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CC AGD 20180605 AGENDA RANCHO PALOS VERDES CITY COUNCIL MEETING TUESDAY, JUNE 5, 2018 FRED HESSE COMMUNITY PARK, MCTAGGART HALL 29301 HAWTHORNE BOULEVARD, RANCHO PALOS VERDES 90275 6:00 P.M. – CLOSED SESSION 7:00 P.M. – REGULAR MEETING NEXT RESOLUTION NO. 2018-29 NEXT ORDINANCE NO. 608 6:00 P.M. CLOSED SESSION CALL TO ORDER: Mayor Brooks ROLL CALL: Councilman Alegria Councilman Cruikshank Councilman Dyda Mayor Pro Tem Duhovic Mayor Brooks PUBLIC COMMENTS FOR CLOSED SESSION: This section is intended to provide members of the public with the opportunity to comment on listed Closed Session items. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. CLOSED SESSION ITEMS ANNOUNCED: Based on Government Code Section 54954.5. All Statutory References are to California Government Code Sections 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION GC SECTION 54956.9 (d)(1) Name of case: City of Rancho Palos Verdes v. Eric Mark, Case No: BC70216. City Council Agenda June 5, 2018 Page 2 of 8 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION GC SECTION 54956.9 (d)(1) Name of case: City of Rancho Palos Verdes v. Anoja Wickramarachchi; L.A. Superior Court, Case No. BC686940 3. CONFERENCE WITH LEGAL COUNSEL—INITIATION OF LITIGATION GC SECTION 54956.9 (d)(4) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation in 7 cases. RECESS TO CLOSED SESSION (FIRESIDE ROOM): ADJOURN TO REGULAR MEETING (MCTAGGART HALL): 7:00 P.M. – REGULAR MEETING CALL TO ORDER: Mayor Brooks ROLL CALL: Councilman Alegria Councilman Cruikshank Councilman Dyda Mayor Pro Tem Duhovic Mayor Brooks PLEDGE OF ALLEGIANCE: To be announced CLOSED SESSION REPORT: MAYOR’S ANNOUNCEMENTS: 1. Recognition of outgoing Planning Commissioner David Tomblin RECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING: APPROVAL OF AGENDA: PUBLIC COMMENTS ON NON-AGENDA ITEMS: During Public Comments any person may address the Council, provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. City Council Agenda June 5, 2018 Page 3 of 8 CITY MANAGER REPORT: CONSENT CALENDAR: Items listed under the Consent Calendar consists of routine items and will be approved in one motion. Any member of the Council may pull an item for discussion or clarification. Items pulled from the Consent Calendar by a Councilmember will be heard after the Regular Business section of the agenda, unless otherwise directed by the City Council. If a member of the public has requested to speak on a Consent Calendar item, it will be pulled and heard immediately after the Consent Calendar. Those wishing to speak on any Consent Calendar item(s) will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. A. Motion to Waive Full Reading Recommendation: Adopt a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. B. Approval of Minutes (Colborn) Recommendation: Approve the Minutes of the April 28, 2018, Adjourned Regular meeting (CIP); May 1, 2018, Regular meeting; and, May 21, 2018, Adjourned Regular meeting (Charter Initiative). C. Register of Demands (Cullen) Recommendation: Adopt Resolution No. 2018-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID. D. Consideration and possible action to approve a Settlement Agreement with ABNY General Engineering, Inc., for the termination of the ADA Access Improvements Fred Hesse Park construction contract. (Flannigan) Recommendation: Approve the Settlement Agreement with ABNY General Engineering, Inc., for the termination of the ADA Access Improvements Fred Hesse Park construction contract in the amount of $39,500.00. E. Consideration and possible action to review the current status of Border Issues. (Fox) Recommendation: Receive and file the first biannual report on the status of Border Issues for 2018. F. Consideration and possible action to authorize the Mayor to sign a letter in support of the proposed request for proposals (RFP) for the South Bay Cities Council of Governments’ (SBCCOG) regional broadband project. (Fox) Recommendation: Provide direction to the Mayor whether or not to sign the letter of support for the RFP for SBCCOG’s regional broadband project. City Council Agenda June 5, 2018 Page 4 of 8 G. Consideration and possible action to authorize a contract amendment between the City and Palp, Inc. DBA Excel paving for the Bus Stop ADA Access Improvements Project to include required CDBG certification provisions, and to authorize the City Clerk to file a Notice of Completion for the Bus Stop ADA Access Improvements Project. (Flannigan) Recommendation: (1) Approve Amendment No. 1 to the Agreement