RPVCCA_SR_2011_07_05_06_Recruiting_For_Position_VacanciesMEMORANDUM
TO:
FROM:
DATE:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ERIC MAUSSER,HUMAN RESOURCES MANAGER
JULY 5,2011
SUBJECT:RECRUITING FOR POSITION VACANCIES
REVIEWED:CAROLYN LEHR,CITY MANAGER &--
RECOMMENDATION:
Provide direction to staff regarding whether to proceed with the recruitments for the
vacant positions of Director of Public Works,Assistant Engineer,Senior Financial
Analyst,and Senior IT Analyst.Recruitment for the Public Works Director position is the
most critical need as explained later in this report.
EXECUTIVE SUMMARY:
The City is presently conducting recruitments for positions in the Public Works and
Finance &IT departments.Recruitment has concluded for the position of Public Works
Director and the screening of applicants is now underway.The positions of Assistant
Engineer and Senior Financial Analyst close July 5,2011.The Senior IT Analyst will
begin recruitment shortly.All positions have been budgeted for 2011-2012.
Council has made inquiry as to whether these positions should be held vacant for an
unspecified duration pending resolution on pension revision and possible
implementation of a second tier to the City's retirement program.Aside from the salary
savings that would be realized in delayed recruitment for the positions,it is estimated
that annual cost savings generated by waiting for implementation of a possible 2nd tier
retirement level are approximately $16,140 for the 4 positions.
Discussions with management in both departments indicate that there will be significant
delays in their ability to complete existing project workloads in established time frames
and assume new project assignments.Based on cost savings assumptions balanced
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Recruiting for Position Vacancies
July 5,2011
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against completion or delay of critical projects,it is recommended to continue with the
recruitment and filling of the positions as soon as possible.
If the Council should decide to defer hiring these positions,the City Manager will meet
with Council to discuss adjustments in departmental project priorities and work
completion timetables.
BACKGROUND:
The positions of Public Works Director,Assistant Engineer,Senior Financial Analyst
and Senior IT Analyst are not new positions and have been integral parts of the City's
staffing plan for the past several years.Strategic and Tactical Goals for the
departments have been established on the premise of such manpower availability.
Also,workload factors for each department have been formulated on the basis of
access to the higher level of professional expertise inherently found in these positions.
Management in both departments analyzed impacts associated with deferment in hiring
the positions ..
Public Works Department
The Public Works Department presently operates with a part-time Public Works
Director who is limited to 980 of a possible 2080 hours per year due to CALPERS
restrictions on post-retirement work.He replaced the previous full-time Public Works
Director on assignment from the City Manager to implement necessary organizational
changes in the department.Due to the increasing level of work projects and his work
hour limitations this arrangement is not sustainable.The Deputy Director also functions
as the Parks &Recreation Director.With the dramatic increase in projects and
programs in that department,along with the lack of availability of the Public Works
Director for over half the work year,this arrangement is also not sustainable and
deteriorates the quality of management oversight for both departments.Furthermore,
attracting qualified candidates for this position is a challenge due to the City's
geographic location and the area's high housing costs.Delay in the hiring of the Public
Works Director would also increase the likelihood that actual on-boarding of the person
eventually selected would not occur until well-after December 2011 if such candidate
must disengage from another position.
The Assistant Engineer position is essential in relieving Senior Engineers from the
backlog of field inspections and basic design work so that they might address the more
complex engineering issues in high-profile/high impact assignments now scheduled.
The following program areas are impacted:
•Public Works Administration -City engineering,permits,inspections,grant
administration and transit coordination.
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•Traffic Management -maintenance and improvements of the City's traffic
facilities and traffic programs.
•Storm Water Quality -NPDES administration,monitoring and reporting storm
water runoff,and maintenance of catch basins.
•Maintenance of parks,trails and open space.
•Street and Right-of-Way Maintenance -roadside,roadways,medians,trees,
sidewalks,street sweeping and street signs.
•Sewer Maintenance -investigating,filming and cleaning the sewer system.
•Waste Reduction -administration of the City's Source Reduction and Recycling
Element of the City's General Plan,recycling programs and managing the City's
residential and commercial waste haulers.
