CC SR 20180428 01 - Draft FY 2018-19 Capital Improvement ProgramRANCHO PALOS VERDES CITY COUNCIL MEETING DATE: 04/28/2018
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the Fiscal Year 2018-19 Proposed Capital
Improvement Program including discussion and possible direction regarding the 5-year
Capital Program Plan.
RECOMMENDED COUNCIL ACTION:
(1) Receive Staff presentation of FY 2018-19 Preliminary Capital Improvement
Program budget;
(2) Provide Staff direction to finalize the FY 2018-19 Capital Improvement Program
Budget.
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Trang Nguyen, Deputy Director of Finance
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manager
ATTACHED SUPPORTING DOCUMENTS:
A. FY 2018-19 Preliminary Capital Improvement Program Budget and 5-year
Plan (page A-1)
B. FY 2018-19 Capital Projects Completed or No Longer Needed (page B-1)
C. FY 2018-19 Capital Projects In-Process list (page C-1)
D. FY 2018-19 Capital Projects Carry-Forward list (page D-1)
E. FY 2018-19 CIP Proposed New Projects (page E-1)
F. Project Description Sheets (page F-1)
BACKGROUND AND DISCUSSION:
FY 18-19 Capital Improvement Program Budget
During the April 12, 2018, Budget W orkshop, the proposed Capital Improvement Budget
was briefly discussed and the City Council requested that a separate workshop be held
to review the details related to the FY18-19 Proposed Capital Budget.
Staff will be presenting the capital projects that have been completed or are no longer
needed, projects in process, and projects that carried forward from previous budgets.
Additionally, Staff will be presenting proposed new projects for Council consideration.
1
These proposed new projects have been presented and ranked by the Infrastructure
Management Advisory Committee (IMAC). They have also been presented to the
Finance Advisory Committee (FAC) and the Planning Commission (PC).
During this workshop, the City Council will review the proposed new projects and give
Staff direction to move them forward and include them in the budget or modify/remove
the project from the proposed list.
Finance and Public Works have created the attached supporting documents and project
descriptions.
2
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4/24/2018 1:31 PM E-1
PROJECT: . PS2019-05 Hesse Parking Lot and Lighting Improvements Project
DESCRIPTION: The parking lot at Hesse Park is in need of
resurfacing, redesigning and restriping. Several planters no longer
have trees and create hazards for maneuvering vehicles. The scope
of the project is to resurface the existing parking lot, construct a
storage facility within the parking lot (to replace containers), and to
enhance the ridability and lighting of the parking lot.
INFRASTRUCTURE CATEGORY:Park Sites
LOCATION:Hesse Park
PROJECT COST ESTIMATES
CATEGORY TOTAL Year 1 Year 2 Year 3 Year 4 Year 5
PRELIM ENGINEERING: $75,000 75,000 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION:$750,000 750,000 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$825,000 $825,000 $0 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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F-1
PROJECT: . Hesse Park Athletic Field Improvement Project
DESCRIPTION: This project will create a sustainable athletic
field. Existing turf and underlying soil/rocks will be removed,
irrigation system will be improved to provide adequate coverage,
top soil will be imported, turf installed and a maintenance program
will be established to manage the field.
INFRASTRUCTURE CATEGORY:Park Sites
LOCATION:
PROJECT COST ESTIMATES
CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023
PRELIM ENGINEERING: $0 0 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION:$450,000 450,000 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$450,000 $450,000 $0 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:Existing turf at the upper Hesse Park athletic field does not accommodate
athletic activities given the existing soil conditions and irrigation configuration.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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F-2
PROJECT: . PS2019-01 Bubbles Restoration and Installation
DESCRIPTION: The scope of this project is to restore and install
the whale (Bubble) from Marineland which is currently being stored
at the City waiting for a new home!
INFRASTRUCTURE CATEGORY:Park Sites
LOCATION:
PROJECT COST ESTIMATES
CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023
PRELIM ENGINEERING: $25,000 25,000 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION:$50,000 50,000 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$75,000 $75,000 $0 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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F-3
PROJECT: . RW2019-05 Hawthorne Blvd Beautification Project
DESCRIPTION: The scope of this project to design for the
beautification of Hawthorne Boulevards by removing the existing
green asphalt in the median and installing drought tolerant
landscaping with a series of bio-swales or other environmentally
green design features to divert and to treat, pursuant to state water
quality requirements and runoff from Hawthorne Blvd. There will
be no irrigation system proposed as part of the improvements.