between the City and Palp, Inc. DBA Excel Paving for the Bus Stop ADA Access Improvements Project to include required CDBG certification provisions; (2) Authorize the Mayor and City Clerk to execute Amendment No. 1 to the agreement between the City and Palp, Inc. DBA Excel Paving for the Bus Stop ADA Access Improvements Project; (3) Accept the project as complete; (4) Authorize the City Clerk to file a Notice of Completion for the project with the Los Angeles County Recorder; and if no claims are filed within 35 days after recordation, send a notice to the surety company to exonerate the Performance Bond; and, (5) Authorize the Director of Public Works to release the 5% construction retention payment to Palp, Inc. DBA Excel Paving 35 days after recordation of the Notice of Completion by the Los Angeles County Recorder, contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond with the City H. Consideration and possible action to amend the contract with Prosum, Inc. to include Interim IT Manager services. (Yap) Recommendation: (1) Amend contract with Prosum, Inc., in a form approved by the City Attorney, to include Interim IT Manager services; and, (2) Authorize an additional appropriation of $20,000 for FY17-18 for Interim IT Manager services. I. Consideration and possible action to award a construction contract for the Palos Verdes Drive West Median Beautification (PVDW Beautification), award a construction services agreement to United Irrigation, Inc. DBA United GLI for $394,545, award a professional services agreement to DCA Civil Engineering Group for $31,920, and authorize a project contingency of $42,646.50 for both contracts. (Flannigan) Recommendation: (1) Award a construction contract to United Irrigation, Inc. DBA United GLI in the amount of $394,545; (2) Award a professional services agreement to DCA Civil Engineering Group in the amount of $31,920 for construction inspection/oversight services; (3) Authorize Staff to utilize an additional 10% $42,646.50) for project contingency for both construction as well as inspection/oversight contracts for a total authorization of $469,111.50; and, (4) Authorize the Mayor and City Clerk to execute the Construction Services Agreements; subject to approval as to form by the City Attorney. J. Consideration and possible action regarding the April 2018 Cash Balances/Monthly Treasurer’s Report. (Lin) Recommendation: Receive and file the April 2018 Cash Balances/Monthly Treasurer’s Report. City Council Agenda June 5, 2018 Page 5 of 8 K. Consideration and possible action to receive and file results of performance audits of two of the City’s commercial waste haulers, USA Waste of California, Inc. DBA Waste Management and Consolidated Disposal Service, LLC DBA Republic Services. (Ramezani) Recommendation: Receive and file the performance audit reports for USA Waste of California, Inc. DBA Waste Management and Consolidated Disposal Service, LLC DBA Republic Services for calendar years 2015 and 2016. L. Consideration and possible action to approve the Sheriff’s Law Enforcement Agreement and Deployment Survey. (Ruiz) Recommendation: Authorize the City Manager to sign the FY18-19 Law Enforcement Services Agreement for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates); and the FY18-19 Rancho Palos Verdes Deployment Survey with the Los Angeles County Sheriff’s Department. M. Consideration and possible action to receive an update on the Civic Center Advisory Committee’s activities and authorize the preparation of Requests for Proposals (RFPs) for a Phase 2 Environmental Site Assessment and a civic center programming document. (Waters) Recommendation: (1) Receive and file an update on the activities of the Civic Center Advisory Committee (CCAC); and, (2) Authorize Staff and CCAC to proceed with the preparation of RFPs for a Phase 2 Environmental Site Assessment and a civic center programming document. N. Consideration and possible action to enter into an Agreement with Vigilant Solutions, Inc. to purchase and install Phase 1 of ALPR cameras for Eastview neighborhoods along Western Avenue. (Yap) Recommendation: Enter into an Agreement with Vigilant Solutions, Inc. in a form approved by the City Attorney, to purchase and install Phase 1 of ALPR cameras for Eastview neighborhoods along Western Avenue. O. Consideration and possible action to approve the Second Amendment to the Memorandum of Understanding between the City and the Rancho Palos Verdes Employee Association (RPVEA MOU FY 2017-2020) and related draft resolutions to update the approved salary schedule for