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RPVCCA_SR_2010_01_23_02_Tactical_Plan_2010MEMORANDUM TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CAROLYN LEHR,CITY MANAGER 09- DATE:JANUARY 23,2010 SUBJECT:TACTICAL PLAN FOR 2010 Staff Coordinator:Carolynn Petru,Deputy City Manager(f) RECOMMENDATION: Set goals for the two-year period ending in December 2011 and develop specific milestones for each goal,with timelines,for achieving them. DISCUSSION The City Council has conducted a tactical goal setting workshop annually since the process was first initiated in 2002.To assist the Council in its discussions,a Draft Tactical Plan for 2010 has been prepared,which includes the following eight goals: •Capital Improvement Program •Citywide Traffic and Roadway Safety •Emergency Preparedness •Military Student Enrollment in Local Schools •New Civic Center •Palos Verdes Nature Preserve •Recreational/Educational Facilities •Re-Examination of City Plans The Council may begin its discussions with this document or discard it and start from scratch,as the Council sees fit.Of note,there is a separate item on today's agenda regarding the first two milestones within the Citywide Traffic and Roadway Safety Goal associated with safety improvements on Palos Verdes Drive East.In addition,two distinct goals have been identified within the broader Re-Examination of City Plans Goal to address the General Plan Update,as well as updating the City's Trails Network Plan. Attachments: Draft Tactical Plan for 2010 City Councilmember Worksheets Public Correspondence Status of Tactical Plan for 2009 Adopted Tactical Plan for 2008 2-1 RANCHO PALOS VERDES CITY COUNCIL DRAFT TACTICAL PLAN FOR 2010 CAPITAL IMPROVEMENT PROGRAM (CIP)GOAL GOAL:Implement the Five-Year Capital Improvement Program to renew, improve and maintain the City's infrastructure and facilities. MILESTONES: 1.By May 1,2010,staff will conduct a study session with the City Council to review costs and discuss funding options specific to a potential citywide sewer fee to fund maintenance efforts and capital improvements to the City's Sanitary Sewer System. 2.By December 31,2010,conditioned on agreement that may be needed with the City of Los Angeles and the County of Los Angeles,initiate pre-design for the Lower San Ramon Canyon Stabilization Project. 3.By December 31,2010,staff will make a presentation to City Council regarding the status of developing a plan in conjunction with the City of Rancho Palos Verdes and the City of Los Angeles to address other downstream improvements that are needed to minimize flooding on 25th Street. 4.By June 30,2011,complete implementation of the FY 09-10 Arterial Streets Pavement Management Program so that 90%of the City's arterial roadway inventory will be in good to excellent condition. CITYWIDE TRAFFIC AND ROADWAY SAFETY GOAL GOAL:Improve traffic and roadway safety in residential neighborhoods and on arterial streets. MILESTONES: 1.By September 30,2010 award a construction contract for the Palos Verdes Drive East Early Action Safety Improvement Project. 2.By April 30,2010,present an implementation plan to initiate priority projects as recommended in the conceptual planning report entitled "Palos Verdes Drive East Preliminary Study Report,January 2010." 3.By June 30,2010,consider purchasing one or more additional regional patrol car equipped with the Automatic License Plate Recognition (ALPR)system. 2-2 Draft Tactical Plan for 2010 January 23,2010 Page 2 of 6 4.Continue to monitor legislation related to traffic technology and provide the City Council with periodic updates,as appropriate. EASTVIEW SCHOOL BOUNDARY GOAL GOAL:Bring Eastview into the Palos Verdes Peninsula Unified School District. Proposed to be eliminated.Consider replacing this goal with a new goal, lIMilitary Student Enrollment in Local Schools,"presented at the bottom of this page. EMERGENCY PREPAREDNESS GOAL GOAL:Improve Emergency Services and Preparedness MILESTONES: 1.By March 31,2010,complete the Council-approved plan for pre-positioned emergency supply and equipment caches. 2.By April 31,2010,staff will present a preliminary report to the City Council on the possibility of locating a temporary ambulance station and/or Sheriff's rest station on the south side of the City. 3.By June 30,2010,complete a review the RPV Neighborhood Watch Program. 4.By March 31,2011,augment the emergency communications facility located at City Hall by either:1)installing an emergency radio repeater at the City-owned lot on East Crest Road;or 2)establishing a joint use co-location project with Verizon and Cal Water at San Pedro Hill. MILITARY STUDENT ENROLLMENT IN LOCAL SCHOOLS GOAL:Facilitate a means allow military students to attend school within the Palos Verdes Unified School District. MILESTONES: 1.By June 30,2010,the Mayor will meet with the PVPUSD Board President and staff to explore this tactical goal and seek feedback. 2.Support policy changes and/or legislation to allow military students to attend school within the Palos Verdes Unified School District. 2-3 Draft Tactical Plan for 2010 January 23,2010 Page 3 of 6 NEW CIVIC CENTER GOAL GOAL:Create a New Civic Center. MILESTONES: 1.By March 31,2010,develop a realistic schedule,including incremental steps such as needs assessment,space planning,site planning,financing options, etc.,to create a new Civic Center. 2.By June 30,2010,the Upper Point Vicente/Civic Center Master Plan Council subcommittee will tour and meet with local representatives of at least two other California cities that have recently completed new civic center projects to discuss financing mechanisms,design considerations and other related issues. 3.By September 30,2010,present proposed modifications to the existing Program of Utilization for the Upper Point Vicente property to the National Park Service for approval. 4.By June 30,2011,complete the necessary steps to record an Alta Survey Map for the Upper Point Vicente property. PALOS VERDES NATURE PRESERVE GOAL GOAL:Complete the Natural Communities Conservation Plan (NCCP)and formally dedicate the approximately 1,400 acre Palos Verdes Nature Preserve. MILESTONES: 1.By March 31,2010,obtain City Council approval of a formal contract with the Palos Verdes Peninsula Land Conservancy for management of the Palos Verdes Nature Preserve. 2.By April 6,2010,staff will provide the City Council with an assessment of initial 120-day agreement for Park Ranger Services and consideration of long term, multi year contract for FY 2010-11 that will serve as basis for future programming to provide sustainability of open space,including the NCCP Preserve. 