CC SR 20180605 L - Sheriff Agreement
RANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 06/05/2018
AGENDA REPORT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to approve the Sheriff’s Law Enforcement Agreement
and Deployment Survey.
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to sign the FY18-19 Law Enforcement Services
Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and
Rolling Hills Estates); and the FY18-19 Rancho Palos Verdes Deployment Survey
with the Los Angeles County Sheriff’s Department.
FISCAL IMPACT: $6,335,381.89 for Sheriff’s General Law Enforcement Services,
including CORE deputies, throughout the City. $710,235.00 is budgeted for Sheriff’s
Special Programs, which includes $584,235.00 budgeted for Preserve Enforcement and
$126,000 in directed patrols and traffic control.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 101-400-6110-5101 (Prof/Technical Service)
101-400-6120-5111 (Traffic Control)
101-400-6120-5112 (Coastal Area Patrol)
101-400-6120-5113 (Western Ave Patrol)
101-400-6120-5114 (Summer Evening Patrol)
101-400-6120-5115 (Supplemental Patrol)
101-400-6120-5116 (Preserve Enforcement)
ORIGINATED BY: Jacqueline Ruiz, Administrative Analyst
REVIEWED BY: Gabriella Yap, Deputy City Manager APPROVED BY: Doug W illmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. RPV Contract Law Enforcement Service Level Agreement (page A-1)
BACKGROUND AND DISCUSSION:
Since its incorporation, law enforcement services have been provided to the City by the
Los Angeles County Sheriff’s Department. The agreement is overseen by the Regional
Law Enforcement Committee, made up of two Councilmembers from each jurisdiction,
which meets on a quarterly basis. In 2014, the regional cities agreed to migrate from a
variable contract formula used to calculate the annual cost sharing of Sheriff’s services
1
to a fixed percentage-only formula. The formula apportions general law enforcement
services among the three cities as follows: Rancho Palos Verdes (68%), Rolling Hills
(4%) and Rolling Hills Estates (28%).
Each year, the City Council approves a Law Enforcement Services Agreement and a
Deployment Survey that stipulates the service levels and type of law enforcement
services to be provided to the City during the coming fiscal year.
Rate Increases
The City’s total expected FY18-19 contract cost is $6,919,617.48 for both General Law
Enforcement and Preserve Enforcement Services. This total cost is a 3.25% increase
from last year’s contract, and includes rate increases of 2.57% in the cost of a Deputy
Sheriff Service Unit dedicated to both the 56-hour and 40-hour patrols and a 3.67%
increase in the cost for Surveillance and Apprehension Team (SAT) detective units,
combined with a 0.5% increase in the City’s contribution to the Liability Trust Fund over
FY17-18 figures. The Liability Trust Fund rose from 10% to 10.5% and is assessed on
Sheriff’s staff costs.
The service levels remain the same as those in FY17-18 and the table below breaks
down the Sheriff’s contract costs and will be discussed in more detail below.
Sheriff’s FY 18-19 Contract Costs
General Law Enforcement
In FY15-16 the Council approved two deputies dedicated to Rancho Palos Verdes
initially charged at the “growth” rate, which costed $163,226 not including liability, until
the end of that fiscal year. In FY17-18 these positions were charged at the standard rate
Unit Cost Total Units Total Unit Cost Liability (10.5%) Total Cost w/ Liability
General Law Enforcement
56 hour (24/7) 407,115.00$ 10.7 4,356,130.50$ 457,393.70$ 4,813,524.20$
40 hour (Non-Relief)264,360.00$ 1.36 359,529.60$ 37,750.61$ 397,280.21$
SAT Detectives 281,354.00$ 2.04 573,962.16$ 60,266.03$ 634,228.19$
Preserve Deputies
40 Hour (Non-Relief)264,360.00$ 2 528,720.00$ 55,515.60$ 584,235.60$
Core Deputies 179,425.00$ 1.36 244,018.00$ 25,621.89$ 269,639.89$
Motor Deputy 281,354.00$ 0.68 191,320.72$ 20,088.68$ 211,409.40$
Mobile ALPR on Patrol Cars 4,650.00$ 2 9,300.00$ -$ 9,300.00$
TOTAL 6,262,980.98$ 656,636.51$ 6,919,617.49$
2
of $257,734 annually, not including liability, which is a 57% increase from the “growth”
rate. For FY18-19, the rate will increase by 2.57% over FY17-18 rates.