•Abalone Cove Sewer System Maintenance -maintenance of the sewer system
and reviewing the annual Abalone Cove Sewer Maintenance Fee.
•Community Development block Grant Program -manage the Home
Improvement Program and ADA Accessibility projects.
•Portuguese Bend and Abalone Cove Improvement Authorities -maintenance
activities for landslide abatement improvements.
•Water Quality flood Protection -storm drain maintenance and review of the
annual Water Quality flood Protection fee.
In addition to these annual programs and current FY 2010-2011 improvement projects
that will be completed next fiscal year,approximately 20 new improvement projects
have been budgeted,for a total of approximately 75 Public Works projects in FY 2011-
2012.The new capital improvements include street,median,building,parks,trails,
open space,and storm drain projects.
Some projects are time-sensitive because they are funded by grants that have
deadlines for completion.For example,the California Coastal Trail Plan and Eastview
Park Playground Improvements must be completed by November 2012.These projects
must go through an extensive process of public research,design and construction.
Other projects require extensive field work to meet state or federal compliance
deadlines.As an example,the federal government has mandated that the city establish
a plan for replacing non-reflective signs by January 2012.Staff is required to measure
the reflectivity of all signs and create a data base for the plan.
Finance and Information Technology Department
In terms of the Senior Financial Analyst and Senior IT Analyst in the Finance &IT
Department,the potential future impacts of delay in filling these positions will be
significant.There will likely be no staffing available to improve departmental
performance measures,support special projects,support additional advisory board
assignments,prepare additional financial analysis,or develop scheduled
enhancements to the City's current financial systems.Projects/tasks that have been
impacted to date include the following.
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•Completion of the 2010 Tactical Goal milestone:"By August 2010,staff will
submit to the City Council a preliminary report regarding feasibility of a sales tax
sharing incentive program."
•An update to the City's Building &Safety cost-based fees has been delayed.
•The City's implementation of new purchasing cards was delayed by at least one
year.
•Audits of local imposed tax revenue (e.g.golf tax,utility user's tax,transient
occupancy tax,etc)have either been put on hold or delayed.
•Desired improvements of departmental performance indicators have been
placed on hold.
•Full implementation of the City's Human Resources software has been put on
hold.
•Federal and state legislative analysis has been minimized,and staff is relying on
outside entities to provide this information.
•Budgeting,monitoring and financial analysis are all currently prepared by the
Deputy Director of Finance,resulting in a delay of other projects (e.g.financial
system acquisition).
•Desired improvements to the delivery of financial information to the public have
been delayed.
•Desired enhancements to the City's ability to maintain business continuity
(financial functions)in the event of a disaster have been delayed.
The potential future impacts to delay in on-boarding the Senior IT Analyst are that the
City's only staffing available to manage the information technology function has been
and will continue to be the Director of Finance &IT.The Director's other duties continue
to prevent the time dedication required for IT projects.This will continue to affect users
of the City's information technology systems,which include both staff and the public.
Projects/tasks impacted to date include the following:
•Desired improvements to the organization of the City's website have been
delayed.
•Daily responses to information technology needs throughout the City have been
managed by the Director.
•An upgrade of all City workstations for Windows 7 and Office 2010 has been
delayed.
•User training has been scaled down.
•Additional professional services from the City's information technology vendors
have become necessary.
Further delay in staffing this position will place the City in a position of inability to
leverage advances in technology which can enhance the efficiency and effectiveness of
organizational work product.This impacts service delivery to internal and external
customers.
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DIRECTOR OF PUBLIC WORKS
The City of Rancho Palos Verdes is now accepting applications for the position of
Director of Public Works.The salary range is $95,403 --$162,082 DOQ.PERS 2.5%at
55;9/80 work schedule and excellent health insurance benefits.Employees have the
holiday period between Christmas and New Years off.
The position is exempt status and reports directly to the City Manager.It will exercise
overall executive responsibility for program planning,management and operations of
the Public Works Department.The City is seeking an experienced executive in
comprehensive municipal public works management,with a demonstrated background
in leadership and supervision.
