RPVCCA_SR_2010_06_15_11_Adoption_of_Budget.
RANCHO PALOS VERDES
PUBLIC HEARING
Date: June 15, 2010
Subject: Adoption of the City Budget and Employee Salary Ranges for
FY2010-11
Subject Property: Citywide
1. Declare the Hearing Open: Mayor Wolowicz
2. Report of Notice Given: City Clerk Morreale
3. Staff Report & Recommendation: Kathryn Downs, Deputy Director of Finance
and Information Technology
4. Public Testimony:
Appellants: N/A
Applicant: N/A
5. Council Questions:
6. Rebuttal:
7. Declare Hearing Closed: Mayor Wolowicz
8. Council Deliberation:
9. Council Action:
W:\AGENDA\Public Hearing Formats\public hearing format Council-draft budgetForm 25 June 2010.doc
11-1
CITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Staff Coordinator:
HONORABLE MAYOR &MEMBERS OF THE CITY~UNCIL
DENNIS McLEAN,DIRECTOR OF FINANCE &IT tt!Jb
JUNE 15,2010
ADOPTION OF CITY BUDGET AND EMPLOYEE SALARY
RANGES FOR FISCAL YEAR 2010-2011
CAROLYN LEHR,CITY MANAGER &-
Kathryn Downs,Deputy Director of Finance &Information
Technology
RECOMMENDATION
1)Adopt Resolution No.2010-,approving a budget appropriation and adopting the
operating and capital improvement budget for FY1 0-11 ;
2)Adopt Resolution No.2010-,establishing salary and hourly ranges for all
competitive,management and part-time employee job classifications;and
3)Approve the framework for a Performance-Based Employee Compensation Plan for
FY10-11.
EXECUTIVE SUMMARY
The City is fortunate to have a stable General Fund revenue stream,and has maintained a
conservative level of spending throughout the years.The City maintains a balanced
operating budget,has a healthy General Fund Reserve of more than $10 million,and
revenues continue to increase despite the current state of the economy.
The draft FY1 0-11 General Fund budget is balanced,as follows:
General Fund
Revenues
Expenditures
Net Transfers
Net Activity
FY10·11
21,747,717
(17,832,855)
(3,914,099)
763
11-2
ADOPTION OF THE CITY BUDGET AND EMPLOYEE SALARY RANGES FOR
FISCAL YEAR 2010-11
June 15,2010
Page 2 of 6
Estimated General Fund Reserves are calculated as follows:
General Fund
Estimated Beginning Reserve
Net Activity
Estimated Ending Reserve
Reserve Policy Threshold (50%of Expenditures)
Estimated Excess Reserve
FY10-11
10,264,429
763
10,265,192
8,916,428
1,348,765
To assist the City Council with final review of the draft budget,Staff has attached the FY1 0-
11 Combined Summary of Funds (see Attachment A).
The attached resolutions presented at this public hearing memorialize the City Council's
direction established during its Budget Workshop on May 22 nd for the FY10-11 budget;
and,if approved,would go into effect on July 1,2010.Staff expects to present the
Redevelopment Agency and Improvement Authority budgets for adoption on the July 6,
2010 agenda.
BACKGROUND AND DISCUSSION
Draft FY10-11 Budget
The City's draft FY10-11 General Fund budget is balanced with estimated revenues of
$21.7 million and planned spending of $21.7 million.Excluding the Terranea transient
occupancy tax (TOT),General Fund revenues are expected to still increase by about 1.6%
from FY09-10 to FY10-11.Staff expects that TOT will generate about $2 million of
revenue for FY1 0-11,which has been programmed to fund the development of Lower
Hesse and Grandview Parks.Property tax comprises about half of General Fund revenue,
and is expected to increase by 0.5%for FY1 0-11.Expenditures are expected to remain
constant overall,at the FY09-10 level of spending.
The City has a low revenue base and has maintained a conservative approach to
spending,as illustrated in the following chart that compares per capita data with other
cities.
FY07·08 State Controller's
Reportof Cities
Ran ch 0 Palos Verd es
Palos Verdes Estates
Rollin g Hills Estate s63
Rollin g Hills
South Bay Cities Average
Statewide Cities Average
General
Revenue
Per Capita
409
704
1
671
844
701
Operating
Expenditures
Per Capita
431
974
1,070
1,299
1,382
1,712
At this time,there is no material impact to the City's budget as a result of the State's
ongoing budget crisis.Monthly highway users'tax payments are expected to be delayed
until the end of the fiscal year,resulting in an immaterial loss of interest earnings.
