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RPVCCA_CC_SR_2011_10_18_C_NOC_Hesse_And_Ryan_Parks_Athletic_Field_ImprovementsMEMORANDUM RANCHO PALOS VERDES TO: FROM: DATE: SUBJECT: REVIEWED: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL TOM ODOM,DIRECTOR OF PUBLIC WOR~ OCTOBER 18,2011 NOTICE OF COMPLETION -HESSE AND RYAN PARKS ATHLETIC FIELD IMPROVEMENTS PROJECT CAROLYN LEHR,CITY MANAGER &-__ Staff Coordinator:Siamak Motahari,Senior Engineer :::111 RECOMMENDATION 1.Accept the project as complete. 2.Authorize the City Clerk to file a Notice of Completion for the project with the County Recorder;and if no claims are filed within 35 days after recordation,and upon the contractor posting an acceptable warranty bond,notice the surety company to exonerate the Payment and Performance Bonds. 3.Authorize the Director of Public Works to release the 10%retention payment in the amount of $45,716.68 to America West Landscape,Inc.35 days after recordation of the Notice of Completion by the County Recorder contingent upon no claims being filed on the project,and the contractor posting an acceptable warranty bond. BACKGROUND &DISCUSSION On October 5,2010 the City Council approved a revised field improvement plan proposed by staff for Hesse Park which expanded the scope of work to include similar improvements at Ryan Park.The new plan improved athletic field quality and use, created opportunities for multiple concurrent athletic uses while it was significantly less expensive.Because of the savings resulted from the revised plan it was possible to include similar improvements for Ryan Park athletic field.In addition,Ryan Park improvements included leveling of the low area at the left outfield. The project was advertised and sealed bids were received on January 20,2011. America West Landscape,Inc.was the lowest bidder and their bid was $98,715 under the engineer's estimate. C-1 Hesse and Ryan Parks Field Improvements Page 2 CONCLUSION America West Landscape,Inc.has completed all work in accordance with the plans and specifications,therefore,the project needs to be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The recommended action will have no fiscal impact. Attachment:Notice of Completion form C-2 RECORDING REQUESTED BY: Citv of Rancho Palos Verdes WHEN RECORDED MAIL TO: ~ity Clerk 1 Name Ci ty of Rancho Palos Verd s Street 30940;jHawthorne Blvd. Address Rancho Palos Verdes City CA State 90275 Zip L J Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093,must be filed within 10 days after completion.(See reverse side for complete requirements.) Notice Is hereby given that: 1.The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. 2.The full name of the owner is City of Rancho Palos Verdes 3.The full address of the owner is 30940 Hawthorne Blvd.,Rancho Palos Verdes,CA 90275 4.The nature of the interest or estate of the owner is:In fee. (If other than Fee.strike "In fee"and insert.for example.'purchaser under contract of purchase,"or "Lessee") 5.The full names and full addresses of all persons,if any,who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6.The full names and full addresses of the predecessors in interest of the undersigned,if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES Oct.1 2,2 0 ~1 __.The work done was: and Ryan Park,30359 7.A work of improvement on the property hereinafter described was completed on Hesse Park,29301 HaWTHORNE Blvd.RPV CA 90275 8.Hct",tnQn;>~Wfhe~Jn1ta!tt>r,~~lf'd?~ct?~ri<~pY~Al~lIs _C_A_9_0_27_5 _ America West Landscape,Inc. 10.The street address of said property is --;:-;:--:--_-:-:---:----:---:::-:-::-_--,----..,-:---:-_-:-,-_ (If no street address has been officially assigned.insert "none",) (If no contractor for work of improvement as a whole,insert "None")(Date of contr~) 9.The property on whicllsaid wqrk of improvement was completed is in the City of Ranc 0 Palos Verdes .LOS AngeLes CA.,Hesse park,29301 HawthorneBf~~~o~J?V,Cll>90275,i~~trt park',an<3'b';C§be~~J.fW6:rne Blvd,RPV,CA 90275 29301 &30359 MawLllOLue Blvd,RPV,Cll>90275 Dated _1_0~/_1_8_/_1_1 _ '(Signature of Owner or corporate officer of Owner named in paragraph 2.or his agent) City of Rancho Palos Verdes Ci ty Cl~IFICATION I,the undersigned,say:I am the ---:::--c-:---;--:--;---:--;-;:--:---;--;::---;--:-;--'the Declarant of the foregoing Notice of Completion; (President of,Manager of,Partner of,Owner of,etc.) I have read said Notice of Completion and know the contents thereof;the same is true to my own knowledge.I declare under penalty of pe~ury that the foregoing is true and correct. Executed on ,20__at City of Rancho Palos Verdes CA (Personal signature of the individual who Is swearing thet the contents of the Notice of Completion are true) Before you use this form fill in all blanks,and make whatever chan~es are appropriate and necess'ary to your particular transadion.Consult a lawyer if you doubt the form s fitness for your purpose and use. Wolcotts makes no representation or warranty,express or im~lied,with respect to the merchantability or fitness of this form for an intended use or purpose.©2005 WOLconS FORMS,INC, 111111111111111111111111111111 C-3