CC SR 20180731 05 - PO and Contracts over $25000RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 07/31/2018
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of ongoing professional service
agreements, amendments and blanket purchase orders for FY 18-19 in excess of
$25,000 for various departments; and authorize the continued purchase of various
goods and services as described below.
RECOMMENDED COUNCIL ACTION:
(1) Approve the ongoing professional service agreements, authorize the City
Manager to execute the amendments contingent upon approval of amendments
by the City Attorney as to form, and approve blanket purchase orders for FY 18-
19 in excess of $25,000 for various City Departments as described below.
(2) Approve additional appropriation of $100,982 in Proposition A Fund for Palos
Verdes Transit Authority.
FISCAL IMPACT: $18,675,919 from various accounts. An additional appropriation of
$100,982 in Proposition A Fund for Palos Verdes Transit Authority.
Amount Budgeted: $24,129,700
Additional Appropriation: $100,982
Account Number(s): 216-400-0000-5101
ORIGINATED BY: Christopher Browning, Senior Administrative Analyst
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Summary of Accounts (page A-1)
EXECUTIVE SUMMARY: The contents of this staff report represent the
anticipated/planned professional services agreements for FY 18-19. This is a new
process for consolidating all annual agreements in one staff report. When the FY 2018-
19 budget was approved, the appropriations for all these services were approved.
However, all agreements for services that exceed $25,000 annually are required to be
approved by the City Council even if the appropriation is already approved.
In the past fiscal years, these agreements would have been brought to the City Council
for approval one-by-one. Additionally, on-call contracts would be utilized making it
difficult to track the budget by project or program. The consolidation into one staff
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report also provides improved transparency and monitoring by providing one source
document for the majority of annual professional services.
Below is the City-wide list by department:
CITY ADMINISTRATION DEPARTMENT
#1 – Azteca Systems, LLC
The City entered into a licensing agreement with Azteca in May of 2015 for Cityworks.
Cityworks is the program utilizes by Public Works to maintain work orders submitted by
other departments. The annual licensing renewal for Cityworks is not to exceed
$33,000.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
#2 – Serrao, Maria
Maria Serrao is an independent contractor for RPVtv working as a producer/reporter.
Staff seeks Council-authorization for the City Manager to execute a service agreement
with Maria Serrao for services in FY 18-19 not to exceed $30,000.
Account number: 101-400-1440-5101 (General Fund – RPVtv)
#3 – Crayon Software Experts
The City renewed the three (3) year Microsoft Enterprise Agreement with Crayon
Software Experts in December of 2017. The cost to renew Microsoft licenses for FY 18-
19 is not to exceed $35,000.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
#4 – National Media, Inc. a.k.a. Daily Breeze
The City uses Daily Breeze to advertise for various activities within the City such as
Request for Proposal, Request for Qualification, advertisement for bids on capital
projects, recycling events, advertisement for elections, recruitments, Notices of Public
Hearing and etc. The estimated need for advertisement in FY 18-19 is not to exceed
$80,000, city-wide.
Account number: 101-400-XXXX-5102 ($59,000 General Fund, various departments)
213-400-0000-5102 ($21,000 Waste Reduction Fund)
#5 – Canon Solutions America
The City entered into a five (5) year service agreement with Canon Solutions America in
September of 2014. The estimated maintenance services in FY 18-19 is not to exceed
$45,000.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
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#6 – All City Management Services, Inc.
The City entered into a two (2) year service agreement with All City Management
Services, Inc. to provide crossing guard services for the Palos Verdes Peninsula Unified
School District. The cost of this service is shared between the City and the PVPUSD.
The estimated need for crossing guard services in FY 18-19 is not to exceed $77,300.
Account number:
101-400-3120-5101 ($38,650 General Fund – Traffic Management)
#7 – Ramundsen Superior Holdings, LLC
The City entered into a five (5) year agreement with Ramundsen Superior Holdings,
LLC for Trakit software licensing. The licensing cost for Trakit in FY 18-19 is not to
exceed $53,000.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
#8 – Prosum, Inc.
The City entered into a service agreement with Prosum, Inc. to provide information
technology services in July of 2015. The estimated technology services in FY 18-19 is
not to exceed $210,000.
Account number: 101-400-1470-5101 (General Fund – Information Technology)
#9 – Aleshire & Wynder, LLP
The City entered into a year service agreement with Aleshire & Wynder, LLP for
attorney services on September 2, 2015. City Council approved attorney services
budget in FY 18-19 is $925,000.
