RPVCCA_SR_2010_11_04_09_Neighborhood_Permit_Parking_Program~
MEMORANDUM ~RANCHO PALOS VERDES
TO:~~O~BLE MAYOR &CITY COUNCIL MEMBERS
FROM:RAY HOLLAND,DIRECTOR OF PUBLIC WORKS
DATE:NOVEMBER 4,2010
SUBJECT:NEIGHBORHOOD PERMIT PARKING PROGRAM
REVIEWED:CAROLYN LEHR,CITY MANAGERci2-
Staff Coordinator:Nicole Jules,P.E.,Senior Engineer "'1\~
RECOMMENDATION:
Re-confirm the Neighborhood Permit Parking Program and direct staff to proceed with
preparation of an resolution to establish permit fees.
BACKGROUND:
At the June 30,2009 City Council meeting,City Council adopted Ordinance 493 which
proposed minor modifications to the existing neighborhood permit parking program.At
that meeting,however,Council did not adopt formal fees associated with program
implementation.At the March 2,2010 meeting,staff presented a draft resolution to
establish fees for the Neighborhood Permit Parking program and in lieu of adopting fees
at that time,City Council directed staff to re-evaluate the program,determine a means
for which a neighborhood may sign-up or opt-out of the program and evaluate the full
cost of administering such a program.
As seen in Attachment A,staff has prepared a summary of the Neighborhood Permit
Parking Program which describes the program purpose,establishes criteria and
guidelines for eligibility and serves as a framework for the management of parking on
public streets.
DISCUSSION
Neighborhood Permit Parking Program
The neighborhood permit parking program has been available to residents since 1981.
City Council,by resolution,approves a neighborhood's desire to permit parking for
residents whose vehicles display the proper decal.Currently there are 5 neighborhoods
in the City that have permit parking.Table 1 lists the 5 neighborhoods.
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Nei hborhood
Basswood/Peninsula High School
Nei hborhood
Seacove Nei hborhood
Seaview Nei hborhood
San Ramon Nei hborhood
Lunada Point Development
Adopted Resolution Numbers
91-60,91-65,91-82,92-81
77-92
82-70,84-45,85-57,
85-24 &85-32
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The Municipal Code,Chapter 10.20 Parking Permits,defines the program parameters.
Chapter 10.20 was last updated in June 30,2009 when City Council passed Ordinance
493 which updated the Neighborhood Permit Parking program.The attached
Neighborhood Permit Parking Program Summary is consistent with Ordinance 493.It
provides greater detail of the program's intention and administration.
The permit fee for the five pre-existing permit neighborhoods was set at $1.25 back in
1981.This fee was based on the city's cost of obtaining the permit decals and was
charged only once for the lifetime of the permit.This fee does not account for costs
associated with administering the program.
Staff contacted several neighboring Cities to inquire about their residential permit
program fees and found that the Cities of Torrance,Palos Verdes Estates and
Manhattan Beach all have residential permit parking programs.Their corresponding
fees are listed below in Table 2.
A enc
Palos Verdes Estates
Torrance
Manhattan Beach
Initial Fee
$0
$0
$15
Replacement Fee
$10
$25
$5
According to the Management Partner's Study,fees charged for City services should
fully cover the costs of services provided and should be established through a cost-
based fee analysis established by City Council.However,for the Neighborhood Permit
Program staff recognizes that to fully capture all costs would create a burden to
residents when compared to past fees and similar fees of neighboring cities.
At the March 2,2010 Council meeting,staff proposed establishing updated fees for the
Neighborhood Permit Parking program based on the City's adopted policy of
establishing fees.The proposed fees were $50 for new permits and $28 for permit
renewals every 3 years.This recommended fee was deemed too high (excessive)by
the public and City Council did not adopt the fees associated with program
implementation.
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Subsequent to the March 2,2010 meeting,staff has conducted extensive outreach to
the existing permit parking neighborhoods as well as neighborhoods that are interested
in joining the program.
As a result,several streets from the five pre-existing permit neighborhoods have
submitted petitions to opt-out of the program,stating they no-longer feel the program is
needed,especially at a cost of $28 to renew every three years,as previously proposed.