This position will be open until filled.The first review of applications will take place June
20,2011.THE CITY DOES NOT ACCEPT EMAIL OR FAX RESUMES.Please go to
the City of Rancho Palos Verdes website at www.palosverdes.com/rpv .Go to Forms
and click Application For Employment.Follow the instructions and complete the
Application Form fully.Incomplete application forms will not be considered.Download
the completed Application Form.Mail it along with your resume to 30940 Hawthorne
Blvd.,Rancho Palos Verdes,CA 90275.
DEFINITION
This is an exempt status position which serves at the discretion of,and reports directly to,
the City Manager.The position exercises overall responsibility for the program planning,
management and operations of the Public Works Department.Incumbents receive general
administrative direction from the City Manager,exercising discretion in applying strategic
and tactical goals and resolving organizational and service delivery problems.Incumbents
typically possess a very high level of technical knowledge in public works systems,funding,
design and project management,as well as the ability to integrate a high level of
experience with a wide variety of public works areas.
STATUS Management
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.Provides direct and indirect
supervision and guidance to staff of the department.
EXAMPLES OF DUTIES
Formulate policy options,prepare reports and studies,make recommendations and serve
as staff to the City Manager,City Council,Traffic Commission,Water Quality and Flood
Protection Oversight Committee and other advisory commissions or committees as
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required.Manage the planning,development and implementation of the City's program of
public works and capital improvements.Manage the planning,development,
implementation,and maintenance of landslide mitigation projects within the Abalone Cove
and Portuguese Bend landslide areas.Supervise and direct the provision of engineering
services (design,traffic,inspection,private project review);maintenance services for City
owned facilities,buildings,parks,trails and other publicly owned rights-of-way;and
implement capital improvement programs for the city,the redevelopment agency,
assessment and other special districts.Administer the City's Refuse/Recycling programs;
NPDESlWater Quality programs;and,CDBG program.Direct,supervise,monitor,evaluate
and recommend the selection,retention,or termination of contracted for services assigned
to the department of Public Works.In accord with city personnel policies select and appoint
department personnel.Organize and allocate staff;assign work activities,projects and
programs;review,monitor and evaluate departmental processes and procedures,and work
products;and,supervise,train,evaluate and discipline department personnel.Prepare,
present and administer the annual departmental budget and assist the City Manager in the
preparation of a comprehensive capital improvement program budget.Meet with City
officials,representatives of public agencies,joint power authorities,private organizations
and the public to explain,promote,gain cooperation with,negotiate agreements to achieve,
and coordinate responses to attain the policy goals of the City and the objectives of the
department.Direct the preparation of,monitor,and review reports,studies,and
correspondence prepared by departmental or contracted-for-service personnel.Respond
to complaints or requests for information.Serve as the City's liaison to the Transit District
Joint Powers Authority.Administer the City's Refuse/Recycling grants.
Perform other related duties as required.
QUALIFICATIONS
Knowledge of:The theories,principles,and practices of public administration and
civil engineering.Municipal public works administration including planning,design,
contract management,inspection,and maintenance.State law and local ordinances
governing grading,project design,subdivisions,environmental reviews,and
recordation of maps and other official records.Principles and practices of municipal
budgeting and budget administration.Principles and practices of human resources
management including awareness of non-discriminatory employment and
supervisory practices.Principles and practices of risk management including
awareness of municipal liability exposures particularly as it affects municipally
owned facilities,property and public right-of-way and the consequences of
negligence in processing governmental transactions or the execution of documents.
Ability to:
•Decide the time,place and sequence of operations within an organizational framework,
as well as the ability to oversee their execution.Ability to analyze an categorize data
and information using established criteria,in order to determine consequences and to
identify and select alternatives.
•Manage and direct a group of professional staff,including the ability to provide
counseling,conflict resolution and team building.Ability to persuade,convince and train
others.Ability to advise and interpret regarding the application of policies,procedures
and standards to specific situations.
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•Utilize a variety of descriptive and advisory data and information such as
budgets/financial statements,time sheets,staff reports,employee evaluations,maps,
computer models,requests for proposals,legal opinions,State and local regulations,
contracts,schedules,billing statements and architectural drawings.Ability to analyze
data and information and develop recommendations for courses of action.