11-3
ADOPTION OF THE CITY BUDGET AND EMPLOYEE SALARY RANGES FOR
FISCAL YEAR 2010-11
June 15,2010
Page 3 of 6
Based on City Council's direction at the Budget Workshop held on May 22,2010,a number
of minor changes have been made to City programs and services.
~Additional part-time staffing hours have been added to assist with City Council
initiatives,facilitate development of new recreation programs,and improve customer
service at City Hall.
~The vacant Director of Parks &Recreation position has been frozen.
~The City general newsletter and emergency preparedness newsletter have been
suspended.
~The Park Ranger program has been increased by $40,000 to provide additional
Ranger patrols in the City's open space.
~A program to assist residents with the acquisition of emergency supply kits has
been added.Staff expects to offer ideas to the City Council regarding a cost-
sharing program for residents to acquire supply kits.
).-The City will cancel its membership in the Los Angeles Storm Water Quality
Partnership due to duplication of effort with the Jurisdiction 7 offshore water quality
monitoring program.
~The maintenance budget has been increased for City owned buildings,as well as
parks and open space.
Iffunding becomes available,such a positive FY09-1 0 variance that allows for a continued
appropriation,then Staff may recommend continuing certain programs that have either
been reduced or eliminated (i.e.City Newsletter).
The following one-time projects,using General Fund money,have been included in the
FY10-11 budget:
~A residential street paving project of about $1.5 million;
~More than $1.1 million of pedestrian access improvements on Hawthorne Blvd.with
80%grant funding and a $228,320 General Fund match;
~Development of both Lower Hesse and Grandview Parks at a cost of about $2
million using TOT;
~Development of Upper Hesse Park ball fields at a cost of about $500,000;and
).-Development of a proposal for Rancho Palos Verdes to become a Charter City for a
cost of about $50,000.
The 2010 Capital Improvement Plan (CIP)has been incorporated into the draft FY10-11
budget.Other projects in the CIP for FY10-11 include $250,000 of arterial median
improvements funded with Beautification money,and about $1.6 million of storm drain
projects and maintenance funded with Storm Drain User Fees.
REACH Recreation Program
For FY09-10,the City Council directed Staff to reset the REACH Recreation program
activities and activity fees as a result of dwindling Community Development Block Grant
(CDBG)revenue,which had been the program's primary funding source for a number of
11-4
ADOPTION OF THE CITY BUDGET AND EMPLOYEE SALARY RANGES FOR
FISCAL YEAR 2010-11
June 15,2010
Page 4 of 6
years.Currently,the General Fund subsidizes the program by about $11,000 for the cost
of a dedicated vehicle,and about $40,000 for a portion of the salary and benefits for one
full-time staff person.For FY1 0-11,the City Council has directed Staff to retain the
REACH Recreation program;however,Staff was directed to analyze various alternatives
and offer the City Council a recommendation for realigning REACH expenditures with its
revenue sources to reach cost neutrality.Working in concert with REACH participants,this
re-alignment is expected to:
)00 Ensure that non-residents fully cover the cost of their participation in program
activities through fees;
)00 Design activities and associated fees for residents and non-residents that will
accomplish the goal of eliminating the cost of the General Fund subsidy:
)00 Enable continued participation by current REACH members and establish an
assistance program based on financial need;and
)00 Explore other funding sources (grants,family donations,etc.)to reduce the funding
shortfall,including an assertive outreach process to the Mayor's of neighboring
cities requesting their direct funding for participation of their own residents in the
REACH program.
Budget Process
In 2009,the City prepared a two-year budget document for FY09-1 0 and FY10-11.The
budget is adopted by the City Council one fiscal year at a time.Typically,adjustments are
made to the second year of the two-year document as updated information becomes
available.Staff proposed modifications to the draft FY1 0-11 budget to reflect changes to
revenue estimates,known expenditure savings,and new mandated costs.
Councilmember Misetich requested a Staff analysis of the possibility of adopting a zero-
based budget process.Staff developed and implemented a hybrid of the zero-based
budget process for FY1 0-11,on a trial basis.Staff performed an evaluation of services.
and developed a Menu of 44 projects and services for the City Council's consideration of
whether or not to include them in draft FY1 0-11 budget.The projects and services that
were targeted are not legally mandated,do not affect revenue streams,and do not have a
direct impact on the health and safety of the City's residents.Staff also included certain
projects and services that were considered "budget policy issues"in past years,such as
dedicated traffic enforcement,for further consideration.On May 22 nd
,the City Council
started with a Baseline Budget and used the Menu to add or modify targeted projects and
services;thereby providing direction for the FY1 0-11 budget.
