CC SR 20180821 G - School Flagging for AYSORANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 08/21/2018
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to approve an additional appropriation for the 2018-
19 AYSO soccer season flagging operations at the intersection of Forrestal Drive/Trump
National Drive and Palos Verdes Drive South
RECOMMENDED COUNCIL ACTION:
(1) Authorize the Mayor to execute the attached Amendment #2, in the amount not
to exceed $23,300 to the professional services agreement with Sunbeam Solar
Technologies, DBA Sunbeam Consulting, to include flagging operations for the
2018-19 AYSO soccer season, for a FY18-19 contract amount of $194,810,
and total contract amount not to exceed $300,315.
(2) Approve an additional budget appropriation in the amount of $23,300 for the
2018-19 AYSO soccer season flagging operations.
(3) Authorize the City Manager or Director of Finance to approve a contingency for a
not to exceed amount of $2,128 (approximately 10%) for additional games and/or
activities.
FISCAL IMPACT: The FY 18-19 school year flagging cost is approximately $176,000,
which includes summer school. The project’s total cost is estimated to be
approximately $21,168, with an additional $2,128 for contingency. This project is not
included in the budget and has been initiated at the direction of the City Council.
Hence, an additional appropriation in the amount of $23,300 for the project and
contingency is requested.
Amount Budgeted: $350,000
Additional Appropriation: $23,300
Account Number(s): 101-400-3120-5101
ORIGINATED BY: Lauren Ramezani, Senior Administrative Analyst
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Amendment #2 to Agreement with Sunbeam for AYSO soccer season
flagging operations (page A-1)
B. Proposal from Sunbeam (page B-1)
C. Agreement and Amendment #1 with Sunbeam for school flagging
operations (page C-1)
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EXECUTIVE SUMMARY:
This proposed Amendment extends the previous City Council-approved flagging
services agreement with Sunbeam to include the 2018-19 AYSO soccer season at the
Ladera Linda Fields, which is anticipated to be from September 2018 through the end of
May 2019.
BACKGROUND AND DISCUSSION:
On February 6, 2018, City Council approved a professional school flagging services
agreement in the Miraleste Intermediate School (MIS) area with Sunbeam from January
2018 through the end of the 2019 school year. On May 1, 2018, the City Council
approved extending the flagging services to include the 2018 and 2019 summer school
sessions (Attachment C). The current contract is for a period of one and half (1.5) years
for a total not to exceed amount of $279,146.70.
At the July 31, 2018, City Council meeting, Staff was directed to provide flagging
services at the intersection of Forrestal Drive/Trump National Drive and Palos Verdes
Drive South (PVDS) during the AYSO soccer season, which is anticipated to be from
September 2018 through May 2019. Staff has contacted the AYSO Commissioner and
has received a tentative schedule. Staff was informed that the exact schedule of games
will be finalized by the end of August 2018.
The AYSO season begins on September 8, 2018, and ends by the end of May 2019, for
a total of nine months. Games start at about 8 AM on Saturdays and end about 3:30
PM. One flagger will be needed from 8:30 AM to 4:30 PM, for a total of 8 hours each
Saturday. Games start at 9:00 AM on Sundays and will end by 3:30 PM in the Fall and
by Noon in Spring. As such, flagging services on Sundays will be required from 9:30
AM to 4:30 PM (7 hours/day) in the Fall, and from 9:30 AM to 12:30 PM in Spring (3
hours/day). There are no games scheduled on Thanksgiving or Easter weekends, nor
are there games scheduled for the last two weeks of December 2018, the month of
January 2019, and the first two weeks of February 2019. The flaggers require 15
minutes to set up and 15 minutes to break down of their equipment (1 hour per
weekend). In summary, with games for 28 weeks (14 weekends in Fall and 14
weekends in Spring), approximately 378 hours of flagging services are needed.
In discussions Staff has had with the neighborhood and the AYSO Commissioner, it
does not appear that flagging services are needed during practice times, which are held
during weekday afternoons or evenings depending on coaches schedules. However,
Staff suggests budgeting for an additional 10% or 38 hours ($2,128), in case there is a
need to provide the services on weekdays or on game days, for a total of 416 hours.
Staff has negotiated a rate of $56.00 per hour for these services with Sunbeam
(Attachment B). The flaggers are Traffic Safety Services Association certified and meet
all Department of Transportation (DOT) requirements. They have been successfully
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providing flagging services in the MIS area for the past year, and Staff has received
positive feedback from parents and school personnel.
The proposed flagging services for the 28 weeks of the AYSO soccer season will cost
$21,168 (for 378 hours). The recommended additional “contingency” funding of
approximately 10% for practice days and additional game day hours will cost $2,128 (for
38 hours). Therefore, Staff requests a total of additional appropriation of $23,300.
A Traffic Control Plan (TCP) for flagging operations at this intersection has been
prepared. The attached Amendment #2 to Sunbeam’s agreement (Attachment A) has
been prepared and reviewed by the City Attorney’s office.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative actions are available
for the City Council’s consideration:
1. Do not provide AYSO soccer season flagging services.
2. Take other action as deemed appropriate by the City Council.
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01203.0006/495543.9 1
AMENDMENT NO. 2
TO AGREEMENT FOR CONTRACTUAL SERVICES
This second amendment (“Amendment No. 2”) to that certain Agreement For Contract
Services Between the City of Rancho Palos Verdes And Sunbeam Consulting, dated February 6,
2018 (“Agreement”), is entered into by and between the City Of Rancho Palos Verdes, a general
law city and municipal corporation (“City”), and Sunbeam Solar Technologies, d/b/a Sunbeam
Consulting, a California corporation (“Contractor”), and is effective as of the ____ day of
August, 2018.
RECITALS
A. City and Contractor entered into the Agreement, dated February 6, 2018, whereby
Contractor agreed to provide Professional School Flagging Services for a Term of one and half
(1.5) years, for a not to exceed Contract Sum of $246,974.
B. City and Contractor entered into an amendment to the Agreement dated May 1,
2018 (“Amendment No. 1”), expanding the services, extending the Term, and increasing the
maximum Contract Sum by $32,172.70 to $279,146.70.
C. City and Contractor now desire to further amend the Agreement, as amended, to
further expand the Scope of Services, extend the term of the Agreement, and increase the
Contract Sum by $21,168 to $300,314.70.
TERMS
1. Contract Changes. The Agreement is hereby amended as follow: (deleted text is
indicated in strikethrough and new text in bold italics):
(a) Section 2.1, Contract Sum, is hereby amended to read as follows:
“Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the “Schedule of Compensation” attached
hereto as Exhibit “C” and incorporated herein by this reference. The total
compensation, including reimbursement for actual expenses, shall not exceed
Two Hundred Seventy Nine Thousand One Hundred Forty Six Dollars and
70/100 ($279,146.70)Three Hundred Thousand Three Hundred Fourteen
Dollars and Seventy Cents ($300,314.70) (the “Contract Sum”), unless additional
compensation is approved pursuant to Section 1.8.”
