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RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
JUNE 5, 2018
CALL TO ORDER:
A Regular meeting of the Rancho Palos Verdes City Council for the purpose of a Closed
Session was called to order by Mayor Brooks at 6:07 P.M. at Fred Hesse Community
Park, McTaggart Hall, 29301 Hawthorne Boulevard, notice having been given with
affidavit thereto on file.
City Council roll call was answered as follows:
PRESENT: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
ABSENT: None
Also present were Doug Willmore, City Manager; Bill Wynder, City Attorney; Gabriella
Yap, Deputy City Manager; and Emily Colborn, City Clerk.
PUBLIC COMMENTS:
City Clerk Colborn reported that there were no requests to speak.
CLOSED SESSION ITEMS ANNOUNCED:
Elena Gerli, Assistant City Attorney, announced the items to be discussed in Closed
Session.
1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
GC SECTION 54956.9 (d)(1)
Name of case: City of Rancho Palos Verdes v. Eric Mark, Case No: BC70216.
2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
GC SECTION 54956.9 (d)(1)
Name of case: City of Rancho Palos Verdes v. Anoja Wickramarachchi; L.A.
Superior Court, Case No. BC686940
3. CONFERENCE WITH LEGAL COUNSEL—INITIATION OF LITIGATION
GC SECTION 54956.9 (d)(4)
Based on existing facts and circumstances, the legislative body of the local agency
has decided to initiate or is deciding whether to initiate litigation in 7 cases.
RECESS TO CLOSED SESSION (FIRESIDE ROOM):
At 6:08 P.M., the Council recessed to Closed Session.
ADJOURN TO REGULAR MEETING:
At 6:58 P.M. the Closed Session was adjourned to the Regular meeting.
REGULAR MEETING — OPEN SESSION
CALL TO ORDER:
A Regular meeting of the Rancho Palos Verdes City Council was called to order by
Mayor Brooks at 7:10 P.M. at Fred Hesse Community Park, McTaggart Hall, 29301
Hawthorne Boulevard, notice having been given with affidavit thereto on file.
City Council roll call was answered as follows:
PRESENT: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
ABSENT: None
Also present were Doug Willmore, City Manager; Gabriella Yap, Deputy City Manager;
Elena Gerli, Assistant City Attorney; Deborah Cullen, Director of Finance; Trang
Nguyen, Deputy Director of Finance; Ara Mihranian, Director of Community
Development; Amy Seeraty, Associate Planner; Elias Sassoon, Director of Public
Works; Cory Linder, Director of Recreation and Parks; Teresa Takaoka, Deputy City
Clerk; and Emily Colborn, City Clerk.
PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was led by John Van Deason, Boy Scout Troop 210.
CLOSED SESSION REPORT:
Elena Gerli, Assistant City Attorney reported that with regards to Closed Session Items
No. 1, 2, and 3, matters were discussed with no reportable action taken.
MAYOR'S ANNOUNCEMENTS:
Mayor Brooks spoke about the Docent Appreciation Luncheon and acknowledged
Noreen Marcinelli who is the Docent of the Year.
Mayor Brook also announced that tonight's meeting will be adjourned in memory of
long-time resident and volunteer, Daphne Clark.
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June 5, 2018
Page 2 of 11
1. Recognition of outgoing Planning Commissioner David Tomblin
Mayor Brooks recognized former Planning Commissioner David Tomblin for his years of
service on the Planning Commission and for his service to the City.
Planning Commissioner Bob Nelson and past Planning Commissioner David Emenhiser
commended Mr. Tomblin for his service, leadership, and guidance on the Planning
Commission.
RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:
Mayor Brooks announced Recyclers of the Month from the May 15, 2018, City Council
meeting: J A Fehr and Renee Leeuwenburgh. She indicated that all winners receive a
check for $250 and urged everyone to participate in the City's Recycling Program. She
noted that in addition to winning the Recycler Drawing, the two individuals also won a
Personal Emergency Preparedness Kit from the City at a value of$60.00.
APPROVAL OF THE AGENDA:
Mayor Pro Tem Duhovic moved, seconded by Councilman Dyda, to approve the
agenda as presented.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
PUBLIC COMMENTS:
Mayor Brooks announced that tonight's public comments would be limited to two
minutes per speaker due to tonight's heavy agenda.
City Clerk Colborn reported that there were four requests to speak.
Debbie Landes, Vista Verde resident, voiced concerns and issues with Green Hills
Memorial Park.
