RPVCCA_SR_2010_09_07_08_Civic_Center_Facility_Assessment_Professional_Services_AgreementCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CAROLYNN PETRU,DEPUTY CITY MANAGER~
SEPTEMBER 7,2010
CIVIC CENTER FACILITY ASSESSMENT
PROFESSIONAL SERVICES AGREEMENT
REVIEWED BY:CAROLYN LEHR,CITY MANAGER G9-
Project Coordinator:Sara Singer,Senior Administrative Analyst@
RECOMMENDATION
1)Approve the Professional Services Agreement with Gonzalez Goodale Architects to
assist the City in conducting a Civic Center Facility Assessment;and,2)Authorize the City
Manager and City Clerk to execute the Agreement.
BACKGROUND
On July 6,2010,the City Council authorized staff to distribute a Request for Proposals
(RFP)seeking professional services to develop probable costs to renovate City Hall
facilities.The purpose of the effort is to develop a planning level assessment of the current
facilities to determine an opinion of probable cost to renovate the buildings to current
building and safety codes.The City received 13 proposals which were evaluated by Staff
using the Qualifications Based Selection Process.
DISCUSSION
Staff has prepared the attached Professional Services Agreement with Gonzalez Goodale
Architects for Council's consideration,which has been reviewed and approved by the City
Attorney.The agreement outlines the general scope of the work to be performed.
The buildings which are being evaluated as part of the assessment are:the Administration
building,Community Development building and the Cable TV/Communications Center.If
these buildings are expected to function into the future as primary operational facilities for
the City,they should be brought to a level of safety,sustainability and efficiency that is
appropriate for the needs of a responsive city government.The scope of this assessment
will address compliance with mandated Americans with Disabilities Act (ADA)law;seismic
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CIVIC CENTER FACILITY ASSESSMENT PROFESSIONAL SERVICES
AGREEMENT
September 7,2010
Page 2
hazard mitigation;mechanical,electrical and plumbing (MEP)upgrades;and fire,life and
safety (FLS)systems.
FISCAL IMPACT
Costs for the Civic Center Facility Assessment are not to exceed the contract amount of
$22,000.This cost will be paid using funds which were budgeted for the City Hall
Feasibility Study in the FY09-10 Capital Improvement Plan.
ATTACHMENTS
Professional Services Agreement
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement")is made and entered into this i h day of
September,2010,by and between the CITY OF RANCHO PALOS VERDES,hereinafter
referred to as the "CITY,"and Gonzalez Goodale Architects,hereafter referred to as
"CONSULTANT."
IN CONSIDERATION of the covenants hereinafter set forth,the parties hereto
mutually agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows:
As part of the proposal for the Rancho Palos Verdes Civic Center,the scope of work
is to provide professional services to assess and evaluate three (3)existing buildings at the
CITY's Civic Center,located at 30940 Hawthorne Boulevard,and to provide a report
discussing the feasibility and planning level opinion of probable cost to renovate these
buildings.
1.2 Description of Services
A.General Level and Range of Service
CONSULTANT shall provide services including,but not limited to,the
following broad areas:
(1)Assess and evaluate three (3)existing buildings at the Civic
Center as described in the CONSULTANT's Proposal,including the Understanding of the
Project,the Project Team Organizational Chart,and the Project Schedule,all of which is
attached hereto as Exhibit A and incorporated herein by this reference.
(2)Provide a report discussing the feasibility and planning level
opinion of probable cost to renovate these buildings.The report shall include a summary
of the required renovations to bring the current facilities up to current building,fire/life
safety,seismic,mechanical,electrical and plumbing ("MEP")requirements,accessibility,
environmental hazard and efficiency codes and standards.
(3)Present the findings of the report to the City Council.
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B.Specific Tasks
CONSULTANT shall provide a report that includes:
(1)Evaluation of federal Americans with Disabilities Act and State
of California Disabled Access compliance status and recommendations for correcting any
deficiencies.
(2)Evaluation of building structural systems,seismic requirements
for MEP systems,and suspended ceilings.CONSULTANT will also review and augment
the findings in the CITY'S existing Seismic Hazard Report.
