RPVCCA_SR_2010_03_02_11_Five_Yr_Capital_Imp_Plan_Mid_Yr_ReviewCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CAROLYNN PETRU,DEPUTY CITY MANAGER@)
MARCH 2,2010
FIVE-YEAR CAPITAL IMPROVEMENT PLAN MID-YEAR
REVIEW
REVIEWED BY:CAROLYN LEHR,CITY MANAGERoY--
Project Manager:Sara Singer,Senior Administrative Analyst ¢r
RECOMMENDATION
Adopt the updated FY09-10 Five-Year Capital Improvement Plan.
BACKGROUND
A Capital Improvement Plan (CIP)is a guide for the efficient and effective provision of
resources for improving and maintaining public infrastructure and facilities.Programming
capital facilities and improvements over time can promote better use of the City's limited
financial resources,reduce costs and assist in the coordination of public and private
development.
The City Council approved this five year plan as part of the FY09-1 0 budget process.The
projects were compiled in an inventory based on a comprehensive review of existing
reports,infrastructure plans,community input and City Council direction.Some of these
plans include the following:the Pavement Management System,Coast Vision Plan,
Sanitary Sewer Master Plan,Public Use Master Plan,Trails Network Plan,Storm Drain
Master Plan and the General Plan.This plan was also developed through an extensive
public outreach effort which collected input from various groups in the community.Staff
has received input from the City Council,the Storm Drain Oversight Committee,community
members at the Community Leaders'Breakfast,RPV Council of Homeowners Associations
(CHOA),the Peninsula Seniors and other various community stakeholders and homeowner
associations.
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FIVE-YEAR CAPITAL IMPROVEMENT PLAN MID-YEAR REVIEW
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Page 2
Staff has updated the plan according to project managers'revised project costs,new
projects that have been identified or existing projects which have revised scopes of work.
While this update is being provided during the first year the CIP process has been in place,
Staff proposes to provide the City Council with future updates of projects and expenditures
through the annual budget review process.
DISCUSSION
Updates to the FY09-10 Plan
As indicated in the FY09-10 Project Status schedule (see Attachment A),there are many
projects listed for this fiscal year.This schedule provides updates on the status of all
current projects.Out of the 21 projects listed for FY09-1 0,12 of these projects have been
added as continuing appropriations from FY08-09,or have partial project funding that are
continuing appropriations from FY08-09.One of the carryover projects requires a budget
adjustment due to a revised project scope and estimate.The project is the Hesse Park
and PVIC Emergency Generators,which was originally budgeted for $51,000 for FY08-09
and the revised estimate shows that it will be approximately $215,000.It will require a
budget adjustment of $164,000,and Staff proposes that this be funded using EET funds.
This project will need to be presented to the City Council at a separate meeting for a
budget adjustment and details regarding the revised cost estimate.
The Fred J.Hesse Park Field Upgrade Phase I was included in the FY09-1 0 Budgetforthe
amount of $146,300 to rehabilitate the existing ball field.The City's grant consultant has
identified a promising funding opportunity (Baseball Tomorrow Grant)to upgrade the
existing field as well as construct the second field planned for this location.Therefore,one
of the changes being proposed is to shift this funding to improve and upgrade the field at
Robert E.Ryan Park in FY09-10.Staff is working with one of the City's on-call engineering
firms to develop cost estimates to include the Fred J.Hesse Park Field Upgrade Phase I
and Phase II to be constructed in FY10-11.Preliminary estimates show that the design
and construction of these fields will cost approximately $500,000.Staff is proposing to use
TOT revenue (Transient Occupancy Tax revenue received during the current fiscal year,as
well as previous fiscal years which is included in General fund reserves)and grant funding
(Baseball Tomorrow Grant)to complete this project.Completing both Phase I and Phase II
simultaneously should help to achieve additional cost savings through construction material
discounts and efficient use of consultants.In addition,Staff has begun preliminary
meetings with the Palos Verdes Peninsula Unified School District to explore the possibility
of developing a comprehensive Peninsula-wide plan for additional active recreational fields
Updates to the Five-Year Plan
The updated Five-Year Plan (see Attachment B)shows the addition of projects in future
years,including the construction of Lower Hesse Park and Grandview Park.At the
November 1i h ,2009 City Council meeting the Council directed Staff to retain a consultant
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FIVE-YEAR CAPITAL IMPROVEMENT PLAN MID-YEAR REVIEW
March 2,2010
Page 3
to develop conceptual designs for these City parks.The development of the conceptual
designs is funded in the FY09-10 Budget,and the construction of these parks is being
proposed for FY10-11.Staff proposes using TOT revenue,(Transient Occupancy Tax
revenue received during the current fiscal year,as well as previous fiscal years which is
included in General fund reserves)and grant funding to fund the construction of these two
parks.A preliminary estimate for the construction of Grandview Park and Lower Hesse
Park is approximately $2 million.