(b) Section 3.4, Term, is amended to read as follows:
“Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services
but not exceeding one (1) years from the date hereof through the end of summer
school 2019, but no later than August 1, 2019, except as otherwise provided in
the Schedule of Performance (Exhibit “D”). City and Consultant may, by mutual
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agreement, and pursuant to approval by the City Council, extend the Term of
the Agreement in one-year increments.”
(c) Exhibit “A,” Scope of Services, is hereby replaced in its entirety with the new
Exhibit “A,” Scope of Services, attached hereto and incorporated herein by this
reference.
(d) Exhibit “C,” Schedule of Compensation, is hereby replaced in its entirety with the
new Exhibit “C,” Schedule of Compensation, attached hereto and incorporated
herein by this reference.
(e) Exhibit “D,” Schedule of Performance, is hereby replaced in its entirety with the
new Exhibit “D”, Schedule of Performance, attached hereto and incorporated
herein by this reference.
(f) Exhibit “D-1,” Flagging Operations Schedule, is hereby replaced in its entirety
with the new Exhibit “D-1,” School Flagging Operations Schedule/PVPUSD
2017-2018 School Year Calendar; 2018 Summer Session Calendar, attached
hereto and incorporated herein by this reference.
(g) Exhibit “D-2,” School Flagging Operations Schedule/PVPUSD 2018-2019 School
Year Calendar; 2019 Summer Session Calendar, attached hereto and incorporated
herein by this reference, is hereby added.
(h) Exhibit “D-3,” Flagging Operations Schedule/2018-19 AYSO Soccer Session
Calendar, attached hereto and incorporated herein by this reference, is hereby
added.
2. Continuing Effect of Agreement. Except as expressly amended by this
Amendment No. 2 all other provisions of the Agreement shall remain unchanged and in full
force and effect. From and after the effective date of this Amendment No. 2, whenever the term
“Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this
Amendment No. 2.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Contractor each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and
binding obligation.
Contractor represents and warrants to City that, as of the date of this Amendment No. 2,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Contractor that, as of the date of this Amendment No. 2,
Contractor is not in default of any material term of the Agreement and that there have been no
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events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment.
5. Authority. The persons executing this Amendment No. 2on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Agreement on behalf of said party, (iii) by so executing this Amendment
No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the
entering into this Amendment No. 2 does not violate any provision of any other agreement to
which said party is bound.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
____________________________________
Mayor
ATTEST:
_________________________________
City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
City Attorney
CONTRACTOR:
SUNBEAM SOLAR TECHNOLOGIES,
dba Sunbeam Consulting, a California
corporation
By: ________________________________
Name: ______________________
Title: ______________________
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By: ________________________________
Name: ______________________
Title: ______________________
Address: ____________________________
______________________________
______________________________
Two corporate officer signatures required when Contractor is a corporation, with one signature required
from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2)
Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2018 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0006/495543.9 6
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2018 before me, ________________, personally appeared ________________, proved to me on
the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01203.0006/495543.9 7
EXHIBIT “A”
SCOPE OF SERVICES
I. Contractor shall perform Professional Flagging Services and Management
Oversight Services for the City of Rancho Palos Verdes through June 30, 2019, as
follows:
A. School Flagging Services. The School Flagging Services shall be performed as
follows:
1. Contractor shall reduce traffic congestion occurring during peak school drop-off
and pickup times in the vicinity of Miraleste Intermediate School. Flaggers shall
direct traffic at the locations designated below in a way that creates a systematic
and organized car and pedestrian traffic flow.
2. Two locations will have flaggers. One flagger per location. The locations are the
intersection of Palos Verdes Drive East and Via Canada, and the intersection of
Palos Verdes Drive East and Miraleste Drive. A map of the two intersections and
the approximate location of the two flaggers are attached as Exhibit “A-1.”
3. Flaggers shall be dressed in appropriate personal protective equipment, will be
identifiable to vehicles and pedestrians, and will have all the equipment required
for the Services, including, but not limited to, paddles, cones, signs, and radios for
communication between them.
4. Flaggers shall keep a daily record of all relevant information and incidents,
including weather conditions, start and end times of services, and any traffic
accidents or pedestrian injuries that occur during the Services. These records shall
be provided to City upon request.
5. Flaggers will begin setting up and be available to start flagging before the
designated start time for their services and will not leave their posts until after
their services are no longer required.
6. Consultant shall have available alternates for every day of service in the event that
one of the flaggers is not available for some or all of the service required on any
given day.
7. Each flagger shall work a minimum of 4 hours per day, and in any event will
cover both peak drop off and pickup times, no matter how long the services will
be required.
8. The regular school year approximate peak drop-off times are:
o Mondays: Drop off times are between 7:00 a.m. to 8:15 a.m., and Pick up
times are between 2:00 p.m. to 3:15 p.m.
o Tuesday through Friday: Drop off times are between 7:00 a.m. to 8:15 a.m.,
and Pick up times are between 3:00 p.m. to 4:00 p.m.
o Summer school:
School hours Monday to Friday: 8:15 a.m. to 12:30 p.m.
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Flaggers will be on site approximately from 7:30 a.m. to 8:45 a.m. and
from 11:45 a.m. to 1:00 p.m.
9. Notwithstanding the approximate pickup and drop off hours articulated in Task
No. (A)(8), above, Contractor shall be responsible for adjusting the hours that
services are provided based on observations of traffic patterns, and shall also stay
informed of school events, holidays, and alternate scheduling (e.g., late-start days)
that affect traffic patterns, and adjust service hours accordingly.
10. School Flagging services shall be provided every day that Miraleste Intermediate
School is in session from January 2, 2018, through the end of the 2019 Summer
Session, unless otherwise directed by City. This will include the regular session
for the 2017/2018 and 2018/2019 school years, and the summer session for 2018
and 2019.
B. AYSO Flagging Services. Flagging services for the 2018-2019 AYSO season
shall be provided as follows:
1. Contractor shall reduce traffic congestion occurring during active times in the
vicinity of the Ladera Linda Athletic Facilities during the fall and spring soccer
sessions hosted by AYSO. Flagger shall direct traffic at the location designated
below in a way that creates a systematic and organized car and pedestrian traffic
flow.
2. The location/ intersection will have one flagger. The location is the intersection of
Forrestal Drive/Trump National Drive and Palos Verdes Drive South.
3. Flagger shall be dressed in appropriate personal protective equipment, will be
identifiable to vehicles and pedestrians. Consultant will provide safety clothing
and paddles only. All other equipment required for the Services, including, but
not limited to, cones, and signs will be provided by the City. Traffic Control Plans
will be provided by the City.
4. Flagger shall keep a daily record of all relevant information and incidents,
including weather conditions, start and end times of services, and any traffic
accidents or pedestrian injuries that occur during the Services. These records shall
be provided to City upon request.