3.By June 30,2010,obtain City Council approval of the Final Public Use Master Plan (PUMP)for the entire Palos Verdes Nature Preserve. 4.By September 30,2010,present the Resource Agencies'finalized version of the NCCP and NCCP Implementing Agreement to the City Council for review and approval. 2-4 Draft Tactical Plan for 2010 January 23,2010 Page 4 of 6 5.By October 30,2010,sign the NCCP Implementing Agreement giving the City the legal authority to issue take permits and implement its NCCP.In addition, approve an Urgency Ordinance establishing the habitat protections contained in the NCCP on an interim basis until permanent ordinances can be adopted. 6.As required by the NCCP,within 90 days of the signing of the NCCP Implementing Agreement,place the appropriate conservation easements on all the Preserve properties thus formally dedicating all of its Preserve properties as permanently preserved.Furthermore,initiate amendments to the General Plan and Development Code to ensure that all future projects in the City are consistent with the approved NCCP. RECREATIONAL/EDUCATIONAL FACILITIES GOAL GOAL:Improve the City's recreational and educational facilities by expanding opportunities for active recreational uses and improving access to all parks. MILESTONES: 1.By February 1,2010,staff and the City's grant consultant will submit a grant request for a second ball field at Upper Hesse Park. 2.By March 16,2010,Staff will recommend a consultant for conceptual designs of Lower Hesse Park and Grandview Park. 3.By May 1,2010,introduce three new City-sponsored recreational programs. 4.By May 31,2010,staff will bring a recommendation to the City Council to award a contract to prepare a Citywide ADA Accessibility 'Self Evaluation Plan' and 'Transition Plan'for the City's recreational facilities. 5.By August 31,2010,identify long-term cooperative recreational opportunities, including inter-agency opportunities,to increase the variety of available recreational programs. 6.By September 14,2010,complete the environmental and entitlement process at the Planning Commission level for the Annenberg Project at Lower Point Vicente Park. 7.By September 30,2010,complete the engineering and design work for the upgrade to the existing ball field at Upper Hesse Park and place the project out to bid for construction by February 28,2011. 2-5 Draft Tactical Plan for 2010 January 23,2010 Page 5 of 6 8.By September 30,2010,complete the community outreach and present preferred conceptual design for the improvements to Lower Hesse Park and Grandview Park to the City Council for approval. 9.By December 31,2010,complete the engineering and final design plans for the improvements to Lower Hesse Park and Grandview Park. RE-EXAMINATION OF CITY PLANS GOAL:Update the City's General Plan. MILESTONES: 1.By January 26,2010,present the General Plan Conservation and Open Space Elements to the Planning Commission for Review. 2.By February 23,2010,present the General Plan Circulation and Land Use Elements to the Planning Commission for Review. 3.By March 23,2010,present the General Plan Safety Element to the Planning Commission for Review. 4.By April 27,2010,present the General Plan Fiscal and Noise Elements to the Planning Commission for Review. 5.By June 22,2010,present the General Plan Land Use Changes to the Planning Commission for Review. 6.By July 27,2010,obtain Planning Commission's recommendation of approval to the City Council of the Draft General Plan (all Elements listed in Milestones 1- 5) 7.By November 16,2010,present the Draft General Plan to the City Council for review and approval. 8.By December 7,2010,present a report to the Council that identifies whether or not there is a need to update the Coastal Specific Plan and/or Zoning Code to ensure consistency with the updated General Plan.If there is a need identified, then Staff will also present a schedule to complete updates to the Coastal Specific Plan and/or Zoning Code. GOAL:Update the City's Trails Network Plan. 1.By July 30,2010,initiate an update to the Conceptual Trails Plan component of the Trails Network Plan. 2-6 Draft Tactical Plan for 2010 January 23,2010 Page 6 of 6 2.By July 30,2011,present the update of the Conceptual Trails Plan to the City Council for approval. 3.By September 30,2011,initiate an update to the Bikeways Plan component of the Trails Network Plan.. 4.By September 30,2012,present the update of the Bikeways Plan to the City Council for approval. 2-7 2010 TACTICAL GOALS CITY COUNCIL WORKSHEET Staff is seeking input from the City Council members in advance of the Tactical Planning Workshop scheduled on Saturday,January 23,2010 on updating the 2009 Tactical Plan and identifying any new goals to be considered for 2010. Please complete this worksheet and provide them to Deputy City Manager Carolynn Petru by Monday,January 18,2010. City Council Member:Wolowicz 2009 TACTICAL GOALS: Please review each of the goals listed below and provide staff with input as to whether the goal should be retained as stated for 2010,modified or deleted entirely. CAPITAL IMPROVEMENT PROGRAM (CIP)GOAL GOAL:Adopt and begin implementation of the Five-Year Capital Improvement Program to renew,improve and maintain the City's infrastructure and facilities. D Retain,as stated IZI Modify,as follows: IMPROVE AND BEEF UP SPECIFICS 1.Identify specific storm drain work to be performed in current year 2.Identify estimated cost and specific tasks to be acomplished for civic center planning 3.Identify the specific plans needed to be accomplished for Terrapaca project -- with and without Federal funding (have a timetable to begin work). 4.Identify the improvement work to open space land. 5.Identify all other major specific tasks and estimated costs not covered in items 1 to 3. D Delete CITYWIDE TRAFFIC AND ROADWAY SAFETY GOAL GOAL:Improve traffic and roadway safety in residential neighborhoods and on arterial streets. D Retain,as stated IZI Modify,as follows: 2-8 2010 Tactical Goals City Council Worksheet January 15,2010 Page 4 1.The transmittal document and instructions just delivered with the PVDE binder is unclear and a little diasappointing.As I briefly discussed with the City Manager,the report is only from the outside consulting firm and there is very little reference to the extent of the work and approval by the Traffic Commission (albeit lightly mentioned on page 36).At least there should be some sort of concurring memo and explanation by the Traffic commission iteself (signoff by the Chair).Furthermore there should be a clear statement as to the action to be taken by the City council (the prelimiary comment by the City Manager is that the work will now automatically proceed under direction of staff without action by the Council). 