•Communicate effectively orally and in writing with City staff,contractors,consultants,
elected and appointed officials,business and citizen groups,developers,vendors and
the general public.
•Apply relevant mathematical principles and formulas.Ability to interpret inferential
statistical reports and/or formulation and equation data.
•Use functional reasoning in performing influence functions such as supervising,
managing,leading,teaching,directing and controlling,analyzing policy implications and
projecting political reaction.
•Exercise the judgment,decisiveness and creativity required in situations involving the
direction,control and planning of an entire program or multiple programs.
•Recognize organizational behavior and analyze systematic problems,and integrate
them with opportunities,options and solutions.
EXPERIENCE AND EDUCATION
The experience and education described below are used by the City as general guidelines
to evaluate compliance with the qualifications described above.Comparable experience
and education is acceptable for meeting the position's minimum qualifications.Specified
licenses,certificates and registrations must be held at the time of appointment and
maintained unless otherwise specified.
Experience:Five years increasingly responsible executive-level experience in managing a
broad range of public works programs and capital improvements in a public entity.
Demonstrated experience in supervisory management in a comparable municipal agency is
highly desirable.
Education:Bachelor's degree in Civil Engineering,Public Administration or related field
from an accredited college or university.Masters degree is highly desirable.
Licenses,Certificates and Registrations:Possession of,or ability to obtain,a valid
California driver's license.Registered Civil Engineer State of California;or,Registered Civil
Engineer in another state and the ability to obtain registration in the State of California
within one (1)year from the date of employment.
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ASSISTANT ENGINEER
The City of Rancho Palos Verdes is now accepting applications for the position of
Assistant Engineer.The salary range is $68,049 --$88,372 000.PERS 2.5%at 55;
9/80 work schedule and excellent health insurance benefits.Employees have the
holiday period between Christmas and New Years off.
The position is located in the Public Works Department and will perform entry level
professional engineering tasks in the design and construction of public improvement
projects involving streets,sidewalks,traffic signals,storm drains,sewers and city
facilities including parks and buildings.
The position will be open until filled.The first review of applications will take place July
5,2011.THE CITY DOES NOT ACCEPT EMAIL OR FAX RESUMES.Please go to the
City of Rancho Palos Verdes website at www.palosverdes.com/rpv.Go to Forms and
click Application for Employment.Follow the instructions and complete the Application
Form fully.Incomplete application forms will not be considered.Download and complete
the Application Form.Mail it along with your resume to 30940 Hawthorne Blvd.,Rancho
Palos Verdes,CA 90275.
DEFINITION
The purpose of positions in this classification is to perform entry level professional
engineering tasks involving the design and construction of public improvement projects
involving streets,sidewalks,traffic signals,storm drains,sanitary sewers,street lights,and
City facilities including parks,buildings and parking lots.Assist in the review of engineering
plans and prepare technical written reports of average to high difficulty.
STATUS:Classified
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Director of Public Works,Deputy Director of Public
Works,Senior Engineers or other designated staff.The level of supervision received is
directly related to the complexity of the assignment.More complex assignments will be
reviewed periodically and less difficult assignments will be subject to administrative
direction.May provide functional or technical supervision to Engineer Techs or support
staff.
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EXAMPLES OF DUTIES
The following duties are normal for this classification.They are not to be construed as
exclusive of all inclusive.Other duties may be required and assigned.
•Assist in monitoring construction activities to ensure compliance with contract
documents.
•Assist in reviewing and preparing plans and specifications in connection with the
construction and maintenance of engineering projects including those for capital
improvement projects,grading,landscaping and irrigation.
•Make moderately complex professional level calculations and apply standard
engineering concepts to determine appropriate capacities,stresses and construction
materials.
•Assist in preparing quantity and cost estimates for construction projects;prepare
and check legal descriptions;and participate in the review of changes or
modifications to proposed public facilities within subdivision developments.
•Research and prepare reports of average to high difficulty and make
recommendations when appropriate on engineering related subjects;gather
information from various sources;apply standard engineering principles and
procedures to work assignments.
•Attend meetings;make field visits to verify conditions;exchange information with
other City personnel related to engineering projects and assist in studies with other
City departments or outside agencies.
