RPVCCA_RDA_SR_2011_11_01_A_PVDS_Landslide_Drainage_GradingMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
CHAIRMAN LONG AND BOARD MEMBERS OF THE
RANCHO PALOS VERDES REDEVELOPMENT AGENCY
DIRECTOR OF PUBLIC WORK~
NOVEMBER 1,2011 U
PALOS VERDES DRIVE SOUTH LANDSLIDE DRAINAGE
GRADING
REVIEWED:CAROLYN LEHR,EXECUTIVE DIRECTOR@)-ror
STAFF L1ASON:RON DRAGOO,SENIOR ENGINEE~
RECOMMENDATIONS:
1 Review and reconfirm by four/fifths (4/5)vote,the Redevelopment Agency's previous
action taken on February 1,2011,authorizing staff to continue with the actions taken to
perform emergency grading and the re-installation of a storm drainage system to address
drainage within the Portuguese Bend Landslide.
2 Adopt Resolution 2011-_,A RESOLUTION OF THE BOARD OF THE RANCHO
PALOS VERDES REDEVELOPMENT AGENCY,AMENDING RESOLUTION 2011-10,THE
BUDGET APPROPRIATION FOR FISCAL YEAR 2011-12,TO CARRY FORWARD THE·
BUDGET IN THE PORTUGUESE BEND CAPITAL PROJECTS FUND.
BACKGROUND
On February 1,2011,the Redevelopment Agency Board found that an emergency exists,
which will not permit a delay arising from a competitive solicitation for bids to enter into a
contract with a grading contractor,to perform emergency grading to eliminate cracks and
fissures on the seaward side of Palos Verdes Drive South and to reestablish the drainage
path,and to re-install the storm drainage system adjacent and perpendicular to the Palos
Verdes Drive South roadway.Accordingly,the Redevelopment Agency Board approved two
contracts;one with Mike Drews Construction Company,Inc.to remove approximately 500
feet of vegetation located perpendicular and to the south of the Palos Verdes Drive South
and to re-grade the drainage path from the roadway to the ocean.Another contract was
approved with Hardy and Harper,Inc.,to re-install a storm drainage system between the
roadway running south to the ocean.
RDA A-1
DISCUSSION
Approval of the emergency for this work required a four-fifths (4/5)vote of the
Redevelopment Agency Board under Public Contract Code Section 22050(a)(1).
In addition,Public Contract Code Section 22050(c)(1)requires that when a governing body
takes action under Section 22050(a)(1),it must review this action and reaffirm it by a four-
fifths (4/5)vote at each subsequent regularly scheduled meeting until the work is completed
and accepted.
Accordingly,staff has placed this item on tonight's agenda.This item will be placed on each
subsequent agenda until all the work is completed and the Redevelopment Agency accepts
the project as complete.
Prior to the beginning of construction,the required environmental review of the project
access routes were performed with the Palos Verdes Land Conversancy and a survey for
nesting birds was performed.The bird survey included a field investigation which identified
nesting birds that needed to be avoided during construction.The nesting season runs from
February 1 through August 31.The consultant recommended postponing construction until
August 31 as required by law and to accommodate the nesting season.
Funding for this project was approved and the budget established in February 2011.Due to
the environmental constraints,work could not begin until September 2011 and the Fiscal
Year 2010/11 ended.Funding needs to be carried over to the Fiscal Year 2011/12 (see the
attached resolution)to allow the contractors working on this project to be paid.
Construction on the grading portion of this project began September 19,2011.The grading
is complete and the pipe will be installed shortly.The pipe installation should be completed
in November.
CONCLUSION
Staff recommends that the Redevelopment Agency review and reconfirm by four/fifths (4/5)
vote,their previous action taken on February 1,2011,authorizing staff to continue with the
actions taken to perform emergency grading and the re-installation of a storm drainage
system to address drainage within the Portuguese Bend Landslide and approve the attached
budget resolution to carry forward the remaining budget required to complete this project.
FISCAL IMPACT
The available fund balance in the RDA Portuguese Bend Fund at June 30,2011 is
$324,657.If this resolution is approved carrying forward the project balance from Fiscal
Year 2010/11 to Fiscal Year 2011/12,the revised estimate of ending fund balance at June
30,2012 is $169,496.
Attachment:Budget Resolution
RDA A-2
RESOLUTION NO.RDA 2011-
A RESOLUTION OF THE BOARD OF THE RANCHO PALOS VERDES REDEVELOPMENT
AGENCY,AMENDING RESOLUTION 2011-10,THE BUDGET APPROPRIATION FOR FY11-12,TO
INCREASE THE BUDGET IN THE PORTUGUESE BEND CAPITAL PROJECTS FUND.
WHEREAS,Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures
in excess of budgeted allocations must be by supplemental appropriation of the Agency Board:and
WHEREAS,on July 5,2011,the Board of the Rancho Palos Verdes Redevelopment Agency adopted
Resolution 2011-10,approving a spending plan and authorizing a budget appropriation for FY11-12:
and
WHEREAS,grading has become necessary for landslide mitigation to re-establish the drainage
system in the Portuguese Bend portion of the Redevelopment Project Area;and
WHEREAS,the Agency Board has determined that the specific grading and drainage expenditures
should be completed in FY11-12;and
BE IT,THEREFORE,RESOLVED BY THE BOARD OF THE RANCHO PALOS VERDES
REDEVELOPMENT AGENCY:
The following adjustment is made to the FY11-12 budget:
Increase the Redevelopment Agency's Portuguese Bend Capital Projects Fund budget as follows:
Portuguese Bend #375-3075-461-73-00 Improvements $119,981
PASSED,APPROVED,AND ADOPTED THE 1st DAY OF NOVEMBER 2011.
AGENCY CHAIRPERSON
ATTEST:
AGENCY SECRETARY
State of California )
Cou nty of Los Angeles )ss
City of Rancho Palos Verdes )
I,CARLA MORREALE,Agency Secretary of the Rancho Palos Verdes Redevelopment Agency,
hereby certify that the above Resolution No.RDA 2011-was duly and regularly passed and
adopted by the said Board at regular meeting thereof held on November 1,2011.
AGENCY SECRETARY
CITY OF RANCHO PALOS VERDES
RDA A-3