5. Flagger shall begin setting up and be available to start flagging before the
designated start time for the services and will not leave his/her post until after the
services are no longer required.
6. Contractor shall have available alternates for every day of service in the event that
flaggers is not available for some or all of the service required on any given day.
7. Flagger shall work in accordance with the schedule in Task No. (B)(8), below,
and in any event will cover active times, no matter how long the services will be
required.
8. The soccer season will comprise Fall and Spring Sessions, 14 playing weekends
in the Fall Session and 14 playing weekends in the Spring Session.
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o All Saturday sessions for Fall and Spring Sessions will require 8 hours of
flagging per day, which includes 30 minutes for set up and breakdown per 8-
hour session.
o Sunday sessions for the Spring Session will require 3 hours of flagging per
day, typically from 9:30 AM to 12:30 PM plus 30 minutes for set up and
breakdown per 3-hour session.
o Sunday sessions for the Fall Session will require 7 hours of flagging per day,
typically 8:30 AM to 4:30 PM, plus 30 minutes for set up and breakdown per
7-hour session.
9. Notwithstanding the approximate pickup and drop off hours articulated in Task
No. (B)(8), above, Contractor shall be responsible for adjusting the hours that
services are provided based on observations of traffic patterns, and shall also stay
informed of school events, holidays, and alternate scheduling (e.g., late-start days)
that affect traffic patterns, and adjust service hours accordingly.
10. AYSO Flagging Services shall be provided every weekend day that AYSO has
sessions in accordance with 8, above, and additional Services may be requested in
the event that additional sessions are scheduled by AYSO.
C. Management Oversight Services (Optional). If requested by City’s Contract
Officer, Contractor will provide professional management oversight services to
ensure that standards are maintained at all times and adequate weekly status report
are produced and provided to City. Additionally, and if requested by City’s
Contract Officer Contractor shall attend monthly meetings as requested by City.
Contractor’s representative will met with city staff designated by City’s Contract
Officer regularly to review the effectiveness of the flagging, discuss any potential
improvements, and address any issues that may arise from the general public.
Such services, if needed shall be provided at no additional charge.
II. Contractor shall provide the following reports to the City as part of the Services
under this Agreement:
A. Weekly reports indicating that the services were completed without incident, or
providing details of any accidents, injuries, or complaints that occurred during the
previous week.
III. Contractor shall utilize the following personnel to accomplish the Services:
A. For professional flagging, Contractor will utilize Curtis Jackson and Donte
Morgan, both of whom are American Traffic Safety Services Association
(ATSSA) certified, which meets all DOT requirements. The replacement of either
of these two individuals with a different flagger is subject to approval by City. All
flaggers must possess all required certifications and training to perform the
services.
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EXHIBIT “A-1”
MAP
Flagger in Operation
Location of Flagger at the intersection
FLAGGING OPERATION FOR PALOS VERDES DRIVE EAST AND
VIA CANADA
Palos Verdes Drive
East & Via Canada
Position
Palos Verdes Drive East and Via Canada
Exhibit A-1 Page 1 A-10
EXHIBIT “A-1”
MAP
FLAGGING OPERATION FOR PALOS VERDES DRIVE EAST
AND MIRALESTE DRIVE
Location of Flagger at the intersection
Flagger in Operation
Palos Verdes Drive
East & Miraleste
Position
Palos Verdes Drive East and Miraleste Dr.
Exhibit A-1 Page 2 A-11
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EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Contractor shall perform the Scope of Services at the following rates. These rates
are inclusive of all equipment, materials, licenses and training necessary to perform
the Services. Contractor will only be paid for actual days and hours worked, and
will not be entitled to a flat weekly rate.
A. 2017-2018 School Year and 2018 Summer Session
Flagging Services: $97.00 /hour
Management Oversight (optional and only if authorized by City’s Contract Officer
in writing and in advance of such services): $125.00/hour
Assuming a 5-day school week, the weekly budget amount for the service for both
Flaggers plus Management Oversight for 2-hours per week is $4,130.00/week.
B. 2018-2019 School Year and 2019 Summer Session
Flagging Services: $101.85/hour
Management Oversight (optional and only if authorized by City’s Contract Officer
in writing and in advance of such services): $131.25/hour
Assuming a 5-day school week, the weekly budget amount for the service for both
Flaggers plus Management Oversight for 2-hours per week is $4,336.50/week.
C. 2018-2019 AYSO Fall and Spring Sessions
Flagging Services: $56/hour
Fall Session: $56/hour x 15.5 hours/weekend = $ $868/weekend x 14 weeks =
$9,408.
Spring Session: $56/hour x 11.5 hours/weekend = $644 weekend x 14 weeks =
$12,544.
Management Oversight (optional and only if authorized by City’s Contract Officer
in writing and in advance of such services): No Charge
II. All work product is subject to review and acceptance by the City, and must be
revised by the Consultant without additional charge to the City until found
satisfactory and accepted by City.
III. The City will compensate Consultant for the Scope of Services performed upon
submission of a valid invoice. Each invoice is to include:
A. Line items for all the work performed.
B. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
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IV. The total compensation for the Scope of Services shall not exceed $300,314.70, as
provided in Section 2.1 of this Agreement.
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EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Contractor shall provide the Scope of Services as follows:
A. Miraleste School:
Beginning on January 2, 2018, and continuing every day that Miraleste
Intermediate School is in session from January 2, 2018, through the end of the
2019 Summer Session, unless otherwise directed by City. This will include the
regular session for the 2017/2018 and 2018/2019 school years, and the summer
sessions for 2018 and 2019.
Services shall be provided on every day that Miraleste Intermediate School is in
session, unless otherwise directed by City. The PVPUSD 2017-2018 School Year
Calendar and 2018 Summer Session Calendar are attached hereto as Exhibit “D-
1.” The PVPUSD 2018-2019 School Year Calendar and 2019 Summer Session
calendar are attached hereto as Exhibit “D-2.”
B. AYSO:
Pursuant to Fall and Spring 2018/19 Session schedule provided by AYSO. The
preliminary 2018-19 AYSO Soccer Session Calendar is attached hereto as Exhibit
“D-3.” This calendar may be subject to minor changes.
C. Management Oversight Services :
If authorized by City’s Contract Officer in writing and in advance.
II. The Schedule may be revised by City’s Contract Officer pursuant to Section 3.2 of this
Agreement.