(3)Evaluation of MEP system.The cost of operations (energy,
repairs,replacement,etc.)should be compared against the cost of operating a new
system.The analysis should include discussion regarding:a)Elevator;b)HVAC System
Analysis;c)Electrical System Analysis;d)Plumbing System Analysis;e)Energy
Conservation and Sustainability Component Condition and Feasibility;f)Site Utility Line
Sizes;and g)Data/Communication Systems within the facilities.
(4)Evaluation of Fire and Life Safety Systems.
(5)Evaluation of architectural requirements,including building
systems and interior finishes of the existing facilities.
(6)Review of Phase I Environmental Report and Hazardous
Materials Survey.
(7)Prepare a preliminary report to review with City Staff.
(8)Present final report and findings to the City Council.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY,CONSULTANT
shall perform with due diligence the services included in Section 1.2 of this Agreement.No
work shall be done on any item of Section 1.2 for which the City has not issued to
CONSULTANT a written Notice to Proceed.CONSULTANT shall perform all services
under this Agreement in a timely manner consistent with the Project Schedule,which is
within Exhibit A.Time is of the essence in this Agreement.
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ARTICLE 2
COMPENSATION
2.1 Fee
A.CITY agrees to compensate CONSULTANT an amount not to exceed
twenty-two thousand dollars ($22,000)for the Project as described in the CONSULTANT's
Proposed Work Plan (by tasks)and Fee,which is attached hereto as Exhibit Band
incorporated herein by this reference.
B.CITY may request additional specified work pursuant to Section 2.4 of
this Agreement.All such work must be authorized in writing by the Deputy City Manager or
his or her designee prior to commencement.In any case,the total compensation of this
Project,including any additional services performed,shall not exceed twenty-five thousand
dollars ($25,000).
C.CONSULTANT's final invoice must be submitted within thirty (30)days
of completion of the stated scope of services.
2.2 Payment Address
All payments due CONSULTANT shall be paid to:
Gonzalez Goodale Architects
135 West Green Street
Suite 200
Pasadena,California 91105
2.3 Terms of Compensation
CONSULTANT will submit invoices monthly for the work completed in the
previous month.CITY agrees to authorize payment for all undisputed invoice amounts
within thirty (30)days of receipt of the invoice.CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts or claimed completion percentages within
ten (10)days of the receipt of each invoice.However,CITY's failure to timely notify
CONSULTANT of a disputed amount of claimed completion percentage shall not be
deemed a waiver of CITY's right to challenge such amount or percentage.
Additionally,in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45)days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10)working days advance written notice.
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2.4 Additional Services
Subject to the provisions of Section 2.1 (8)above,CITY may request in
writing that CONSULTANT perform additional services not covered by the specific Scope
of Work set forth in this Agreement.CONSULTANT shall perform such services and will be
paid for such additional services in accordance with CONSULTANT's Current Fee
Schedule,which is attached hereto as Exhibit C and incorporated herein by this reference.
The Current Fee Schedule shall be in effect through the end of this Agreement or
December 31,2010,whichever occurs first.
2.5 Time of Performance and Services:
This Agreement shall commence on the day it is executed and shall terminate
upon satisfactory completion of all services listed in Article 1 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification
CONSULTANT will defend,indemnify and hold harmless CITY and its
officials,officers,employees,agents and volunteers free and harmless from all tort
liability,including liability for claims,suits,actions,expenses or costs of any kind,
whether actual,alleged or threatened,actual attorneys'fees,experts'fees,or court
costs incurred by the CITY,to the extent arising out of or in any way connected with,in
whole or in part,the negligent or reckless acts or omissions or willful misconduct of
CONSULTANT or any of CONSULTANT's officers,agents,employees or contractors in
the performance of this Agreement.This includes but is not limited to claims,suits and
liabilities for bodily injury,death or property damage to any individual or entity,including
officers,agents,employees or contractors of the CONSULTANT.The provisions of this
paragraph shall not apply to claims to the extent arising out of the active negligence or
willful misconduct of the CITY and its officials,officers,employees,agents and
volunteers.