•Collect data and provide information for reports associated with project status,cost
analysis and contract compliance.
•Provide support services related to the inspection of construction sites;discuss
problems and seek resolution of difficulties with contractors,inspectors,consultants
and representatives of other public agencies.
•Assist in investigating contractor claims for extra work;prepare contract change
orders as directed by senior management staff.Participate in the coordination of
the bidding process and preconstruction bid conferences.
•Review construction plans.Input database information.Assist in the preparation of
requests for proposals.
•Review quantities and costs for public facility projects;Investigate standard project
engineering problems and recommend solutions.
•Participate in department goal setting and performance evaluations.
•Perform such additional tasks and duties as assigned by the Director of Public
Works and Deputy Director of Public Works or designee.
EXPERIENCE AND EDUCATION
The experience and education described below are used by the City as general guidelines
to evaluate compliance with the qualifications described above.Comparable experience
and education is acceptable for meeting the position's minimum qualifications.Specified
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licenses,certificates and registrations must be held and maintained unless otherwise
specified.
Experience:One year of professional level civil engineering experience.
Education:Bachelor's degree in civil engineering,architecture,construction management
or a closely related field from an accredited college or university.
Licenses,Certificates and Registrations:Valid Class C California Drivers License is
required.Possession of a certificate of Engineer-In-Training is required.
PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS:
Language Ability and Interpersonal Communication
•Ability to evaluate data and information using established criteria,in order to
determine consequences and to identify and select alternatives.Ability to classify,
compute,tabulate and categorize data.
•Ability to understand and apply policies,procedures and standards to specific
situations.
•Ability to utilize a variety of advisory and design data and information such as
blueprints/building plans,technical studies,drafts of correspondence,change order
requests,invoices,billing statements,consulting studies,staff reports"City council
reports,budgets,construction codes,construction method books,computer
software operating manuals,policy manuals,license guidelines,computer
languages,and engineering manuals.
•Ability to communicate verbally and in writing with City staff,consultants,
contractors,building and construction inspectors,user groups and other public and
private organizations.
Mathematical Ability
•Ability to perform full range of engineering calculations.Ability to interpret inferential
statistical reports and/or formulation and equation data.Ability to calculate spatial
relationships.
Judgment and Situational Reasoning Ability
•Ability to use functional reasoning using professional engineering knowledge in
performing synthesis functions.
•Ability to exercise the judgment,decisiveness and creativity required in situations
involving the evaluation of information against sensory and/or judgmental criteria.
Physical Requirements
•Ability to operate equipment and machinery with some requiring complex and rapid
adjustments such as computer keyboard/terminal,photocopier,fax machine,
telephone,survey level,blueprint machine,drafting instruments,measuring tape,
lettering machine and lettering set.
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•Ability to coordinate eyes,hands,feet and limbs in performing semi-skilled
movements such as drawing and data entry.
•Ability to exert very moderate physical effort in sedentary to light work,typically
involving some combination of stooping,kneeling,crouching,lifting carrying,pushing
and pulling.
Environmental Adaptability
Ability to work under generally safe and comfortable conditions where exposure to
environmental factors poses some risk of injury.
The City of Rancho Palos Verdes is an Equal Opportunity Employer.In compliance with the
Americans with Disabilities Act,the City will provide reasonable accommodation to qualified
individuals with disabilities and encourages both prospective and current employees to
discuss potential accommodations with the employer.
Adopted:
Department Director
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SENIOR ADMINISTRATIVE ANALYST
Finance &Information Technology
The City of Rancho Palos Verdes is now accepting applications for the position of Senior
Administrative Analyst (Finance &Information Technology).The salary range is $70,238 --
$91,209 000.Benefits include CalPERS pension formula of 2.5%at 55;9/80 work
schedule and excellent health insurance.Employees have the holiday period between
Christmas and New Years off.
The position will work in the Finance &Information Technology Department.The City is
seeking an experienced professional with a solid municipal finance background.The ideal
candidate will have experience preparing multi-year financial models,capital improvement
programs,cost-based fee studies,financial analysis and grants administration.