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01203.0006/495543.9 13
EXHIBIT “D-1”
SCHOOL FLAGGING OPERATIONS SCHEDULE/PVPUSD 2017-2018
SCHOOL YEAR CALENDAR; 2018 SUMMER SESSION CALENDAR
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EXHIBIT “D-2”
SCHOOL FLAGGING OPERATIONS SCHEDULE/PVPUSD 2018-2019
SCHOOL YEAR CALENDAR; 2019 SUMMER SESSION CALENDAR (to
be added when available)
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17 16
July 2018
SU MO TU WE TH FR SA
1 2 3 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
August 2018
SU MO TU WE TH FR SA
1 2 3 4
5 6 7 8 9 11
12 13 14 15 16 17 18
19 #22 23 24 25
26 27 28 29 30 31
September 2018
SU MO TU WE TH FR SA
1
2 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
October 2018
SU MO TU WE TH FR SA
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
November 2018
12
December 2018
SU MO TU WE TH FR SA
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 #21 22
23 26 27 28 29
30
25
January 2019
SU MO TU WE TH FR SA
2 3 4 5
6 7 8 9 10 11 12
13 14 15 18 19
20 22 23 24 26
27 28 29 30 31
February 2019
SU MO TU WE TH FR SA
1 2
3 4 5 6 7 8 9
10 12 13 14 15 16
17 19 20 21 22 23
24 25 26 27 28
11
March 2019
SU MO TU WE TH FR SA
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 #29 30
31
SU MO TU WE TH FR SA
1 2 3
4 5 6 7 8 9 10
11 13 14 15 #16 17
18 19 20 21 24
25 26 27 28 29 30
April 2019
SU MO TU WE TH FR SA
1 2 3 4 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
May 2019
SU MO TU WE TH FR SA
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 #24 25
26 28 29 30 31
27
June 2019
SUS MO TU WE TH FR SA
1
2 3 4 5 #6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
FALL REGISTRATION @ PVPHS, PVHS, RDMHS
(Programs, Student Picture /ID)
Tuesday, August 14 (grades 9-12) – PVPHS Tuesday, August 14 (grades 9-12) – PVHS Wednesday, August 22 (grades 10-12) – RDMHS
* Optional Day
FALL REGISTRATION @ MIS, PVIS, RIS
Check school’s Web site for registration information
FIRST DAY OF INSTRUCTION
(Minimum day schedule for grades TK-12)
Wednesday, August 22
LAST DAY OF CLASSES – GRADES TK-12
(Minimum day schedule for grades TK-12)
Thursday, June 6
GRADUATION – INTERMEDIATE SCHOOL
(Minimum day schedule for grades 6-8)
Wednesday, June 5 – Grade 8
GRADUATION – HIGH SCHOOL
Thursday, June 6 – Grade 12
Palos Verdes 6:00 PM
Palos Verdes Peninsula 6:00 PM
Rancho del Mar 10:00 AM
BREAK PERIODS
Thanksgiving Break: November 19–23, 2018
Winter Break: December 24, 2018 – January 4, 2019
Spring Break: April 1-5, 2019
HIGH SCHOOL REPORTING PERIODS (QUARTERS)
1st: August 22 – October 26
2nd: October 29 – January 18
3rd: January 22 – March 29
4th: April 8 – June 6
HIGH SCHOOL SEMESTER EXAMINATIONS
(Minimum day schedule for grades 9-12)
First Semester – January 16-18 Second Semester – June 4-6
SCHOOL REPORTING PERIODS (TRIMESTERS)
(TK through 8th Grade)
1st: August 22 – November 16
2nd: November 26 – March 1
3rd: March 4 – June 6
ELEMENTARY SCHOOL PARENT CONFERENCE DAYS
(Minimum day schedule for grades TK-5)
December 4, 5, & 6 and March 7
INTERMEDIATE SCHOOL PARENT CONFERENCE DAYS
(Minimum day schedule for grades 6-8) Wednesday, January 16 Thursday, January 17
BACK–TO–SCHOOL NIGHT
(Minimum day schedules will prevail at the level
designated on the day AFTER back-to-school night)
TK-5: Thursday, September 6
6-8: Thursday, September 13
9-12: Thursday, September 20 (PVHS and PVPHS)
10-12: Thursday, September 27 (RDMHS)
2019 SUMMER SESSION – TENTATIVE
Grades K-8: June 17–July 12
Grades 9-12: June 17–July 26
3
4
IMPORTANT SCHOOL DATES FOR 2018‐2019
Parent Calendar
4-25-2018 Board Approved
4-26-2018 Posted, 6-11-2018 Revised
PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT — 2018-2019 SCHOOL CALENDAR
Wednesday, July 4, 2018
Independence Day
Friday, August 10, 2018
CA Admission Day
Monday, September 3, 2018
Labor Day
Monday, November 12, 2018
Veterans Day Observance
Thursday, November 22, 2018
Thanksgiving Day
Friday, November 23, 2018
Local Holiday
Monday, December 24, 2018
Local Holiday
Tuesday, December 25, 2018
Christmas Day
Monday, December 31, 2018
Local Holiday
Tuesday, January 1, 2019
New Year’s Day
Monday, January 21, 2019
Martin Luther King, Jr.’s Day
Monday, February 11, 2019
Lincoln’s Birthday Observance
Monday, February 18, 2019
Presidents’ Day/
Washington’s Birthday Observance
Friday, April 5, 2019
Local Holiday
Monday, May 27, 2019
Memorial Day
SCHOOL HOLIDAYS FOR 2018-2019
Legal Holiday K–5 Parent Conference Days
(Minimum Day Schedule)
Local Holiday 6-8 Parent Conference Days
(Minimum Day Schedule)
Break Periods
Staff Development Day
Student Free Day
Staff Work Day
# TK–12 Minimum Day Pre & Post Service days for Certificated Staff
CALENDAR LEGEND
[ ]
1
22 18
[24]
[ 5 ]
[23]
[31]
21
16 17
25
20 21
10
12
A-18
01203.0006/495543.9 16
EXHIBIT “D-3”
FLAGGING OPERATIONS SCHEDULE/2018-19 AYSO SOCCER
SESSION CALENDAR
(may be subject to minor changes)
A-19
2018
January February March April May June
Su Mo Tu We Th Fr Sa Su I Mo l Tu IWal Th I Fr I Sa Su Mo Tu We Th Fr Sa Su lMolTuJWeJTh l Fr i Sa Su lMol TuJWel Thi Fri Sa Su I Mol Tu !Wal Th I Fr I Sa
1 2 3 4 5 6 1 2 3 1 2 3 1 2 3 4 5 6 7 1 2 3 4 s 1 2
7 6 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 B 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9
14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16
21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 1a 19 20 21 22 23
28 29 30 31 25 26 27 28 25 26 L7 28 29 30 31 29 30 27 28 29 3Cl 31 24 25 26 27 28 29 30
July October November December
Su lMo l TulWei Thi Fr I Sa Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Th Fr Sa
1 2 3 4 5 6 7 1 1 2 3 4 5 6 1 2 1
8 9 10 11 12 13 14 6 3 4 5 6 7 g 7 8 9 10 11 12 13 5 6 7 8 3 4 5 6 7 8
15 16 17 18 19 20 21 10 11 12 13 14 HI 14 15 16 17 18 19 211 12 13 14 15 16 10 11 12 13 14 15
22 23 24 25 26 Z1 28 17 18 19 20 21 22 21 22 23 24 25 26 'l7 18 19 20 21 22 23 17 18 19 20 21 22
29 30 31 29 30 24 25 26 27 28 29 24 29 30 31 -25 26 27 28 29 30 24 25 26 27 26 29
31
201 9 -;:;IP -;;re_ ~
February March April May June
Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Su Mo Tu We Th Fr Sa Su I Mol Tu !Wei Th I Fr I Sa
1 2 1 2 1 2 3 4 5 1 2 3 ' 1
3 4 5 6 7 8 9 3 4 5 6 7 8 9 7 a 9 10 11 12 5 6 7 8 g 10 11 2 3 4 5 6 7 8
11 12 13 14 15 16 11 12 13 14 15 16 'J., 14 15 16 17 18 19 13 14 15 16 17 1& 9 10 11 12 13 14 15
18 19 20 21 22 23 18 19 20 21 22 23 -21 22 23 24 25 26 20 21 22 23 24 25 16 17 18 19 20 21 22
25 26 27 26 25 2ti 27 28 29 30 'zl\ 28 29 30 27 28 29 30 31 23 24 25 26 27 28 29
30
July August September October November December
Su l Mo J TuJWeJ Th i Fr[Sa Su l Mol TulWel Thi Fr I Sa Su l Mo l Tu !Wei Th I Fr I Sa Su JMaJTuJWe]Th ] FrJ Sa Su [Mol Tu JWeJ Th I Fr I Sa Su I MoJ Tu JWel Th I Fr I Sa
1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 1 2 1 2 3 4 5 6 7
7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 l 4 5 6 7 8 9 8 9 10 11 12 13 14
14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21
21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 28 17 18 19 20 21 22 23 22 23 24 25 26 27 28
28 29 30 31 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 31> 29 30 31
Total of 28 weeks. 14 weeks in 2018 and 14 weeks in 2019. Games begin 9/8/18 and end on 5/26/19.