Since May 22 nd
,Staff has made some additional immaterial modifications to revenue
estimates and expenditure calculations with a net favorable impact of about $23,000 ..A
reconciliation that shows the City Council's additions to the Baseline Budget presented on
May 22 nd ,and Staff's additional modifications to arrive at the draft FY10-11 budget,is
attached to this staff report (see Attachment B).A comprehensive list of all adjustments to
the draft FY1 0-11 budget,as presented in the two-year document,is attached to this staff
report (see Attachment C).
11-5
ADOPTION OF THE CITY BUDGET AND EMPLOYEE SALARY RANGES FOR
FISCAL YEAR 2010-11
June 15,2010
Page 5 of 6
Employee Compensation
At the May 22 nd Budget Workshop,Staff presented the results of the 2010 salary survey.
City Council directed Staff to set salary ranges at the 75 th percentile of cities surveyed to
maintain the City's desired market position established by the City Council in 2002.The
estimated fiscal impact of adopting the new salary ranges is about $20,000.
City Council also directed Staff to include amounts in the draft FY1 0-11 bUdget to:
~Lock-in the FY09-10 Payments in lieu of Salary Increases (PILSI)to employee
salaries (estimated cost of $97,000);
~Provide all employees with a 1.9%cost of living increase effective July 1,2010,
based on the change in the consumer price index (CPI)for the 12 months ended
March 2010,in keeping with historical practice (estimated cost of $83,000);and
~Establish a Performance-Based Employee Compensation Plan for FY10-11
(estimated cost of $137,100).
During the May 22 nd Budget Workshop,Council Member Misetich introduced the idea to
implement a Performance-Based Employee Compensation Plan ("Plan")for FY10-11.
Upon completing its discussion,the City Council directed staff to develop a framework of
the Plan for FY1 0-11.Council Member Misetich met with Staff afterwards and suggested
the plan should be achievable,and include a target of cost savings or new revenue
innovations initiated by Staff.Staff embraces the concept and its objectives and offers a
framework for the Plan (Exhibit C shall be delivered as Late Correspondence).
Recreation Administrative Intern
Also during the May 22 nd Budget Workshop,Staff indicated that additional information
would be provided for the addition of Administrative Intern hours.The attached
memorandum dated June 15,2010 from the Deputy Director of Public Works (overseeing
the Recreation &Parks Department)to the City Manager provides some historical content
and outlines the need for an Administrative Intern in the Recreation &Parks Department
(see Exhibit D).
Records Management Position
There has been a need in all departments for a document imaging and management
system to increase efficiencies in information storage and retrieval.An increase in the
volume of Public Records Act requests and the limited amount of space at City Hall has
escalated the urgency of this need.Staff proposes upgrading an existing Administrative
Staff Assistant full-time position to an Administrative Analyst II (dedicated to Records
Management),which would have the same salary range as a traditional Administrative
Analyst II ($4,518 to $6,788 monthly for FY1 0-11).The full-time position is currently
vacant;and if approved by City Council,recruiting would begin immediately.Depending
upon qualifications,the employee may be classified as either an Administrative Analyst I or
II.Staff believes that the draft FY10-11 budget is adequate to absorb any additional
immaterial salary cost as a result of the position upgrade.The attached salary range
11-6
ADOPTION OF THE CITY BUDGET AND EMPLOYEE SALARY RANGES FOR
FISCAL YEAR 2010-11
June 15,2010
Page 6 of 6
resolution includes this new job classification.
Attachments
Resolution No.2010-,approving a budget appropriation and adopting the operating and
capital improvement budget for FY1 0-11
Attachment A -FY10-11 Combined Summary of Funds
Attachment B -Draft FY1 0-11 Budget,Reconciliation from Budget Workshop Baseline to
Public Hearing Draft
Attachment C -Draft FY1 0-11 Budget,Reconciliation from Two-Year Document to Public
Hearing Draft
Resolution No.2010-,establishing salary and hourly ranges for all competitive,
management and part-time employee job classifications by applying a Consumer Price
Index (GPI)adjustment of 1.9%to all ranges
Exhibit A -Salary and Hourly Schedule for Competitive,Management and Part-Time
Positions
Exhibit B -Schedule for Auto Allowances
Exhibit C -Proposed Performance-Based Employee Compensation Plan (shall be
delivered as Late Correspondence)
Exhibit D -Memorandum dated June 15,2010,Recreation Administrative Intern
11-7
RESOLUTION NO.2010-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES APPROVING A BUDGET APPROPRIATION AND
ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET
FOR FISCAL YEAR 2010-2011.
WHEREAS,on June 15,2010,the City Council conducted an advertised Public
Hearing to receive public input regarding the proposed budget for FY1 0-11;
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
Section 1:That an Appropriation-Expenditure Budgeting Program showing
budgetary categories by department is hereby adopted.The adopted budget,by fund,is
per the attached Attachment A with a total Estimated Ending Unreserved Fund Balance of
$20,839,504 as of June 30,2011,exclusive of the City's Redevelopment Agency and
Improvement Authority.
