RPVCCA_SR_2010_04_20_09_Civic_Center_Preliminary_ScheduleMEMORANDUM
TO:HONORABLE MAYOR AND CITY COUNCIL
FROM:CAROLYNN PETRU,DEPUTY CITY MANAGER~
DATE:APRIL 20,2010
SUBJECT:CIVIC CENTER PRELIMINARY SCHEDULE
REVIEWED:CAROLYN LEHR,CITY MANAGER 09--
RECOMMENDATION
Receive and file.
BACKGROUND
Since January 2004,the City Council has identified the development of a new Civic
Center as one of its Tactical Goals.This project has been carried forward and further
refined over the last six years,initially through the work of the Open Space Planning
Recreation and Parks Task Force in 2004 and later through the adoption of the Coast
Vision Plan in 2008.
On November 17,2009,the City Council authorized the Civic Center Master Plan to
proceed to the next level by authorizing staff to take a series of actions,including
retaining an architect to prepare a space and parking needs analysis for City Hall,a
landscape architect to advise the City on site planning issues and a financial advisor to
assist the City in the development of funding alternatives for the Civic Center.
As part of the 2010 Tactical Plan adopted on February 16th
,the City Council
established several milestones related to the Civic Center.Milestone No.1 calls for the
development of a realistic schedule,including incremental steps such as needs
assessment,space planning,site planning,financing options,etc.,to create a new Civic
Center.This staff report,with the attached Preliminary Schedule,is intended to satisfy
this milestone.
DISCUSSION
Although work has progressed on the Civic Center for many years,including much of
the site baseline work performed in 2008 and 2009,the attached Preliminary Schedule
commences in May 2010 and includes three main phases and the associated major
components listed below:
MEMORANDUM
TO:HONORABLE MAYOR AND CITY COUNCIL
FROM:CAROLYNN PETRU,DEPUTY CITY MANAGER~
DATE:APRIL 20,2010
SUBJECT:CIVIC CENTER PRELIMINARY SCHEDULE
REVIEWED:CAROLYN LEHR,CITY MANAGER 09--
RECOMMENDATION
Receive and file.
BACKGROUND
Since January 2004,the City Council has identified the development of a new Civic
Center as one of its Tactical Goals.This project has been carried forward and further
refined over the last six years,initially through the work of the Open Space Planning
Recreation and Parks Task Force in 2004 and later through the adoption of the Coast
Vision Plan in 2008.
On November 17,2009,the City Council authorized the Civic Center Master Plan to
proceed to the next level by authorizing staff to take a series of actions,including
retaining an architect to prepare a space and parking needs analysis for City Hall,a
landscape architect to advise the City on site planning issues and a financial advisor to
assist the City in the development of funding alternatives for the Civic Center.
As part of the 2010 Tactical Plan adopted on February 16th
,the City Council
established several milestones related to the Civic Center.Milestone No.1 calls for the
development of a realistic schedule,including incremental steps such as needs
assessment,space planning,site planning,financing options,etc.,to create a new Civic
Center.This staff report,with the attached Preliminary Schedule,is intended to satisfy
this milestone.
DISCUSSION
Although work has progressed on the Civic Center for many years,including much of
the site baseline work performed in 2008 and 2009,the attached Preliminary Schedule
commences in May 2010 and includes three main phases and the associated major
components listed below:
9-1
MEMORANDUM
TO:HONORABLE MAYOR AND CITY COUNCIL
FROM:CAROLYNN PETRU,DEPUTY CITY MANAGER~
DATE:APRIL 20,2010
SUBJECT:CIVIC CENTER PRELIMINARY SCHEDULE
REVIEWED:CAROLYN LEHR,CITY MANAGER 09--
RECOMMENDATION
Receive and file.
BACKGROUND
Since January 2004,the City Council has identified the development of a new Civic
Center as one of its Tactical Goals.This project has been carried forward and further
refined over the last six years,initially through the work of the Open Space Planning
Recreation and Parks Task Force in 2004 and later through the adoption of the Coast
Vision Plan in 2008.
On November 17,2009,the City Council authorized the Civic Center Master Plan to
proceed to the next level by authorizing staff to take a series of actions,including
retaining an architect to prepare a space and parking needs analysis for City Hall,a
landscape architect to advise the City on site planning issues and a financial advisor to
assist the City in the development of funding alternatives for the Civic Center.
As part of the 2010 Tactical Plan adopted on February 16th
,the City Council
established several milestones related to the Civic Center.Milestone No.1 calls for the
development of a realistic schedule,including incremental steps such as needs
assessment,space planning,site planning,financing options,etc.,to create a new Civic
Center.This staff report,with the attached Preliminary Schedule,is intended to satisfy
this milestone.
DISCUSSION
Although work has progressed on the Civic Center for many years,including much of
the site baseline work performed in 2008 and 2009,the attached Preliminary Schedule
commences in May 2010 and includes three main phases and the associated major
components listed below:
Topic:Civic Center Preliminary Schedule
Date:April 20,2010
Page 2
PHASE 1 -PROJECT DESIGN
•Baseline Study
•Program of Utilization (POU)
•Preliminary Project Design
•Community Outreach
•Financing (Identification of Alternatives)
PHASE 2 -APPLICATION PROCESS
•Project Applications/Environmental Review
•Community Outreach
•Financing (Selection of Funding Mechanism)
PHASE 3 -CONSTRUCTION
•Financing (Securing Project Funding)
•Community Outreach
•Pre-Construction
•Construction
The entire project is expected to take approximately four and a half years to complete,
with occupancy of the new Civic Center occurring in August 2014.In general terms,
staff estimates that Phase 1 (Project Design)will take will take a little over a year to
complete.Phase 2 (Application Process)will take a year and several months to
complete and Phase 3 (Construction)will take two years to complete.The Community
Outreach and Financing components of the project would be ongoing throughout the
process.
