RPVCCA_SR_2010_04_06_05_Crossing_Guard_SvcsMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
CAROLYNN PETRU,DEPUTY CITY MANAGER<SD
APRIL 6,2010
CROSSING GUARD SERVICES FOR 2010·2011 SCHOOL YEAR:
AMENDMENT TO CONTRACT WITH ALL CITY MANAGEMENT
SERVICES
REVIEWED:CAROLYN LEHR,CITY MANAGER
RECOMMENDATION
Authorize the Mayor and the City Clerk to execute an amendment to the agreement
with All City Management Services,Inc.(ACMS),for an amount not to exceed
$17,767.00 to provide crossing guard services at Miraleste Intermediate School and
Silver Spur Elementary School for the 2010-2011 School Year.
BACKGROUND
Because crossing guards work in the public right-of-way,cities are the typical providers
of this service for the schools within their jurisdictions.There are currently two locations
in Rancho Palos Verdes where the City provides crossing guards to protect the safety
of children walking to and from school:Miraleste Intermediate School on Palos Verdes
Drive East and Silver Spur Elementary School on Ironwood Street.
DISCUSSION
Each year,the City considers renewing its contract with ACMS for the upcoming school
year -in this case,the 2010-2011 School Year.Since the City first began contracting
with ACMS in 1991,the company has increased its hourly rates four times,in 1994,
2002,2006 and 2009.This year,ACMS has indicated that it will not increase its current
rate of $14.88 per hour for Fiscal Year 2010-2011 (see attached letter).Based on a
180-day school year,the total cost to provide a crossing guard at Miraleste Intermediate
School and Silver Spur Elementary School in FY 07-08 will not exceed $17,767.00.In
addition to effectively keeping its costs under control,ACMS has continued to provide
reliable service to the City and has been responsive to the needs of the City and the
schools that are served.Therefore,staff recommends approval of the contract
amendment.
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Topic:Crossing Guard Services for 2010·2011 School Year
Date:April 6,2010
Page 2
FISCAL IMPACT
As ACMS is not proposing to increase its hourly rate for FY1 0-11,the impact to the
City's General fund will be the same as in FY09-10.In addition,the City is fully
reimbursed for the cost of the school crossing guard service at Miraleste Intermediate
School by the Palos Verdes Peninsula Unified School District.Therefore,the City's net
cost of the contract is $8,883.50.
Attachments:
Letter from All City Management Services
Amendment to Agreement
V:\CAROLYNN\REPORTS\201 0\201 00402_all city crossing guard contract.doc
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(,
March 8,2010
Ms.Carolyn Petru
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos,Verdes CA 90275
Ms.Carolyn Petru:
As the contract provider for School Crossing Guard Services All City Management Services
(ACMS)is keenly aware of the difficult economic times faced by many of our clients.Cities and
School Districts across the state are re-examining their budgets against the need to maintain
critical services and provide for public safety.
In light of these circumstances ACMS has placed a price freeze on our billing rate for the 2010-
2011 fiscal year for City of Rancho Palos Verdes.The hourly billing rate will remain at Fourteen
Dollars and Eighty-Eight Cents ($14.88)per hour.
We have taken the liberty of enclosing two (2)Amendments for the coming 2010-2011 fiscal
year.If all meets with your approval please execute and return one of the original Amendments
for our records.
We look forward to another safe and successful school year.If you have any questions please
feel free to contact me at (310)202-8284.
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Amendment to Agreement between
All City Management Services,Inc.and the City of Rancho Palos Verdes
for providing School Crossing Guard Services
The City of Rancho Palos Verdes hereinafter referred to as the "City",and All City
Manage,ment Services,Inc.,located at 1749 S.La Cienega Blvd.,Los Angeles,CA
90035,hereinafter referred to as the "Contractor",mutually agree to amend the existing
Agreement entered into on September 1,1992 as follows:
Item #1
Item #17
The City and the Contractor agree to extend the term of this
Agreement for the 2010-2011 fiscal year beginning July 1,2010
through June 30,2011.
The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Fourteen Dollars and Eighty-Eight
Cents,($14.88)per hour of guard service provided.It is
understood that the cost of providing one thousand,one hundred
and ninety-four (1,194)hours of service shall not exceed
Seventeen Thousand,Seven Hundred and Sixty Seven Dollars
($17,767.00).
Except as provided for in Item #1 and Item #17,all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City of Rancho Palos Verdes
By _
Signature
Print Name and Title
All City Management Services,Inc.
Date-------------
ATTEST:
Date March 8,2010
By _
Signature
Print Name and Title
Date--------
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