INFRASTRUCTURE CATEGORY:R/W & Traffic Control Devices
LOCATION:Hawthorne Blvd between PVDW to Crest Road
PROJECT COST ESTIMATES
CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023
PRELIM ENGINEERING: $200,000 200,000 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $1,300,000 0 1,300,000 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$1,500,000 $200,000 $1,300,000 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:Beautification along arterial corridor, project requested by City Council.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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F-4
PROJECT: . RW2019-02 Silver Spur Road Transit Improvement Project
DESCRIPTION: Proposition A (Transit) funds can only be used
for transit related improvements. The City will utilize $500,000 of
the Proposition A funds on Silver Spur Road to construct bus
landing areas, bus shelters, benches and ADA ramps. That road
services Peninsula High School and the shopping center. Therefore,
City of RHE and PV Transit have agreed that they would
collaborate with RPV to make transit improvements along Silver
Spur Road, however RPV will need to be the lead on this project.
INFRASTRUCTURE CATEGORY:R/W & Traffic Control Devices
LOCATION:Silver Spur Road from Montemalaga to Beechgate Drive
PROJECT COST ESTIMATES
CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023
PRELIM ENGINEERING: $50,000 50,000 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION:$450,000 450,000 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$500,000 $500,000 $0 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:The scope will enhance the services that are provided to the Transit (Bus) users,
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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F-5
PROJECT: . RW2019-04 Arterial Fences and Walls - Hawthorne Blvd. (Phase 2)
DESCRIPTION: The arterial Fencing and Walls project consists of
short-term and long-term solutions. The short-term solution, which
is currently being implemented, is to remove deteriorating and
unsafe fences and walls (including pilasters, dirt and debris) along
Hawthorne Blvd. This project involves the long-term solution of
developing an Arterial Fences and Walls Master Plan that initially
identifies standards (height, material, & location), establishes the
design for the replacement fencing and/or walls and preparing
construction plans along Hawthorne or any arterial for future
consideration by the City Council. The engineering will be
performed in two stages: the first stage will establish standards
(height, materials, and locations), the second stage will establish the
structural design of the wall including the foundation of the wall.
INFRASTRUCTURE CATEGORY:R/W & Traffic Control Devices
LOCATION:Major Arterials
PROJECT COST ESTIMATES
CATEGORY TOTAL Year 1 Year 2 Year 3 Year 4 Year 5
PRELIM ENGINEERING: $100,000 25,000 75,000 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION: $1,000,000 0 0 1,000,000 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$1,100,000 $25,000 $75,000 $1,000,000 $0 $0
REVENUE SOURCES
JUSTIFICATION:City Council driven project to accomplish beautification of major arterials
within the City.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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F-6
PROJECT: . Traffic/Transporation Improvements
DESCRIPTION: This program pays for design and construction of
any Traffic/ Transportation related items; such as speed analysis,
traffic impact analysis, installation of traffic signal lights, actuated
pedestrian crossings, etc.
INFRASTRUCTURE CATEGORY:R/W & Traffic Control Devices
LOCATION:
PROJECT COST ESTIMATES
CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023
PRELIM ENGINEERING: $100,000 100,000 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION:$400,000 400,000 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$500,000 $500,000 $0 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:Traffic/ Transportation related improvements are necessary periodically.
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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1 / 1
F-7
PROJECT: . SW2019-02 SDDIP Storm Drain Deficiency Improvements Various
Locations - Design
DESCRIPTION: Design for the replacement or rehabilitation of
existing underground storm sewer system (lateral pipes, main storm
sewer pipes and box culverts) and drainage inlets, catch basins, and
manholes which were identified in the 2015 Master Plan of
Drainage.
INFRASTRUCTURE CATEGORY:Stormwater System
LOCATION:Various locations
PROJECT COST ESTIMATES
CATEGORY TOTAL 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023
PRELIM ENGINEERING: $250,000 250,000 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION:$0 0 0 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$250,000 $250,000 $0 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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1 / 1
F-8
PROJECT: . PS2019-03 Lower Hesse Park Improvement Phase 2
DESCRIPTION: The scope of this project is to make
improvements to the park by adding more trails, an irrigation system
and enhance access/circulation within the park.
INFRASTRUCTURE CATEGORY:Park Sites
LOCATION:Lower Hesse Park
PROJECT COST ESTIMATES
CATEGORY TOTAL Year 1 Year 2 Year 3 Year 4 Year 5
PRELIM ENGINEERING: $100,000 100,000 0 0 0 0
ENVIRONMENTAL:$0 0 0 0 0 0
RIGHT-OF-WAY:$0 0 0 0 0 0
CAPITAL EQUIPMENT: $0 0 0 0 0 0
CONSTRUCTION:$900,000 0 900,000 0 0 0
CONST MGMT & INSP: $0 0 0 0 0 0
CONTINGENCY:$0 0 0 0 0 0
TOTAL:$1,000,000 $100,000 $900,000 $0 $0 $0
REVENUE SOURCES
JUSTIFICATION:City Council Direction
KEY RISKS AND MITIGATION:
PROJECT BACKGROUND:
CONSTRUCTION START/FINISH:
USEFUL LIFE:
EST ANNUAL OPERATING COST:
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1 / 1
F-9