A.The City Manager is authorized to transfer certain Budget Appropriation
Balances within functions and/or programs when she deems it necessary to do so in
accordance with Chapter 3.32 of the Rancho Palos Verdes Municipal Code.
B.Council approval will be required for any significant changes involving
increased or decreased service levels.
C.The Director of Finance and Information Technology shall be responsible for
constant monitoring of the budget and shall establish and implement appropriate control
mechanisms necessary for said purpose,after approval by the City Manager.
Section 2:The FY10-11 Revenue Budget is hereby adopted,establishing the
following revenue and internal service fund contribution levels:
General Fund
Beautification Fund
RPV TV Channel Fund
Capital Improvement Projects (CIP)Fund
Utility Undergrounding Fund
Roadway Beautification Fund
Street Maintenance Fund
1972 Act Landscape &Lighting Fund
EI Prado Lighting District Fund
Community Development Block Grant (CDBG)Fund
1911 Act Street Lighting Fund
Waste Reduction Fund
Air Quality Management Fund
Proposition C Fund
Proposition A Transit Fund
Public Safety Grants Fund
$21,747,717
299,110
1,010
930,680
1,390
520
1,138,970
258,927
1,920
244,994
500,600
180,620
50,070
843,870
577,214
100,000
11-8
Habitat Restoration Fund
Subregion One Maintenance Fund
Measure A Parks Maintenance Fund
Abalone Cove Sewer District Fund
Ginsburg Cultural Arts Building Fund
Recreation Improvements Donations Fund
Quimby Park Development Fund
Affordable Housing In-Lieu Fund
Development Impact Mitigation (EET)Fund
Bikeways/Pedestrian Street Improvements Fund
Water Quality Flood Protection Fund
1,010
3,800
151,170
46,840
1,040
10
130
40
38,800
17,223
1,253,689
Governmental &Enterprise Funds Total Revenues $28,391 ,364
Equipment Replacement Fund
Building Replacement Fund
Employee Benefits Fund
Internal Service Funds Total Revenues
$68,500
4,200
1,825.467
$1,898,167
Section 3:The FY10-11 Budget is hereby adopted,establishing the following
transfers into the following funds:
General Fund
RPV TV Channel Fund
Capital Improvement Projects (CIP)Fund
Street Maintenance Fund
Proposition A Fund
Habitat Restoration Fund
Subregion One Maintenance Fund
Abalone Cove Sewer District Fund
Total Operating Transfers In
$379,848
85,000
4,117,370
973,600
60,000
109,900
70,000
10,700
$5,806,418
Section 4:The FY10-11 Budget is hereby adopted,establishing the following
transfers from the following funds:
General Fund
Beautification Fund
Utility Undergrounding Fund
1972 Act Landscape &Lighting Fund
Community Development Block Grant (CDBG)Fund
1911 Act Street Lighting Fund
Waste Reduction Fund
Proposition C Fund
Public Safety Grants Fund
Measure A Parks Maintenance Fund
Development Impact Mitigation (EET)Fund
$4,293,947
415,200
90,000
204,000
26,848
104,100
12,000
500,300
100,000
151,000
40,000
11-9
Bikeways &Pedestrian Street Improvements Fund
Total Operating Transfers Out
17,223
$5,954,618
Section 5:The FY1 0-11 Operating and Capital Improvement Budget Programs are
hereby adopted,establishing the following allocations and directing the City Manager to
amend the preliminary budget to reflect said amounts:
Subtotal Street Maintenance Fund Expenditures
Subtotal General Fund Expenditures $
Street Maintenance -Pavement Management $
Street Maintenance -Non-Pavement
Traffic Management
City Council $
City Manager
City Attorney
City Clerk
Community Outreach
Personnel
Finance
Information Technology -Data
Information Technology -Voice
Public Safety -Sheriff
Public Safety -Special Programs
Public Safety -Animal Control
Public Safety -Emergency Preparedness
Public Works -Administration
Public Works -Sewer Maintenance
Public Works -Traffic Management
Public Works -Storm Water Quality
Public Works -Building Maintenance
Public Works -Parks,Trails &Open Space Maintenance
Planning
Building &Safety
Code Enforcement
View Restoration
Geology
Recreation -Administration
Recreational Facilities
Recreation -Special Events
Recreation -Point Vicente Interpretive Center (PVIC)
Recreation -REACH
95,935
1,530,867
1,065,000
279,549
83,400
207,469
1,283,570
628,067
92,970
3,994,087
212,545
125,250
99,645
1,896,910
61,300
277,400
149,600
599,000
1,316,249
1,275,844
591,509
191,594
319,276
200,000
371,220
441,538
40,980
328,291
73,790
17,832,855
500,300
1,554,274
104,100
$2,158,674
96,814
86,432
$Beautification Fund
RPV TV Channel Fund
11-10
Capital Improvement Projects (CIP)Fund
1972 Act Landscape &Lighting Fund
EI Prado Lighting District Fund
Community Development Block Grant (CDBG)Fund
1911 Act Street Lighting Fund
Waste Reduction Fund
Air Quality Management Fund
Proposition A Transit Fund
Habitat Restoration Fund
Subregion One Maintenance Fund
Abalone Cove Sewer District Fund
Water Quality Flood Protection Fund
Subtotal Other Funds Expenditures/Expenses
Equipment Replacement Fund
Building Replacement Fund
Employee Benefits Fund
Subtotal Internal Service Funds Expenses
Total Expenditures/Expenses
5,503,295
70,300
1,000
262,146
506,900
163,939
50,000
706,000
126,411
79,000
63,206
1,584,618
$9,300,061
$255,300
34,500
1,804,560
$2,094,360
$31,385,950
PASSED,APPROVED and ADOPTED the 15th day of June 2010.
