RPVCCA_SR_2011_07_05_05_FY11-12_Advisory_Board_Work_PlansMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND CITY COUNCIL
CAROLYNN PETRU,DEPUTY CITY MANAGE~
JULY 5,2011
FY11·12 ADVISORY BOARD WORK PLANS
CAROLYN LEHR,CITY MANAGER cfJ---
RECOMMENDATION
1)Provide direction regarding the emergency survival kit raffle program proposed as
part of the Emergency Preparedness Committee's FY11-12 Work Plan;and,2)
Approve the FY11-12 Work Plan~for the Traffic Safety Commission,Emergency
Preparedness Committee and Finance Advisory Committee.
BACKGROUND
On March 24,2008,the City Council directed staff to work with each advisory board to
revise their mission statements and prepare work plans.In July and August 2008,the
Council adopted revised establishing resolutions and approved work plans for the
Traffic Safety Commission (TSC),Emergency Preparedness Committee (EPC)and
Finance Advisory Committee (FAC).A copy of each advisory board's establishing
resolution is attached for reference.
DISCUSSION
As detailed in each advisory board's establishing resolution,annual work plans are to
be prepared and presented to the City Council for approval each fiscal year.Attached
for the Council's consideration are the FY11-12 Work Plans for the TSC,EPC and FAC.
There is one task included in the EPC work plan for which staff is requesting direction
from the City Council.
In FY10-11,the EPC and staff worked with an emergency supply company to develop a
portable emergency survival kit or "Go Bag."The dark blue backpacks,which have the
City's name and logo printed in white on the outside,contain a three-day supply of
emergency survival items (see attached flyer).The purpose the "Go Bags"is to
promote disaster awareness and emergency preparedness in the community.The
backpacks have been available for sale at the Point Vicente Interpretive Center,are
advertized on the City's website and have been raffled by the EPC at the City's Fourth
of July event.
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Topic:FY11·12 Advisory Board Work Plans
Date:JUly 5,2011
Page 2
In an effort to expand the public's awareness of the importance of emergency
preparedness and the need for personal survival kits,the EPC included the following
task in its proposed FY11-12 Work Plan:
Sponsor the EPC members holding 11 emergency preparedness
"Go Bag"raffles to residents at City Council Meetings and informing
public that the bags can be purchased at the Point Vicente
Interpretive Center (PVIC).
Staff strongly endorses the concept of using "Go Bag"raffles to promote emergency
preparedness within the community.However,staff has concerns that holding eleven
such raffles at City Council meetings (roughly once a month)may be challenging in
terms of scheduling EPC members to be present at the meetings and the time that
would be added to the Council's agenda.Moreover,holding the raffles with the
proposed frequency may dilute the effectiveness of the promotion over time.Instead,
staff would recommend conducting the raffles on a quarterly basis.
Attachments:
FY11-12 Work Plans
Exhibit A -FY11-12 Traffic Safety Commission Work Plan
Exhibit B -FY11-12 Emergency Preparedness Committee Work Plan
Exhibit C -FY11-12 Finance Advisory Committee Work Plan
Advisory Board Establishing Resolutions
Exhibit D -Traffic Safety Commission Resolution
Exhibit E -Emergency Preparedness Committee Resolution
Exhibit F -Finance Advisory Committee Resolution
Exhibit F-Emergency Survival Kit Flyer
V:\CAROLYNN\REPORTS\2011\20110705]Y11-12 Advisory Board Work Plans.doc
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EXHIBIT A
FY11·12 TRAFFIC SAFETY COMMISSION
WORK PLAN
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Fiscal Year 11-12
Traffic Safety Commission
Work Plan
A.By September 30,2011,award the contract for the construction of the Palos
Verdes Drive East early action plan safety improvement project,including the
guardrail upgrades.
B.Continue monitoring legislation pertaining to traffic technology and providing City
Council with updates as appropriate.
D.By September 30,2011,initiate the Palos Verdes Drive West and Palos Verdes
Drive South corridor traffic analysis,in which the impacts of the recent
developments in the vicinity of these roadways is evaluated.
E.Include the Palos Verdes Drive East improvements as part of the arterial
roadway improvement project on Palos Verdes Drive East.
F.Apply for the next Safe Route to School grant opportunity.