2.We should discuss the level of priority to be assigned to overall long-range work for PVDS. D Delete EASTVIEW SCHOOL BOUNDARY GOAL GOAL:Bring Eastview into the Palos Verdes Peninsula Unified School District. D Retain,as stated [gI Modify,as follows: Given recent comments from the President of the School Board this topic should be revisited along with pursuing the opening up of the school district to children of LA Airforce Base personnel D Delete EMERGENCY PREPAREDNESS GOAL GOAL:Improve Emergency Services and Preparedness D Retain,as stated [gI Modify,as follows: 1.I have been disappointed by lack of training and information to the Council. There should be training presentations by staff showing the EOC set up along with operational training of CERT. 2.There should be a workshop or meeting to determine the coordination of Council and Staff roles during emergencies (such as the recent fire and other potential incidents). 2-9 2010 Tactical Goals City Council Worksheet January 15,2010 Page 4 D Delete NEW CIVIC CENTER GOAL GOAL:Create a New Civic Center. D Retain,as stated IZI Modify,as follows: See comment #2 under CIP Reach conclusions of most likely plans and target costs for each major element. Then discuss all potential funding sources including presentation of public-private partnership prospects and potential community donations (corporate and indiviuals). Add milestone to open sheriff substation (combined with Ambulance and possible EMT site)at Civic Center by July 1,2010. D Delete PALOS VERDES NATURE PRESERVE GOAL GOAL:Complete the Natural Communities Conservation Plan (NCCP)and dedicate the approximately 1,500 acre Palos Verdes Nature Preserve. D Retain,as stated D Modify,as follows: IZI Delete RECREATIONAL/EDUCATIONAL FACILITIES GOAL GOAL:Improve the City's recreational and educational facilities by expanding opportunities for active recreational uses and improving access to all parks. D Retain,as stated IZI Modify,as follows: Recent action by staff for Del Ceraro and Hesse Parks are a good start.Still must identify and initiate plans for more active use fields. 2-10 2010 Tactical Goals City Council Worksheet January 15,2010 Page 4 o Delete RE-EXAMINATION OF CITY PLANS GOAL:Complete the General Plan Update and consider the status of the Coastal Specific Plan. o Retain,as stated 1ZI Modify,as follows: 1.The General Plan update must be completed ASAP (the long delay must be corrected). 2.The Coastal specific plan must be revised as a priority project. 1ZI Delete 2010 TACTICAL GOALS Please identify and briefly describe any new Tactical Goals you would like to see the City pursue over the next two years. 1.Authorize staff assistance to Mayor for continuing program of community outreach meetings to busineses and resident groups. 2-11 2010 TACTICAL GOALS CITY COUNCIL WORKSHEET seeking input from the City Council members in advance of the Tactical ing Workshop on Saturday,January 23,2010 on updating the 2009 Tactical PI neW gosJs to beoonsieJered for 2010. Please complete this worksbeei'andprovide them to Deputy CityManager Carolynn Petru by Monday,January 18,2010. City Council Member: 2009 TACTICAL.GOALS~ Please review each of the goals listed below and provide staff with input as to whether the goal should be retained as stated for 201 0,modified or deleted entirely. CAPITAL IMPROVEMENT PROGRAM (CIP)GOAL GOAL:Adoptand begin implementation.ofthe Five-Year Capital Improvement Proyram to renew,improve and maintain the City's infrastructure and facilities. G1 Retain,as stated tJ Delete C1TYWIDE TRAFFIC AND ROADWAY SAFETY GOAL GOAL:Improve traffic and roadway safety in residential neighborhoods and on arterial streets. o Retain,as stated o Modify,as follows: ~Delete EASTVIEW SCHOOL BOUNDARY GOAL GOAL:Bring Eastview into the Palos Verdes Peninsula Unified School District. 2-12 2010 Tactical Goals City Council Worksheet January 15,2010 Page 3 o Retain,as stated o Modify,as follows: ~Delete EMERGENCY PREPAREDNESS GOAL GOAL:Improve Emergency Services and Preparedness &Retain,as stated Modify,as follows: o Delete NEW CIVIC CENTER GOAL GOAL:Create a New Civic Center. o Retain,as stated Modify,as follows: FffV f;JVc!.:N l!iroDelete PALOS VERDES NATURE PRESERVE GOAL GOAL:Complete the Natural Communities Conservation Plan (NeCP)and dedicate the ,approximately 1,500 acre Palos Verdes Nature Preserve. Retain,as stated o Modify,as follows: o Delete 2-13 2010 Tactical Got:ils City Council Worksheet January 15.2010 Page 3 RECREATIONAUEDUCATIONAL FACILITIES GOAL GOAL:Improve the City's recreational and educational facilities by expanding opportunities for active recreational uses and improving access to all parks. Retain.as stated o Modify)as follows: o Delete RE ..EXAMINATION.OF CITY PLANS o Delete 2010 TACTICAL GOALS Please identify and briefly describe any new Tactipal Goals you WQuid like to see the City pursue over the next two years. 2-14 2010 TACTICAL GOALS CITY COUNCIL WORKSHEET Staff is seeking input from the City Council members in advance of the Tactical Planning Workshop scheduled on Saturday,January 23,2010 on updating the 2009 Tactical Plan and identifying any new goals to be considered for 2010. Please complete this worksheet and provide them to Deputy City Manager Carolynn Petru by Monday,January 18,2010. City Council Member:Tom Long 2009 TACTICAL GOALS: Please review each of the goals listed below and provide staff with input as to whether the goal should be retained as stated for 2010,modified or deleted entirely. CAPITAL IMPROVEMENT PROGRAM (CIP)GOAL GOAL:Adopt and begin implementation of the Five-Year Capital Improvement Program to renew,improve and maintain the City's infrastructure and facilities. [gI Retain,as stated D Modify,as follows: D Delete CITYWIDE TRAFFIC AND ROADWAY SAFETY GOAL GOAL:Improve traffic and roadway safety in residential neighborhoods and on arterial streets. [gI Retain,as stated D Modify,as follows: D Delete EASTVIEW SCHOOL BOUNDARY GOAL GOAL:Bring Eastview into the Palos Verdes Peninsula Unified School District. 