RPVCCA_SR_2011_06_21_01_Budget_&_Salary_Ranges_FY11-12PUBLIC HEARING
Date:June 21,2011
Subject:Adoption of the City Budget and Employee Salary Ranges for
Fiscal Year 2011-2012
Location:N/A
1.Declare the Hearing Open:Mayor Long
2.Report of Notice Given:City Clerk Morreale
3.Staff Report &Recommendation:Deputy Director of Finance &Information
Technology Downs
4.Public Testimony:
Appellant:N/A
Applicant:N/A
5.Council Questions:
6.Rebuttal:N/A
7.Declare Hearing Closed:Mayor Long
8.Council Deliberation:
9.Council Action:
1-1
CrrvOF
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Staff Coordinator:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCI~
DENNIS McLEAN,DIRECTOR OF FINANCE &INFORMATION~
TECHNOLOGY ·
JUNE 21,2011
ADOPTION OF CITY BUDGET AND EMPLOYEE SALARY RANGES
FOR FISCAL YEAR 2011·2012
CAROLYN LEHR,CITY MANAGER c5L-
Kathryn Downs,Deputy Director of Finance &Information
Technology
RECOMMENDATION
1.Adopt Resolution No.2011-,approving a budget appropriation and adopting the
operating and capital improvement budget for FY11-12;and
2.Adopt Resolution No.2011-,establishing salary and hourly ranges for all
competitive,management and part-time employee job classifications.
DISCUSSION
Budget Summary
The draft FY11-12 General Fund budget is balanced,as follows:
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Revenues 23,198,200
Transfers In 452,000
l_ll@1i11il"miiill[;:l:Ilim:~ilii1~lII~i::l::1i:i::lll~iI::~~i1I::t:1ili1:i::i11i:i:~I:[illfj.jq'1:i
Expenditures 18,810,065
Transfers Gut 4,839,253
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Recent information from the State Controller's office indicates that the City has general
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ADOPTION OF CITY BUDGET AND EMPLOYEE SALARY RANGES FOR FISCAL
YEAR 2011·2012
June 21,2011
Page 2 of 5
revenue per capita of $408,which can be compared to the South Bay average of $794 and
statewide average of $663.Even with limited resources,the City is able to provide a high
level of service to its residents and maintain a balanced operating budget.
The draft FY11-12 citywide budget of $35.2 million maintains core service levels and
includes a total Capital Improvement Projects (CIP)and Water Quality Flood Protection
(WQFP)budget of $7.8 million to maintain and improve the City's infrastructure.The City's
2011 Five-Year Capital Improvement Plan has been integrated into the proposed FY11-12
budget.
The attached resolution memorializes the draft budget presented on June i h ,as modified
by the City Council during its budget workshop.If the City Council adopts the resolution at
this public hearing,the City's balanced budget will be effective July 1,2011.Staff expects
to present Redevelopment Agency and Improvement Authority budgets for adoption on
July 5,2011.
General Fund Reserve
On June i h ,the City Council approved a General Fund transfer of $211,000 to the CIP
Fund for a sewer relocation project associated with the larger San Ramon Canyon project.
This FY1 0-11 General Fund transfer impacts the estimated June 30,2012 General Fund
Reserve level,which is now expected to be about $253,000 below policy threshold,as
illustrated below.
Revised Estimate at June 30,2011 9,150,835
Proposed FY11-12 Net Activity 882
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Proposed FY11-12 Expenditures 18,810,065
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ii~~"~;I.9i!~lj,.:;gf:!!ii:J1IM§lI:i!'~Rlj:~~,~I~I~:~:~@::ltI·~,'JI!~~~!~
However,consistent with prior years,Staff expects that FY1 0-11 favorable variances will
restore the General Fund Reserve to the policy threshold.The FY10-11 results are
expected to be available prior to the end of the 2011 calendar year.
Changes After June i h Budget Workshop
The City Council's direction for the General Fund on June i h included a net surplus of
$3.6,782 for FY11-12.City Council also directed Staff to return with more information
regarding the proposed Hesse Park kitchen improvement project.Staff recommends
including an appropriation of $35,000 in the FY11-12 budget,as the justification for the
project is compelling.
The condition of the Hesse Park kitchen is an important variable that impacts rental
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ADOPTION OF CITY BUDGET AND EMPLOYEE SALARY RANGES FOR FISCAL
YEAR 2011-2012
June 21,2011
Page 3 of 5
revenue at the park site.The kitchen is frequently used by caterers and hosts for various
private party events,as well as both privately managed and City managed recreation
programs.Even though numerous repairs have been made,the appliances are aging and
are not completely reliable to function during events;which lead to complaints and a
decline in rental events.The project would also include replacement of the aged cabinets
to increase the appeal to prospective renters,and installation of a code-compliant venting
hood.
Staff is currently proposing one other significant chan~e to the FY11-12 budget,which
does not affect the General Fund.Prior to the June 7 budget workshop,the City was
informed that County Supervisor Knabe intended to grant the City an additional $150,000
of Measure A money during FY11-12.While preparing for the June t h workshop,Staff
planned to use the Measure A grant to fund two small park and trail projects:
~Eastview Park playground equipment replacement to address issues raised by a
playground safety audit ($89,000);and
~The City's matching contribution to the California Coastal Trail project primarily
funded with a $500,000 grant from the California Coastal Conservancy ($60,000
match).
After further discussion with Supervisor Knabe's office,it was determined that the Measure
A grant is best used for one single project that can be completed within the next 12
months.To achieve Supervisor's Knabe's goals,Staff recommends a larger project at
Eastview Park to replace the playground equipment,and improve access to a restroom
complaint with the Americans with Disabilities Act.The larger project estimate is $240,000,
and would be partially funded with the $150,000 Measure A grant.To maintain a balanced
budget,Staff recommends funding both the remaining $90,000 of the Eastview project and
the $60,000 California Coastal Trail match from the CIP Reserve.
Finally,per City Council's direction,Staff has included a $6,000 allocation in the Building
Maintenance program of the General Fund to explore cooling options at City Hall.Staff
expects to return to City Council at a later date outlining the City's options.
Employee Compensation
The proposed employee compensation budget includes a 3.0%cost of living increase
based on the change in the Los Angeles Consumer Price Index for the 12 months ended
March 2011,which is consistent with prior practice;a 1.6%merit increase,which is
consistent with FY1 0-11;and a Performance Incentive Program (PIP)with a maximum
payout of $114,300.The proposed PIP is based on a 3:1 ratio.For every $3 dollars of
cost savings/new revenue,$1 of incentive pay may be disbursed after City Council review
and approval.
Staff has updated the FY11-12 Salary Ranges (exhibit A of the salary range resolution)by
3.0%for the cost of living increase.As a housekeeping item,3 classifications have been
added to the salary schedule to give management greater flexibility when filling the
employee positions authorized by City Council.The 3 classifications are:Assistant to the
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ADOPTION OF CITY BUDGET AND EMPLOYEE SALARY RANGES FOR FISCAL
YEAR 2011-2012
June 21,2011
Page 4 of 5
City Manager,Senior Accounting Technician,and Television Producer (a part-time
position).As recent as FY09-1 0,the salary schedule included a classification for Assistant
to the City Manager,which was inadvertently deleted from the FY10-11 salary schedule.
Job descriptions for the other 2 classifications have been attached to this staff report.
Adding the classifications to the salary schedule does not increase the City's employee
headcount or budgeted payroll.
Potential Future Impacts to FY11-12 Budget
The City has applied for a federal grant to subsidize the Community Resource (CORE)
Sheriff program,and expects notification after July 1st .If the grant is not awarded,the
Sheriff may not continue to provide the CORE deputy services at the discounted "grant"
rate.Staff will keep the City Council informed as more information becomes available.
The Pension Subcommittee of the City Council is expected to complete its work within the
next several months.Any decisions made by the City Council to alter the City's pension
benefit are expected to impact the FY11-12 budget.
Reserve Policies -Status Report
In accordance with City Council policy No.41:Reserve Policies,the chart below
summarizes each fund's reserve level,the estimated reserve at June 30,2012 and
identifies any expected excess or shortage.The estimates are based on the proposed
FY11-12 budget.
965517,365516,400StreetMaintenance
General Fund 50%of budgeted expenditures 9,405,033 9,151,717 (253,316\
One year of Portuguese Bend
road maintenance
Habitat Restoration
Habitat Restoration
S ubreg ion One
Emergency projects
Future maintenance
Developer endowment
50,000
74,786
750,000
50,000
171,992
752,520
97,206
2,520
Capital Improvement
Projects
Capital Improvement
Projects
Equipment
Replacement
Emergency or Future Projects 3,000,000 7,483,111
FE MA reserve for FY04-05
winter storms 215,209 215,209
Estimated replacement cost of
assets held 1,698,166 1,735,548
4,483,111
37,382
Attachments
Draft Budget Document for FY11-12 &FY12-13
Resolution No.2011-,approving a budget appropriation and adopting the operating and
capital improvement budget for FY11-12
Resolution No.2011-,establishing salary and hourly ranges for all competitive,
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ADOPTION OF CITY BUDGET AND EMPLOYEE SALARY RANGES FOR FISCAL
YEAR 2011-2012
June 21,2011
.Page 5 of 5
management and part-time employee job classifications by applying a Consumer Price
Index (CPI)adjustment of 3.0%to all ranges
Exhibit A -Salary and Hourly Schedule for Competitive,Management and Part-Time
Positions
Exhibit B -Schedule for Auto Allowances
Job Descriptions for Senior Accounting Technician and Television Producer
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RESOLUTION NO.2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES APPROVING A BUDGET APPROPRIATION AND
ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET
FOR FISCAL YEAR 2011-2012.
WHEREAS,on June 21,2011,the City Council conducted an advertised Public
Hearing to receive public input regarding the proposed budget for FY11-12;
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
Section 1:That an Appropriation-Expenditure Budgeting Program showing
budgetary categories by department is hereby adopted.The adopted budget,by fund,is
per the attached Attachment A with a total Estimated Ending Fund Balance of $24,144,188
as of June 30,2012,exclusive of the City's Redevelopment Agency and Improvement
Authority.
A.The City Manager is authorized to transfer certain Budget Appropriation
Balances within functions and/or programs when she deems it necessary to do so in
accordance with Chapter 3.32 of the Rancho Palos Verdes Municipal Code.
B.Council approval will be required for any significant changes involving
increased or decreased service levels.
C.The Director of Finance and Information Technology shall be responsible for
constant monitoring of the budget and shall establish and implement appropriate control
mechanisms necessary for said purpose,after approval by the City Manager.
Section 2:The FY11-12 Revenue Budget is hereby adopted,establishing the
following revenue and internal service fund contribution levels:
General Fund
Beautification Fund
Capital Improvement Projects (CIP)Fund
Street Maintenance Fund
1972 Act Landscape &Lighting Fund
EI Prado Lighting District Fund
Community Development Block Grant (CDBG)Fund
1911 Act Street Lighting Fund
Waste Reduction Fund
Air Quality Management Fund
Proposition C Fund
Proposition A Transit Fund
Public Safety Grants Fund
Measure R
Habitat Restoration Fund
Subregion One Maintenance Fund
$23,198,200
281,600
1,587,579
1,160,810
258,180
1,970
210,717
447,600
204,175
50,260
495,230
586,380
170
364,600
1,300
3,800
1-7
Measure A Parks Maintenance Fund
Abalone Cove Sewer District Fund
Ginsburg Cultural Arts Building Fund
Recreation Improvements Donations Fund
Quimby Park Development Fund
Affordable Housing In-Lieu Fund
Development Impact Mitigation (EET)Fund
Measure A Capital Fund
Bikeways/Pedestrian Street Improvements Fund
Water Quality Flood Protection Fund
I
100,170
46,860
920
2,020
150
330,010
410
150,000
25,000
1,279,800
Governmental &Enterprise Funds Total Revenues $30,787,911
Equipment Replacement Fund
Building Replacement Fund
Employee Benefits Fund
Internal Service Funds Total Revenues
$488,600
3,200
2,192,620
$2,684,420
Section 3:The FY11-12 Budget is hereby adopted,establishing the following
transfers into the following funds:
General Fund
Capital Improvement Projects (CIP)Fund
Street Maintenance Fund
Habitat Restoration Fund
Subregion One Maintenance Fund
Abalone Cove Sewer District Fund
Total Operating Transfers In
$'452,000
6,609,480
1,074,400
90,000
60,000
10,700
$8,296,580
Section 4:The FY11-12 Budget is hereby adopted,establishing the following
transfers from the following funds:
General Fund
Beautification Fund
Building Replacement Fund
Employee Benefits Fund
1972 Act Landscape &Lighting Fund
1911 Act Street Lighting Fund
Waste Reduction Fund
Proposition C Fund
Measure R Fund
Measure A Parks Maintenance Fund
Measure A Parks Capital Fund
Bikeways &Pedestrian Street Improvements Fund
Total Operating Transfers Out
$4,839,253
116,000
145,000
340,000
200,000
202,000
52,000
1,823,327
364,000
100,000
150,000
25,000
$8,356,580
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Section 5:The FY11-12 Operating and Capital Improvement Budget Programs are
hereby adopted,establishing the following allocations and directing the City Manager to
amend the preliminary budget to reflect said amounts:
Subtotal Street Maintenance Fund Expenditures
Subtotal General Fund Expenditures $
Street Maintenance -Pavement Management $
Street Maintenance -Non-Pavement
Traffic Management
City Council $
City Manager
City Attorney
City Clerk
Community Outreach
RPVTV
Personnel
Finance
Information Technology -Data
Information Technology -Voice
Public Safety -Sheriff
Public Safety -Special Programs
Public Safety -Animal Control
Public Safety -Emergency Preparedness
Public Works -Administration
Public Works -Traffic Management
Public Works -Storm Water Quality
Public Works -Building Maintenance
Public Works -Parks,Trails &Open Space Maintenance
Public Works -Sewer Maintenance
Planning
Building &Safety
Code Enforcement
View Restoration
Geology
Recreation -Administration
Recreational Facilities '
Recreation -Special Events
Recreation -Point Vicente Interpretive Center (PVIC)
Recreation -REACH
136,500
1,671,300
1,065,000
492,550
107,800
101,000
251,350
1,375,300
599,200
93,800
4,015,000
71,500
120,250
148,300
2,055,000
154,000
180,300
620,800
1,130,250
63,000
1,296,800
653,200
208,500
339,500
150,000
779,300
441,190
52,200
383,375
53.800
18,810,065
516,400
1,602,279
202.000
$2,320,679
95,400
6,225,032
71,800
1,000
$Beautification Fund
Capital Improvement Projects (CIP)Fund
1972 Act Landscape &Lighting Fund
EI Prado Lighting District Fund
1-9
Community Development Block Grant (CDBG)Fund
1911 Act Street Lighting Fund
Waste Reduction Fund
Proposition A Transit Fund
Public Safety Grants Fund
Habitat Restoration Fund
Subregion One Maintenance Fund
Abalone Cove Sewer District Fund
Quimby Fund
Affordable Housing In-Lieu Fund
Environmental Excise Tax Fund
Water Quality Flood Protection Fund
Subtotal Other Funds Expenditures/Expenses
Equipment Replacement Fund
Employee Benefits Fund
Subtotal Internal Service Funds Expenses
Total Expenditures/Expenses
210,717
444,400
182,650
595,100
19,600
129,000
70,000
63,900
29,000
2,000
51,000
1,429,889
$9,620,488
$479,700
2,190,900
$2,670,600
$33,421,832
PASSED,APPROVED and ADOPTED the 21 st day of June 2011.
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
MAYOR
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify that
the above Resolution No.2011-_was duly and regularly passed and adopted by the said
City Council at regular meeting thereof held on June 21,2011.
CITY CLERK
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RESOLUTION NO.2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES ADOPTING SALARY AND HOURLY RANGES FOR
ALL COMPETITIVE,MANAGEMENT AND PART-TIME EMPLOYEE
JOB CLASSIFICATIONS.
WHEREAS,at the June 21,2011 Budget Public Hearing,the City Council
directed that all City's salary and hourly salary ranges be adjusted three (3)percent
based on the increase of the Consumer Price Index for Los Angeles County for the
preceding twelve month period,so that all City salary ranges continue to be competitive
with the marketplace.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND,DETERMINE AND RESOLVE AS FOLLOWS:
Section 1:The success of any plan in the public or private sector is dependent
upon occasionally adjusting the salary ranges to be competitive with the marketplace.
Section 2:The salary and hourly ranges for City job classifications are adopted
as outlined in the attached Exhibit "A."
Section 4:A monthly car allowance for certain job classifications is adopted as
outlined in the attached Exhibit "B."
PASSED,APPROVED and ADOPTED this 21 st of June 2011.
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )ss
CITY OF RANCHO PALOS VERDES )
I,Carla Morreale,City Clerk of the City of Rancho Palos Verdes,hereby certify
that the above Resolution No.2011-was duly and regularly passed and adopted by the
said City Council at a regular meeting thereof held on June 21,2011.
City Clerk
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SALARY AND HOURLY SCHEDULE
FOR COMPETITIVE,MANAGEMENT AND PART·TIME POSITIONS
Exhibit A
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Monthlv Salary Annual Salary Hourly Salary
BOTTOM TO TOP BOTTOM TO TOP BOTTOM TO TOP
COMPETITIVE POSITIONS
Finance &Information Technology:
Accounting Manager 6,822 --8,860 81,866 --106,326 39.36 --51.12
Senior Accountant 5,784 --7,513 69,410 --90,154 33.37 --43.34
Accountant 5,258 --6,830 63,100 --81,955 30.34 --39.40
Senior Account Technician 4,559 --5,922 54,704 --71,067 26.30 --34.17
Account Technician 4,070 --5,288 48,843 --63,453 23.48 --30.51
Account Clerk 3,596 --4,668 43,150 --56,022 20.75 --26.93
Senior Information Technician 6,235 --8,096 74,826 --97,157 35.97 --46.71
City Clerk:
Deputy City Clerk 4,747 --6,167 56,966 --74,007 27.39 --35.58
Community Development:
Principal Planner 6,980 --9,064 83,756 --108,769 40.27 --52.29
Senior Planner 6,231 --8,093 74,776 --97,119 35.95 --46.69
Associate Planner 5,564 --7,226 66,765 --86,715 32.10 --41.69
Assistant Planner 4,896 --6,359 58,755 --76,312 28.25 --36.69
Planning Technician 3,502 --4,547 42,029 --54,561 20.21 --26.23:
Building Inspector II 5,288 --6,867 63,453 --82,408 30.51 --39.62
Building Inspector I 4,722 --6,131 56,664 --73,566 27.24 --35,37·
Permit Technician 4,026 --5,227 48,314 --62,722 23.23 --30.~5
Senior Code Enforcement Officer 5,253 --6,822 63,037 --81,866 30.31 --39.36
Code Enforcement Officer 4,691 --6,092 56,286 --73,100 27.06 --35.14
Public Works:
Maintenance Superintendent 6,367 --8,269 76,400 --99,222 36.73 --47.70
Senior Engineer 7,269 --9,440 87,232 --113,278 41.94 --54-46
Associate Engineer 6,491 --8,428 77,886 --101,137 37.45 --48.62
Assistant Engineer 5,841 --7,585 70,090 --91,023 33.70 --43.76
Engineering Technician 4,452 --5,782 53,427 --69,385 25.69 --33.36
Traffic Engineering Technician 4,452 --5,782 53,427 --69,385 25.69 --33.36
Lead Worker 3,891 --5,054 46,689 --60,644 22.45 --29.16
Maintenance Worker 2,978 --4,396 35,732 --52,747 17.18 --25.36
Permit Clerk 3,528 --4,581 42,331 --54,976 20.35 --26.43
Open Space &Trails Manager 6,231 --8,093 74,776 --97,119 35.95 --46.69
Parks &Recreation:
Recreation Program Supervisor 4,997 --6,489 59,964 --77,874 28.83 --37.44
Recreation Services Manager 5,856 --7,602 70,267 --91,224 33.78 --43Jj6
Support:
Senior Administrative Analyst 6,029 --7,829 72,345 --93,945 34.78 --45.17'
Administrative Analyst II 4,654 --6,991 55,846 --83,894 26.85 --40.33
Administrative Analyst II (Records Management~4,654 --6,991 55,846 --83,894 26.85 --40.33 .
Administrative Analyst 4,654 --6,043 55,846 --72,521 26.85 --34.87
Executive Staff Assistant 4,742 --6,160 56,903 --73,919 27.36 --35.54
Administrative Staff Assistant 4,019 --5,218 48,226 --62,622 23.19 --30.11
Staff Assistant II 3,499 --4,545 41,991 --54,536 20.19 --26.22
Staff Assistant I 3,078 --3,999 36,941 --47,986 17.76 --23.07
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SALARY AND HOURLY SCHEDULE
FOR COMPETITIVE,MANAGEMENT AND PART ·TIME POSITIONS
Exhibit A
2of2
Monthlv Salarv Annual Salary Hourly Salary
BOTTOM TO TOP BOTTOM TO TOP BOTTOM TO TOP
MANAGEMENT POSITIONS
Deputy City Manager 8,189 --13,912 98,265 --166,945
Director of Community Development 8,189 --13,912 98,265 --166,945
Director of Finance &Information Technology 8,189 --13,912 98,265 --166,945
Director of Public Works 8,189 --13,912 98,265 --166,945
Director of Parks &Recreation 8,189 --13,912 98,265 --166,945
Deputy Director of Community Development 7,189 --12,172 86,262 --146,062
Deputy Director of Finance &Information Technolog 7,189 --12,172 86,262 --146,062
Deputy Director of Public Works 7,189 --12,172 86,262 --146,062
Human Resources Manager 7,189 --12,172 86,262 --146,062
Building Official 6,731 --11,396 80,771 --136,755
City Clerk 6,731 --11,396 80,771 --136,755
Assistant to the City Manager 6,752 --8,768 81,026 --105,218
Hourly Rates
PART·TIME POSITIONS BOTTOM TO TOP
Administrative/Public Works/Cable Intern 11.25 --27.10
Television Producer 15.00 --30.00
Park Ranger 15.57 --20.20
Permit Clerk 19.74 --25.63
Recreation Leader 9.97 --12.94
Recreation Leader II 11.32 --14.71
Recreation Specialist 15.56 --20.21
Staff Assistant I 17.37 --22.55
Staff Assistant II 19.74 --25.63
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SCHEDULE
FOR AUTO ALLOWANCES
POSITION MONTHLY AMOUNT
Deputy City Manager 150
Director of Finance &Information Technology 150
Director of Community Development 150
Director of Public Works 150
Director of Parks &Recreation 150
Exhibit B
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SENIOR ACCOUNTING TECHNICIAN
DEFINITION
The purpose of positions in this classification is to perform responsible and technical
accounting and bookkeeping tasks in the areas of accounts receivable/payable,general
ledger,job ledger,payroll and cashiering;and prepare and/or monitor a variety of accounts
involving posting,balancing and reconciling.
STATUS Classified
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Director or Deputy Director of Finance &IT.The
level of supervision received is directly related to the complexity of the task.Difficult tasks
will be more closely supervised and less difficult tasks will be subject to general supervision
which is defined as periodic review of work assignments after the task had been
completed.
DISTINGUISHING CHARACTERISTICS
This is the advanced level classification in the technical accounting class series.
Distinctions between the Accounting Technician and Senior Accounting Technician are
expressed in terms of the complexity of accounting tasks assigned and the nature of
supervision received.Incumbents in the Senior Accounting Technician classification
perform the full range of duties with only minimal guidance.Incumbents at this level also
possess technical or functional expertise in accounts receivables/payables,general ledger,
job ledger,payroll and cashiering,and perform specialized duties in a highly independent
manner.
EXAMPLES OF DUTIES
The following duties are normal for this classification.These are not to be construed as
exclusive or all-inclusive.Other duties may be required and assigned.
•Monitors a variety of General Ledger accounts involving posting,balancing and
preparing reconciliations.Maintains subsidiary ledger accounts and inputs journal
entries for month-end closing as assigned.Analyzes and reconciles subsidiary
ledgers.Ensures all accounts are correctly coded and recorded.Processes budget
adjustment requests.
•Administers City cashiering function reconciling citywide revenues activity and
preparation of centralized bank deposits.Accepts money from the public and
internal customers,processes and posts revenues/payments,completing cash
receipts and inputting into the computer.Reviews,audits and prepares daily bank
deposits.
•Audits and inputs bi-weekly timesheets.Reviews Edit Listing for accuracy.Balances
payroll and disbursement reports.Assist in building data transfer files in the City's
Finance system and processing the transfers of payroll information.Runs and
distributes Labor Distribution Reports.Assists in processing payroll/accounts
1-15
payable interface,preparing batches for payroll liabilities.Reconciles and balances
employee insurance accounts.Assists in input of Personnel Action forms and other
Human Resources processes.
•Reconciles accounts receivables at the month-end.Reviews account activity and
aging reports.Coordinates preparation or prepares billing statements for mailing.
Coordinates collection process for past-due accounts.Assists in analyzing and
resolving billing disputes.
•Reviews and processes invoices.Reviews daily cash receipts and matches to
invoices.Processes late fees and penalties for past due accounts.
•Sets up developer deposit accounts.Processes developer deposits for month end
close.Processes related refunds and researches disputes.Verifies biweekly Labor
distribution reports,special event reports and accounts payable transactions Edit
List prior to processing.
•Provides assistance and training to other City personnel regarding assigned
accountlbookkeeplng tasks and Finance policies.Provides assistance to the public
as needed.
•Logs and distributes payroll checks.
•Tracks daily credit card activity posted to the City's account and reconciles account
to the General Ledger.
•Provides support for independent audits.Compiles data and prepares various
reports and schedules.Assists in the preparation,reconciliation,and proofreading
of financial statements,footnotes,supplementary and statistical schedules.
•Maintains knowledge of financial record keeping principles,practices and
terminology;basic governmental accounting principles;and City-used automated
information systems.
• Utilizes a variety of computer databases.Utilizes computerized spreadsheet
applications.Prepares and provides financial charts,graphs,information,statistical
reports and statements as requested.
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS
Associates degree in accounting and four years of increasingly responsible
accounting/bookkeeping experience,or any combination of education and experience that
provides equivalent knowledge,skills and abilities.May require a valid California drivers
license.
PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS
Language Ability and Interpersonal Communication
•Ability to analyze and categorize data and information in order to determine the
relationship of the data with reference to established criteria/standards.
Ability to compare,count,differentiate,measure and sort information.Ability to
assemble,copy record and transcribe data and information.
•Ability to advise and provide interpretation to others on how to apply policies,
procedures and standards to specific situations.
•Ability to utilize a wide variety of descriptive data and information,such as1-16
accounting policies and procedures,journal entries,chart of accounts,fixed asset
detail and summary schedules such as accumulated depreciation and depreciation
expense,accounts receivable aging reports,purchase requisitions and orders,
invoices,billing statements,ledgers,timesheets,activity logs,financial statements,
receipts,budgets warrant registers,payroll records,rosters,payroll deduction
schedules and documents,computer software operating manuals,regulations,
correspondence.
•Ability to communicate orally and in writing with City employees,State and Federal
Agency personnel,vendor representatives,computer programmers and the general
public.
Mathematical Ability
•Ability to add,subtract,multiply,divide and calculate percentages fractions and
decimals.
Judgment and Situational Reasoning Ability
•Ability to use functional reasoning and apply rational judgment in performing
diversified work activities.
•Ability to exercise judgment,decisiveness and creativity required in situations
involving the evaluation of information against measurable criteria.
Physical Requirements
•Ability to operate office equipment and machinery requiring simple but continuous
adjustments such as computer keyboard,telephone,calculator/adding machine,
check-signing machine,photocopier,burster,fax machine and decollator.
•Ability to coordinate eyes,hands,feet and limbs in performing slightly skilled
movements such as data entry.
•Ability to exert light physical effort in sedentary to light work,typically involving lifting,
carrying,pushing and pulling.
Environmental Adaptability
•Ability to work under safe and comfortable conditions where exposure to
environmental factors poses little to no risk of injury.
1-17
TELEVISION PRODUCER
DEFINITION
Under limited supervision,plans,directs and coordinates the operations of the City of
Rancho Palos Verdes'Municipal Cable Television Station and Channel;supervises interns
and volunteers;produces and coordinates production of local programming;monitors cable
system for accuracy of information and proper functioning.
STATUS:Part-Time
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision and administrative direction from the City Manager or his/her
designee.May provide functional ortechnical supervision to volunteers,interns and other
support staff.
EXAMPLES OF DUTIES
The following duties are normal for this classification.These are not to be construed as
exclusive or all-inclusive.Other duties may be required and assigned.
•Assists in planning,directing and coordinating the operations of the Municipal
Cable Television Station and Channel,including scheduling,continuity,production,
pUblicity,and programming.
•Establishes and maintains liaison with cable organizations,cable companies,
production vendors,other government agencies and the public relating to the
Municipal Cable Television Channel.Consults and provides technical support to
City departments and community organizations on cable production issues.
•Supervises and participates in programming activities to ensure quality and
compliance with FCC regulations.Serves as executive producer in approving all
program treatments,scripts,materials,equipment and crew assignments.
•Prepares production activity and other reports related to cable channel operations
and State and federal requirements.Recommends broadcasting policies,
procedures and standards.
•Assists in the administration of the budget for the Municipal Cable Television
Channel.Recommends equipment selection for the cable television production.
Supervises the repair and maintenance of production equipment.
•Coordinates internship and volunteer program participation.Trains interns and
volunteers in video production and other related matters.
•Conducts pre-interviews,story planning,scripting,gathering information,editing
and all other aspects of production.Performs production duties including technical
direction,creating and producing electronic graphics,directing field and studio
productions,setting up and operating cameras and audio equipment and providing
support services for City related presentations.
1-18
MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSSENTIAL
JOB FUNCTIONS
The experience and education described below are used by the City as general
guidelines to evaluate compliance with the qualifications described above.Comparable
experience and education is acceptable for meeting the position's minimum
qualifications.Specified licenses,certificates and registrations must be held and
maintained unless otherwise specified.
Education/Experience:Any combination of education and/or experience that has provided
the knowledge,skills and abilities necessary for satisfactory job performance is qualifying.
Example combinations include completion of a four-year college curriculum with a major in
telecommunications or a related field,and three years responsible experience in the
production,direction and administration of cable television operations.
Licenses,Certificates and Registrations:Valid Class C California Drivers License is
required.
PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS
Language Ability and Interpersonal Communication
•Ability to communicate orally and in writing with elected and appointed officials,City
Manager,Department directors,employees,vendors,consultants and the general
public.
•Ability to establish effective working relationships with elected and appointed
officials,City Manager,Deputy City Manager,Department directors,employees,
vendors,consultants and the general public.
Mathematical Abilities
•Ability to add,subtract,multiply,divide and calculate percentages,fractions and
decimals.
Judgment and Situational Reasoning Ability
•Ability to utilize a thorough knowledge of the principles and techniques of long and
short-range television programming.
•Knowledge of sources of municipal television programs and the structure and
operations of a cable television system.
•Knowledge of FCC rules and regulations pertaining to system operations.
•Ability to direct the operations of the Municipal Cable Television Station and
Channel in accordance with related regulations and City policies;establish and
maintain broadcasting standards;analyze organizational,administrative and
technical problems and adopt effective courses of action.
•Ability to develop and implement effective program procedures;research and
develop program ideas and concepts.
1-19
•Working knowledge and practical application of studio/remote video production,
script writing,editing,lighting,and television/video camera recording techniques and
processes.