Account number: 101-400-1210-5107 ($750,000 General Fund – General Legal
Services)
101-400-1210-5108 ($60,000 General Fund – Labor Services)
101-400-1210-5109 ($55,000 General Fund – Litigation Services)
101-400-1210-5110 ($60,000 General Fund – Code Enforcement
Services)
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#10 – Los Angeles County Sheriff
On June 5, 2018, Council approved FY 18-19 law enforcement services agreement for
the Peninsula Region. The total agreement for FY 18-19 is not to exceed $7,045,617.
Account number: 101-400-6110-5101 ($6,318,500 General Fund – Public Safety)
101-400-6120-5101 ($16,917 General Fund – Prof/Technical)
101-400-6120-5111 ($16,000 General Fund –Traffic)
101-400-6120-5112 ($20,000 General Fund – Coastal Area)
101-400-6120-5113 ($8,000 General Fund – Western Ave.)
101-400-6120-5114 ($10,000 General Fund – Summer Evening)
101-400-6120-5115 ($72,000 General Fund – Supplemental)
101-400-6120-5116 ($584,200 General Fund – Preserve)
#11 – Blais & Associates, Inc.
The City entered into a service agreement with Blais & Associates, Inc. on June 20,
2017, to provide grant-related services such as identifying grant funding opportunities,
and providing on-going research and submission of grant proposals. The City Council
approved an amendment to extend a one year agreement with Blais & Associates, Inc.
on June 19, 2018. The estimated grant services in FY 18-19 are not to exceed $50,000.
Account number: 101-400-2999-5101 (General Fund – Non-departmental)
#12 – Tyler Technologies, Inc.
The City entered into a service agreement with Tyler Technologies, Inc. on June 6,
2016, to provide software as a service (SAAS) solution to replace the City’s Financial
Accounting with Munis. The City also added on the Human Resources module. The
estimated annual software services in FY 18-19 are not to exceed $55,000.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
#13 – County of Los Angeles Chief Information Office
The City entered into a service agreement with the County of Los Angeles Chief
Information Office in September of 2014 to provide aerial imagery data as part of the
County’s LARIAC program. The estimated annual services in FY 18-19 are not to
exceed $57,575.
Account number: 101-400-1470-5201 (General Fund – Information Technology)
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#14 – Matrix Imaging, Inc.
The City entered into a service agreement with Matrix Imaging, Inc. on October 17,
2017, to provide scanning and digitizing services. The estimated cost of these services
are not to exceed $147,300.
Account number: 101-400-1470-5101 (General Fund – Information Technology)
COMMUNITY DEVELOPMENT DEPARTMENT
#15 – Wildlife Services
The City entered into a three (3) year service agreement with Wildlife Services on July
19, 2016, to provide peafowl trapping and any additional work as assigned in
accordance to the Council-adopted Peafowl Management Plan. The total contract
amount is $108,075 with an annual cost not to exceed of $36,025. The estimated
services in FY 18-19 are not to exceed $36,000.
Account number: 101-400-4180-5101 (General Fund – Animal Control)
#16 – Choice Mediation (Coleen Berg)
The City entered into a two (2) year service agreement with Choice Mediation on June
6, 2017, for mediation consulting services, primarily associated with View Preservation
and Restoration cases, by Coleen Berg. The estimated services in FY 18-19 is not to
exceed $45,000.
Account number: 101-400-4150-5101 (General Fund – View Restoration)
#17 – Los Angeles County Animal Control
The City entered into an agreement with Los Angeles County Animal Control to provide
animal control services. The estimated services in FY 18-19 is not to exceed $80,000.
Account number: 101-400-4180-5101 (General Fund – Animal Control)
#18 – Cotton, Shires and Associates
The City entered into a two (2) year, with a one-year extension option, service
agreement with Cotton, Shires and Associates on July 18, 2017, for on-call geotechnical
consulting services. The total contract is not to exceed $450,000. The estimated
services in FY 18-19 is not to exceed $150,000.
Account number: 101-400-4170-5101 (General Fund - Geology)
#19 – Palos Verdes Peninsula Land Conservancy
The City entered into a management agreement with Palos Verdes Peninsula Land
Conservancy (PVPLC) on June 5, 2001, amended between 2005 and 2007, for habitat
management services within the Palos Verdes Nature Preserve (Preserve) and Ocean
Front Estates (Sub-Region 1). The City entered into this Agreement with the PVPLC to
begin managing the Preserve based on a cost of $100,000 per year and for managing
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habitat at Ocean Front Estates based on a cost of $15,000 per year. Both costs are
adjusted annually for inflation based on the CPI-U in February of each year. The
estimated PVPLC services in FY 18-19 is not to exceed not to exceed $149,500.