No games the last 2 weeks in Dec, no games in Jan and no games the first 2 weeks in Feb. No games
on Thanksgiving or Easter weekends.
A-20
Sunbeam Consulting
1817 Josie Ave
Long Beach, California 90815
Project Management • Construction Management • Civil Engineering Design
Tel: (310)525-0684 • www.sunbeamtech.net
August 14, 2018
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Attention: Elias Sassoon and Lauren Ramezani
RE: Cost Proposal to Provide Weekend Flagging Services at the Intersection of
Palos Verdes Drive South and Forrestal Drive for the City of Rancho Palos Verdes
Dear Mr. Sassoon and Ms. Ramezani:
Sunbeam Consulting is pleased to provide this proposal to provide Professional Flagging Services for the City
of Rancho Palos Verdes for the 2018 – 2019 AYSO season using the Ladera Linda athletic facilities. Our
understanding that the season comprises Fall and Spring sessions, with 14-playing weekends in the Fall and
14 in Spring. All Saturday sessions require 8-hours of flagging, with 3.5-hours of Sunday flagging for Spring
and 7.5-hours of flagging for Fall. Sunbeam will provide flagging services at the intersection for the hours
requested on both Saturday and Sunday for each weekend and could be available on other weekends beyond
that period if the need exists.
As this service is separate from the school flagging that Sunbeam currently provides to the City in the
Miraleste School /PVDE area, but is classified in the same way, we are able to deduct the overhead
duplication costs and offer a reduced rate of $56/hour for this service.
The intent is to store the equipment in a small trailer at City hall and tow the trailer to the location each day.
The Sunbeam flaggers will require 15 minutes to: set up; and breakdown the equipment, before and after
each shift, which adds an hour to each weekend. We propose providing the flagging service at a rate of 11.5
hours x $56/hour = $644/weekend x 14 weeks for the Fall and 15.5 hours x $56/hour = $868/weekend x 14
weeks for the Spring. That being the case, the total cost for the service will be $21,168.
The fee is based on the following:
No provision is included for signs, cones and any other equipment beyond the company provided
safety clothing and paddles.
The City to provide an approved Traffic Control Plan (TCP) for the flagging operation. Alternatively,
Sunbeam could contract with the City to provide that TCP.
We propose to continue to utilize Curtis Jackson and Donte Morgan, both of whom have American Traffic
Safety Services Association certified, which meets all DOT requirements.
Thank you for this opportunity to offer our services to the City of Rancho Palos Verdes. Should you have
questions about our proposal, please contact Alan at 310.525.0684.
Sincerely,
Alan Braatvedt
President
B-1
AMENDMENT NO. 1
TO AGREEMENT FOR CONTRACTUAL SERVICES
This AMENDMENT NO. 1 ("Amendment No. 1") to that certain "AGREEMENT FOR
CONTRACT SERVICES BETWEEN THE CITY OF RANCHp PALO VERDES AND
SUNBEAM CONSULTING"("Agreement")is effective as of the I 5id4 of #
2018.
RECITALS
A. City and SUNBEAM SOLAR TECHNOLOGIES, dba SUNBEAM CONSULTING,
a California corporation ("Contractor"), entered into the Agreement, dated February 6, 2018,
whereby Contractor agreed to provide Professional School Flagging Services.
B. City and Contractor now desire to amend the Agreement to expand the scope of
services, extend the term of the Agreement, and increase the Contract Sum.
TERMS
1.Contract Changes. The Agreement is hereby amended as provided hereinbelow
deleted text is indicated in strikethr-eitgh and new text in bold italics):
a) Section 2.1, Contract Sum, is hereby amended to read as follows:
Subject to any limitations set forth in this Agreement, City agrees to pay
Consultant the amounts specified in the "Schedule of Compensation" attached
hereto as Exhibit "C" and incorporated herein by this reference. The total
compensation, including reimbursement for actual expenses, shall not exceed Two
24659.74) Two Hundred Seventy Nine Thousand One Hundred Forty Six
Dollars and 70/100 ($279,146.70) (the "Contract Sum"), unless additional
compensation is approved pursuant to Section 1.8."
b) Exhibit "A", Scope of Services, is hereby replaced in its entirety with
the new Exhibit "A", Scope of Services, attached hereto.
c) Exhibit "B", Special Requirements, is hereby replaced in its entirety
with the new Exhibit"B", Special Requirements, attached hereto.
d) Exhibit "C", Schedule of Compensation, is hereby replaced in its
entirety with the new Exhibit"C",Schedule of Compensation,attached
hereto.
e) Exhibit"D",Schedule of Performance,is hereby replaced in its entirety
with the new Exhibit"D", Schedule of Performance, attached hereto.
2.Continuing Effect of Agreement. Except as expressly amended by this
Amendment No. 1,all other provisions of the Agreement shall remain unchanged and in full force
C-1
and effect. From and after the effective date of this Amendment No 1, whenever the term
Agreement" appears in the Agreement, it shall mean the Agreement, as amended by this
Amendment No. 1.
3.Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Contractor each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective,valid,and binding
obligation.