V:\CAROLYNN\REPORTS\2011\FY11-12 TSC Work Plan.doc
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EXHIBIT B
FY11·12 EMERGENCY PREPAREDNESS COMMITTEE
WORK PLAN
5-5
FY 2011·12
EMERGENCY PREPAREDNESS COMMITTEE
WORK PLAN
COMMUNITY OUTREACH
On July 15,2008,the City Council adopted Resolution No.2008-61 formalizing The
Emergency Preparedness Committee's (EPC)Mission Statement and Scope of
Responsibility,as detailed in City Council Resolution No.2008-61,the EPC's Scope of
Responsibility includes:
1.Communicating with and educating residents about the importance of
preparedness in case of disasters and emergencies.
2.Encouraging residents to participate in local volunteer disaster response
organizations.
3.Review and make recommendations to the City Council regarding the City's
Emergency Disaster Preparedness Plan to address existing,new and emerging
threats.
In order to fulfill these responsibilities,the EPC will implement the following activities
during FY 2011-12:
~Produce a maximum of two Public Service Announcements (PSA's).EPC
members will select subject topics and submit on screen talent
recommendations to staff.The completed PSA's will be televised on RPV
Channel 33 and Government Access Channel 35.
~Offer the Public Outreach Program to the City Homeowners Associations and
other community groups (using the Power Point presentation created and
completed during FY 2010-11).
~Participate in community outreach events (i.e.4th of July &LACOFD Expo.)and
expanding the event list to include Whale of a Day.
~Provide input to staff on creating an emergency preparedness webpage,similar
to San Francisco's 72Hours.org,to compliment the existing RPV EPC website
section.
~Sponsor the EPC members holding 11 emergency preparedness "Go Bag"raffles
to residents at City Council Meetings and informing public that the bags can be
purchased at the Palos Verdes Interpretive Center (PVIC).
~Develop a print ready emergency preparedness checklist to display on the RPV
website,in the Palos Verdes Peninsula Directory and to handout at community
presentations and events.
~Review the City's All Hazards Multi-Jurisdictional Mitigation Plan (existing 2004
Plan is scheduled for FY 2011-12 update).
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Committee Responsibilities
The EPC will assist staff by determining what emergency preparedness related topics
will be addressed in the two PSA's,submitting recommendations'to staff as to on
screen talent for the PSA's and providing staff support with overall coordination of the
project.The EPC will be responsible for coordinating and volunteering their time to
speak at homeowner association meetings and to work the emergency preparedness
booth at local community events.EPC members will also assist staff with coordinating
the proposed new emergency preparedness webpage,be available for the occasional
give away or raffle of emergency preparedness "Go Bags"at City Council meetings,
producing the print ready emergency preparedness checklist and reviewing the updated
All Hazards Multi-Jurisdictional Mitigation Plan.
Staff Responsibilities
Staff will assist EPC members with coordinating the PSA's,supplying each community
presentation and/or event with staff and equipment resources (i.e.scheduling:Channel
33 &35 staff and a technician to set up audiolvisual for presentations and a staff person
to break it down).Staff will work with the City's Information Technology (IT)Division to
develop the proposed emergency preparedness webpage and be responsible for
printing the emergency preparedness checklist,forwarding it to IT for display on the
RPV website and on to the Palos Verdes Peninsula Directory for inclusion in their
annual publication.Finally,staff will administer review of the updated All Hazards Multi-
Jurisdictional Mitigation Plan.
Budget
A budget appropriation of $6,500 (estimated staff and consultant time plus emergency
preparedness checklist printing cost based on 500 copies)will be required in FY 2011-
12 for the aforementioned community outreach programs/events.