Account number: 222-400-0000-5101 (Habitat Restoration Fund)
#20 – Interwest Consulting Group
The City entered into a two (2) year service agreement, with a one-year extension
option, with Interwest Consulting Group on August 15, 2017, to provide as needed
Building & Safety services, such as plan checks, permit issuance, inspection services,
technician services, building code enforcement staff, and other building related services.
The total contract was amended on April 17, 2018, increasing the agreement from an
amount not to exceed $744,000 to an amount not to exceed $987,000. The estimated
services in FY 18-19 is not to exceed $329,000.
Account number: 101-400-4130-5101 (General Fund – Building & Safety)
#21 – LSA Associates
The City entered into a two (2) year service agreement with LSA Associates on June
20, 2017 to provide as needed biological services. The total contract is not to exceed
$75,000. The estimated services in FY 18-19 is not to exceed $37,500.
Account number: 101-400-4120-5101 (General Fund - Planning)
#22 – Art Bashmakian
The City entered into a two (2) year agreement with Art Bashmakian on October 17,
2017, to provide professional services for the processing of wireless telecommunication
facility projects in the public right-of-way. The total contract is $266,500. The estimated
services in FY 18-19 is not to exceed $133,250. The contract sum is drawn from trust
deposits made by WTF applicants.
Account number: 101-400-4110-5118 (General Fund, Reimbursable Services)
FINANCE DEPARTMENT
#23 - Office Depot
Office Depot is one of the City Hall’s main suppliers for office supplies, related office
products and off-site services for the City. Due to the high volume of purchases made
at Office Depot from various Department/Divisions, the estimated need for office
supplies in FY 18-19 is not to exceed $50,000 for supplies.
Account number: 101-400-XXXX-4310 (General Fund, various department)
#24 – White Nelson Diehl Evans, LLP
On May 15, 2018 Council approved a three (3) year audit contract with White Nelson
Diehl Evans, LLP to provide audit services, single audit, employee compensation report
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and prepare the City Annual Financial Report. These services are not to exceed
$52,975.
Account number: 101-400-2110-5101 ($50,200 General Fund - Finance)
285-400-0000-5101 ($2,900 IA Portuguese Bend Fund)
701-400-0000-5101 ($4,000 Redevelopment Fund)
795-400-0000-5101 ($2,900 IA Abalone Cove Fund)
RECREATION & PARKS DEPARTMENT
#25 – Bell Event Services
Bell Event Services promote and conduct the City’s annual July 4th Celebration along
with other special events throughout the year. The estimated services in FY 18-19 are
not to exceed $35,000.
Account Number: 101-400-5170-5101 (General Fund – Special Events & Programs)
PUBLIC WORKS DEPARTMENT
#26 – Multi W. Systems
The City entered into a service agreement with Multi W Systems, Inc. on September 17,
2014, to provide maintenance for the Abalone Cove Sewer System. The agreement is
not to exceed $30,000 per fiscal year and expired on June 30, 2018. Staff is seeking
authorization for the City Manager to execute an amendment to increase this not to
exceed amount by $35,000 to $65,000 to include the design of improvements
associated with the Abalone Cove Sewer Rehabilitation project in FY 18-19. Staff is also
seeking an amendment to extend the contract to June 30, 2019. The total services in
FY 18-19 are not to exceed $65,000.
Account number: 225-400-0000-5201 ($40,000 Abalone Cove Sewer Maintenance
Fund)
Annual maintenance for Abalone Cove Sewer System
330-400-8202-8005 ($25,000 Capital Improvement Fund)
Design of Abalone Cove Sewer Rehabilitation
#27 – Los Angeles Conservation Corps
The City entered into a service agreement with Los Angeles Conservation Corps
(LACC) March 7, 2017 for general landscape maintenance until June 30, 2020, in an
amount not to exceed $75,000 per fiscal year. The estimated services in FY 18-19 are
not to exceed $75,000.
Account number: 101-400-3151-5201 (General Fund – Parks Maintenance)
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#28 – Long Beach Conservation Corps
The City entered into a service agreement with Los Angeles Conservation Corps on
March 10, 2017, for general landscape maintenance until June 30, 2020, for a not to
exceed $75,000 per fiscal year. The estimated services in FY 18-19 are not to exceed
$75,000.
Account number: 101-400-3151-5201 (General Fund – Parks Maintenance)
#29 – Digiscura, LLC
The City entered into a service agreement with Digiscura, LLC on September 5, 2017,
for development and installation of Lighthouse Lens and Hunting the Whale exhibits at
the Point Vicente Interpretive Center for $67,000. The estimated services in FY 18-19
are not to $30,000.
Account number: 228-400-8501-8403 (Donor Restricted Fund)
#30 – Anderson Penna Partners, Inc.