Contractor represents and warrants to City that, as of the date of this Amendment No. 1,
City is not in default of any material term of the Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Contractor that, as of the date of this Amendment Now. 1,
Contractor is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4.Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment.
5.Authority. The persons executing this Amendment No. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Agreement on behalf of said party, (iii) by so executing this Amendment
No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the
entering into this Amendment No. 1 does not violate any provision of any other agreement to
which said party is bound.
SIGNATURES ON FOLLOWING PAGE]
01203.0006/464083.2 2-
C-2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
CITY OF RANCHO PALOS VERDES, a
municipal corporation
OP
Mayor
ATIES L'ES'Illi
4110‘
alirit
Ci
v
NMI
APPROVED-AS TO FORM:
ALESHIRE & WYNDER, LLP
City
Attorne6jA/ -------
CONTRACTOR:
SUNBEAM SOLAR TECHNOLOGIES, dba
SUNBEAM CONSULTING a California
corporation
c61,0dBy: 0
Name: ALAN -& ,Ni-v —r
Title: ke--&.b8:kir
By:
EXP7 e: C Ilia (L.--
Title:
Address: 0/ ¶ 400-Vj-1-
Lins- Vz a c, _ ( i - 7(7&f
Two corporate officer signatures required when Contractor is a corporation,with one signature required from
each of the following groups: 1)Chairman of the Board,President or any Vice President;and 2)Secretary,any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR'S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONTRACTOR'S BUSINESS ENTITY.
01203.0006/4640832 3-
C-3
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELE
4-0/44 .2
1Z1(14e-
On ' 43.ii ,2018 befor- urf personally appeared proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/aFe-subscribed to re within instrument arid
acknowledged to me that heAsheAhey executed the same in hisCherAheif authorized capacity(ies) and that by
hisalerAheir-signature(s) on the instrument the person($, or the entity upon behalf of which the person(eracted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragra h is true
and correct.
ELIZABETH IBARRA
WITNESS m.,,land and official seal. Commission No.2133167 N
dvi
Signature: JAA/A-}
NOTARY PUBLIC-CAUFORMA
ORANGE COUNTY
Comm Expires NOVEMBER 15,201B
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
El CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
11 PARTNER(S) Cl LIMITED
Ej GENERAL NUMBER OF PAGES
LI ATTORNEY-IN-FACT
LI TRUSTEE(S)
LI GUARDIAN/CONSERVATOR
LI OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203.0006/4640832
C-4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy or validity of that document.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On 2018 before me, personally appeared proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature:a-eQ
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
0 INDIVIDUAL
0 CORPORATE OFFICER
TITLE OR TYPE OF DOCUMENT
TITLE(S)
PARTNER(S) LIMITED
GENERAL NUMBER OF PAGES
0 ATTORNEY-IN-FACT
TRUSTEE(S)
LI GUARDIAN/CONSERVATOR
Li OTHER DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NAME OF PERSON(S)OR ENTITY(IES)) SIGNER(S)OTHER THAN NAMED ABOVE
01203.0006/464083.2
C-5
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CML CODE § 1189
C ,.v. c cea .laC. .av .cGe.- w at.aL ,i-L<aceac e:Y-:ac .. .G !a.u..•r lsic
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness,accuracy,or validity of that document.
State of California
County of/l)S 1YYlt-daS
On /291 v/0-61sme,/294/9/i4l C ^ // 1"h it C,_,before C>1 d v
Dae Here Insert ame and Title of the Officercer
f
personally appeared Qfl 5y--aai-ved.
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the persor0 whose name are
subscribed to the within instrument and acknowledged to me that' e/they executed th same in
li'her/their authorized capacii), and that byjher/their signatur on the instrument the person ,
or the entity upon behalf of which the person(s) acted,executed the instrument.
I certify under PENALTY OF PERJURY under the'laws
of the State of California that the foregoing paragraph
is true and correct.
MONICA ISABELA ISORDIA WITNESS my hand and official seal.
Notary Public-California
1 _ir~ Los Angeles County .
Commission 2233154
Sig toreMyComm.Expires Mar 4,2022
Sia-lure of Notary 'u. Ic
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
p,
Title or Type of Document: i1 reart-` f t- COM-rck e i_vct I Sb%,t C2 S
Document Date: /4a-7_Fjl2J Number of Pages:
Signer(s) Other Than Named Above: /7 i)--LQ.
Gapacity(ies) ClaiRned by igner(s)
Signer's Name: a h O rm.4-Ive Signer's Name:
corporate Officer — Title(s):pr Si . -f-Corporate Officer — Title(s):
Partner — Limited General . Partner — Limited Cl General
Individual Attorney in Fact Individual Attorney in Fact
Trustee Guardian or Conservator Trustee Guardian or Conservator
Other:Other:
Signer Is Representing: Signer Is Representing:
ea v,y, ,c e e-:,c-e snY.c e a c.c eL,(4 .. , e. 4,,,,c c.vc,,e e e,,,,< e ,eW.SL.g c c..c c ,,,c W.,: e-
2016 National Notary Association •www.NationalNotary.org • 1-800-US NOTARY(1-800- 876-6827) Item#5907
C-6
EXHIBIT "A"
SCOPE OF SERVICES
Consultant will perform Professional School Flagging Services and Management
Oversight Services for the City of Rancho Palos Verdes from January 2, 2018, to the
end of the 2019 Summer Session. A map of two intersections and the approximate
location of the two flaggers are attached as Exhibit "A-1."
A. School Flagging Services. The School Flagging Services will be performed as
follows:
The purpose of these services is to reduce traffic congestion occurring during peak school
drop-off and pickup times in the vicinity of Miraleste Intermediate School. Flaggers shall
direct traffic at the locations designated below in a way that creates a systematic and
organized car and pedestrian traffic flow.
Two locations will have flaggers. One flagger per location. The locations are the
intersection of Palos Verdes Drive East and Via Canada, and the intersection of Palos
Verdes Drive East and Miraleste Drive.
Flaggers will be dressed in appropriate personal protective equipment, will be identifiable
to vehicles and pedestrians, and will have all the equipment required for the Services,
including, but not limited to,paddles, cones, signs, and radios for communication between
them.
Flaggers will keep a daily record of all relevant information and incidents, including
weather conditions, start and end times of services, and any traffic accidents or pedestrian
injuries that occur during the Services. These records shall be provided to City upon
request.
Flaggers will begin setting up and be available to start flagging before the designated start
time for their services and will not leave their posts until after their services are no longer
required.
Consultant will have available alternates for every day of service in the event that one of
the flaggers is not available for some or all of the service required on any given day.
Each flagger will work a minimum of 4 hours per day, and in any event will cover both
peak drop off and pickup times, no matter how long the services will be required.