Competitive, Confidential, Management and Part-time classifications. (Bradley) Recommendation: (1) Adopt Resolution No. 2018-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, APPROVING AND ADOPTING THE SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO PALOS VERDES AND THE RANCHO PALOS VERDES EMPLOYEES ASSOCIATION; and (2) Adopt Resolution No. 2018-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, CALIFORNIA, AMENDING AND RESTATING THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE, MANAGEMENT, CONFIDENTIAL AND PART-TIME CLASSIFICATIONS; AND SUPERSEDING THE CITY SALARY SCHEDULE IN RESOLUTION NO. 2017-61. City Council Agenda June 5, 2018 Page 6 of 8 CONSENT CALENDAR ITEM(S) PULLED FOR PUBLIC COMMENT: This section is for item(s) that have been pulled from the Consent Calendar, and a member of the public has requested to speak to that item. Each speaker will be limited to three (3) minutes to address the City Council. PUBLIC HEARINGS: This section is for hearings that have been noticed, published, and/or mailed to property owners as required by law. The Mayor will provide an opportunity to members of the public to testify in support of or opposition to the matter being heard. Each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. For appeal hearings, the appellant or their representative speaks first and will generally be allowed ten (10) minutes. If the applicant is different from the appellant, the applicant or their representative will speak following the appellant and will also be allowed ten (10) minutes to make a presentation. Normally, the applicants and appellants will be limited to a three (3) minute rebuttal (if requested). 1. Consideration and possible action regarding the Fiscal Year 18-19 Draft Budget and Capital Improvement Program including discussion and possible direction regarding all City revenues and expenditures. (Nguyen) (15 mins.) Recommendation: (1) Receive Staff presentation of FY17-18 updated General Fund year-end estimates and fund balance; (2) Receive Staff presentation of FY18- 19 Preliminary Budget and Capital Improvement Program; (3) Determine that the utility users’ tax (UUT) rate of 3% continues to be a necessary revenue source for the City’s operating and capital improvements, and that the current rate of 3% should be maintained; and, (4) Continue public hearing to June 19, 2018. 2. Consideration and possible action to approve the redesigned residence for 11 Nantasket Drive (Lot No. 1) and approve revisions to the City Council-approved height, grading quantity, and lot coverage conditions of approval for 11 and 21 Nantasket Drive (Case Nos. PLRV2018-0010 and -0011). (Seeraty) (30 mins.) Recommendation: (1) Approve, via Minute Order, the redesigned residence for 11 Nantasket Drive, finding that it minimizes the impairment of views from properties located at 6619, 6617 and 6615 Beachview Drive pursuant to Condition No. 46 of Resolution No. 2010-87; and, (2) Adopt Resolution No. 2018-___, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES APPROVING REVISION “A” TO CITY-COUNCIL-APPROVED GRADING PERMIT AND COASTAL DEVELOPMENT PERMIT TO INCREASE THE STRUCTURE HEIGHT, GRADING QUANTITY, AND LOT COVERAGE CONDITIONS OF APPROVAL FOR 11 AND 21 NANTASKET DRIVE. REGULAR BUSINESS: This section contains items of general business. Prior to the vote of an item, each speaker will be limited to three (3) minutes to address the City Council. Those wishing to speak are asked to complete a REQUEST TO ADDRESS THE CITY COUNCIL form located on the table across from the entrance and submit it to the City Clerk. You will be called at the appropriate time to make your remarks. None. CONSENT CALENDAR ITEM(S) PULLED BY A COUNCIL MEMBER: This section is for item(s) that have been removed from the Consent Calendar by a member of Council for discussion or clarification. City Council Agenda June 5, 2018 Page 7 of 8 FUTURE AGENDA ITEMS: This section is designated for individual Council Members to request that an item be placed on a future City Council meeting agenda. 5 minutes has been allotted for this section. CITY COUNCIL ORAL REPORTS: This section is designated for oral reports from Council Members, as elected officials of the City, to report action taken at intergovernmental organizations, committee, or association meetings. Council Members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended. Detailed reports should be made in writing and will be posted on the City’s website. 