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
MAYOR
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify that
the above Resolution No.2010-_was duly and regularly passed and adopted by the said
City Council at regular meeting thereof held on June 30,2010.
CITY CLERK
11-11
Unrestricted
Restricted by Council Action
BEAUTIFICATION 621,170 299,110 96,814 415,200 408,266
RPVTV 1,696 1,010 85,000 86,432 1,274
CIP 3,487,133 930,680 4,117,370 5,503,295 3,031,888
UTILITY UNDERGROUNDING 277,870 1,390 90,000 189,260
ROADWAY BEAUTIFICATION 103,053 520 103,573
EQUIP REPLACEMENT 1,882,758 68,500 255,300 1,695,958
BLDG REPLACEMENT 830,851 4,200 34,500 800,551
EMPLOYEE BENEFITS 4 1,825,467 1,804,560 20,911
ii:i~11m;§t[(::i}ii~i~Q;~jJlPJfm :Z;~$l~ti1}::;:~g~;~p~t:~i~~j;~1
Restricted by Law or External Agencies
STREET MAINTENANCE 403,055 1,138,970 973,600 2,158,674 356,951
1972 ACT 48,018 258,927 70,300 204,000 32,645
EL PRADO LIGHTING 2,168 1,920 1,000 3,088
CDBG 44,000 244,994 262,146 26,848
1911 ACT 1,560,007 500,600 506,900 104,100 1,449,607
WASTE REDUCTION 123,787 180,620 163,939 12,000 128,468
AIR QUALITY MANAGEMENT 53,376 50,070 50,000 53,446
PROPOSITION C 1,303,320 843,870 500,300 1,646,890
PROPOSITION A 71,917 577,214 60,000 706,000 3,131
PUBLIC SAFETY GRANTS 905 100,000 100,000 905
HABITAT RESTORATION 201,189 1,010 109,900 126,411 185,688
SUBREGION 1 MAINT 6,636 3,800 70,000 79,000 1,436
MEASURE A MAINT 33,928 151,170 151,000 34,098
AB COVE SEWER DISTRICT 56,476 46,840 10,700 63,206 50,810
GINSBURG CULTURAL ARTS BLDG 208,103 1,040 209,143
RECREATION IMPR DONATIONS 2,082 10 2,092
QUIMBY 25,170 130 25,300
AFFORD HOUSING IN-LIEU 7,975 40 8,015
EET 40,793 38,800 40,000 39,593
MEASURE A CAPITAL
BIKEWAYS 17,223 17,223
WATER QUALITY/FLOOD PROTECl 422,254 1,253,689 1,584,618 91,325
11-12
Draft FY10·11 Budget
Reconciliation from Budget Workshop Baseline to Public Hearing Draft
Attachment B
City Council Decisions:
Lock-in FY09-10 payments in lieu of salary increases
Set Salary Ranges at 75th Percentile of Survey Results
Cost of Living Allowance (1.9%)
Employee Salaries,Merit Increase (1.6%)
Administrative Interns (increase of hours)
Part-Time Wages -New
Employee Bonus Pool (1.5%)
Contributions to Employee Retirement Healthcare Accounts
Charter City proposal (consulting &public information)
One Community Leaders'Breakfast
Holiday Reception (at a reduced level)
Proclamations,Tiles &Pins
Grants to Non-Profit Organizations
RPVTV
Sheriff Regional Traffic Control (RPV 60%Share)
Sheriff Dedicated Traffic Control
Sheriff Regional CORE Deputies (RPV 60%share of 2)
Park Ranger Program
Emergency Preparedness Committee (staff overtime to
support)
Park site hours remain intact
Fourth of July Celebration
Whale of a Day Celebration
Consultant Traffic Engineer (use qualified traffic engineers
on staff)
Traffic Safety Commission (staff overtime to support)
Speed Radar Trailer Program
Oversized Vehicle &Neighborhood Parking Permit Programs
Building &Safety Technical Consultant
Code Enforcement
Backfill Transit Funding (due to declining Proposition A
revenue)
Pedestrian Improvements on Hawthorne Blvd (City 20%
match)
Lower Hesse/Grandview park improvement projects
Hesse Park Ball Field Upgrade (project cost $500K,with
$40K of EET funding)
Subregion 1 Trail Repair
Emergency Supplies for Residents
Peafowl Trapping Program
Planning Commission Stipend Increase
REACH Recreation Program
2
3
4
5
6
7
8
9
12
13
14
15
16
17
18
19
20
21
23
24
25
26
27
28
29
30
31
32
33
34
35
36
39
40
43