Below is a list of streets that have submitted petitions to opt-out:
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Fond du Lac Road (Peninsula H.S.
neighborhood)
Although,staff has received opt-out petitions from several streets within the five pre-
existing permit parking neighborhoods,several new neighborhoods have expressed
interest in enrolling in the program for several different reasons.
Below is a list of streets interested in enrolling into the program:
Avenida Aprenda
Oceanfront Estates HOA
Barkentine Road upper
Lower Hesse Park
Ironwood Drive
Blackhorse Drive
Dodson Middle School overflow parking due to
chan es on campus
Parkin related to trail access
Parkin related to trail access
Parkin related to proposed park improvements
Parkin related to proposed park improvements
Parking related to Peninsula High School activities
Staff recognizes that the conditions which existed at the time the permit parking
programs were initiated may not exist today and changes in the City over time due to
newly acquired open space,improvements to City facilities and school-area traffic
create a new demand on parking.Permit parking will assist in protecting neighborhoods
from parking impacts as a result of improved recreational activities or a shift in
educational activities.
Program Costs
As seen in Table 3,the cost to the City to administer the neighborhood permit parking
program varies depending on the street or neighborhood interested in signing up.The
City's cost include distributing parking decals,maintaining a decal and application
database,staff time to attend HOA or neighborhood meetings to explain program
guidelines and purchasing and maintaining neighborhood signs for one street.
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Currently,staff spends minimal time monthly managing the program.As new
neighborhoods sign-up,it is estimated that each new permit will take approximately 20
minutes to process and about 10 minutes to process permit renewals.
Table 3 summarizes the estimated tasks and related anticipated costs when processing
an application for a street that desires permit parking.
T.B.D.
T.B.D.
T.B.D.
T.B.D.
T.B.D.
T.8.D.
*Based on the fully burdened hourly rate for a Permit Clerk.
**Based on the fully burdened hourly rate for a Senior Engineer.
T.B.D.=To Be Determined
In looking at Table 3,the cost to process a new application for neighborhood permit
parking per household is $34.23.This cost is based on the time it takes to process an
application.It takes the permit clerk approximately 20 minutes to process a new
application.Additional costs associated with a new neighborhood signing up for permit
parking include evaluating petitions,attending HOA meeting,conducting a field
investigation,the number of decals per household,signs and sign installation.These
costs cannot be pre-determined due to the different circumstances and field conditions
of each street or neighborhood.These costs would be paid for via a trust deposit at the
time of application submittal.The trust deposit amount is determined by an engineer
and charged against for the appropriate task.Any unused money on the trust deposit
will be refunded to the applicant.
So,for example,Jane Citizen comes to the Public Works counter with a petition in hand
to establish permit parking on her street.The permit engineer will review the proposed
location,conduct a brief inspection of the petition and will determine the supplemental
costs needed to establish the program.If all elements are known at that time,the
permit engineer will calculate the supplemental costs and inform Jane Citizen that a
trust deposit for $XX is needed to get the program going.After the supplemental fees
have been deposited and the preliminary work completed,each household on that
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street will then pay $34 plus the cost for their decals (up to 3 per household)for their
individual permit.Additionally,with the permit,each household is entitled to a flex-pass
for guests and services workers at no additional cost.
Considering the cost to the City for a new permit,the City Council could set the base fee
at $34 for a first time permit with supplemental fees to be determined at the time of
application and paid for through a trust deposit.
After the initial permit expires,each issued permit will need to be renewed.The renewal
process includes paying fees and securing updated decals.Table 4 summarizes the
costs related to permit renewals.
Administration to process a permit renewal*$17.12
*Based on the fully burdened hourly rate for a permit clerk.
In looking at Table 4,the costs to the City for perm it renewals are $17.12 per
household.This cost is based on the time needed to process a permit renewal.It takes
the permit clerk approximately 10 minutes to process a renewal.Additional costs
associated with permit renewal include the cost of new decals.Considering the cost to
the City for annual renewals,the City Council may wish to consider setting a fee of $17
for an annual permit renewal fee.