Physical Requirements
•Ability to operate equipment and machinery requiring simple but continuous
adjustments,such as computer terminal,photocopier,telephone,etc.
Environmental Adaptability
•Ability to work under varying,but generally safe and comfortable conditions where
exposure to environmental factors such as temperature variations,noise,wetness
and/or dust may cause discomfort but poses little risk of injury.
•Ability to work a flexible schedule,which may include evenings,weekends and
holidays.
Adopted:
Department Director
1-20
CITY OF RANCHO PALOS VERDES
CITY BUDGET
FISCAL YEARS 2011-12 & 2012-13
CITY OFFICIALS
Thomas D. Long
Mayor
Anthony M. Misetich
Mayor Pro Tem
Brian Campbell
Council Member
Douglas W. Stern
Council Member
Stefan Wolowicz
Council Member
Carolyn Lehr
Carolynn Petru
Carol Lynch
Ray Holland
Dennis McLean
Joel Rojas
Tom Odom
City Manager
Deputy City Manager
City Attorney
Interim Director of Public Works
Director of Finance & Information Technology
Community Development Director
Director of Recreation & Parks
Page
Budget Overview
City Manager's Budget Introduction Final Doc
Guide to Budget 1
Fund Descriptions 3
FY11-12 Combined Summary of Funds 9
FY11-12 Summary of Interfund Transfers 10
FY12-13 Combined Summary of Funds 11
FY12-13 Summary of Interfund Transfers 12
Summary of Interfund Charges 13
How Your Property Tax Dollars Are Allocated 14
Summary of Revenues - All Funds 15
Sources and Uses of City Revenues 17
Summary of Expenditures - All Funds 23
City Personnel Summary 25
Chart of Accounts - Expenditure Account Code Components 27
Glossary of Expenditure Account Code Terms 28
General Fund Overview
Estimated General Fund Reserves 33
General Fund Sources - Revenues and Operating Transfers In 34
General Fund Revenues 36
General Fund Uses - Expenditures and Operating Transfers Out 39
General Fund Expenditure Summary by Program 41
General Fund Transfers 42
Redevelopment Agency (RDA) Overview
RDA Narrative 44
RDA Summary of Funds 45
Summary of RDA Loans from City 46
Improvement Authority (IA) Overview
IA Narrative 47
IA Summary of Funds 48
BUDGET PROGRAMS
City Council
Program Description 49
Budget Program
City Council 50
City Attorney
Program Description 52
Budget Program
City Attorney 53
TABLE OF CONTENTS
Page
TABLE OF CONTENTS
City Administration
Program Descriptions and Performance Indicators 55
Budget Programs
City Manager 61
City Clerk 64
Community Outreach 67
RPV TV 70
Personnel 72
Employee Benefits 75
Public Safety
Program Descriptions and Performance Indicators 78
Budget Programs
Sheriff 84
Special Programs 86
Animal Control 88
Emergency Preparedness 90
Public Safety Grants 93
Finance & Information Technology
Program Descriptions and Performance Indicators 95
Budget Programs
Finance 98
Information Technology - Data 102
Information Technology - Voice 104
RDA - Debt Service 106
Community Development
Program Descriptions and Performance Indicators 108
Budget Programs
Planning 112
Building & Safety 116
Code Enforcement 119
View Restoration 121
NCCP 123
Geology 125
RDA - Housing Set-Aside 127
Affordable Housing Projects 129
Recreation & Parks
Program Descriptions and Performance Indicators 131
Budget Programs
Recreation Administration 138
Recreational Facilities 141
Special Events 144
Point Vicente Interpretive Center 146
REACH 149
Page
TABLE OF CONTENTS
Public Works
Program Descriptions and Performance Indicators 152
Budget Programs
Public Works Administration 163
Traffic Management 167
Storm Water Quality 170
Building Maintenance 173
Parks, Trails & Open Space Maintenance 177
Street Maintenance - Pavement 181
Street Maintenance - Non Pavement 183
Sewer Maintenance 189
Special District Maintenance 191
Street Lighting - 1911 Act 193
Beautification - Recycling 195
Waste Reduction 197
Transit 202
Abalone Cove Sewer Maintenance 204
Ginsburg Cultural Arts Building 206
Recreation Improvement Donations 207
Community Development Block Grant 208
RDA - Portuguese Bend 210
RDA - Abalone Cove 212
Improvement Authority - Portuguese Bend 213
Improvement Authority - Abalone Cove 215
Infrastructure Improvements
Program Descriptions 217
Budget Programs
Infrastructure Improvements Administration 219
Street Improvements 221
Parks, Trails & Open Space Improvements 225
Sewer Improvements 228
Building Improvements 229
Building Replacement 231
Water Quality/Flood Protection 233
Equipment Replacement
Program Descriptions 236
Budget Programs
Equipment Replacement - Computers 237
Equipment Replacement - Vehicles 239
Equipment Replacement - Furniture & Equipment 241
GUIDE TO THE CITY OF RANCHO PALOS VERDES BUDGET
FY11-12 & FY12-13
The City's budget is more than just a compilation of revenues and expenditures. It represents a
financial and policy implementation plan. In addition, it is a communication medium for the City
Council, staff and the public. It also encompasses the City's commitment to provide quality, customer-
oriented services to the community.
The budget document is organized into the following sections:
• Budget Overview
• General Fund Overview
• Redevelopment Agency Overview
• Improvement Authority Overview
• City Council
• City Attorney
• City Administration
• Public Safety
• Finance & Information Technology
• Community Development
• Recreation & Parks
• Public Works
• Infrastructure Improvements
• Equipment Replacement
The Budget Overview section contains: the City Manager's budget message, this guide to the budget
document, fund descriptions, combined summaries of funds, inter-fund transfer summaries, an inter-
fund charge summary, revenue descriptions, an index of budget programs, and expenditure
descriptions.
The General Fund Overview section is comprised of a summary of estimated General fund balance,
as well as schedules of General fund revenues, expenditures and operating transfers.
The Redevelopment Agency and Improvement Authority (component units of the City) Overview
sections contain descriptions of component unit activity, as well as component unit fund summaries.
The remainder of the budget document is organized by department or function, and provides detailed
budget program information. Within each department or function section, a description of each
budget program is included, as well as line item budget details and justifications for expenditures and
transfers out.
Within each budget program, program revenues are presented with program expenditures to arrive at
a net program cost to the City.
The following definitions of some of the frequently used words and phrases will help when
reading this budget document:
• Activity - A specific and distinguishable service within a budgetary program to fulfill
1
a community need or a city government responsibility (e.g. the rabies clinic is an
activity within the animal services program).
• Appropriation - City Council authorization to expend monies and/or to incur legal
obligations for specific operational and capital outlay purposes.
• Department - A designated organizational unit of the city government (e.g.
Administration, Public Works, etc.).
• Fiscal Year - The twelve-month period of time to which the budget applies, covering
July 1st through June 30th.
• Fund - A separate fiscal and accounting entity, which segregates specific financial
activity for various purposes or functions.
• Function - A combination of programs and activities authorized by budget
appropriations and designed to achieve a major purpose of the City (e.g. Public
Safety).
• Inter-fund Transfers - Monies transferred from one fund to another in order to
reimburse that fund for expenditures or to finance the activities of that fund. It
should be noted that the City's budget consolidates many Infrastructure
Improvement projects into the Capital Improvement Projects (CIP) fund,
necessitating the transfer of monies from a number of different funds to the CIP fund
to finance these projects.
• Object Accounts - Expenditure classifications according to the types of items
purchased or services obtained (e.g. full time salaries, operating supplies,
professional/technical services, etc.).
• Program - An activity or a group of similar or related activities designed to achieve a
specific goal or objective of the city (e.g. Animal Services is a program within the
Public Safety function).
To assist the reader in understanding the relationship between function, program, activities
and object accounts, the Chart of Accounts – Expenditure Account Code Components is
presented within this Budget Overview section of the budget document.
Capital Improvement Plan
The City’s Five-Year Capital Improvement Plan has been incorporated into this budget
document. Funded projects identified in the Plan can be found within the Infrastructure
Improvements section of this document.
2
RANCHO PALOS VERDES FUND DESCRIPTIONS
Unrestricted Funds
GENERAL FUND
The General fund is used to account for all revenues and expenditures of the City that
are not required to be accounted for in another fund. Revenues are not restricted and
primarily consist of taxes, fees and permits, fines and forfeitures, use of money and
property, charges for services, and vehicle license fees. Expenditures are primarily for
the operation and administration of City services, including public safety, planning,
building and safety, recreation programs, and maintenance of public facilities.
Funds Restricted by Council Action
BEAUTIFICATION FUND
The City receives a portion of revenues generated by the sale of recyclable materials
picked up at curbside by local refuse haulers. Recycling revenues are used for
neighborhood beautification grants and beautification projects in the City’s right of way
(e.g. medians).
CAPITAL IMPROVEMENT PROJECTS (CIP) FUND
The CIP fund accounts for major improvement projects related to roadways, parks,
buildings, rights-of-way, and the sewer system. A variety of funding sources support
CIP expenditures including federal, state, and local grant monies, Proposition A & C
funds, Measure A monies, Developer fees, Beautification monies, and General fund
operating transfers.
EQUIPMENT REPLACEMENT FUND
This fund was established in 1990 to collect the costs of operating, maintaining and
replacing City owned vehicles, computer equipment, and office equipment. The fund
allows for a gradual accumulation of monies for equipment replacement, rather than a
sudden expense in the year equipment is replaced. Revenues represent the combined
total of each department’s share of the costs of operation, maintenance, and
depreciation of their respective equipment.
BUILDING REPLACEMENT FUND
The Building Replacement fund is designed to accumulate monies to finance major
improvements (e.g. roofing), and partially provide for future replacement of City owned
buildings.
EMPLOYEE BENEFITS FUND
This fund accounts for the costs of benefits provided to City employees, including
retirement, workers compensation insurance, and health insurance. Revenues
represent the combined total of each department’s share of these costs.
3
RANCHO PALOS VERDES FUND DESCRIPTIONS
Funds Restricted by Law or External Agencies
STREET MAINTENANCE FUND
Highway Users tax revenue is generated by a state imposed tax on each gallon of fuel
sold in California. Each city in California receives an annual allocation based on vehicle
registration, assessed valuation, and population. Highway Users tax revenue is
restricted and can only be used for road maintenance. Maintenance activities include
street sweeping, crack seal, patching, and curb and gutter repair.
In addition to street maintenance, this fund accounts for traffic signal maintenance,
street landscape maintenance, and Palos Verdes Drive South (PVDS) road
maintenance in the Portuguese Bend landslide area of the City. These maintenance
costs are supplemented with funds transferred from the Waste Reduction fund, the
Landscape and Street Lighting (1972 Act) fund, the Street Lighting (1911 Act) fund, and
the General fund.
LANDSCAPE AND STREET LIGHTING (1972 ACT) FUND
The City Council established a landscape and lighting assessment district in 1992.
Assessments partially fund street landscape activities accounted for within the Street
Maintenance fund. The use of assessment revenues is restricted to expenditures for
activities within the street right-of-way that provide a benefit to the entire City.
EL PRADO FUND
In 1982, the El Prado Recreation and Parks District was reorganized as a subsidiary
district of the City. The City provides regular maintenance and operation services for
two ground level spotlights and two overhead lights at the entrance of the El Prado
neighborhood. A property tax assessment is remitted to the City to fund these
expenditures, as well as other projects to improve the common area at the entrance of
the El Prado neighborhood.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
The City receives per capita allocations of CDBG funds from the County, which receives
a CDBG allocation from the Federal government. CDBG funds are used for a variety of
projects and activities, including grants and loans to low-income homeowners for home
improvement projects, a recreation program for people with disabilities, and projects
improving accessibility for disabled persons.
STREET LIGHTING (1911 ACT) FUND
In 1995, the City Council authorized the transfer of a street lighting maintenance district
from Los Angeles County to the City. Revenues generated from the district originally
established by the County are now remitted to the City to provide for street lighting
maintenance costs. Expenditures within this fund are limited to maintenance and
4
RANCHO PALOS VERDES FUND DESCRIPTIONS
electricity service for City street lights and traffic signals, as well as related overhead
costs.
WASTE REDUCTION FUND
The Waste Reduction program was created to provide for the implementation of the
City’s Source Reduction and Recycling Element (SRRE) of the City’s General Plan.
The City collects waste reduction fees from local refuse haulers. The use of these fees
is restricted to implementation and promotion of solid waste reduction programs.
AIR QUALITY MANAGEMENT FUND (AQMD)
This program is funded by restricted motor vehicle registration fee assessments. These
assessments are restricted to uses that contribute to the reduction of air pollution within
the south coast air basin. The City currently uses these funds to supplement funding for
the Palos Verdes Peninsula Transit Authority.
PROPOSITION C FUND
Proposition C funds are provided by the ½ cent sales tax distributed to cities on a per
capita basis for the purpose of improving transportation conditions. The funds are
restricted to uses such as transit services, bus stop improvements, and maintenance
and street improvement projects on roads heavily traveled by public transit vehicles.
The City uses its entire Proposition C allocation for arterial pavement overlay and slurry,
as well as the annual update of the Pavement Management Program.
PROPOSITION A FUND
Proposition A funds are provided by the ½ cent sales tax distributed to cities on a per
capita basis. These funds are restricted and may only be used for transit services and
bus stop maintenance and improvements. Currently, the City uses Proposition A funds
for the City’s contribution to Peninsula area transit systems (Palos Verdes Peninusla
Transit Authority and Municipal Area Express), as well as improvements to bus shelters.
PUBLIC SAFETY GRANTS FUND
This fund accounts for the use of local law enforcement grants received from both
Federal and State agencies. The grant funds are restricted and are currently used by
the City to fund three special assignment officers. In the past, the City has received
grant revenues from the State to be used for the purchase of high-technology law
enforcement equipment.
MEASURE R FUND
This fund accounts for the ½ cent sales tax passed by Los Angeles County voters in
2008 to provide for traffic relief and transportation upgrades over the next 30 years.
These funds are restricted to arterial road maintenance, left-turn signals, bikeways,
5
RANCHO PALOS VERDES FUND DESCRIPTIONS
pedestrian improvements, traffic signal synchronization and local transit. The City
currently uses its Measure R funding for arterial improvements projects.
HABITAT RESTORATION FUND
This fund accounts for payments received from developers for conservation easements
granted by the City Council. These easements allow re-vegetation efforts as mitigation
for impact to native habitat on project sites. The payments will be used for future habitat
restoration efforts on City-owned property.
SUBREGION 1 MAINTENANCE FUND
As part of a development agreement, the developer of Subregion 1 (Capital Pacific
Holdings) was required to pay the City $750,000 for ongoing maintenance of 71 acres of
land to be dedicated to the City. Maintenance activities include landscaping, trails,
fencing, and street maintenance.
MEASURE A CAPITAL PROJECTS AND MAINTENANCE FUNDS
Measure A park funds are generated by County assessments on real property. Local
agencies receive funding by submitting grant applications to the Los Angeles County
Regional Park and Open Space District. The grant funds are used for open space
acquisition and park improvements. In addition, the City receives annual Measure A
funding allocations for the maintenance of acquired open space and park improvements
funded with Measure A grants. The maintenance fund accounts for Measure A
maintenance allocations and operating transfers to the General fund for maintenance
activities.
ABALONE COVE SEWER DISTRICT FUND
The City collects assessments from property owners within the Abalone Cove Sewer
District to partially pay for operation and maintenance of the Abalone Cove sewer
system. Operation and maintenance expenditures are accounted for in this fund, and
are supplemented by General fund operating transfers.
GINSBURG CULTURAL ARTS BUILDING FUND
This fund was established in 2007 with a generous donation from Dr. Allen and
Charlotte Ginsburg. The use of the donation is restricted to either the construction of a
building at Upper Point Vicente to be used for dancing and other cultural activities, or for
the purchase of open space within the City for habitat conservation and passive
recreational purposes.
RECREATION IMPROVEMENTS DONATIONS FUND
This fund was established in 2008 for the purpose of collecting donations restricted to
construction or acquisition of future recreation facilities in the City.
6
RANCHO PALOS VERDES FUND DESCRIPTIONS
PARK DEVELOPMENT (QUIMBY) FUND
Quimby funds are paid to the City by residential developers as a condition of approval
for final subdivision or parcel maps for park and recreation purposes. Fees are
collected in lieu of property dedication based on a formula included in the City Municipal
Code, and are to be used only for the purpose of developing new or rehabilitating
existing park or recreational facilities.
AFFORDABLE HOUSING IN-LIEU FUND
In 1997, the City Council approved the establishment of an in-lieu affordable housing
fee pursuant to the City’s General Plan and Development Code. The fee is charged to
developers of large commercial and residential projects, in-lieu of the developer
constructing on-site affordable housing units, and facilitates the development of
affordable housing within the City. The in-lieu fees are used to implement goals,
policies, and programs outlined in the Housing Element of the City’s General Plan.
DEVELOPMENT IMPACT MITIGATION (ENVIRONMENTAL EXCISE TAX) FUND
In 1974, the City imposed an environmental excise tax (EET) on the construction of new
residential units and commercial and industrial buildings within the City, which impact
the existing ecology and quality of life. EET funds collected are to be used for
purchasing land, constructing buildings and improvements, and purchasing machinery,
equipment and other capital facilities with which the City may develop, improve, and
expand public parks, services, utilities, water, sewage treatments, and police and fire
protection.
BIKEWAYS FUND
Bikeways funds are distributed by the State to local agencies annually, based on
population. The funds are restricted to use in the design and construction of bicycle and
pedestrian facilities on roadways, including disabled access ramps. Funds are
transferred to the CIP fund in which eligible project expenditures occur.
WATER QUALITY & FLOOD PROTECTION FUND
This enterprise fund was established in 2005 to account for storm drain user fees
approved by property owners in August 2005, and the related expenses to repair and
maintain the City’s storm drain system as part of the City’s proposed Water Quality &
Flood Protection program.
RDA - HOUSING SET-ASIDE FUND
This fund accounts for the portion of the Redevelopment tax increment revenue to be
set-aside (20%) for the development of low and moderate income housing within the
City. The Agency board determines the use of these monies on an ongoing basis.
7
RANCHO PALOS VERDES FUND DESCRIPTIONS
RDA - DEBT SERVICE FUND
The Debt Service fund accounts for the accumulation of resources for the payment of
the Redevelopment Agency’s debt. The Agency’s gross property tax increment revenue
(net of the 20% Housing Set-Aside amount) is recorded in this fund. Property tax
increment is defined as the portion of property taxes attributable to the Agency project
area that exceeds the fixed amount collected in the base-year, the year the Agency was
formed.
RDA - CAPITAL PROJECTS - PORTUGUESE BEND AND ABALONE COVE FUNDS
These Agency funds were established with the primary purpose of providing mitigation
measures to stabilize a landslide. Expenditures are funded with proceeds from City
General fund loans, and currently consist of reconstruction of dewatering wells,
drainage improvements, and Agency administration.
IMPROVEMENT AUTHORITY – PORTUGUESE BEND FUND
A separate Joint Powers Improvement Authority was created to oversee the on-going
maintenance and operation associated with landslide mitigation improvements
constructed by the Redevelopment Agency. This fund accounts for the maintenance
and operation expenditures related to improvements within the Portuguese Bend area
of the City. The funding source for these maintenance and operation expenditures is an
annual operating transfer from the City’s General fund.
IMPROVEMENT AUTHORITY – ABALONE COVE FUND
This fund accounts for the maintenance and operation expenditures related to landslide
mitigation improvements constructed by the Agency, within the Abalone Cove area of
the City. The funding source for these maintenance and operation expenditures is
interest earned on $1,000,000 set aside from the original County bond proceeds, in
accordance with the Landslide Settlement Agreement between the City, Redevelopment
Agency, and the County.
8
Estimated Estimated
Fund Balance Fund Balance
Fund 6/30/2011 Revenues Transfers In Expenditures Transfers Out 6/30/2012
Unrestricted
GENERAL 9,159,835 23,198,200 452,000 18,810,065 4,839,253 9,160,717
Restricted by Council Action
BEAUTIFICATION 319,698 281,600 95,400 116,000 389,898
CIP 5,726,294 1,587,579 6,609,480 6,225,032 7,698,321
EQUIP REPLACEMENT 1,726,647 488,600 479,700 1,735,547
BLDG REPLACEMENT 645,018 3,200 145,000 503,218
EMPLOYEE BENEFITS 343,546 2,192,620 2,190,900 340,000 5,266
Subtotals 8,761,203 4,553,599 6,609,480 8,991,032 601,000 10,332,250
Restricted by Law or External Agencies
STREET MAINTENANCE 602,834 1,160,810 1,074,400 2,320,679 517,365
1972 ACT 35,372 258,180 71,800 200,000 21,752
EL PRADO LIGHTING 13,770 1,970 1,000 14,740
CDBG - 210,717 210,717 - -
1911 ACT 1,528,718 447,600 444,400 202,000 1,329,918
WASTE REDUCTION 194,176 204,175 182,650 52,000 163,701
AIR QUALITY MANAGEMENT 51,479 50,260 101,739
PROPOSITION C 1,365,270 495,230 1,823,327 37,173
PROPOSITION A 36,478 586,380 595,100 27,758
PUBLIC SAFETY GRANTS 34,920 170 19,600 15,490
MEASURE R 1 364,600 364,000 601
HABITAT RESTORATION 259,692 1,300 90,000 129,000 221,992
SUBREGION 1 MAINT 758,720 3,800 60,000 70,000 752,520
MEASURE A MAINT 26,892 100,170 100,000 27,062
AB COVE SEWER DISTRICT 52,677 46,860 10,700 63,900 46,337
GINSBURG CULTURAL ARTS BLDG 183,196 920 184,116
RECREATION IMPR DONATIONS 403,848 2,020 405,868
QUIMBY 29,335 150 29,000 485
AFFORD HOUSING IN-LIEU 2,065 330,010 2,000 330,075
EET 82,076 410 51,000 31,486
MEASURE A CAPITAL 7,440 150,000 150,000 7,440
BIKEWAYS - 25,000 25,000 -
WATER QUALITY/FLOOD PROTECT 563,692 1,279,800 1,429,889 413,603
RDA - HOUSING SET ASIDE 18,131 234,600 12,500 240,231
RDA - DEBT SERVICE 304,726 1,608,500 1,554,250 358,976
RDA - PORTUGUESE BEND 273,511 1,370 36,800 238,081
RDA - ABALONE COVE 6,233 6,233
IMPROV AUTH - PORT BEND 243,651 1,220 60,000 143,350 161,521
IMPROV AUTH - AB COVE 230,233 6,200 49,750 186,683
Subtotals 7,309,136 7,572,422 1,295,100 7,417,385 2,916,327 5,842,946
GRAND TOTALS 25,230,174 35,324,221 8,356,580 35,218,482 8,356,580 25,335,913
FY11-12 COMBINED SUMMARY OF FUNDS
9
SU
M
M
A
R
Y
O
F
I
N
T
E
R
F
U
N
D
T
R
A
N
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F
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FY
1
1
-
1
2
TR
A
N
S
F
E
R
S
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O
:
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a
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7
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0
4
,
6
1
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,
5
5
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4
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3
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a
u
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i
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n
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TR
A
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F
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F
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:
10
Estimated Estimated
Fund Balance Fund Balance
Fund 6/30/2012 Revenues Transfers In Expenditures Transfers Out 6/30/2013
Unrestricted
GENERAL 9,160,717 23,767,010 112,000 19,445,875 4,974,200 8,619,652
Restricted by Council Action
BEAUTIFICATION 389,898 282,920 96,500 443,000 133,318
CIP 7,698,321 647,700 5,177,500 3,245,000 10,278,521
EQUIP REPLACEMENT 1,735,547 641,600 628,500 1,748,647
BLDG REPLACEMENT 503,218 3,800 507,018
EMPLOYEE BENEFITS 5,266 2,354,340 2,354,300 5,306
Subtotals 10,332,250 3,930,360 5,177,500 6,324,300 443,000 12,672,810
Restricted by Law or External Agencies
STREET MAINTENANCE 517,365 1,161,680 1,072,400 2,223,679 527,766
1972 ACT 21,752 258,160 73,000 200,000 6,912
EL PRADO LIGHTING 14,740 2,010 1,000 15,750
CDBG - 177,724 177,724 -
1911 ACT 1,329,918 450,000 445,900 113,000 1,221,018
WASTE REDUCTION 163,701 207,530 185,550 52,000 133,681
AIR QUALITY MANAGEMENT 101,739 50,760 60,000 92,499
PROPOSITION C 37,173 489,280 526,400 53
PROPOSITION A 27,758 586,410 595,200 18,968
PUBLIC SAFETY GRANTS 15,490 120 15,610
MEASURE R 601 366,100 200,000 166,701
HABITAT RESTORATION 221,992 1,660 90,000 131,000 182,652
SUBREGION 1 MAINT 752,520 5,600 65,000 70,000 753,120
MEASURE A MAINT 27,062 100,260 100,000 27,322
AB COVE SEWER DISTRICT 46,337 46,950 10,700 64,400 39,587
GINSBURG CULTURAL ARTS BLDG 184,116 1,380 185,496
RECREATION IMPR DONATIONS 405,868 3,040 408,908
QUIMBY 485 485
AFFORD HOUSING IN-LIEU 330,075 2,480 332,555
EET 31,486 240 31,726
MEASURE A CAPITAL 7,440 7,440
BIKEWAYS - 25,000 25,000 -
WATER QUALITY/FLOOD PROTECT 413,603 1,306,100 1,288,322 431,381
RDA - HOUSING SET ASIDE 240,231 241,050 12,500 468,781
RDA - DEBT SERVICE 358,976 1,702,000 1,646,550 414,426
RDA - PORTUGUESE BEND 238,081 1,790 37,200 202,671
RDA - ABALONE COVE 6,233 6,233
IMPROV AUTH - PORT BEND 161,521 1,210 106,000 143,400 125,331
IMPROV AUTH - AB COVE 186,683 8,900 49,900 145,683
Subtotals 5,842,946 7,197,434 1,344,100 7,145,325 1,276,400 5,962,755
GRAND TOTALS 25,335,913 34,894,804 6,633,600 32,915,500 6,693,600 27,255,217
FY12-13 COMBINED SUMMARY OF FUNDS
11
SU
M
M
A
R
Y
O
F
I
N
T
E
R
F
U
N
D
T
R
A
N
S
F
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S
FY
1
2
-
1
3
TR
A
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S
F
E
R
S
T
O
:
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d
90
,
0
0
0
6
5
,
0
0
0
1
0
,
7
0
0
4
,
7
0
2
,
5
0
0
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4
,
9
7
4
,
2
0
0
Be
a
u
t
i
f
i
c
a
t
i
o
n
19
3
,
0
0
0
25
0
,
0
0
0
443,000
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n
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s
c
a
p
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/
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g
(
1
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c
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20
0
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0
0
0
200,000
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r
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e
t
L
i
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g
(
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c
t
)
11
3
,
0
0
0
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s
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d
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o
n
12
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0
0
0
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0
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0
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p
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0
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a
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0
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a
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u
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10
0
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11
2
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0
0
0
1
,
0
7
2
,
4
0
0
9
0
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0
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6
5
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0
1
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1
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0
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A
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S
F
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:
12
SUMMARY OF INTERFUND CHARGES
FY11-12 INTERFUND CHARGES TO: FY12-13 INTERFUND CHARGES TO:
Equipment Employee General fund Equipment Employee General fund
Replacement Benefit Overhead Replacement Benefit Overhead
fund fund Charges fund fund Charges
General fund 480,000 2,124,200 568,600 2,283,500
Beautification fund 5,000 4,500 5,400 4,600
Waste Reduction fund 21,800 8,000 23,100 8,200
Landscape/St Lighting (1972 Act) fund 62,300 63,500
Street Lighting (1911 Act) fund 76,400 77,900
Proposition A fund 3,100 3,200
Abalone Cove Sewer District 3,400 3,600
Water Quality Flood Protection 36,500 38,700
TOTALS 480,000 2,190,900 154,300 568,600 2,354,300 157,400
TRANSFERS FROM:
13
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16
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
GENERAL FUND
The General fund accounts for a variety of different revenues that may be used for any
expenditures of the City. Primarily, General fund revenue consists of general-purpose taxes. The
most significant General fund revenue sources are described below.
PROPERTY TAX: Property Taxes are the largest single source of revenue to the General Fund.
The Los Angeles County Assessor determines property valuations for all real property within the
City. The County levies the base property tax of one percent, equaling $1 per each $100 of
assessed valuation (subject to growth limitations of 2% per year). Rancho Palos Verdes' share of
the $1 is about 6%. (Example: For a home with a $600,000 assessed valuation, the base property
tax billed by the County is $6,000 per year, and the City's 6% share is about $360 per year.) A
number of other governmental agencies providing services within the City receive the remaining
94%, with the majority going to the County and the School Districts.
PROPERTY TAX IN-LIEU OF VEHICLE LICENSE FEES: Prior to 1999, State residents paid a
Vehicle License Fee of 2% of the market value of their respective vehicles to the Department of
Motor Vehicles. This Vehicle License Fee funding is passed through to cities and counties
throughout California. The State legislature reduced the Vehicle License Fee tax rate from 2% to
0.65% over a period of three years ending in 2001. The same legislation also guaranteed cities and
counties that the State would “backfill” or pay the difference between the two rates.
The Property Tax In-Lieu of Vehicle License Fee component of the State’s Budget eliminated the
backfill portion (1.35%) of the Vehicle License Fee payment and replaced it dollar for dollar with
property tax taken from the Educational Revenue Augmentation Fund. The Property Tax In-Lieu of
Vehicle License Fee is permanent and took effect on July 1, 2004. Property Tax In-Lieu of Vehicle
License Fee revenue will increase each year with the City’s change in assessed value of taxable
property.
PROPERTY TAX IN-LIEU OF SALES TAX (TRIPLE FLIP): Proposition 57, the one time Economic
Recovery Bond of $15 billion, was approved by the voters of California on March 2, 2004. The $15
billion will be used to finance the State’s accumulated General Fund deficit.
The "Triple Flip" mechanism, used to secure the $15 billion bond issue, redirects 0.25% of the sales
and use tax going to cities and counties throughout the State. The State will then replace the lost
revenue on a dollar-for-dollar basis with property tax taken from the Educational Revenue
Augmentation Fund. The Triple Flip took effect on July 1, 2004. The Triple Flip will be
discontinued when the Economic Recovery Bonds are retired. The Property Tax In-Lieu of Sales
Tax increases each year in relation to the sales and use tax each jurisdiction would have otherwise
received.
SALES AND USE TAX: In accordance with the California Revenue and Taxation Code and the
Bradley-Burns Uniform Local Sales and Use Tax Law of 1955, this tax is imposed at the rate of
9.25% on the sales price of any taxable transaction in Los Angeles County (County).
The State Board of Equalization administers sales and use tax. Prior to the issuance of the State’s
Economic Recovery Bond issue of $15 billion, the City received 1% of the sales tax rate. However,
as detailed in the Property Tax In-Lieu of Sales Tax section above, the City currently receives only
0.75%. The State, County and Transportation District share the remaining sales tax collected.
UTILITY USERS TAX: In FY93-94, the voters of the City approved a tax of 3% on the consumers
of natural gas, electricity, water, and telephone services. The tax is collected by each of these
17
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
utilities as a part of its regular billing procedure and remitted to the City.
FRANCHISE TAXES: Under several State statutes, the City imposes franchise tax on natural gas,
electric, water, trash and cable television companies operating in the City for the privilege of using
the City rights-of-way. The amounts paid are based on a percentage of gross receipts.