Similarly, in FY15-16, the Council authorized funding for the City’s portion of a jointly-
shared Surveillance and Apprehension Team (SAT) detective. That position was filled
at the “growth” rate, $177,846 annually, not including liability. As of FY17-18, the
position was charged at the standard rate of $271,376 annually f or each SAT detective
position, not including liability, which was a 52% increase from the “growth” rate. For
FY18-19, the rate will increase by 3.67% over fY17-18 rates.
Preserve Enforcement
The City Council approved two deputies for enforcement in the Palos Verdes Nature
Preserve beginning in FY16-17, which were charged at the “growth” rate of $163,226
until the end of that fiscal year. Beginning in FY17-18 the total cost for these two
deputies dedicated to the Preserve area increased to $567,014.80, including liability.
For FY18-19, the cost including liability will increase by 3.04% which includes liability.
The total cost for the two deputies is $584,235.60.
Community Resource (CORE) Team
The cost of the CORE Team has been divided amongst Rancho Palos Verdes, Rolling
Hills Estates and Rolling Hills based on the fixed regional formula. The City partially
funds its share of the two-member CORE Team using state Local Citizens’ Option for
Public Safety (COPS) funds. Until the State budget is adopted, the status of this
significant funding source remains uncertain. The FY18-19 City budget will assume
that the City will continue to receive $100,000 in COPS funding, as it has in the past.
Staff will continue to monitor the status of COPS funding and inform the City Council of
any changes.
Motor Deputy and ALPR Equipment
The motor deputy is part of a supplemental position that performs additional traffic
enforcement requested by the City. The other mobile Automatic License Plate
Reader (ALPR) cameras are mounted on the two City-dedicated vehicles for a total
cost of $9,300.
Special Programs
In addition to the Sheriff’s contract, the City has the ability to fund directed patrols to
address specific community issues that are outside of the regional crime and traffic-
control services provide by the Sheriff’s Department. Funding for these areas are
budgeted under Public Safety-Special Programs, rather than the Sheriff Program, which
funds general law enforcement services.
3
Staff is recommending that $126,000 be included in the FY18-19 Budget to provide the
following directed patrols:
• Traffic Control ($16,000)
• Coastal Area Patrol ($20,000)
• Western Avenue Patrol ($8,000)
• Summer Evening Patrol ($10,000)
• Supplemental Patrol ($72,000)
The Supplemental Patrol funding is increased to address traffic safety issues near the
Palos Verdes Drive East “Switchback” area and other areas identified throughout the
fiscal year. Staff will bring back this item if there is a need for increased directed patrols.
An amount of $16,000 has been budgeted for Traffic Control, part of which is for traffic
control services at Rancho Vista Elementary School in Rolling Hills Estates with costs
shared by the three Regional Law member cities in accordance with the fixed-
percentage formula. The remaining amount is for use as a directed patrol by the Sheriff.
ALTERNATIVES:
In addition to the Staff recommendation, the following alternatives are available for the
City Council’s consideration:
1. Direct Staff to change the service levels by increasing or decreasing
dedicated units and/or special programs.
4
CITY:FISCAL YEAR:
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
Service Level Authorization
SH-AD 575
DEPUTY SHERIFF SERVICE UNIT
7/1/2018EFFECTIVE DATE:2018-2019Rancho Palos Verdes
RANK RELIEF
FACTOR
SERVICE
CODE NE
W
PR
E
V
.