In addition to the foregoing,CONSULTANT shall indemnify,defend and
hold free and harmless the CITY and the CITY's officials,officers,employees,agents
and volunteers from and against any and all losses,liabilities,damages,costs and
expenses,including reasonable attorneys'fees,experts'fees,and costs to the extent
the same are caused by negligence or willful misconduct of the CONSULTANT,or any
of the CONSULTANT's officials,officers,agents,employees or volunteers,in the
performance of professional services pursuant to this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain,and keep in full force and effect,a policy or policies of Commercial General
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Liability Insurance,with minimum limits of one million dollars ($1,000,000)for each
occurrence and two million dollars ($2,000,000)general aggregate for bodily injury,death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement.Said policy
or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M.Best's Insurance Guide with a rating of A:Vn or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement,carry,
maintain,and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement.Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:Vn or better.If a "claims
made"policy is provided,such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed.Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3)years or by a
three-year extended reporting period endorsement,which reinstates all limits for the
extended reporting period.If any such policy and/or policies have a retroactive date,that
date shall be no later than the date of first performance of work or services on behalf of the
CITY.Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain,and keep in full force and effect,a policy or policies of Automobile Liability
Insurance,with minimum of one million dollars ($1,000,000)per claim and occurrence and
two million dollars ($2,000,000)in the aggregate for bodily injuries ordeath of one person
and $500,000 for property damage arising from one incident.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law.CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
A.All insurance policies shall provide that the insurance coverage shall
not be canceled by the insurance carrier without thirty (30)days prior written notice to
CITY,or ten (10)days notice if cancellation is due to nonpayment of premium.
CONSULTANT agrees that it will not cancel or reduce said insurance coverage.
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B.CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect,CITY may either immediately terminate this Agreement or,if
insurance is available at a reasonable cost,CITY may take out the necessary insurance
and pay,at CONSULTANT's expense,the premium thereon.
3.7 Certificate of Insurance
At all times during the term of this Agreement,CONSULTANT shall maintain
on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are
in effect in the required amounts.The commercial general liability policy shall contain
endorsements naming the CITY,its officers,agents and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY.The insurance policies (other than worker's compensation and
professional liability)shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
A.This Agreement may be terminated at anytime,with or without cause,
by the CITY upon thirty (30)days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice.Notice shall be deemed served if completed in accordance with
Section 6.13.
B.In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY,due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows:for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement,CONSULTANT shall be paid an amount
equal to the percentage of services performed prior to the effective date of termination or
cancellation in accordance with the work items;provided,in no event shall the amount of
money paid under the foregoing provisions of this paragraph exceed the amount which
would have been paid to CONSULTANT for the full performance of the services described
in Article 2.1.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents,plans,specifications,reports,photographs,images,video files
and media created or developed by CONSULTANT pursuant to this Agreement ("Written
Products")shall be and remain the property of the CITY without restriction or limitation
upon its use,duplication or dissemination by the CITY.All Written Products shall be
considered "works made for hire,"and all Written Products and any and all intellectual
property rights arising from their creation,including,but not limited to,all copyrights and
other proprietary rights,shall be and remain the property of the CITY without restriction or
limitation upon their use,duplication or dissemination by the CITY.CONSULTANT shall
not obtain or attempt to obtain copyright protection as to any Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses,consents or approvals to use any instrumentality,thing or component as to which
any intellectual property right exists,including computer software,used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend,indemnify and hold the CITY,and its elected officials,officers,
employees,servants,attorneys,designated volunteers,and agents serving as independent
contractors in the role of CITY officials,harmless from any loss,claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal,state
or local laws,or any contractual provisions,or any laws relating to trade names,licenses,
franchises,copyrights,patents or other means of protecting intellectual property rights
and/or interests in products or inventions.CONSULTANT shall bear all costs arising from
the use of patented,copyrighted,trade secret or trademarked documents,materials,
equipment,devices or processes in connection with its provision of the services and
Written Products produced under this Agreement.In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined,CONSULTANT,at its expense,
shall:(a)secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction,or by procuring a license or licenses for CITY;
or (b)modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement.This
covenant shall survive the termination of this Agreement.
Upon termination,abandonment or suspension of the Project,the
CONSULTANT shall deliver to the CITY all Written Products and otherdeliverables related
to the Project.If CONSULTANT prepares a document on a computer,CONSULTANT
shall provide CITY with said document both in a printed format and in an electronic format
that is acceptable to the City.