Estimated Staff Resources
Public Service Announcements (2):
Staff Time
RPV TV Staff Time
Outreach Presentations to the City's Homeowner Associations (6):
Staff Time
IT Tech Time
Community Outreach Events (3):
Staff Time
IT Tech Time
All Hazards Multi-Jurisdictional Mitigation Plan (1)
Staff Time
6 hours
4 hours
6 hours
6 hours
9 hours
3 hours
3 hours
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Addition of Emergency Preparedness Webpage to RPV Website (1)
Staff Time
IT Consultant Time
Emergency Preparedness "Go Bag"Raffles at Council Meetings (11)
Staff Time
Emergency Preparedness Checklist (1)
Staff Time
It Staff Time
Total Estimated Staff and Consultant Time Required
5 hours
70 hours
6 hours
2 hours
1 hour
123 hours
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EXHIBIT C
FY11·12 FINANCE ADVISORY COMMITTEE
WORK PLAN
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
MISSION STATEMENT
The Finance Advisory Committee provides citizen ·input to the City Council and
Staff regarding financial matters of the City of Rancho Palos Verdes.The
Committee shall review short and long-term financial information of the City and
other financial issues as assigned by the City Council.The Committee shall
provide advice regarding economic development matters such as methods to
improve the business climate and how to better work with local businesses and
shall recommend specific areas for review to the City Council.The Committee
will serve to advise the City Council regarding the City's financial condition.
SUMMARY OF SPECIFIC 2011·12 TASKS
1.Review and provide comments and recommendations regarding the Five-
Year Financial Model (the "Model")to the City Council.Receive a
presentation of the City's Comprehensive Annual Financial Report (CAFR)
prepared annually,including the audit report;
2.If the City Council elects to direct the Committee to review a proposed
Citywide Sewer User Fee,review and provide comments and
recommendations regarding development and adoption of the proposed
Citywide Sewer User Fee;and
3.Review a cost-benefit analysis prepared by Staff and/or consultants that
compares refurbishment of existing City Hall buildings versus new
construction of a replacement building.
In addition to the above specific tasks,the FAC is prepared to meet on an ad hoc
basis to review any additional projects assigned to it by the City Council.
Page 1 of 10
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
REVIEW AND PROVIDE COMMENTS AND RECOMMENDATIONS
REGARDING THE FIVE-YEAR FINANCIAL MODEL TO THE CITY COUNCIL.
RECEIVE A PRESENTATION OF THE CITY'S COMPREHENSIVE ANNUAL
FINANCIAL REPORT (CAFR)PREPARED ANNUALLY,INCLUDING THE
AUDIT REPORT
The Five-Year Financial Model (the "Model")is a financial schedule which is
annually prepared by Staff,as required by City Council Policy No.18.The Model
includes the proposed budget for the coming fiscal year,as well as estimates of
revenues,expenditures,fund transfers and ending fund balance for all funds of
the City over a five-year time period.The Model is prepared as part of the
budget process for each fiscal year.
The Comprehensive Annual Financial Report (CAFR)is an annual report that
includes the City's audited financial statements,as well as other financial and
statistical information.
Committee Responsibilities
The Committee will annually review and comment on the Model.The Committee
will provide comments and recommendations focusing on noteworthy changes
and trends,as well as key assumptions.The Committee's comments and
recommendations will be integrated into the Staff report to City Council.This is
an annually recurring task.
The Committee will annually receive the CAFR which includes the City's audited
financial statements and City's independent auditors'opinion.This is an annually
recurring item intended to provide the Committee with relevant financial
information.
Staff Responsibilities
Staff will prepare the 2012 Model with accompanying staff reports explaining key
assumptions and noteworthy changes.Prior to the meetings,Staff will answer
questions forwarded by Committee Members and distribute the responses as late
correspondence at the meetings.
Staff will attend the meetings,present an oral overview of the 2012 Model,the
CAFR and accompanying staff reports to the Committee and answer Committee
Member questions.
Staff will forward the Committee's comments and recommendations regarding
the 2012 Model to the City Council for its consideration prior to adoption of the
FY12-13 City budget.
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
Timeline
Staff expects that review of the 2012 Model and FY10-11 CAFR will take place at
Committee meetings during April and/or May 2012.
Resources
Staff prepares the Model,CAFR presentation and accompanying staff reports for
the City Council.Therefore,staff time devoted to this task is directly related to
the two proposed Committee meetings.
Staff report preparation for the Committee
Agenda preparation with Chair &distribution
Committee Member Advance O&A
Staff preparation for presentation
Meeting attendance for 1 staff person
Minute preparation
Total Staff Time Required
20 hours
2 hours
2 hours
4 hours
6 hours
2 hours
36 hours
Portions of staff report preparation and staff preparation for presentation is
necessary for the Five-Year Model to be considered by the City Council,without
a review by the Finance Advisory Committee.