10 minutes has been allotted for this section. ADJOURNMENT: Adjourn to 6:00 P.M. on June 19, 2018 for a Closed Session meeting and 7:00 P.M. for a Regular meeting. City Council Agenda June 5, 2018 Page 8 of 8 City Council Agendas and Staff Reports: Agendas and staff reports are available for public review within 72 hours of the meeting at City Hall, 30940 Hawthorne Boulevard during regular business hours, 7:30 A.M. to 5:30 P.M. Monday – Thursday and 7:30 A.M. to 4:30 P.M. on Friday; Hesse Community Park, 29301 Hawthorne Boulevard during regular business hours Monday – Friday from 9:00 A.M. until dusk, Saturday and Sunday from 10:00 A.M. until dusk; and at the City’s website www.rpvca.gov Materials related to an item on an agenda submitted after distribution of the agenda packet are available for public inspection at the front counter of the lobby of the City Hall Administration Building at 30940 Hawthorne Boulevard, Rancho Palos Verdes during normal business hours. Public Correspondence: We highly encourage written materials regarding City Council Agenda items be submitted no later than 4:00 P.M. the Monday prior to a City Council meeting to allow the Council Members ample time to review and consider the issues raised prior to making decisions at the Council meeting. Please keep in mind that it is difficult for Council Members to carefully review materials submitted after that deadline or at the meeting. Written materials, including emails, submitted to the City are public records and may be posted on the City’s website. Accordingly, you may wish to omit personal information from your written materials or oral presentation as it may become part of the public record regarding an agendized item. In addition, City meetings may be televised and may be accessed through the City's website. Public Participation: Participants must speak from the podium using the lectern microphone; comments are to be directed to the City Council and not to the staff or the public; repetition should be avoided; and reading a submission that has been copied or contained in the agenda will be discouraged. Public Comments: The City Council may limit the public input on any item based on the number of people requesting to speak, the length of the agenda, or the business of the Council. Conduct at the Council Meeting: The Mayor shall order removed from the Council Chambers any person(s) who commit the following acts at a meeting of the City Council: Disorderly, contemptuous or insolent behavior toward the Council or any member thereof, tending to interrupt the due and orderly course of said meeting; a breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the Council from the audience; any other unlawful interference with the due and orderly course of the meeting. Time Estimates: The time noted next to an agenda item is only an estimate of the amount of time that will be spent during the meeting on that particular item. Accordingly, these estimates should not be relied on in determining when a matter will be heard, especially since agenda items are often re-ordered during a meeting and may be discussed at any time. Continuation of Meeting: The City Council will adjourn its meetings on or before 11:00 p.m. and will not consider new business items after 10:15 p.m., unless the majority of the Council members who are present affirmatively vote either to extend the meeting after 11:00 p.m. or to consider new business after 10:15 p.m. If the meeting ends before all of the items listed on the agenda are completed, any unfinished business will be continued to the next succeeding day that is not a holiday, at a location to be determined. American with Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s Office at 310 544-5217 at least 48 hours prior to the meeting. CITY 0 HO PALOS VERDES F LiSik4RANC STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF RANCHO PALOS VERDES) AFFIDAVIT OF AGENDA POSTING I, Emily Colborn, declare as follows: That I am the City Clerk of the City of Rancho Palos Verdes; that I hereby affirm that a copy of the agendas for the Adjourned Regular Meeting (Interviews); Regular Meetings of the City Council; Successor Agency for the Redevelopment Agency and the Improvement Authority for June 5, 2018, were conspicuously posted on the City Hall Bulletin Board, located at 30940 Hawthorne Boulevard, Rancho Palos Verdes California, at the time and date indicated below. 7l$ Time: f. Dated: May 29, 2 18ik 111MlifI 41.11) lerk W:\01 City Clerk12018 CITY COUNCIL AGENDAS\Affidavits of Posting120180605 Affidavit of Posting Reg Agendas CC SA and IA.doc 30940 Hawthorne Boulevard/Rancho Palos Verdes,CA 90275-5391 /(310)377-0360/Fax(310)544-5291 www.rpvca.gov