Mickey Rodich, expressed concern with a guardrail on Palos Verdes Drive East that
was damaged due to a collision and hasn't been repaired. Mr. Rodich inquired if the City
collects for damages.
Joanna Jones, voiced concerns and issues with Green Hills Memorial Park with regards
to Grading Permits being approved to develop the property instead of complying with
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June 5, 2018
Page 3 of 11
the Master Plan. In closing Ms. Jones wished Mr. Tomblin a farewell and thanked him
for his service on the Planning Commission.
Sharon Loveys, spoke regarding late correspondence she submitted from the
International Cemetery, Cremation, and Funeral Association with information on density
at cemeteries and requested that Green Hills prepare a similar report based on their
southern California location.
CITY MANAGER REPORT:
City Manager Willmore announced the following: Los Angeles County Sherriff's
Department has launched their mobile application; traffic is expected on June 6th - 8th
during area schools graduation ceremonies; answers to questions submitted regarding
the Portuguese Bend Feasibility Study are posted on the City's website; Movie in the
Park: "Despicable Me 3" on June 16, 2018, at Hesse Park, with family-friendly activities
at 6:30 PM. and movie to start at dusk (around 8:15 PM).
CONSENT CALENDAR:
City Clerk Colborn reported that late correspondence was distributed prior to the
meeting regarding Items E, F, I, N, and 0 and there were requests to speak on Items F
and M.
Mayor Brooks moved, seconded by Councilman Cruikshank, to approve the Consent
Calendar with Items F and M removed and to be heard immediately after the Consent
Calendar.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
A. Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members
after the reading of the title.
B. Approval of Minutes
Approved the Minutes of the April 28, 2018, Adjourned Regular meeting (CIP); May
1, 2018, Regular meeting; and, May 21, 2018, Adjourned Regular meeting (Charter
Initiative).
C. Register of Demands
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June 5, 2018
Page 4 of 11
Adopted Resolution No. 2018-29, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE
PAID.
D. Consideration and possible action to approve a Settlement Agreement with
ABNY General Engineering, Inc., for the termination of the ADA Access
Improvements Fred Hesse Park construction contract.
Approved the Settlement Agreement with ABNY General Engineering, Inc., for the
termination of the ADA Access Improvements Fred Hesse Park construction contract
in the amount of$39,500.00.
E. Consideration and possible action to review the current status of Border
Issues.
Received and filed the first biannual report on the status of Border Issues for 2018.
F. Consideration and possible action to authorize the Mayor to sign a letter in
support of the proposed request for proposals (RFP) for the South Bay Cities
Council of Governments' (SBCCOG) regional broadband project.
This item was removed from the Consent Calendar for separate consideration.
G. Consideration and possible action to authorize a contract amendment
between the City and Palp, Inc. DBA Excel paving for the Bus Stop ADA Access
Improvements Project to include required CDBG certification provisions, and
to authorize the City Clerk to file a Notice of Completion for the Bus Stop ADA
Access Improvements Project.
(1) Approved Amendment No. 1 to the Agreement between the City and Palp, Inc.
DBA Excel Paving for the Bus Stop ADA Access Improvements Project to include
required CDBG certification provisions; (2) Authorized the Mayor and City Clerk to
execute Amendment No. 1 to the agreement between the City and Palp, Inc. DBA
Excel Paving for the Bus Stop ADA Access Improvements Project;
(3) Accepted the project as complete; (4) Authorized the City Clerk to file a Notice of
Completion for the project with the Los Angeles County Recorder; and if no claims
are filed within 35 days after recordation, send a notice to the surety company to
exonerate the Performance Bond; and, (5) Authorized the Director of Public Works
to release the 5% construction retention payment to Palp, Inc. DBA Excel Paving 35
days after recordation of the Notice of Completion by the Los Angeles County
Recorder, contingent upon no claims being filed on the project, and the contractor
posting an acceptable warranty bond with the City
H. Consideration and possible action to amend the contract with Prosum, Inc. to
include Interim IT Manager services.
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June 5, 2018
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(1) Amended contract with Prosum, Inc., in a form approved by the City Attorney, to
include Interim IT Manager services; and, (2) Authorized an additional appropriation
of$20,000 for FY17-18 for Interim IT Manager services.
I. Consideration and possible action to award a construction contract for the
Palos Verdes Drive West Median Beautification (PVDW Beautification), award a
construction services agreement to United Irrigation, Inc. DBA United GLI for
$394,545, award a professional services agreement to DCA Civil Engineering
Group for $31,920, and authorize a project contingency of$42,646.50 for both
contracts.