44
5,350
12,000
9,200
(97,000)
(20,000)
(83,000)
(54,000)
(82,200)
(33,960)
(83,100)
(78,300)
(50,000)
(2,100)
(4,150)
(6,500)
(53,500)
(85,000)
(145,367)
(242,278)
(184,816)
(155,000)
(6,700)
(15,200)
(28,800)
(11,800)
(10,000)
(9,120)
(5,600)
(33,200)
(10,000)
(203,000)
(60,000)
(228,320)
(2,000,000)
(460,000)
(10,000)
(10,000)
(10,000)
(6,300)
(47,390)26,848
Additional Staff Modifications:
Modify revenue estimates (improved assumption for building
permit revenue)
Modify salary &wage calculations
Lower Hesse/Grandview park improvement projects (to
match estimate reported on November 17,2009)
25,317
1,777
(4,095)
11-13
Draft FY10-11 BUdget
Reconciliation from Two-Year Document to Public Hearing Draft
Attachment C
...........".,."..,.,.,.,..,.,.,.,.".,.",."",/".,"",""",,,,,.<,,,:,:,,,,,,,:,,,:,:J:.::~ii1;;~;!.:.,jjti~~~t4.tll~i;;4i;tl .•.Net
::rw~Y~r'*~!(P§§.Q_~l~1.!Mt<<4()jg4~)
Staff's modification of revenue estimates /313,883
Terranea transient occupancy tax 2,000,000
Pension Side-Fund Liability -savings from payoff 165,000
Employee salaries,merit increase (1.6%)/54,000)
Administrative part-time interns (increase of hours)(79,650)
Part-time wages -enhanced customer service at City Hall (33,960)
Recreation part-time wages (related to Founders Park rentals)(5,700
Freeze Recreation &Parks Director vacancy /salary &benefits)182,500
Charter City proposal (consulting &public information)(50,000)
City Newsletter cancellation 11,000
Community Leaders'Breakfasts (cancel 1 of 2 held annually)2,100
Holiday Reception reduction 4,150
Sheriff contract savings 121,513
Park Ranger program (increase from original estimate of $87K to $115K annually,
/27,634'based on City Council approved contract)
Park Ranger program -additional increase approved on May 22nd (40,000
Emergency supplies for residents (10,000
Emergency Preparedness Newsletter cancellation 10,000
Peafowl Trapping Program reduction 5,000
Planning Commission stipend increase (6,300)
Reduce Code Enforcement professional services (based on historical spend)10,000
Street striping (maintenance assumed from Rolling Hills Estates)(13,000
Discontinue Traffic Safety Commission comprehensive minutes 14,000
Cancel Los Angeles Storm Water Quality Partnership (LASWQP)membership 27,500
Improved building maintenance (57,000)
Improved park maintenance (25,000
Upper Filiorum brush removal (fire fuel modification)/25,000
Upper Filiorum Abalone Cove Landslide Abatement District (ACLAD)dues (22,000)
Fuel costs for City Hall &PI.Vicente Interpretive Center generators (23,000)
FY10-11 Water Quality Flood Protection subsidy unnecessary (due to prior years'
savings)160,000
FY1 0-11 Street Maintenance subsidy unnecessary (due to prior years'savings)175,000
FY08-09 Residential Pavement project savings (reduce FY10-11 funding to
capture savings)405,045
One-time return of General Fund money from the Utility Undergrounding Fund 90,000
Lower Hesse/Grandview park improvement projects /2,004,095)
Hesse Park ball field upgrade (project cost $500K, with $40K of EET funding)/460,000)
Subregion 1 trail repair (10,000)
Trump Beach telephone land line study/design (for lifeguard services provided by
the county)(20,000)
Backfill transit funding for one year (due to declining Proposition A revenue)(60,000)
Immaterial adjustments to other fund subsidies (1,577)
11-14
RESOLUTION NO.2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES ADOPTING SALARY AND HOURLY RANGES FOR
ALL COMPETITIVE,MANAGEMENT AND PART-TIME EMPLOYEE
JOB CLASSIFICATIONS.