2-15 2010 Tactical Goals City Council Worksheet January 15,2010 Page 3 D Retain,as stated D Modify,as follows: ~Delete EMERGENCY PREPAREDNESS GOAL GOAL:Improve Emergency Services and Preparedness ~Retain,as stated D Modify,as follows: D Delete NEW CIVIC CENTER GOAL GOAL:Create a New Civic Center. ~Retain,as stated D Modify,as follows: D Delete PALOS VERDES NATURE PRESERVE GOAL GOAL:Complete the Natural Communities Conservation Plan (NCCP)and dedicate the approximately 1,500 acre Palos Verdes Nature Preserve. D Retain,as stated D Modify,as follows: Delete 2-16 2010 Tactical Goals City Council Worksheet January 15,2010 Page 3 RECREATIONAL/EDUCATIONAL FACILITIES GOAL GOAL:Improve the City's recreational and educational facilities by expanding opportunities for active recreational uses and improving access to all parks. IZI Retain,as stated D Modify,as follows: D Delete RE-EXAMINATION OF CITY PLANS GOAL:Complete the General Plan Update and consider the status of the Coastal Specific Plan. IZI Retain,as stated D Modify,as follows: D Delete 2010 TACTICAL GOALS Please identify and briefly describe any new Tactical Goals you would like to see the City pursue over the next two years. Study the possibility of adopting a city charter. 2-17 Carolynn Petru From: Sent: To: Subject: RK Smith [rksm1th@webtv.net] Friday,January 15,2010 3:27 PM carolynn@rpv.com Tactical Planning Workshop 01/23/10:RPV Emergency Preparedness Honorable Mayor,City Council,City Managers and Staff, Our city is blessed with many of California most beautiful views and recreation facilities.Bays,beaches,sea-cliffs,wildland resources,hills,parks and winding roads of Palos Verdes peninsula constitute a unique place,closely linked to the cities across jurisdiction borders.Our community gains the benefits of geographic separation from Los Angeles County until major incidents or a regional disaster occurs. Rancho Palos Verdes emergency preparedness is essential to creating a resilient community and assisting less fortunate members of SouthBay cities.The Multi-jurisdiction Multi-hazard Mitigation Plan is one successful example of peninsula emergency planning with the RPV Emergency Operations Plan (EOP)update plus Plans &Permits Department demonstrates continued emphasis from City professional staff and the RPV Emergency Preparedness Committee (EPC).The EPC outreach to and education of our community is supported through the prize winning LASD-RPV Neighborhood Watch,the Disaster Communications Service and Peninsula Volunteer Alert Network as well as LAFD-LASD Palos Verdes Peninsula Community Emergency Response Teams.While I believe these ongoing RPV emergency preparedness efforts are truly laudable,in my opinion less than half of our local neighborhood homes and Home Owners Associations make adequate preparations for a major regional earthquake and accompanying fire. Our City needs additional education and outreach programs targeted to local disabled, seniors,non-english speaking residents,owners of pets,large animals,private businesses,multiple dwelling units &homes built before 1974 as well as other at risk members of Rancho Palos Verdes community and affinity groups. Respectfully, Richard K.Smith 5951 Armaga Spring Road Rancho Palos Verdes,90275 P.S.For any further clarification,information or to coordinate RPV volunteer emergency preparedness assistance,instruction or materials call (310)265-9797. 1 2-18 RANCHO PALOS VERDES CITY COUNCIL TACTICAL PLAN FOR 2009 Adopted:March 21,2009 Status Update:January 15,2010 CAPITAL IMPROVEMENT PROGRAM (CIP)GOAL GOAL:Adopt and begin implementation of the Five-Year Capital Improvement Program to renew,improve and maintain the City's infrastructure and facilities. MILESTONES: 1.By June 30,2009,complete an assessment of the City's existing sanitary sewer system. Status:Completed.The assessment was completed in July 2009 and City Council received and filed the sewer system report on November 17,2009. 2.By June 30,2009,complete the McCarrell Canyon Drainage Improvement Project. Status:Completed,as scheduled.The storm drain has been functional since June 2009.The City Council authorized staff to file Notice of Completion on November 17,2009. 3.By June 30,2009,complete and adopt the Five-Year Capital Improvement Program in conjunction with the Five Year Financial Model. Status:Completed,as scheduled. 4.By October 31,2009,staff will make a presentation to City Council regarding the status of developing a plan in conjunction with the City and County of Los Angeles to address other downstream improvements that are needed to minimize flooding on 25th Street. Status:Work in progress.A project design has been prepared by the City of Los Angeles;however funding has not been identified. 5.By December 31,2009,conditioned upon agreement as may be needed with the City of Los Angeles and Los Angeles County,initiate pre-design for the San RamonITarapaca/25th Street Drainage Improvement Project. Status:Work in progress.Qualified firms that responded to the City's Request for Proposals (RFP)to prepare the project initiation document have been 2-19 Status Update:Tactical Plan for 2009 January 15,2010 Page 2 of 11 interviewed.Staff will bring forward a report recommending awarding a Professional Services Contract to develop the project initiation document early in February 2010.On a parallel track,the City is pursuing finding opportunities with Congressman Rohrabacher through the Federal Transportation Appropriations (SAFETEA-LU)and through the Army Corp.of Engineers (Water Resource Development .Act -WRDA)authorizations. 6.By June 30,2010,implement the FY 09-10 Arterial Streets Pavement Management Program to replicate as closely as possible the quality of residential pavement standards Status:Work in Progress.The Annual Pavement Management Certification and Report was presented to Council in August,2009.With Federal Stimulus Funds, Proposition C and 1B funding,the arterial rehabilitation schedule has been advanced and by Fiscal Year 2011,90%of the City's arterial roadway inventory will be in good to excellent condition. CITYWIDE TRAFFIC AND ROADWAY SAFETY GOAL GOAL:Improve traffic and roadway safety in residential neighborhoods and on arterial streets. MILESTONES: 1.By June 30,2009,subject to the City's receipt of a requested $280,000 state grant,put out for bid the construction of the Palos Verdes Drive East roadway safety improvements.This item will be brought back to the City Council for further direction if the City does not receive the requested grant award. Status:Completed.On June 8,2009,the City received notice that a state grant was received for the subject project. 2.By November 30,2009,following the implementation of the FY 08-09 Palos Verdes Drive East roadway safety improvements referenced in Milestone No.1, present a conceptual planning report to City Council to address additional traffic and safety improvements on Palos Verdes Drive East. Status:Completed.The Traffic Safety Commission conducted a number of public workshops to receive community input on the project.The Draft Conceptual Planning Report has been prepared and copies were provided to City Council members on January 13,2010. 