CH
A
N
G
E
UNIT COST ESTIMATED TOTAL
UNIT COST
LIABILITY
10.5%
TOTAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Deputy Sheriff 56-Hour Unit 307 10.70 10.70 0.00 407,115.00$ 4,356,130.50$ 457,393.70$ 4,813,524.20$ 2,920 31,244 1,874,640 17.462
Deputy Sheriff Non-Relief 310 3.36 3.36 0.00 264,360.00$ 888,249.60$ 93,266.21$ 981,515.81$ 1,789 6,011 360,662 3.360
DEPUTY SHERIFF SERVICE UNIT (BONUS)
RANK RELIEF
FACTOR
SERVICE
CODE NE
W
PR
E
V
.
CH
A
N
G
E
UNIT COST ESTIMATED TOTAL
UNIT COST
LIABILITY
10.5%
TOTAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Deputy Sheriff, Bonus I Non-Relief 305 2.04 2.04 0.00 281,354.00$ 573,962.16$ 60,266.03$ 634,228.19$ 1,789 3,650 218,974 2.040
GROWTH/GRANT DEPUTY UNIT
RANK RELIEF
FACTOR
SERVICE
CODE NE
W
PR
E
V
.
CH
A
N
G
E
UNIT COST ESTIMATED TOTAL
UNIT COST
LIABILITY
10.5%
TOTAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Grant Deputy Generalist Non-Relief 386 1.36 1.36 0.00 179,425.00$ 244,018.00$ 25,621.89$ 269,639.89$ 1,789 2,433 145,982 1.360
0.00 -$ 0 0 0.000
SUPPLEMENTAL POSITIONS
RANK RELIEF
FACTOR
SERVICE
CODE NE
W
PR
E
V
.
CH
A
N
G
E
UNIT COST ESTIMATED TOTAL
UNIT COST
LIABILITY
10.5%
TOTAL COST
W/LIABILITY
ANNUAL HOURS
PER SERVICE UNIT
ANNUAL HOURS
SCHEDULED
ANNUAL MINUTES
SCHEDULED
PERSONNEL
REQUIRED
Motor Deputy Non-Relief 305A 0.68 0.68 0.00 281,354.00$ 191,320.72$ 20,088.68$ 211,409.40$ 1,789 1,217 72,991 0.680
0.00 -$ 0 0 0.000
Estimated Cost for Service Units:
LASD Approval By:Report Prepared By:
DATE Date
City Approval By:
Processed at CLEB By:
DATE Date
SERGEANT
SERGEANT
"I certify that I am authorized to make this commitment on behalf of the City."
6,253,680.98$
CITY OFFICIAL NAME SIGNATURE
UNIT COMMANDER NAME
Captain Daniel P. Beringer
6,910,317.48$ Estimated Subtotal:Total Liability (10.5%):656,636.50$
9,300.00$ Public Safety Equipment Cost (See page 3):
6,919,617.48$ Estimated Total Annual Cost:
SIGNATURE
Andrew Cruz 5/4/2018
The terms of this Service Level Authorization (SH-AD 575) will remain in effect until a subsequent SH-AD 575 is signed and received by LASD.
SH-AD 575 (REV. 04/18)Page 1 of 3A-1
City:
Non-Relief 3.36 0.68 0.68 2 3.36
40-Hour Unit 0 0
56-Hour Unit 10.7 1.57 4.26 4.87 10.7
70-Hour Unit 0 0
84-Hour Unit 0 0
Motor (Non-Relief)0.68 0.68 0.68
Non-Relief 2.04 2.04 2.04
40-Hour Unit 0 0
56-Hour Unit 0 0
70-Hour Unit 0 0
84-Hour Unit 0 0
Deputy 0 0
Bonus I 0 0
Motor (Non-Relief)0 0
Deputy 1.36 1.36 1.36
Bonus I 0 0
Motor (Non-Relief)0 0
YES NO
YES NO
YES NO
NOTE: License Detail is billed on an hourly basis and billed monthly as service is provided.