WHEREAS,at the June 15,2010 Budget Public Hearing,the City Council
directed that all City's salary and hourly salary ranges be adjusted one and nine tenths
(1.9)percent based on the March 2010 Consumer Price Index for the preceding twelve
month period,so that all City's salary ranges continue to be competitive with the
marketplace.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND,DETERMINE AND RESOLVE AS FOLLOWS:
Section 1:The success of any plan in the public or private sector is dependent
upon occasionally adjusting the salary ranges to be competitive with the marketplace.
Section 2:The salary and hourly ranges for City job classifications are adopted
as outlined in the attached Exhibit "A."
Section 4:A monthly car allowance for certain job classifications is adopted as
outlined in the attached Exhibit "B."
PASSED,APPROVED and ADOPTED this 15th day of June 2010.
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )ss
CITY OF RANCHO PALOS VERDES )
I,Carla Morreale,City Clerk of the City of Rancho Palos Verdes,hereby certify
that the above Resolution No.2010-was duly and regularly passed and adopted by
the said City Council at a regular meeting thereof held on June 15,2010.
City Clerk
Resolution No.2008-48
Page 1 of 1
11-15
SALARY AND HOURLY SCHEDULE
FOR COMPETITIVE,MANAGEMENT AND PART-TIME POSITIONS
Exhibit A
10f2
Monthly Salary Annual Salary
BOTTOM TO TOP BOTTOM TO TOP
COMPETITIVE POSITIONS
Finance &Information Technology:
Accounting Manager 6,624 --8,602 79,482 --103,229
Senior Accountant 5,616 --7,294 67,389 --87,528
Accountant 5,105 --6,631 61,262 --79,568
Account Technician 3,952 --5,134 47,420 --61,605
Account Clerk 3,491 --4,533 41,893 --54,390
Senior Information Technician 6,054 --7,861 72,647 --94,327
City Clerk:
Deputy City Clerk 4,609 --5,988 55,307 --71,852
Community Development:
Principal Planner 6,776 --8,800 81,316 --105,601
Senior Planner 6,050 --7,858 72,598 --94,290
Associate Planner 5,402 --7,016 64,821 --84,190
Assistant Planner 4,754 --6,174 57,044 --74,089
Planning Technician 3,400 --4,414 40,805 --52,972
Building Inspector II 5,134 --6,667 61,605 --80,008
Building Inspector I 4,584 --5,952 55,014 --71,424
Permit Technician 3,909 --5,075 46,907 --60,895
Senior Code Enforcement Officer 5,100 --6,624 61,201 --79,482
Code Enforcement Officer 4,554 --5,914 54,647 --70,971
Public Works:
Maintenance Superintendent 6,181 --8,028 74,175 --96,332
Senior Engineer 7,058 --9,165 84,691 --109,979
Associate Engineer 6,301 --8,183 75,618 --98,191
Assistant Engineer 5,671 --7,364 68,049 --88,372
Engineering Technician 4,323 --5,614 51,871 --67,364
Traffic Engineering Technician 4,323 --5,614 51,871 --67,364
Lead Worker 3,777 --4,906 45,329 --58,878
Maintenance Worker 1/11 2,891 --4,268 34,691 --51,211
Permit Clerk 3,425 --4,448 41,098 --53,375
Open Space &Trails Manager 6,050 --7,858 72,598 --94,290
Parks &Recreation:
Recreation Program Supervisor II 4,851 --6,300 58,218 --75,606
Recreation Services Manager 5,685 --7,381 68,220 --88,567
Support:
Senior Administrative Analyst 5,853 --7,601 70,238 --91,209
Administrative Analyst II 4,518 --6,788 54,219 --81,451
Administrative Analyst II (Records Management)4,518 --6,788 54,219 --81,451
Administrative Analyst 4,518 --5,867 54,219 --70,409
Executive Staff Assistant 4,604 --5,981 55,246 --71,766
Administrative Staff Assistant 3,902 --5,066 46,821 --60,798
Staff Assistant II 3,397 --4,412 40,768 --52,947
Staff Assistant I 2,989 --3,882 35,865 --46,589
11-16
SALARY AND HOURLY SCHEDULE
FOR COMPETITIVE,MANAGEMENT AND PART·TIME POSITIONS
Exhibit A
20f2
Monthly Salary Annual Salary
BOTTOM TO TOP BOTTOM TO TOP
MANAGEMENT POSITIONS
Deputy City Manager 7,950 --13,507 95,403 --162,082
Director of Finance &Information Technology 7,950 --13,507 95,403 --162,082
Deputy Director of Finance &Information Technolog 6,979 --11,817 83,750 --141,808
City Clerk 6,535 --11,064 78,418 --132,772
Director of Community Development 7,950 --13,507 95,403 --162,082
Deputy Director of Community Development 6,979 --11,817 83,750 --141,808
Building Official 6,535 --11,064 78,418 --132,772
Director of Public Works 7,950 --13,507 95,403 --162,082
Deputy Director of Public Works 6,979 --11,817 83,750 --141,808