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
REVIEW AND PROVIDE COMMENTS AND RECOMMENDATIONS
REGARDING DEVELOPMENT AND ADOPTION OF A CITYWIDE SEWER
USER FEE.
In June 2009,the City completed its Sanitary Sewer Master Plan Update,which
identified needed improvements to the sanitary sewer system in the City.The
sewer fees levied and collected by the County of Los Angeles Sanitation District
only provide for maintenance and emergency repairs to the sewer system.The
burden of providing required upgrading and refurbishing of the sewer system is
on the City.The amount of money from ad valorem taxes available to the City is
inadequate to fund capital replacement costs.The service provided by the
County Sanitation Districts in the City is limited to routine maintenance and
emergency repairs.Accordingly,the purpose of the City-wide sewer fee is to
provide funds so the City can upgrade and refurbish the sewer system,which
includes the construction of capital improvement projects,so that the City's
sewer system will operate properly.
Committee Responsibilities
If the City Council elects to direct the Committee to review a proposed Citywide
Sewer User Fee,the Committee will review and comment on the proposed
Sewer User Fee.The Committee's comments and recommendations will be
integrated into the Staff report to the City Council.
Staff Responsibilities
Staff will provide an overview of the consultant engineer's report outlining the
proposed Sewer User Fee methodology,as well as a summary of information
contained in the 2009 Sewer Master Plan Update.Prior to the meetings,Staff
will answer questions forwarded by Committee Members and distribute the
responses as late correspondence at the meetings.
Staff will attend the meetings,present an oral overview of the proposed Sewer
User Fee and accompanying staff report to the Committee and answer
Committee Member questions.
Staff will forward the Committee's comments and recommendations regarding
the proposed Sewer User Fee to the City Council for its consideration.
Timeline
The timing of a review of the proposed Sewer User Fee is yet to be determined.
Page 4 of 10
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
Resources
Staff time devoted to this task includes a Staff Report for the Committee and the
two proposed Committee meetings.
Staff report preparation for the Committee
Agenda preparation with Chair &distribution
Committee Member Advance Q&A
Staff preparation for presentation
Meeting attendance for 2 staff persons
Minute preparation
Total Staff Time Required
Page 5 of 10
35 hours
2 hours
2 hours
4 hours
12 hours
2 hours
60 hours
5-14
FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
REVIEW A COST-BENEFIT ANALYSIS PREPARED BY STAFF AND/OR
CONSULTANTS THAT COMPARES REFURBISHMENT OF EXISTING CITY
HALL BUILDINGS VERSUS NEW CONSTRUCTION OF A REPLACEMENT
BUILDING
The City Council's 2010 Tactical Goal for a new Civic Center includes milestone
#7:"By March 31,2011,provide a report to the City Council regarding the most
likely plans and estimated cost ranges for each major element of a new Civic
Center".One of the tasks associated with this milestone is to prepare a cost-
benefit analysis for the replacement of a City Hall building.
Committee Responsibilities
The Committee will review and comment on the cost-benefit analysis.The
Committee's comments and recommendations will be integrated into the Staff
report to the City Council.
Staff Responsibilities
Staff,working with City consultants,will prepare a cost-benefit analysis that
compares refurbishment of existing City Hall buildings with new construction of a
City Hall building.
Staff will attend the meetings,present the analysis and accompanying staff report
to the Committee and answer Committee Member questions.Staff will forward
the Committee's comments and recommendations regarding the analysis to the
City Council for its consideration.
Timeline
Staff expects the Committee will review the analysis in August or September
2011.
Resources
Staff time devoted to this task includes a Staff Report for the Committee and the
proposed Committee meeting.
Staff report preparation for the Committee
Agenda preparation with Chair &distribution
Committee Member Advance Q&A
Staff preparation for presentation
Meeting attendance for 2 staff persons
Minute preparation
Total Staff Time Required
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15 hours
1 hour
2 hours
2 hours
6 hours
1 hour
27 hours
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
DRAFT 2011·12 MEETING SCHEDULE
August/September 2011
•City Hall Cost-Benefit Analysis
To be determined
•Citywide Sewer User Fee
April/May 2012
•FY1 0-11 Comprehensive Annual Financial Report
•Review of Draft 2012 Five-Year Financial Model
Page 7 of 10
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
COMMITTEE RESOURCES
Budget
Historically,the City's budget has included an allocation for hiring outside
consultants to assist in researching particular issues.Although this draft work
plan does not include assignments with an apparent need for consulting help,
additional assignments may come from the City Council in the future.Staff
believes the City's budget is adequate to meet the needs of the committee.