3.By May 31,2009,staff will present an Oversized Vehicle Parking Permit Ordinance to City Council for consideration. 2-20 Status Update:Tactical Plan for 2009 January 15,2010 Page 3 of 11 Status:Completed.The City Council adopted the ordinance on June 30,2009. Implementation of the new program became effective on January 1,2010. 4.By August 1,2009,staff will present a public educational program for the existing Neighborhood Permit Parking Program to City Council for consideration. Status:Completed.The City Council approved the public educational program on June 18,2009.Subsequently,the City retained Pieper and Associates,a publicity consultant,to design and implement a public outreach campaign program.Flyers,posters and advertising materials were created and distributed citywide in December 2009. 5.By September 15,2009,staff will present Council with the results of the Automated Surveillance and Apprehension Program (ASAP)pilot program for consideration in funding the purchase of a regional patrol car equipped with the Automatic License Plate Recognition (ALPR)system. Status:Completed,as scheduled.At the meeting,the City Council directed staff to present the findings to the Regional Law Enforcement Committee on November 12,2009 to determine if there is interest in expanding the program regionally.The issue was discussed at that meeting and continued to February 11,2010 for further consideration. 6.By October 31,2009,staff will present alternative concepts for innovative, technology-based traffic safety improvements to City Council for consideration. Status:Completed.On December 1,2009,the City Council received and filed the information regarding innovative traffic safety technology projects and directed staff to draft a letter of support for Assembly Bill 987 for the Mayor's signature and submission to Assembly Member Fiona Ma's and Assembly Member Bonnie Lowenthal's offices. EASTVIEW SCHOOL BOUNDARY GOAL GOAL:Bring Eastview into the Palos Verdes Peninsula Unified School District. MILESTONES: 1.By May 1,2009,the Council subcommittee will present a proposal to inform Eastview residents regarding the petition process required to bring Eastview into the Palos Verdes Peninsula Unified School District;seek input from Eastview residents;and,receive further direction from City Council. 2-21 Status Update:Tactical Plan for 2009 January 15,2010 Page 4 of 11 Status:No progress to date on this task. 2.By June 30,2009,the Mayor will meet with the LAUSD Superintendent and staff to explore this tactical goal and seek feedback. Status:No progress to date on this task. 3.By November 30,2009,Council subcommittee to provide a status update to the full Council on the progress made to date. Status:No progress to date on this task. EMERGENCY PREPAREDNESS GOAL GOAL:Improve Emergency Services and Preparedness MILESTONES: 1.By April 30,2009,implement the Council-approved plan for pre-positioned emergency supply and equipment caches. Status:Substantially Complete.Approximately 75%of the emergency supplies and equipment have been purchased and placed in the three pre-positioned cargo containers.In addition,staff will need time to organize the supplies in a manner that will allow them to be easily identified by responders that have never been inside the containers.Completion is expected by March 2010. 2.By June 30,2009,augment the emergency communications facility located at City Hall by installing an emergency radio repeater at either:1)the tax-defaulted vacant lot on East Crest Road the City is currently attempting to purchase;or 2) establish a joint use co-location project with Verizon and Cal Water. Status:Work in Progress.On December 30,2009,the Los Angeles County Tax Collector transferred ownership of the East Crest Road parcel to the City.Just prior to that action,on December 8,2009,the Planning Commission approved Verizon's monopole on the Cal Water property.Staff has been informed that the City is listed as a user of the monopole in the agreement currently being drafted between Cal Water and Verizon. 3.By August 31,2009,complete improvements to the City's Emergency Operations Center (EOC)in the Community Room at City Hall to minimize set-up time and improve functionality of the room during an emergency or natural disaster. 2-22 Status Update:Tactical Plan for 2009 January 15,2010 Page 5 of 11 Status:Staff will be suggesting elimination of this milestone in light recent testing of EOC set-up procedures and the progress being made on the proposed New Civic Center Goal. 4.By October 31,2009,City Council will review the RPV Neighborhood Watch Program. Status:Work in Progress.Staff has scheduled a meeting with Gail Lorenzen, the Neighborhood Watch Volunteer Coordinator in January 2010. NEW CIVIC CENTER GOAL GOAL:Create a New Civic Center. MILESTONES: 1.By April 30,2009,retain an independent consultant to assist staff and the City Council with the assessment and development of a strategic plan for financing the Civic Center project. Status:Substantially Complete.On November 17,2009,the City Council approved retention of Magis Advisors to assist staff and the CitY Council with the assessment and development of a strategic plan for financing the Civic Center project.The corresponding professional services agreement is expected to be presented to City Council for approval in February 2010. 2.By June 30,2009,the Upper Point Vicente/Civic Center Master Plan Council subcommittee will tour and meet with local representatives of at least two other California cities that have recently completed new civic center projects to discuss financing mechanisms,design considerations and other related issues. Status:Work in Progress.Staff has contacted several California cities that have recently completed new civic center projects and identified several potential site visits.Staff will incorporate the tours with the City Council subcommittee into the project schedule addressed in Milestone No.5. 3.By July 31,2009,complete the next phase of the Baseline Study for the Upper Point Vicente/Civic Center site (Le.geology,soil testing,property limitations, etc.). Status:Substantially Complete.The base/site property surveys are complete, including Phase I and II Environmental Assessments and a baseline traffic study. Several boundary issues came to light during the initial phase of review that will 2-23 Status Update:Tactical Plan for 2009 January 15,2010 Page 6 of 11 need to be resolved before the final Alta Survey Map can be finalized and recorded,and ultimately,title insurance obtained for the property. 