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ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Deputy City Manager or his or her
designee,and a CONSULTANT representative shall be designated by CONSULTANT as
the primary contact person for each party regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement,CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48)and the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C.200e-217),and the Americans with Disabilities Act
of 1992 (42 U.S.C.§11200,et seq.).
6.3 Personnel
CONSULTANT represents that it has,or shall secure at its own expense,all
personnel required to perform CONSULTANT'S services under this Agreement.Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing.CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Deputy
City Manager or his or her designee of all proposed staff members who will perform such
services.CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement,but at all times shall be responsible for
their services.
6.4 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement orwithin twelve (12)months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100)in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.5 Legal Action
A.Should either party to this Agreement bring legal action against the
other,the validity,interpretation,and performance ofthis Agreement shall be controlled by
and construed under the laws of the State of California,excluding California's choice of law
rules.Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
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B.If any legal action or other proceeding,including action for declaratory
relief,is brought for the enforcement of this Agreement or because of an alleged dispute,
breach,default or misrepresentation in connection with this Agreement,the prevailing party
shall be entitled to recover reasonable attorneys'fees,experts'fees,and other costs,in
addition to any other relief to which the party may be entitled.
C.Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent,CITY shall compensate CONSULTANT for its
testimony and preparation to testify at hourly rates that are agreed-upon in advance in
writing by both parties.
6.6 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY.Any such purported
assignment without written consent shaH be null and void,and CONSULTANT shall hold
harmless,defend and indemnify the CITY and its officers,officials,employees,agents and
representatives with respect to any claim,demand or action arising from any unauthorized
assignment.
Notwithstanding the above,CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ,when it is appropriate and customary to
do so.Such persons and entities include,but are not necessarily limited to,surveyors,
specialized consultants,and testing laboratories.CONSULTANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.7 Independent Contractor
CONSULTANT is and shall at all times remain,as to the CITY,a wholly
independent contractor.Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees,except as herein set
forth,and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons,firms,or
corporations at the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt,obligation,or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent.CONSULTANT shall not,at any
time or in any manner,represent that it or any of its agents,servants or employees,are in
any manner agents,servants or employees of CITY.CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement,and to indemnify
and hold the CITY harmless from any and all taxes,assessments,penalties,and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement.CONSULTANT shall fully comply with the workers'compensation law
regarding CONSULTANT and its employees.CONSULTANT further agrees to indemnify
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and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers'compensation laws.The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.8 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.9 Entire Agreement
This Agreement,including any other documents incorporated herein by
specific reference,represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations,representations or agreements,
either written or oral.This Agreement may be modified or amended,or provisions or
breach may be waived,only by subsequent written agreement signed by both parties.
6.10 Construction
In the event of any asserted ambiguity in,or dispute regarding the
interpretation of any matter herein,the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.11 Non-Waiver of Terms,Rights and Remedies
Waiver by either party of anyone or more of the conditions of performance under
this Agreement shall not be a waiver of any other condition of performance under this
Agreement.In no event shall the making by the CITY of any payment to CONSULTANT
constitute or be construed as a waiver by the CITY of any breach of covenant,or any
default which may then exist on the part of CONSULTANT,and the making of any such
payment by the CITY shall in no way impair or prejudice any right or remedy available to
the CITY with regard to such breach or default.
6.12 Severability
If any term or portion of this Agreement is held to be invalid,illegal,or otherwise
unenforceable by a court of competent jurisdiction,the remaining provisions of this
Agreement shall continue in full force and effect.
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6.13 Notice
Except as otherwise required by law,any notice,request,direction,demand,
consent,waiver,approval or other communication required or permitted to be given
hereunder shall not be effective unless it is given in writing and shall be delivered (a)in
person or (b)by certified mail,postage prepaid,and addressed to the parties at the
addresses stated below,or at such other address as either party may hereafter notify the
other in writing as aforementioned:
To CITY:
Carolynn Petru,Deputy City Manager
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,California 90275
To CONSULTANT:
Gonzalez Goodale Architects
John Ferguson,Principal
135 West Green Street,Suite 200
Pasadena,California 91105
A party may change its address by giving written notice to the other party.
