RPVCCA_SR_2011_06_21_J_PCR Contract AmendmentCITY OF RANCHO PALOS VERDES
MEMORANDUM
UNCIL MEMBERS
EVELOPMENT DIRECTOR
Eduardo Schonborn,AICP,Senior Planneli
HONORABLE MAYO &CITY
JOEL ROJAS,COMMU
JUNE 21,2011
CONTRACT AMENDMENT NO.2 FOR THE
ENVIRONMENTAL REVIEW OF THE PROPOSED POINT
VIEW AGRICULTURE,GOLF COURSE AND EVENT
GARDEN MASTER PLAN PROJECT
CAROLYN LEHR,CITY MANAGER
Project Manager:
REVIEWED:
TO:
FROM:
DATE:
SUBJECT:
RECOMMENDATION
Authorize the Mayor and the City Clerk to sign Amendment No.2 to the professional
services agreement with PCR Services Corporation for an additional amount not to exceed
$14,812.00 to complete a new noise study as part ofthe environmental review of the Point
View Agriculture and Golf Course Master Plan Project on property located at 6001 Palos
Verdes Drive South (known commonly as the Point View property),which will be paid for by
the applicant (York Point View Properties,LLC).
BACKGROUND
On January 18,2011 ,the City Council approved a contract with PCR Services Corporation
in the amount of $64,707.00 to prepare an environmental analysis of the Point View
Agriculture and Golf Course Master Plan project.Subsequently,on May 3,2011,the City
Council approved an amendment to the PCR contract to conduct additional traffic impact
analysis based on feedback from the City's Public Works Staff.
While preparing the environmental analysis ofthe proposed project, PCR conducted a peer
review of a previous noise study conducted by the applicant for possible use in their
assessment of noise impacts from the proposed project.As a result of the peer review,
PCR found the applicant-produced noise study to be deficient and lacking information that is
critical for CEQA analysis.Thus,PCR recommended that a new noise study be prepared
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Case No.ZON201 0-00087
Amendment No.2,to Contract for Services -PCR
June 21,2011
that is more in line with CEQA compliance.As such,a contract amendment for additional
services in the amount of $14,812 has been prepared for the City Council's approval.
DISCUSSION
The attached proposal (dated June 7,2011)prepared by PCR requests $14,812 to
conduct and prepare a noise study for the proposed Point View master plan project.As
indicated in the attachment,the following additional services are warranted and proposed:
•Long-term ambient noise measurements from different locations on the subject
property
•Simulation of an event on the subject property,including a disc jockey (OJ)with
audio equipment
•Noise measurements during the simulated event from the locations where ambient
noise was measured
• A noise study that summarizes all the findings based upon all the measurements
taken on the subject property for inclusion in the environmental documents
It is important to note that PCR will take all the noise measurements and will be on-site to
control all the variables to produce an adequate and unbiased noise analysis and study.
As such,this additional work will result in a $14,812 increase in contract cost,which will
bring the total cost of the environmental analysis for the Point View master plan project to
$90,449.As stated previously,the project applicant will continue to incur all costs
associated with the preparation of the environmental documents,including this additional
cost.
ADDITIONAL INFORMATION
The applicant has been informed of the additional tasks and costs associated with the
noise study that will be prepared by PCR.The applicant has agreed to the work and will be
depositing additional funds to cover the additional costs.As a result of the applicant's
agreement and with the concurrence by City Staff,PCR has moved forward with the
ambient noise measurements,and a noise test event will take place on Friday June 17 th
between the hours of 4:00pm and 8:30pm.
CONCLUSION
Staff recommends that the City Council authorize the Mayor and the City Clerk to sign a
second amendment to the professional services agreement with PCR Services Corporation
for an additional amount not to exceed $14,812.00 to complete a noise study as part of the
environmental analysis for the Point View Agriculture and Golf Course Master Plan Project.
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Case No.ZON2010·00087
Amendment No.2,to Contract for Services -PCR
June 21,2011
Attachments:
•Amended Agreement for Environmental Consulting Services
•Proposal to conduct a Noise Study,from PCR Services,dated June 7,2011
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233 Wilshire Boulevard, Suite 130, Santa Monica, California 90401 INTERNET www.pcrnet.com TEL 310.450.4848 FAX 310.451.5279
June 7, 2011
Eduardo Schonborn
CITY OF RANCHO PALOS VERDES
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Re: PROPOSAL TO CONDUCT A NOISE STUDY FOR THE PROPOSED POINT VIEW
MASTER USE PLAN PROJECT, RANCHO PALOS VERDES, CALIFORNIA
Dear Mr. Martin:
PCR Services Corporation (PCR) appreciates the opportunity to submit this scope and fee
proposal for a noise impact study of proposed special events at the Point View Event Garden in the
City of Rancho Palos Verdes. The work would be carried out through an amendment to PCR’s
Agreement for Environmental Consulting Services with the City dated January 18, 2011. As
described below, this scope of work for a Noise Study is to support documentation being prepared
pursuant to the California Environmental Quality Act (CEQA) to evaluate environmental effects
associated with the proposed Point View Master Use Plan Project.