Sworn
License Detail - Business License & Renewal Applications
License Detail - Acts on Violations Observed within the City
PM
Routine City Helicopter Billing Agreement
MOTOR
DEP
DEPUTY SHERIFF
DEPUTY BONUS
GROWTH DEPUTY
GRANT DEPUTY
TEAM
LEADEREMAMPMEM
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
DEPLOYMENT SURVEY
Rancho Palos Verdes
GENERAL LAW
Fiscal Year:2018-2019 Effective Date:7/1/2018
SERVICE UNIT
TOTAL
UNITS
PURCHASED
TOTAL
UNITS
ASSIGNED
TRAFFIC LAW
AM SAO D.B.
Lieutenant TotalSergeantBonus Deputy Motor Deputy Deputy SAO
Hours 0 44,554
Minutes 0 2,673,250
Personnel 0.000 24.902
Total
0
0
0.000
YES NO N/A
YES NO N/A Initials
YES NO N/A
YES NO N/A City Official:
YES NO N/A
YES NO N/A Unit Commander:
FOR CONTRACT LAW ENFORCEMENT BUREAU USE ONLY
Minutes
Personnel 0.000 0.0000.000
0
0.000
218,974
2.040
72,991
0.680
Clerical
2,381,285
22.182
0
0.000
Civilian
0 3,650 1,217 39,688 0
DUTY STATEMENT REQUIRED AND SUBMITTED:
SMS DEPLOYMENT CONTRACT UPDATED:
MINUTE PROGRAM IN RAPS UPDATED:
BILLING MEMO REQUIRED AND SUBMITTED:
(PERSONNEL TRANSACTION REQUEST) "PTR" REQUIRED AND SUBMITTED:
ORGANIZATIONAL CHART REQUIRED AND SUBMITTED:
0
LET/CSA/CA/PCO
0
0
Hours
SSO
0
0
0
SH-AD 575 (REV. 04/18)Page 2 of 3A-2
City:
Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate
364 FY 14/15 $6,700 365 FY 14/15 $9,253
364A FY 15/16 $6,644 365A FY 15/16 $9,847
364B FY 16/17 $7,191 365B FY 16/17 $10,415
364C FY 17/18 $12,442 365C FY 17/18 $16,367
364D FY 18/19 $15,768 365D FY 18/19 $18,661
Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate
366 FY 14/15 $5,830 367 FY 14/15 $6,853
366A FY 15/16 $5,774 367A FY 15/16 $7,447
366B FY 16/17 $6,321 367B FY 16/17 $8,015
366C FY 17/18 $11,572 367C FY 17/18 $13,967
366D FY 18/19 $14,103 367D FY 18/19 $15,331
Billing Code # of Initiated Fiscal Year Rate Billing Code # of Initiated Fiscal Year Rate
375 FY 14/15 $1,565 376 FY 14/15 $1,565
375A FY 15/16 $1,565 376A FY 15/16 $1,565
375B FY 16/17 $1,565 376B FY 16/17 $1,565
375C FY 17/18 $6,378 376C FY 17/18 $6,378
375D FY 18/19 $13,737 376D FY 18/19 $13,737
Billing Code # of Initiated Fiscal Year Rate Billing Code # of Vehicle Type Rate
377 FY 14/15 $4,650 378 B/W Patrol Vehicle $89,993
377A 2 FY 15/16 $4,650 379 Solid Sedan (Charger)$48,354
377B FY 16/17 $4,650 381 B/W BMW Motorcycle $53,917
377C FY 17/18 $4,650
377D FY 18/19 $4,650
Cost of all Equipment Purchased:
Notes:Initials
1. MDC & ALPR Costs for maintenance and upgrades after year 5 will be adjusted.
2. After Year 5 vehicles will be returned to LASD for reuse unless City exercises option to keep current vehicle.City Official:
