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CC AGD 20180807 AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING TUESDAY, AUGUST 7, 2018 FRED HESSE COMMUNITY PARK, MCTAGGART HALL 29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275 6:00 P.M. – CLOSED SESSION 7:00 P.M. – REGULAR MEETING NEXT RESOLUTION NO. 2018-53 NEXT ORDINANCE NO. 608 6:00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Brooks ROLL CALL: Councilman Alegria Councilman Cruikshank Councilman Dyda Mayor Pro Tem Duhovic Mayor Brooks PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section 54954.5. All Statutory References are to California Government Code Sections 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION GC SECTION 54956.9 (1)(d) Name of Case: Sandoval v. Colborn et al., Superior Court Case No. BS174053 City Council Agenda August 7, 2018 Page 2 of 7 RECESS TO CLOSED SESSION (FIRESIDE ROOM): ADJOURN TO REGULAR MEETING (MCTAGGART HALL): 7:00 P.M. – REGULAR MEETING CALL TO ORDER: Mayor Brooks ROLL CALL: Councilman Alegria Councilman Cruikshank Councilman Dyda Mayor Pro Tem Duhovic Mayor Brooks PLEDGE OF ALLEGIANCE: To be announced CLOSED SESSION REPORT: MAYOR’S ANNOUNCEMENTS: RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS ON NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CITY MANAGER REPORT: CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. City Council Agenda August 7, 2018 Page 3 of 7 B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the June 19, 2018, Regular meeting and July 17, 2018, Special/Regular meeting. C. Register of Demands (Cullen) Recommendation: Adopt Resolution No. 2018-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. D. Consideration and possible action regarding the June 2018 Cash Balances/Monthly Treasurer’s Report (Cullen) Recommendation: Receive and file the June 2018 Cash Balances/Monthly Treasurer’s Report. E. Consideration and possible action to issue payments to both Sully-Miller Contracting Company (Sully-Miller) and American Asphalt South, Inc. (American South) for work completed on existing contracts. (Chan) Recommendation: 1) Authorize Staff to issue a final payment of $92,895.84 to Sully-Miller for work that was incorrectly invoiced; and, 2) Authorize Staff to issue a final payment of $72,910.00 to American South for work that was not invoiced. F. Consideration and possible action to approve the professional service contract for the printing of four (4) quarterly City Newsletters and Recreation inserts in FY18-19 for a total of $34,000, with an option to extend the term for two additional 1-year extensions at City’s discretion. (Waters) Recommendation: Authorize the Mayor to execute the attached professional services agreement with Marina Graphic Center for the production of the four (4) City Newsletters and Recreation inserts in FY18-19 for a total of $34,000, with an option to extend the term for two additional 1-year extensions at the City’s discretion. G. Consideration and possible action regarding two claims against the City by St. John Fisher Catholic Church and the Roman Catholic Archbishop of Los Angeles (RCALA). (Colborn) Recommendation: Reject the claims and direct Staff to notify the claimants. H. Consideration and possible action to renew the agreement with Trump National Golf Club for the management of ceremony rentals at Founders Park (Trautner) Recommendation: Renew the contract with Trump National Golf Club for the management of rentals at Founders Park for a further five (5) consecutive years (August 21, 2018, to August 20, 2023). I. Consideration and possible action to receive and file the 2018 Local Agency Biennial Notice for the City of Rancho Palos Verdes, indicating that the Conflict of Interest Code be amended and updating the Conflict of Interest Code for the City of Rancho Palos Verdes (Colborn) City Council Agenda August 7, 2018 Page 4 of 7 Recommendation: Receive and file the 2018 Local Agency Biennial Notice for the City of Rancho Palos Verdes, indicating that the Conflict of Interest Code be amended; and, 2) Adopt Resolution No. 2018-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ADOPTING A CONFLICT OF INTEREST CODE WHICH INCORPORATES BY REFERENCE THE STANDARD CONFLICT OF INTEREST CODE PREPARED BY THE FAIR POLITICAL PRACTICES COMMISSION AND REPEALING RESOLUTION NO. 2016-43. J. Consideration and possible action to authorize the City Clerk to file a Notice of Completion for the ADA Access Improvements Fred Hesse Park Project (Flannigan) Recommendation: 1) Accept the project as complete; 2) Authorize the City Clerk to file a Notice of Completion for the project with the Los Angeles County Recorder; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond; and,3) Authorize the Director of Public Works to release the 5% construction retention payment to ABNY General Engineering, Inc. 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City. K. Consideration and possible action to review and adopt the FY 18-19 Investment Policy for the City of Rancho Palos Verdes (Nguyen) Recommendation: Adopt the FY18-19 Investment Policy for the City of Rancho Palos Verdes. L. Consideration and possible action to receive an update on the status of Federal proposals for off-shore drilling (Fox) Recommendation: Receive and file. M. Consideration and possible action to approve an amendment to a Memorandum of Understanding between the agencies participating in the Peninsula Watershed Management Group, and award a professional services contract for the Santa Monica Bay Beach Bacteria (SMBBB) Total Maximum Daily Load (TMDL) Monitoring Program Services to Geosyntec Consultant, Inc. (Eder) Recommendation: 1) Approve the First Amendment to the Memorandum of Understanding (MOU) for cost sharing between agencies in the Peninsula Watershed Management Group (Peninsula WMG) to implement the CIMP (Coordinated Integrated Monitoring Program); 2) Award a Professional Services contract to Geosyntec Consultants, Inc. for the SMBBB TMDL monitoring, in the amount of $299,880; and, 3) Authorize the Mayor and City Clerk to execute the Professional Services Agreement, subject to approval as to form by the City Attorney. N. Consideration and possible action to approve a Notice of Completion (NOC) for the Storm Drain Point Repair Project (Eder) Recommendation: 1) Accept the project as complete; 2) Authorize the City Clerk to file a Notice of Completion for the project with the Los Angeles County Recorder; and City Council Agenda August 7, 2018 Page 5 of 7 if no claims are filed within 35 days after recordation, and send a notice to the surety company to exonerate the Payment and Performance Bond; and, 3) Authorize the Director of Public Works to release the 5% construction retention payment to G.B. Cooke, Inc., 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City. O. Consideration and possible action to receive information related to the collection of the Business License Tax from businesses not located within the City of Rancho Palos Verdes (Browning) Recommendation: Receive and file this report related to the Business License Tax collected from businesses not located within the City of Rancho Palos Verdes. CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested). 1. Consideration and possible action regarding an appeal of the Planning Commission’s approval of a Grading Permit application for Green Hills Memorial Park (Case No. PLGR2018-0008) (Kim) (30 mins.) Recommendation: Adopt Resolution No. 2018-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, DENYING THE APPEAL AND UPHOLDING THE PLANNING COMMISSION’S DECISION, THEREBY APPROVING A MAJOR GRADING PERMIT TO ALLOW 424YD³ OF BALANCED GRADING TO ACCOMMODATE THE INSTALLATION OF VAULTS ASSOCIATED WITH EARTH INTERMENTS, 3’ TALL WALLS, AND BENCHES IN THE UNIMPROVED PORTION OF ALTA VISTA GARDENS (AREA 2) AT GREEN HILLS MEMORIAL PARK AT 27501 WESTERN AVENUE. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. 2. Consideration and possible action to receive the Update to the Feasibility Study to remediate the Portuguese Bend Landslide, and to provide direction to begin implementing recommendations from the Feasibility Study. (Dragoo) (90 mins.) City Council Agenda August 7, 2018 Page 6 of 7 Recommendation: 1) Receive and file the Feasibility Study Update; 2) Appropriate $260,000 and authorize Staff to develop a Request for Proposals for an engineering analysis, evaluation, and design for the lower portion of the landslide that would convey the drainage runoff to the ocean directly; as well as design of groundwater extraction horizontal drains (hydro-augers) for this lower area of the landslide; 3) Appropriate $150,000 and authorize Staff to develop a Request for Proposals for performing a hydrologic study and engineering analysis of the canyons to identify where, how, and to what extent the stormwater infiltrates into the groundwater in the Portuguese Bend Landslide Complex; and 4) Authorize the City Council to appoint a subcommittee to work with the City Manager and City Attorney in negotiating with the City of Rolling Hills to address and resolve the runoff as well as sanitary sewer effluent for septic tanks and private treatment systems which are contributing to landslide movement from the City of Rolling Hills. CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City’s website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on August 21, 2018 for a Closed Session meeting and 7:00 P.M. for a Regular meeting. City Council Agenda August 7, 2018 Page 7 of 7 City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours Monday – Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City’s website www.rpvca.gov Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed to the City Council and not to the staff or the public; repetition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged. Public Comments: The City Council may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Council. Conduct at the Council Meeting: The Mayor shall order removed from the Council Chambers any person(s) who commit the following acts at a meeting of the City Council: Disorderly, contemptuous or insolent behavior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the Council from the audience; any other unlawful interference with the due and orderly course of the meeting. Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. Continuation of Meeting: The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new business items after 10:15 p.m., unless the majority of the Council members who are present affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting ends before all of the items listed on the agenda are completed, any unfinished business will be continued to the next succeeding day that is not a holiday, at a location to be determined. American with Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5217 at least 48 hours prior to the meeting. i$! CITY OF RANCHO PALOS VERDES STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF RANCHO PALOS VERDES) AFFIDAVIT OF AGENDA POSTING I, Emily Colborn, declare as follows: That I am the City Clerk of the City of Rancho Palos Verdes; that I hereb Y affirm that a copy of the agendas for the Regular Meetings of the City Council; Successor Agency for the Redevelopment Agency and the Improvement Authority for August 7, 2018, were conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date indicated below. Time: 5- 3v f 11‘ Dated: August 1, 2018 NM. ity Clerk W:101 City Clerk\2018 CITY COUNCIL AGENDASIAffidavits of Posting120180807 Affidavit of Posting Reg Agendas CC SA and IA.doc 30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391/(310)377-0360/Fax(310)544-5291 www.rpvca.gov