The City entered into an on-call service agreement with Anderson Penna Partners, Inc.
on July 15, 2014, to provide on-call services such as Civil Engineering Design, survey
and mapping, Construction Management and project inspection services. The on-call
agreement expired on June 30, 2018. Staff is seeking Council authorization for the City
Manager to extend the service agreement until June 30, 2019. Additionally, Staff is
seeking Council authorization for the City Manager to execute an amendment to this
contract increasing the not-to-exceed limit by $150,000, from $60,000 to $210,000, for
design, project oversight and constructability review services associated with the
various projects in FY 18-19. The estimated on-call services in FY 18-19 are not to
exceed $210,000.
Account number: 101-400-3110-5101 ($60,000 General Fund – Public Works
Administration)
330-400-XXXX-XXXX ($150,000 Capital Improvement Fund)
#31 – Charles Abbott Associates, Inc.
The City entered into an on-call service agreement with Charles Abbott Associates, Inc.
to provide several different services, such as engineering, civil engineering design
services, and professional services for Source Reduction and Recycling Element
(SRRE). The estimated services in FY 18-19 are not to exceed $85,000.
Account number: 101-400-3110-5101 ($60,000 On-call – General Fund – Public
Works Administration)
213-400-0000-5101 ($25,000 SRRE - Waste Reduction Fund)
#32 – Fire Grazers, Inc.
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The City entered into a service agreement with Fire Grazer Inc. on January 17, 2017.
Staff is requesting City Council’s authorization for the City Manager to execute an
amendment to this contract increasing the total not-to-exceed amount for the contract to
$435,483. The estimated services are not to exceed $145,161 in FY 18-19.
Account number: 101-400-3150-5201 ($120,000 General Fund – Building
Maintenance)
Weed abatement for Trail & Open Space
101-400-3151-5201 ($25,161 General Fund – Building
Maintenance)
Weed abatement for Parks
#33 – Graffiti Protective Coatings, Inc.
The City entered into a service agreement with Graffiti Protective Coatings, Inc. on
August 18, 2015 to provide graffiti abatement services. The contract expired June 30,
2018, so Staff seeks Council authorization for the City Manager to execute an
amendment with Graffiti Protective Coatings, Inc. to extend the contract to June 30,
2019. The estimated services in FY 18-19 are not to exceed $72,000.
Account number: 101-400-3150-5201 (General Fund – Parks Maintenance)
#34 – Ron’s Maintenance, Inc.
The City entered into a service agreement with Ron’s Maintenance to inspect and clean
City’s catch basins. The service agreement expired on June 30, 2018. Staff seeks
Council authorization for the City Manager to execute an amendment with Ron’s
Maintenance, Inc. to extend the contract to June 30, 2019. The estimated services in FY
18-19 are not to exceed $80,000.
Account number: 101-400-3130-5201 (General Fund – Storm Water Quality)
#35 – Valley Maintenance Corporation
The City entered into a three (3) year maintenance service agreement with Valley
Maintenance Corporation on September 27, 2016, to provide custodial services for
various public facilities. The estimated services in FY 18-19 are not to exceed $77,700.
Account number: 101-400-3140-5201 (General Fund – Building Maintenance)
#36 – Penco Engineering, Inc.
The City entered into a five (5) year on-call service contract with Penco Engineering on
June 6, 2017, for civil design, engineering, surveying and planning services.
Additionally, Staff is seeking Council authorization for the City Manager to execute a
amendment with Penco Engineering, Inc. to modify the scope of the agreement to
include inspection services and increasing the not to exceed limit from by $8,000, from
$100,000 to $108,000, for the placement of Bubbles and for the PVDW Beautification
project, the design for Silver Spur Road Transit Development, inspection of the
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placement of Bubbles at PVIC, and inspection of the PVDW Beautification project. The
total not to exceed limit for all services in FY 18-19 are $108,000.
Account number: 101-400-3110-5101 ($20,000 General Fund – Public Works
Administration)
216-400-8824-8004 ($50,000 Proposition A Fund)
Design for Silver Spur Road Transit Improvement
330-400-8417-8006 ($10,000 Capital Improvement Fund)
Inspection from Bubbles
330-400-8804-8006 ($28,000 Capital Improvement Fund)
Inspection for Hawthorne Blvd. Beautification
#37 – John L. Hunter and Associates, Inc.
The City entered into a four (4) year professional services for stormwater quality
consulting services and implementation of National Pollutant Discharge Elimination
System (NPDES) on July 1, 2016. The estimated services in FY 18-19 are not to
exceed $202,000.
Account number: 101-400-3130-5101 (General Fund – Storm Water Quality)
#38 – PCI, Inc.