Thereafter,any notice or other communication shall be addressed and transmitted to the
new address.If sent by mail,any notice,tender,demand,delivery or other communication
shall be deemed effective three (3)business days after it has been deposited in the United
States mail.For purposes of communicating these time frames,weekends and federal,
state,religious,County of Los Angeles or CITY holidays shall be excluded.No
communication via facsimile or electronic mail shall be effective to give any such notice or
other communication hereunder.
[Signatures on next page]
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of
the date and year first above written.
"CONSULTANT"
Gonzalez Goodale Architects
Date:_
Date:_
ATTEST:
Carla Morreale,City Clerk
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BY:-------------
Printed Name
Title
CITY OF RANCHO PALOS VERDES
A Municipal Corporation
BY:-------------Carolyn Lehr,City Manager
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Exhibit A
1.UNDERSTANDING OF THE PROJECT
Gonzalez Goodale Architects understands that we are to provide professional services to assess and evaluate
three existing buildings at the Rancho Palos Verdes Civic Center,located at 30940 Hawthorne Boulevard,
and to provide a report discussing the feasibility and planning level opinion of probable cost to renovate
these buildings.The goals of the renovation are to extend the life of the buildings a minimum of 20 years,
and to ensure that the facilities allow for immediate occupancy after a seismic event for the continued
provision of City services.
Our approach to the project will proceed in four logical phases.The first phase will consist of information
gatheringj the second phase will develop optional solutions addressing deficiencies identified in the first
phasej the third will entail discussions with City staff to determine viability of various optionsj and the final
phase will involve the preparation of a final report that summarizes and expands on the most appropriate
course of rehabilitation for the existing structures.
Primary among the many goals of this study are fire-life safety systems,seismic-event performance meeting
the "immediate occupancy"level as defined by ASCE/SEI 41-06 and FEMA 356,and compliance with State
of California access codes and the ADA.Also,consideration of sustainable,energy efficient solutions will
have high priority.
Given the nature of this project,the study will depend,to a large extent,on evaluation of city maintenance
records,utility bills,and other historical documents that are retrievable.During the first phase of the work,
we will provide a checklist of records and documents that would positively affect the study effort,prior to
conducting interviews with staff members.In this way,unnecessary document collection will be minimized
and appropriate collection efforts will be enhanced.
A study such as this one can be approached in several different ways.Unfortunately,the value of the resulting
reports can also vary.If the study is conceived in an interdependent form,the City might not have the ability
to flexibly execute the program to its best advantage,over time,and to coincide with budgetary constraints.
Our goal is to provide a report that is generated from mutually determined solutions that will address,in
a prioritized form,all deficiencies present in the existing structures.While it might be necessary to cluster
certain parts of the planned rehabilitation work,whenever possible,the solutions we will propose will not
have prerequisite or dependant elements of work.Also,community and economic factors driving the process
will most likely change overtime.The study should anticipate this reality by including optional solutions,with
alternative means of implementation.
Finally,we believe the planned rehabilitation work should be conceived with attention to the value returned
by each part of the plan.How will each element add to safety,energy conservation,staff efficiency or other
qualities in return for the necessary investment?When answers to this question are included in the plan,the
City will have the tools necessary to implement the work effectively.
For a better understanding of a typical facility assessment renovation deliverable,following is an example
of the facilities assessment components (Table of Contents and Executive Summary)of the Arcadia City Hall
Renovation Analysis,some of which will also pertain to your project.