BUSINESS LICENSE TAX: Title 5 of the Municipal Code requires all entities conducting business
within the City to pay annual Business License tax, generally based on the gross receipts of the
business.
PROPERTY TRANSFER TAX: The County collects a Property Transfer Tax when real property
changes ownership. The County collects $1.10 for each $1,000 of value transferred (sales price),
which is split between the County and the City.
TRANSIENT OCCUPANCY TAX: The City’s transient occupancy tax (TOT) is 10% of rent charged
by an operator for the privilege of occupying a hotel.
GOLF TAX: In 1993, the golf tax was established as 10% of golf fees charged by the golf course
operator.
PLANNING AND BUILDING PERMITS: The Planning and Building divisions issue permits for
building/remodel construction activities involving residential and commercial structures to ensure
compliance with the City's Development Code. Permit fees are charged to recover the cost of
providing such services.
FINES AND FORFEITURES: The City receives a portion of the revenue collected from traffic
tickets issued within the City. The Superior Court administers the traffic ticket revenue and has
asserted that the City receives an average of about 89% of the revenue from each ticket.
USE OF MONEY AND PROPERTY: This includes earnings from investment of City funds as well
as revenue received from the Point Vicente Interpretive Center, rental of City facilities, parking lot
fees, and other rentals.
INTERFUND CHARGES FOR SERVICES (SPECIAL FUND ADMINISTRATION): Certain
restricted City funds (1972 Act Assessment District, 1911 Act Assessment District, Proposition A,
Beautification and Waste Reduction) are charged amounts to defray the costs of City administration
of these activities.
MOTOR VEHICLE IN-LIEU FEES (VEHICLE LICENSE FEES): Prior to 1999, State residents paid
a Vehicle License Fee of 2% of the market value of their respective vehicles to the Department of
Motor Vehicles. This Vehicle License Fee funding is passed through to cities and counties
throughout California. The State legislature reduced the Vehicle License Fee tax rate from 2% to
0.65% over a period of three years ending in 2001. The same legislation also guaranteed cities and
counties that the State would “backfill” or pay the difference between the two rates.
As described above, the Property Tax In-Lieu of Vehicle License Fee component of the State’s
Budget eliminated the backfill portion (1.35%) of the Vehicle License Fee payment and replaces it
dollar for dollar with property tax taken from the Educational Revenue Augmentation Fund. The
Vehicle License Fee revenue detailed in the City’s Budget is comprised of the “non-backfill” portion
(.65%), which is distributed to cities and counties based on population, after the cost to administer
the Department of Motor Vehicles (DMV) is deducted.
18
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
RESTRICTED REVENUES
The revenue sources listed below are restricted by law or administrative action for specific
purposes.
TRANSPORTATION
STATE HIGHWAY USERS TAX: The City is allocated a share of revenues derived from the State
Highway Users Tax based primarily on population. This tax is collected by gasoline retailers at the
pump and is administered by the State Controller. Proposition 111 makes additional gas tax
monies available to cities, although the city must meet a Maintenance of Effort (MOE) requirement.
This MOE necessitates spending a certain amount of General fund monies for street maintenance.
The Highway Users Tax is restricted and can only be used for the construction, improvement, and
maintenance of public rights-of-way. Activities financed by the Highway Users tax include, but are
not limited to, street patching, slurry sealing, street reconstruction, curb/gutter/sidewalk repair, and
street sweeping.
PROPOSITION C: Proposition C is a voter-approved measure enacted in 1990 which imposes a ½
cent sales tax in Los Angeles County for the purpose of improving transportation conditions. These
monies are distributed on a per capita basis and must be used for transit services, bus stop
improvements and maintenance, and street improvement projects for streets heavily used by
transit. Proposition C monies must be spent within three years of allocation. Proposition C monies
are used to support the arterial pavement management program (overlay and slurry seal).
PROPOSITION A: The City receives monies from Proposition A, which is a ½ cent sales tax
approved by the voters of Los Angeles County in 1980. The revenues are received by cities on a
per capita basis and may only be used for transit services and bus stop improvements and
maintenance.
The City has historically used these monies to finance participation in the Palos Verdes Transit/Dial-
a-Ride, Municipal Area Express (MAX) transit system, and for bus stop shelter maintenance and
improvements.
MEASURE R: Measure R is a voter-approved ½ cent sales tax to be used for transit and freeway
improvement projects. This measure was approved in November 2008 and will go into effect July 1,
2009. It was enacted for a period of 30 years for Los Angeles County. This money will help fund
projects such as pothole repairs, arterial street resurfacing, left-turn signals, bikeways, pedestrian
improvements, streetscapes, traffic signal synchronization and local transit services. These funds
will be allocated by Metro, the Los Angeles County Metropolitan Transportation Authority, according
to an approved expenditure plan.
BIKEWAY/PEDESTRIAN (SB 821): Bikeway/pedestrian funds are received annually based on
population. These funds are authorized under the California Transportation Development Act
(TDA), SB 821, Article 3. The funds may be used for the design and construction of bicycle and
pedestrian facilities on roadways, which meet specific requirements.
LANDSCAPE AND STREET LIGHTING
1972 ACT ASSESSMENTS: In 1992, the City Council approved the establishment of a Landscape
and Lighting District as allowed in the Landscape and Lighting Act of 1972. These funds may be
19
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
used for activities including the operation, servicing, and maintenance of City landscaping, park and
recreation improvements, street lighting and traffic signals. The assessments under a 1972 Act
district are calculated each year based on the benefit received by each parcel of property and are
billed on the property tax bill. Some expenses of the district have been determined to be of citywide
benefit while the remaining expenses are only assessed to local areas of benefit. These
calculations are made and adopted annually as a part of the Assessment Engineer’s report.
EL PRADO LIGHTING ASSESSMENTS: In 1982, the El Prado Recreation and Parks District was
reorganized as a subsidiary district of the City. The City provides service for the maintenance and
operation of two ground-level spotlights and two overhead lights at the entrance to the El Prado
neighborhood. A property tax assessment is remitted to the City to finance these expenditures, as
well as other projects to improve the common area at the entrance of the El Prado neighborhood.
1911 ACT ASSESSMENTS: In 1995, the City Council authorized the transfer of a street lighting
maintenance district from Los Angeles County to the City. Funds generated from an existing 1911
Act District established by Los Angeles County are now remitted to the City for street lighting
maintenance costs. The assessments for this district are calculated based on benefit and are only
for property within the boundaries of the district.
INFRASTRUCTURE MAINTENANCE
ABALONE COVE SEWER DISTRICT: In 2002, the Redevelopment Agency completed
construction of a sanitary sewer system in the Abalone Cove area. Parcel owners in the Abalone
Cove sewer project area pay semi-annual fees to the Abalone Cove Sewer (assessment) District to
partially fund the operating cost of the sewer system. The amount of the fee is based upon costs to
provide sewer services to that parcel, and varies with the type of sewer connection.
WATER QUALITY FLOOD PROTECTION FUND: In 2005, property owners approved the Storm
Drain User Fee, which provides funding for the City’s storm drain improvement and maintenance
program. Property owners pay the user fee for parcels that use the City’s storm drain system. In
2006, the fee was based on $86 per Equivalent Residential Unit (ERU); increasing by the
Consumer Price Index each year (maximum 2%). The median residential parcel size in the City
represents one ERU. The fee currently generates about $1.2 million of restricted revenue for the
City annually.
PARK DEVELOPMENT
QUIMBY: The City collects Quimby Act fees using the provisions of the State Subdivision Map Act
and the City Municipal Code. These fees are collected from residential developers in-lieu of
dedicating land for park use. The fees are based on a formula specified in the Municipal Code.
They are paid by residential developers as a condition of approval for final subdivision maps or
parcel maps and are used for improving park and recreation facilities.
MEASURE "A" / COUNTY PARK BOND ACT: In 1992, and again 1996, the voters of Los Angeles
County approved the Safe Neighborhood and Parks Act (a.k.a. Measure "A"-1992/1996) which
places an assessment on the property tax bill for each residential property within the County for the
purpose of county-wide park improvements. The City is eligible for several funding components
including specific projects contained in the Act, Discretionary per Parcel funds, and countywide
Competitive Grants. These funds are to be used for City parks and recreation capital
improvements.
20
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
MEASURE “A” MAINTENANCE: As part of the Measure “A”/County Park Bond Act described
above, the City receives annual funding allocations for maintenance. These funds can only be used
for maintenance and servicing open space and park improvements acquired or built by the City with
Measure “A” funds.
DEVELOPMENT IMPACT MITIGATION
HABITAT RESTORATION FEE: In 1997, the City Council granted a conservation easement over
the Palos Verdes Drive East Switchback property to the developer of the Ocean Trails golf course
and residential project (now Trump National). The easement allows the developer to re-vegetate
the property with coastal sage scrub habitat as mitigation for impacts to the native habitat on the
Ocean Trails project site. A fee was charged for the conservation easement and the money will be
used for future habitat restoration efforts on City owned property. It is anticipated that other
developers may purchase conservation easements from the City or pay habitat mitigation fees,
which will be added to this fund. The specific use of these funds will be determined on an on-going
basis.
SUBREGION 1 MAINTENANCE MONIES: In 1992, the City Council approved Tentative Tract Map
No. 46628 for 79 single family residential lots at the base of Hawthorne Boulevard, seaward of
Palos Verdes Drive West. The project included dedication of over 70 acres of open space to the
City. In February 1999, the developer entered into a development agreement with the City that
required the payment of $750,000 to the City to fund long-term maintenance of the dedicated open
space. The endowment generates interest earnings to maintain the landscaped areas, wetlands,
bluff face, native habitat areas, trails, signage, scenic turn-outs, parking areas and miscellaneous
drainage improvements on the dedicated property.
AFFORDABLE HOUSING IN-LIEU FEE: In June 1997, the City Council approved the
establishment of an in-lieu affordable housing fee pursuant to the City's General Plan Housing
Element and Development Code. The fee is charged to developers of large commercial and
residential projects who do not provide affordable housing on-site as part of their development
project, and will facilitate the development of affordable housing within the City. This includes
providing affordable housing to low and moderate-income households through the construction or
renovation of facilities or through rental subsidy programs. The specific use of the funds will be
determined on an on-going basis.
ENVIRONMENTAL EXCISE TAX: In 1974, the City Council determined that development and
construction of new residential and commercial structures in the City had impacts on the existing
quality of life and ecology of the City, and that this new development increases the demand for
public services. Therefore, the City Council imposed a special, nonrecurring Environmental Excise
Tax. The funds are to be used for the purpose of purchasing land, constructing buildings and
improvements, and purchasing machinery and equipment to develop, improve and expand City
services and capital facilities.
REDEVELOPMENT AGENCY
PROPERTY TAX INCREMENT: The City’s Redevelopment Agency receives property tax
increment in the project area (the landslide area of the City). This revenue is used to repay the
Agency’s debt to the County used to finance landslide abatement activities. After the debt to
the County is repaid, the Redevelopment Agency may use tax increment to repay its debt to the
City, also used to finance landslide abatement activities. The Agency began collecting tax
increment in 1985, and will continue to collect tax increment through 2034.
21
SOURCES AND USES OF CITY REVENUES - ALL FUNDS
20% SET-ASIDE: State law requires that the City’s Redevelopment Agency set aside 20% of the
property tax increment it receives for the purpose of acquiring, developing and providing affordable
housing within the City.
OTHER SOURCES OF REVENUE
RECYCLING: The City has conducted a single-family, curbside recycling program since 1989 and
a multi-family program since 1991. The City receives funds from the sale of recyclable materials
picked up by the waste haulers and deposits those funds into the Beautification fund. These
recycling funds are used for activities including beautification grants to enhance areas visible from
the public rights-of-way and for the Recycler of the Month program.
COMMUNITY DEVELOPMENT BLOCK GRANT: Block grant funds are made available through
the federal Housing and Urban Development department and are administered by the L.A. County
Community Development Commission (CDC). Each fiscal year, the City receives an allocation on a
per capita basis. Typically, there is a requirement that a portion of the CDBG funds must be used
for projects that benefit low and moderate-income residents. The CDC determines the exact
amount of funding for each project. The City currently uses this funding to extend grants and loans
to low and moderate-income property owners for home improvements, certain projects to assist the
City and its compliance with the Americans with Disability Act (ADA), and a recreation program for
the developmentally disabled.
WASTE REDUCTION: Fees are collected from residents and businesses and remitted to the City
by waste haulers to fund the Source Reduction and Recycling Element (SRRE) program as
mandated by State law - the Integrated Waste Management Act of 1989 (AB 939). Grants are also
received for activities within the SRRE program.
AIR QUALITY: Under Assembly Bill (AB) 2766, the State authorized an assessment on the Motor
Vehicle Fee for transportation/air quality related activities of local governments. These funds are
administered by the South Coast Air Quality Management District and are distributed to cities on a
population basis. The funds are used for reduction of air pollution within the south coast basin. The
City currently uses its allocation to help fund its participation in local transit operations.
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n
9%
24
CITY PERSONNEL
The City of Rancho Palos Verdes is a contract city utilizing third party vendors for
all of its major services, including police and fire protection. The Community
Development and Recreation departments provide the City’s in-house
operational services including building inspection, code enforcement, planning,
and recreation programs. The City has a total staff of 75.5 full-time equivalents
(FTE’s), including 58 full-time positions and about 25 part-time positions.
Many of the City’s employees have professional and technical qualifications. In
fact, 37 of the 58 full-time positions require a college degree; and there are only 5
full-time administrative support positions. Many of the non-degreed positions
have technical qualifications and specific experience requirements.
As the City maintains a small staff, employees wear many different hats; which
helps to develop a big-picture perspective. Combined with the institutional
knowledge that comes with longevity (31 of the 58 full-time employees have
more than 10 years of service), the City is able to serve the community with
relatively lean staffing levels.
25
Residents Served per Full-Time Equivalent (FTE) Staff
571
415 394
296 286
163
-
100
200
300
400
500
600
Rancho
Palos
Verdes
Lawndale Rolling
Hills
Lomita Rolling
Hills
Estates
Carson
The salary budget for FY11-12 is $5.8 million, including both full-time and part-
time wages. Employee benefits comprise about 28% of total compensation for
City employees, and include both health insurance and pension benefits (see the
Employee Benefits budget program for more information).
Full-Time Salaries 5,259,700 72% 5,508,900 72%
Full-Time Benefits 2,020,100 28% 2,168,700 28%
Total Full-Time Compensation 7,279,800 100% 7,677,600 100%
Part-Time Salaries 541,390 78% 568,700 77%
Part-Time Benefits 154,200 22% 168,100 23%
Total Part-Time Compensation 695,590 100% 736,800 100%
FY11-12 FY12-13
FY10-11 Salary & Benefits Budget Per Capita
$347 $343
$293
$227
$174 $173
$0
$50
$100
$150
$200
$250
$300
$350
$400
Rolling
Hills
Carson Rolling
Hills
Estates
Lomita Lawndale Rancho
Palos
Verdes
26
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27
GLOSSARY OF EXPENDITURE ACCOUNT TERMS
ACCOUNT
CODE DESCRIPTION
11-00 SALARIES & WAGES - FULL TIME
Salaries and wages paid to full time City employees.
12-00 SALARIES & WAGES - PART TIME
Salaries and wages paid to part time City employees.
13-00 SALARIES & WAGES - OVERTIME
Salaries and wages paid for overtime worked by non-exempt City
employees.
21-00 HEALTH INSURANCE
The City's contribution to health, dental, long-term disability and life
insurance for City employees and City Council members covered by such
plans. The City pays the entire share of an employee's health, dental
long-term disability and life insurance. The City pays one-half of the cost
for all employees’ dependents health and dental coverage elected. This
object code also includes the unemployment insurance, on a
reimbursement basis, for all eligible terminated employees filing for
unemployment benefits.
22-00 FICA/MEDICARE
The City is required to contribute 1.45% of an employee's salary to
Medicare for all employees hired after April 1, 1986. Additionally, effective
July 1, 1991, all employees not participating in PERS are required to
participate in the Social Security system and pay both the 1.45% Medicare
and 6.2% social security (retirement) tax. The City must match the
employee's contribution.
23-00 PRES RETIREMENT
City's payment to the California Public Employees Retirement System
(PERS), including employer's percentage share and the employee's share
paid by the City.
24-00 TUITION REIMBURSEMENT
The cost for reimbursements paid to employees for education and related
expenses eligible under the City's educational incentive program.
27-00 EMPLOYEE BONUSES
The Employee Incentive Program provides awards in recognition for
exemplary performance.
28-00 RETIREMENT HEALTHCARE
The City contributes to retirement healthcare savings accounts for
employees.
29-00 EMPLOYEE BENEFITS ALLOCATION
This account is charged with employee insurance and other benefits costs
allocated to the program.
28
GLOSSARY OF EXPENDITURE ACCOUNT TERMS
ACCOUNT
CODE DESCRIPTION
32-00 PROFESSIONAL SERVICES
Charges for professional and technical services of a specialized nature,
excluding skilled maintenance services.
33-00 LEGAL SERVICES
Charges for City contracted legal services.
41-10 UTILITY SERVICE – WATER
Charges for water usage in public buildings and by public facilities,
including parks and landscaped roadway medians.
41-20 UTILITY SERVICE – GAS
The cost of gas usage in public buildings is charged to this account.
41-30 UTILITY SERVICE – ELECTRIC
The cost of electrical energy and power for City buildings, streetlights,
traffic signals, and other City facilities is charged to this account.
41-40 UTILITY SERVICE – TELEPHONE
Charges for basic telephone service, local and long-distance calls, cell
phone services, phone installations, relocations and removals and other
communications charges.
43-00 MAINTENANCE SERVICES
Charges for services provided under contract with outside firms or other
governmental agencies for maintenance and repair of City facilities.
44-10 RENTALS – BUILDING
The cost of renting buildings or other structures is charged to this account.
44-20 RENTALS – VEHICLES/EQUIPMENT
The cost of renting vehicles and equipment is charged to this account.
52-00 INSURANCE
Premiums for general liability, workers' compensation, automobile and
property insurance are paid from this account. Includes all types of
insurance except employee health and unemployment benefits.
53-00 POSTAGE
Charges for metered postage, express mail, and messenger and delivery
services.
54-00 ADVERTISING
The cost of publishing legal notices, other public notices, and job postings
is charged to this account.
55-00 PRINTING & BINDING
Charges for outside printing and/or binding for letterhead, business cards,
29
GLOSSARY OF EXPENDITURE ACCOUNT TERMS
ACCOUNT
CODE DESCRIPTION
various forms, brochures, and flyers as well as publication of special
reports and other documents, such as the annual budget. Includes the
costs for layout, typesetting, and services and materials provided in the
cost for the outside vendor such as paper, cutting, and minor graphics.
Excludes professional services used for production of documents, such as
specialized writing and artist services.
56-00 TRAVEL
This account includes reimbursement for use of private automobiles for
City business. Charges for transportation such as airline tickets and
taxicabs, as well as the cost of hotels and meals incurred when
Employees or City Council Members travel on business for the City.
57-00 MEETINGS & CONFERENCES
Charges for registration fees incurred for authorized City meetings and
conferences.
59-10 EDUCATION – TRAINING
Charges for training provided by vendors outside the City.
59-20 EDUCATION – MEMBERSHIPS & DUES
Charges for memberships and dues in recognized professional
organizations.
59-30 EDUCATION – PUBLICATIONS & JOURNALS
Includes subscriptions to periodicals, city directories and technical
publications, which assist City officials in the performance of their duties.
61-00 OPERATING SUPPLIES & MINOR EQUIPMENT
Charges for materials, supplies and minor equipment items including office
supplies consumed in the course of normal use; general operating
supplies; specialized operating supplies such as recreation program
supplies; and small equipment valued less than $5,000 per individual item.
62-00 PURCHASES FOR RESALE
Purchases made for the purpose of resale to the public at a later time.
Items are for sale at City facilities open to the general public. Examples
include tourist-related items for sale at the Point Vicente Interpretive
Center.
69-00 MISCELLANEOUS EXPENSES
Other miscellaneous charges not defined elsewhere in the Chart of
Accounts.
71-00 LAND
Land purchases.
30
GLOSSARY OF EXPENDITURE ACCOUNT TERMS
ACCOUNT
CODE DESCRIPTION
72-00 BUILDINGS
Building purchases. Building construction.
73-00 IMPROVEMENTS
Improvements to the City’s infrastructure and facilities, including roadways,
storm drains, sewers, buildings, playground equipment, and other
recreational facilities are charged to this account.
75-10 EQUIPMENT – FURNITURE, OFFICE & OTHER
Purchase of furniture, office equipment, and other equipment, which have
a useful life of more than 5 years and a value in excess of $5,000.
75-20 EQUIPMENT – COMPUTERS
Purchases and installation of computer hardware, software, and ancillary
equipment, which have a useful life of more than 3 years and a value in
excess of $5,000.
76-00 VEHICLES
Purchase of automobiles and heavy equipment are charged to this
account.
79-00 DEPRECIATION
Annual depreciation expense for internal service fund assets.
81-00 PRINCIPAL
Principal payments of debt are charged to this account.
82-00 INTEREST
Interest payments of debt are charged to this account.
91-00 INTERFUND TRANSFERS OUT
Operating transfers to other funds.
92-00 PASS THROUGH TO OTHER AGENCIES
Amounts received, then paid directly to another governmental agency.
93-00 GRANTS TO OTHER ENTITIES
Grants awarded by the City to outside agencies or organizations.
94-10 INTERFUND CHARGES – EQUIPMENT REPLACEMENT ALLOCATION
Equipment replacement charges pay for new equipment items, as well as
maintenance, depreciation and eventual replacement of existing
equipment. Equipment is defined as vehicles, computers, furniture, and
other office equipment. Purchases of replacement equipment occur on an
as-needed basis, and do not directly increase the amount of a budgetary
program's equipment replacement allocation. The cost of purchasing new
(non-replacement) equipment directly increases the equipment
31
GLOSSARY OF EXPENDITURE ACCOUNT TERMS
ACCOUNT
CODE DESCRIPTION
replacement allocation in the year the equipment is acquired.
94-20 INTERFUND CHARGES – PUBLIC WORKS OVERHEAD
Services provided by the Public Works department to administer restricted
funds.
32
FY08-09 FY09-10 FY10-11 FY11-12 FY12-13
Actual Actual Budgeted Proposed Proposed
Beginning Reserves 12,171,332 10,440,256 10,744,126 9,159,835 9,160,717
Revenues 18,916,160 21,303,228 22,752,717 23,198,200 23,767,010
Transfers In 177,546 168,107 668,846 452,000 112,000
Expenditures 15,796,631 16,718,366 17,892,485 18,810,065 19,445,875
Transfers Out 5,304,138 3,467,201 7,113,369 4,839,253 4,974,200
Change in Reserves (275,987) 981,898
Excess Sources/(Uses)(1,731,076) 303,870 (1,584,291) 882 (541,065)
Ending Reserves 10,440,256 10,744,126 9,159,835 9,160,717 8,619,652
ESTIMATED GENERAL FUND RESERVES
FY08-09 through FY12-13
33
PR
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$10,212,100
TR
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34
PR
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35
Account # Account Description
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13
GENERAL FUND REVENUES
Taxes
101-2020-316-10 BUSINESS LICENSE TAX 531,982 609,176 520,800 608,800 593,300 605,200
101-6000-311-10 PROPERTY TAX 5,053,087 5,153,524 6,239,417 6,239,417 6,172,700 6,327,000
101-6000-312-20 PROP TAX IN LIEU OF SALE 301,454 296,349 310,500 430,500 440,000 448,800
101-6000-312-30 PROP TAX IN LIEU OF VLF 3,388,494 3,433,202 3,490,200 3,490,200 3,599,400 3,689,400
101-6000-313-10 SALES AND USE TAX 918,885 1,044,224 1,143,710 1,463,710 1,485,900 1,516,800
101-6000-313-20 RHE SALES AND USE TAX 80,885 56,127 0 0 0 0
101-6000-313-30 SALES TAX - PW (PSAF)60,450 57,444 46,690 46,690 57,400 57,400
101-6000-314-10 TRANSIENT OCC TAX 85,245 1,954,507 2,026,100 2,626,100 2,830,000 2,872,500
101-6000-315-XX UTILITY USERS TAX 2,267,431 2,395,107 2,461,800 2,461,800 2,520,700 2,571,100
101-6000-317-XX FRANCHISE TAXES 1,709,008 1,711,456 1,726,000 1,726,000 1,811,700 1,847,900
101-6000-318-10 PROPERTY TRANSFER TAX 178,813 238,303 180,000 180,000 209,100 213,300
101-6000-318-20 GOLF TAX 278,343 346,413 336,300 336,300 338,600 345,400
Subtotal for 14,854,077 17,295,832 18,481,517 19,609,517 20,058,800 20,494,800Taxes
License/Permits
101-1002-325-10 FILM PERMITS 21,408 68,982 50,000 50,000 76,900 78,400
101-1025-326-10 ANIMAL CONTROL FEES 45,810 50,161 58,600 58,600 51,200 52,200
101-3001-324-10 RIGHT OF WAY PERMITS 39,819 57,967 47,100 47,100 85,900 90,200
101-3001-324-20 DUMPSTER PERMITS 0 0 0 0 1,100 1,200
101-3006-327-10 PARKING PERMITS 0 0 12,000 12,000 500 500
101-4001-322-10 PLAN & ZONE PERMIT 319,329 417,508 445,500 445,500 330,500 347,000
101-4001-322-20 PLAN - INVESTIGATION 18,200 14,889 16,900 16,900 15,700 16,500
101-4001-322-30 PLAN - MISC FEES 5,324 2,678 2,800 2,800 2,800 2,900
101-4001-322-40 PLAN - DATA PROCESS 8,751 6,734 6,900 6,900 7,200 7,600
101-4001-322-50 PLAN - HIST DATA FEE 8,836 7,685 7,800 7,800 8,200 8,600
101-4002-323-10 B&S PLAN CHECK 316,544 324,506 324,900 324,900 319,500 335,500
101-4002-323-20 B&S PERMITS 786,162 867,478 825,000 825,000 975,800 1,024,500
101-4002-323-50 B&S SMIP FEES 3,820 1,262 1,100 1,100 1,300 1,400
101-4002-323-60 B&S STATE BLDG STD 0 0 200 200 200 200
101-4003-321-10 MASSAGE PERMITS 1,537 2,715 0 0 2,800 2,900
36
Account # Account Description
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13
GENERAL FUND REVENUES
101-4004-322-60 VIEW RESTORATION FEES 7,105 13,015 15,700 15,700 14,000 14,700
101-4006-323-40 B&S GEOLOGY FEES 171,936 117,079 200,000 200,000 150,000 150,000
Subtotal for 1,754,581 1,952,659 2,014,500 2,014,500 2,043,600 2,134,300License/Permits
Fine/Forfeitures
101-1021-351-10 MISC COURT FINES 205,635 172,994 203,600 140,600 148,900 151,900
101-1021-351-20 FALSE ALARM FINES 8,100 5,900 13,400 13,400 6,000 6,100
Subtotal for 213,735 178,894 217,000 154,000 154,900 158,000Fine/Forfeitures
Rents
101-3001-364-XX RENT - CITY HALL 1,455 302 0 0 0 0
101-5030-347-60 HIKE FEES 0800000
101-5030-347-70 SHORELINE PKNG LOT FEE 43,857 50,582 43,500 43,500 48,900 48,900
101-5030-364-XX RENT - REC & PARKS 128,199 113,597 105,000 105,000 115,600 117,900
101-5060-347-XX PVIC ADMISSIONS 0 1,443 0 0 1,000 1,000
101-5060-364-XX RENT - PVIC 181,534 208,855 180,000 180,000 122,800 125,300
101-5060-369-20 PVIC GIFT SHOP 80,272 97,738 98,100 98,100 110,000 112,000
101-6000-363-XX RENT - CITYWIDE 158,018 228,815 127,300 127,300 142,500 145,400
101-6000-364-30 RENTAL INCOME OTHER 1,045 1,520 0 0 0 0
Subtotal for 594,380 702,932 553,900 553,900 540,800 550,500Rents
Interest
101-6000-361-10 INTEREST EARNINGS 266,124 73,144 65,000 65,000 50,800 76,210
Subtotal for 266,124 73,144 65,000 65,000 50,800 76,210Interest
Charges for Services
101-3001-344-10 ENGINEERING FEES 200 5,125 0 0 0 0
101-3001-381-10 SPECIAL FUND ADMIN 145,300 148,200 151,200 151,200 154,300 157,400
101-3006-344-20 SALE OF SIGNS/SERVICES 4,618 7,308 6,600 6,600 7,500 7,700
101-5070-347-80 REC FEES - REACH 8,863 6,695 9,000 9,000 9,400 9,600
Subtotal for 158,981 167,328 166,800 166,800 171,200 174,700Charges for Services
From Other Agency
101-3006-334-10 GRANT INCOME 0 0 75,000 15,000 0 0
37
Account # Account Description
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13
GENERAL FUND REVENUES
101-5010-331-10 FEDERAL GRANT INCOME 0 18,015 0 0 0 0
101-6000-334-10 ST MANDATE REIMB 4,797 25,003 0 0 0 0
101-6000-335-10 MOTOR VEHICLE IN-LIEU 147,904 127,658 140,000 140,000 151,900 151,900
Subtotal for 152,701 170,676 215,000 155,000 151,900 151,900From Other Agency
Other Revenue
101-1021-369-10 MISC REVENUES 7,221 3,984 0 0 0 0
101-5030-365-XX DONATIONS - DISC RM - LL 100 100 250 250 0 0
101-5040-365-40 DONATIONS - JULY 4TH 0 0 5,350 5,350 4,000 4,000
101-5040-365-70 DONATIONS - SPEC EVENT 25,600 0 0 0 0 0
101-5040-369-10 MISC REVENUES 3,045 0 0 0 0 0
101-5060-365-20 DONATIONS - PVIC 11,482 11,575 9,300 9,300 12,000 12,200
101-5070-365-30 DONATIONS - REACH 0 0 200 200 5,000 5,100
101-6000-365-10 DONATIONS - GENERAL 0470000
101-6000-369-10 MISC REVENUES 65,919 76,361 18,900 18,900 5,200 5,300
Subtotal for 113,367 92,067 34,000 34,000 26,200 26,600Other Revenue
18,107,946 20,633,532 21,747,717 22,752,717 23,198,200 23,767,010General Fund Revenue Totals
38
PU
B
L
I
C
S
A
F
E
T
Y
$4,355,050
CO
M
M
U
N
I
T
Y
D
E
V
E
L
O
P
M
E
N
T
2
,
6
4
8
,
0
0
0
AD
M
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I
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T
R
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3,825,500
PU
B
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I
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W
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S
4,203,350
FI
N
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&
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RE
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1,709,865
IN
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4,839,253
TO
T
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L
$23,649,318
GE
N
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R
A
L
F
U
N
D
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S
-
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X
P
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N
D
I
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S
A
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P
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R
A
T
I
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G
T
R
A
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S
F
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R
S
O
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FY
1
1
-
1
2
IN
F
R
A
S
T
R
U
C
T
U
R
E
21
%
CO
M
M
U
N
I
T
Y
DE
V
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L
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P
M
E
N
T
11
%
AD
M
I
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I
S
T
R
A
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I
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16
%
PU
B
L
I
C
W
O
R
K
S
18
%
RE
C
R
E
A
T
I
O
N
7%
FI
N
A
N
C
E
&
IN
F
O
R
M
A
T
I
O
N
T
E
C
H
9%
PU
B
L
I
C
S
A
F
E
T
Y
18
%
39
PU
B
L
I
C
S
A
F
E
T
Y
$4,651,950
CO
M
M
U
N
I
T
Y
D
E
V
E
L
O
P
M
E
N
T
2
,
7
6
3
,
8
0
0
AD
M
I
N
I
S
T
R
A
T
I
O
N
3,774,700
PU
B
L
I
C
W
O
R
K
S
4,272,200
FI
N
A
N
C
E
&
I
N
F
O
R
M
A
T
I
O
N
T
E
C
H
2
,
1
6
4
,
2
0
0
RE
C
R
E
A
T
I
O
N
1,819,025
IN
F
R
A
S
T
R
U
C
T
U
R
E
4,974,200
TO
T
A
L
$24,420,075
GE
N
E
R
A
L
F
U
N
D
U
S
E
S
-
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X
P
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N
D
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R
A
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S
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T
FY
1
2
-
1
3
IN
F
R
A
S
T
R
U
C
T
U
R
E
21
%
CO
M
M
U
N
I
T
Y
DE
V
E
L
O
P
M
E
N
T
11
%
AD
M
I
N
I
S
T
R
A
T
I
O
N
15
%
PU
B
L
I
C
W
O
R
K
S
17
%
RE
C
R
E
A
T
I
O
N
7%
FI
N
A
N
C
E
&
IN
F
O
R
M
A
T
I
O
N
T
E
C
H
9%
PU
B
L
I
C
S
A
F
E
T
Y
20
%
40
Program
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13
GENERAL FUND EXPENDITURE SUMMARY BY PROGRAM
104,015 105,935 95,935 106,135 136,500 143,500City Council1001
1,266,990 1,368,077 1,530,867 1,718,767 1,671,300 1,675,000City Manager1002
1,000,542 1,048,721 1,065,000 1,065,000 1,065,000 1,065,000City Attorney1003
276,388 379,289 279,549 460,549 492,550 414,450City Clerk1004
143,351 85,961 83,400 94,400 107,800 107,800Community Outreach1005
0 0 0 0 101,000 104,700RPV TV1006
179,084 206,212 207,469 247,469 251,350 264,250Personnel1011
1,053,751 1,269,290 1,283,570 1,324,570 1,375,300 1,454,000Finance2020
705,668 545,915 628,067 508,747 599,200 586,800Information Technology - Data2030
65,398 73,675 92,970 92,970 93,800 123,400Information Technology - Voice2035
4,795,187 5,083,075 5,266,827 5,618,607 5,893,800 5,938,900AdministrationSubtotal for
3,941,881 3,939,997 3,994,087 3,994,087 4,015,000 4,300,800Sheriff1021
71,934 38,294 212,545 240,545 71,500 71,500Special Programs1024
117,926 77,879 125,250 140,250 120,250 122,750Animal Control1025
69,229 171,265 99,645 176,745 148,300 156,900Emergency Preparedness1026
4,200,970 4,227,435 4,431,527 4,551,627 4,355,050 4,651,950Public SafetySubtotal for
1,087,340 1,658,617 1,896,910 1,995,660 2,055,000 2,164,200Public Works Administration3001
291,538 209,778 277,400 348,400 154,000 156,000Traffic Management3006
146,722 122,283 149,600 174,600 180,300 180,800Storm Water Quality3007
576,573 447,825 599,000 634,000 620,800 584,200Building Maintenance3008
829,796 613,556 1,316,249 1,817,249 1,130,250 1,124,000Parks, Trails & Open Space Mainten3009
102,344 57,194 61,300 90,300 63,000 63,000Sewer Maintenance3026
3,034,313 3,109,253 4,300,459 5,060,209 4,203,350 4,272,200Public WorksSubtotal for
1,315,606 1,320,867 1,275,844 1,482,844 1,296,800 1,352,500Planning4001
519,947 611,145 591,509 650,509 653,200 686,300Building & Safety4002
177,141 179,432 191,594 191,594 208,500 221,200Code Enforcement4003
193,153 324,139 319,276 319,276 339,500 353,800View Restoration4004
45,581 10,550 0 65,450 0 0NCCP4005
160,722 108,453 200,000 200,000 150,000 150,000Geology4006
2,412,150 2,554,586 2,578,223 2,909,673 2,648,000 2,763,800Community DevelopmentSubtotal for
491,422 593,076 371,220 323,220 779,300 824,700Recreation Administration5010
350,404 419,807 441,538 461,538 441,190 467,250Recreational Facilities5030
86,667 25,540 40,980 40,980 52,200 69,500Special Events5040
334,067 294,559 328,291 328,291 383,375 407,375Point Vicente Interpretive Center5060
91,283 68,488 73,790 53,790 53,800 50,200REACH5070
1,353,843 1,401,470 1,255,819 1,207,819 1,709,865 1,819,025RecreationSubtotal for
15,796,463General fund Expenditure Totals 16,375,819 17,832,855 19,347,935 18,810,065 19,445,875
41
GENERAL FUND TRANSFERS
Description
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13
TRANSFERS IN
Fr CDBG 20,646 26,847 26,848 0 0 0
Fr Emp Benefits 0 0 0 0 340,000 0
Fr Measure A Maintenance 54,200 38,460 151,000 151,000 100,000 100,000
Fr Prop A 2,700 2,800 0 0 0 0
Fr PS Grants 100,000 100,000 100,000 100,000 0 0
Fr Utility Undergrd 0 0 90,000 90,000 0 0
Fr Waste Reduction - Park Maint 0 0 12,000 12,000 12,000 12,000
Subtotal for 177,546 168,107 379,848 353,000 452,000 112,000TRANSFERS IN
TRANSFERS OUT
Advance to RDA 0 0 -47,200 -47,200 0 0
To Abalone Cove Sewer Maint -10,700 -14,700 -10,700 -32,700 -10,700 -10,700
To Building Improvements 0 0 0 0 -15,000 0
To CDBG 0 0 0 -44,000 0 0
To Employee Ben 0 -1,575,501 0 0 0 0
To Habitat Restoration -115,000 -169,000 -109,900 -109,900 -90,000 -90,000
To Improv Authority Port Bend -82,252 -110,000 -101,000 -101,000 -60,000 -106,000
To Infrastructure Improv Admin -3,000,000 0 0 -2,630,000 -2,880,000 -2,872,500
To Parks Improv 0 0 0 0 -100,000 -255,000
To Parks Improvements -16,570 -54,000 -2,484,095 -2,484,095 0 0
To RPV TV -54,590 -105,000 -85,000 -85,000 0 0
To Sewer Improv 0 0 0 -211,000 0 0
To Street Improvements -1,515,001 -1,362,000 -1,326,052 -1,299,204 -1,623,553 -1,575,000
To Street Maint - Non Pavement -242,845 -22,000 0 0 0 0
To Street Maint - Pavement Mgt -212,180 0 0 0 0 0
To Subregion 1 -55,000 -55,000 -70,000 -70,000 -60,000 -65,000
Subtotal for -5,304,138 -3,467,201 -4,233,947 -7,114,099 -4,839,253 -4,974,200TRANSFERS OUT
-5,126,592 -3,299,094 -3,854,099 -6,761,099 -4,387,253 -4,862,200General Fund Net Transfer Totals
42
Department:General Fund
Budget Program:General Non-Program Transfers
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
10,700 10,700Transfer to the Abalone Cove Sewer District fund for the City's sewer system
maintenance contribution.
