RPVCCA_SR_2010_07_06_13_FY10-11_Los_Angeles_County_Sheriff's_ContractMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
CAROLYNN PETRU,DEPUTY CITY MANAGER~
JULY 6,2010
FY 10-11 LOS ANGELES COUNTY SHERIFF'S CONTRACT
CAROLYN LEHR,CITY MANAGER ~
RECOMMENDATION
1)Authorize the Mayor to sign the FY 10-11 Services for the Peninsula Region (Rancho
Palos Verdes,Rolling Hills and Rolling Hills Estates);and,2)Authorize the City
Manager to sign the FY 10-11 Rancho Palos Verdes Deployment Survey with the Los
Angeles County Sheriff's Department.
DISCUSSION
Through the Peninsula Region Law Enforcement Agreement,the Cities of Rancho
Palos Verdes,Rolling Hills and Rolling Hills Estates contract as a group for municipal
law enforcement services with the Los Angeles County Sheriff's Department.Each
year,as part of this agreement,the Mayor signs a letter,which is also signed by
representatives from the other two cities,approving the level of service that will be
provided within the Peninsula Region during the next fiscal year.In addition,the City
Manager signs the City's Deployment Survey,which specifies how the contracted
serviced will be allocated in Rancho Palos Verdes.
Service Level Authorization
The Sheriff's service level for the regional area in FY 10-11 will remain the same as the
level provided in FY 09-10,as reflected in the attached Service Level Authorization
document.Although the Sheriff's hourly personnel rates will increase by 1.8%,the
City's overall cost for the Sheriff's contract in FY 10-11 will actually be less than in FY
09-10.There are two reasons for this overall decrease:
1.Liability Trust Fund
In 2009,the California Contract Cities Association (CCCA),working on behalf of the
cities that contract with the Los Angeles County Sheriff's Department for law
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FY 10-11 Los Angeles County Sheriff's Contract
July 6,2010
Page 2 of2
enforcement services,arranged for an actuarial study of the Liability Trust Fund.This
pooled fund is used to pay liability claims that are awarded in cases where the Sheriff's
Department is providing service in a contract city.The study showed a super funded
condition.Working with the Chief Administrative Officer,CCCA was successful in
obtaining approval from the Los Angeles County Board of Supervisors to adjust the
contribution rate downward for all contract cities.Therefore,beginning on July 1,2010,
the City's contribution to the Liability Trust Fund has been reduced from 6%to 4%,
resulting in a consider annual cost savings to the City ($78,000 in FY 10-11).
2.Level of Deployment
Each year,the level of deployment (Le.the hours of service allocated to each of the
three regional contract cities)is adjusted using a formula based on number of service
calls each city experienced in the prior fiscal year.For FY 10-11,the level of
deployment for Rancho Palos Verdes has been adjusted slightly downward in
comparison to FY 09-10.
ADDITIONAL INFORMATION
The City partially funds its share of the CORE Deputy Team using state Local Citizen
Options for Public Safety (Co.PS)funds.Until the state budget is adopted,the status of
this significant funding source remains uncertain.The adopted FY 10-11 City Budget
assumes that the City will continue to receive the $100,000 of COPS funding as it has
in the past.Staff will,of course,continue to monitor the status of COPS funding and
inform Council of any changes.
FISCAL IMPACT
The costs associated with the FY 10-11 Peninsula Region Law Enforcement Agreement
includes a 1.8%increase in hourly rates compared with FY 09-10.However,factoring
in the modification to the City's contribution to the Liability Trust Fund and the level of
deployment discussed above,the cost for City's FY 10-10 Peninsula Region Law
Enforcement Agreement is $4,160,752,resulting in a $47,462 decrease from the FY
09-10 contract amount of $4,208,214.In addition,the City will receive reimbursements
from the other two regional contract cities for the CORE Deputy Team in the amount of
$120,913,thereby resulting in a net annual cost of the contract of $4,032,584.