To realize additional savings and not administer the permit renewals annually but
extend the renewal period out for three years relieves the permit holder of having to pay
the administrative costs associated with renewing a permit on an annual basis.The
City Council may choose to designate permits as three-year permits.
In keeping with the Management Partner's Report of establishing fees to fully cover the
cost of services and the Traffic Safety Commission's recommendation of establishing
fees at the full cost of the program,staff recommends establishing fees at $34 for an
initial permit and $17 for renewal permit.
If the recommended program guidelines,as outlined in the Neighborhood Permit
Parking Program Summary are acceptable,understanding the full costs associated with
administering the program,staff is requesting to proceed with preparation of a resolution
to adopt appropriate fees.
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Fee Options
Considering the purpose,cost and benefit of the Neighborhood Permit Parking
Program,permit fee options are presented below.
Fully subsidized program to be funded from the Traffic
Management program of the General Fund.Eligibility
$0 considerations include:
•neighborhoods near schools
•nei hborhoods near cit improvements
$34 Initial Permit
$17 Annual Permit Renewal
$5.67 Three-ear permit $17/3
If the Council chooses to not establish fees for the Neighborhood Permit Parking
Program,the program becomes a fully subsidized City program.Conversely,if Council
chooses to establish fees,the fee adoption will require a public hearing and an
amendment to the cost-based fee Resolution adopted by Council on September 7,
2010.The fees will go into effect 60 days after City Council adoption.
AL TERNATIVE
As an alternative,the City Council may choose to take no action at this time or establish
different fees as may be appropriate.
FISCAL IMPACT
Approving staff's recommendation will not result in any adverse impact to the General
Fund
Attachments:
A:Neighborhood Permit Parking Program Summary
B:Ordinance No.493
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crrv OF RANCHO PALOS VERDES
NE~GHBORHOOD PERM~T PARKING PROGRAJV1
PROGRAM SUMMARY
The purpose of the Neighborhood Permit Parking Program (NPPP)is to provide
residents in residential neighborhoods parking relief associated with adjacent
businesses,schools or attractions that generate parking.Some of the program benefits
may include:
•Protect residents from unreasonable burdens in gaining access to the property
•Preserve neighborhood living
•Maintain convenience and attractiveness
•Preserve residential character of the neighborhood
•Safeguard peace and tranquility
The implementation of the Neighborhood Permit Parking program combined with
consistent enforcement will reduce the problem of non-resident parking while offering
reasonable access to parking near homes.
Whenever the Director of Public Works or his designee determines that the streets of a
neighborhood in which residential uses are permitted and other uses such as
commercial,recreational or industrial uses are not permitted,that street is eligible for
permit parking if:
•more than 25%of the number of parking spaces available;and
•the total of number of spaces actually occupied by any vehicle exceeds 75%.
An Engineering survey must determine the parking availability.
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Neighborhood Permit Parking Program
Page 2 of3
November 4,2010
If the above conditions are met,the Director of Public Works or his designee shall
prohibit parking during the hours when such use has been found on those streets or
portions thereof to have been affected.60%signed petition in favor of permit parking.
PARTCIPATION
Permit parking boundaries shall be determined on a block by block basis.The Director
of Public Works will initiate a Traffic Engineering Parking survey where increased
parking by non-residents exists.If it is determined that a parking problem exists,the
affected street and/or neighborhood must agree to the permit parking program by
submitting a signed petition that bears the signatures of at least 60%of the affected
residences.
Similarly for streets that are currently enrolled in a permit parking program,to opt-out,at
least 60%of desired residences must indicate their desire to discontinue the permit
program by submission of a petition.
A recommendation from the Director of Public Works will be made to the City Council
for adoption of a resolution to enroll or discontinue a street or neighborhood into or out-
of the program and upon adoption,appropriate signs will be erected or removed on the
affected streets.
PERMITS
Upon adoption by City Council,permits will be issued and managed by the Public
Works Department.Each household is eligible to obtain parking permits for each
registered vehicle (up to 3 vehicles)and one (1)Flexpass which is to be used at the
homeowner's discretion for visiting guests,care-givers or service vendors.