3. MDC Equipment Costs Paid in Years 1 & 2.
Unit Commander:
ALPR with Install on LASD Vehicle Vehicle Purchases for Contract Additions
$9,300
ANNUAL COSTS WITH MAINTENANCE ONLY (NO FUEL)
Ford Taurus with MDC Ford Explorer with MDC
ANNUAL COSTS WITH AIR TIME & SOFTWARE MAINTENANCE
MDC (CF-31) Only for City Install³MDC (CF-31/19) Only³
CONTRACT CITY
PUBLIC SAFETY EQUIPMENT USE RATES
ANNUAL COSTS WITH MAINTENANCE & FUEL
Ford Taurus with MDC Ford Explorer with MDC
Rancho Palos Verdes Fiscal Year:2018-2019
SH-AD 575 (REV. 04/18)Page 3 of 3A-3
Contract City Fiscal Year:
Master Rate Sheet 2018-2019
Liability Rate:
10.5%
Rank Relief Factor Annual Rate Service Code
Deputy Sheriff Non-Relief 264,360$ 310
Deputy Sheriff 40-Hour Unit 290,796$ 306
Deputy Sheriff 56-Hour Unit 407,115$ 307
Deputy Sheriff 70-Hour Unit 508,894$ 308
Deputy Sheriff 84-Hour Unit 610,673$ 309
Special Assignment Officer Non-Relief 264,360$ 310
Special Assignment Officer 40-Hour Unit 290,796$ 306
Special Assignment Officer 56-Hour Unit 407,115$ 307
Special Assignment Officer 70-Hour Unit 508,894$ 308
Special Assignment Officer 84-Hour Unit 610,673$ 309
Catalina Deputy Non-Relief 257,940$ 324
Rank Relief Factor Annual Rate Service Code
Deputy Sheriff, Bonus I Non-Relief 281,354$ 305
Deputy Sheriff, Bonus I 40-Hour Unit 309,490$ 301
Deputy Sheriff, Bonus I 56-Hour Unit 433,286$ 302
Deputy Sheriff, Bonus I 70-Hour Unit 541,607$ 303
Deputy Sheriff, Bonus I 84-Hour Unit 649,929$ 304
Rank Relief Factor Annual Rate Service Code
Growth Deputy Generalist Non-Relief 179,425$ 335
Growth Deputy Bonus I Non-Relief 194,726$ 336
Growth Motor Deputy Non-Relief 194,726$ 336
Grant Deputy Generalist Non-Relief 179,425$ 386
Grant Deputy Bonus I Non-Relief 194,726$ 385
Grant Motor Deputy Non-Relief 194,726$ 385
Rank Relief Factor Annual Rate Service Code
Lieutenant Non-Relief 283,498$ 342
Sergeant Non-Relief 235,863$ 353
Motor Sergeant Non-Relief 248,836$ 348
Motor Deputy Non-Relief 281,354$ 305A
Watch Deputy Non-Relief 191,250$ 354
Community Services Assistant (w/ veh)Non-Relief 62,911$ 325
Community Services Assistant (w/out veh)Non-Relief 62,295$ 327
Crime Analyst Non-Relief 129,151$ 329
Custody Assistant Non-Relief 104,741$ 331
Forensic ID Specialist II Non-Relief 156,931$ 356
Information Systems Analyst I Non-Relief 140,444$ 332
Intermediate Clerk Non-Relief 68,474$ 338
Law Enforcement Technician (w/ veh)Non-Relief 99,231$ 340
Law Enforcement Technician (w/out veh)Non-Relief 94,900$ 339
Operations Assistant I Non-Relief 90,325$ 343
Operations Assistant II Non-Relief 112,216$ 344
Operations Assistant III Non-Relief 128,509$ 345
Security Assistant Non-Relief 49,916$ 362
Security Officer Non-Relief 79,074$ 347
Senior Information Systems Analyst Non-Relief 183,743$ 334
Station Clerk II Non-Relief 83,468$ 351
Supervising Station Clerk Non-Relief 100,942$ 352
Supplemental Positions
Growth/Grant Deputy Rates
DSSU Bonus I Rates
DSSU Rates
A-4