ADDITIONAL INFORMATION
Staff is currently planning a Council Workshop on June 29,2010 (fifth Tuesday)to
present and discuss the pros and cons of various potential funding mechanisms for the
Civic Center Project,including Public/Private Partnerships (P3).
FISCAL IMPACT
The current budget to complete the baseline studies for the Civic Center is $371,000,
which was funded with Environmental Excise Tax (EET)received from the Terranea
Resort.Once the baseline studies are complete later this year,staff can engage in
more in depth study with the City's financial advisor and the selected project architect to
identify additional project costs.Staff will present these cost estimates to Council in a
separate staff report in satisfaction of Civic Center Tactical Goals Milestone No.2.
Attachment:
Civic Center Preliminary Schedule Spreadsheet
V:\CAROLYNN\REPORTS\201 0\201 00420_Civic Center Schedule_staff report.doc
Topic:Civic Center Preliminary Schedule
Date:April 20,2010
Page 2
PHASE 1 -PROJECT DESIGN
•Baseline Study
•Program of Utilization (POU)
•Preliminary Project Design
•Community Outreach
•Financing (Identification of Alternatives)
PHASE 2 -APPLICATION PROCESS
•Project Applications/Environmental Review
•Community Outreach
•Financing (Selection of Funding Mechanism)
PHASE 3 -CONSTRUCTION
•Financing (Securing Project Funding)
•Community Outreach
•Pre-Construction
•Construction
The entire project is expected to take approximately four and a half years to complete,
with occupancy of the new Civic Center occurring in August 2014.In general terms,
staff estimates that Phase 1 (Project Design)will take will take a little over a year to
complete.Phase 2 (Application Process)will take a year and several months to
complete and Phase 3 (Construction)will take two years to complete.The Community
Outreach and Financing components of the project would be ongoing throughout the
process.
ADDITIONAL INFORMATION
Staff is currently planning a Council Workshop on June 29,2010 (fifth Tuesday)to
present and discuss the pros and cons of various potential funding mechanisms for the
Civic Center Project,including Public/Private Partnerships (P3).
FISCAL IMPACT
The current budget to complete the baseline studies for the Civic Center is $371,000,
which was funded with Environmental Excise Tax (EET)received from the Terranea
Resort.Once the baseline studies are complete later this year,staff can engage in
more in depth study with the City's financial advisor and the selected project architect to
identify additional project costs.Staff will present these cost estimates to Council in a
separate staff report in satisfaction of Civic Center Tactical Goals Milestone No.2.
Attachment:
Civic Center Preliminary Schedule Spreadsheet
V:\CAROLYNN\REPORTS\201 0\201 00420_Civic Center Schedule_staff report.doc
9-2
Topic:Civic Center Preliminary Schedule
Date:April 20,2010
Page 2
PHASE 1 -PROJECT DESIGN
•Baseline Study
•Program of Utilization (POU)
•Preliminary Project Design
•Community Outreach
•Financing (Identification of Alternatives)
PHASE 2 -APPLICATION PROCESS
•Project Applications/Environmental Review
•Community Outreach
•Financing (Selection of Funding Mechanism)
PHASE 3 -CONSTRUCTION
•Financing (Securing Project Funding)
•Community Outreach
•Pre-Construction
•Construction
The entire project is expected to take approximately four and a half years to complete,
with occupancy of the new Civic Center occurring in August 2014.In general terms,
staff estimates that Phase 1 (Project Design)will take will take a little over a year to
complete.Phase 2 (Application Process)will take a year and several months to
complete and Phase 3 (Construction)will take two years to complete.The Community
Outreach and Financing components of the project would be ongoing throughout the
process.
ADDITIONAL INFORMATION
Staff is currently planning a Council Workshop on June 29,2010 (fifth Tuesday)to
present and discuss the pros and cons of various potential funding mechanisms for the
Civic Center Project,including Public/Private Partnerships (P3).
FISCAL IMPACT
The current budget to complete the baseline studies for the Civic Center is $371,000,
which was funded with Environmental Excise Tax (EET)received from the Terranea
Resort.Once the baseline studies are complete later this year,staff can engage in
more in depth study with the City's financial advisor and the selected project architect to
identify additional project costs.Staff will present these cost estimates to Council in a
separate staff report in satisfaction of Civic Center Tactical Goals Milestone No.2.
Attachment:
Civic Center Preliminary Schedule Spreadsheet
V:\CAROLYNN\REPORTS\201 0\201 00420_Civic Center Schedule_staff report.doc
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41
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42
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51
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g
90
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1
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Ju
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Ap
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Ju
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Oc
t
Ja
n
Apr Jul Oct Jan Apr Jul Oct
20
1
0
20
1
1
20
1
2
20
1
3
2014
Ta
s
k
Sp
l
i
t
Pr
o
g
r
e
s
s
Mi
l
e
s
t
o
n
e
Su
m
m
a
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y
Pr
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j
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c
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S
u
m
m
a
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y
Ex
t
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l
T
a
s
k
s
Ex
t
e
r
n
a
l
M
i
l
e
s
t
o
n
e
Deadline
CI
V
I
C
C
E
N
T
E
R
P
R
E
L
IM
I
N
A
R
Y
S
C
H
E
D
U
L
E
Pa
g
e
1
Pr
o
j
e
c
t
:
C
i
v
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c
C
e
n
t
e
r
P
r
o
j
e
c
t
T
i
m
e
l
i
n
e
Da
t
e
:
4
/
1
8
/
2
0
1
0
9-3