RPVCCA_CC_SR_2011_12_06_06_Council_Meeting_ScheduleMEMORANDUM RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
CAROLYNN PETRU,DEPUTY CITY MANAGE~
DECEMBER 6,2011
COUNCIL MEETING SCHEDULE
CAROLYN LEHR,CITY MANAGER ciL--
RECOMMENDATION
1.Schedule a City Council Workshop for presentations by the City Attorney's
Office covering the topics of Legal Requirements for Elected Officials,and
Employee Labor Relations at 6:00 PM on Monday,December 19,2011 in
the Community Room at City Hall;
2.Designate the regular meeting of Tuesday,January 3,2012,at 6:00 PM at
the Point Vicente Interpretive Center,as a City Council Workshop to
discuss Budget Methods,and Short Term and Long Term City Council
Priorities;
3.Schedule an adjourned regular meeting on Tuesday,January 31,2012 at
7:00 PM at the Point Vicente Interpretive Center;
4.Schedule Candidate Interviews for the Planning Commission and the
Finance Advisory Committee,at 6:00 PM on Tuesday,January 17,2012
and Tuesday,January 31,2012,respectively,at the Point Vicente
Interpretive Center,and schedule Candidate Interviews for the Oversight
Committee and Committee/Commission Chairs at 6:00 PM on Tuesday,
February 7,2012 at Hesse Park;and,
5.Select the date for a Community Leaders'Breakfast meeting.
BACKGROUND
In conjunction with the swearing in of new members and the reorganization of the
City Council which took place earlier this evening,one of the first items the City
Council typically takes up is establishing dates for several important meetings,
most of which take place early the following year.Staff has identified a number of
potential meetings and workshops for the Council's consideration and direction to
staff.
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City Council Meeting Schedule
December 6,2011
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DISCUSSION
December 19th City Council Workshop
Typically,after a new City Council is seated,the City Attorney's Office makes a
presentation to the Council members regarding the legal requirements associated
with local elected office.Topics include the Ralph M.Brown Act (Open Meetings),
Conflict of Interest Codes,etc.In addition,with the recent formation of an
employee association,the City Attorney's Office has suggested that a
presentation on Labor Relations would also be appropriate and timely.Monday,
December 19th is being suggested as the date for such a session.Staff has
reserved the Community Room at City Hall starting at 6:00 pm.The Labor
Relations session is expected to last up to two hours,while the discussion of legal
requirements should take about an hour.This workshop will not be recorded for
rebroadcast on cable television.
January 3rd City Council Meeting
Each year,City Hall closes for a Winter Holiday Break between December 24th and
January 1st
•The first regularly scheduled City Council meeting in 2012,Le.the first
Tuesday of the month,is January 3rd
,which is the day after City Hall re-opens.Due to
the difficulty with preparing and distributing an agenda packet prior to the break,this
regular meeting is often cancelled or the date is used for a Council workshop where a
great deal of material is not needed to be prepared for the agenda.Staff does not
currently have any regular agenda items identified for this meeting.Therefore,in
consultation with Mayor Pro Tem Misetich,staff is suggesting that the January 3rd
meeting be used for a workshop to review and discuss various Budget Methods,and a
discussion of the Council's Short Term and Long Term Priorities.If the Council decides
to hold this workshop,due to the workshop format,staff suggests that the meeting start
at 6:00 PM at the Point Vicente Interpretive Center.
January 31 st "Fifth Tuesday"City Council Meeting
There is a fifth Tuesday in January 2012 (the 31 st)that could be used as a second
meeting date during the month if warranted by the number of agenda items or if
particular items need to be addressed in a timely manner.Because staff is suggesting
that the first regular meeting on January 3rd be used as a Council workshop,and
anticipating that this workshop could result in a number of items being identified that the
City Council may wish to take up prior to the beginning of the busy budget preparation
season,the Council may wish to consider scheduling an adjourned regular meeting on
the 31 st to avoid overcrowding of items on future agendas.
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City Council Meeting Schedule
December 6,2011
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Advisory Board Candidate Interviews
As previously authorized by Council,the City Clerk's Office is currently recruiting
for three positions on the Oversight Committee for the Water Quality and Flood
Protection (Constantino,Curtis and Ott)which will expire in January 2012;three
positions on the Planning Commission (Gerstner,Tomblin that will expire in
February 2012 and the vacancy created by Councilman Knight's election to City
Council);and,one vacancy on the Finance Advisory Committee as a result of
Councilman Duhovic's election to City Council (the unexpired term ends in
December 2014).
Consistent with past practice,staff suggests that Council conduct interviews of the
candidates for these advisory boards positions prior to three scheduled City
Council meetings.Staff is suggesting that Council interview candidates for the
Planning Commission at 6:00 PM prior to the regular meeting on January 17,
2012,interview candidates for the Finance Advisory Committee at 6:00 PM prior
to the adjourned meeting (if held)on January 31,2012,and interview candidates
for the Oversight Committee,as well as applicants for Chair of the City's various
Committees and Commissions,at 6:00 PM prior to the regular meeting on
February 7,2012.Typically,Council makes the appointments during the regular
meeting that evening following the interviews.
Community Leaders'Breakfast
The City hosts Community Leaders'Breakfast meetings to create more
opportunities for communication with the residents and appointed officials of the
City.These meetings have been typically held on a Saturday morning from 9:00
AM to approximately 11 :00 AM.The location has varied between Hesse Park and
the Point Vicente Interpretive Center.The last such breakfast was held on
January 29,2011 at PVIC.It was held a few months earlier than is typical due to
the topic,which was Measure C -Charter City,a ballot measure that was
scheduled for consideration on the March 8,2011 special municipal election.
The FY11-12 Budget includes funds for a Community Leaders'Breakfast to be
held before June 30,2012.The following Saturdays at the Point Vicente
Interpretive Center are available for Council's consideration:
o April i h
o April 14th
o April 21 st
o April28th
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City Council Meeting Schedule
December 6,2011
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It should be noted that Friday,April 6th is Good Friday and Sunday,April 8th is
Easter Sunday.Some attendees may have family obligations over this holiday
weekend that would preclude their attendance at the breakfast.
ADDITIONAL INFORMATION
The Fred Hesse Community Park building will be closed from January 1,2012
through January 31,2012 due to a scheduled replacement and seismic retrofitting
of the drop ceilings throughout the facility.Because the Multi-Purpose Room will
not be available in January for City Council and Planning Commission meetings,
these meetings will take place instead at the Point Vicente Interpretive Center.
The City Council members will be provided dinner prior to each of the Council
meetings and workshops proposed in this report,should Council elect to schedule
them.Breakfast is,of course,provided as part of the Community Leaders'event.
With the exception of the De<;~mber 19th workshop,Cox Communications will
record the meetings,as requir~d under the Cable Television Franchise
Agreement.However,due to the change in venue,the City Council meetings held
in January will not be broadc~st live,but will be recorded for re-broadcast at their
usual time of 7:00 PM on the following Friday and 7:00 PM on the following
Sunday.There will be no change in the usual broadcast schedule for the
Planning Commission meetings.Staff will provide notice to the public of this
change in the broadcast schedule through the City's website,email Iistserv and
reader boards on Channel 33 and 35.
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