Summary of Staff Time
A summary of the total Staff time estimated for the tasks outlined in this 2011-12
work plan follows:
Staff report preparation for the Committee
Agenda preparation with Chair &distribution
Committee Member Advance Q&A
Staff preparation for presentation
Meeting attendance for staff persons
Minute preparation
Total Staff Time Required
Page 8 of 10
70 hours
5 hours
6 hours
10 hours
24 hours
5 hours
120 hours
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
ROLES
City Council
The five-member City Council is the legislative and policy body for the City,
charged with providing overall leadership by enacting laws and allocating City
resources for programs,services and activities.The City Council appoints
members to serve on this committee and assigns the committee special
assignments to research,discuss,and provide comments and recommendations
to the Council.
Finance Advisory Committee
Advisory committees are a structured way for individual citizens to share their
opinions and perspectives,and to formulate comments and recommendations in
a focused,small group structure.The primary purpose of advisory committees is
to provide judicious advice,from a citizen perspective,to the City Council.
Committee activities may include the study of critical issues,hearing public
testimony,and reviewing staff reports and recommendations -all of which is
intended so that the committee is prepared to discuss,formulate,and forward
well-developed,thoughtful comments and recommendations to the City Council
in a timely manner.All appointees to the Committee should act at the direction of
the whole or the majority of the City Council and not upon the request or direction
of an individual member of the Council.
The City Manager has assigned staff liaisons to each Committee to maintain
communication between the Committee,City Council and City Manager.Staff
works under the direction of the City Manager.Reports prepared by Staff are
generally for the ultimate review and action of the City Council subsequent to the
Committee's review and comment.Staff is responsible for the work product that
the Committee reviews and administration of the Committee's activities including,
but not limited to the following:
•Ensuring that meeting notifications and consistent record keeping occurs.
•Serving as a communication link between the Committee,City
administration,departments,and the City Council,as appropriate.
•Providing professional guidance,issue analysis and recommendations.
•Assisting the committee with report preparation,and correspondence in
keeping with the committee's Council-approved work plan.
•Making sure the intent of the advisory committee is not lost after the
Committee acts to make a comment or recommendation,and that it is
conveyed accurately to the City Council in a timely manner.
• Assisting the advisory committee in staying focused on the task and
agenda.
Page 9 of 10
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FINANCE ADVISORY COMMITTEE MISSION STATEMENT AND WORK PLAN
•Ensuring compliance of the Committee's actions with the Brown Act.
•Presenting advisory committee comments and recommendations to the
City Council,if requested to do so by either the committee or the City
Council.
•Maintaining a positive working relationship with the Chair and committee
members.
Page 10 of 10
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EXHIBIT 0
TRAFFIC SAFETY COMMISSION
RESOLUTION
5-20
RESOLUTION NO.2008-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF RANCHO PALOS VERDES ESTABLISHING THE
TRAFFIC SAFETY COMMISSION'S MISSION
STATEMENT,SIZE OF MEMBERSHIP AND FREQUENCY
OF MEETINGS.
WHEREAS,on February 19,2008,the City Council received the 2008
Organization-Wide Assessment Report from Management Partners,which
prompted the City Council to request Staff and the Traffic Safety Commission
review the Commission's Mission Statement,work plan,size of membership and
frequency of meetings for possible adjustments to achieve a more focused
purpose and efficient structure;and,
WHEREAS,on June 16,2008,the Traffic Safety Commission held a
meeting and discussed the above mentioned items;and,
WHEREAS,on July 28,2008,the Traffic Safety Commission held a
meeting and took action to forward its recommendations to the City Council;and,
WHEREAS,on August 5,2008,the City Council received a presentation
from Staff regarding the Commission's Mission Statement,work plan,size of
membership and frequency of meetings.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES DOES HEREBY FIND,DETERMINE AND RESOLVE AS
FOLLOWS:
Section 1.Mission Statement:The mission of the Traffic Safety Commission
shall be to provide community input by advising the City Council on traffic
issues,development proposals and special projects as assigned by the City
Council.Review and advise on neighborhood traffic calming guidelines and
proposed projects,and collaboratively work with staff to address residents'
requests for improving livability and drivability of neighborhood streets in Rancho
Palos Verdes
Section 2.Membership:The Traffic Safety Commission shall consist of five
(5)members for an initial one (1)year period.Council may reconsider the size of
the Commission's membership at the end of the first year.