RPV FY 09-10 Sheriff's Contract:
RHE &RH CORE Team Contribution:
Total:
Attachments:
FY 10-11 Peninsula Region Service Level Authorization
FY 10-11 RPV Service Level Authorization
V:\CAROLYNN\REPORTS\2010\201 00706_sheriffs contract.doc
$4,160,752
($128,168)
$4,032,584
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July 1,2010
Captain Ronene M.Anda,Commander
Los Angeles County Sheriff's Department
Lomita Station
26123 Narbonne Avenue
Lomita,California 90717
Dear Captain Anda:
2010-11 LAW ENFORCEMENT SERVICES FOR THE PENINSULA REGION
(RANCHO PALOS VERDES,ROLLING HILLS AND ROLLING HILLS ESTATES)
Pursuant to the Regional Services Agreement between the Sheriff s Department and the Cities of
Rancho Palos Verdes,Rolling Hills and Rolling Hills Estates,our cities have requested the
following services to be provided to the Peninsula Region for Fiscal Year 2010-11,commencing
July 1,2010.
Fiscal Year 2010-11 Services for the Peninsula Region (Rancho Palos Verdes,Rolling Hills and
Rolling Hills Estates).
PENINSULA REGION
TYPE OF SERVICE REGIONAL UNITS %FOR REGION UNIT TOTAL
DEP.40HR
DEP NON-RELIEF
DEP.56HR
DEP.MOTOR
S.A.T.DETECTIVE
GRANT DEP.(CORE-NO VEH)
GRANT DEP.(CORE-W-VEH)
TOTAL UNITS
1
1
12.8084
1
2
1
1
x 100%
x 100%
x 100%
x 100%
x 100%
x 100%
x 100%
1
1
12.8084
1
2
1
1
19.8084
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2010-2011 Law Enforcement
TYPE OF SERVICE
DEP40HR
DEP 56HR
NON-RELIEF
DEPMOTOR
S.A.T.DETECTIVE
GRANT DEP (CORE-NO VEH)
GRANT DEP (CORE-W-VEH)
SUBTOTAL
LIABILITY @ 4%
GRAND TOTAL
OTHER SERVICES
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#OF UNITS
1
12.8084
1
1
2
1
1
PER UNIT COST
$232,333
$325,266
$211,212
$219,674
$219,674
$144,976
$164,548
July 1,2010
TOTAL
$232,333.00
$4,166,137.03
$211,212.00
$219,674.00
$439,348.00
$144,976.00
$164,548.00
$5,578,228.03
$223,129.12
$5,801,357.15
Rancho Palos Verdes Dedicated Traffic Unit
-Includes liability @ 4%
$241,626.32
Any other services shall continue to be contracted for on an individual,dedicated basis.
*Attached are the estimated contract costs for each individual city (Rancho Palos Verdes,
Rolling Hills and Rolling Hills Estates)for Fiscal year 2010-11.
Approved:
Steve Wolowicz
Mayor,Rancho Palos Verdes
Godfrey Pernell
Mayor,Rolling Hills
John Addleman
Mayor,Rolling Hills Estates
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PAGE 1 OF 3
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
Service Level Authorization
CITY:Rancho Palos Verdes
FISCAL YEAR: 2010 - 2011 EFFECTIVE DATE:7/1/2010
CONTRACT
CODE SERVICES TOTAL SERVICE UNITS PURCHASED LAW
#NEW PREVIOUS CHANGE USE ONLY
DEPUTY SHERIFF SERVICE UNIT
306 40 Hour 1.6000 1.6000 0.0000
307 56 Hour 8.4227 8.4944 -0.0717
308 70 Hour 0.0000 0.0000 0.0000
310 Non-Relief 0.6000 0.6000 0.0000
DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL)
301 40 Hour 0.0000 0.0000 0.0000
302 56 Hour 0.0000 0.0000 0.0000
303 70 Hour 0.0000 0.0000 0.0000
305 Non-Relief 1.4627 1.5415 -0.0788
GROWTH DEPUTY, UNITS (Non-Relief Only)
335 Deputy 0.0000 0.0000 0.0000
358 Deputy (with a dedicated vehicle) 0.0000 0.0000 0.0000
336 Deputy, B-1 0.0000 0.0000 0.0000
359 Deputy, B-1 (with a dedicated vehicle)0.0000 0.0000 0.0000
GRANT UNITS (Non-Relief Only)
383 Deputy 1.0000 1.0000 0.0000
360 Deputy (with a dedicated vehicle)1.0000 1.0000 0.0000
384 Deputy B-1 0.0000 0.0000 0.0000
361 Deputy B-1 (with a dedicated vehicle)0.0000 0.0000 0.0000
SUPPLEMENTAL POSITIONS (Non-Relief Only)
342 Lieutenant 0.0000 0.0000 0.0000
353 Sergeant (SAO)0.0000 0.0000 0.0000
348 Sergeant (Motor)0.0000 0.0000 0.0000
354 Watch Deputy 0.0000 0.0000 0.0000
305 Motor Deputy 0.6000 0.6000 0.0000
325 CSA 0.0000 0.0000 0.0000
347 Security Officer 0.0000 0.0000 0.0000
340 Law Enforcement Tech 0.0000 0.0000 0.0000
343 Operations Asst I 0.0000 0.0000 0.0000
344 Operations Asst II 0.0000 0.0000 0.0000
345 Operations Asst III 0.0000 0.0000 0.0000
351 Stn Clerk II 0.0000 0.0000 0.0000
329 Crime Analyst 0.0000 0.0000 0.0000
331 Custody Assistant 0.0000 0.0000 0.0000
Other (Need to insert cost on Pg 2)0.0000 0.0000 0.0000
ATTN:Routine City Helicopter Billing Agreement (Indicate) NO NO
SH-AD 575 (REV. 4/10)
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Page 2 of 3
HOURS OF SERVICE & ESTIMATED CHARGES
CITY:7/1/2010
SERVICE UNITS UNIT TOTAL TOTAL LIABILITY TOTAL YEARLY ANNUAL ANNUAL PERSONNEL
COST UNITS ESTIMATED @ 4 %COST WITH HOURS PER GOAL GOAL REQUIRED
PURCHASED UNIT COST LIABILITY SERVICE UNIT (HOURS)(MINUTES)
DEPUTY SHERIFF SERVICE UNIT
40 Hour $232,333 1.6 371,732.80 14,869.31 386,602.11 2086 3,338 200,256 1.8656
56 Hour $325,266 8.4227 2,739,617.94 109,584.72 2,849,202.66 2920 24,594 1,475,657 13.7458
70 Hour $406,583 0 0.00 0.00 0.00 3650 0 0 0.0000
Non-Relief $211,212 0.6 126,727.20 5,069.09 131,796.29 1789 1,073 64,404 0.6000
DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL)
40 Hour $241,642 0 0.00 0.00 0.00 2086 0 0 0.0000
56 Hour $338,299 0 0.00 0.00 0.00 2920 0 0 0.0000
70 Hour $422,873 0 0.00 0.00 0.00 3650 0 0 0.0000
Non-Relief $219,674 1.4627 321,317.16 12,852.69 334,169.85 1789 2,617 157,006 1.4627
GROWTH DEPUTY UNITS (Non-Relief Only)
GROWTH DEPUTYDeputy $144,976 0 0.00 0.00 0.00 1789 0 0 0.0000
Deputy (with dedicated vehicle)$164,548 0 0.00 0.00 0.00 1789 0 0 0.0000
Deputy, B-1 $153,094 0 0.00 0.00 0.00 1789 0 0 0.0000
Deputy, B-1 Deputy B-1 (with dedicated vehicle)$172,666 0 0.00 0.00 0.00 1789 0 0 0.0000
GRANT UNITS (Non-Relief Only)
Deputy $144,976 1 144,976.00 5,799.04 150,775.04 1789 1,789 107,340 1.0000
