CC SR 20180731 C - Safe Routes to Schools Grant01203.0006/486089.1
RANCHO PALOS VERDES CITY COUNCIL
AGENDA REPORT
MEETING DATE: 07/31/2018
AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution to enter into a contract with the
State Department of Transportation for acceptance of the grant from the Sustainable
Transportation Planning Grant Program (Road Maintenance & Rehabilitation Account –
Sustainable Communities) for the City's Peninsula-Wide Safe Routes to School Plan
RECOMMENDED COUNCIL ACTION:
(1) Adopt Resolution No. 2018-__, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, STATING THE TITLE
OF THE CITY REPRESENTATIVE AUTHORIZED TO ENTER INTO A
CONTRACT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR ACCEPTANCE OF A GRANT FROM THE CALTRANS SUSTAINABLE
TRANSPORTATION PLANNING GRANT PROGRAM, AND STATING THE
NAME OF THE GRANT PROJECT TITLE, FOR PURPOSES OF SATISFYING A
CONDITION OF GRANT ACCEPTANCE IMPOSED BY THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION; and,
(2) Authorize Staff to submit this project for funding consideration.
FISCAL IMPACT: There is no impact at this time. However, if approved by the State,
subsequent to the adoption of the proposed resolution, the Peninsula-Wide Safe Routes
to School Plan budget will need to be revised accordingly.
Amount Budgeted: $0
Additional Appropriation: $0
Account Number(s): N/A
ORIGINATED BY: Nadia Carrasco, Assistant Engineer
REVIEWED BY: Elias Sassoon, PE, Director of Public Works
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Resolution No. 2018-_____ (page A-1)
B. Letter from CalTrans dated May 11, 2018, pertaining to conditional grant
approval (page B-1).
BACKGROUND AND DISCUSSION:
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The State of California (“State”) has approved a program of grant funding known as
the CalTrans Sustainable Transportation Planning Grant Program (“STP Grant
Program”) to support the State Department of Transportation’s (“CalTrans”) mission
to provide a sustainable, integrated and efficient transportation system to enhance
California’s economy and livability. CalTrans has been delegated the responsibility for
the administration of the STP Grant Program.
On February 2018, the City applied for an STP Grant Program for the planning project
entitled the “Peninsula-Wide Safe Routes to School Plan.” Currently the Peninsula
does not have a comprehensive Peninsula-Wide Safe Routes to School Plan (SRTS)
and none of the schools have a formal SRTS Plan. Having this approved SRTS Plan
will further facilitate applying and obtaining grants for further accessibility improvements
in the areas adjacent to schools. The proposed plan will benefit 18 public schools
(approximately 13,750 students) by improving mobility and accessibility for students and
their families to safely walk or bike to/from school. On May 11, 2018, CalTrans sent a
letter to the City (Attachment B), notifying us that it had conditionally awarded a grant in
the amount of $221,325, with a local match of $28,675, for a total project amount of
$250,000, for FY18-19 (the “Grant”). The letter included a list of six conditions of grant
acceptance for the City to satisfy in order to obtain the grant funding. Four of these
conditions have been fulfilled already. The fifth condition is for the City Council to adopt
a resolution stating the grant project title and the title of the person authorized to enter
into a contract with CalTrans, and to provide said resolution to CalTrans no later than
August 15, 2018. The last condition will be fulfilled at the time Caltrans District provides
the City with a fully executed contract and a formal notification to begin work.
The proposed resolution (Attachment A) would satisfy the foregoing condition by: (1)
stating the grant project title (the “Peninsula-Wide Safe Routes to School Plan”); (2)
authorizing the City Manager or his designee to enter into a contract with CalTrans
relating to the Grant and/or the work to be performed pursuant to the Peninsula-Wide
Safe Routes to School Plan; and (3) directing the Director of Public Works, or his
designee, to provide a copy of the resolution to CalTrans no later than August 15, 2018.
The draft resolution has been approved by the City Attorney.