PROJECT UNDERSTANDING
As part of the approvals being sought for the Point View Master Use Plan, York Point View
Properties (YPVP) is proposing certain improvements and activities centered around the existing
landscaped patio/garden area in the central portion of the site to complement a proposed golf course.
This area, referred to as the “Event Garden,” has been used periodically over recent years for several
purposes, including the Las Candalistas (Walk On The Wildside) charity event, the U.S. Pony Club,
the filming of movies, television shows, and commercials, and for private parties hosted by the
owner. Historically, there have been about 10–20 events held on the site per year. Under the
proposed project, these uses would likely continue, however, the Master Use Plan would allow up to
30 events per year on the property. Events will include fund raising and charity events, private
parties, public and community events, weddings and receptions, corporate parties, outdoor
conferences, educational events.
The City is seeking services to conduct a noise study to assess potential noise impacts
associated with outdoor events at the site on residential land uses in the area.
0BSCOPE OF WORK
The scope of services for the noise study will include the following:
• PCR will define noise criteria based on applicable noise regulations and guidelines and
prepare a brief protocol for City review.
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Eduardo Schonborn
CITY OF RANCHO PALOS VERDES
June 7, 2011 - Page 2
• PCR will conduct long-term ambient noise measurements at up to four locations over
72-hours (starting Thursday June 9th through Tuesday June 14th) and short-term (15-
minute) monitoring sessions at up to two locations to establish ambient noise levels in
proximity to potentially affected residential uses. Locations for measurements will
include the project site, including areas of the site proximate or adjacent to
neighboring residential properties. These noise measurements will be performed
when no outdoor events are scheduled at the project site. This noise survey will
provide the basis for assessing noise impacts associated with special events
anticipated under the proposed project using the City’s noise standard and/or the
current ambient sound environment as a threshold.
• To evaluate outdoor event noise effects on nearby residential uses a simulated event will
be staged at the project site, tentatively scheduled for Friday June 17th. To simulate a
worst case event, a disk jockey (DJ) will need to be present with audio equipment to play
various kinds of music at PCR’s direction. PCR can assist in procuring the services of a
DJ if needed and will provide guidance regarding equipment and how it should be
located and used. It is recommended that a number of guests be invited for the test event
to simulate other potential noise sources (e.g., clinking of glasses and plates, clapping,
cheering, attempts to talk over the music, etc.). Noise measurements will be conducted at
the stage area of the Event Garden and at property boundary areas near residential uses
during the mock event.
• PCR will prepare and submit a draft Noise Study that summarizes the results of the
tasks above. The results of the test event noise measurements will be used to develop
event operational guidelines including allowable noise level limits at the stage area to
reduce noise impacts at nearby residential uses. PCR will request City comments and
finalize the noise study report.
1BSCHEDULE & DELIVERABLES
We propose to issue a 1st draft Noise Study within twelve (12) working days after completion
of site noise measurements and concurrence with the City regarding the appropriate thresholds of
significance to be used for assessing outdoor noise. A final Noise Study will be completed within
seven (7) working days following receipt of a consolidated set of City comments.
2BFEE
The scope of services outlined above totals $12,812, including PCR labor, equipment rental,
and reimbursable expenses. Reimbursable expenses shall include instrumentation usage fee and
traveled mileage. In the event PCR contracts with a DJ, an estimated allowance of $2,000 is
provided which assumes an approximately 6 hour event as well as set-up and break-down time. The
amount ultimately invoiced will based on an approved estimate reflecting the contracted DJ’s actual
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Eduardo Schonborn
CITY OF RANCHO PALOS VERDES
June 7, 2011 - Page 3
cost. The combined cost with DJ is $14,812. This fee will be billed in accordance with PCR’s
current Billing Rates and Expense Charges and is based on the following assumptions:
Two site visits will be required to set and retrieve ambient monitoring equipment, with
access to the project site provided by the client.
Issuing one draft and final Noise Study.
Any additional meetings or visits required during the work would be billed as an extra
service at the hourly rate.
3BKEY PERSONNEL
Kyle Kim, Ph.D. is a Senior Engineer with notable professional and academic experience in
environmental acoustical consulting. During his career, Dr. Kim has conducted environmental
acoustics analyses for numerous projects in southern California and throughout the United States. A
resume for Dr. Kim is presented as an attachment. Dr. Kim will be supported by Vivian Liao and
other PCR staff as needed to perform the required analyses. Ms. Heidi Rous, PCR Principal and
Director, will direct the acoustical work, including quality assurance and participation in the
simulated event.
Should you have any questions or require additional information please feel free to contact us
at (310) 451-4488. Thank you for considering PCR.
Sincerely,
PCR SERVICES CORPORATION
Heidi Rous, CPP Kyle Kim, Ph.D.
Principal Senior Scientist
Attachments
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