The City entered into a public work services agreement with PCI, Inc. on June 6, 2016,
for pavement striping and marking maintenance. The estimated services in FY 18-19
are not to exceed $129,745.
Account number: 101-400-3120-5201 (General Fund – Traffic Management)
#39 – KOA Corporation
The City entered into a five (5) year on-call service agreement with KOA Corporation on
June 6, 2017 to provide traffic and transportation engineering, planning and design
work, and related construction management services. Additionally, Staff is seeking
Council authorization for the City Manager to execute an amendment with KOA for
services associated with the city’s Signage Program. The estimated services in FY 18-
19 are not to exceed $100,000.
Account number: 101-400-3110-5101 ($75,000 General Fund – Public Works
Administration)
330-400-8420-8004 ($25,000 Capital Improvement Fund)
Design for Signage Program
#40 – Willdan Group
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The City entered into a five (5) year on-call service agreement with Willdan Group on
September 5, 2017, to provide engineering, financial services, homeland solutions,
program management/construction management, traffic engineering, civil plan review,
and other related services. Additionally, Staff is seeking Council authorization for the
City Manager to execute an amendment to increase the not to exceed limit by
$365,000, from $100,000 to $465,000, to include additional services for design services
associated with the Western Avenue Traffic Congestion Improvements, to design the
final resting place for Bubbles, inspection services associated with the Silver Spur Road
Transit Improvement project, design services for the Traffic/Transportation
Improvements project, traffic studies and plan reviews. The estimated services in FY
18-19 are not to exceed $465,000.
Account number: 101-400-3120-5101 ($180,000 General Fund – Traffic
Management)
Federal State and Labor compliance, traffic studies and on-call plan
reviews
220-400-8809-8004 ($120,000 Measure R Fund)
Design services for Western Ave. Traffic Congestion Improvements
330-400-8417-8004 (20,000 Capital Improvement Fund)
Design services for Bubble
216-400-8824-8006 ($45,000 Proposition A Fund)
Inspection services for Silver Spur Road Transit Improvements
330-400-8828-8004 ($100,000 Capital Improvement Fund)
Design services for Traffic/Transportation Improvements
#41 – Econolite System
The City entered into a maintenance service agreement with Econolite Systems on
October 3, 2017, for traffic signal maintenance services, with an option to renew each
year, until June 30, 2022. For FY 18-19, the contractor is seeking for PPI increase of
2.57% bringing the annual contract to $125,049. Staff seeks Council approval of the of
the PPI adjustment to the contract and to authorize the City Manager to amend the
contract for a second year term to provide continued traffic maintenance services in FY
18-19 are not to exceed $125,049.
Account number: 202-400-3120-5201 ($62,624 Gas Tax Fund)
211-400-0000-5201 ($62,625 1911 Act Fund)
#42 – Atkins North America, Inc.
The City entered into a five (5) year on-call service agreement with Atkins North
America, Inc. on June 6, 2017, to provide on-call civil design, engineering, architecture,
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environmental compliance, construction management and planning services. The
estimated services in FY 18-19 are not to exceed $50,000.
Account number: 101-400-3110-5101 (General Fund – Public Works Administration)
#43 – CleanStreet, contract administered by EDCO
The City entered into a four (4) year maintenance service agreement with CleanStreet
EDCO on June 21, 2016 for street sweeping services. EDCO Disposal administers that
contract. The estimated services in FY 18-19 are not to exceed $240,000.
Account number: 101-400-3130-5201 ($29,500 – General Fund – Storm Water
Quality)
202-400-3180-5201 ($210,500 – Gas Tax Fund)
#44 – Anchor QEA, LLC
The City entered into a four (4) year service agreement with Anchor QEA, LLC on April
5, 2016, to monitor outfall and receiving water. The estimated services in FY 18-19 are
not to exceed $250,000.
Account number: 101-400-3130-5101 (General Fund – Storm Water Quality)
#45 – West Coast Arborists, Inc.
The City entered into a maintenance services agreement with West Coast Arborists,
Inc. on October 13, 2016, to provide tree trimming services. The estimated services in
FY 18-19 are not to exceed $388,000.
Account number: 202-400-3180-5201 ($120,000 Gas Tax Fund)
213-400-0000-5201 ($75,000 Waste Reduction Fund)
221-400-0000-5201 ($193,000 Measure M Fund)
#46 – Interwest Consulting Group
The City entered into an on-call services agreement with Interwest Consulting Group on
August 18, 2015, to provide civil engineering services as needed for the Public Works
Department. Additionally, Interwest Consulting Group provides city staffing, construction
management, and construction inspection and oversight services. Staff is seeking
Council authorization for the City Manager to execute an amendment to the on-call
agreement with Interwest Consulting group to increase the not to exceed limit by
$150,000, from $60,000 to $210,000, to include Inspection services and increase the
maximum amount of the agreement for the Residential Road Rehab – Area 8 and to
provide inspection services for the PVIC Exhibit Replacement /Renovation project. The
estimated services in FY 18-19 are not to exceed $210,000.