Approval of the resolution at the July 31, 2018, City Council meeting is necessary in
order for Staff to meet the August 15, 2018, deadline for submission of the required
resolution to CalTrans.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative actions are available
for the City Council’s consideration:
1. Direct Staff to revise the draft Resolution, and to agendize the revised
resolution for adoption at the August 7, 2018, City Council meeting.
2. Direct Staff to take no action this time, thereby rejecting CalTrans funding
for the Peninsula-Wide Safe Routes to School Plan.
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01203.0006/484563.1
RESOLUTION NO. 2018-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES, CALIFORNIA, STATING THE TITLE
OF THE CITY REPRESENTATIVE AUTHORIZED TO ENTER
INTO A CONTRACT WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR ACCEPTANCE OF A GRANT FROM
THE CALTRANS SUSTAINABLE TRANSPORTATION
PLANNING GRANT PROGRAM, AND STATING THE NAME OF
THE GRANT PROJECT TITLE, FOR PURPOSES OF
SATISFYING A CONDITION OF GRANT ACCEPTANCE
IMPOSED BY THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION.
WHEREAS, the State of California (“State”) has approved a program of grant funding
known as the CalTrans Sustainable Transportation Planning Grant Program (“STP Grant
Program”) to support and further the State Department of Transportation’s (“CalTrans”)
mission to provide a sustainable, integrated and efficient transportation system to enhance
California’s economy and livability; and
WHEREAS, CalTrans is responsible for administration of the STP Grant Program;
and
WHEREAS, the STP Grant Program includes approximately $12 million in State
Road Maintenance and Rehabilitation Account funds distributed through a competitive
program available to cities and certain other public agencies (“the Sustainable Communities
Competitive Grants”); and
WHEREAS, the City of Rancho Palos Verdes (“City”) applied for a Sustainable
Communities Competitive Grant for the City’s planning project entitled the “Peninsula-Wide
Safe Routes to School Plan”; and
WHEREAS, CalTrans awarded the City a grant, bearing the grant title “Peninsula-
Wide Safe Routes to School Plan,” from the “Road Maintenance and Rehabilitation Account
- Sustainable Communities” grant program, in the amount of $221,325, with a local match of
$28,675, for a total project amount of $250,000, for the Fiscal Year 2018-19 (the “Grant”);
and
WHEREAS, CalTrans requires, as a condition of Grant acceptance, that the City
Council adopt a resolution stating the grant project title and the title of the person authorized
to enter into a contract with CalTrans, and to provide said resolution to CalTrans no later
than August 15, 2018; and,
WHEREAS, the City Council seeks to satisfy the above-referenced condition of Grant
acceptance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1: That the foregoing recitals are true and correct, and are incorporated
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herein by reference.
Section 2: That the grant project title of the grant conditionally awarded to the City by
CalTrans on or about May 11, 2018, from the “Road Maintenance & Rehabilitation Account
– Sustainable Communities” grant program, is the “Peninsula-Wide Safe Routes to School
Plan.”
Section 3: That the City Manager, or his or her designee, is authorized to enter into a
contract with CalTrans relating to the Grant and/or the work to be performed pursuant
Peninsula-Wide Safe Routes to School Plan.
Section 4: That the Public Works Director, or his or her designee, shall provide a copy
of this resolution to CalTrans no later than August 15, 2018.
Section 5: That the City Clerk shall certify to the passage, approval, and adoption of
this Resolution, and shall cause this Resolution and its certification to be entered in the
Book of Resolutions of the City Council of the City.
PASSED, APPROVED and ADOPTED on this 31st day of July, 2018.
___________________________
Mayor
Attest:
___________________________
City Clerk
State of California )
County of Los Angeles ) ss
City of Rancho Palos Verdes )
I, Emily Colborn, City Clerk of the City of Rancho Palos Verdes, hereby certify that the
above Resolution No. 2018-__ was duly and regularly passed and adopted by the said City
Council at a regular meeting thereof held on July 31, 2018.
___________________________
City Clerk
Resolution No. 2018-XX
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