GONZALEZ GOODALE ARCHITECTS
3
8-15
3.PROJECT TEA M
ORGANIZATIONAL CHART
JOHN FERGUSON AlA LEED AP
PRINCIPAL-iN-CHARGE
GONZALEZ GOODALE ARCHITECTS
HARRY R.DRAKE,AlA
PRINCIPAL/ALTERNATE
GONZALEZ GOODALE ARCHITECTS
JAMES THOMPSON SE
STRUCTURAL ENGINEER
THOMPSON &AsSOCIATES
JACK KHALIFEH PE LEED AP
MeCHANICAL &PLUMBING
ENGINEER
KHALIFEH &ASSOCIATES
JEFFREY C.OVERMYER PE
ELECTRICAL ENGINEER
OMB ELECTRICAL ENGINEERS
GONZALEZ GOODALE ARCHITECTS
16
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CITY OF RANCHO PALOS VERDES
CIVIC CENTER FACILITIES ASSESSMENT
AUGUST 2010
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9/24
9/17
9/24
9/11
9/17
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9/14
9/17
B/20
9/20
DEVELOP COST ESWMTE
FIELD SURVEY
R....FTRE?QRT
CITY REVIEW OF DRAFT REPORT
KICK·OFF MEETING 6/12
NOTICE TO PROCEED
RP'I STAFF ASSEMBLE DOCUMENTS 5/12
START FINISH Wlu2 Wu-.;l Wro:.5 Wa<fo W,;>;8
TASK DATE DATE M ~w W ~TH F M TU lWTH [F W fH if M!TU W TH [F -+TH IF M ,..~
DRAFT REPORT REVIEW MEETING
DEUVER FINAL REFORT
STAFF INTERVIEWS
i DEVEtOP cpnONAL SOLUTIONS
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7
CITY OF RANCHO PALOS VEROES
CIVIC CENTER FACILITIES ASSESSMENT
PROPOSED WORK PLAN (by tasks)&FEE
TASKS
Exhibit B
Gonzalez Goodale Architects
8/4/2010
PROPOSED WORK EFFORTS
a Kick-Off ClienlTearn Meeting
b Prepare Coy Staff chec!<iisls
c Conduct 8.bocument Stafj Interviews
d Conduct &Document Field Survey/Photos
e Assemble Documents and Photo Records
f St~dySoilSF\epol1/l\bI\Rtlportj SlJfl/eys,etc
9 Engage.Engineering..ConsuitaOt.Analysis
h Develop Optional Scenarios
I PresenVOiscussQptii>riiiiSolutions
j Write Report ...
kPr~par~Opinion Of probabieCost
I Present(Oi.scuss.Pre.lirriin~;y.Report.WjthCity
mRevise/AdjustBasedon Client Meeting
n Prepare Documents &Asseiribie FlnalPac.kages
$705
$840
$(335
$1,595
$810
$1,490
$705
$2;330
$940
$~,f50
$1,470
$705
$1,060
$160
3
6
7
9
9
8
3
14
4
14
10
3
6
10
$3,000 $2,500
$705
$840
$1,335
$1,595
$810
$1,490
$6,205
$2,330
$940
$2,150
$1,470
$705
$1,060
$160
Totals
non reimbursable expenses (printing,plotting,etc.)436 2%
(ROUNDED)PROPOSED Not-to-Exceed FEE $22,000
NOTES and ASSUMPTIONS:
1 PIC=Principal In Charge,PM/A =Project Manager/Architect,PMA =Project Manager Assistant
Page 1 of 1
8-18
Exhibit C
5.FEE S &EX PEN S E S
CURRENT FEE SCHEDULE
GONZALEZ GOODALE ARCHITECTS
Principal
Project Manager
$235.00
$170.00
Sustainability Coordinator
Administrative
$150.00
$80.00
THOMPSON &ASSOCIATES,INC.I STRUCTURAL ENGINEERS
Principal Structural Engineer $145.00 Project CAD Drafter
Senior Structural Engineer $120.00 Staff CAD Drafter
Project Engineer $90.00 Clerical
Staff Engineer $75.00
KHALIFEH &ASSOCIATES,INC.I MECHANICAL &PLUMBING ENGINEERS
$75.00
$60.00
$50.00
Principal
Senior Engineer
Engineer
$195.00
$150.00
$125.00
Design/Drafter
Secretarial
$110.00
$58.00
OMB ELECTRICAL ENGINEERS,INC.I ELECTRICAL ENGINEERS
Principal
Senior Engineer
Engineer
$195.00
$150.00
$125.00
Design/Drafter
Secretarial
$110.00
$58.00
Hourly rates are inclusive of base salaries together with mandatory and customary benefits including taxes health
insurance,holidays,vacations and similar benefits.
GONZALEZ GOODALE ARCHITECTS
8-19