4.By November 30,2009,identify a funding source to prepare a Feasibility Study for the Civic Center Master Plan. Status:Completed.The FY09-10 budget includes $350,000 of EET funds to perform the Feasibility Study. 5.By March 31,2010,develop a realistic schedule,including incremental steps, to implement the construction of a new Civic Center project. Status:Work in Progress,as scheduled. PALOS VERDES NATURE PRESERVE GOAL GOAL:Complete the Natural Communities Conservation Plan (NCCP)and dedicate the approximately 1,500 acre Palos Verdes Nature Preserve. MILESTONES: 1.By April 30,2009,the Public Use Master Plan (PUMP)for the entire NCCP Preserve will be completed,approved by the City Council and submitted to the resource agencies for approval. Status:Work in Process.The Draft PUMP document was presented to the City Council for review and feedback on April?,2009.Several issues/policies were raised,and as a result,the final document needed to be revised.Subsequently, staff was advised by the Resource Agencies that they need to review and approve the document prior to final City Council approval.Because completion and final approval of the NCCP is the Resource Agencies'current priority,review of the Final PUMP document by the Resource Agencies is not expected to be completed until June 2010. 2.By May 31,2009,approve a formal contract with the Palos Verdes Peninsula Land Conservancy for management of the Palos Verdes Nature Preserve. Status:Substantially Complete.The management contract was prepared but postponed several times in 2009 due to other major planning items dominating the Council agendas (appeals,view issues,etc.).The contract is tentatively scheduled for the February 2,2010 City Council meeting agenda. 3.By May 31,2009,staff to provide Council with best practices alternatives for the management of the Nature Preserve and enforcement of Preserve rules. (Related to Milestone 1) 2-24 Status Update:Tactical Plan for 2009 January 15,2010 Page 7 of 11 Status:Completed,as scheduled.Best practices and alternatives for management and enforcement of the Preserve were presented to the Council on April 7,2009. 4.By June 30,2009,enter into a new purchase agreement to acquire the 191- acre Upper Filiorum Property with the goal to close escrow no later than June 30, 2010. Status:Completed.Escrow closed on December 30,2009 thus transferring ownership of the property to the City. 5.As soon as possible after the close of escrow,formally dedicate the open space identified in the NCCP to the Preserve and place conservation easements on said lands. Status:Work in Progress.The completion of this milestone is dependent on the completion of Milestone No.4 discussed above.Once the updated NCCP is approved by the City Council and the Implementing Agreement is signed,the NCCP requires that the City complete this milestone with 90 days of the signing. 6.By September 30,2009,present the Resource Agencies'finalized version of the NCCP Subarea Plan,NCCP Implementing Agreement,and City/PVPLC Management Agreement to the City Council for review and approval.In addition, approve an Urgency Ordinance establishing the protections contained in the NCCP Subarea Plan on an interim basis until the NCCP Permit is issued by the Resource Agencies. Status:Work in Progress.The Draft NCCP approved by the City Council in 2004 has been updated to reflect the 2005 and 2009 land acquisitions.The State and Federal Resource Agencies are now in the midst of their final review of the City's Draft NCCP and their review is expected to be completed by March 2010.At that time,the updated NCCP along with the updated Environmental Assessment will be circulated to the public for a 60-day comment period.After the comment period concludes,the NCCP document will be finalized and presented to the City Council along with the NCCP Implementing Agreement for review and approval. 7.By November 30,2009,sign the NCCP Implementing Agreement. Status:Work in Progress.The completion of this milestone is dependent on the completion of Milestone NO.6 discussed above.Once the City Council approves the updated NCCP,the Implementing Agreement will need to be signed. 2-25 Status Update:Tactical Plan for 2009 January 15,2010 Page 8 of 11 8.By November 30,2009,initiate amendments to the General Plan and Development Code to ensure that all future projects are consistent with the approved NCCP.In return,the U.S.Fish and Wildlife Service will issue a "take" permit to the City allowing the City to issue take permits for projects consistent with the approved NCCP. Status:Work in Progress.The completion of this milestone is dependent on the completion of Milestone Nos.6 and 7 discussed above.Once the updated NCCP is approved by the City Council and the Implementing Agreement is signed,the NCCP requires that the City complete this milestone with 90 days of the signing. 9.By December 31 ,2009,implement a Park Ranger Program to provide pUblic education and enforcement within City parks and open space areas. Status:Completed,as scheduled.A 120-day agreement was executed between City and Mountains Recreation &Conservation Authority for Park Ranger Services.The Park Rangers began patrols in the Portuguese Bend Nature Preserve on December 15,2009. RECREATIONAUEDUCATIONAL FACILITIES GOAL GOAL:Improve the City's recreational and educational facilities by expanding opportunities for active recreational uses and improving access to all parks. MILESTONES: 1.By April 30,2009,confer with other Peninsula agencies to identify existing recreational resources and unmet recreational needs,to the extent that these needs have already been identified. Status:Completed.The report was presented to the City Council on June 2, 2009. 2.By May 31,2009,present to Council during budget preparation process a list of proposed active and passive recreational improvements to the City's parks, based on the updated Sports Field Use Inventory and Peninsula-wide Recreational Resources Inventory that has been included in the CIP,and consider funding expanded study or implementation of certain identified needs as part of the CI P and next two-year budget cycle (FY 09-10 &FY 10-11). Status:Completed.The report was presented to the City Council on June 2, 2009. 