail computations have been made what process is used to
review for reasonableness or comparison to surrounding cities?
Staff Reply:
Staff compared certain RPV fees with those of surrounding cities in 2009, in
conjunction with the Cost Based Fee Study. Once cost -based fees are set at
100% of the City's cost, a comparison with other cities can be misleading; as
other cities' local law, processes and resulting costs may differ from our own.
Staff expects that when another full study is done in a few years, another
comparison will be made with other cities' fees. Perhaps a more relevant
comparison would be to determine whether other cities are setting their fees at
100% of cost (regardless of their local law, procedures and resulting costs), or if
they are setting fees at some subsidized rate (e.g. 80% of cost).
2. Page 15-7, Direct Expenses. This was explained several years ago, but I
cannot recall the detail answer. Based on a "standard" year of 2,080
hours, what are the adjustments to arrive at 1,580 hours?
Staff Reply:
Holidays, vacations, sick leave, training, morning/afternoon breaks, and start
up/shut down time was subtracted from 2,080 hours to arrive at an average
estimate of 1,580 productive work hours for full-time staff.
3. Do the salaries and benefits on page 15-30 tie to the amount in the CAFR
and the last budget detail?
Staff Reply:
C:\WINNIIProfiles\terit\Local Settings\Temporary Internet Files\0LK8\20100907 SW Questions.doc 09/07/1012:54
2.
The FY09-10 CAM will not be issued until late November/early December 2010.
Yes, the salary and benefit amounts tie to the City's adopted FY09-10 & FY10-11
budgets.
C:\WINNT\Profiles\terit\Local Settings\Temporary Internet Files\OLKB\20100907_SW Questions.doc 09/07/10 12:54
From:
Carolynn Petru [carolynn@rpv.com]
Sent:
Tuesday, September 07, 2010 9:18 AM
To:
'Carla Morreale'
Cc:
'Teri Takaoka'
Subject: FW: Item 17 Adopting a City Charter
From: Long, Thomas D. [mailto:tlong@nossaman.com]
Sent: Sunday, September 05, 2010 1:39 PM
To: Tom Long; Ken Dyda; Carolyn Lehr; Carolynn Petru
Cc: swolowicz@zwcpa.com
Subject: RE: Item 17 Adopting a City Charter
Ken,
By copy of this to staff I am asking that this material be included in late correspondence.
As to Item No. 2, 1 agree that we should consider language to that effect or at least language
keeping the city consistent with existing general law city requirements. I am not sure I want to force the
city to seek out and correct every inconsistency even where there is no complaint. I don't think that was
your intent. I assume you just didn't want the city to have extra powers.
As to Item No. 1 1 generally agree with salary range disclosures and I think Sacramento is headed in that
direction. But I am reluctant to include such detail in a constitution (which is what a charter is),
particularly since your reference is technology driven and technologies change. Again I cite the US
constitution and how it compares with California. The federal constitution is much shorter and
avoids most details such as this. Overly detailed constitutions spawn litigation and choke government.
But had you been present at the drafting of the federal constitution (in fact I hear some say you were
present) I suspect (this is tongue in cheek) that you would have offered (or perhaps did offer) the
following provision during the consideration of a more detailed federal constitution:
"Emoluments of Office, Article MMCDVIII: The emoluments of each of those persons holding
an Office for profit under thefe United Statef and each of them shall have said emoluments published in
newfpaperf of general circulation in each of the Statef hereof at least once per annum. There shall be
one publication in such an aforesaid newfpaper for each 10,000 people in each State, but in no event
less than two publications per State. Said publications shall take place on paper of no lesser quality than
that used for banknotef issued by the Continental Congreff and in lettering of no lesser size than that
used for the publication of the Declaration of Independence. The ink used shall be the finest quality India
Blue ink with a weight of dye used per barrel to be specified at the time of each census required by this
Constitution by Acts of Congreff palled with a two-thirds majority thereof and with a majority of each state
delegation voting in favor. Until ye first census, as required by Articles MMCVI through MMCVIX
inclusive of this Constitution after the adoption of this article, the ink shall be that used personally by the
first President of thefe United Statef in the execution of hif office. Said listings of emoluments shall
include all coin and currency paid to ye officeholder as well as the value services provided to same by
the labor of persons not free together with the normal rentals payable but not paid for lodgments and
meals furnished to said officeholder. The value of services provided to ye officholder by doctors or
barbers furnished by Conreff shall also be included except that only four-fifths of fees relating to
bloodletting, with or without the use of leeches, shall be included. Salaries furnished to aides of ye
heretofore mentioned officer shall not be counted in the emoluments thereof unless ye aide be a relative
9/7/2010 1 C) F 2 17
-
of two degrees or less removed from the aforesaid officeholder. Congreff shall be empowered to enact
laws and to appoint agents from time to time to enforce this Article."
Tom Long
-----Original Message -----
From: "Ken Dyda"
Sent 9/4/2010 4:22:59 PM
To: cc@rpv.com
Subject: Item 17 Adopting a City Charter
Mayor & city council,
I suggest the following be included in any charter for the City:
1. Article IV Section 400 should be added as follows: (with the proper legal
terminology)
Total compensation including all benefits such as accumulated paid vacations,
sick leave, pensions, allowances etc. shall be posted on the website by position title
for the council and each position in the city. It shall be available with a single
button on the home page called "Compensation". It should not require searching
through a myriad of pages to locate.
2. The zoning in the city shall be consistent with the General Plan.
Ken Dyda
9/7/2010 2-