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Account number: 101-400-3110-5101 ($32,000 General Fund – Public Works
Administration)
330-400-8818-8006 ($150,000 Capital Improvement Fund)
Inspection Services for Residential Road Rehab – Area 8
228-400-8501-8006 ($28,000 Donor Restricted Fund)
Inspection services for PVIC Exhibit Replacement/Renovation
#47 – Palos Verdes Peninsula Transit Authority
The City of Rancho Palos Verdes along with Palos Verdes Estates and Rolling Hills
Estates created a Palos Verdes Peninsula Transit Authority on April 17, 2012, to
provide public transportation to serve the peninsula community. The estimated services
in FY 18-19 are not to exceed $727,282.
Account number: 216-400-0000-5101 (Proposition A Fund)
#48 – All Area Services, Inc.
The City of Rancho Palos Verdes entered into a maintenance agreement with All Area
Services, Inc. on September 16, 2014 to provide maintenance services at the Abalone
Cove sewer system. The contract expired on June 30, 2018. Staff seeks Council
authorization for the City Manager to execute an amendment to extend the maintenance
service with All Area Services, Inc. to June 30, 2019. The estimated services in FY 18-
19 are not to exceed $30,000.
Account number: 225-400-0000-5201 (Abalone Cove Sewer Maintenance Fund)
#49 – Iteris, Inc.
The City of Rancho Palos Verdes entered into an on-call service with Iteris, Inc. for
traffic engineering services on August 18, 2015. The estimated services in FY 18-19 are
not to exceed $60,000.
Account number: 101-400-3110-5101 (General Fund)
#50 – Hardy & Harper, Inc.
The City entered into three (3) separate agreements with Hardy & Harper to provide
road maintenance for the landslide area, rights of way maintenance and road
maintenance. On June 19, 2018, Council approved the amendment for the landslide
road maintenance extending the contract to June 30, 2019. At the same meeting, the
City Council also approved a five (5) year contract for the City’s rights of way
maintenance. The estimated services in FY 18-19 are:
Account number: 202-400-3170-5201 (Gas Tax Fund)
Roadway Maintenance, not to exceed $400,000
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202-400-3180-5201 (Gas Tax Fund)
Rights of Way Maintenance, not to exceed $300,000
215-400-8302-8010 (Proposition C Fund)
Landslide Road Maintenance, not to exceed $582,000
285-400-0000-8201 (Portuguese Bend Improvement Authority
Fund)
Landslide Road Maintenance, not to exceed $25,000
202-400-3220-5201 (Gas Tax Fund)
Landslide Road Maintenance, not to exceed $647,000
#51 – John David Cicchetti
The City entered into an on-call services agreement with John David Cicchetti on
August 4, 2015, to provide Landscape Architectural services as needed for Public
Works. Staff is seeking Council authorization for the City Manager to execute an
amendment with John David Cicchetti to increase the not to exceed limit by $140,000,
from $60,000 to $200,000, for design services associated with the Hawthorne Blvd
Beautification. The total services for FY 18-19 are not to exceed $200,000
Account number: 330-400-8804-8004 (Capital Improvement Fund)
Design services for Hawthorne Blvd. Beautification
#52 – Michael Baker International
The City entered into an on-call services agreement with Michael Baker International,
Inc. on June 6, 2017 to provide many civil design services including designing drainage
systems as needed for Public Works. Staff is seeking Council authorization for the City
Manager to execute an amendment with Michael Baker International, Inc. to increase
the not to exceed limit by $190,000, from $60,000 to $250,000, for design services
associated with the Storm Drain Deficiency Improvement Project (SDDIP) in FY 18-19
the services in FY 18-19 are not to exceed $250,000.
Account number: 330-400-8807-8004 (Capital Improvement Fund)
Design services for SDDIP
#53 – Rigg Consulting
The City entered into a five (5) year on-call services agreement with Rigg Consulting on
June 6, 2017, to provide plan review services as needed for Public Works. Staff is
seeking Council authorization for the City Manager to execute an amendment with Rigg
Consulting for plan check services for the remainder years of this on-call agreement not
to exceed $25,000.
Account number: 101-400-3110-5101 (General Fund – Public Works Administration)
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#54 – Sunbeam Consulting
The City entered into an on-call service agreement with Sunbeam Consulting on July
15, 2014, and February 7, 2017 for design services. Staff is seeking Council
authorization for the City Manager to execute an amendment with Sunbeam Consulting
to extend the agreement to June 30, 2019. The City also entered into a school flagging
and management oversight services with Sunbeam Consulting on February 6, 2018.