To Abalone Cove Sewer Maint
15,000 0Transfer to the CIP fund for the following building and facility improvements:
1. City Hall Community Room Drop Ceiling (FY11-12 $15,000)
To Building Improvements
90,000 90,000The General Fund subsidizes the Habitat Restoration fund for management of the NCCP
open space preserve.
To Habitat Restoration
60,000 106,000The General Fund subsidizes the Portuguese Bend fund of the Improvement Authority for
annual maintenance of landslide mitigation facilities originally funded by the RDA.
To Improv Authority Port Bend
2,880,000 2,872,500Funding for the Reserve for future Capital Projects, roughly equivalent to an amount
equal to transient occupancy tax revenue.
The FY11-12 transfer includes an additional $50,000 for an Infrastructure Report Card.
To Infrastructure Improv Admin
100,000 255,000Transfer to the CIP fund for the following park, trails and open space improvements:
1. Ladera Linda Site Master Plan (FY11-12 $100,000)
2. Ryan Park Southern Entrance Road (FY12-13 $220,000)
3. Shoreline Park Erosion Control (FY12-13 $35,000)
To Parks Improv
1,623,553 1,575,0001. Primary funding for the annual Residential pavement rehabilitation project that
includes overlay and slurry seal. (FY11-12 $1,575,000 and FY12-13 $1,575,000)
2. A portion of the City’s matching contribution for the Hawthorne Blvd. Traffic Signal
Synchronization project, which is primarily funded with a grant. (FY11-12 $48,553)
To Street Improvements
60,000 65,000Interest earned on the Subregion 1 endowment is not adequate to fund maintenance
activities. Therefore, the General fund must subsidize Subregion 1 landscape
maintenance.
To Subregion 1
43
RANCHO PALOS VERDES REDEVELOPMENT AGENCY
The Rancho Palos Verdes Redevelopment Agency (RDA) was established in
1984 with the primary purpose of providing mitigation measures to stabilize
landslides in the Abalone Cove and Portuguese Bend areas of the City.
RDA expenditures for landslide mitigation facilities are accounted for in two
separate funds based on the geographical boundaries of the two landslide areas.
In addition, the RDA maintains a Housing Set-Aside fund to account for the 20%
tax increment set-aside for affordable housing purposes as required by law, and
a Debt Service fund to account for the outstanding debt. Program budgets and
justifications are included in the Public Works section of this two-year budget
document; with the exception of the Housing Set-Aside fund, which is included in
the Community Development section.
Operating and maintenance expenditures for the landslide mitigation facilities
constructed by the RDA are budgeted and accounted for within the Joint Powers
Improvement Authority.
The City has entered into an agreement to provide the RDA operating funds in
the form of advances from the City’s General fund, as the RDA requires in
carrying out its function. Each fiscal year, interest accrues on these advances (at
the rate of 3% plus the average Local Agency Investment Fund rate, or LAIF
rate) and is added to the balance of the loan. A Summary of RDA Loans from
the City is included in this budget section.
The 20% housing set-aside is for the purpose of preserving, improving and
expanding housing opportunities for low and moderate income residents. In
FY09-10 and FY10-11, the RDA expended the 20% set-aside funds it had
accrued over the years on the development of the City’s first affordable housing
project - the 34-unit Mirandela Senior Affordable Housing Complex. In the future,
the RDA will continue to expend its 20% funds towards affordable housing
opportunities.
44
Estimated Estimated
Fund Balance FY11-12 FY11-12 FY11-12 FY11-12 Fund Balance
Fund 6/30/2011 Revenues Transfers In Expenditures Transfers Out 6/30/2012
RDA - HOUSING SET-ASIDE 18,133 234,600 12,500 240,233
RDA - DEBT SERVICE 304,726 1,608,500 1,554,250 358,976
RDA - PORTUGUESE BEND 273,510 1,370 36,800 238,080
RDA - ABALONE COVE 6,234 6,234
GRAND TOTALS 602,603 1,844,470 - 1,603,550 - 843,523
Estimated Estimated
Fund Balance FY12-13 FY12-13 FY12-13 FY12-13 Fund Balance
Fund 6/30/2012 Revenues Transfers In Expenditures Transfers Out 6/30/2013
RDA - HOUSING SET-ASIDE 240,233 241,050 12,500 468,783
RDA - DEBT SERVICE 358,976 1,702,000 1,646,550 414,426
RDA - PORTUGUESE BEND 238,080 1,790 37,200 202,670
RDA - ABALONE COVE 6,234 6,234
GRAND TOTALS 843,523 1,944,840 - 1,696,250 - 1,092,113
REDEVELOPMENT AGENCY SUMMARY OF FUNDS
45
Actual Actual Estimated Proposed Proposed
FY08-09 FY09-10 FY10-11 FY11-12 FY12-13
Portuguese Bend
Beginning loan balance 12,438,050 13,082,973 13,561,526 14,036,226 14,527,526
Advances from the City's General fund - - - - -
Accrued Interest 644,923 478,553 474,700 491,300 544,800
Ending loan balance 13,082,973 13,561,526 14,036,226 14,527,526 15,072,326
Abalone Cove
Beginning loan balance 3,571,995 3,803,998 4,033,149 4,520,832 4,767,999
Advances from the City's General fund 44,485 86,831 346,483 88,967 21,400
Accrued Interest 187,518 142,320 141,200 158,200 178,800
Ending loan balance 3,803,998 4,033,149 4,520,832 4,767,999 4,968,199
Summary of RDA Loans from the City
46
RANCHO PALOS VERDES JOINT POWERS IMPROVEMENT AUTHORITY
Operating and maintenance expenditures for the landslide mitigation facilities
constructed by the Rancho Palos Verdes Redevelopment Agency (RDA) are
budgeted and accounted for within the Joint Powers Improvement Authority.
Maintenance within the Abalone Cove landslide area is funded in accordance
with the 1987 Landslide Settlement Agreement between the City, the RDA, and
the County. The agreement required that $1,000,000 of the original $10,000,000
bond proceeds be set aside as a non-expendable deposit from which investment
interest earnings are to be used for the cost of landslide mitigation facility
maintenance within Abalone Cove.
Unlike Abalone Cove, maintenance within the Portuguese Bend landslide area
has no independent source of funding. These costs are funded with annual
operating transfers from the City’s General Fund, and are accounted for in a
separate fund within the Improvement Authority in order to prevent commingling
of funding sources. It should be noted that according to the Landslide Settlement
Agreement, tax increment revenue of the RDA is not to be used to provide
maintenance for either Abalone Cove or Portuguese Bend landslide mitigation
facilities.
Program budgets and justifications are shown within the Public Works
Department, which has responsibility for administering those programs.
47
Estimated Estimated
Fund Balance FY11-12 FY11-12 FY11-12 FY11-12 Fund Balance
Fund 6/30/2011 Revenues Transfers In Expenditures Transfers Out 6/30/2012
IMPROV AUTH - PORT BEND 243,650 1,220 60,000 143,350 161,520
IMPROV AUTH - AB COVE 230,232 6,200 49,750 186,682
GRAND TOTALS 473,882 7,420 60,000 193,100 - 348,202
Estimated Estimated
Fund Balance FY12-13 FY12-13 FY12-13 FY12-13 Fund Balance
Fund 6/30/2012 Revenues Transfers In Expenditures Transfers Out 6/30/2013
IMPROV AUTH - PORT BEND 161,520 1,210 106,000 143,400 125,330
IMPROV AUTH - AB COVE 186,682 8,900 49,900 145,682
GRAND TOTALS 348,202 10,110 106,000 193,300 - 271,012
IMPROVEMENT AUTHORITY SUMMARY OF FUNDS
48
CITY COUNCIL (101-1001)
The City Council is the legislative body of the City and is comprised of five members elected at
large to serve four-year terms, with a limit of two terms. The City Council formulates policies in
response to the needs, values and interests of the citizens. The City Council appoints the City
Manager, as well as residents to serve on various volunteer boards, commissions, and committees.
The City Council also fixes the compensation of its officers and staff; and takes actions on fees,
assessments and other forms of revenue set forth by the government code. In addition, the Council
approves the expenditure of City funds; establishes City ordinances and resolutions; and approves
City contracts. City Council elections are conducted in November of odd numbered years.
The City Council’s budget includes a monthly part-time salary of $400 per Council Member, health
insurance benefits, a travel allowance for City business, and memberships in various local
organizations.
49
Account # Account Description
Budget Program:City Council
Department:City Council
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1001-411-12-00 SALARY & WAGES - PT 0 -15,012 -13,800 -24,000 -24,000 -24,000
101-1001-411-29-00 EMPLOYEE BENEFITS -52,400 -40,478 -39,035 -39,035 -69,000 -76,000
101-1001-411-57-00 MEETINGS & CONFRNC -15,167 -18,645 -20,000 -20,000 -20,000 -20,000
101-1001-411-59-20 MEMBERSHIPS & DUES -22,543 -21,898 -19,600 -19,600 -20,000 -20,000
101-1001-411-61-00 OP SUPP/MINOR EQUIP -2,355 -4,352 -3,500 -3,500 -3,500 -3,500
101-1001-411-69-00 OTHER MISCELLANEOU -11,550 -5,550 0 0 0 0
-104,015 -105,935 -95,935 -106,135 -136,500 -143,500Expenditure Subtotals
-104,015 -105,935 -95,935 -106,135 -136,500 -143,500Net (Uses)/Resources Program Totals
50
Budget Program:City Council
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Council
101-1001-411-12-00 SALARY & WAGES - PT 24,000 24,000
The City Council Members are each paid a part-time salary of
$400 per month.
101-1001-411-29-00 EMPLOYEE BENEFITS 69,000 76,000
The cost for the City Council’s participation in the City’s medical,
dental, vision and life insurance programs. The City pays 100% of
the health insurance premiums for City Council Members, and
50% of the premiums for their dependents. In addition, this
appropriation provides for federal and state payroll taxes on the
Council Members’ part-time salaries as required by law.
101-1001-411-57-00 MEETINGS & CONFRNCS 20,000 20,000
$4,000 is allocated for each member of City Council for travel,
training, and conference expenses.
101-1001-411-59-20 MEMBERSHIPS & DUES 20,000 20,000
This account provides for City Council membership in the
following organizations:
1. Local Governments for Sustainability
2. California Coastal Coalition
3. California Contract Cities Association
4. South Bay Cities Council of Governments
5. West Basin Municipal Water District
6. Portuguese Bend Community Association
101-1001-411-61-00 OP SUPP/MINOR EQUIP 3,500 3,500
Stationery items for City Council such as business cards,
letterhead and binders.
51
CITY ATTORNEY (101-1003)
The City retains the firm of Richards, Watson & Gershon to provide City Attorney services. The City
Attorney, Carol W. Lynch, provides legal advice to the City Council, City Manager and other City
officials. As the legal advisor to the City Council, the City Attorney attends all regular City Council
meetings and reviews City ordinances, resolutions, contracts, and opinions. In addition, the City
Attorney represents the City in legal matters and court cases.
52
Account # Account Description
Budget Program:City Attorney
Department:City Attorney
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1003-411-32-00 PROF/TECH SERVICE -25,990 -140,337 -65,000 -65,000 -65,000 -65,000
101-1003-411-33-00 LEGAL SERVICES -974,552 -908,384 -1,000,000 -1,000,000 -1,000,000 -1,000,000
-1,000,542 -1,048,721 -1,065,000 -1,065,000 -1,065,000 -1,065,000Expenditure Subtotals
-1,000,542 -1,048,721 -1,065,000 -1,065,000 -1,065,000 -1,065,000Net (Uses)/Resources Program Totals
53
Budget Program:City Attorney
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Attorney
101-1003-411-32-00 PROF/TECH SERVICE 65,000 65,000
Specialized contractual services, with third party legal advisors,
associated with litigation and prosecution. Expenditures in this
account are for the services of law firms other than Richards,
Watson & Gershon. The amount expended in prior years has
varied due to fluctuations in the levels of special litigation and
routine code enforcement prosecution activity.
101-1003-411-33-00 LEGAL SERVICES 1,000,000 1,000,000
Legal services are provided to the City by Richards, Watson &
Gershon (RWG). Basic legal costs account for about 40% of
RWG annual legal fees, while litigation costs represent about 60%.
54
CITY ADMINISTRATION
The City Manager, as the administrative head of the City, ensures that the policies of the City
Council are carried out. Aside from the day-to-day direction of the City's departments, the City
Manager's Office is also responsible for overseeing the budget and risk management, managing
the Community Outreach, Personnel and Employee Benefits programs, as well as overseeing
the City's Emergency Preparedness Program. The City Clerk's Office is responsible for all of
the mandated functions of the City Clerk's Office, including preparation of City Council meeting
agendas, records management and elections. The Deputy City Manager also oversees the
City’s contract with the Los Angeles County Sheriff’s Department. Some of the specific
activities within City Administration include:
CITY MANAGER (101-1002)
• Maintain regular contact with City Council members to insure they are fully informed of all
significant activities occurring in or around the City;
• Coordinate City participation in various governmental organizations such as the League of
California Cities, California Contract Cities Association, South Bay Cities Council of
Governments and Southern California Association of Governments, including attending
regional meetings, participating in seminars, and other as-needed support;
• Monitor the activities of City departments to insure they are carrying out City Council policy;
• Prepare weekly status reports, which provide updates on various activities and outstanding
issues to the City Council;
• Oversee the preparation of the City Council agendas;
• Supervise the development, preparation and implementation of the City budget;
• Monitor state and federal legislation affecting municipalities;
• Handle resident concerns and disputes, which are not resolved at the department level;
• Maintain daily contact with the City Attorney’s Office regarding any pertinent City activities,
citizen contacts or events that may require the City Attorney’s early involvement.
• Update the Administrative Instruction Manual and City Council Policy Manual;
• Administer the General Liability, Workers Compensation, and Property insurance coverage
programs;
• Coordinate City participation in the California Joint Powers Insurance Authority (CJPIA),
which is the pooling agency for 123 cities and governmental agencies; and,
• Monitor the City's risk prevention and safety program.
City Manager Carolyn Lehr
55
CITY CLERK (101-1004)
• Coordinate activities relating to City Council, Redevelopment Agency and Improvement
Authority meetings, including the preparation and distribution of the agenda; publication of
the agenda on the City’s website, and preparation of the minutes;
• Notification of interested parties through publication, the U. S. mail, the City’s email listserve,
and/or posting, as required;
• Administer all general and special municipal elections;
• Receive and process all campaign statements filed by elected officials and candidates under
the Political Reform Act;
• Respond to inquiries about voter registration and polling places;
• Filing Officer for the City's Conflict of Interest Code;
• Conduct the recruitment for all citizen advisory boards;
• Update the City Council Rules of Procedure;
• Accept service on and process all subpoenas, records requests, claims, and summonses;
• Process notarized, recorded, and certified City documents;
• Manage supplemental updates of the Municipal Code, LA County Code, and Government
Code; and,
• Administer the City's records management program including the creation, processing,
retrieval, storage, destruction and retention of City records.
COMMUNITY OUTREACH (101-1005)
• Coordinate Town Hall meetings and workshops, Community Leaders Breakfasts, and the
monthly Mayor's Breakfast meetings;
• Edit and publish quarterly City Newsletters;
• Prepare approximately 100 proclamations, certificates of appreciation and letters of
commendation per year;
• Ensure graphic continuity in the use of the City’s logo in all City publications;
• Issue and oversee approximately 50 film permits per year;
• Administer cable television franchise, including handling customer service complaints; and,
• Oversee the broadcast of City meetings and other programming shown on the local
government cable access channel.
Deputy City Manager Carolynn Petru
56
RPV TV (226-1007)
• Provide educational programming and useful information, which is of particular value to the
residents of Rancho Palos Verdes, in programs that are produced or commissioned by the
City; and,
• Provide educational opportunities for students to learn pre-production, production and post-
production of programs that are to be broadcast on cable television.
PERSONNEL (101-1011)
• Administer the City’s salary ranges and compensation pool;
• Conduct personnel recruitments;
• Monitor performance reviews, promotions and disciplinary actions;
• Conduct employee training sessions; and,
• Prepare and update the Management and Competitive Service Employee Personnel Rules,
job descriptions and employee handbook.
Human Resources Manager Eric Mausser
EMPLOYEE BENEFITS (685-1015)
• Administer employee health care, disability, retirement, and other benefit programs; and,
• Manage the employee performance incentive and tuition reimbursement programs.
CITY ADMINISTRATION PERFORMANCE INDICATORS
EMPLOYEE INCENTIVE PROGRAM
City Council challenged staff to develop an employee incentive program for the coming year that
tied incentive compensation levels to positive, pro-active financial and customer service
improvements, beginning in Fiscal Year 10-11. Applying a private-sector, incentive-based
model, staff was tasked with offsetting potential personnel incentive payments by identifying
cost savings and locating new sources of revenue--all while improving service and efficiency.
Rancho Palos Verdes is already a lean organization with the lowest revenue per capita in the
South Bay and the fewest full-time employees for its population.
57
Staff met the challenge, generating a total of 138 suggestions. A multi-departmental committee
examined the suggestions closely and identified the best ideas. 17 ideas involved cost
savings/new revenue and 29 provided enhanced customer service and organizational
efficiencies. Those ideas totaled over $600,000 in cost savings and revenue generation, far
exceeding City Council’s target of $150,000 for fiscal year 10-11. Staff’s suggestions and
accomplishments were highlighted at a “Spotlight on Achievements” event on May 3, 2011.
CITY COUNCIL MINUTES
In June 2009, the Council authorized the City Clerk’s Office to convert from preparing summary
minutes to action minutes for all televised City Council meetings and detailed minutes for all
non-televised City Council meetings. As a result of this change, the City Clerk discontinued the
use of a contract minute taker and began transcribing the minutes in-house. The goal is to have
the draft minutes ready for Council’s adoption within thirty days of the meeting, including the
time it takes for the City Clerk to circulate the draft minutes to staff for comments prior to placing
them on the agenda for approval. As reflected in the following graph, there has been a marked
decrease in turnaround time for the production of the minutes, in spite of an increase in the
number of meetings and other increasing work demands in the office. For purposes of
comparison, in 2007, there were 32 Council meetings with an average time between the
meeting date and the date of approval of the minutes of approximately 98 days; and in 2008,
there were 35 Council meetings with an average time between the meeting date and the date of
approval of the minutes of approximately 103 days. As further illustrated in the graph, in 2009
there were 40 meetings with an average time between the meeting date and the date of
approval of the minutes of approximately 43 days; and in 2010 there were 44 meetings with an
average time between the meeting date and the date of approval of the minutes of
approximately 28 days.
Approval of Council Minutes
0
20
40
60
80
100
120
2007 2008 2009 2010
Year
A
v
e
r
a
g
e
N
u
m
b
e
r
o
f
D
a
y
s
t
o
A
p
p
r
o
v
e
58
PERSONNEL
Over the last 10 years, employee resignations have averaged 4.6 per year, or about 8% of the
City’s full-time staff.
Employee Turn Over
0
1
2
3
4
5
6
7
8
2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10
Fiscal Year
Nu
m
b
e
r
o
f
R
e
s
i
g
n
a
t
i
o
n
s
RISK MANAGEMENT
The number of Workers Compensation claims (including part-time staff and volunteers) has
remained low through the years. Rancho Palos Verdes is consistently among the leaders in low
workers compensation losses among cities of our size and risk. The recent increase in claims
reflects a change in the industry standards of what constitutes a claim.
Workers Compensation Claims
Fiscal Year Number
1999-00 0
2000-01 1
2001-02 0
2002-03 0
2003-04 1
2004-05 0
2005-06 0
2006-07 0
2007-08 1
2008-09 2
2009-10 5
59
The majority of liability claims filed against the City tend to be related to City trees, traffic
accidents and trip and falls at City facilities. The City’s liability claims tend to average fewer
than fifteen claims annually. However, the number of claims increased substantially in 2005-
2006 as a result of the 2004/2005 disaster rainstorms. Our claim experience compared with
other cities of our size and risk is about average.
Liability Claims
0
5
10
15
20
25
30
35
1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10
Fiscal Year
N
u
m
b
e
r
o
f
C
l
a
i
m
s
60
Account # Account Description
Budget Program:City Manager
Department:City Administration
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1002-411-11-00 SALARY & WAGES - FT -390,295 -481,473 -480,700 -553,600 -639,900 -670,100
101-1002-411-12-00 SALARY & WAGES - PT -19,240 -29,433 -34,000 -34,000 0 0
101-1002-411-29-00 EMPLOYEE BENEFITS -119,540 -169,779 -147,117 -147,117 -229,300 -245,900
101-1002-411-32-00 PROF/TECH SERVICE -20,305 -70,262 -85,000 -193,000 -188,000 -113,000
101-1002-411-52-00 INSURANCE -667,195 -417,170 -750,000 -750,000 -555,000 -580,000
101-1002-411-53-00 POSTAGE -50 -29 -100 -100 -100 -100
101-1002-411-55-00 PRINTING & BINDING -407 -494 -600 -600 -600 -600
101-1002-411-56-00 MILEAGE REIMBURSE -662 -496 -300 -300 -200 -200
101-1002-411-57-00 MEETINGS & CONFRNC -11,548 -8,395 -4,500 -4,500 -8,500 -8,500
101-1002-411-59-10 TRAINING 0-2980000
101-1002-411-59-20 MEMBERSHIPS & DUES -21,162 -21,253 -22,000 -22,000 -22,000 -22,000
101-1002-411-59-30 PUBLICATIONS -330 -197 -250 -250 -200 -200
101-1002-411-61-00 OP SUPP/MINOR EQUIP -2,556 -1,520 -2,900 -2,900 -1,500 -1,500
101-1002-411-71-00 LAND -200 -163,178 0 -7,000 0 0
101-1002-411-94-10 EQUIP REPLACE CHARG -13,500 -4,100 -3,400 -3,400 -26,000 -32,900
-1,266,990 -1,368,077 -1,530,867 -1,718,767 -1,671,300 -1,675,000Expenditure Subtotals
101-1002-325-10-00 FILM PERMITS 21,408 68,982 50,000 50,000
License/Permit 76,900 78,400
21,408 68,982 50,000 50,000 76,900 78,400Revenue Subtotals
-1,245,582 -1,299,095 -1,480,867 -1,668,767 -1,594,400 -1,596,600Net (Uses)/Resources Program Totals
61
Budget Program:City Manager
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
101-1002-411-11-00 SALARY & WAGES - FT 639,900 670,100
Salaries and wages paid to full-time City employees allocated to
this program.
101-1002-411-29-00 EMPLOYEE BENEFITS 229,300 245,900
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-1002-411-32-00 PROF/TECH SERVICE 188,000 113,000
Funds professional contract services for a grant writing consultant
($50,000), aviation (aircraft noise) consultant ($15,000) and
federal lobbyist to pursue funding for the San Ramon Canyon
Stabilization project ($48,000).
FY11-12 includes a one-time expenditure of $75,000 to conduct a
community survey of municipal services.
101-1002-411-52-00 INSURANCE 555,000 580,000
Cost for the City’s general liability and property insurance
coverage through the California Joint Powers Insurance Authority
(CJPIA). The annual fluctuations in insurance cost are the result
of retrospective refunds or deposits. These adjustments are
applied annually based on CJPIA’s analysis of the City’s actual
claims history.
101-1002-411-53-00 POSTAGE 100 100
Charges for express mail, messenger and delivery services.
101-1002-411-55-00 PRINTING & BINDING 600 600
Charges for outside printing and/or binding for letterhead,
business cards, forms, brochures and other published documents.
101-1002-411-56-00 MILEAGE REIMBURSE 200 200
Reimbursement for use of employees' private automobiles for City
business.
101-1002-411-57-00 MEETINGS & CONFRNCS 8,500 8,500
Expenses related to travel by employees in the City Manager's
Office to meetings and conferences sponsored by the League of
California Cities, South Bay Council of Governments and
California Contract Cities Association. Other travel may be
included in this account, such as special lobbying trips to
62
Budget Program:City Manager
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
Sacramento and attendance at miscellaneous regional meetings.