Special Event Guest Parking may be issued for special circumstances and large
gatherings such as graduations,weddings,tea parties,etc.Special event guest parking
will be evaluated on a case-by-case basis.
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Neighborhood Permit Parking Program
Page 3 of 3
November 4,2010
APPLICATIONS
Applications will be made available to the public at City Hall and the City's website.After
completion of the application,an applicant can either mail in the application and all
required documents or submit in person to the Public Works Department.
The required documents for a permit include:
Current vehicle registration and proof of residency by submitting one of the following
documents:utility bill,telephone bill,cable bill or current auto insurance.
Permit fees shall be approved by City Council and adopted by resolution.
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ORDINANCE NO.493
AN ORDINANCE OF THE CITY OF RANCHO PALOS VERDES
MODIFYING THE PARKING PERMIT PROCEDURES AND AMENDING
THE RANCHO PALOS VERDES MUNICIPAL CODE.
THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES
ORDAIN AS FOLLOWS:
Section 1.Section 10.20.010 of Chapter 10.20 of Title 10 of the Rancho
Palos Verdes Municipal Code is hereby amended to read as follows:
"10.20.010 Intent and Purpose.The council does now establish a parking
permit procedure whereby parking is limited or prohibited within certain areas of the
City,which are to be defined by resolution of the council.In said areas,general parking
may be restricted or prohibited by resolution of the council except for vehicles with
appropriate permits issued through the City,in which case a vehicle may park for up to
seventy-two hours subject to such additional limitations and restrictions as may be
established by the council."
Section 2.Section 10.20.020 of Chapter 10.20 of Title 10 of the Rancho
Palos Verdes Municipal Code is hereby amended to read as follows:
"10.20.020 Generally.Parking permits may be issued for any area in which
parking has been limited or prohibited by a resolution of the council for each vehicle
owned or regularly operated as provided in this chapter.An area that desires restricted
or prohibited parking may apply to the City Council for the imposition of restrictions or
prohibitions by submitting a petition demonstrating support for the proposal,which is
signed by at least 60%of the owners of the properties on the street(s)where the
restrictions will be imposed."
Section 3.Section 10.20.060 of Chapter 10.20 of Title 10 of the
Rancho Palos Verdes Municipal Code is hereby amended to read as follows:
"10.20.060 Application.To obtain a residential parking permit,and guest
parking permits,each bona fide resident must submit a complete application for
Neighborhood Permit Parking,on the form furnished by City along with any additional
documents specified on the Application and the payment of the appropriate parking
permit fee."
Section 4.Section 10.20.110 of Chapter 10.20 of Title 10 of the Rancho
Palos Verdes Municipal Code is hereby amended to read as follows:
"10.20.110 Fees·Duplicates.
A.Fees for said permit shall be set by resolution of the City Council.
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B.If a permittee loses,surrenders or destroys an unexpired residential
parking permit issued under this chapter for a certain vehicle,the permittee may obtain
another permit for the same vehicle for the unexpired term or a permit for a substituted
vehicle for the unexpired term upon the payment of the fee established by resolution of
the City Council.
C.If a parking permit card issued under this chapter for guest parking is
lost or stolen,a duplicate may be obtained for the unexpired term upon payment of the
fee established by resolution of the City Council."
Section 5.This Ordinance shall go into effect and be in full force and
effect at 12:01 a.m.on the thirty-first (31st)day after its passage.
PASSED,APPROVED and ADOPTED this 30th day of June 2009.
/5/Larry Clark
Mayor
ATTEST:
/5/Carla Morreale
City Clerk
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,Carla Morreale,City Clerk of the City of Rancho Palos Verdes,do
hereby certify that the whole number of members of the City Council of said City is five;
that the foregoing Ordinance No.493 passed first reading on June 2,2009,was duly
and regularly adopted by the City Council of said City at a regular meeting thereof held
on June 30,2009 and that the same was passed and adopted by the following roll call
vote:
Ayes:
Noes:
Absent:
Abstain:
1141253-2
Long,Stern,Wolowicz and Clark
None
Gardiner
None
City Clerk
Ordinance No.493
Page 2 of 2
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