Director of Parks &Recreation 7,950 --13,507 95,403 --162,082
Human Resources Manager 6,979 --11,817 83,750 --141,808
Hourly Rates
PART·TIME POSITIONS BOTTOM TO TOP
Administrative/Public Works/Cable Intern 10.92 --26.31
Park Ranger 15.11 --19.62
Permit Clerk 19.16 --24.88
Recreation Leader 9.68 --12.57
Recreation Leader II 10.99 --14.28
Recreation Specialist 15.11 --19.62
Staff Assistant I 16.86 --21.90
Staff Assistant II 19.16 --24.88
11-17
SCHEDULE
FOR AUTO ALLOWANCES
POSITION MONTHLY AMOUNT
Deputy City Manager 150
Director of Finance &Information Technology 150
Director of Community Development 150
Director of Public Works 150
Director of Parks &Recreation 150
Exhibit B
11-18
CITY OF
MEMORANDUM
Exhibit D
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
Carolyn Lehr,City Manager
Tom Odom,Deputy Director of Public Works
June 15,2010
Recreation Administrative Intern
At its May 22,2010 Budget work session,items that were proposed in the Staff's draft
FY 10-11 Budget included an administrative intern for the Recreation and Parks
Department.The purpose of this memorandum is to provide a brief background for the
need of an administrative intern and some of the relevant duties of this part-time
position.
Background
The Recreation and Parks Department coordinated and ran diverse recreation
programming from 1974-1993.In 1993,in response to then-worsening economic
conditions and state raids of local government revenues,all "city-run"programs were
eliminated and Recreation and Parks Department staffing was reduced from 18 FT staff
to 6 FT staff.During this time,the City adopted a "privatized recreation program"
concept,whereby instructors would rent space at parks to offer classes,register their
students,set the price of classes and be responsible for marketing such classes to the
public.The privatized recreational programming is still the model used in the present
day however with City Council direction,the Recreation and Parks Department is
moving towards in-house recreational programming along with the privatized model.
Recent examples of city-ran programming includes the Easter Egg Hunt,Night at the
Museum and the Hit,Pitch and Run Baseball Clinic.Upcoming programs for the
summer include a three week Wilderness Camp,Paddle Ball Tournament and a second
Night at the Museum in September.These recreational activities are new or were
discontinued in 1993 when staffing was substantially reduced and programs were
eliminated as a result.It is interesting to note that the restoration of these programs
have been very well attended however a significant amount of planning efforts are
undertaken to ensure their success at a staffing level that has not been restored from
the 1993 reduction.Planning for FY 2010-11 recreational programming is currently
underway including overseeing of Park Ranger program,development/implementing a
Junior Park Ranger program and conceptual design/programming of Lower Hesse and
Grandview Parks.
11-19
Exhibit D
Recreation Administrative Intern
June 15,2010
Page 2 of 2
In the current economic crisis,the Director's position has not been fully restored in the
Recreation and Parks Department and when coupled with past staff reductions provides
a substantial challenge in planning and implementing new recreational programming.
Historically,recreational programming,if not contracted out,is staff intensive.
The addition of a part-time graduate student as an intern in the Recreation and Parks
Department would leverage or supplement full time staff to allow more time for planning
and implementation of new programming.For instance,an intern may be assigned
administrative support work,initial research,community outreach and customer
assistance to the general public thereby alleviating full time staff to focus on new
programming opportunities.
The approval of an intern for the Recreation and Parks Department is a practical cost
effective first step in moving forward to restoring in-house recreational programming that
was lost in 1993.However,additional resources will need to be considered in the future
if desire is to increase recreational service levels to Rancho Palos Verdes community.
11-20