101-1002-411-59-20 MEMBERSHIPS & DUES 22,000 22,000
Funds membership in the following organizations:
1. Rotary Club of the Palos Verdes Peninsula
2. League of California Cities
3. International City Managers Association (ICMA)
4. American Planning Association (APA)
5. Local Agency Formation Commission (LAFCO) participation fee
101-1002-411-59-30 PUBLICATIONS 200 200
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
101-1002-411-61-00 OP SUPP/MINOR EQUIP 1,500 1,500
This budget provides for miscellaneous office supplies.
101-1002-411-94-10 EQUIP REPLACE CHARGE 26,000 32,900
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
63
Account # Account Description
Budget Program:City Clerk
Department:City Administration
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1004-411-11-00 SALARY & WAGES - FT -166,652 -186,208 -185,300 -185,300 -242,000 -254,100
101-1004-411-12-00 SALARY & WAGES - PT -937 -17,163 -2,000 -2,000 0 0
101-1004-411-29-00 EMPLOYEE BENEFITS -74,110 -80,437 -71,209 -71,209 -103,700 -111,800
101-1004-411-32-00 PROF/TECH SERVICE -23,798 -85,970 -8,300 -189,300 -112,500 -8,500
101-1004-411-53-00 POSTAGE 0-120000
101-1004-411-54-00 LEGAL NOTICES AND AD -1,978 -3,023 -2,500 -2,500 -2,500 -2,500
101-1004-411-55-00 PRINTING & BINDING 0-510000
101-1004-411-56-00 MILEAGE REIMBURSE -325 -55 -200 -200 -250 -250
101-1004-411-57-00 MEETINGS & CONFRNC -469 -557 -2,000 -2,000 -2,000 -2,000
101-1004-411-59-10 TRAINING -2,200 -480 -3,000 -3,000 -5,100 -5,100
101-1004-411-59-20 MEMBERSHIPS & DUES -467 -457 -540 -540 -1,200 -1,200
101-1004-411-59-30 PUBLICATIONS 0 -71 -100 -100 -100 -100
101-1004-411-61-00 OP SUPP/MINOR EQUIP -652 -3,105 -3,000 -3,000 -3,200 -3,200
101-1004-411-94-10 EQUIP REPLACE CHARG -4,800 -1,700 -1,400 -1,400 -20,000 -25,700
-276,388 -379,289 -279,549 -460,549 -492,550 -414,450Expenditure Subtotals
-276,388 -379,289 -279,549 -460,549 -492,550 -414,450Net (Uses)/Resources Program Totals
64
Budget Program:City Clerk
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
101-1004-411-11-00 SALARY & WAGES - FT 242,000 254,100
Salaries and wages paid to full-time City employees allocated to
this program.
101-1004-411-29-00 EMPLOYEE BENEFITS 103,700 111,800
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-1004-411-32-00 PROF/TECH SERVICE 112,500 8,500
1. The cost of the November 2011 General Municipal Election.
(FY11-12 only $104,000)
2. Miscellaneous election expenses include consulting,
translation and election supplies from Martin & Chapman. ($5,000)
3. Municipal Code and County Code updates and maintenance.
($3,500)
101-1004-411-54-00 LEGAL NOTICES AND ADS 2,500 2,500
Publication of legal notices and advertisement for advisory board
recruitment, including election notices in FY11-12.
101-1004-411-56-00 MILEAGE REIMBURSE 250 250
Reimbursement to staff for use of personal vehicles for attending
meetings and conferences.
101-1004-411-57-00 MEETINGS & CONFRNCS 2,000 2,000
Attendance at various City Clerks Association and Records
Management meetings and conferences.
101-1004-411-59-10 TRAINING 5,100 5,100
Training and continuing education focusing on election laws,
records management and notary commission.
101-1004-411-59-20 MEMBERSHIPS & DUES 1,200 1,200
Funds membership in the following organizations:
1. International Institute of Municipal Clerks
2. City Clerks Association of California
3. Association of Records Managers & Administrators (ARMA
International)
4. Association for Information and Image Management (AIIM)
65
Budget Program:City Clerk
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
5. National Notary Association
101-1004-411-59-30 PUBLICATIONS 100 100
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
101-1004-411-61-00 OP SUPP/MINOR EQUIP 3,200 3,200
This budget provides for miscellaneous office supplies.
101-1004-411-94-10 EQUIP REPLACE CHARGE 20,000 25,700
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
66
Account # Account Description
Budget Program:Community Outreach
Department:City Administration
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1005-411-11-00 SALARY & WAGES - FT -34,517 0 0 0 0 0
101-1005-411-29-00 EMPLOYEE BENEFITS -12,110 0 0 0 0 0
101-1005-411-32-00 PROF/TECH SERVICE -1,26100000
101-1005-411-43-00 MAINTENANCE SERVICE 0000-900-900
101-1005-411-53-00 POSTAGE -4,744 -3,200 0 0 -5,500 -5,500
101-1005-411-55-00 PRINTING & BINDING -10,239 -5,438 -1,000 -12,000 -15,000 -15,000
101-1005-411-56-00 MILEAGE REIMBURSE -26 -23 -100 -100 -100 -100
101-1005-411-57-00 MEETINGS & CONFRNC -17,946 -19,100 -19,000 -19,000 -19,000 -19,000
101-1005-411-59-20 MEMBERSHIPS & DUES -3,205 -3,180 -3,300 -3,300 -3,300 -3,300
101-1005-411-61-00 OP SUPP/MINOR EQUIP -7,403 -1,520 -6,500 -6,500 -3,500 -3,500
101-1005-411-93-00 CITY GRANTS -51,900 -53,500 -53,500 -53,500 -60,500 -60,500
-143,351 -85,961 -83,400 -94,400 -107,800 -107,800Expenditure Subtotals
-143,351 -85,961 -83,400 -94,400 -107,800 -107,800Net (Uses)/Resources Program Totals
67
Budget Program:Community Outreach
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
101-1005-411-43-00 MAINTENANCE SERVICES 900 900
The cost of the weekly cable television channel guide.
101-1005-411-53-00 POSTAGE 5,500 5,500
Postage costs for mailing a quarterly City Newsletter and the cost
of postage permits. The Waste Reduction fund pays 35% of this
cost to promote recycling activities.
101-1005-411-55-00 PRINTING & BINDING 15,000 15,000
Charges for outside printing and/or binding for letterhead,
business cards, forms, brochures and other published documents
($1,000).
This budget also reflects the cost of printing a quarterly City
Newsletter ($14,000). The Waste Reduction fund pays for 35% of
this cost to promote recycling activities.
101-1005-411-56-00 MILEAGE REIMBURSE 100 100
Reimbursement to staff for use of personal vehicles for attending
meetings.
101-1005-411-57-00 MEETINGS & CONFRNCS 19,000 19,000
Expenses are included for the following events:
1. Community Leaders' Breakfast. ($2,000)
2. Annual Holiday Reception. ($4,000)
3. Mayors Luncheons with the Mayors from the other three
Peninsula cities and a member from the Palos Verdes Peninsula
Unified School District Board. ($1,200)
4. Mayor/Committee Chair breakfasts, City Council meetings and
workshops, as well as agenda preparation meetings. ($11,800)
101-1005-411-59-20 MEMBERSHIPS & DUES 3,300 3,300
This item provides for City memberships in the following
organizations:
1. Peninsula Chamber of Commerce
2. San Pedro Chamber of Commerce
3. Palos Verdes Peninsula Coordinating Council
101-1005-411-61-00 OP SUPP/MINOR EQUIP 3,500 3,500
This item includes City tiles, lapel pins, engraving and
proclamations.
68
Budget Program:Community Outreach
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
101-1005-411-93-00 CITY GRANTS 60,500 60,500
This item provides specific grants to the following non-profit
organizations serving the Peninsula and South Bay area:
Animal Lovers of South Bay $500
Chamber Orchestra of the South Bay $500
Harbor Community Clinic $4,000
Helpline Youth Counseling $1,000
Kiwanis Club of Rolling Hills Estates $5,000
Los Serenos de Point Vicente $7,000
Norris Center for the Performing Arts $2,500
Palos Verdes Library District (Annex) $10,000
Peninsula Seniors $10,000
Peninsula Symphony Association $500
Pet Protector's League $2,000
South Bay Chamber Music Society $500
South Bay Children’s Health Center $10,000
South Bay Family Healthcare $5,000
Support for Harbor Area Women’s Lives (SHAWL) $2,000
69
Account # Account Description
Budget Program:RPV TV
Department:City Administration
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1006-411-12-00 SALARY & WAGES - PT 0 0 0 0 -27,200 -28,600
101-1006-411-29-00 EMPLOYEE BENEFITS 0 0 0 0 -2,600 -2,800
101-1006-411-32-00 PROF/TECH SERVICE 0 0 0 0 -52,000 -53,000
101-1006-411-59-20 MEMBERSHIPS & DUES 0000-100-100
101-1006-411-61-00 OP SUPP/MINOR EQUIP 0 0 0 0 -14,000 -14,000
101-1006-411-94-10 EQUIP REPLACE CHARG 0 0 0 0 -5,100 -6,200
226-1007-411-12-00 SALARY & WAGES - PT -14,700 -20,150 -27,900 -27,900 0 0
226-1007-411-29-00 EMPLOYEE BENEFITS -2,290 0 -3,232 -3,232 0 0
226-1007-411-32-00 PROF/TECH SERVICE -56,950 -69,260 -51,000 -51,000 0 0
226-1007-411-43-00 MAINTENANCE SERVICE -7,669 -3,000 0 0 0 0
226-1007-411-59-20 MEMBERSHIPS & DUES -900 -75 -1,000 -1,000 0 0
226-1007-411-61-00 OP SUPP/MINOR EQUIP -17,080 -2,240 -2,500 -2,500 0 0
226-1007-411-94-10 EQUIP REPLACE CHARG -1,500 -1,000 -800 -800 0 0
-101,089 -95,725 -86,432 -86,432 -101,000 -104,700Expenditure Subtotals
226-1007-361-10-00 INTEREST EARNINGS 192 -12 10 10Interest 00
226-1007-365-10-00 DONATIONS 0 0 1,000 1,000
Other Revenue 00
192 -12 1,010 1,010 0 0Revenue Subtotals
226-1007-391-10-00 TRANSFERS IN 54,590 105,000 85,000 85,000
Fr Gen'l fund 00
54,590 105,000 85,000 85,000 0 0Transfers In Subtotals
-46,307 9,263 -422 -422 -101,000 -104,700Net (Uses)/Resources Program Totals
70
Budget Program:RPV TV
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
101-1006-411-12-00 SALARY & WAGES - PT 27,200 28,600
Salaries and wages paid to part-time City employees allocated to
this program.
101-1006-411-29-00 EMPLOYEE BENEFITS 2,600 2,800
The cost of employee benefits allocated to this program via the
employee benefits charge.
101-1006-411-32-00 PROF/TECH SERVICE 52,000 53,000
Professional services for editing content and production labor, as
well as the Station Manager's professional services.
101-1006-411-59-20 MEMBERSHIPS & DUES 100 100
City membership in the National Association of
Telecommunications Officers and Advisors (NATOA).
101-1006-411-61-00 OP SUPP/MINOR EQUIP 14,000 14,000
Miscellaneous operating supplies and minor equipment for
production purposes, including camcorders, microphones,
monitors, tripods, etc.
101-1006-411-94-10 EQUIP REPLACE CHARGE 5,100 6,200
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
71
Account # Account Description
Budget Program:Personnel
Department:City Administration
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1011-411-11-00 SALARY & WAGES - FT -102,710 -125,060 -131,200 -131,200 -151,000 -158,600
101-1011-411-29-00 EMPLOYEE BENEFITS -21,110 -46,248 -40,169 -40,169 -54,700 -58,900
101-1011-411-32-00 PROF/TECH SERVICE -44,245 -27,722 -20,000 -60,000 -32,250 -32,250
101-1011-411-54-00 LEGAL NOTICES AND AD -8,041 -1,717 -7,500 -7,500 -3,000 -3,000
101-1011-411-55-00 PRINTING & BINDING 0 -833 -4,000 -4,000 -2,000 -2,000
101-1011-411-56-00 MILEAGE REIMBURSE -42 0 0 0 -200 -200
101-1011-411-57-00 MEETINGS & CONFRNC -490 -2,576 -600 -600 -800 -800
101-1011-411-59-10 TRAINING 0 -411 -2,000 -2,000 -2,000 -2,000
101-1011-411-59-20 MEMBERSHIPS & DUES -150 -510 -1,000 -1,000 -600 -600
101-1011-411-59-30 PUBLICATIONS -371 -49 0 0 -100 -100
101-1011-411-61-00 OP SUPP/MINOR EQUIP -425 -386 -400 -400 -500 -500
101-1011-411-94-10 EQUIP REPLACE CHARG -1,500 -700 -600 -600 -4,200 -5,300
-179,084 -206,212 -207,469 -247,469 -251,350 -264,250Expenditure Subtotals
-179,084 -206,212 -207,469 -247,469 -251,350 -264,250Net (Uses)/Resources Program Totals
72
Budget Program:Personnel
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
101-1011-411-11-00 SALARY & WAGES - FT 151,000 158,600
Salaries and wages paid to full-time City employees allocated to
this program.
101-1011-411-29-00 EMPLOYEE BENEFITS 54,700 58,900
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-1011-411-32-00 PROF/TECH SERVICE 32,250 32,250
This item provides funds for professional services related to
special personnel and employee issues and employment services.
1. ADP (Human Resources/Benefits Management System) $8,000
2. Leadership and succession consulting $20,000
3. Pre-employment physical exams $2,000
4. Background investigations with the California Department of
Justice $1,500
5. Fingerprinting service $750
101-1011-411-54-00 LEGAL NOTICES AND ADS 3,000 3,000
Personnel recruitment advertisements in local newspapers, "Jobs
Available" and other professional periodicals.
101-1011-411-55-00 PRINTING & BINDING 2,000 2,000
Printing employment applications, handbooks and other personnel
related materials.
101-1011-411-56-00 MILEAGE REIMBURSE 200 200
Reimbursement to staff for use of personal vehicles for attending
meetings.
101-1011-411-57-00 MEETINGS & CONFRNCS 800 800
Attendance at various human resource association meetings.
101-1011-411-59-10 TRAINING 2,000 2,000
Training and continuing education focusing on personnel law,
team building and benefits administration.
101-1011-411-59-20 MEMBERSHIPS & DUES 600 600
Funds membership in human resources professional
organizations.
73
Budget Program:Personnel
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
101-1011-411-59-30 PUBLICATIONS 100 100
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
101-1011-411-61-00 OP SUPP/MINOR EQUIP 500 500
Miscellaneous office supplies.
101-1011-411-94-10 EQUIP REPLACE CHARGE 4,200 5,300
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
74
Account # Account Description
Budget Program:Employee Benefits
Department:City Administration
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
685-1015-499-21-00 INSURANCE-EMPLOYEE -673,265 -668,168 -636,800 -636,800 -769,000 -835,700
685-1015-499-22-00 FICA/MEDICARE 3,701 -84,619 -95,260 -95,260 -89,600 -93,800
685-1015-499-23-00 RETIREMENT (PERS)-1,508,304 -2,475,581 -831,000 -831,000 -1,069,000 -1,150,700
685-1015-499-24-00 TUITION REIMBURSE -573 -792 -2,400 -2,400 -800 -800
685-1015-499-25-00 DEFERRED COMP MATC 0 -4,395 0 0 -15,000 -15,000
685-1015-499-27-00 BONUS POOL -70,607 -77,450 -81,100 -117,408 -114,300 -119,700
685-1015-499-28-00 RETIREMENT HEALTHC -3,824 -174,091 -76,900 -76,900 -80,200 -82,600
685-1015-499-52-00 INSURANCE -65,576 -63,817 -81,100 -81,100 -53,000 -56,000
685-1015-499-54-00 LEGAL NOTICES AND AD -1600000
-2,318,464 -3,548,913 -1,804,560 -1,840,868 -2,190,900 -2,354,300Expenditure Subtotals
685-1015-381-30-00 EMPLOYEE BENE CHAR 1,615,134 2,126,672 1,825,467 1,825,467
Chg for Svcs 2,190,900 2,354,300
685-1015-361-10-00 INTEREST EARNINGS 8,927 846 0 0Interest 1,720 40
1,624,061 2,127,518 1,825,467 1,825,467 2,192,620 2,354,340Revenue Subtotals
685-1015-491-91-00 TRANSFERS OUT 0 0 0 0 -340,000 0
0 0 0 0 -340,000 0Transfers Out Subtotals
-694,403 -1,421,395 20,907 -15,401 -338,280 40Net (Uses)/Resources Program Totals
75
Budget Program:Employee Benefits
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
685-1015-491-91-00 TRANSFERS OUT 340,000 0
Transfer prior years' savings back to the General Fund.
685-1015-499-21-00 INSURANCE-EMPLOYEE 769,000 835,700
The City's contribution for employee medical, dental, life, long-
term disability and other insurance.
685-1015-499-22-00 FICA/MEDICARE 89,600 93,800
The City is required to contribute 1.45% of an employee's salary to
Medicare. This requirement applies to all employees hired after
April 1, 1986. In addition, the City also pays 6.2% Social Security
for part-time employees that are not enrolled in the City's PERS
pension plan.
685-1015-499-23-00 RETIREMENT (PERS)1,069,000 1,150,700
Based on the October 2010 actuarial valuation, the City's FY11-12
employer contribution rate will be 13.353%. Based on the same
valuation, the estimated FY12-13 rate is 13.9%. The City’s full-
time employees pay 1.5% of the 8.0% the employee contribution,
and the City’s part-time employees pay 7.0% of the 8.0%
employee contribution.
685-1015-499-24-00 TUITION REIMBURSE 800 800
Tuition reimbursement for employees in accordance with the
City's educational incentive plan.
685-1015-499-25-00 DEFERRED COMP MATCH 15,000 15,000
The City's matching contribution to the City Manager's deferred
compensation account.
685-1015-499-27-00 BONUS POOL 114,300 119,700
The Employee Incentive Program, initiated in FY94-95, allowed for
monetary awards in recognition of exemplary performance.
Beginning in FY10-11, the program was re-characterized as a
Performance Incentive Program that requires employees to meet
a goal of additional cost savings or revenue enhancements in
exchange for incentive payments. Beginning in FY11-12, the
performance requirement was based on a 3:1 ratio. For every $3
of cost savings or revenue enhancements, $1 of incentive money
is eligible for payment. The FY11-12 and FY12-13 allocations are
based on 2% of total salaries, and are the maximum amounts to
be paid out under the Program.
76
Budget Program:Employee Benefits
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:City Administration
685-1015-499-28-00 RETIREMENT HEALTHCARE 80,200 82,600
The budget amounts represent per pay period contributions of
$52.58 and $53.63 for FY11-12 and FY12-13, respectively
increased by the Consumer Price Index.
685-1015-499-52-00 INSURANCE 53,000 56,000
This line item reflects the City's share of the annual deposit for
Workers Compensation Insurance coverage. The City is a
member of the California Joint Powers Insurance Authority
(CJPIA) which determines all participating City's required deposits
using a seven-year history of actual incurred losses and expenses.
77
PUBLIC SAFETY
The public safety program provides for the overall protection and preservation of the City, including
its residents, business owners and visitors. Public safety programs, which are administered by the
City Manager’s Office, include Sheriff, Special Programs, and Emergency Preparedness. Fire
protection and beach lifeguard services are provided by the Los Angeles County Fire Department
through a Special Assessment District administered by the County.
SHERIFF
The City contracts with the Los Angeles County Sheriff's Department for general law enforcement
services through a joint regional law enforcement agreement with the Cities of Rolling Hills and
Rolling Hills Estates. The Deputy City Manager serves as the liaison to the Regional Law
Enforcement Committee. Sheriff services include: patrol services, traffic and parking enforcement,
general and specialized investigations, and various crime prevention services.
SPECIAL PROGRAMS
Special law enforcement programs include school crossing guard and traffic control services, the
parking citation-processing contract, and sobriety checkpoint and focused traffic safety enforcement
programs.
78
EMERGENCY PREPAREDNESS
Through the Emergency Preparedness program, the City provides for disaster planning and
coordination of a comprehensive emergency action program in the event of a natural or man-made
disaster. The City Manager’s Office is responsible for maintaining the City’s emergency supplies,
training City staff, updating the City’s Emergency Operations Plan, coordinating with the County and
other local agencies, and providing staff support to the City’s Emergency Preparedness Committee.
PUBLIC SAFETY GRANTS
The Public Safety Grants program accounts for grants received by the City that are restricted to
certain public safety expenditures The City has received California Law Enforcement Equipment
Program (CLEEP) funds from the state, which are used to purchase technology and equipment for
law enforcement. These monies are recorded in a special revenue fund and transferred out to pay
for eligible public safety costs expended within the General fund. In 2008 and 2011, CLEEP funds
were used to purchase a patrol car equipped with an Automatic License Plate Recognition (ALPR)
software system.
PUBLIC SAFETY PERFORMANCE INDICATORS
PART I CRIMES
Part I offenses are used by law enforcement agencies in the United States to reveal the extent of
criminal activity and to identify trends. Part I crimes include criminal homicide, forcible rape,
robbery, aggravated assault, burglary, larceny theft, grand theft auto and arson. There were no
homicides or incidents of arson in 2010, but there were 8 reported cases of rapes, 5 robberies and
29 aggravated assaults for a total of 42 violent crimes. The majority of the reported rape cases
involved victims who knew their assailant, often associated with domestic violence incidents.
Therefore, there was no indication of a serial rapist in the community.
79
PART 1 CRIMES
0
100
200
300
400
500
600
700
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Calendar Year
Re
p
o
r
t
e
d
I
n
c
i
d
e
n
t
s
Violent Crimes
Burglary
Larceny Theft
Grand Theft Auto
Total
Cities often use a formula based on the number of Part I Crimes committed each year per
10,000 in population as a way of expressing the overall crime rate in the community. The chart
below compares the crime rate in Rancho Palos Verdes using this formula since 2001:
Year Crimes Rate
2001 123.06
2002 137.61
2003 122.42
2004 122.42
2005 100.57
2006 120.41
2007 139.28
2008 123.33
2009 102.38
2010 110.24
In 2010, about 110 people out of every 10,000 in Rancho Palos Verdes were victims of a Part 1
Crime, compared to 246 for the entire area of Los Angeles County served by the Sheriff’s
Department.
80
SHERIFF’S RESPONSE TIME
The Sheriff’s goal is to respond to calls for assistance in a timely manner, especially with regard to
immediate needs and emergency situations. The Lomita Sheriff Station’s estimated average
response times are as follows:
Sheriff’s Response Time Performance
Type of Calls Desired Response
Time
Average
Routine Within 60 minutes Most often 25 minutes or less
Immediate Within 20 minutes Most often 10 minutes or less
Emergency Within 10 minutes Most often 6 minutes or less
CORE DEPUTY TEAM
First established in FY96-97, the Community Resource (CORE) Team provides Sheriff Deputies
assigned to address juvenile crime and delinquency issues, assist with emergency preparedness,
coordinate with the City’s volunteer Neighborhood Watch program, patrol open space areas and
resolve neighborhood disputes. One of the CORE Team’s primary missions is to police the local
high schools and intermediate schools and the adjacent shopping areas to detect and deter juvenile
crime. Because of the variables involved in the reporting of data on juvenile crime, the exact effect
the CORE team has had on juvenile crime in the City is uncertain. For the City of Rancho Palos
Verdes, however, the Sheriff’s Department has reported the following number of incidents involving
youth, which indicates a declining trend during the first four years of the program and relative
stability since that time, with only one discernible uptick in 2005:
Year Juvenile Crimes Number of Deputies
1997 149 reports 1
1998 99 reports 1
1999 95 reports 2
2000 66 reports 2
2001 42 reports 3
2002 36 reports 3
2003 45 reports 3
2004 32 reports 3
2005 51 reports 3
2006 31 reports 3
2007 27 reports 3
2008 31 reports 3
2009 27 reports 2
2010 31 reports 2
According to the Sheriff’s Department, the criteria consisted of all crime reports involving a subject
between the ages of five and seventeen. This included both identified subjects and unidentified
subjects with a description provided by a witness (based on information provided by the Los
Angeles County Sheriff’s Department, Lomita Station).
81
ANIMAL CONTROL
The City contracts with the County of Los Angeles, Department of Animal Care and Control
(LAC DACC) for basic service. The County provides and charges for services tendered upon
request or service call. The agency’s target response times are identified below.
Animal Control
Target Response Times by Priority
LAC DACC Policy: OPF 130
Priority 1 One Hour Bite/Attack in Progress
Injured Animals
Police Assist
Other High Risk or Dangerous Call
Priority 2 Four Hours Animals Confined by the Reporting Party
Priority 3 Twenty-Four (24) Hours Dead Animals
Patrol for Loose Dogs on Complaint
Priority 4 Seven (7) Days Dogs Running from a Known Address
Barking Dog Complaint
The LAC DACC’s target response times fall in the high and medium level of Response Time
Standards as outlined by the League of California Cities, A “How To” Guide for Assessing Effective
Service Levels in California Cities (Sacramento: League of California Cities, 1994) pp 18-19 (see
below).
League of California Cities’
Response Time Standards
Agency Service Levels
Incident High Medium Low
Endangering Human Life/ Safety Immediate Action
Sick/Injured Less than .25 hrs .25 - 4 hrs More than 4 hrs
Aggressive Animal Less than .33 hrs .33 - 1.33 hrs More than 2 hrs
Neglect/Cruelty Less than 1 hr 1 - 24 hrs More than 24 hrs
Confined/Trapped Less than 1.5 hrs 1.5 - 24 hrs More than 24 hrs
Nuisance Animal Less than 4 hrs 4 - 72 hrs More than 72 hrs
Dead Animal Pick-up Less than 4 hrs 4 - 36 hrs More than 36 hrs
82
City’s Animal Control Service Level Indicators
FY 09-10 FY08-09 FY 07-08 FY 06-07 FY 05-06 FY 04-05 FY 03-04 FY 02-03 FY 01-02
Total Service
Requests
567 1,510 1,572 1,489 1491 1,591 1,592 1,649 1,628
Field and Patrol
Hours(1)
751 1,350 1,132 1,000 1,080
Dogs
Impounded
63 52 99 64 80 66 88
Cats
Impounded
105 37 44 158 109 109 117
183 211
Other(2) Animals
Impounded
77 321 744 699 702(3) 697 717 n/a n/a
Animals(3) Returned
to Owners
27 20 43 28 27 24 38 28 24
Animals(3) Placed
in New Homes
19 45 101 115 67 39 45 34 39
Licenses
Collected(1)
2,426 2,717 3,311 4,680 3,411
Penalties
Collected(1)
136 105 167 912 135
Canvassing and
Clinic Hours(1)
0 0 5 1,297 0
(1) Information on this area of service was previously not provided
(2) Other animals include birds, bunnies, rats, reptiles, livestock, etc.
(3) Includes dogs, cats, birds and other
(4) Estimate as exact number is not available
83
Account # Account Description
Budget Program:Sheriff
Department:Public Safety
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1021-421-32-00 PROF/TECH SERVICE -3,941,881 -3,939,997 -3,994,087 -3,994,087 -4,015,000 -4,300,800
-3,941,881 -3,939,997 -3,994,087 -3,994,087 -4,015,000 -4,300,800Expenditure Subtotals
101-1021-351-10-00 MISC COURT FINES 205,635 172,994 203,600 140,600
Fine/Forfeiture 148,900 151,900
101-1021-351-20-00 FALSE ALARM FINES 8,100 5,900 13,400 13,400
Fine/Forfeiture 6,000 6,100
101-1021-369-10-00 MISC REVENUES 7,221 3,984 0 0Other Revenue 00
220,956 182,878 217,000 154,000 154,900 158,000Revenue Subtotals
101-1021-391-10-00 TRANSFERS IN 100,000 100,000 100,000 100,000
Fr PS Grants 00
100,000 100,000 100,000 100,000 0 0Transfers In Subtotals
-3,620,925 -3,657,119 -3,677,087 -3,740,087 -3,860,100 -4,142,800Net (Uses)/Resources Program Totals
84
Budget Program:Sheriff
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Safety
101-1021-421-32-00 PROF/TECH SERVICE 4,015,000 4,300,800
The FY11-12 allocation reflects a 3.07% increase, and the FY12-
13 allocation reflects a 3.00% increase.
1. General Law Enforcement: Provides for basic law enforcement
services by the Los Angeles County Sheriff’s Department as part
of the Peninsula Regional Law Enforcement Agreement.
Operating from the Lomita Station, Sheriff provides law
enforcement for the Cities of Rancho Palos Verdes, Rolling Hills
and Rolling Hills Estates. Services include regular patrol units,
traffic enforcement, and the Surveillance and Apprehension Team
(SAT) undercover unit.
2. Grant Deputy Program: Provides for the Community Resource
(CORE) policing team that primarily focuses on juvenile crime and
drug abuse prevention, neighborhood conflict resolution and other
quality of life policing issues. The team also teaches Student &
the Law classes at Peninsula High School and Rancho del Mar
High School. First established in FY96-97 with one deputy, the
Team was increased in size until it had three deputies beginning
in FY99-00. Beginning in FY09-10, the regional contract CORE
team was reduced to two deputies.
The total cost of the Sheriff’s services includes a 4% contribution
to the Liability Trust Fund that is administered by the County of
Los Angeles. Oversight of this fund is conducted by the Liability
Trust Fund Oversight Committee, which was established by the
California Contract Cities Association. For FY11-12 only, the
Liability Trust Fund contribution requirement has been temporarily
suspended by the County. The FY12-13 allocation includes the
required 4% contribution.
General Law Enforcement
FY11-12 $3,826,800
FY12-13 $3,941,600
Grant Deputy Program
FY11-12 $188,200
FY12-13 $193,800
Liability Trust Fund
FY11-12 $0
FY12-13 $165,400
85
Account # Account Description
Budget Program:Special Programs
Department:Public Safety
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1024-421-32-00 PROF/TECH SERVICE -68,293 -28,640 -208,045 -236,045 -67,000 -67,000
101-1024-421-55-00 PRINTING & BINDING -1,931 -2,153 -2,500 -2,500 -2,500 -2,500
101-1024-421-61-00 OP SUPP/MINOR EQUIP -1,710 -7,501 -2,000 -2,000 -2,000 -2,000
-71,934 -38,294 -212,545 -240,545 -71,500 -71,500Expenditure Subtotals
-71,934 -38,294 -212,545 -240,545 -71,500 -71,500Net (Uses)/Resources Program Totals
86
Budget Program:Special Programs
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Safety
101-1024-421-32-00 PROF/TECH SERVICE 67,000 67,000
This line item provides for the following professional and technical
services:
1. Parking Citations: In cooperation with the other two regional
cities, Rolling Hills and Rolling Hills Estates, the City contracts with
an outside vendor for the processing and administration of parking
citations.
2. Traffic Control at Rancho Vista Elementary School: This item
pays for the City’s share of a part time employee of the City of
Rolling Hills Estates who conducts traffic control at Rancho Vista
Elementary School. The three regional cities share the cost: RPV
60%, RHE 30% and RH 10%.
3. Explorer Scouts: This program allows Sheriff Explorer Scouts
to provide traffic control at the City's annual Whale of a Day
celebration.
4. School Crossing Guards: The City contracts with an outside
vendor to provide school crossing guards at Silver Spur
Elementary School and Miraleste Intermediate School. The City is
fully reimbursed by the Palos Verdes Peninsula School District for
the services at Miraleste Intermediate School.
5. Annual targeted enforcement and outreach programs
recommended by the Sheriff.
101-1024-421-55-00 PRINTING & BINDING 2,500 2,500
This item covers the cost of printing Parking Citation books for the
Regional Law Enforcement Area. The cost is shared on a
60/30/10 basis with the other contract cities.
