RPVCCA_SR_2010_07_06_05_Gerard_J_Quinn_&_Assoc_AgreementCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR &CITY COUNCIL MEMBERS ~
DENNIS McLEAN,DIRECTOR OF FINANCE &INFORMATION ~
TECHNOLOGY
JULY 6,2010
PROFESSIONAL SERVICES AGREEMENT·GERARD J QUINN &
ASSOCIATES
CAROLYN LEHR,CITY MANAGER cL.-
RECOMMENDATION
1)Approve the attached Amendment to the Professional Services Agreement between
the City and Gerard J Quinn &Associates;and
2)Approve Resolution No.2010-__, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF RANCHO PALOS VERDES AMENDING RESOLUTION NO.
98-99 TO ADD THE DIRECTOR OF FINANCE AND INFORMATION
TECHNOLOGY AS AN ADDITIONAL AUTHORIZED AGENT TO EXECUTE AN
APPLICATION FOR THE PURPOSE OF OBTAINING CERTAIN FEDERAL
FINANCIAL ASSISTANCE UNDER P.L.93-288 AS AMENDED AND/OR STATE
FINANCIAL ASSISTANCE UNDER THE NATURAL DISASTER RELIEF ACT
BACKGROUND AND DISCUSSION:
On June 5,2007,the City Council approved a Professional Services Agreement (the
"Agreement")between the City and Gerard J Quinn &Associates to provide advisory
services associated with FEMA claims that resulted from the winter storms during FY04-05.
The contractual appropriation authorization has been expended,and Staff believes that it is
in the City's best interest to continue the advisory relationship in the future,since the FEMA
process has not yet been concluded.Accordingly,Staff recommends the approval of the
proposed Amendment to Professional Services Agreement for an amount not to exceed
$72,500.
The responsibility for the management of disaster-related accounting and claims has
recently been transferred to the Finance &Information Technology Department.
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PROFESSIONAL SERVICES AGREEMENT -GERARD J QUINN &
ASSOCIATES
July 6,2010
Page 2 of 2
Therefore,Staff recommends that the City Council approve the proposed Resolution,
which enables the Director of Finance &Information Technology to sign documents that
are related to this topic on behalf of the City,along with the City Manager,Deputy City
Manager and the Director of Public Works.
FISCAL IMPACT:
The FY09-10 and FY10-11 budgets in the Emergency Preparedness and Finance
programs appear to be sufficient to absorb the estimated additional cost through June 30,
2011;therefore,no budget adjustment is necessary at this time.Closure for the FY04-05
FEMA claims may to take up to several years.The amount of $72,500 requested in the
amendment to the agreement includes a provision for approximately $20,000 that may be
expended after June 30,2011.
Attachments:
Resolution No.2010-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES AMENDING RESOLUTION NO.98-99 TO ADD THE
DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY AS AN ADDITIONAL
AUTHORIZED AGENT TO EXECUTE AN APPLICATION FOR THE PURPOSE OF
OBTAINING CERTAIN FEDERAL FINANCIAL ASSISTANCE UNDER P.L.93-288 AS
AMENDED AND/OR STATE FINANCIAL ASSISTANCE UNDER THE NATURAL
DISASTER RELIEF ACT
Amendment to Professional Services Agreement,dated June 5,2007
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RESOLUTION NO.__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES AMENDING RESOLUTION NO.98-99 TO ADD THE
DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY AS AN
ADDITIONAL AUTHORIZED AGENT TO EXECUTE AN APPLICATION
FOR THE PURPOSE OF OBTAINING CERTAIN FEDERAL FINANCIAL
ASSISTANCE UNDER P.L.93-288 AS AMENDED AND/OR STATE
FINANCIAL ASSISTANCE UNDER THE NATURAL DISASTER RELIEF
ACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES THAT THE:
CITY MANAGER
OR
DEPUTY CITY MANAGER
OR
DIRECTOR OF PUBLIC WORKS,
OR
DIRECTOR OF FINANCE AND INFORMATION TECHNOLOGY
is hereby authorized to execute for and in behalf of the City of Rancho Palos Verdes,a
public entity established under the laws of the State of California,this application and to
file it in the Office of Emergency Services for the purpose of obtaining certain federal
financial assistance under P.L.93-288 as amended by the Robert T.Stafford Disaster
Relief and Emergency Assistance Act of 1988,andlor state financial assistance under
the Natural Disaster Assistance Act.
That the City of Rancho Palos Verdes,a public entity established under the laws of the
State of California,hereby authorizes its agent/sl to provide to the State Office of
Emergency Services for all matters pertaining to such state disaster assistance the
assurances and agreements required.
PASSED,APPROVED,AND ADOPTED THIS _DAY OF ,2010.
MAYOR
ATTEST:
CITY CLERK
R6876-0001\1231090vl.doc
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State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,Carla Morreale,City Clerk of City of Rancho Palos Verdes,hereby certify that
the above Resolution No.was duly regularly passed and adopted by the said
City Council at a regular meeting thereof on ,2010.
CITY CLERK .
2
R6876-0001\1231090vl.doc
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FIRST AMENDMENT TO THE "PROFESSIONAL SERVICES AGREEMENT"
WHEREAS,on June 5,2007,the City approved an agreement titled
PROFESSIONAL SERVICES AGREEMENT with Gerard J.Quinn &Associates (the
"Agreement");
WHEREAS,in Section 2.1 of the Agreement,the City agrees to pay a not to
exceed amount of $10,000 for professional services to provide guidance in connection
with the City's efforts to recover and retain money from the disaster assistance fund,but
the City would now like to increase the maximum amount paid to $72,500;and
WHEREAS,in Section 6.1 of the Agreement,the City's representative is named
as former City Manager Les Evans,which should be updated to current City Manager
Carolyn Lehr.
NOW,THEREFORE,for good and valuable consideration,the parties wish to
amend and modify the terms of the Agreement as follows:
1.Section 2.1 ("Fee")of the Agreement is hereby amended to read as follows:
"CITY agrees to compensate CONSULTANT a not to exceed amount of
$72,500 for professional services to provided guidance to the City in
connection with the City's efforts to recover and retain disaster assistance
funds.The CONSULTANT's fee is $225 per hour plus expenses."
2.Section 6.1 ("Representation")of the Agreement is hereby amended to read as
follows:
"CITY representative,Carolyn Lehr,City Manager,and CONSULTANT's
representative,Gerard J.Quinn,President,are designated as the primary
contact person for each party regarding performance of this Agreement."
As modified by this amendment,the Agreement remains in full force and effect and
remains fully binding upon the parties.
IT IS SO AGREED.
Dated:,2010
Dated:,2010
R6876-000 1\1240247vl.doc
GERARD J.QUINN &ASSOCIATES
("CONSULTANT"):
By:_
Gerard J.Quinn,President
CITY OF RANCHO PALOS VERDES,
A Municipal Corporation ("CITY"):
By:_
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Stefan Wolowicz,Mayor
Carla Morreale,City Clerk
[Signatures continue]
ATTEST:
By:----r;:::i:""~----;----=-:-:-------
2
R6876-000 1\1240247vl.doc
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