The position will be opened until filled.The first review of applications will take place July
5,2011.THE CITY DOES NOT ACCEPT EMAIL OR FAX RESUMES.Please go to the
City of Rancho Palos Verdes website at www.palosverdes.com/rpv.Go to Forms and click
Application for Employment.Follow the instructions and complete the Application Form
fully.Incomplete application forms will not be considered.Download the completed
Application Form.Mail it along with your resume to 30940 Hawthorne Blvd.,Rancho Palos
Verdes,CA 90275.
DEFINITION
Positions in this class series provide professional level administrative staff work in a broad
range of functions or program areas.Incumbents are responsible for specific analyses or
implementation in an assigned program area and may also be responsible for
administering a new program or service.The main focus of these positions is on their
analytical role;any non-analytical duties performed are incidental.
Assignments require senior-level knowledge,expertise,experience and skills in a broad
range of professional administration areas,a high level of independence,decision-making
and initiative,and the ability to perform complex and difficult analytical tasks related to a
broad range of assignments.The work requires creativity and resourcefulness to
accomplish goals and objectives.Incumbents are required to exercise judgment in
interpreting established policies,goals and objectives and in applying concepts,plans and
strategies which may deviate from traditional methods and practices.
Incumbents work under minimal supervision with only occasional direction.
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STATUS Classified
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from a department director and deputy director.
EXAMPLES OF DUTIES
The following duties are normal for this position.These are not to be construed as
exclusive or all-inclusive.Other duties may be required and assigned.
•Collects and monitors data and information;analyzes and/or implements municipal
policies,procedures,organization, finance and/or services and provides input to
program and policy decisions;prepares and presents forecasts of effects of pending
legislation,policy and procedure changes.
•Interprets and applies data,policies and procedures,laws,regulations,and City
ordinances and explains them to the public;researches and responds to citizen
complaints.
•Prepares reports relating to various projects and programs for staff,City Council
and citizen committees;prepares complex reports,correspondence,memos and
contracts.
•Investigates,interprets,analyzes and prepares recommendations on new
programs,grants and services.
•May assist in budget preparation for the department or have responsibility for
preparing the budget for specific programs or projects.
•Analyzes and monitors expenditures and revenue.May approve accounts payable
and/or expense reports.
•Provides advice and consultation in area of assignment to City staff and others.
•May administer programs;may be responsible for implementing a service or
program within a department.
•May administer contracts and/or provide oversight for consultants;may develop
contract language.
•Gathers data and information form a variety of sources;prepares correspondence,
reports,charts and graphs,and PowerPoint presentations.
•May represent City at community,inter-departmental,inter-agency and professional
meetings.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS:
Bachelor degree in Public Administration,Finance or related field with three years
professional municipal experience at Analyst level,or any combination of education and
experience that provides equivalent knowledge,skills and abilities.
May require possession of or ability to obtain a valid California driver license.
Desirable Qualification:Master Degree in Public Administration or related field.
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MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
•Ability to evaluate data and information using established criteria in order to
determine consequences and to identify and select alternatives.Ability to compare,
count differentiate,measure and/or sort,as well as assemble,copy record and
transcribe data and information.Ability to classify,compute tabulate and categorize
data.
•Ability to utilize a variety of advisory and design data and information as budgets,
staff reports,various agreements,tax reports,database information,meeting
agendas and minutes,computer software operating manuals,ordinances,non-
routine correspondence,legal documents,professional journals and bulletins.
•Ability to persuade and/or train others,including the ability to act in a team leader
capacity.Ability to advise and interpret how to apply policies,procedures and
standards to specific situations.
•Ability to communicate effectively,orally and in writing,with City personnel,county,
state and federal agency personnel,consultants,attorney,engineers,independent
auditors,and the general public.
•Ability to accurately interpret data,policies and procedures,laws and regulations,
and to explain them to City staff and to the public.
•Ability to develop specialized knowledge,including knowledge of City ordinances
and regulations related to area of assignment.
•Knowledge of research techniques and information sources.
•Knowledge of public administration,organization and management principles and
practices,municipal fiscal policy,financing and procedures,applicable laws and
regulations;and the ability to expand knowledge in these areas.
•Knowledge of,and ability to apply,applicable software programs necessary for the
job such as Excel,PowerPoint,and other Microsoft Office programs.