Other needs have also been identified by staff,the City Council or the public and have
been added to the Unfunded Projects list.These items include the following projects:1)
Operational Improvements at the Intersection of Crenshaw &Crest,2)Hesse
Park/Hawthorne Blvd.Traffic Circulation and Safety Study,3)Improvements at the
Intersection of Palos Verdes Drive East (PVDE)&Bronco Drive,and 4)Traffic Safety
Improvements on the Switchbacks.The Operational Improvements at the Crenshaw &
Crest project was identified through parking issues resulting from activity at St.John Fisher
Church.The Hesse Park/Hawthorne Blvd.Traffic Circulation and Safety Study was
identified through the public outreach process for the Lower Hesse Park C~:>nceptual
Design process.The Bronco Drive and Switchback traffic safety projects on PVDE were
introduced to the City Council at the January 23,2010 Tactical Planning Workshop.These
projects were two of nine traffic safety projects resulting from the Palos Verdes Drive East
Preliminary Study Report and have been included on the unfunded project list.Some of
the projects resulting from the PVDE Preliminary Study Report do not meet the $100,000
threshold required to be included in the CIP;therefore,these smaller projects will be
considered for inclusion in the Public Works program budget.Staff is reviewing and
evaluating the other projects identified in the study report to determine cost estimates.See
Attachment C for additional information about the projects that have been added to the
unfunded project list.
FISCAL IMPACT
The chart below provides a summary of the changes in the CIP for FY09-1 O.The fiscal
impact of future year changes will be shown in more detail during the presentation of the
2011 Five-Year Model.Such changes will include the following projects:Construction of
Lower Hesse and Grandview Parks and the Fred J.Hesse Park Field Upgrade Phase I and
II.Staff is proposing to fund these projects using grant funds and TOT revenue (Transient
Occupancy Tax revenue received during the current fiscal year,as well as previous fiscal
years which is included in General fund reserves).
*For Hesse Park and pVle Emergency Generators.
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FIVE-YEAR CAPITAL IMPROVEMENT PLAN MID-YEAR REVIEW
March 2,2010
Page 4
ATTACHMENTS:
Attachment A-FY09-10 Project Status
Attachment B-FY09-10 Five Year CIP
Attachment C-Unfunded Projects
11-4
ATTACHMENT A
City Hall Feasibility Study C.Petru $391,000 I $350,000 I $41,000
PSA's with financial,architectural and site planning
consultants in progress.Work on Alta Survey continuing.
Overall project scheduled to be presented to Council in
March 2010.EETfunds
City Hall Emergency Generator S.Motahari I $246,400 $220,000 I $26,400
Construction began January 2010.Estimated completion
date is mid-April 2010.BA was approved 11/17/2009.Building Improvement
Fund
On schedule;will award design February 2010.Estimated
Residential Overlay and Slurry Seal Zone 8 and 9 IN.Jules 1$1,710,000 I $1,710,000 1 I Iconstruction start date is summer 2010.I General fund
RFP's due February 2010.Design contract will be awarded
Arterial Overlay and Slurry Seal PVDE (Miraleste to
IN.Jules 1$
in March.Estimated construction start date is fall 2010.I Prop C,Measure R,
North City Limits)2,543,560 $2,543,560 Prop 1B
IHawthorne Blvd.Median Improvements IN.Jules 1$
Design is complete;construction began January 2010.I Beautification295,500 $295,500
IPVDW Phase I Median Improvements IN.Jules 1$250,500 $250,500 Design will begin March 2010.1 Beautification
Letter of Authorization (LOA)signed.Project design to
begin 2011.Construction is authorized to begin in 2013.IGrant/City 20%Match
Pedestrian Improvement Project on Hawthome IN.Jules 1$285,400 I $285,400 I I I from GF
Archaeological review is in progress;estimated completion
date is March 2010,The City must address any
archaeological issues before the LOA is signed.Design IGrant/City 20%Match
Bike Compatible Roadway Safety and Linkage on PVDS 1N.Jules 1$788,000 I $723,0001$65,000 I Iprocess will start after LOA is received.from GF,CIP
SUbstantially complete.NOC to be filed in March 2010.
Residential Overlay and Slurry Seal -FY 08-09 IN.Jules 1$1,700,000 I I $1,700,000 I I I GF,Bikeways
Construction in progress.Change order issued to include
median work on PVDW and Hawthorne (funded by median
project budgets)will extend scheduled date of completion
Arterial Overlay and Slurry -FY 08-09 IN.Jules 1$2,894,603 I I $2,894,603 I
from February to March 2010.