Deputy (with dedicated vehicle)$164,548 1 164,548.00 6,581.92 171,129.92 1789 1,789 107,340 1.0000
Deputy B-1 $153,094 0 0.00 0.00 0.00 1789 0 0 0.0000
Deputy B-1 (with dedicated vehicle)$172,666 0 0.00 0.00 0.00 1789 0 0 0.0000
SUPPLEMENTAL POSITIONS (Non-Relief Only)
Lieutenant $226,346 0 0.00 N/A 0.00 1789 0 0 0.0000
Sergeant (SAO)$188,397 0 0.00 N/A 0.00 1789 0 0 0.0000
Sergeant (Motor)$199,471 0 0.00 0.00 0.00 1789 0 0 0.0000
Watch Deputy $150,322 0 0.00 0.00 0.00 1789 0 0 0.0000
Motor Deputy $219,674 0.6 131,804.40 5,272.18 137,076.58 1789 1,073 64,404 0.6000
CSA $52,819 0 0.00 0.00 0.00 1789 0 0 0.0000
Security Officer $86,854 0 0.00 0.00 0.00 1789 0 0 0.0000
Law Enforcement Tech $78,756 0 0.00 0.00 0.00 1789 0 0 0.0000
Operations Asst I $72,273 0 0.00 N/A 0.00 1789 0 0 0.0000
Operations Asst II $89,776 0 0.00 N/A 0.00 1789 0 0 0.0000
Operations Asst III $102,807 0 0.00 N/A 0.00 1789 0 0 0.0000
Stn Clerk II $66,844 0 0.00 N/A 0.00 1789 0 0 0.0000
Crime Analyst $100,586 0 0.00 N/A 0.00 1789 0 0 0.0000
Custody Assistant $88,395 0 0.00 0.00 0.00 1789 0 0 0.0000
Other (Need to insert cost in next column)0 0.00 N/A 0.00 1789 0 0 0.0000
ESTIMATED COST FOR SERVICE UNITS **$4,000,723.50
LIABILITY @ 4% = $160,028.94 HOURS MINUTES PERSONNEL
TOTAL ESTIMATED COST $4,160,752.44
DEPUTY 33,657 2,019,401 18.8114
DEPUTY, B-1 2,617 157,006 1.4627
LT/SERGEANT 0 0 0.0000
CSA 0 0 0.0000
CIVILIAN 0 0 0.0000
Rancho Palos Verdes
SH-AD 575 (REV. 4/10)
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PAGE 3 OF 3
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
DEPLOYMENT SURVEY
EFFECTIVE DATE:7/1/2010 City:Rancho Palos Verdes
TOTAL DEPLOYMENT TOTAL
SERVICE UNIT UNITS GENERAL LAW TRAFFIC LAW DEP SPECIAL D.B.TEAM UNITS
PURCHASED EM DAY PM EM DAY PM MOTOR ASSIGN.LDR ASSIGNED
DEPUTY, GENERALIST
40 Hour 1.6 0.6 1 1.6
56 Hour 8.4227 2 3 3.4 8.4
70 Hour 0 0
Non-Relief 0.6 0.6 0.6
Motor 0.6 0.6 0.6
DEPUTY, BONUS I
40 Hour 0 0
56 Hour 0 0
70 Hour 0 0
Non-Relief 1.4627 1.4627 1.4627
GROWTH DEPUTY
Deputy 0 0
Deputy, Dedicated Veh.0 0
B-1 0 0
B-1, Dedicated Veh.0 0
GRANT DEPUTY
Deputy 1 1 1
Deputy, Dedicated Veh 1 1 1
B-1 0 0
B-1, Dedicated Veh.0 0
*NOTE: License Detail is billed on an hourly basis and billed monthly as service is provided.
REPORT PREPARED BY:DATE:
APPROVED BY:DATE:
CITY APPROVAL BY:DATE:
PROCESSED AT CLEB BY:DATE:
YES NO
SERGEANT DONALD MUELLER 6/7/2010
CITY OFFICIAL "I certify that I am authorized to make this change on behalf of the City"
STATION COMMANDER
SH-AD 575 (REV. 4/10)
License Detail processes business license & renewal applications: Yes No
License Detail acts on violations observed within the city: Yes No
(PERSONNEL TRANSACTION REQUEST) "PTR" REQUIRED:
BILLING MEMO REQUIRED:
MINUTE PROGRAM:
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