Section 3.Frequency of Meetings:The Traffic Safety Commission meetings
shall be held based on a bi-monthly schedule (meetings every other month)
with special meetings as needed being held as scheduled by Staff in
conformity to the Brown Act.
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Section 5.Annual Work Plan:The Traffic Safety Commission and Staff
liaison shall prepare an annual work plan to be presented to the City Council for
approval.
Section 6:Resolution No.2004-101 is hereby rescinded and replaced by this
Resolution.
PASSED,ADOPTED and APPROVED this 19th day of August 2008.
/s/Douglas W.Stern
Mayor
Attest:
/s/Carla Morreale
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )55
CITY OF RANCHO PALOS VERDES )
I,Carla Morreale,City Clerk of The City of Rancho Palos Verdes,hereby
certify that the above Resolution No.2008-77;was duly and regularly passed
and adopted by the said City Council at regular meeting thereof held on August
19,2008.
City Clerk
Resolution No.2008-77
Page 2 of2
5-22
EXHIBIT E
EMERGENCY PREPAREDNESS COMMITTEE
RESOLUTION
5-23
RESOLUTION NO.2008-61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES ESTABLISHING THE EMERGENCY
PREPAREDNESS COMMITTEE'S MISSION STATEMENT AND
SCOPE OF RESPONSIBILITY,SIZE OF MEMBERSHIP AND
FREQUENCY OF MEETINGS.
WHEREAS,on February 19,2008,the City Council received the 2008
Organization-Wide Assessment Report from Management Partners,which prompted
the City Council to request Staff and the Emergency Preparedness Committee review
the Committee's Mission Statement,work plan,size of membership and frequency of
meetings for possible adjustments to achieve a more focused purpose and efficient
structure;and,
WHEREAS,on June 30,2008,the Emergency Preparedness Committee held a
meeting and took action to forward its recommendations to the City Council;and,
WHEREAS,on July 1,2008,the City Council received a presentation from Staff
regarding the Committee's Mission Statement and Scope of Responsibility,work plan,
size of membership and frequency of meetings.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND,DETERMINE AND RESOLVE AS FOLLOWS:
Section 1.Mission Statement:The mission of the Emergency Preparedness
Committee shall be to advise and make recommendations to the City Council on
matters pertaining to emergency preparedness to help ensure that the City of Rancho
Palos Verdes develops and maintains a high state of readiness to respond to a wide
variety of emergencies and disasters.
Section 2.Scope of Responsibility:The Scope of Responsibility of the Emergency
Preparedness Committee shall be to:
a)Advise the City Council on ways to improve communication,the coordination of
resources,and the participation in mutual training exercises with other agencies and
organizations involved with emergency preparedness and response.Examples of such
entities include but are not limited to the cities of Rolling Hills,Rolling Hills Estates,and
Palos Verdes Estates,the Los Angeles County Sheriff's Department,the Los Angeles
County Fire Department,the Palos Verdes Peninsula Unified School District,the
American Red Cross,the Salvation Army,the Community Emergency Response Team
(CERT),the Disaster Communication Service (DCS),the Peninsula Volunteer Alert
Network (PVAN),Neighborhood Watch and the RPV Council of Homeowner
Associations.
b)Review and make recommendations to the City Council regarding the City's
Emergency Disaster Preparedness Plan to address existing,new and emerging threats.
c)Advise the City Council on ways to develop and improve programs to
communicate with and educate residents about the importance of preparedness in case
of disasters and emergencies.
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d)Advise the City Council regarding the City's emergency support supplies,
facilities,technology and utility companies (e.g.water,electric,etc.).
e)Encourage Committee members,who have not already done so,to become
trained and registered as Disaster Service Workers,and/or receive other disaster-
related training and certifications.
f)Encourage residents to participate in CERT,DCS,PVAN,Neighborhood Watch,
or other local volunteer disaster response organizations,regardless of age or physical
condition.