The regular school year approximate peak drop-off times are:
o Mondays: Drop off times are between 7:00 AM to 8:15 PM, and Pick up times are
between 2:00 PM to 3:15 PM
o Tuesday through Friday: Drop off times are between 7:00 AM to 8:15 PM, and
Pick up times are between 3:00 PM to 4:00 PM
Summer school:
o School Hours Monday to Friday: 8:15 AM to 12:30 PM.
o Flaggers will be on site approximately: 7:30 AM to 8:45 AM and from 11:45 AM
to 1 PM
01203.0006/4640832
C-7
However, Consultant will be responsible for adjusting the hours that services are provided
based on observations of traffic patterns, and shall also stay informed of school events,
holidays, and alternate scheduling (e.g., late-start days) that affect traffic patterns, and
adjust service hours accordingly.
The services will be provided every day that Miraleste Intermediate School is in session
from January 2, 2018, through the end of the 2019 Summer Session, unless otherwise
directed by City. This.will include the regular session for the 2017/2018 and 2018/2019
school years, and the summer session for 2018 and 2019.
B. Management Oversight Services. Consultant will provide professional
management oversight services to ensure that standards are maintained at all times
and adequate weekly status report are produced and provided to the City.
Additionally, Consultant shall attend monthly meetings as requested by the City.
Consultant's representative will met with city staff regularly to review the effectiveness of
the flagging, discuss any potential improvements, and address any issues that may arise
from the general public or the school.
II. Consultant shall provide the following reports to the City as part of the Services
under this Agreement:
A. Weekly reports indicating that the services were completed without incident, or
providing details of any accidents, injuries, or complaints that occurred during the
previous week.
III. Consultant will utilize the following personnel to accomplish the Services:
A. For professional flagging, Consultant will utilize Curtis Jackson and Donte
Morgan,both of whom are American Traffic Safety Services Association(ATSSA)
certified, which meets all DOT requirements. The replacement of either of these
two individuals with a different flagger is subject to approval by the City. All
flagger must possess all required certifications and training to perform the services.
B. For professional management oversight, Jim Pugh
01203.0006/464083.2
C-8
EXHIBIT "A-1"
FLAGGING OPERATION FOR PALOS VERDES DRIVE EAST AND
VIA CANADA
Location of Fla: :er at the intersection
g,; gym
ter
77
Fia ;er in Oseration
4'''''''' '''-''-*-4:,-'''=")
H, : ,--,.' .
r
f
a
Pates Vies Ne East V
z:
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01203.0006/464083.2 C-9
FLAGGING OPERATION FOR PALOS VERDES DRIVE EAST
AND MIRALESTE DRIVE
Location of Flader at the intersection
w
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i 1 -=,.... -4- 0 '- olvir t.,,,,-:. it?„,
f 34s °
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01203.0006/464083.2 C-10
EXHIBIT "B"
SPECIAL REQUIREMENTS
Superseding Contract Boilerplate)
I.Section 1.10, California Labor Law, is hereby added to the Agreement and shall read
in its entirety as follows:
If the Scope of Services includes any"public work"or"maintenance work,"as those terms
are defined in California Labor Code section 1720 et seq. and California Code of Regulations,
Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall
pay prevailing wages for such work and comply with the requirements in California Labor Code
section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following
requirements:
a) Public Work. The Parties acknowledge that some or all of the work to be
performed under this Agreement is a "public work" as defined in Labor Code Section 1720 and
that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1
commencing with Section 1720) of the California Labor Code relating to public works contracts
and the rules and regulations established by the Department of Industrial Relations ("DIR")
implementing such statutes. The work performed under this Agreement is subject to compliance
monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by
regulation.
b) Prevailing Wages. Contractor shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request. By initiating any work under this Agreement, Contractor
acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of
the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site
where work is performed under this Agreement.
c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
Contractor shall, as a penalty to the City, forfeit two hundred dollars($200)for each calendar day,
or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for
the work or craft in which the worker is employed for any public work done pursuant to this
Agreement by Contractor or by any subcontractor.
d) Payroll Records. Contractor shall comply with and be bound by the
provisions of Labor Code Section 1776,which requires Contractor and each subcontractor to:keep
accurate payroll records and verify such records in writing under penalty of perjury, as specified
in Section 1776; certify and make such payroll records available for inspection as provided by
Section 1776; and inform the City of the location of the records.
01203.0006/464083.2
C-11
e) Apprentices. Contractor shall comply with and be bound by the provisions
of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8,
Section 200 et seq. concerning the employment of apprentices on public works projects. Contractor
shall be responsible for compliance with these aforementioned Sections for all apprenticeable
occupations. Prior to commencing work under this Agreement, Contractor shall provide City with
a copy of the information submitted to any applicable apprenticeship program. Within sixty (60)
days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors
shall submit to the City a verified statement of the journeyman and apprentice hours performed
under this Agreement.
f) Eight-Hour Work Day. Contractor acknowledges that eight(8)hours labor
constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section
1810.
g) Penalties for Excess Hours. Contractor shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for workers who work excess
hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each
worker employed in the performance of this Agreement by the Contractor or by any subcontractor
for each calendar day during which such worker is required or permitted to work more than eight
8) hours in any one calendar day and forty(40)hours in any one calendar week in violation of the
provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code
section 1815, work perfoimed by employees of Contractor in excess of eight (8) hours per day,
and forty(40)hours during any one week shall be permitted upon public work upon compensation
for all hours worked in excess of 8 hours per day at not less than one and one-half(1Y2) times the
basic rate of pay.
h) Workers' Compensation. California Labor Code Sections 1860 and 3700
provide that every employer will be required to secure the payment of compensation to its
employees if it has employees. In accordance with the provisions of California Labor Code Section
1861, Contractor certifies as follows:
I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract."
Contractor's Authorized Initials
Contractor's Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Contractor shall be responsible for such
subcontractor's compliance with Division 2, Part 7,Chapter 1 (commencing with Section 1720) of
the California Labor Code, and shall make such compliance a requirement in any contract with
any subcontractor for work under this Agreement. Contractor shall be required to take all actions
necessary to enforce such contractual provisions and ensure subcontractor's compliance,including
without limitation, conducting a review of the certified payroll records of the subcontractor on a
periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers
01203.0006/464083.2
C-12
the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or
rectify any such failure by any subcontractor.
H. Sections 5.1, "Insurance Coverages," and Section 5.2, "General Insurance
Requirements," are hereby replaced in their entirety with the following:
5.1 Insurance Coverages.
Without limiting Consultant's indemnification of City, and prior to commencement of any
services under this Agreement, Consultant shall obtain, provide and maintain at its own expense
during the term of this Agreement, policies of insurance of the type and amounts described below
and in a form satisfactory to City.
a) General liability insurance. Consultant shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in
an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury,personal injury, and property damage. The policy must include contractual liability that has
not been amended. Any endorsement restricting standard ISO"insured contract"language will not
be accepted.
b) Automobile liability insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and
property damage for all activities of the Consultant arising out of or in connection with Services
to be performed under this Agreement, including coverage for any owned, hired, non-owned or
rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
c) Professional liability (errors & omissions) insurance. Consultant shall
maintain professional liability insurance that covers the Services to be performed in connection
with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of this
Agreement and Consultant agrees to maintain continuous coverage through a period no less than
three (3) years after completion of the services required by this Agreement.
d) Workers' compensation insurance. Consultant shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at
least $1,000,000).
e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
0 Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit"B".