101-1024-421-61-00 OP SUPP/MINOR EQUIP 2,000 2,000
This item covers the costs associated with ongoing maintenance
and miscellaneous supplies for the regions radar units. This cost
is shared 60/30/10 among the Regional Cities. This program also
funds maintenance of the City's speed trailer.
87
Account # Account Description
Budget Program:Animal Control
Department:Public Safety
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1025-421-11-00 SALARY & WAGES - FT -9,73800000
101-1025-421-29-00 EMPLOYEE BENEFITS -4,24000000
101-1025-421-32-00 PROF/TECH SERVICE -103,910 -77,845 -125,000 -140,000 -120,000 -122,500
101-1025-421-61-00 OP SUPP/MINOR EQUIP -38 -34 -250 -250 -250 -250
-117,926 -77,879 -125,250 -140,250 -120,250 -122,750Expenditure Subtotals
101-1025-326-10-00 ANIMAL CONTROL FEES 45,810 50,161 58,600 58,600
License/Permit 51,200 52,200
45,810 50,161 58,600 58,600 51,200 52,200Revenue Subtotals
-72,116 -27,718 -66,650 -81,650 -69,050 -70,550Net (Uses)/Resources Program Totals
88
Budget Program:Animal Control
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Safety
101-1025-421-32-00 PROF/TECH SERVICE 120,000 122,500
The City contracts with the Los Angeles County Department of
Animal Care & Control for animal control services. Services
include animal shelter care, dog license administration and field
services. The budget for contract services is partially offset by
revenue derived from dog license fees.
101-1025-421-61-00 OP SUPP/MINOR EQUIP 250 250
This item is used for minor supplies associated with the City's
annual vaccination clinic.
89
Account # Account Description
Budget Program:Emergency Preparedness
Department:Public Safety
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-1026-421-11-00 SALARY & WAGES - FT -18,161 -18,453 -24,900 0 -21,200 -22,300
101-1026-421-29-00 EMPLOYEE BENEFITS -7,990 -8,229 -7,045 -7,045 -9,100 -9,900
101-1026-421-32-00 PROF/TECH SERVICE -5,801 -44,649 -15,000 -72,000 -50,000 -50,000
101-1026-421-41-40 TELEPHONE SERVICE -2,947 -2,978 -2,750 -2,750 -3,000 -3,000
101-1026-421-53-00 POSTAGE 0-2,3000000
101-1026-421-55-00 PRINTING & BINDING -500 -2,843 -15,000 -15,000 -3,000 -3,000
101-1026-421-56-00 MILEAGE REIMBURSE -11 -105 -250 -250 -200 -200
101-1026-421-57-00 MEETINGS & CONFRNC -608 -541 -1,000 -1,000 -1,000 -1,000
101-1026-421-59-10 TRAINING 0 0 -500 -500 0 0
101-1026-421-59-20 MEMBERSHIPS & DUES -9,675 -9,675 -11,000 -11,000 -11,000 -11,000
101-1026-421-61-00 OP SUPP/MINOR EQUIP -18,336 -79,192 -20,500 -65,500 -30,000 -30,000
101-1026-421-94-10 EQUIP REPLACE CHARG -5,200 -2,300 -1,700 -1,700 -19,800 -26,500
-69,229 -171,265 -99,645 -176,745 -148,300 -156,900Expenditure Subtotals
-69,229 -171,265 -99,645 -176,745 -148,300 -156,900Net (Uses)/Resources Program Totals
90
Budget Program:Emergency Preparedness
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Safety
101-1026-421-11-00 SALARY & WAGES - FT 21,200 22,300
Salaries and wages paid to full-time City employees allocated to
this program.
101-1026-421-29-00 EMPLOYEE BENEFITS 9,100 9,900
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-1026-421-32-00 PROF/TECH SERVICE 50,000 50,000
This budget provides for other items to support the Emergency
Preparedness Committee meetings and recommendations, as
well as Federal Emergency Management Agency claims
management and Emergency Operation Center training.
101-1026-421-41-40 TELEPHONE SERVICE 3,000 3,000
This item provides emergency cellular and satellite telephone
service for the City.
101-1026-421-55-00 PRINTING & BINDING 3,000 3,000
This item is used for public information items related to emergency
preparedness, such as brochures, newsletter inserts, and
guidebooks.
101-1026-421-56-00 MILEAGE REIMBURSE 200 200
Reimbursement to staff for use of personal vehicles for attending
regional meetings related to emergency preparedness.
101-1026-421-57-00 MEETINGS & CONFRNCS 1,000 1,000
Expenses related to attendance by Administration employees at
meetings and conferences sponsored by the California
Emergency Services Association (CESA) and the Emergency
Preparedness Commission (EPC).
101-1026-421-59-20 MEMBERSHIPS & DUES 11,000 11,000
This item is for membership dues in the Los Angeles County Area
G Disaster Council and the Business and Industry Council for
Emergency Planning and Preparedness (BICEPP).
101-1026-421-61-00 OP SUPP/MINOR EQUIP 30,000 30,000
This item provides as-needed emergency response supplies, such
as rain gear, sandbags and water.
91
Budget Program:Emergency Preparedness
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Safety
101-1026-421-94-10 EQUIP REPLACE CHARGE 19,800 26,500
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
92
Account # Account Description
Budget Program:Public Safety Grants
Department:Public Safety
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
217-1027-421-69-00 OTHER MISCELLANEOU -32,285 0 0 0 -19,600 0
-32,285 0 0 0 -19,600 0Expenditure Subtotals
217-1027-334-10-00 CA BRULTE (COPS)100,000 100,000 100,000 100,000
From Oth Agen 00
217-1027-361-10-00 INTEREST EARNINGS 1,625 378 0 0Interest 170 120
101,625 100,378 100,000 100,000 170 120Revenue Subtotals
217-1027-491-91-00 TRANSFERS OUT -100,000 -100,000 -100,000 -100,000
To Gen'l fund 00
-100,000 -100,000 -100,000 -100,000 0 0Transfers Out Subtotals
-30,660 378 0 0 -19,430 120Net (Uses)/Resources Program Totals
93
Budget Program:Public Safety Grants
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Safety
217-1027-421-69-00 OTHER MISCELLANEOUS 19,600 0
The accumulated fund balance is comprised mostly of prior years'
interest earnings, and will be used to purchase automated license
plate recognition equipment for the Lomita Sheriff's Station.
94
FINANCE & INFORMATION TECHNOLOGY
The City's Finance and Information Technology Department is responsible for managing all financial
and information technology affairs of the City. Specific activities accounted for within the
department’s programs are listed below.
FINANCE (101-2020)
Finance Administration
• Prepare the City budget;
• Prepare the annual Five-Year Financial Model for mid-term financial planning;
• Manage City cash balances and investments;
• Administer trust deposit accounts;
• Process annual business license applications;
• Facilitate periodic audits of locally imposed taxes;
• Maintain a capital asset inventory for the City;
• Prepare the City’s Five-Year Capital Improvement Plan; and
• Provide staff support to the Finance Advisory Committee and the Storm Drain Oversight
Committee.
Revenues and Expenditures
• Process purchase orders and disbursements;
• Prepare semi-monthly register of demands for City Council authorization;
• Revenue receipts and accounts receivable billings and collections;
• Monitor the City’s revenues;
• False burglar alarm fee invoicing and collections; and
• City property lease and rental invoicing and collections.
Payroll
• Process payroll and employee insurance benefits reporting and payments; and
• Prepare federal and state payroll tax reports and payments.
95
Fiscal Reporting
• Coordinate the annual independent audit of the City’s financial statements and preparation of
the Comprehensive Annual Financial Report;
• Prepare various state and federal reporting documents including the State Controller's Report
for the both the City and the Redevelopment Agency, the annual State Street Expenditures
Report, the annual Statement of Indebtedness Report, and the annual Gann Limit Report; and
• Prepare internal monthly financial summaries and Cash Balance reports to the City Council.
INFORMATION TECHNOLOGY – DATA (101-2030)
• Maintain the website for the City;
• Maintain the City’s software systems; and
• Maintain the computer data network at City Hall and several park sites.
INFORMATION TECHNOLOGY – VOICE (101-2035)
• Maintain the Voice over Internet Protocol (VoIP) system at City Hall and several park sites.
RDA DEBT SERVICE FUND (410-2010)
The RDA Debt Service Fund is used to account for the accumulation of resources for the payment
of principal and interest on the Redevelopment Agency's debt. The Agency's gross property tax
increment revenue (net of the 20% Housing Set-Aside amount) is recorded in this fund. Property
tax increment is the portion of property tax revenue from the Redevelopment Agency project area
that exceeds the fixed base-year property tax revenue. The base-year of FY84-85 is the year in
which the Agency was formed.
96
FINANCE & INFORMATION TECHNOLOGY PERFORMANCE INDICATORS
• The City’s Comprehensive Annual Financial Report has earned the prestigious Government
Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial
Reporting for the past 18 years, beginning with the June 30, 1993 report.
• The number of business licenses issued annually is presented below.
Business Licenses Issued
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
FY05-06 FY06-07 FY07-08 FY08-09 FY09-10
• Website statistics are presented as number of page views for each year.
Web Site Page Views in Total
0
1,000,000
2,000,000
3,000,000
4,000,000
FY05-06 FY06-07 FY07-08 FY08-09 FY09-10
Nu
m
b
e
r
o
f
P
a
g
e
V
i
e
w
s
97
Account # Account Description
Budget Program:Finance
Department:Finance & Information Technology
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-2020-411-11-00 SALARY & WAGES - FT -545,649 -662,702 -706,400 -706,400 -716,800 -752,700
101-2020-411-12-00 SALARY & WAGES - PT -30,528 -31,973 -51,300 -51,300 -19,900 -20,900
101-2020-411-29-00 EMPLOYEE BENEFITS -205,874 -277,515 -245,580 -245,580 -277,700 -299,100
101-2020-411-32-00 PROF/TECH SERVICE -200,979 -224,480 -211,900 -252,900 -239,000 -243,400
101-2020-411-44-10 BUILDING & LAND RENT 0 -4,008 -4,300 -4,300 -4,100 -4,200
101-2020-411-54-00 LEGAL NOTICES AND AD -337 -190 -600 -600 -800 -800
101-2020-411-55-00 PRINTING & BINDING -1,376 -7,027 -6,500 -6,500 -6,500 -6,500
101-2020-411-56-00 MILEAGE REIMBURSE -589 -1,024 -500 -500 -1,000 -1,000
101-2020-411-57-00 MEETINGS & CONFRNC -3,379 -1,700 -4,500 -4,500 -4,200 -4,200
101-2020-411-59-10 TRAINING -2,906 -3,739 -4,000 -4,000 -4,000 -4,000
101-2020-411-59-20 MEMBERSHIPS & DUES -2,375 -3,944 -2,790 -2,790 -2,500 -2,500
101-2020-411-59-30 PUBLICATIONS -775 -402 -1,000 -1,000 -500 -500
101-2020-411-61-00 OP SUPP/MINOR EQUIP -3,161 -7,640 -8,300 -8,300 -4,500 -4,500
101-2020-411-69-00 OTHER MISCELLANEOU -36,123 -35,646 -30,000 -30,000 -37,000 -37,000
101-2020-411-94-10 EQUIP REPLACE CHARG -19,700 -7,300 -5,900 -5,900 -56,800 -72,700
-1,053,751 -1,269,290 -1,283,570 -1,324,570 -1,375,300 -1,454,000Expenditure Subtotals
101-2020-316-10-00 BUSINESS LICENSE TAX 531,982 609,176 520,800 608,800
Taxes 593,300 605,200
531,982 609,176 520,800 608,800 593,300 605,200Revenue Subtotals
-521,769 -660,114 -762,770 -715,770 -782,000 -848,800Net (Uses)/Resources Program Totals
98
Budget Program:Finance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Finance & Information Technology
101-2020-411-11-00 SALARY & WAGES - FT 716,800 752,700
Salaries and wages paid to full-time City employees allocated to
this program.
101-2020-411-12-00 SALARY & WAGES - PT 19,900 20,900
Salaries and wages paid to part-time City employees allocated to
this program.
101-2020-411-29-00 EMPLOYEE BENEFITS 277,700 299,100
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-2020-411-32-00 PROF/TECH SERVICE 239,000 243,400
This budget provides for professional and technical services
required to support the Finance function, and includes the
following:
1. Property Tax administration fee paid to the County. (FY11-12
$161,000) (FY12-13 $164,000)
2. Independent audit of the City’s financial statements. (FY11-12
$35,000) (FY12-13 $36,400)
3. Contracted services for payroll processing. ($23,000)
4. City Financial Advisor. ($5,000)
5. Other professional services including sales tax review, third
party audits of various revenue sources, statistical information for
the Comprehensive Annual Financial Report, Dunn & Bradstreet
reports, and state mandated cost reimbursement claims.
($20,000)
101-2020-411-44-10 BUILDING & LAND RENTAL 4,100 4,200
The department uses offsite storage for non-active record
retention.
101-2020-411-54-00 LEGAL NOTICES AND ADS 800 800
Per state law, the city must annually publish a summary of
financial transactions in the local newspaper.
101-2020-411-55-00 PRINTING & BINDING 6,500 6,500
This budget item provides for financial document printing (i.e.
checks, purchase orders, annual financial reports and budget
99
Budget Program:Finance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Finance & Information Technology
documents).
101-2020-411-56-00 MILEAGE REIMBURSE 1,000 1,000
The city reimburses staff for use of personal vehicles when
attending meetings on behalf of the city.
101-2020-411-57-00 MEETINGS & CONFRNCS 4,200 4,200
This budget enables the Department Director and Deputy Director
to attend the annual California Society of Municipal Finance
Officers (CSMFO) conference. This item also enables department
management to attend local meetings of municipal finance
organizations and other meetings related to management of the
department.
101-2020-411-59-10 TRAINING 4,000 4,000
The Department Director and Deputy Director are Certified Public
Accountants. Maintenance of these professional licenses requires
annual continuing education. In addition, outside training is
offered to other department staff to maintain a current working
knowledge of applicable financial laws and practices, and improve
use of finance related software.
101-2020-411-59-20 MEMBERSHIPS & DUES 2,500 2,500
Certain department employees are members of the Government
Finance Officers Association (GFOA), the California Society of
Municipal Finance Officers (CSMFO), the American Institute of
Certified Public Accountants (AICPA), and/or the California
Municipal Treasurers’ Association (CMTA).
101-2020-411-59-30 PUBLICATIONS 500 500
The department purchases annual financial publications (i.e.
guides for Generally Accepted Accounting Principals, or GAAP,
and municipal finance guides) for use within the department.
101-2020-411-61-00 OP SUPP/MINOR EQUIP 4,500 4,500
This item provides for office supplies, minor equipment and
miscellaneous items.
101-2020-411-69-00 OTHER MISCELLANEOUS 37,000 37,000
This budget item provides for bank fees ($6,000), merchant credit
card processing fees ($30,000), and other miscellaneous
expenses ($1,000).
100
Budget Program:Finance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Finance & Information Technology
101-2020-411-94-10 EQUIP REPLACE CHARGE 56,800 72,700
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
101
Account # Account Description
Budget Program:Information Technology - Data
Department:Finance & Information Technology
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-2030-411-11-00 SALARY & WAGES - FT -158,045 0 -89,200 0 -88,600 -93,000
101-2030-411-29-00 EMPLOYEE BENEFITS -50,800 -34,442 -30,120 0 -33,100 -35,500
101-2030-411-32-00 PROF/TECH SERVICE -382,280 -394,245 -370,483 -370,483 -439,000 -417,000
101-2030-411-43-00 MAINTENANCE SERVICE -78,655 -85,845 -107,404 -107,404 0 0
101-2030-411-59-10 TRAINING 0 -3,990 -2,060 -2,060 -2,200 -2,200
101-2030-411-59-30 PUBLICATIONS 0 0 -900 -900 -900 -900
101-2030-411-61-00 OP SUPP/MINOR EQUIP -31,688 -26,293 -27,000 -27,000 -27,000 -27,500
101-2030-411-94-10 EQUIP REPLACE CHARG -4,200 -1,100 -900 -900 -8,400 -10,700
-705,668 -545,915 -628,067 -508,747 -599,200 -586,800Expenditure Subtotals
-705,668 -545,915 -628,067 -508,747 -599,200 -586,800Net (Uses)/Resources Program Totals
102
Budget Program:Information Technology - Data
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Finance & Information Technology
101-2030-411-11-00 SALARY & WAGES - FT 88,600 93,000
Salaries and wages paid to full-time City employees allocated to
this program.
101-2030-411-29-00 EMPLOYEE BENEFITS 33,100 35,500
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-2030-411-32-00 PROF/TECH SERVICE 439,000 417,000
Consulting services for administration of the City’s data network
system, cabling and website services. This allocation also
includes daily “help-desk” support for users. The FY11-12
increase provides for training and implementation of the City’s
document imaging system.
101-2030-411-59-10 TRAINING 2,200 2,200
This budget provides for employee training to support the
Information Technology function.
101-2030-411-59-30 PUBLICATIONS 900 900
Provides for subscriptions to periodicals and technical publications
which assist City employees with Information Technology
maintenance and management.
101-2030-411-61-00 OP SUPP/MINOR EQUIP 27,000 27,500
Computer supplies, equipment, incidental software and repairs.
101-2030-411-94-10 EQUIP REPLACE CHARGE 8,400 10,700
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
103
Account # Account Description
Budget Program:Information Technology - Voice
Department:Finance & Information Technology
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-2035-411-11-00 SALARY & WAGES - FT -8,45200000
101-2035-411-29-00 EMPLOYEE BENEFITS -2,83000000
101-2035-411-32-00 PROF/TECH SERVICE -1,740 -5,142 -9,785 -9,785 -8,200 -8,400
101-2035-411-41-40 TELEPHONE SERVICE -35,513 -47,413 -69,255 -69,255 -71,800 -101,000
101-2035-411-43-00 MAINTENANCE SERVICE -14,967 -18,577 -6,180 -6,180 -6,000 -6,200
101-2035-411-61-00 OP SUPP/MINOR EQUIP -1,896 -2,543 -7,750 -7,750 -7,800 -7,800
-65,398 -73,675 -92,970 -92,970 -93,800 -123,400Expenditure Subtotals
-65,398 -73,675 -92,970 -92,970 -93,800 -123,400Net (Uses)/Resources Program Totals
104
Budget Program:Information Technology - Voice
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Finance & Information Technology
101-2035-411-32-00 PROF/TECH SERVICE 8,200 8,400
Consulting services for the revisions and upgrades of the City’s
phone and voice messaging system. This appropriation is for
services beyond the scope of the standard hardware and software
maintenance and support contract between the City and its phone
and voice messaging system vendor.
101-2035-411-41-40 TELEPHONE SERVICE 71,800 101,000
Local and long distance telephone services, as well as data
bandwidth. The increase for FY12-13 is due to an expectation
that the City’s bandwidth will be increased from a connectivity
speed of 3MB to 10MB, due to increased video demand and
software systems being hosted on the servers of outside providers.
101-2035-411-43-00 MAINTENANCE SERVICES 6,000 6,200
Costs associated with hardware and software maintenance and
support of the City’s phone and voice messaging system.
101-2035-411-61-00 OP SUPP/MINOR EQUIP 7,800 7,800
Supplies, equipment, incidental software and minor repairs of the
phone and voice messaging system.
105
Account # Account Description
Budget Program:RDA - Debt Service
Department:Finance & Information Technology
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
410-2010-471-32-00 PROF/TECH SERVICE -18,509 -16,358 -17,000 -17,000 -21,000 -21,400
410-2010-471-81-00 PRINCIPAL -349,627 -419,606 -456,560 -456,560 -428,700 -447,900
410-2010-471-82-00 INTEREST -1,100,566 -885,998 -881,055 -881,055 -905,250 -973,850
410-2010-471-92-00 PASS THRU OTH AGENC -187,211 -183,625 -189,000 -189,000 -199,300 -203,400
-1,655,913 -1,505,587 -1,543,615 -1,543,615 -1,554,250 -1,646,550Expenditure Subtotals
410-2010-361-10-00 INTEREST EARNINGS 222 183 0 0Interest 00
410-2010-393-20-00 LT ADVS FR CITY TO RD 876,926 707,704 620,680 620,680
LT Advance 670,500 745,000
410-2010-311-10-00 PROPERTY TAX INCREM 791,656 824,376 889,200 889,200
Taxes 938,000 957,000
1,668,804 1,532,263 1,509,880 1,509,880 1,608,500 1,702,000Revenue Subtotals
12,891 26,676 -33,735 -33,735 54,250 55,450Net (Uses)/Resources Program Totals
106
Budget Program:RDA - Debt Service
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Finance & Information Technology
410-2010-471-32-00 PROF/TECH SERVICE 21,000 21,400
This budget provides for a fee paid to the County for administering
the property tax system.
410-2010-471-81-00 PRINCIPAL 428,700 447,900
1. 1997 County Bond - principal payment per the debt service
schedule. (FY11-12 $100,000) (FY12-13 $120,000)
2. Deferred Interest Debt to the County - principal payment based
on excess tax increment impounded by the County and applied to
the original $3,111,400 debt. The last payment on this debt is
expected to occur during FY13-14. (FY11-12 $328,700) (FY12-13
$327,900)
410-2010-471-82-00 INTEREST 905,250 973,850
1. 1997 County Bond - interest payment per the debt service
schedule. (FY11-12 $255,750) (FY12-13 $250,250)
2. Long-Term Advance From The City - interest is accrued and
calculated at 3% plus the annual Local Agency Investment Fund
(LAIF) interest rate (assumed to be 0.5% during FY11-12 and
0.75% during FY12-13).
Abalone Cove (FY11-12 $158,200) (FY12-13 $178,800)
Portuguese Bend (FY11-12 $491,300) (FY12-13 $544,800)
410-2010-471-92-00 PASS THRU OTH AGENCY 199,300 203,400
The Los Angeles County Fire Protection District receives 17% of
the total RDA tax increment. The County withholds the portion
due to the Fire District and remits the "pass-through" amount
directly to the District.
107
COMMUNITY DEVELOPMENT PERFORMANCE INDICATORS
Noted below are performance indicators for the department. The indicators chosen give a
general representation of the activity level of each division within the department. The purpose
of the indicators is to demonstrate the department’s activity level over time and draw a
correlation with the corresponding budget year.
PLANNING
PLANNING DECISIONS
RENDERED
FY04-
05
FY05-
06
FY06-
07
FY07-
08
FY08-
09
FY09-
10
FY10-
111
Decisions rendered
over the counter
484
cases
512
cases
448
cases
492
cases
431
cases
342
cases
247
cases
Decisions rendered
by Director
99
cases
84
cases
96
cases
81
cases
84
cases
95
cases
38
cases
Median processing
time
128
days
146
days
136
days
112
days
100
days
88 days 90 days
Decisions rendered
by Planning
Commission and/or
City Council
67
cases
64
cases
92
cases
51
cases
57
cases
57
cases
28
cases
Median processing
time
145
days
238
days
272
days
313
days
213
days
228
days
172
days
1 The Planning permit numbers for FY 2010-2011 only reflect activity through the end of the
first quarter of 2011 (March 31st)
108
Planning decisions rendered over-the-counter typically involve a ministerial review of plans by
counter staff to ensure that the proposed improvements meet the City’s development standards,
with the possible necessity of a foliage analysis. Decisions on planning applications that are
rendered by the Director, Planning Commission or City Council are discretionary decisions that
usually involve a finding of neighborhood compatibility. The City’s neighborhood compatibility
review process can be lengthy since it typically involves the submission of detailed project
plans, the construction of a project silhouette, the issuance of a public notice with comment
period, numerous site visits by staff to address issues raised by the public and the preparation
of a Staff Report that analyzes the proposal in the context of the closest 20 properties.
Decisions rendered by the Planning Commission take longer since they necessitate the
scheduling of a public hearing before the Commission. More than one public hearing is often
needed for the Planning Commission to render a decision. Decisions by the City Council
typically occur as a result of an appeal. The processing time noted is the median time between
application submittal and application completeness and the median time between application
completeness and application decision. Processing time between application submittal and
application completeness includes the time taken by applicants to respond to incomplete items,
which can vary in duration and which City staff has no control over.
BUILDING & SAFETY
BUILDING PERMITS
PROCESSED
FY04-
05
FY05-
06
FY06-
07
FY07-
08
FY08-
09
FY09-
10
FY10-
111
Permits issued over
the counter
1233
cases
1382
cases
1269
cases
1305
cases
1172
cases
1108
cases
999
cases
Plan checked permits 208
cases
163
cases
177
cases
383
cases
245
cases
142
cases
118
cases
Median processing
time
91 days 96 days 101
days
96 days 63 days 61 days 46 days
1 The Building permit numbers for FY 2010-2011 only reflect activity through the end of the
first quarter of 2011 (March 31st)
Building permits issued over-the-counter typically involve minor improvements such as
plumbing, electrical or mechanical work, re-roofs and any other non-structural projects. Building
permits that are taken in for plan check typically involve projects that require a structural
engineering or geo-technical review such as building construction, pools, retaining walls and
tenant improvements. The processing time noted is the median time between building permit
submittal into plan check and when the permit is ready for issuance. Processing time includes
the time taken by applicants to respond to plan check corrections, which can vary in duration
and which City staff has no control over.
109
CODE ENFORCEMENT
CODE ENFORCEMENT
COMPLAINTS
FY04-
05
FY05-
06
FY06-
07
FY07-
08
FY08-
09
FY09-
10
FY10-
111
Municipal Code
Violations closed
180
cases
159
cases
177
cases
110
cases
145
cases
145
cases
138
cases
Median processing
time
63 days 106
days
56 days 34 days 35 days 31 days 28 days
Building Code
Violations closed
26
cases
8 cases 16
cases
10
cases
16
cases
8 cases 7 cases
Median processing
time
37 days 54 days 84 days 48 days 4 days 34 days 75 days
Zoning Code
Violations closed
107
cases
109
cases
116
cases
91
cases
159
cases
135
cases
77
cases
Median processing
time
52 days 97 days 71 days 40 days 17 days 25 days 23 days
1 The Code Enforcement complaint numbers for FY 2010-2011 only reflect activity through the
end of the first quarter of 2011 (March 31st)
Municipal Code enforcement cases typically involve violations such as property maintenance or
trash can issues. These cases are typically resolved through a site visit, written notice and
consultation with the offending party. Building Code enforcement cases typically involve
violations such as non-permitted construction or grading. These cases are typically resolved
after one or more site visits and multiple letters to the offending party. Furthermore, these cases
often require parties to go through the planning application and building permit process to
resolve the issue while being monitored by code enforcement staff. Zoning Code enforcement
cases typically involve building permit violations such as expired permits. These cases are
110
typically resolved with a letter to the offending party. The processing time noted is the median
time between the filing of a case and when the case is closed out or resolved. It should be
noted that the processing time includes the time taken by offending parties to resolve the
violation, which can vary in duration and which City staff has no control over.
VIEW RESTORATION
VIEW PERMITS
PROCESSED
FY04-
05
FY05-
06
FY06-
07
FY07-
08
FY08-
09
FY09-
10
FY10-
111
View Restoration
Permits processed
14
cases
12
cases
23
cases
17
cases
17
cases
7 cases 14
cases
View Preservation
Permits processed
9 cases 8 cases 13
cases
7 cases 19
cases
10
cases
6 cases
City Tree Review
Permits processed
22
cases
9 cases 14
cases
9 cases 20
cases
4 cases 6 cases
View Maintenance
Requests processed
N/A N/A N/A N/A N/A 12
cases
28
cases
1 The View case numbers for FY 2010-2011 only reflect activity through the end of the first
quarter of 2011 (March 31st)
View Restoration Permits are requests for the restoration of a view that has been impaired by
foliage and no documentation of the view since November 1989 exists. The processing of these
permits typically involves a pre-application meeting and depending on the success of the pre-
application meeting, may require a hearing before the Planning Commission. View Preservation
Permits are requests for the preservation of a view that has existed sometime since November
1989 (as documented in a photograph) and which now has been impaired by foliage. The
processing of these permits typically involves staff site visits, a staff analysis and a
determination by the Director. City Tree Review Permits are requests for the restoration of a
view that has been impaired by City trees. The processing of these permits typically involves a
site visit, the preparation of a staff report, input from the City arborist, notice of the decision and
the trimming or removal of the City tree(s) by City work crews.
111
Account # Account Description
Budget Program:Planning
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-4001-441-11-00 SALARY & WAGES - FT -899,158 -865,030 -890,600 -890,600 -822,000 -860,900
101-4001-441-12-00 SALARY & WAGES - PT -9,588 -6,555 -11,100 -11,100 -11,700 -12,100
101-4001-441-29-00 EMPLOYEE BENEFITS -262,445 -323,342 -292,144 -292,144 -312,800 -334,800
101-4001-441-32-00 PROF/TECH SERVICE -57,775 -53,296 -2,000 -209,000 -2,000 -2,000
101-4001-441-41-40 TELEPHONE SERVICE -1,268 -1,327 -2,000 -2,000 -2,000 -2,000
101-4001-441-44-10 BUILDING & LAND RENT 0 0 0 0 -2,800 -2,800
101-4001-441-54-00 LEGAL NOTICES AND AD -20,929 -21,017 -25,000 -25,000 -25,000 -25,000
101-4001-441-55-00 PRINTING & BINDING -4,677 -5,256 -6,000 -6,000 -21,000 -6,000
101-4001-441-56-00 MILEAGE REIMBURSE -576 -636 -11,300 -11,300 -800 -800
101-4001-441-57-00 MEETINGS & CONFRNC -12,227 -11,014 -7,800 -7,800 -7,800 -7,800
101-4001-441-59-10 TRAINING -1,020 -3,458 -5,000 -5,000 -5,000 -5,000
101-4001-441-59-20 MEMBERSHIPS & DUES -4,385 -4,415 -4,000 -4,000 -4,000 -4,000
101-4001-441-59-30 PUBLICATIONS -531 -1,073 -1,200 -1,200 -1,200 -1,200
101-4001-441-61-00 OP SUPP/MINOR EQUIP -10,427 -10,048 -9,000 -9,000 -6,200 -6,200
101-4001-441-69-00 OTHER MISCELLANEOU -4,200 -4,200 0 0 -10,500 -10,500
101-4001-441-94-10 EQUIP REPLACE CHARG -26,400 -10,200 -8,700 -8,700 -62,000 -71,400
-1,315,606 -1,320,867 -1,275,844 -1,482,844 -1,296,800 -1,352,500Expenditure Subtotals
101-4001-322-10-00 PLAN & ZONE PERMIT 319,329 417,508 445,500 445,500
License/Permit 330,500 347,000
101-4001-322-20-00 PLAN - INVESTIGATION 18,200 14,889 16,900 16,900
License/Permit 15,700 16,500
101-4001-322-30-00 PLAN - MISC FEES 5,324 2,678 2,800 2,800
License/Permit 2,800 2,900
101-4001-322-40-00 PLAN - DATA PROCESS 8,751 6,734 6,900 6,900
License/Permit 7,200 7,600
101-4001-322-50-00 PLAN - HIST DATA FEE 8,836 7,685 7,800 7,800
License/Permit 8,200 8,600
360,440 449,494 479,900 479,900 364,400 382,600Revenue Subtotals
-955,166 -871,373 -795,944 -1,002,944 -932,400 -969,900Net (Uses)/Resources Program Totals
112
Budget Program:Planning
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
101-4001-441-11-00 SALARY & WAGES - FT 822,000 860,900
Salaries and wages paid to full-time City employees allocated to
this program.