Additionally, Staff is seeking Council authorization for the City Manager to execute an
amendment to the on-call inspection agreement to include design services with
Sunbeam and increase the not to exceed amount by $687,960, from $334,810 to
$1,022,770, to include design for the Residential Road Rehab – Areas 3 & 4, inspection
of Abalone Cove Sewer, inspection of the Hesse Park Parking Lot and Lighting Design
project, inspection of the improvement installed through the Signage Program,
inspection of outdoor lighting for PVIC and the and inspection of the Street Light
Conversion project. The estimated services in FY 18-19 are:
Account number: 101-400-3110-5101 ($60,000 General Fund – Public Works
Administration)
On-call design services
101-400-3120-5101 ($174,810 General Fund – Traffic
Management)
School flagging and management oversight services
101-400-3110-5101 ($100,000 General Fund – Public Works
Administration)
On-call inspection services
202-400-3170-5201 ($80,000 Gas Tax Fund)
Construction Oversight services
215-400-8302-8010 ($18,000 Proposition C Fund)
Landslide Road Maintenance
330-400-8834-8004 ($500,000 Capital Improvement Fund)
Design services for Residential Road Rehab – Areas 3 & 4
330-400-8203-8006 ($10,000 Capital Improvement Fund)
Inspection services Abalone Cove Sewer
330-400-8418-8006 ($50,000 Capital Improvement Fund)
Inspection of Hesse Park Parking Lot and Lighting Design
330-400-8420-8006 ($13,000 Capital Improvement Fund)
Inspection of Signage Program
211-400-8411-8006 ($5,760 1911 Act Fund)
15
Inspection services for PVIC Outdoor
211-400-8821-8006 ($11,200 1911 Act Fund)
Inspection services for Street Light Conversion
#55 – Stay Green, Inc.
The City entered into a maintenance service agreement with Stay Green, Inc. on
February 1, 2017, to provide landscape services, general maintenance services, trash
and debris services and offsite administrative services and provides all the necessary
material, vehicles and equipment for such services. The estimated services in FY 18-19
are not to exceed $1,074,970.
Account number: 101-400-3120-5201 ($157,470 General Fund – Traffic
Management)
101-400-3140-5201 ($66,000 General Fund – Building
Maintenance)
101-400-3150-5201 ($225,000 General Fund – Trail & Open Space
Maintenance)
202-400-3180-5201 ($25,000 Gas Tax Fund)
209-400-0000-5201 ($500 El Prado Lighting Fund)
221-400-0000-5201 ($535,000 Measure M Fund)
223-400-0000-5201 ($26,000 Sub-region One Fund)
285-400-0000-5201 ($20,000 IA Portuguese Bend Fund)
795-400-0000-5201 ($20,000 IA Abalone Cove Fund)
#56 – Columbia Telecommunications Corporation dba CTC Technology & Energy
The City of Rancho Palos Verdes entered into an agreement with the Columbia
Telecommunications Corporation (dba CTC Technology & Energy) to provide analysis
of wireless tower applications August 4, 2017. The contract expires on August 4, 2018.
Staff is seeking Council authorization for the City Manager to execute an amendment to
extend the agreement to June 30, 2019 for the not to exceed amount of $200,000 for
FY 18-19. The funding source for this agreement is from a Trust Deposit, with no impact
to the City’s financial position.