01203.0006/464083.2
C-13
5.2 General Insurance Requirements.
a) Proof of insurance. Consultant shall provide certificates of insurance to City
as evidence of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsements must be
approved by City's Risk Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required insurance policies, at any
time.
b) Duration of coverage. Consultant shall procure and maintain for the
duration of this Agreement insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the Services hereunder by
Consultant, its agents, representatives, employees or subconsultants.
c) Primary/noncontributing. Coverage provided by Consultant shall be
primary and any insurance or self-insurance procured or maintained by City shall not be required
to contribute with it. The limits of insurance required herein may be satisfied by a combination of
primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be
endorsed to contain a provision that such coverage shall also apply on a primary and non-
contributory basis for the benefit of City before the City's own insurance or self-insurance shall
be called upon to protect it as a named insured.
d) City's rights of enforcement. In the event any policy of insurance required
under this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any premium
paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient
to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
e) Acceptable insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact business of insurance or
that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned
policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the
City's Risk Manager.
f) Waiver of subrogation. All insurance coverage maintained or procured
pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Consultant or others providing insurance evidence in compliance with these specifications to
waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from each of
its subconsultants.
01203.0006/4640832
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g) Enforcement of contract provisions (non-estoppel). Consultant
acknowledges and agrees that any actual or alleged failure on the part of the City to inform
Consultant of non-compliance with any requirement imposes no additional obligations on the City
nor does it waive any rights hereunder.
h) Requirements not limiting. Requirements of specific coverage features or
limits contained in this section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a given issue and
is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or
a waiver of any type. If the Consultant maintains higher limits than the minimums shown above,
the City requires and shall be entitled to coverage for the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
Notice of cancellation. Consultant agrees to oblige its insurance agent or
broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each
required coverage.
j) Additional insured status. General liability policies shall provide or be
endorsed to provide that City and its officers,officials,employees,and agents,and volunteers shall
be additional insureds under such policies. This provision shall also apply to any excess/umbrella
liability policies.
k) Prohibition of undisclosed coverage limitations. None of the coverages
required herein will be in compliance with these requirements if they include any limiting
endorsement of any kind that has not been first submitted to City and approved of in writing.
1) Separation of insureds. A severability of interests provision must apply for
all additional insureds ensuring that Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the insurer's limits of
liability. The policy(ies) shall not contain any cross-liability exclusions.
m) Pass through clause. Consultant agrees to ensure that its subconsultants,
subcontractors, and any other party involved with the project who is brought onto or involved in
the project by Consultant, provide the same minimum insurance coverage and endorsements
required of Consultant. Consultant agrees to monitor and review all such coverage and assumes
all responsibility for ensuring that such coverage is provided in conformity with the requirements
of this section. Consultant agrees that upon request, all agreements with consultants,
subcontractors, and others engaged in the project will be submitted to City for review.
n) Agency's right to revise specifications. The City reserves the right at any
time during the term of the contract to change the amounts and types of insurance required by
giving the Consultant ninety (90) days advance written notice of such change. If such change
results in substantial additional cost to the Consultant, the City and Consultant may renegotiate
Consultant's compensation.
01203.0006/464083.2
C-15
o) Self-insured retentions. Any self-insured retentions must be declared to and
approved by City. City reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these
specifications unless approved by City.
p) Timely notice of claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from Consultant's perfoimance
under this Agreement, and that involve or may involve coverage under any of the required liability
policies.
q) Additional insurance. Consultant shall also procure and maintain, at its own
cost and expense, any additional kinds of insurance, which in its own judgment may be necessary
for its proper protection and prosecution of the work.
III. Section 5.4, "Sufficiency of Insurer," is hereby deleted in its entirety.
01203.0006/464083.2
C-16
EXHIBIT"C"
SCHEDULE OF COMPENSATION
Consultant shall perform the following Services at the following rates. These rates are
inclusive of all equipment, materials, licenses and training necessary to perform the
Services. Consultant will only be paid for actual days and hours worked,and will not
be entitled to a flat weekly rate.
A. 2017-2018 School Year and 2018 Summer Session
Flagging Services: $97.00 /hour
Management Oversight: $125.00/hour
Assuming a 5-day school week, the weekly budget amount for the service for both
Flaggers plus Management Oversight for 2-hours per week is $4,130.00/week.
B. 2018-2019 School Year and 2019 Summer Session
Flagging Services: $101.85/hour
Management Oversight: $131.25/hour
Assuming a 5-day school week, the weekly budget amount for the service for both
Flaggers plus Management Oversight for 2-hours per week is $4,336.50/week.
II. All work product is subject to review and acceptance by the City,and must be revised
by the Consultant without additional charge to the City until found satisfactory and
accepted by City.
III. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all the work performed.
B. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
IV. The total compensation for the Services shall not exceed $279,146.70, as provided in
Section 2.1 of this Agreement.
01203.0006/464083.2
C-17
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
Consultant shall provide flagging services beginning on January 2, 2018, and continuing
every day that Miraleste Intermediate School is in session from January 2, 2018, through
the end of the 2019 Summer Session, unless otherwise directed by City. This will include
the regular session for the 2017/2018 and 2018/2019 school years,and the summer sessions
for 2018 and 2019.
Services shall be provided on every day that Miraleste Intermediate School is in session,
unless otherwise directed by City. The PVPUSD 2017-2018 School Year Calendar and
2018 Summer School Schedule s are attached hereto as Exhibit "D-1." The PVPUSD
2018-2019 School Year Calendar, and 2019 Summer Session calendar, shall be
incorporated herein by reference at such time as it is completed by the PVPUSD.
II. The Schedule may be revised by the Contract Officer pursuant to Section 3.2 of this
Agreement.
01203.0006/464083.2
C-18
svERDEosALppeaNsulAuNFEDsoca. wja-SCHOOL CALENDARDiEsxhibit20D17--2018
1
2017/ 2018 PVPUSD School Calendar
2017 12017 September 2647 October 2017
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01203.0006/464083.2 C-19
Exhibit D-1 (Continued)
2018 Summer School Schedule
liguaLizidat s intermediate P1.effrans Grades 6- 8
Intermediate Programs Grades 6 - 8
PVPSS-PEP:Grades 6- 8
For additional course descriptiof1s.questions and registration please visit:www.mress.corn
Dates: June 18-July 13(No school July holiday) Monday Friday
Time: 8:30 am 1200 pm
Locations:Miraleste 4
Questions:(31M 378-86951 hei. pvpissxorn
01203.0006/4640832
C-20