CC SR 20180821 04 - Park Place Parking Options and AccessRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 08/21/2018
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action regarding access and parking options for Park Place
at Del Cerro Park.
RECOMMENDED COUNCIL ACTION:
1)Approve the concept for the parking option at Park Place;
2)Authorize Staff to utilize $5,000 for Design Services;
3)Authorize Staff to utilize $45,000 for Construction Services; and,
4)Authorize Staff to utilize $4,040 for Construction Management and Inspection
Services.
FISCAL IMPACT: Funding for this project will require an additional appropriation of
$54,040. Funding will be provided through the City’s CIP Budget.
Amount Budgeted: $0
Additional Appropriation: $54,040
Account Number(s): 330-400-8831-8802 $45,000
330-400-8831-8005 $5,000
330-400-8831-8006 $4,040
ORIGINATED BY: James Flannigan, Assistant Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A.
B.
Illustration of Option for Access and Parking for Park Place (page A-1)
City Council agenda report of July 31, 2018, without attachments (page B- 1)
BACKGROUND AND DISCUSSION:
On July 31, 2018, at City Council direction, Staff brought forth a construction contract to
remove the existing parking spaces on Park Place at Del Cerro Park. After deliberating,
the City Council decided not to award the construction contract, but directed Staff to
proceed with installation of a gate at the park entrance; two additional Americans with
Disabilities Act (ADA)-compliant parking spaces and access ramp along Crenshaw
Boulevard; and an ADA-compliant decomposed granite walkway from these two, new
parking spaces to the existing scenic walkway at the end of the Park Place cul-de-sac.
A hammer-head turn-around is also proposed outside of the gate.
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The new gate will match the City standard gate used at various park sites and will be
closed from sunset to sunrise and on weekends. The City will operate and maintain the
gate, and the residents of Park Place will have access to the gate and will be
responsible for opening and closing it for themselves and their guests overnight and on
weekends. In addition, parking will be limited in the Del Cerro Park parking spots to two
hours during weekdays when the gate is open. Appropriate signage will accompany the
gate and curbs will be painted red inside the gate. Furthermore, the parking spots at
Del Cerro Park can be utilized at all times by Palos Verdes Peninsula Land
Conservancy volunteers, City Staff, Fire and Sheriff’s Department personnel, and public
utility providers. The table below summarizes when parking is allowed. However, it must
be noted that the Fire Department is extremely opposed to the installation of a gate.
Parking Allowed?
Gate
Status Public
Park
Place
Residents
Public
Safety
City
Staff
PVPLC
Staff
PVPLC
Volunteers Utilities
Weekdays
Dawn to
Dusk
Open
Yes, 2-
hour
limit
Yes, 2-
hour limit Yes Yes Yes Yes, when
volunteering Yes
Weekdays
Dusk to
Dawn
Closed No Yes Yes Yes Yes, for
Emergencies No Yes
Weekends
Dawn to
Dusk
Closed No Yes Yes Yes Yes Yes, when
volunteering Yes
Weekends
Dusk to
Dawn
Closed No Yes Yes Yes Yes, for
Emergencies No Yes
The construction cost is an estimate. A complete list of project expenses are as follows:
Estimated Construction: $45,000
Estimated Construction Management: $1,480
Estimated Inspection: $2,560
Estimated Design: $20,000 ($15,000 spent in FY17-18)
Total project cost: $69,040
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative actions are available
for the City Council’s consideration:
1. Take other action as deemed appropriate by the City Council.
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PARK
P
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D
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CRENS
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A
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A
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RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 07/31/2018
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action to award a construction contract for the removal of
the 17 existing parking spaces and construction of one (1) new parallel ADA (Americans
with Disabilities Act) parking space along Park Place.
RECOMMENDED COUNCIL ACTION:
(1) Award a construction contract to Colich and Sons in the amount of $44,685.38;
(2) Authorize Staff to utilize an additional $4,468.54 (10%) for project contingency for
the construction contract for a total authorization of $49,153.92;
(3) Authorize Staff to utilize an additional $4,040 for Construction Management and
Inspection Services; and,
(4) Authorize the Mayor and City Clerk to execute the construction contract, subject
to approval to form by the City Attorney.
FISCAL IMPACT: Funding for this project will require an additional appropriation of
$53,043.92. Funding will be through the City’s CIP Budget.
Amount Budgeted: $0
Additional Appropriation: $53,043.92
Account Number(s): 330-400-8831-8802
ORIGINATED BY: James Flannigan, Assistant Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. City Council agenda report of April 3, 2018 (page A-1)
B. Construction agreement for Colich & Sons L.P. (page B-1)
BACKGROUND AND DISCUSSION:
City Council was most-recently briefed about this project on April 3, 2018. There were
eight (8) options presented as part of this briefing for the removal of the parking spaces
at Del Cerro Park. The City Council directed Staff to proceed with Option 3 (Attachment
A) at an estimated cost of $31,000. Further, the City Council directed Staff to remove
and reconstruct the ADA-compliant parking space parallel to the Park Place roadway
and further away from its current location (i.e., towards Crenshaw Boulevard).
B-1
Staff obtained quotes from the following three (3) reputable contractors, which have
each previously performed construction under contract with the City with good
performance records.
(1) Colich and Sons $44,685.38
(2) Hardy and Harper $50,045.00
(3) EBS $60,427.00
The reasons that the quotes received are higher than the original estimate are: 1) a new
ADA-compliant space was not included in Staff’s original estimate; and 2) these
reputable contractors are extremely busy at this time and are not as interested in such
small projects.
To ensure construction activities are conducted appropriately, Staff recommends
construction management and inspection services for this project. Staff proposes
utilizing Sunbeam Consulting for inspection services and construction management
services. Sunbeam’s services will not exceed $4,040. These services are included in
their existing contract.
A complete list of project expenses are as follows:
Construction: $49,153.92
Construction management: $1,480.00
Inspection: $2,560.00
Design: $15,000.00
Total project cost: $68,193.92
Approving Staff’s recommendation will award a construction contract to Colich and Sons
in the amount of $44,685.38, authorize Staff to utilize 10% of the project contract
amount ($4,468.54) as contingency for unforeseen circumstances in construction, and
appropriate funds for construction management and inspection services.
ALTERNATIVES:
In addition to the Staff recommendations, the following alternative action is available for
the City Council’s consideration:
1. Take other action as deemed appropriate by the City Council.
B-2