(1) Awarded a construction contract to United Irrigation, Inc. DBA United GLI in the
amount of$394,545; (2) Awarded a professional services agreement to DCA Civil
Engineering Group in the amount of$31,920 for construction inspection/oversight
services; (3) Authorized Staff to utilize an additional 10% ($42,646.50) for project
contingency for both construction as well as inspection/oversight contracts for a total
authorization of$469,111.50; and, (4) Authorized the Mayor and City Clerk to
execute the Construction Services Agreements; subject to approval as to form by
the City Attorney.
J. Consideration and possible action regarding the April 2018 Cash
Balances/Monthly Treasurer's Report.
Received and filed the April 2018 Cash Balances/Monthly Treasurer's Report.
K. Consideration and possible action to receive and file results of performance
audits of two of the City's commercial waste haulers, USA Waste of California,
Inc. DBA Waste Management and Consolidated Disposal Service, LLC DBA
Republic Services.
Received and filed the performance audit reports for USA Waste of California, Inc.
DBA Waste Management and Consolidated Disposal Service, LLC DBA Republic
Services for calendar years 2015 and 2016.
L. Consideration and possible action to approve the Sheriff's Law Enforcement
Agreement and Deployment Survey.
Authorized the City Manager to sign the FY18-19 Law Enforcement Services
Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and
Rolling Hills Estates); and the FY18-19 Rancho Palos Verdes Deployment Survey
with the Los Angeles County Sheriff's Department.
M. Consideration and possible action to receive an update on the Civic Center
Advisory Committee's activities and authorize the preparation of Requests for
Proposals (RFPs) for a Phase 2 Environmental Site Assessment and a civic
center programming document.
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June 5, 2018
Page 6 of 11
This item was removed from the Consent Calendar for separate consideration.
N. Consideration and possible action to enter into an Agreement with Vigilant
Solutions, Inc. to purchase and install Phase 1 of ALPR cameras for Eastview
neighborhoods along Western Avenue.
Entered into an Agreement with Vigilant Solutions, Inc. in a form approved by the
City Attorney, to purchase and install Phase 1 of ALPR cameras for Eastview
neighborhoods along Western Avenue.
O. Consideration and possible action to approve the Second Amendment to the
Memorandum of Understanding between the City and the Rancho Palos
Verdes Employee Association (RPVEA MOU FY 2017-2020) and related draft
resolutions to update the approved salary schedule for Competitive,
Confidential, Management and Part-time classifications.
(1) Adopted Resolution No. 2018-30, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, APPROVING AND
ADOPTING THE SECOND AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF RANCHO PALOS VERDES AND
THE RANCHO PALOS VERDES EMPLOYEES ASSOCIATION; and
(2) Adopted Resolution No. 2018-31, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, AMENDING AND
RESTATING THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE,
MANAGEMENT, CONFIDENTIAL AND PART-TIME CLASSIFICATIONS; AND
SUPERSEDING THE CITY SALARY SCHEDULE IN RESOLUTION NO. 2017-61.
CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT:
F. Consideration and possible action to authorize the Mayor to sign a letter in
support of the proposed request for proposals (RFP) for the South Bay Cities
Council of Governments' (SBCCOG) regional broadband project.
This item was removed from the Consent Calendar for separate consideration.
City Clerk Colborn reported that there was one request to speak.
Jacki Bacharach, SBCCOG Executive Director, spoke about SBCCOG working with the
South Bay Workforce Investment Board (SBWIB) to develop a regional broadband,
fiber-optic network that would provide a high-speed capacity broadband network that
will allow the South Bay cities to embrace the digital economy, smart city initiatives,
integrated utilities and next-generation economic development. Subsequently,
SBCCOG is preparing to release a request for proposals (RFP) for this project, and
requested that the City Council support the RFP.
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June 5, 2018
Page 7 of 11
Discussion ensued among Council Members and Staff.
Councilman Dyda moved, seconded by Councilman Alegria, to sign the letter of support
for the RFP for SBCCOG's regional broadband project.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
M. Consideration and possible action to receive an update on the Civic Center
Advisory Committee's activities and authorize the preparation of Requests for
Proposals (RFPs) for a Phase 2 Environmental Site Assessment and a civic
center programming document.
This item was removed from the Consent Calendar for separate consideration.
City Clerk Colborn reported that there was one request to speak.
Bill Gershner, Civic Center Advisory Committee (CCAC) Chair gave an update on the
activities of the CCAC and spoke of the importance to proceed with the preparation of
RFPs for a Phase 2 Environmental Site Assessment and a civic center programming
document.