Section 3.Membership:The Emergency Preparedness Committee shall consist of
five (5)members.
Section 4.Frequency of Meetings:The Emergency Preparedness Committee shall
meet on a monthly basis with authorization to Staff to cancel unnecessary monthly
meetings after conferring with the Chair:
Section 5.Annual Work Plan:The Emergency Preparedness Committee and Staff
liaison shall prepare an annual work plan to be presented to the City Council for
approval.
Section 6:Resolution No.2003-48 is hereby rescinded and replaced by this
Resolution.
PASSED,ADOPTED and APPROVED this 15th day of July 2008.
/s/Douglas W.Stern
Mayor
Attest:
/s/Carla Morreale
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )55
CITY OF RANCHO PALOS VERDES )
I,Carla Morreale,City Clerk of The City of Rancho Palos Verdes,hereby certify
that the above Resolution No.2008-61 was duly and regularly passed and adopted by
the said City Council at regular meeting thereof held on July 15,2008.
City Clerk
Resolution No.2008-61
Page 2 of 25-25
EXHIBIT E
FINANCE ADVISORY COMMITTEE
RESOLUTION
5-26
RESOLUTION NO.2008-64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF RANCHO PALOS VERDES ESTABLISHING THE
FINANCE ADVISORY COMMITTEE'S MISSION
STATEMENT,SIZE OF MEMBERSHIP AND FREQUENCY
OF MEETINGS.
WHEREAS,on February 19,2008,the City Council received the 2008
Organization-Wide Assessment Report from Management Partners,which
prompted the City Council to request Staff and the Finance Advisory Committee
to review the Committee's Mission Statement and Work Plan,size of
membership and frequency of meetings for possible adjustments to achieve a
more focused purpose and efficient structure;and,
WHEREAS,on June 12,2008,the Finance Advisory Committee held a
meeting and took action to forward its recommendations to the City Council;and,
WHEREAS,on July 1,2008,the City Council received a presentation from
Staff regarding the Committee's Mission Statement and Work Plan,size of
membership and frequency of meetings.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES DOES HEREBY FIND,DETERMINE AND RESOLVE AS
FOLLOWS:
Section 1.Mission Statement:The mission of the Finance Advisory
Committee shall be to provide citizen input to the City Council regarding financial
matters of the City of Rancho Palos Verdes.The Committee shall review short
and long-term financial information of the City and other financial issues as
assigned by the City Council.The Committee shall advise on economic
development matters such as methods to improve the business climate and how
to better work with local businesses and shall recommend specific areas for
review to the City Council.The Committee will serve to advise the City Council
regarding the City's financial condition.
Section 2.Membership:The Finance Advisory Committee shall consist of
five (5)members.
Section 3.Frequency of Meetings:The Finance Advisory Committee shall
meet on an as needed basis as determined by their annual work plan.They shall
have the ability to cancel any meeting with the consent of the Chair and Staff
liaison.
Section 4.Annual Work Plan:The Finance Advisory Committee and Staff
liaison shall prepare an annual work plan to be presented to the City Council for
approval.
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Section 5:Resolution No.93-113 is hereby rescinded and replaced by this
Resolution.
PASSED,ADOPTED and APPROVED this 15th day of July 2008.
/s/Douglas W.Stern
Mayor
Attest:
/s/Carla Morreale
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )ss
CITY OF RANCHO PALOS VE~DES )
I,Carla Morreale,City Clerk of The City of Rancho Palos Verdes,hereby
certify that the above Resolution No.2008-64,was duly and regularly passed
and adopted by the said City Council at regular meeting thereof held on July 15,
2008.
City Clerk
Resolution No.2008-64
Page 2 of 2
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EXHIBIT F
EMERGENCY SURVIVAL KIT FLYER
5-29
RDES
ent
Blanket
1 50 HourCandle
1 First Aid Kit
3 Heat Packs
1 Canteen
1 Sierra Cup
12 Retort Water (4.2270z.each)
1 3600 Calorie 3·day Food Bar
1 Box Waterproof Matches
1 12·Hour .
1 13·Functi
1 gada
(anc los Verdes logo)
·1 I atiohSheet
The Point Vicente
Interpretive Center Gift Shop
31501 Palos Verdes Dr st
Rancho Palos Verdes CA 90275
310·377·5370
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