I ARRA,Prop C.,Prop.A
Design is complete.Construction began January 2010.
I BeautificationPVDW/Hawthorne Blvd.Median Improvements IN.Jules 1$292,000 1 1$292,000 I
IN.Jules 1$263,000 I 1$263,000 I
Design is complete.Construction to begin March 2010.
Crestridge/Crenshaw Traffic Signal Improvement I HSIP Grant,GF match
Waiting for E-76 approval.Design is expected to begin
PVDE Traffic Safety Improvements IN.Jules 1$280,000 1 1$280,000 I IAugust 2010.I HSIP Grant,GF match
Page 1
11-5
ATTACHMENT A
Storm Drain Lining
PVDS &PVDE Roadway Stabilization
Via Colinita Vickery Canyon
PVIC Exhibits Phase II
Fred J.Hesse Park Lower Picnic Playground
Fred J.Hesse Park Field Upgrade Phase I (See staff
Report)
H.Starr 1$
S.Motahari I $
T.Odom 1$
600,000 I $
251,300 I $
146,300 I $
600,000
186,300 I $
146,300
65,000
Exhibits are currently being designed and fabrication of the
exhibits is expected to begin in FY 10-11 and will take
approximately one year to complete.
Construction began January 2010 and is expected to be
completed March 2010.
Staff is proposing changing this project to Ryan Park Field
Upgrade.
Donations/Grant
EET funds (Transferred
to CIP)
EET funds (Transferred
toCIP)
Hesse Park and PVIC Emergency Gene~s.Motahari I $215,000 $51,000 I $164,000
Bid opening January 2010.Tentative contract award date is
February 2010,with an estimated completion date of June
2010.Total project cost estimate is $215,000,requiring a
bUdget adjustment of $164,000.
EETfunds
*CA -Continuing Appropriation
*GF -General Funds
BA -Budget Adjustment
Page 2
11-6
ATTACHMENT B
Rancho Palos Verdes Five Year Capital Improvement Plan
Project
Residential Overlay and Slurry Seal Zone 8 and 9
Residential Overlay and Slurry Seal Zone 3 (Partial)and 4
Residential Overlay and Slurry Seal Zone 5
Residential Overlay and Slurry Seal Zone 1 and 3 (Partial)
Residential Overlay and Slurry Seal Zone 2
$1,710,0001 I I I IGeneral fund
$1,520,000 I I IGeneral fund
$1,800,000 I IGeneral fund
$1,600,000 1 IGeneral fund
$1,500,000 IGeneral fund
Arterial Overlay and Slurry Seal PVDE (Miraleste to North City Limits)
Arterial Overlay and Slurry Seal PVDS (Hawthorne Blvd.to Barkentine Rd.)
Hawthorne Blvd.Median Improvements
PVDW Phase I Median Improvements
PVDW Phase II Median Improvements
Pedestrian Improvement Project on Hawthorne
Bike Compatible Roadway Safety and Linkage on PVDS
$2,543,560
I I $2,700,000
$295,500
$250,500
$250,000
$285,400 $1,141,600
$723,000
Prop C,Measure R,Prop 1B*
Prop C,STPL,Measure R,General fund
Beautification fund
Beautification fund
Beautification fund
Grant/City 20%Match from General fund
Grant/City 20%Match from General fund
Storm Drain Lining $309,822 $314,617 $319,555 $324,642 $919,676 WQFP
PVDS &PVDE Roadway Stabilization Project $360,000 $350,000 WQFP
Via Colinita Vickery Canyon $251,500 $292,500 WQFP for $250,000 and $275,000
Hawthorne Blvd.$370,000 $200,000 WQFP
Donations,Grant
EETfunds
EETfunds
TOT,Grant
TOT,Grant
425,000 $425,000 Grant/City 20%Match
200,000 $275,000 Grant/City 20%Match
100,000 $150,000 Grant/City 20%Match
*Stimulus/ARRA funds are being received for an arterial project for FY08-09,thereby allowing the Prop.1B funds to be reallocated to this arterial project.11-7
ATTACHMENT C
RPV Capital Improvement Plan -Unfunded Projects
Cost Range
Project
1 Fred Hesse Jr.Park Renovation
Minimum
$500,000
Maximum
$900,000
Funding Sources
2 Community and Aquatic Center
3 City Hall
4 Maintenance Yard Relocation
5 Fiber Optic Cabling:Hesse Park
6 Fiber Optic Cabling:Ladera Linda
7 Arterial Improvements -Miraleste Drive
8 Arterial Improvements -Silver Spur Road
9 Arterial Improvements -PVDE (FY 13-14)
10 Traffic Signal Upgrades
11 Traffic Signal -PVDE and Miraleste Drive
12 Traffic Signal-Crenshaw Blvd.and Crest Drive
13 Bikeway Improvements:Phase I and II
14 PVDS Rehabilitation
15 Hawthorne Blvd.Runaway Truck System
16 Sidewalks Improvement Project:Phase I,II &III
17 Operational Improvements at Crenshaw &Crest
Hesse Park/Hawthorne Blvd.Traffic Circulation &
18 Safety StUdy
19 Switchbacks
20 Intersection at Bronco Drive
21 Utility Undergrounding at 25th Street
22 Utility Undergrounding at PVDS and Terranea Way