3.By June 2,2009,if the Palos Verdes Peninsula Girls Softball League has not completed its fund raising efforts,staff will present a proposal to the City Council 2-26 Status Update:Tactical Plan for 2009 January 15,2010 Page 9 of 11 to consider funding other active recreational improvements at Upper Hesse Park in the next two-year budget cycle (FY 09-10 &FY 10-11). Status:Work in Progress.As the Palos Verdes Peninsula Girls Softball League did not complete it fundraising efforts,the City Council adopted the FY09-10 Budget on June 30,2009 with $146,300 to refurbish the existing ball field and retain the existing soccer field at Upper Hesse Park. 4.By September 30,2009,staff will present a report to City Council regarding possible options to develop Grandview Park and Lower Hesse Park for active recreation. Status:Completed.On November 17,2009,City Council approved conceptual improvements for Grandview Park and Lower Hesse Park and directed staff to prepare design plans. 5.By October 31,2009,staff will bring forward to Council alternatives to improve the accessibility at City parks for all user groups. Status:Completed,as part of the effort noted in Milestone No.4 above. 6.By November 30,2009 complete the environmental and entitlement process at the Planning Commission level for the Annenberg animal educational center project at Lower Point Vicente Park and present to the City Council. Status:Work in Progress.On October 30,2009,formal applications were submitted to the City for the proposed Annenberg Project.At this time,the City's EIR consultant is preparing an Initial Study (the first component of the EIR process)which will be circulated to the public in February 2010.In addition,the project silhouette is being constructed for review by the pubic during the Initial Study's comment period.According to the project schedule,the Draft EIR will be completed and circulated to the public in May 2010 and the Planning Commission will consider the project applications In September 2010. RE-EXAMINATION OF CITY PLANS GOAL:Complete the General Plan Update and consider the status of the Coastal Specific Plan. Status:At the September 29,2009 Joint Workshop with the Planning Commission,the City Council established the second meeting in November 2010 as the date to complete the General Plan Update,based on direction to include City Advisory Boards review of certain Elements of the General Plan and to establish a Planning Commission subcommittee to deal with the more complex issues. 2-27 Status Update:Tactical Plan for 2009 January 15,2010 Page 10 of 11 MILESTONES: 1.By July 1,2009,present the Draft Land Use,Circulation and Noise Elements to the Planning Commission for Review. Status:Work in Progress.Based on the revised scheduled,staff will present a new deadline for this milestone as part of the draft 2010 Tactical Plan presented on January 23rd • 2.By August 1,2009,present the Draft Housing,Conservation and Open Space Elements to the Planning Commission for Review Status:Work in Progress.Based on the revised scheduled,staff will present a new deadline for this milestone as part of the draft 2010 Tactical Plan presented on January 23rd • 3.By September 1,2009,present the Draft Safety,Fiscal and Scenic Highway Elements to the Planning Commission for Review Status:Work in Progress.Based on the revised scheduled,staff will present a new deadline for this milestone as part of the draft 2010 Tactical Plan presented on January 23rd • 4.By October 1,2009,obtain Planning Commission's recommendation of approval to the City Council of the Draft General Plan (all Elements listed in Milestones 1-3) Status:Work in Progress.Based on the revised scheduled,staff will present a new deadline for this milestone as part of the draft 2010 Tactical Plan presented on January 23rd • 5.By November 1,2009,present the Draft General Plan to the City Council for review and approval. Status:Work in Progress.The new target date established by the City Council is November 16,2010. 6.By November 1,2009,present a report to the Council that identifies whether or not there is a need to update the Coastal Specific Plan and/or Zoning Code to ensure consistency with the updated General Plan.If there is a need identified, then Staff will also present a schedule to complete updates to the Coastal Specific Plan and/or Zoning Code. 2-28 Status Update:Tactical Plan for 2009 January 15,2010 Page 11 of 11 .status:Work in Progress.The new target date established by the City Council is November 16,2010. 2-29 RANCHO PALOS VERDES CITY COUNCIL TACTICAL PLAN FOR 2008 Adopted June 3,2008 INFRASTRUCTURE/CAPITAL IMPROVEMENT PROGRAM GOAL GOAL:Identify infrastructure deficiencies and develop a plan to renew,improve and maintain the City's infrastructure and facilities. MILESTONES: 1.By September 30,2008,present a report to City Council proposing a method to extend the City's Pavement Management Program to arterial streets to replicate as closely as possible the quality of residential pavement standards, including possible ways to fund these improvements and establishing time lines for implementation. 2.By December 31,2008,develop a draft inventory of future projects and maintenance programs for consideration to include in the 2009 Capital Improvement (5-year)Plan document (note:the CIP may include items in addition to infrastructure,such as buildings and sports fields). 3.By December 31,2008,initiate engineering design for the San Ramon/ Tarapaca/25th Street Drainage Improvement Project.Secure design funds by using available funds in the Water Quality and Flood Protection Program such as the Via Colinita/Roan Road project and other sources that may become available. 4.By March 1,2009,match the priority projects and maintenance programs with the net funds available based upon a mid-year revision of the 2008 Five Year Financial Model (with consideration of the possible opening of Terranea Resort and tax revenues derived),and finalize the first draft of the 2009 CIP. 5.By March 31,2009,complete an assessment of the City's existing sanitary sewer system. 6.By April 30,2009,present the first draft of the 5-year Capital Improvement Plan document to the City Council during the Budget Workshop for FY09-1 O. 7.By June 30,2009,complete the McCarrell Canyon Drainage Improvement Project. 8.By June 30,2009,present City Council with a plan developed in conjunction with the City and County of Los Angeles to address other downstream improvements that are needed to minimize flooding on 25th Street. 2-30 Tactical Plan for 2008 June 3,2008 Page 2 of 5 PALOS VERDES NATURE PRESERVE GOAL GOAL:Complete the Natural Communities Conservation Plan (NCCP)and dedicate the Palos Verdes Nature Preserve. MILESTONES: 1.By July 31,2008,approve a formal contract with the Palos Verdes Peninsula Land Conservancy for management of the Palos Verdes Nature Preserve. 2.By September 30,2008,the Public Use Master Plan (PUMP)for the entire NCCP Preserve will be completed,approved by the City Council and submitted to the resource agencies for approval. 