Discussion ensued among Council Members and Staff.
Councilman Dyda moved, seconded by Councilman Alegria, to authorize Staff and the
CCAC to proceed with the preparation of RFPs for a Phase 2 Environmental Site
Assessment and a civic center programming document.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
PUBLIC HEARINGS:
1. Consideration and possible action regarding the Fiscal Year 18-19 Draft
Budget and Capital Improvement Program including discussion and possible
direction regarding all City revenues and expenditures.
City Clerk Colborn reported that notice of the public hearing was duly published, late
correspondence was received and distributed prior to the meeting, and there were no
requests to speak.
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Mayor Brooks declared the public hearing open.
Deborah Cullen, Director of Finance, presented a brief staff report and PowerPoint
presentation.
Director Cullen announced that the public hearing would be continued to June 19, 2018,
to hear any additional comments and for consideration of adoption.
With no requests to speak, Mayor Brooks continued the public hearing to June 19,
2018.
Discussion ensued among Council Members and Staff.
Mayor Pro Tem Duhovic moved, seconded by Councilman Dyda, to (1) Receive Staff
presentation of FY17-18 updated General Fund year-end estimates and fund balance;
(2) Receive Staff presentation of FY18-19 Preliminary Budget and Capital Improvement
Program; (3) Determine that the utility users' tax (UUT) rate of 3% continues to be a
necessary revenue source for the City's operating and capital improvements, and that
the current rate of 3% should be maintained; and, (4) Continue public hearing to June
19, 2018.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
Mayor Brooks called for a brief recess at 8:16 P.M. The meeting reconvened at 8:25
P.M.
2. Consideration and possible action to approve the redesigned residence for 11
Nantasket Drive (Lot No. 1) and approve revisions to the City Council-
approved height, grading quantity, and lot coverage conditions of approval for
11 and 21 Nantasket Drive (Case Nos. PLRV2018-0010 and -0011).
City Clerk Colborn reported that notice of the public hearing was duly published and
there were two requests to speak.
Mayor Brooks declared the public hearing open.
Amy Seeraty, Associate Planner, presented a brief staff report and PowerPoint
presentation.
The following people spoke:
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June 5, 2018
Page 9 of 11
Dana Ireland, property owner, spoke and stated his case and noted that he has made
several attempts to connect with the Applicant to no avail.
Mickey Rodich, inquired whether this project would be subject to the new route hauling
ordinance.
Ara Mihranian, Director of Community Development, responded that the project is not
subject to the route hauling ordinance since the soil would be exported and not imported
into the City.
With no other requests to speak, Mayor Brooks declared the public hearing closed.
Discussion ensued among Council Members and Staff.
Councilman Cruikshank moved, seconded by Mayor Pro Tem Duhovic, to (1) Approve,
via Minute Order, the redesigned residence for 11 Nantasket Drive, finding that it
minimizes the impairment of views from properties located at 6619, 6617 and 6615
Beachview Drive pursuant to Condition No. 46 of Resolution No. 2010-87; and, (2)
Adopt Resolution No. 2018-31, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES APPROVING REVISION "A" TO CITY-COUNCIL-
APPROVED GRADING PERMIT AND COASTAL DEVELOPMENT PERMIT TO
INCREASE THE STRUCTURE HEIGHT, GRADING QUANTITY, AND LOT
COVERAGE CONDITIONS OF APPROVAL FOR 11 AND 21 NANTASKET DRIVE.
The motion passed on the following roll call vote:
AYES: Alegria, Cruikshank, Dyda, Duhovic, and Mayor Brooks
NOES: None
ABSENT: None
REGULAR BUSINESS:
None.
CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER:
None.
FUTURE AGENDA ITEMS:
The following items were raised by Councilmembers as future agenda items:
Mayor Brooks requested to add leaf blower regulations to the existing City's noise
ordinance.
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June 5, 2018
Page 10 of 11
Councilmember Alegria requested an update on coastal drilling legislation.
CITY COUNCIL ORAL REPORTS:
Each Council Member present reported on his/her attendance at various organization
and association meetings.
ADJOURNMENT:
At 9:33 P.M., Mayor Brooks adjourned to 6:00 P.M. on June 19, 2018 for a Closed
Session meeting and 7:00 P.M. for a Regular meeting.
Mayor Brooks adjourned in memory of longtime resident and volunteer, Daphne Clark.
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June 5, 2018
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