Account number: 780-200-0000-0201 (Trust Deposit Fund)
16
Fund Account Number Amount Reference #
101 101-400-1470-5201 33,000.00 1
101 101-400-1470-5101 30,000.00 2
101 101-400-1470-5201 35,000.00 3
101 101-400-XXXX-5102 59,000.00 4
213 213-400-0000-5102 21,000.00 4
101 101-400-1470-5201 45,000.00 5
101 101-400-3120-5101 77,300.00 6
101 101-400-1470-5201 53,000.00 7
101 101-400-1470-5101 210,000.00 8
101 101-400-1210-5107 750,000.00 9
101 101-400-1210-5108 60,000.00 9
101 101-400-1210-5109 55,000.00 9
101 101-400-1210-5110 60,000.00 9
101 101-400-6110-5101 6,318,500.00 10
101 101-400-6120-5101 16,917.00 10
101 101-400-6120-5111 16,000.00 10
101 101-400-6120-5112 20,000.00 10
101 101-400-6120-5113 8,000.00 10
101 101-400-6120-5114 10,000.00 10
101 101-400-6120-5115 72,000.00 10
101 101-400-6120-5116 584,200.00 10
101 101-400-2999-5101 50,000.00 11
101 101-400-1470-5201 55,000.00 12
101 101-400-1470-5201 57,575.00 13
101 101-400-1470-5101 147,300.00 14
101 101-400-4180-5101 36,000.00 15
101 101-400-4150-5101 45,000.00 16
101 101-400-4180-5101 80,000.00 17
101 101-400-4170-5101 150,000.00 18
222 222-400-0000-5101 149,500.00 19
101 101-400-4130-5101 329,000.00 20
101 101-400-4120-5101 37,500.00 21
101 101-400-4110-5118 133,250.00 22
101 101-400-XXXX-4310 50,000.00 23
101 101-400-2110-5101 50,200.00 24
285 285-400-0000-5101 2,900.00 24
701 701-400-0000-5101 4,000.00 24
795 795-400-0000-5101 2,900.00 24
101 101-400-5170-5101 35,000.00 25
225 225-400-0000-5201 40,000.00 26
330 330-400-8202-8005 25,000.00 26
101 101-400-3151-5201 75,000.00 27
101 101-400-3151-5201 75,000.00 28
228 228-400-8501-8403 30,000.00 29
101 101-400-3110-5101 60,000.00 30
330 330-400-XXXX-XXXX 150,000.00 30
A-1
Fund Account Number Amount Reference #
101 101-400-3110-5101 60,000.00 31
213 213-400-0000-5101 25,000.00 31
101 101-400-3150-5201 120,000.00 32
101 101-400-3151-5201 25,161.00 32
101 101-400-3150-5201 72,000.00 33
101 101-400-3130-5201 80,000.00 34
101 101-400-3140-5201 77,700.00 35
101 101-400-3110-5101 20,000.00 36
216 216-400-8824-8004 50,000.00 36
330 330-400-8417-8006 10,000.00 36
330 330-400-8804-8006 28,000.00 36
101 101-400-3130-5101 202,000.00 37
101 101-400-3120-5201 129,745.00 38
101 101-400-3110-5101 75,000.00 39
330 330-400-8420-8004 25,000.00 39
101 101-400-3120-5101 180,000.00 40
220 220-400-8809-8004 120,000.00 40
330 330-400-8417-8004 20,000.00 40
216 216-400-8824-8006 45,000.00 40
330 330-400-8828-8004 100,000.00 40
202 202-400-3120-5201 62,624.00 41
211 211-400-0000-5201 62,625.00 41
101 101-400-3110-5101 50,000.00 42
101 101-400-3130-5201 29,500.00 43
202 202-400-3180-5201 210,500.00 43
101 101-400-3130-5101 250,000.00 44
202 202-400-3180-5201 120,000.00 45
213 213-400-0000-5201 75,000.00 45
221 221-400-0000-5201 193,000.00 45
101 101-400-3110-5101 32,000.00 46
330 330-400-8818-8006 150,000.00 46
228 228-400-8501-8006 28,000.00 46
216 216-400-0000-5101 727,282.00 47
225 225-400-0000-5201 30,000.00 48
101 101-400-3110-5101 60,000.00 49
202 202-400-3170-5201 400,000.00 50
202 202-400-3180-5201 300,000.00 50
215 215-400-8302-8010 582,000.00 50
285 285-400-0000-8201 25,000.00 50
202 202-400-3220-5201 647,000.00 50
330 330-400-8804-8004 200,000.00 51
330 330-400-8807-8004 250,000.00 52
101 101-400-3110-5101 25,000.00 53
101 101-400-3110-5101 60,000.00 54
101 101-400-3120-5101 174,810.00 54
101 101-400-3110-5101 100,000.00 54
A-2
Fund Account Number Amount Reference #
202 202-400-3170-5201 80,000.00 54
215 215-400-8302-8010 18,000.00 54
330 330-400-8834-8004 500,000.00 54
330 330-400-8203-8006 10,000.00 54
330 330-400-8418-8006 50,000.00 54
330 330-400-8420-8006 13,000.00 54
211 211-400-8411-8006 5,760.00 54
211 211-400-8821-8006 11,200.00 54
101 101-400-3120-5201 157,470.00 55
101 101-400-3140-5201 66,000.00 55
101 101-400-3150-5201 225,000.00 55
202 202-400-3180-5201 25,000.00 55
209 209-400-0000-5201 500.00 55
221 221-400-0000-5201 535,000.00 55
223 223-400-0000-5201 26,000.00 55
285 285-400-0000-5201 20,000.00 55
795 795-400-0000-5201 20,000.00 55
780 780-200-0000-0201 200,000.00 56
18,675,919.00
A-3