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CC SR 20180605 G - City Hall CDBG NOCRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 06/05/2018 AGENDA REPORT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to authorize a contract amendment between the City and Palp, Inc. DBA Excel paving for the Bus Stop ADA Access Improvements Project to include required CDBG certification provisions, and to authorize the City Clerk to file a Notice of Completion for the Bus Stop ADA Access Improvements Project. RECOMMENDED COUNCIL ACTION: (1) Approve Amendment No. 1 to the Agreement between the City and Palp, Inc. DBA Excel Paving for the Bus Stop ADA Access Improvements Project to include required CDBG certification provisions; (2) Authorize the Mayor and City Clerk to execute Amendment No. 1 to the agreement between the City and Palp, Inc. DBA Excel Paving for the Bus Stop ADA Access Improvements Project; (3) Accept the project as complete; (4) Authorize the City Clerk to file a Notice of Completion for the project with the Los Angeles County Recorder; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond; and, (5) Authorize the Director of Public Works to release the 5% construction retention payment to Palp, Inc. DBA Excel Paving 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City. FISCAL IMPACT: The final cost of the work was $201,632.26 and was completed within budget. Amount Budgeted: $216,160 Additional Appropriation: N/A Account Number(s): 310-400-8810-8802 ($206,160) 101-400-3310-5101 ($10,000) ORIGINATED BY: James Flannigan, Assistant Engineer REVIEWED BY: Elias Sassoon, PE, Director of Public Works APPROVED BY: Doug Willmore, City Manager ATTACHED SUPPORTING DOCUMENTS: A. Amendment No. 1 (page A-1) B. Notice of Completion (page B-1) C. Project Pictures (page C-1) 1 BACKGROUND AND DISCUSSION: The City has completed construction of the Bus Stop ADA Access Improvements Project. The City has routinely participated in the Los Angeles Urban County's Community Development Block Grant (CDBG) Program since 1986. The program funds local community development projects that meet national objectives. This project consisted of installing a new ADA-compliant concrete walkway connecting the City Hall complex to the nearest bus stop. The County reviewed the City’s files and requested that additional provisions be made to the construction contract between the City and Palp, Inc. DBA Excel Paving (Excel Paving). Specifically, the County requested that certain CDBG certification provisions be added to the contract. These provisions will be routine on all future CDBG contracts. These additional provisions have no fiscal impact, and Excel Paving has already executed the contract with these provisions at no extra charge. The total cost of the project is summarized in the following table. PROJECT COST SUMMARY ITEM AMOUNT Council Authorization $ 216,160.00 Project Costs - CDBG Consultant $ 24,323.26 Project Design $ 22,000.00 Construction Contract $ 148,355.00 Construction Inspection $ 6,954.00 Total Project Cost $ 201,632.26 Project Savings (Underexpenditure) $ 14,527.74 Excel Paving has successfully completed all work in accordance with the specifications and construction contract. Therefore, Staff recommends that the City Council accept the work as complete, and, following execution of Amendment No. 1, direct the City Clerk to file a Notice of Completion. 2 A-1 A-2 A-3 A-4 A-5 A-6 A-7 A-8 A-9 A-10 A-11 A-12 R ECORDING REQUESTED BY : WHEN RECORD ED MAIL 10: r Name SI reel Addre ss C1ly Sia le Zip L 1 J Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion . (See reverse side for complete requirements .} Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described . 2. Tuef~IMme~t~o~eris __________________________________________ _ 3. The fulladdressof theo~er~------------------------------------------ 4. The nature of the interest or estate of the o~er is : In fee . (II other than Fee , strike ·1n tee · end insert . for exa~le . ·purchaser under conlra(,1 of purchase: or ·Less.ea ") s. The full names and full addresses of all persons, if any , who hold title with the undersigned as joint tenants or as tenants in common are : NAMES ADDRESSES 6 . Th e full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the worl< or improvements herein referred to : NAMES ADDRESSES 7. A worl< of improvement on the property hereinafter described was completed on -----------------· The worl< done was : 8 . The names of the contractor, if any, for such worl< of improvement was ----------------------------- (II no conlrector for work of i"'l>rovement as a whole . insert "None") (Date of Coolract) 9 . The property on which said work of improvement was completed is in the City of -------------------------- County of , State of , and is described as follows:---------------------- 10. The street address of said property~----------~~----------~----------------­!" no street address has been officially assigne-0 , insert ·none".) Dated ------------- (Signature of Owner or eo<p0<ale offioer of Owner named in paragraph 2. or his agent) V ERIFICATION I, the undersigned, say : I am the ------------------• the Declarant of the foregoing Notice of Completion; (President of, Manager of , Partner of . Owner of . etc.) I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge . I declare under pena lty of pe~ury that the foregoing is true and correct. Executed on --------------· 20 __ at -----------------------' ____ _ (Personal signature ol the individual 'Nh o is swearing that the contents of !he Not ice of CorrJ>letion are true) Before you use this form fill in all blanks, and make whatever chan~es are appropriate and necessary to your particu lar transadion . Consult a lawyer if you doubt the forms .fitness for your purpose and u.s.e. Wolcotts makes no representation or warranty, express or tmplied, w ith respect to the merchantab1lrty or fitness of this form for an intended use or purpose . ©2005 WOLcons FORMS, IN C. 7 llll~~l~l~l~JIJIJ~llll 2 FORM 1114 Rev . 10--05 The City of Rancho Palos Verdes 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275 City of Rancho Palos Verdes City Clerk City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes CA 90275 Palp, Inc. dba Excel Paving Company 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Los Angeles CA Rancho Palos Verdes City Hall Rancho Palos Verdes ADA Access Improvements - Bus Stop Adjacent to City Hall/Civic Center Complex January 5, 2018 City of Rancho Palos Verdes City Clerk 18 Rancho Palos Verdes CA B-1 DO NOT RECORD THIS PAGE REQUIREMENTS AS TO NOTICE OF COMPLETION Notice of completion must be filed for record WITHIN 10 DAYS atter the completion of the work of improvement (to be computed exclusive of the day of completion) as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-owners (in fact, the foregoing form is designed for giving of the notice by only one co-tenant), but the names and addresses of the other co- owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. !n paragraphs 3, 5 and 6, the full address called for should include street number, city, county, and state. As to paragraphs 7 and 8, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the words "A work of improvement" from paragraph 7 and inseri a general statement of the kind of vvork done or materials furnished pursuant to such contract (e.g., "The foundation for the improvements"); (2) Insert the name of the contractor under the particular contract in paragraph 8. In paragraph 8 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need to given if there is no general contractor, e.g. on so- called "owner-builder jobs." In paragraph 9, insert the full, legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. Jn paragraph 10, show the street address, if any, assigned to the property by any competent public or governmental authority. B-2 COMPLETED PROJECT PICTURES