23 Utility Undergrounding at Fisherman's Access
24 Utility Undergrounding at entrance to PVIC
PVDS &PVDE Roadway Stabilization Project -
25 Phase II
PVDS &PVDE Roadway Stabilization Project -
26 Phase III
27 Altamira Canyon
28 PVDE -Miraleste Canyon
29 San Pedro &Averill Canyons
30 PVDE Switchbacks
31 PVDS
30 Trailhead/Overlook/Vista Point Development
31 PUMP Trail Implementation
32 Portuguese Bend Reserve Trails
33 Sunnyside Trail Segment Project
34 Salvation Army Trail Segment
35 PVIC Exhibits Phase II
36 Bathroom at Del Cerro Park
$3,000,000
$20,500,000
$300,000
$180,000
$300,000
$500,000
$1,300,000
$1,900,000
$1,400,000
$280,000
$270,000
$5,000,000
$3,000,000
$3,000,000
$2,600,000
$100,000
$100,000
$1,750,000
$100,000
$1,000,000
$150,000
$150,000
$150,000
$2,500,000
$14,000,000
$1,250,000
$2,500,000
$2,700,000
$750,000
$200,000
$100,000
$820,000
$600,000
$400,000
$120,000
$400,000
$250,000
$8,000,000 $200,000 Ginsburg Donation for "Performing Arts"bUilding.
$35,000,000 $1 million in building replacement fund.
$1,000,000
$270,000
$470,000
$600,000 $600,000 Prop C
$1,500,000 $600,000 Prop C,$625,000 STPL
$2,200,000 $600,000 Prop C
$1,800,000
$340,000
$320,000
$8,000,000
$5,000,000
$5,000,000
$3,130,000
$250,000
$200,000
$2,000,000
$125,000
$1,100,000
$200,000
$200,000
$200,000
$3,000,000
$16,000,000
$5,000,000
$3,200,000
$3,300,000
$1,350,000 Storm Drain User Fee (supported at minimum cost)
$350,000
$130,000
$1,100,000
$740,000
$450,000
$150,000
$700,000
$300,000
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ATTACHMENT C
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
OPERATIONAL IMPROVEMENTS AT
CRENSHAW &CREST
Roadway Infrastructure
Crenshaw &Crest
Public Works
Currently this intersection is a four-way stop controlled
intersection.During the AM and PM peak hours,the westbound
left-turn lanes back up for several hundreds of feet creating
extensive delay and long vehicle queues.An operational
improvement to the intersection is required to improve traffic flow.
A study is being conducted to determine the best solution
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TBD
COST ESTIMATE:$100,000 -$250,000
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ATTACHMENT C
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
HESSE PARK/HAWTHORNE BLVD.
TRAFFIC CIRCULATION &SAFETY
STUDY
Roadway Infrastructure
Hesse Park
Public Works
With plans to improve Lower Hesse Park and current traffic
concerns relating to access and vehicular circulation,actions are
needed to improve left-turn access from Verde Ridge Road and
Locklenna Lane onto Hawthorne Blvd.Additionally,pedestrian
access across Hawthorne Blvd from Doverridge Drive to Hesse
Park is a concern.Lastly,park parking and parking along
Locklenna Lane is a concern to neighboring residents especially
when the park improvements are realized.A study is currently
being conducted to develop a preliminary traffic study to address
the current issues.Once the park improvements are designed,a
supplemental traffic study will be prepared to address specific
demand enerated b the ark's ro osed uses.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TBD
COST ESTIMATE:$100,000 -$200,000
11-10
ATIACHMENTC
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
SWITCHBACKS
Roadway Infrastructure
Palos Verdes Drive East
Public Works
This project plans to narrow the travel lanes and widen the
roadway to provide bike lanes.This project would be completed in
conjunction with the catch basin and guardrail improvements if
possible.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TBD
COST ESTIMATE:$1,750,000 -$2,000,000
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ATTACHMENT C
2010 Mid-Year CIP Update Unfunded Projects 3/2/2010
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
INTERSECTION AT BRONCO DRIVE
Roadway Infrastructure
PVDE &Bronco Drive
Public Works
This project plans to install a high visibility equestrian crossing
when funding is received.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TBD
COST ESTIMATE:$100,00 -$125,000
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