101-4001-441-12-00 SALARY & WAGES - PT 11,700 12,100
Salaries and wages paid to part-time City employees allocated to
this program. This is inclusive of one part-time employee (Staff
Assistant I) averaging 10 hours per week that inputs Historical
Data to the City's Permit Tracking System. This cost is partially
offset by the Historical Data fee that is charged one-time per
property upon issuing a permit.
101-4001-441-29-00 EMPLOYEE BENEFITS 312,800 334,800
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-4001-441-32-00 PROF/TECH SERVICE 2,000 2,000
FY11-12 and FY12-13 each includes funding for temporary
personnel, on an as-needed contractual basis, for coverage of
staff due to illness, vacations, or as otherwise required.
101-4001-441-41-40 TELEPHONE SERVICE 2,000 2,000
Cell phone service for 3 department shared cell phones.
101-4001-441-44-10 BUILDING & LAND RENTAL 2,800 2,800
Rental of a POD storage container for historical records.
101-4001-441-54-00 LEGAL NOTICES AND ADS 25,000 25,000
This budget item covers the cost of publishing required legal
notices for private development projects and City projects in the
local newspaper.
101-4001-441-55-00 PRINTING & BINDING 21,000 6,000
The following publications and documents will need to be printed
in FY11-12 and FY12-13:
1. Miscellaneous printing (Informational Brochures, reproduction
of maps and various documents, business cards, public notice
envelopes, etc.) FY11-12 and FY12-13 $6,000
2. A comprehensive update to the City's planning applications to
create a more streamlined process will occur with a one-time
113
Budget Program:Planning
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
expenditure of $5,000 in FY11-12.
3. Due to the General Plan update which is expected to be
completed in FY11-12, new General Plans will need to be printed
for distribution. As a result, a one time FY11-12 expenditure of
$5,000 is necessary.
4. Due to the Zoning Code update, a one-time expenditure of
$5,000 in FY11-12 to print copies of the updated Zoning Code is
necessary.
101-4001-441-56-00 MILEAGE REIMBURSE 800 800
Reimbursement to Staff for use of personal vehicles. The FY10-
11 budget includes the Planning Commission stipends. The
stipends have been moved to the “Miscellaneous Expenses”
account.
101-4001-441-57-00 MEETINGS & CONFRNCS 7,800 7,800
Funds for expenses incurred by the department staff and Planning
Commission to attend meetings and conferences. The meetings
and conferences include:
1. Annual California American Planning Association Chapter
Conference and National APA Conference.
2. League of California Cities Planners' Institute (attended by
Staff, and 4 members of the Planning Commission).
3. Annual State Association of Environmental Planners'
Conference.
4. Monthly Southwest Area Planning Council meetings.
5. Miscellaneous regional and other professional meetings.
101-4001-441-59-10 TRAINING 5,000 5,000
Professional and continuing education seminars that focus on
specific aspects of California planning laws and policies, CEQA,
the Subdivision Map Act, personnel management, customer
service, and local planning issues.
101-4001-441-59-20 MEMBERSHIPS & DUES 4,000 4,000
Funds membership in the Planner's Advisory Service (a
subscription library data base), American Planning Association,
Association of Environmental Planners, American Institute of
Certified Planners, and other appropriate professional planning
and public administration associations.
101-4001-441-59-30 PUBLICATIONS 1,200 1,200
Publications include California Planning and Redevelopment
Report, Land Use Digest, Urban Land Institute, and California
114
Budget Program:Planning
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
Coast and Ocean. Reference materials include California Land
Use and Planning Law, the Subdivision Map Act manual, and
CEQA compliance guidelines. Many of the reference materials
require annual updating.
101-4001-441-61-00 OP SUPP/MINOR EQUIP 6,200 6,200
This budget provides for miscellaneous office and operating
supplies such as photo supplies, stationery, and office equipment
($5,000), as well as kitchen supplies ($1,200).
101-4001-441-69-00 OTHER MISCELLANEOUS 10,500 10,500
The seven Planning Commission members each receive a stipend
of $125 per month.
101-4001-441-94-10 EQUIP REPLACE CHARGE 62,000 71,400
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
115
Account # Account Description
Budget Program:Building & Safety
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-4002-441-11-00 SALARY & WAGES - FT -317,321 -342,899 -352,000 -352,000 -369,400 -387,900
101-4002-441-29-00 EMPLOYEE BENEFITS -112,730 -156,273 -138,409 -138,409 -152,400 -164,400
101-4002-441-32-00 PROF/TECH SERVICE -67,530 -94,591 -83,000 -142,000 -81,000 -81,000
101-4002-441-41-40 TELEPHONE SERVICE -1,082 -2,263 -2,000 -2,000 -2,000 -2,000
101-4002-441-55-00 PRINTING & BINDING -781 -235 -2,000 -2,000 -500 -500
101-4002-441-56-00 MILEAGE REIMBURSE -469 -682 -500 -500 -500 -500
101-4002-441-59-10 TRAINING -2,954 -4,094 -3,500 -3,500 -3,500 -3,500
101-4002-441-59-20 MEMBERSHIPS & DUES -642 -644 -600 -600 -700 -700
101-4002-441-59-30 PUBLICATIONS -1,158 -864 -1,500 -1,500 -1,500 -1,500
101-4002-441-61-00 OP SUPP/MINOR EQUIP -2,480 -2,900 -3,000 -3,000 -3,000 -3,000
101-4002-441-94-10 EQUIP REPLACE CHARG -12,800 -5,700 -5,000 -5,000 -38,700 -41,300
-519,947 -611,145 -591,509 -650,509 -653,200 -686,300Expenditure Subtotals
101-4002-323-10-00 B&S PLAN CHECK 316,544 324,506 324,900 324,900
License/Permit 319,500 335,500
101-4002-323-20-00 B&S PERMITS 786,162 867,478 825,000 825,000
License/Permit 975,800 1,024,500
101-4002-323-50-00 B&S SMIP FEES 3,820 1,262 1,100 1,100
License/Permit 1,300 1,400
101-4002-323-60-00 B&S STATE BLDG STD 0 0 200 200
License/Permit 200 200
1,106,526 1,193,246 1,151,200 1,151,200 1,296,800 1,361,600Revenue Subtotals
586,579 582,101 559,691 500,691 643,600 675,300Net (Uses)/Resources Program Totals
116
Budget Program:Building & Safety
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
101-4002-441-11-00 SALARY & WAGES - FT 369,400 387,900
Salaries and wages paid to full-time City employees allocated to
this program.
101-4002-441-29-00 EMPLOYEE BENEFITS 152,400 164,400
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-4002-441-32-00 PROF/TECH SERVICE 81,000 81,000
This line item provides for the following professional and technical
services:
1. Estimated contract cost for Building and Safety engineering
plan check services (structural and drainage). The costs are
offset by the plan check fees that are charged to the applicants
($40,000).
2. Estimated contract cost for Building and Safety inspection
services as needed. This contract is for an amount not to exceed
$25,000.
3. Geo-technical and other professional building and safety
consultants to assist in the review of projects not otherwise funded
by development project trust deposits and/or which may be
initiated by the City. These may be projects in which the City
desires an expert opinion, but may not be possible to recover
these funds from a private party ($15,000).
4. As required by law, the department must retain certain Building
and Safety Division records, such as commercial, institutional and
multiple family residential structures. This budget item is needed
to cover the Division's costs related to imaging of records ($1,000).
101-4002-441-41-40 TELEPHONE SERVICE 2,000 2,000
Funding for the costs of cellular phones/Nextel radio
communication for 3 staff members, in order to facilitate
communication while out in the field.
101-4002-441-55-00 PRINTING & BINDING 500 500
Outside printing of various forms and publications related to the
Building & Safety function.
101-4002-441-56-00 MILEAGE REIMBURSE 500 500
Monthly reimbursement to the Building Division Staff for use of
personal cars on site visits.
117
Budget Program:Building & Safety
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
101-4002-441-59-10 TRAINING 3,500 3,500
Professional and continuing education seminars that focus on
specific aspects of California building and development, together
with improving customer service and Division operations. This
budget item has been increased to account for a second Permit
Technician who must attend continuing education courses in order
to maintain the required certifications for this position.
101-4002-441-59-20 MEMBERSHIPS & DUES 700 700
Funds membership in the International Congress of Building
Officials (ICBO). Through this membership, documents, bulletins
and training sponsored by this organization can be purchased at a
substantial discount, including revisions to the Uniform Building
Code and its various components.
101-4002-441-59-30 PUBLICATIONS 1,500 1,500
Publications are purchased annually to assist the Building
Inspectors in their duties; including California code books, monthly
publications and other needed journals.
101-4002-441-61-00 OP SUPP/MINOR EQUIP 3,000 3,000
Miscellaneous office supplies and operating equipment.
101-4002-441-94-10 EQUIP REPLACE CHARGE 38,700 41,300
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
118
Account # Account Description
Budget Program:Code Enforcement
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-4003-441-11-00 SALARY & WAGES - FT -119,354 -117,095 -127,100 -127,100 -132,500 -139,100
101-4003-441-29-00 EMPLOYEE BENEFITS -49,010 -56,978 -50,494 -50,494 -51,200 -55,000
101-4003-441-32-00 PROF/TECH SERVICE -3,652 -2,098 -10,000 -10,000 -15,000 -15,000
101-4003-441-55-00 PRINTING & BINDING -1,294 0 -1,000 -1,000 0 0
101-4003-441-57-00 MEETINGS & CONFRNC -334 -1,656 -1,000 -1,000 -1,000 -1,000
101-4003-441-59-20 MEMBERSHIPS & DUES -397 -205 -400 -400 -400 -400
101-4003-441-59-30 PUBLICATIONS 0 0 -500 -500 0 0
101-4003-441-94-10 EQUIP REPLACE CHARG -3,100 -1,400 -1,100 -1,100 -8,400 -10,700
-177,141 -179,432 -191,594 -191,594 -208,500 -221,200Expenditure Subtotals
101-4003-321-10-00 MASSAGE PERMITS 1,537 2,715 0 0License/Permit 2,800 2,900
1,537 2,715 0 0 2,800 2,900Revenue Subtotals
-175,604 -176,717 -191,594 -191,594 -205,700 -218,300Net (Uses)/Resources Program Totals
119
Budget Program:Code Enforcement
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
101-4003-441-11-00 SALARY & WAGES - FT 132,500 139,100
Salaries and wages paid to full-time City employees allocated to
this program.
101-4003-441-29-00 EMPLOYEE BENEFITS 51,200 55,000
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-4003-441-32-00 PROF/TECH SERVICE 15,000 15,000
1. Costs of miscellaneous use of technical consultants, including
noise consultants, antenna reception technicians, and geological
consultants for code enforcement purposes. ($5,000)
2. Costs of code enforcement nuisance abatement activities,
including those related to view restoration. These abatement
costs will ultimately be recovered through placement of liens on
real property subject to the abatement actions. ($10,000)
101-4003-441-57-00 MEETINGS & CONFRNCS 1,000 1,000
Funds for expenses incurred by department staff attendance at
meetings and conferences.
101-4003-441-59-20 MEMBERSHIPS & DUES 400 400
Funds membership in the Southern California Association of Code
Enforcement Officers and any other appropriate professional
association.
101-4003-441-94-10 EQUIP REPLACE CHARGE 8,400 10,700
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
120
Account # Account Description
Budget Program:View Restoration
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-4004-441-11-00 SALARY & WAGES - FT -74,390 -171,700 -178,700 -178,700 -181,600 -188,700
101-4004-441-29-00 EMPLOYEE BENEFITS -41,810 -67,034 -58,476 -58,476 -68,500 -73,400
101-4004-441-32-00 PROF/TECH SERVICE -35,135 -41,947 -42,000 -49,000 -42,000 -42,000
101-4004-441-43-00 MAINTENANCE SERVICE -37,407 -40,060 -39,000 -39,000 -39,000 -39,000
101-4004-441-61-00 OP SUPP/MINOR EQUIP -1,311 -1,998 0 0 0 0
101-4004-441-94-10 EQUIP REPLACE CHARG -3,100 -1,400 -1,100 -1,100 -8,400 -10,700
-193,153 -324,139 -319,276 -326,276 -339,500 -353,800Expenditure Subtotals
101-4004-322-60-00 VIEW RESTORATION FE 7,105 13,015 15,700 15,700
License/Permit 14,000 14,700
7,105 13,015 15,700 15,700 14,000 14,700Revenue Subtotals
-186,048 -311,124 -303,576 -310,576 -325,500 -339,100Net (Uses)/Resources Program Totals
121
Budget Program:View Restoration
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
101-4004-441-11-00 SALARY & WAGES - FT 181,600 188,700
Salaries and wages paid to full-time City employees allocated to
this program.
101-4004-441-29-00 EMPLOYEE BENEFITS 68,500 73,400
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-4004-441-32-00 PROF/TECH SERVICE 42,000 42,000
Contract professional consultant services to assist in the
mediation of View Restoration/Preservation cases ($40,000), and
for an Arborist ($2,000). The view restoration fees associated with
this program are collected when a case is not resolved through
mediation.
101-4004-441-43-00 MAINTENANCE SERVICES 39,000 39,000
The cost of performing the trimming and/or removal of City trees
by contract work crews. The costs include the trimming and/or
removal of City trees that result from City Tree Review Permit
decisions, as well as the on-going annual maintenance of trimmed
trees.
101-4004-441-94-10 EQUIP REPLACE CHARGE 8,400 10,700
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
122
Account # Account Description
Budget Program:NCCP
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-4005-441-11-00 SALARY & WAGES - FT -21,871 0 0 0 0 0
101-4005-441-29-00 EMPLOYEE BENEFITS -5,71000000
101-4005-441-32-00 PROF/TECH SERVICE -18,000 -10,550 0 -65,450 0 0
222-3022-431-32-00 PROF/TECH SERVICE -109,199 -108,800 -109,900 -109,900
Habitat Restor -112,000 -114,000
222-3022-431-43-00 MAINTENANCE SERVICE -15,488 -15,991 -16,511 -16,511
Habitat Restor -17,000 -17,000
222-3022-431-73-00 IMPROVEMENTS -7,503000Habitat Restor 00
-177,771 -135,341 -126,411 -191,861 -129,000 -131,000Expenditure Subtotals
222-3022-361-10-00 INTEREST EARNINGS 2,585 869 1,010 1,010
Interest 1,300 1,660
2,585 869 1,010 1,010 1,300 1,660Revenue Subtotals
222-3022-391-10-00 TRANSFERS IN 115,000 169,000 109,900 109,900
Fr Gen'l fund 90,000 90,000
115,000 169,000 109,900 109,900 90,000 90,000Transfers In Subtotals
-60,186 34,528 -15,501 -80,951 -37,700 -39,340Net (Uses)/Resources Program Totals
123
Budget Program:NCCP
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
222-3022-431-32-00 PROF/TECH SERVICE 112,000 114,000
The City's NCCP includes a City funding commitment to the Palos
Verdes Peninsula Land Conservancy (PVPLC) for management of
the NCCP Preserve in accordance with the City's approved NCCP
Subarea Plan. In December 2005, the City entered into an
agreement with the PVPLC to begin managing the Preserve for a
cost of $100,000/year, adjusted annually for inflation.
Habitat Restore
222-3022-431-43-00 MAINTENANCE SERVICES 17,000 17,000
In June 2007, an agreement was entered into between the City
and the Palos Verdes Peninsula Land Conservancy to perform
Habitat Maintenance activities at Subregion 1 - Oceanfront
Estates for $15,000/year adjusted annually for inflation.
124
Account # Account Description
Budget Program:Geology
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-4006-441-32-00 PROF/TECH SERVICE -160,722 -108,453 -200,000 -200,000 -150,000 -150,000
-160,722 -108,453 -200,000 -200,000 -150,000 -150,000Expenditure Subtotals
101-4006-323-40-00 B&S GEOLOGY FEES 171,936 117,079 200,000 200,000
License/Permit 150,000 150,000
171,936 117,079 200,000 200,000 150,000 150,000Revenue Subtotals
11,214 8,626 0 0 0 0Net (Uses)/Resources Program Totals
125
Budget Program:Geology
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
101-4006-441-32-00 PROF/TECH SERVICE 150,000 150,000
Geo-technical consultant services to review and make
recommendations regarding the need for, and/or adequacy of,
privately initiated project geo-technical reports. The actual cost for
geologic services will vary depending upon the level of activity that
occurs during the year. The expenditure is offset directly by the
geologic review fees collected.
126
Account # Account Description
Budget Program:RDA - Housing Set-Aside
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
218-4018-441-32-00 PROF/TECH SERVICE -308,806 -46,055 -12,500 -12,500 -12,500 -12,500
218-4018-441-73-00 IMPROVEMENTS 0 -3,108,546 -266,457 -714,896 0 0
-308,806 -3,154,601 -278,957 -727,396 -12,500 -12,500Expenditure Subtotals
218-4018-361-10-00 INTEREST EARNINGS 27,391 8,303 3,600 3,600
Interest 100 1,800
218-4018-311-10-00 PROPERTY TAX INCREM 193,209 209,700 222,300 222,300
Taxes 234,500 239,250
220,600 218,003 225,900 225,900 234,600 241,050Revenue Subtotals
-88,206 -2,936,598 -53,057 -501,496 222,100 228,550Net (Uses)/Resources Program Totals
127
Budget Program:RDA - Housing Set-Aside
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
218-4018-441-32-00 PROF/TECH SERVICE 12,500 12,500
This budget item is for 1) continuing to retain the services of a
consultant in FY11-12 and FY12-13 to assist in the
sale/monitoring of the Agency's Affordable Housing Unit, which is
expected to be sold in 2011, and 2) to hire a consultant to assist in
the implementation of potential future Agency affordable housing
programs.
128
Account # Account Description
Budget Program:Affordable Housing Projects
Department:Community Development
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
337-4037-441-32-00 PROF/TECH SERVICE -2,516 -3,531 0 -5,000 -1,000 0
337-4037-441-43-00 MAINTENANCE SERVICE 0 0 0 0 -1,000 0
337-4037-441-73-00 IMPROVEMENTS 0-1,766,3680000
-2,516 -1,769,899 0 -5,000 -2,000 0Expenditure Subtotals
337-4037-361-10-00 INTEREST EARNINGS 14,534 5,681 40 40Interest 10 2,480
337-4037-366-10-00 AFFORD HSG DEV FEES 0932,91000Other Revenue 00
337-4037-369-10-00 MISC REVENUES 0000Other Revenue 330,000 0
14,534 938,591 40 40 330,010 2,480Revenue Subtotals
12,018 -831,308 40 -4,960 328,010 2,480Net (Uses)/Resources Program Totals
129
Budget Program:Affordable Housing Projects
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Community Development
337-4037-441-32-00 PROF/TECH SERVICE 1,000 0
This budget item is for retaining the services of a consultant in
FY11-12 to assist in the sale/monitoring of the affordable housing
unit purchased through the City's In-lieu Affordable Housing
Fund. It is expected that the unit will be sold in 2011.
337-4037-441-43-00 MAINTENANCE SERVICES 1,000 0
This budget item is to cover the association dues and electricity
for the affordable unit purchased by the City through the City's In-
lieu affordable housing funds. It is expected that this unit will be
sold in 2011.
130
RECREATION & PARKS DEPARTMENT
The Recreation and Parks Department is responsible for coordinating a comprehensive park system
and numerous community activities. The Recreation and Parks Department manages five programs:
Administration, Recreational Facilities, Special Events, Point Vicente Interpretive Center (PVIC), and
the REACH Program. Some specific responsibilities of the Recreation and Parks Department include:
RECREATION ADMINISTRATION (101-5010)
• Coordination with a variety of community groups to assure compliance with City requirements
for approximately 20 community events (e.g. the Palos Verdes Marathon and the Palos Verdes
Peninsula Land Conservancy nature walks);
• Administration of the Gifts for Parks program, which formally recognizes donations from
individuals and organizations for REACH, special events such as the Fourth of July Celebration;
• Supervision of approximately 30 part-time employees that staff park facilities;
• Coordination with the Los Angeles County Fire Department (Lifeguard Division) for lifeguard
services at Abalone Cove Beach. The County receives tax and assessment revenues to
provide for these services; hence they are provided at no cost to the City;
• Administration of long-term leases at City parks and public facilities; and
• Administration of the Mountains Recreation and Conservation Authority (MRCA) Rangers
contract. The Ranger Program is a partnership between the City of Rancho Palos Verdes and
the MRCA and provides open space patrols and interpretive services such as educational
information about the Palos Verdes Peninsula Nature Preserve, night hikes, and community
presentations.
Abalone Cove Shoreline Park
131
RECREATIONAL FACILITIES AND PROGRAMS (101-5030)
• Supervision, training and coordination of field staff;
• Coordination of the day-to-day activities at all City park facilities, including Fred Hesse Jr.
Community Park, Robert E. Ryan Community Park, Ladera Linda Community Center, and Abalone
Cove Shoreline Park;
• Coordination of several new City-run recreation programs for youth and adults;
• Coordination of privatized recreation classes;
• Coordination of facility rentals for events such as weddings, private parties, special tours, non-profit
organization events, City meetings and Peninsula Seniors events; and
• Coordination of the promotion of the park sites through community outreach events, fliers, the City’s
website, and media outlets.
Robert E. Ryan Park
SPECIAL EVENTS (101-5040)
• Coordination of City-wide community events such as Whale of a Day, Egg Hunt Eggstravaganza,
July 4th Celebration, Shakespeare by the Sea, Halloween Spooktacular, and Breakfast with Santa.
Breakfast with Santa
132
POINT VICENTE INTERPRETIVE CENTER (PVIC) (101-5060)
• Supervision, training and coordination of field staff;
• Administration of the City's largest volunteer population (150 participants). The Los Serenos de
Point Vicente docent organization offers hikes and tours at Abalone Cove Shoreline Park, the
Forrestal Nature Reserve, the trails at Trump National, and Point Vicente Interpretive Center.
Activities include hosting the City’s Appreciation Luncheon and providing guidance and
interpretive services for 3,000 to 5,000 participants at pre-scheduled docent led hikes and tours
per year;
• Coordination of the day-to-day activities of a gift shop and popular museum focused on the
culture, geology, and natural history of the Palos Verdes Peninsula, with a special emphasis on
the migration of the Pacific gray whale;
• Coordination of facility rentals for events such as weddings, private parties, non-profit
organization events, and City meetings;
• Coordination of the new Night at the Museum Sleepover for youth and families; and
• Curation and oversight of PVIC museum exhibits.
Point Vicente Interpretive Center
REACH (101-5070)
• Administration of the REACH program which includes coordination of programs and activities for
participants with developmental disabilities; and
• Creation of four quarterly REACH newsletters listing the available activities and programs.
133
RECREATION & PARKS PERFORMANCE INDICATORS
The Recreation and Parks Department provides quality recreation services for park visitors in a
number of ways. While many of these recreation options are difficult to quantify, (e.g. the
number of children using City playgrounds), other recreation options such as private rentals,
classes, docent-led hikes, and community organization meetings are scheduled through the
Department and are therefore more readily calculated and tracked. Attendance totals are
derived from contract estimates and staff observations. However, the totals below do not
reflect long-term leased facilities, and City meetings. The largest numbers of visitors use the
parks for informal, non-contracted drop-in use. Due to the inherent difficulty of arriving at an
accurate estimate, no numbers are included for drop-in use.
Park Rentals and Attendance
The following graphs show the total attendance and the number of events that took place at
Rancho Palos Verdes parks from 2000-2010. These events include community group
meetings, private party rentals, senior lectures and bridge, and youth sports leagues, just to
name a few.
RPV Park Rentals 2000-2010
0
100
200
300
400
500
600
700
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Year
Nu
m
b
e
r
o
f
R
P
V
P
a
r
k
E
v
e
n
t
s
Ladera Linda
Hesse Park
PVIC
Ryan Park
Founders Park
134
Patron Attendance at RPV Park Rentals: 2000-2010
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Years
Nu
m
b
e
r
o
f
P
a
t
r
o
n
s
a
t
R
P
V
P
a
r
k
E
v
e
n
t
s
Ladera Linda
Hesse Park
PVIC
Ryan Park
Founders Park
Privatized Recreation Classes
The following graph shows the number of privatized recreation classes offered by independent
instructors at City park sites from 2001-2010. Classes include adult exercise and fitness,
preschool and youth classes, duplicate bridge classes, summer sports camps, art and music
classes, and amateur radio classes.
Class Meetings at RPV Parks: 2001-2010
-
200
400
600
800
1,000
1,200
1,400
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Year
Nu
m
b
e
r
o
f
C
l
a
s
s
M
e
e
t
i
n
g
s
a
t
R
P
V
P
a
r
k
s
Ladera Linda
Hesse Park
Ryan Park
135
Docent-Led Educational Hikes and Tours
Another recreation option provided by the Department is the docent-led educational hike and
tour program offered at several RPV locations. These hikes and tours provide schools, scout
groups, individuals, and organizations the opportunity to learn about local flora, fauna, and
geology, as well as to the chance to experience the natural beauty of Rancho Palos Verdes.
Below are graphs illustrating the number of hikes and tours and participant attendance at the
tide pools at Abalone Cove, the trails at Trump National, the Forrestal Nature Reserve, and the
museum at the Point Vicente Interpretive Center from 2000-2010.
Docent-Led Nature Hikes & Tours in RPV: 2000-2010
0
10
20
30
40
50
60
70
80
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Years
N
u
m
b
e
r
o
f
D
o
c
e
n
t
-
L
e
d
N
a
t
u
r
e
H
i
k
e
s
Abalone Cove
Trump National
Ladera Linda
PVIC
Attendance at Docent-Led Nature Hikes in RPV: 2000-2010
0
500
1000
1500
2000
2500
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Year
Nu
m
b
e
r
o
f
P
a
r
t
i
c
i
p
a
n
t
s
a
t
D
o
c
e
n
t
-
L
e
d
N
a
t
u
r
e
H
i
k
e
s
Abalone Cove
Trump National
Ladera Linda
PVIC
136
Reported Accidents at Active RPV Parks
The following graph tracks the number of reported accidents that occurred in Rancho Palos
Verdes parks: 2000-2010.
Reported Accidents at Active RPV Park Sites: 2000-2010
0
2
4
6
8
10
12
14
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Year
N
u
m
b
e
r
o
f
R
e
p
o
r
t
e
d
A
c
c
i
d
e
n
t
s
a
t
A
c
t
i
v
e
R
P
V
P
a
r
k
S
i
t
e
s
137
Account # Account Description
Budget Program:Recreation Administration
Department:Recreation & Parks
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-5010-451-11-00 SALARY & WAGES - FT -344,550 -356,456 -225,300 -177,300 -300,300 -315,200
101-5010-451-12-00 SALARY & WAGES - PT -10,022 -14,701 -43,800 -43,800 -140,000 -147,000
101-5010-451-13-00 SALARY & WAGES - OT 0000-500-500
101-5010-451-29-00 EMPLOYEE BENEFITS -117,400 -159,285 -85,020 -85,020 -130,300 -140,700
101-5010-451-32-00 PROF/TECH SERVICE 0 -47,084 -3,000 -3,000 -164,000 -169,000
101-5010-451-56-00 MILEAGE REIMBURSE -1,935 -2,195 -1,100 -1,100 -2,000 -2,000
101-5010-451-57-00 MEETINGS & CONFRNC -1,513 -405 -2,500 -2,500 -4,000 -4,000
101-5010-451-59-10 TRAINING -597 -1,703 -500 -500 -1,000 -1,000
101-5010-451-59-20 MEMBERSHIPS & DUES -770 -930 -1,400 -1,400 -1,400 -1,400
101-5010-451-59-30 PUBLICATIONS -45 -45 -500 -500 -500 -500
101-5010-451-61-00 OP SUPP/MINOR EQUIP -4,290 -6,472 -5,000 -5,000 -5,100 -5,200
101-5010-451-94-10 EQUIP REPLACE CHARG -10,300 -3,800 -3,100 -3,100 -30,200 -38,200
-491,422 -593,076 -371,220 -323,220 -779,300 -824,700Expenditure Subtotals
101-5010-331-10-00 FEDERAL GRANT INCOM 0 18,015 0 0From Other Ag 00
0 18,015 0 0 0 0Revenue Subtotals
-491,422 -575,061 -371,220 -323,220 -779,300 -824,700Net (Uses)/Resources Program Totals
138
Budget Program:Recreation Administration
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
101-5010-451-11-00 SALARY & WAGES - FT 300,300 315,200
Salaries and wages paid to full-time City employees are allocated
to this program. In 2010, the Administrative Assistant position
was vacated. In 2011, the Senior Analyst position was allocated
to the Administration Department and 75% of an Administrative
Analyst II was added to the Department.
101-5010-451-12-00 SALARY & WAGES - PT 140,000 147,000
Salaries and wages paid to part-time employees are allocated to
this program. The part-time allocations include 2 Staff Assistant I
positions, an Administrative Intern position, various part-time
employees to staff the City Hall reception area, and 1 part-time
employee to provide assistance with Recreation and Parks
various administrative tasks.
101-5010-451-13-00 SALARY & WAGES - OT 500 500
This overtime allocation is specifically for part-time staff.
101-5010-451-29-00 EMPLOYEE BENEFITS 130,300 140,700
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-5010-451-32-00 PROF/TECH SERVICE 164,000 169,000
1. Temporary assistance due to unforeseen employee absences,
and the cost of maintaining a pool of Class B licensed drivers to
operate the Department’s passenger vehicles. ($3,000)
2. Mountains Recreation and Conservation Authority Ranger
services for the Palos Verdes Nature Preserve. This budget
allocation was previously accounted for in Public Safety Special
Programs. (FY11-12 $161,000) (FY12-13 $166,000)
101-5010-451-56-00 MILEAGE REIMBURSE 2,000 2,000
Reimbursement for use of full-time and part-time employees’
private automobiles for City business.
101-5010-451-57-00 MEETINGS & CONFRNCS 4,000 4,000
This item reflects costs associated with meetings and
conferences. Conferences attended annually by Recreation and
Parks staff include National Recreation and Parks Association
conferences, California Parks & Recreation Society conferences,
California Joint Powers Insurance Authority conferences
pertaining to Recreation and Parks, and miscellaneous meetings
139
Budget Program:Recreation Administration
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
and conferences that are beneficial to the department.
101-5010-451-59-10 TRAINING 1,000 1,000
Provides for CPR/First Aid classes and supplies and equipment
for the department's annual staff training program.
101-5010-451-59-20 MEMBERSHIPS & DUES 1,400 1,400
Memberships in professional organizations including the National
Recreation & Parks Association and California Parks and
Recreation Society.
101-5010-451-59-30 PUBLICATIONS 500 500
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
101-5010-451-61-00 OP SUPP/MINOR EQUIP 5,100 5,200
This item provides for office supplies, minor equipment, and
miscellaneous items.