3.By December 31,2008,present the Resource Agencies'finalized version of the NCCP Subarea Plan,NCCP Implementing Agreement,and City/PVPLC Management Agreement to the City Council for review and approval.In addition, approve an Urgency Ordinance establishing the protections contained in the NCCP Subarea Plan on an interim basis until the NCCP Permit is issued by the Resource Agencies. 4.By March 31,2009,sign the NCCP Implementing Agreement. 5.By March 31,2009,close escrow on the purchase of the 191-acre Upper Filiorum Property. 6.As soon as possible after the close of escrow,formally dedicate the open space identified in the NCCP to the Preserve and place conservation easements on said lands. 7.By June 30,2009,initiate amendments to the General Plan and Development Code to ensure that all future projects are consistent with the approved NCCP. In return,the U.S.Fish and Wildlife Service will issue a "take"permit to the City allowing the City to issue take permits for projects consistent with the approved NCCP. CITYWIDE TRAFFIC AND ROADWAY SAFETY GOAL GOAL:Improve traffic and roadway safety in residential neighborhoods and on arterial streets. MILESTONES: 2-31 Tactical Plan for 2008 June 3,2008 Page 3 of 5 1..By June 30,2008,present a staff report to the City Council on plans to address traffic calming and to control oversized vehicle parking in residential neighborhoods. 2.By December 1,2008,if the City receives a requested grant,put out for bid the construction of FY 08-09 Palos Verdes Drive East roadway safety improvements.This item will be brought back to the City Council for further direction if the City does not receive the requested grant award. 3.By June 30,2009,following the implementation of the FY 08-09 Palos Verdes Drive East roadway safety improvements referenced in Milestone No.2,present a conceptual planning report to City Council to address additional traffic and safety improvements on Palos Verdes Drive East. 4.This calendar year,monitor and support SB 1325 (Kuehl)to establish an 18- month pilot program in the City of Beverly Hills for automated speed enforcement. CIVIC CENTER MASTER PLAN GOAL GOAL:Prepare a Civic Center Master Plan. MILESTONES: 1.By June 30,2008,complete the Vision Plan,which includes the Upper Point Vicente/Civic Center site. 2.By June 30,2008,resume discussions with the Palos Verdes Art Center regarding the lease terms and possible integration with the proposed Ginsburg dance facility and present the results to the City Council Subcommittee. 3.By September 30,2008,complete the next phase of the Baseline Study for the Upper Point Vicente/Civic Center site (Le.geology,soil testing,property limitations,etc.). 4.By December 31,2008,identify a funding source to prepare a Feasibility Study for the Civic Center Master Plan. RECREATIONAL FACILITIES GOAL GOAL:Identify unmet recreational needs and improve the City's recreational facilities 2-32 Tactical Plan for 2008 June 3,2008 Page 4 of 5 MILESTONES: 1.By December 31,2008,update the existing Sports Field Use Inventory and develop a list of priority projects to improve the City's active recreational facilities that can be implemented within a reasonable time period. 2.By February 28,2009,if the Palos Verdes Peninsula Girls Softball League has not completed its fundraising efforts,consider funding active recreational improvements at Upper Hesse Park in the next two-year budget cycle (FY 09-10 &FY 10-11). 3.By April 30,2009,conferwith other Peninsula agencies to identify existing recreational resources and unmet recreational needs,to the extent that these needs have already been identified. 4.By May 31,2009,present to Council during budget preparation process a list of proposed active and passive recreational improvements to the City's parks, based on the updated Sports Field Use Inventory and Peninsula-wide Recreational Resources Inventory,and consider funding expanded study or implementation of certain identified needs as part of the next two-year budget cycle (FY 09-10 &FY 10-11). EASTVIEW SCHOOL BOUNDARY GOAL GOAL:Bring Eastview into the Palos Verdes Peninsula Unified School District MILESTONES: 1.By July 30,2008,arrange a meeting between the Chief Administrative Officer of the LAUSD and the Mayor,Mayor Pro Tern,City Manager and Deputy City Manager to gauge the school district staff's perspective on the proposed boundary adjustment. 2.By November 30,2008,conduct a meeting with representatives from the Palos Verdes Peninsula Unified School District and Los Angeles Unified School District facilitated by the representative of the area's State Assembly District. 3.This calendar year,the City Council's liaisons to the school districts will meet with individual Board Members to discuss the Eastview School Boundary issue. 4.By December 30,2008,provide an update to City Council on the status of the City's efforts to bring Eastview into the Palos Verdes Peninsula Unified School District and receive further direction from City Council. 2-33 Tactical Plan for 2008 June 3,2008 Page 5 of 5 ORGANIZATIONAL ASSESSMENT GOAL GOAL:Complete a comprehensive review of the recommendations made in the February 2008 Organizational Assessment Final Report and implement those recommendations determined to be appropriate. MILESTONES: 1.By June 30,2008,staff will conduct meetings with each effected advisory board regarding the staffs preliminary findings and recommendations regarding implementation of the recommendations specified above. 2.By July 15,2008,staff will present its final recommendations to Council,which includes the advisory boards'feedback incorporated into the report. 3.By July 31,2008,Council will review the remaining recommendations contained in the Final Report and set appropriate priorities and timelines for implementation. 4.By December 31,2008,staff will provide the City Council with a status update on progress made in implementing the Final Report's recommendations. EMERGENCY PREPAREDNESS GOAL GOAL:Improve Emergency Services and Preparedness MILESTONES: 1.By March 31,2009,implement the Council-approved plan for pre-positioned emergency supply and equipment caches. 2.By June 30,2009,complete the purchase of the tax defaulted vacant lot on East Crest Road and complete the installation of the emergency radio repeater on the property to augment the emergency communications facility located at City Hall. 3.By August 31,2009,complete improvements to the City's Emergency Operations Center (EOC)in the Community Room at City Hall to minimize set-up time and improve functionality of the room during an emergency or natural disaster. 2-34