CC SR 20180605 N - Vigilant Solutions ALPR Cameras Western Phase 1RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 06/05/2018
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to enter into an Agreement with Vigilant Solutions,
Inc. to purchase and install Phase 1 of ALPR cameras for Eastview neighborhoods
along Western Avenue
RECOMMENDED COUNCIL ACTION:
(1) Enter into an Agreement with Vigilant Solutions, Inc. in a form approved by the
City Attorney, to purchase and install Phase 1 of ALPR cameras for Eastview
neighborhoods along Western Avenue.
FISCAL IMPACT: Equipment and Installation will cost $179,217.45, including tax and
shipping, and is within the City’s budget for these items.
Amount Budgeted: $360,000
Additional Appropriation: $0
Account Number(s): 101-400-6120-4901
ORIGINATED BY: Gabriella Yap, Deputy City Manager
REVIEWED BY: Same as above
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. Vigilant Solutions Western Avenue Phase 1 Proposal (page A-1)
BACKGROUND AND DISCUSSION:
At the December 20, 2016, City Council meeting, the Council authorized $360,000 for
Automated License Plate Recognition (ALPR) camera equipment (not including
construction) for the Eastview neighborhoods along Western Avenue.
Staff has done multiple site surveys and determined the best locations for Phase 1 of
the project (primarily those that involve new construction) and Phase 2 (those that will
utilize streetlights that the City will acquire from Southern California Edison (SCE)). The
ALPR Subcommittee, comprised of Mayor Pro Tem Duhovic and Councilman Dyda, has
reviewed the locations and approves of Phase 1 and suggested additional sites for
Phase 2. Staff will bring back Phase 2 at a future date after the suggestions the
Subcommittee made have been added, and after the California Public Utilities
Commission (CPUC) finishes reviewing the streetlight purchase.
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Phase 1 will include construction at five sites and the installation of ten ALPR cameras.
The bid specifications for this construction work are being prepared currently and Staff
will bring back a Staff report and agreement with the lowest responsive and responsible
bidder at a future date. The City Council is currently being asked to authorize only the
purchase and installation of the Phase 1 cameras in the amount of $179,217.45,
including tax and shipping. Authorization is being requested before the construction
bids have been completed to enable Vigilant to begin manufacturing the cameras,
thereby cutting down lead time and ensuring that the cameras are available once site
construction is complete for the Phase 1 sites.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternative action is available for
the City Council’s consideration:
1. Do not approve the agreement with Vigilant Solutions, Inc. at this time.
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Quote For:
Rancho Palos Verdes Estates
Fixed Expansion, Phase 1 (Based off 3-28-18 Site Survey) - Standard
ALPR Installation Only
Quoted By:
Vigilant Solutions, LLC
Greg Mills
Date: 05-29-18
Be Smart. Be Safe. Be Vigilant.
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Page 1 of 1
Vigilant Solutions, LLC
1152 Stealth Street
Livermore, California 94551
(P) 858-287-0067
Attention: Rancho Palos Verdes Estates Date 5/29/2018
Project Name: Fixed Expansion, Phase 1 (Based off 3-28-18
Site Survey) - Standard ALPR Installation Only Quote Number: GSM-0792-02
PROJECT QUOTATION
We at Vigilant Solutions are pleased to quote the following systems for the above referenced project:
Qty Item # Description
(5) VSF-075-H-RE with
Installation Bundle
2 Fixed Camera Reaper With Installation
2 75mm Reaper fixed camera and Comms Box with GX450 and Camera Cable
5-year CLKs (Basic/Standard)
5-years of warranty
Vigilant Travel
Mounting Bracket
Installation and commissioning of 2 cameras and 1 communications box.
Subtotal Price (Excluding sales tax) $163,540.00
Qty Item # Description
(10) VS-SHP-02 Vigilant Shipping & Handling Charges
Applies to each fixed camera LPR System
Shipping Method is FOB Shipping
Subtotal Price (Excluding sales tax) $550.00
Qty Item # Description
(1) Tax Tax on hardware at 9.25%
Subtotal Price $15,127.45
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above.
3. This Quote does not include anything outside the above stated bill of materials.
4. Price assumes 120v constant power available at the pole.
5. All work to be performed M-F 8-5.
6. Cost for permits and drawings are the responsibility of the customer.
7. Quote does not include addition of new poles or mast arms.
8. Equipment to be installed on existing infrastructure.
Quoted by: Greg Mills - 858-287-0067 - greg.mills@vigilantsolutions.com
Total Price $179,217.45
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