•Specialized knowledge may be required for some assignments.
MATHEMATICAL ABILITIES
Ability to apply general mathematical principles,including decimals and percentages;
ability to interpret statistical reports and/or formulation and equation data.
PHYSICAL REQUIREMENTS
•Ability to operate,maneuver,and/or control the actions of office equipment and/or
materials used in performing essential functions such as computer keyboards,
calculators,copiers and other equipment.
•Ability to coordinate eyes,hands,feet and limbs in performing slightly-skilled
movements such as rapid keyboard use.
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•Ability to exert light physical effort in sedentary to light work,typically involving
lifting,carrying,pushing and pulling.
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SENIOR INFORMATION SYSTEMS COORDINATOR
DEFINITION
Under supervision,maintain personal computer,phone and voice messaging systems,
network and related equipment;perform technical and administrative tasks in
maintaining the City's network infrastructure and information systems,install and
maintain City software applications;perform related duties as required.
STATUS Classified
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Director and Deputy Director of Finance and Information
Technology.Provides guidance regarding the Information Technology function to all
staff,and to independent contractors providing Information Technology services to the
City.
EXAMPLES OF DUTIES
The Senior Information Systems Coordinator provides professional and technical support
to the Director and Deputy Director of Finance and Information Technology and assists in
coordinating computer services with all City departments.Participate in the management of
the City's information technology function,including:the City Hall local area network,
phone and voice messaging,as well as the support for the users thereof and the City's
website.Participate in the preparation and administration of the annual budget of the City's
information technology programs.Direct the preparation of,monitor,and review reports,
studies,and correspondence prepared by department or contracted-for-service personnel.
Prepare staff reports to City Council.Install,upgrade,troubleshoot and maintain City-wide
computer hardware,operating systems and application programs,trains staff in the use of
computers and software;assists users in solving problems with date on the computers;
suggests alternative methods of operation.
Participates in the operation of various computers,copiers,printers and related
equipment.Performs routine maintenance of computers and related equipment;backs
up servers,maintains off-site tape storage.Maintains and updates files and system
documentation,maintains inventory or related supplies.
Perform other related duties as required.
QUALIFICATIONS
Knowledge of:The operation of a municipal information technology system,including a
working knowledge of system design and operations.Principles and practices of
municipal budgeting and budget administration.Microsoft desktop operating system
and the Microsoft Office software suite.
Ability to:Formulate policies and policy alternatives independently or in cooperation
with others.Establish,articulate and achieve policies,goals,and objectives in a timely
manner.Prepare logical,objective,comprehensive and concise memoranda,staff
reports,studies,and correspondence on all matters within the scope of the knowledge
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required for the position.Establish and maintain effective,flexible,and professional
relationships with the public,elected officials,city staff,and other governmental
agencies and private organizations.Prepare and administers the budget of the
operations assigned to the department.Understand and follow equipment and program
instructions,format,and documentation.Read,understand and apply technical
manuals and documentation.Understand and apply Information Technology concepts.
Troubleshoot equipment and/or program problems/malfunctions.Respond to emergency
customer service calls regarding computer problems,as necessary.Schedule work and
complete work within time limits and deadlines.Communicate effectively both orally and in
writing.Keep accurate logs,records and reports.Independently analyze data and develop
logical solutions.
EXPERIENCE AND EDUCATION
The experience and education described below are used by the City as general
guidelines to evaluate compliance with qualifications described above.Comparable
experience and education is acceptable for meeting the position's minimum
qualifications.Specified licenses,certificates and registrations must be held and
maintained unless otherwise specified.
Experience:Considerable knowledge of industry standard computer systems and
applications;basic networking concepts;basic programming concepts;computer
documentation procedures;use,capability,characteristics and limitations of computers
and related equipment;general Information Technology concepts;ability to analyze
problems and offer recommendations;communicate effectively orally and in writing;
and work cooperatively with others.At least two years experience working within the
environment of an information technology system is preferred,but not required or one
year of experience may be substituted by a Bachelors degree.
Education:Equivalent to graduation from high school.College education and/or
degree in related field,is preferred,but not required.
Licenses,Certificates and Registration:Valid Class C California Driver's License
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