101-5010-451-94-10 EQUIP REPLACE CHARGE 30,200 38,200
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
140
Account # Account Description
Budget Program:Recreational Facilities
Department:Recreation & Parks
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-5030-451-11-00 SALARY & WAGES - FT -101,733 -129,283 -121,700 -141,700 -153,300 -159,300
101-5030-451-12-00 SALARY & WAGES - PT -167,588 -195,129 -226,440 -226,440 -164,190 -172,400
101-5030-451-29-00 EMPLOYEE BENEFITS -62,230 -86,096 -77,454 -77,454 -81,400 -87,200
101-5030-451-44-10 BUILDING & LAND RENT -2,102 -2,102 -2,400 -2,400 -2,200 -2,250
101-5030-451-54-00 LEGAL NOTICES AND AD 0 0 0 0 -2,000 -2,000
101-5030-451-55-00 PRINTING & BINDING 0 0 -1,100 -1,100 -5,100 -5,100
101-5030-451-61-00 OP SUPP/MINOR EQUIP -9,051 -4,697 -10,244 -10,244 -11,200 -11,500
101-5030-451-94-10 EQUIP REPLACE CHARG -7,700 -2,500 -2,200 -2,200 -21,800 -27,500
-350,404 -419,807 -441,538 -461,538 -441,190 -467,250Expenditure Subtotals
101-5030-365-XX-00 DONATIONS - DISC RM - 100 100 250 250
Other Revenue 00
101-5030-347-60-00 HIKE FEES 080 0 0
Rents 00
101-5030-347-70-00 SHORELINE PKNG LOT F 43,857 50,582 43,500 43,500
Rents 48,900 48,900
101-5030-364-XX-X RENT - REC & PARKS 128,199 113,597 105,000 105,000
Rents 115,600 117,900
172,156 164,359 148,750 148,750 164,500 166,800Revenue Subtotals
-178,248 -255,448 -292,788 -312,788 -276,690 -300,450Net (Uses)/Resources Program Totals
141
Budget Program:Recreational Facilities
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
101-5030-451-11-00 SALARY & WAGES - FT 153,300 159,300
Salaries and wages paid to full-time City employees allocated to
this program.
Full-time wages have been shifted from the REACH program to
facilitate the increase of Recreation events and programming
offered to the public.
101-5030-451-12-00 SALARY & WAGES - PT 164,190 172,400
Salaries and wages paid to part-time City employees who staff the
City's park sites.
101-5030-451-29-00 EMPLOYEE BENEFITS 81,400 87,200
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-5030-451-44-10 BUILDING & LAND RENTAL 2,200 2,250
This item is payment for land leased from the Los Angeles County
Sanitation Districts for Eastview Park.
101-5030-451-54-00 LEGAL NOTICES AND ADS 2,000 2,000
Advertising in local newspapers for Recreation events and
activities.
101-5030-451-55-00 PRINTING & BINDING 5,100 5,100
This item reflects printing costs for event banners, brochures
advertising the availability of City locations for weddings,
receptions, hikes and private parties as well as tickets for Abalone
Cove parking.
The increase in the FY11-12 budget reflects the printing needs for
various Recreation events that have been added to the
department’s annual schedule (e.g. Eggstravaganza, Night at the
Museum, etc.).
101-5030-451-61-00 OP SUPP/MINOR EQUIP 11,200 11,500
This item reflects the cost of purchasing staff uniform shirts and
the replacement of open recreation supplies such as sports
equipment, games, books, and other park-related equipment. It
also covers one-time miscellaneous park purchases.
101-5030-451-94-10 EQUIP REPLACE CHARGE 21,800 27,500
142
Budget Program:Recreational Facilities
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
143
Account # Account Description
Budget Program:Special Events
Department:Recreation & Parks
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-5040-451-12-00 SALARY & WAGES - PT -929 -2,782 -2,500 -2,500 -5,500 -7,500
101-5040-451-29-00 EMPLOYEE BENEFITS -370 -504 -480 -480 -1,000 -1,300
101-5040-451-32-00 PROF/TECH SERVICE -71,475 -14,982 -25,000 -25,000 -30,000 -30,000
101-5040-451-44-20 VEHICLE & EQUIP RENT 0 0 0 0 -2,500 -2,500
101-5040-451-61-00 OP SUPP/MINOR EQUIP -13,893 -7,272 -13,000 -13,000 -13,200 -28,200
-86,667 -25,540 -40,980 -40,980 -52,200 -69,500Expenditure Subtotals
101-5040-365-40-00 DONATIONS - JULY 4TH 0 0 5,350 5,350
Other Revenue 4,000 4,000
101-5040-365-70-00 DONATIONS - SPEC EVE 25,600000Other Revenue 00
101-5040-369-10-00 MISC REVENUES 3,045000Other Revenue 00
28,645 0 5,350 5,350 4,000 4,000Revenue Subtotals
-58,022 -25,540 -35,630 -35,630 -48,200 -65,500Net (Uses)/Resources Program Totals
144
Budget Program:Special Events
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
101-5040-451-12-00 SALARY & WAGES - PT 5,500 7,500
Salaries and wages paid to part-time City employees allocated to
this program. The FY12-13 allocation includes staffing for the
City’s 40th anniversary event.
101-5040-451-29-00 EMPLOYEE BENEFITS 1,000 1,300
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-5040-451-32-00 PROF/TECH SERVICE 30,000 30,000
1. City's annual Fourth of July Celebration. ($25,000)
2. Rental of professional sound equipment for various events.
($1,500)
3. Parking service for the annual Whale of a Day event. ($1,500)
4. Shakespeare by the Sea drama production. ($1,200)
5. Palos Verdes Symphonic Band Performance. ($800)
101-5040-451-44-20 VEHICLE & EQUIP RENTAL 2,500 2,500
The cost of renting chemical toilets, hand-washing stations and
lights for various special events.
101-5040-451-61-00 OP SUPP/MINOR EQUIP 13,200 28,200
This budget item allows for replacement of special event
equipment and miscellaneous event expenses. The FY12-13
allocation includes $15,000 of anticipated costs for the City’s 40th
Anniversary celebration.
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Account # Account Description
Budget Program:Point Vicente Interpretive Center
Department:Recreation & Parks
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-5060-451-11-00 SALARY & WAGES - FT -89,313 -89,957 -92,100 -92,100 -93,500 -96,300
101-5060-451-12-00 SALARY & WAGES - PT -120,624 -112,575 -104,500 -104,500 -104,500 -109,700
101-5060-451-29-00 EMPLOYEE BENEFITS -36,200 -57,184 -48,491 -48,491 -52,900 -56,800
101-5060-451-32-00 PROF/TECH SERVICE -1,980 -1,486 0 0 -5,000 -5,100
101-5060-451-44-20 EQUIPMENT RENTAL -896 -763 -2,500 -2,500 -500 -500
101-5060-451-56-00 MILEAGE REIMBURSE -112 -158 -300 -300 -300 -300
101-5060-451-57-00 MEETINGS & CONFRNC 0000-225-225
101-5060-451-59-10 TRAINING 0 0 -700 -700 -500 -500
101-5060-451-59-20 MEMBERSHIPS & DUES -150 0 -300 -300 -300 -300
101-5060-451-59-30 PUBLICATIONS 0 0 -200 -200 -150 -150
101-5060-451-61-00 OP SUPP/MINOR EQUIP -28,326 -28,252 -30,000 -30,000 -32,000 -32,700
101-5060-451-62-00 PURCHASES FOR RESA -42,666 916 -45,000 -45,000 -55,000 -56,000
101-5060-451-94-10 EQUIP REPLACE CHARG -13,800 -5,100 -4,200 -4,200 -38,500 -48,800
-334,067 -294,559 -328,291 -328,291 -383,375 -407,375Expenditure Subtotals
101-5060-365-20-00 DONATIONS - PVIC 11,482 11,575 9,300 9,300
Other Revenue 12,000 12,200
101-5060-347-XX-00 PVIC ADMISSIONS 0 1,443 0 0Rents 1,000 1,000
101-5060-364-XX-30 RENT - PVIC 181,534 208,855 180,000 180,000
Rents 122,800 125,300
101-5060-369-20-XX PVIC GIFT SHOP 80,272 97,738 98,100 98,100
Rents 110,000 112,000
273,288 319,611 287,400 287,400 245,800 250,500Revenue Subtotals
-60,779 25,052 -40,891 -40,891 -137,575 -156,875Net (Uses)/Resources Program Totals
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Budget Program:Point Vicente Interpretive Center
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
101-5060-451-11-00 SALARY & WAGES - FT 93,500 96,300
Salaries and wages paid to full-time City employees allocated to
this program.
101-5060-451-12-00 SALARY & WAGES - PT 104,500 109,700
This item reflects part-time staffing expenses allocated to this
program.
101-5060-451-29-00 EMPLOYEE BENEFITS 52,900 56,800
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-5060-451-32-00 PROF/TECH SERVICE 5,000 5,100
Professional services for outside consultant for cash register and
museum curation program update.
101-5060-451-44-20 EQUIPMENT RENTAL 500 500
Miscellaneous equipment rental for various functions at Point
Vicente Interpretive Center.
101-5060-451-56-00 MILEAGE REIMBURSE 300 300
Reimbursement for use of employees' private automobiles for City
business.
101-5060-451-57-00 MEETINGS & CONFRNCS 225 225
Professional growth of staff and to stay current with museum
trends.
101-5060-451-59-10 TRAINING 500 500
Charges for training provided by vendors outside the City.
101-5060-451-59-20 MEMBERSHIPS & DUES 300 300
Charges for memberships and dues in recognized professional
organizations.
101-5060-451-59-30 PUBLICATIONS 150 150
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
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Budget Program:Point Vicente Interpretive Center
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
101-5060-451-61-00 OP SUPP/MINOR EQUIP 32,000 32,700
1. Anticipated operating needs of the facility including furniture,
misc. equipment, and exhibits. (FY11-12 $29,000 and FY12-13
$29,600)
2. The annual Docent Appreciation Luncheon. (FY11-12 $3,000
and FY12-13 $3,100)
101-5060-451-62-00 PURCHASES FOR RESALE 55,000 56,000
Purchases of items for resale at the Interpretive Center gift shop.
101-5060-451-94-10 EQUIP REPLACE CHARGE 38,500 48,800
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
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Account # Account Description
Budget Program:REACH
Department:Recreation & Parks
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-5070-451-11-00 SALARY & WAGES - FT -39,593 -25,566 -29,900 -9,900 -5,500 -5,700
101-5070-451-12-00 SALARY & WAGES - PT -19,954 -20,184 -21,700 -21,700 -24,700 -25,900
101-5070-451-29-00 EMPLOYEE BENEFITS -16,390 -14,987 -12,289 -12,289 -6,000 -6,400
101-5070-451-56-00 MILEAGE REIMBURSE -132 -55 -300 -300 -300 -300
101-5070-451-57-00 MEETINGS & CONFRNC 0 -34 0 0 -300 -300
101-5070-451-59-10 TRAINING 0 0 -600 -600 -600 -600
101-5070-451-61-00 OP SUPP/MINOR EQUIP -7,714 -5,362 -6,801 -6,801 -6,900 -7,000
101-5070-451-94-10 EQUIP REPLACE CHARG -7,500 -2,300 -2,200 -2,200 -9,500 -4,000
-91,283 -68,488 -73,790 -53,790 -53,800 -50,200Expenditure Subtotals
101-5070-347-80-00 REC FEES - REACH 8,863 6,695 9,000 9,000
Charges for Se 9,400 9,600
101-5070-365-30-00 DONATIONS - REACH 0 0 200 200
Other Revenue 5,000 5,100
8,863 6,695 9,200 9,200 14,400 14,700Revenue Subtotals
101-5070-391-10-00 TRANSFERS IN 20,646 26,847 26,848 0Fr CDBG 00
20,646 26,847 26,848 0 0 0Transfers In Subtotals
-61,774 -34,946 -37,742 -44,590 -39,400 -35,500Net (Uses)/Resources Program Totals
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Budget Program:REACH
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
101-5070-451-11-00 SALARY & WAGES - FT 5,500 5,700
Salaries and wages paid to full-time City employees allocated to
this program. Full-time wages have been reallocated to
Recreational Facilities for additional Recreation programming.
The staffing needs for this program have been shifted more to part-
time employees.
101-5070-451-12-00 SALARY & WAGES - PT 24,700 25,900
Salaries and wages paid to part-time City employees allocated to
this program.
The increase in PT salary is reflective of the program
responsibilities being shifted from FT to PT personnel.
101-5070-451-29-00 EMPLOYEE BENEFITS 6,000 6,400
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-5070-451-56-00 MILEAGE REIMBURSE 300 300
Reimbursement for use of employees' private automobiles for City
business.
101-5070-451-57-00 MEETINGS & CONFRNCS 300 300
This category increase will allow for professional growth of PT
personnel.
101-5070-451-59-10 TRAINING 600 600
Resources for ongoing training of full-time and part-time staff in
the management of programs and activities for persons with
developmental disabilities.
101-5070-451-61-00 OP SUPP/MINOR EQUIP 6,900 7,000
Office supplies, consumable supplies, lodging and transportation
associated with the operation of the REACH program.
101-5070-451-94-10 EQUIP REPLACE CHARGE 9,500 4,000
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
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Budget Program:REACH
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Recreation & Parks
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
151
PUBLIC WORKS DEPARTMENT
PUBLIC WORKS ADMINISTRATION (101-3001)
The Public Works Administration program accounts for the following administrative activities:
City engineering, engineering studies, encroachment permits and inspections, grant
administration, and transit coordination. The Public Works Department is also responsible for
managing maintenance, engineering and construction activity in the Redevelopment Agency
area. Some specific activities of Public Works Administration include:
• Administer grant programs including:
o Federal Surface Transportation Program (STP)
o Transportation Enhancement Activities (TEA)
o Los Angeles County Regional Park and Open Space District Grant (Measure A)
o Community Development Block Grant (CDBG)
o Metropolitan Transit Authority (MTA) funding which includes Transportation
Improvement Program (TIP) Call for Projects, Proposition A, Proposition C, and
Measure R
o Transportation Development Act (TDA) Article 3 Bikeway/Pedestrian Funds
o South Coast Air Quality Management District (AQMD) AB 2766 Subvention
Funds
o Oil Payment Program grant funds for used oil and filter recycling
o Various traffic, road maintenance, American Recovery and Reinvestment Act
(ARRA) competitive grants, and Rubberized Asphalt Concrete (RAC) grants
o Safe Routes to School Grants (SRTS)
o Highway Safety Improvement Program (HSIP) funds
• Monitor regional issues such as traffic congestion management and National Pollution
Discharge Elimination System (NPDES) mandates;
• Provide transit coordination for the City's participation in the Palos Verdes Peninsula Transit
Authority and the Los Angeles County Metropolitan Transportation Authority;
• Participate in the South Bay Steering and Technical Advisory Committee;
• Participate in the Santa Monica Bay/Ballona Creek Watershed Permittee Committee and the
NPDES Public Education Committee;
• Determine scope and develop estimates for the five-year Capital Improvement Program;
• Prepare and process Requests for Proposals for various departmental projects and
services;
• Issue and inspect right-of-way permits to utility and telecommunication companies working
within the City’s streets, and issue and inspect residential right-of-way permits for driveway
approaches, street trees, sewer lines, dumpsters, and curb drains;
• Review tentative tract maps, tract and parcel maps, lot line adjustments, monument
inspections, soil and geology reports, grading plans, residential development plans, street
name and address changes, and monitor associated trust and bond deposits.
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TRAFFIC MANAGEMENT (101-3006 and 202-3004)
The Traffic Management program accounts for management, maintenance and improvements
of the City’s traffic engineering facilities, consulting traffic engineering support to the City’s
Traffic Safety Commission, Radar Trailer Program for traffic education and enforcement,
Pavement Striping and Marking Program, Safe Routes to School program, oversized vehicle
and neighborhood parking permit programs, and traffic signal maintenance, repair and upgrade
activities.
STORM WATER QUALITY (101-3007)
In 1972, Congress passed the Clean Water Act (CWA) to reduce water pollution from end-of-
pipe sources. Through the CWA, a National Pollutant Discharge Elimination System (NPDES)
was established, which is administered by Regional Water Quality Control Boards in individual
states. In 1987, the CWA was revised to include the reduction of pollutants in municipal storm-
water runoff as well.
In 1990, the California Regional Water Quality Control Board, Los Angeles Region, issued its
first NPDES Permit for control of storm-water and urban runoff from municipalities (MS4 Permit)
153
within Los Angeles County. Rancho Palos Verdes is a co-permittee of the Los Angeles County
MS4 Permit, with the Los Angeles County Flood Control District (LACFCD) being the lead
agency. The goals of the MS4 permit are the protection of the beneficial uses of water bodies
within Los Angeles County and the reduction of pollutants in storm-water and urban runoff to the
maximum extent practicable. As a result of the NPDES MS4 Permit, the City is required to
investigate illicit discharges, develop a program to reduce pollutants from public agency
activities, implement a public outreach program to educate the public, review plans for storm-
water concerns as they are submitted to the City, inspect construction sites for proper sediment
control and inspect selected businesses for potential storm-water related problems.
The MS4 Permit has a five-year life span and subsequent MS4 Permits were issued in 1996
and 2001. With each permit the number of requirements and complexity for compliance has
increased. These complexities have kept the expected 2006 MS4 Permit from being
authorized, and the next five year cycle is upon us again in 2011. The Regional Board had
planned to issue an extension to the 2006 Permit for another 18 months, beginning in April of
2011 as a temporary measure until a new five year permit could be set in place. However, the
LACFCD has indicated they will no longer serve as lead agency and will instead seek their own
permit. The loss of the lead agency for the Los Angeles County permit, combined with strong
reactions from other co-permittees and the environmental community on the permit
requirements, have derailed these plans. We continue to monitor status changes of the new
permit, which come frequently.
Beginning in 2001, the Los Angeles County MS4 Permit included provisions for the
implementation of “Total Maximum Daily Loads” (TMDLs), which establish numerical limits on
the amount of selected pollutants that can be discharged in storm-water and urban runoff.
Development of these TMDLs is controversial and requires vigorous review by the City to avoid
unreasonable and unfunded demands by the state agency. Several additional TMDLs have
been added over the years and more are anticipated in the near future. Accordingly, the cost of
implementation and compliance is expected to rise. The City has expended funds on structural
improvements, such as catch basin inserts, and programmatic efforts, such as shared
monitoring and public outreach plans with other peninsula cities. The Storm Water Quality
program funds the City’s activities with respect to these regulations.
BUILDING MAINTENANCE (101-3008)
The Building Maintenance program centralizes maintenance expenditures for all Cityowned
buildings, including those at the Civic Center and various park sites. Building Maintenance
includes routine activities such as custodial services, general repairs, security, utility service and
generator maintenance; as well as non-routineor preventive activities such as flooring
replacement and painting.
PARKS, TRAILS & OPEN SPACE MAINTENANCE (101-3009 and 224-3024)
The Parks, Trails & Open Space Maintenance program centralizes maintenance expenditures
for all City park sites and open space areas. Specific activities accounted for in this program
include weed abatement, maintenance of grounds, play equipment and picnic areas, irrigation
systems, and trails.
154
STREET MAINTENANCE - PORTUGUESE BEND ROAD MAINTENANCE – PAVEMENT
MANAGEMENT (202-3002 and 202-3005)
The Portuguese Bend Road Maintenance – Pavement Management program accounts for the
roadway maintenance of Palos Verdes Drive South in the landslide area of the City. Roadway
maintenance includes periodic resurfacing, pavement grinding, dig out repairs, reworking
roadway base material, crack-sealing, re-striping and curb repairs.
STREET MAINTENANCE - NON PAVEMENT (202-3003 and 203-3010)
The Street Maintenance – Non Pavement program accounts for activities related to
maintenance of the City’s roadsides, City rights of way, roadways, medians, trees, sidewalks,
street sweeping, street signs, as well as electrical and water utility service for these facilities.
Specific maintenance activities include the coordination of:
• Contract services for roadside maintenance activities, including litter removal, sign repair
and installation, clean up of illegal dumping, vegetation removal, and fence and guardrail
repair;
• Contract services for roadway maintenance activities, including temporary pavement
patching of street surfaces and temporary sidewalk repairs and maintenance;
• Ten (10) miles of median and parkway maintenance;
• The annual Citywide Street Tree Maintenance program for 8,000 trees;
• The annual Sidewalk Repair Program to repair sidewalks on a five-year cycle, which
includes the installation of access ramps, root barriers and new curbs and gutters;
• The street sweeping contract with sweeping activity on 270 curb miles;
• The Street Sign Program to replace aging street signs.
Street Maintenance – Non Pavement activities are partially funded with 1972 Act assessments.
In 1992, the City Council approved the establishment of a Landscaping and Lighting District as
allowed in the Landscape and Lighting Act of 1972. Assessments to individual property owners
155
remain constant each year. Assessment revenue to the City fluctuates depending upon
delinquency rates and new construction within the district.
SEWER MAINTENANCE (101-3026)
The City owns the sewer system within the City’s boundaries; however, Los Angeles County
provides maintenance and emergency repairs. This General fund program was newly
established for FY07-08, as a result of the City’s desire to contribute to a more proactive
approach to maintenance of the City’s sewer system. The program accounts for the cost of
updating the Sewer System Master Plan, industrial waste monitoring, pipe filming, and
investigating and cleaning sewer pipes. Not only does this work enable the City to propose
capital improvement projects to the County, and perform small crack repairs discovered during
pipe filming, any roots or obstructions discovered during the video inspections are removed
which minimizes the opportunity for overflows.
SPECIAL DISTRICT MAINTENANCE
El Prado Lighting fund (209-3019)
In 1982, the El Prado Recreation and Parks District was reorganized as a subsidiary district of
the City. The City provides services for the maintenance and operation of two ground-level
spotlights and two overhead lights at the entrance to the El Prado neighborhood. A portion of
the homeowners' 1% property tax assessment (approximately $700) is remitted to the City to
fund these expenditures.
Subregion 1 Maintenance fund (223-3023)
As part of the development of Sub-region 1 (Ocean Front Estates), the developer, Capital
Pacific Holdings (CPH), agreed to provide a deposit in the amount of $750,000 for the
maintenance of 71 acres of parkland that was to be dedicated to the City. This maintenance
fund was established in FY01-02 and interest revenue generated from the endowment is used
to fund the maintenance of the natural open space, landscaping, trails, and a slant drain pipe.
General funds are used to subsidize some of these maintenance costs.
STREET LIGHTING (211-3011)
In February 1995, the City Council authorized the transfer of a citywide street lighting
maintenance district from Los Angeles County to the City. Funds generated from an existing
1911 Act District established by Los Angeles County now accrue to the City for street lighting
maintenance costs. The 1911 Act funds are restricted and may only be used for activities
related to the lighting district.
As in past years, the City will annually receive a portion of revenue from the County that is
generated by the 1% base property tax. The FY11-12 revenue estimate is $440,000. The
assessment for each property is calculated based on benefit received.
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BEAUTIFICATION (212-3012)
The City has conducted a single-family curbside recycling program since 1989, and a multi-
family program since 1991. In February 1996, the City expanded its curbside recycling program
to add mixed paper, corrugated cardboard and used motor oil, in addition to the existing
newspaper and commingled container recycling. The City also expects to continue receiving
100% of the California Redemption Value (CRV) of beverage containers picked up at curbside.
This Beautification account was created to administer the use of these funds.
The use of recycling funds includes the beautification grants and median improvements. The
beautification grant program makes funds available to homeowners associations and
community groups for activities that beautify areas visible from public right-of-ways. Recycling
funds are also used for citywide median beautification projects, which are budgeted under the
Street Improvements Fund.
WASTE REDUCTION (213-3013)
This program provides for the implementation of the City's Source Reduction and Recycling
Element (SRRE) of the City's General Plan. The SRRE was approved in 1990 in response to
legislation known as Assembly Bill (AB) 939, the Integrated Waste Management Act of 1989.
AB 939 requires every California City to reduce its waste stream 25% by 1995 and 50% by the
year 2000. In 2002 the City joined the Los Angeles Regional Agency (LARA) for AB 939
implementation. LARA’s diversion rate exceeds 55%.
The City receives AB 939 fees from its commercial and residential waste haulers. thatfund the
Source Reduction and Recycling Element program implementation activities. In addition, the
City receives Used Oil Payment Program grants, Department of Conservation (DOC) Beverage
and Container Recycling Block Grants and, when eligible, Rubberized Asphalt Concrete (RAC)
and multi-family Recycling grants.
The City's various reuse, reduce and recycling programs include, but are not limited to:
157
• Residential green waste (including Christmas trees) and co-mingled recycling, backyard
composting programs and recycling of used motor oil and filters;
• Re-using of inert material such as concrete and asphalt as base material for road
reconstruction projects, and/or using rubberized asphalt concrete (recycled tire material)
for arterial rehabilitation projects;
• Purchasing park play equipment, park benches and picnic tables, trash and recycling
containers, office furniture and paper made from recycled content material;
• Hosting an annual electronics recycling and household hazardous waste roundup;
• Recycling and reusing tree trimmings as mulch on medians, trails and City parks;
• Encouraging school recycling by offering financial incentives to participating schools and
promoting recycling assemblies;
• Encouraging commercial recycling by offering commercial haulers a financial incentive
for recycling (reduced AB 939 fees);
• Recycler of the Month program where two cards are drawn at every City Council
meeting from a pool of residents who participate in the curbside recycling program, and
$250 cash awards are presented to each winning resident
• Used motor oil and filter collection at curbside;
• Servicing recycling containers at City parks; and
• Public outreach programs, including print advertisements, billing inserts, press releases,
City website, City list server, and public service announcements (PSA), and Channel 33
RPVTV PSA’s; and
• Bi-annual Citywide rush Clearing Events
TRANSIT
Air Quality Management District (AQMD) (214-3014)
This program is funded by restricted funds authorized under Assembly Bill (AB) 2766, which
provided for a motor vehicle registration fee assessment to support transportation/air quality
related activities of local government and air pollution control districts. The funds are part of the
annual local return program administered by the South Coast Air Quality Management District
and are distributed to cities on a population pro rata basis. These funds are restricted to uses
that contribute to the reduction of air pollution within the south coast air basin. Beginning in
FY95-96, these funds have been used to supplement funding for the Palos Verdes Peninsula
Transit Authority, augmenting Proposition A funds that are also used to support this program. In
addition, AQMD funds may be used to purchase clean-air vehicles for the City’s fleet of
vehicles.
Transit (Proposition A) (216-3016)
Proposition A funds come from a 1/2 cent sales tax and are distributed annually to cities on a
per capita basis. These funds are restricted and may only be used for transit services, bus stop
improvements, bus pullouts and pads, as well as bus stop maintenance. The allocation varies
each year based on the actual amount of sales tax received in Los Angeles County. Rancho
Palos Verdes utilizes these funds to participate in the Palos Verdes Peninsula Transit
Authority/Dial-a-Ride programs, install bus stop pads, and for bus stop shelter maintenance and
improvements.
158
The Palos Verdes Peninsula Transit Authority (PVPTA) operates a fixed route shuttle service on
seven routes on the Palos Verdes Peninsula. Service operates between residential
neighborhoods, schools, and commercial areas. In addition to funding from local jurisdictions,
PVPTA has received a subsidy from the County of Los Angeles for the past twelve years.
ABALONE COVE SEWER MAINTENANCE (225-3025)
The Abalone Cove sewer system is one of several landslide mitigation projects recommended
by a panel of experts who served the Redevelopment Agency (RDA) of the City until 1996.
Funding for the sewer project was derived from the proceeds received from the $10 million of
bonds issued to the RDA. The bonds were issued by the County as required by the 1987
Reimbursement Settlement Agreement (Horan Agreement) entered into by the City, the RDA,
certain residents of the RDA project area and the County. The Abalone Cove Sewer System
was completed in 2002. This agreement expressly prohibits the use of RDA and Improvement
Authority funds to maintain the sewer system.
To provide funding for the operation and maintenance of the system, the City Council
established the Abalone Cove Sewer Maintenance Fee for users of the system during FY 01-
02. The City Council annually conducts a public hearing, at which time, current and projected
year’s costs are reviewed and rates are set for the ensuing fiscal year. Fees paid by users of
the system depend upon the amount of sewer discharge generated by the user, as well as
what elements of the system serve the user.
When the Abalone Cove Sewer Service Maintenance Fee was established, the City Council
agreed to subsidize sewer operations in an effort to reduce fees to property owners and to
help bring uniformity of fees. The City has subsidized district maintenance during each year of
its operation, with a yearly general fund transfer, however, Council has asked staff to reduce
the subsidy to zero in the near future.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) (310-309X)
Since 1986, the City of Rancho Palos Verdes has been receiving funds annually from the Los
Angeles Urban County’s Community Development Block Grant (CDBG) Program, which
receives its allocation from the U.S. Department of Housing and Urban Development (HUD).
Participating cities receive funding based upon the total number of cities participating in the
County’s program, and a city’s commitment to provide housing, economic and community
development opportunities which principally benefit persons of low and moderate income levels
and/or aid in the prevention of blighted conditions. The funds are allocated to the City on a per
capita basis. These funds are used for a variety of projects and activities, including the Home
Improvement Program for low and moderate-income homeowners, Americans with Disabilities
Act (ADA) accessibility projects, and CDBG program administration.
RDA - PORTUGUESE BEND (375-307X)
The Redevelopment Agency was established in 1984, as a separate governmental entity with
the responsibility to install and construct mitigation measures to stabilize landslides in the
Abalone Cove and Portuguese Bend areas of the City. Projects approved during FY2010-2011
included two emergency projects. The roadside stabilization project installed an earthen
159
buttress adjacent to the shoulder of the roadway, south of Palos Verdes Drive South and east of
the Archery Club. The drainage grading project will re-grade a path in the same area to re-
install drainage facilities south of the roadway. RDA – Portuguese Bend program expenditures
within the current budget are limited to administrative activities.
IMPROVEMENT AUTHORITY - PORTUGUESE BEND (285-3088)
A separate Joint Powers Improvement Authority was created in 1990 to maintain landslide
abatement improvements installed and constructed by the RDA. Separate funds have been
established to record the maintenance activities associated with the Abalone Cove and
Portuguese Bend areas of the RDA. Funding for maintenance expenditures associated with the
Portuguese Bend landslide area is provided via an annual operating transfer from the City’s
General fund.
IMPROVEMENT AUTHORITY - ABALONE COVE (795-3089)
A separate Joint Powers Improvement Authority was created in 1990 to maintain landslide
abatement improvements installed and constructed by the RDA. Separate funds have been
established to record the maintenance activities associated with the Abalone Cove and
Portuguese Bend areas of the RDA. Funding for maintenance expenditures associated with the
Abalone Cove landslide area is provided via investment interest earnings on a non-expendable
$1 million deposit received as part of a 1991 settlement agreement with the County of Los
Angeles.
INFRASTRUCTURE IMPROVEMENTS
The Public Works department is also responsible for administering Infrastructure Improvements
programs, formerly referred to as Capital Improvements. Program narratives, budget details,
and justifications are included within the “Infrastructure Improvements” tab immediately following
the “Public Works” tab in this budget document.
PUBLIC WORKS PERFORMANCE INDICATORS
Maintenance Program
A large part of the Public Works Department’s activity is focused on responding to requests for
service from residents. The department strives to resolve requests promptly and efficiently, with
the goal of addressing 80% of all service requests within two weeks. Based on the data
collected using this software during the last three fiscal years, the percentage of service
requests that were addressed within two weeks are as follows:
FY01-02 60%
FY02-03 70%
FY03-04 82%
FY04-05 79%
FY05-06 88%
FY06-07 91%
160
FY07-08 91%
FY08-09 96%
FY09-10 94%
Recycling Program
The City is mandated to reduce its waste stream in accordance with state law (AB939). Cities
throughout California are required to achieve a diversion rate of 50% by the year 2000. Rancho
Palos Verdes has used a variety of programs to promote and increase recycling among
residents in order to meet this requirement. The City joined the Los Angeles Regional Agency
(LARA) for AB939 purposes in 2002. LARA’s diversion rate includes all member cities’
diversions, including RPV. Therefore, the success of the City’s recycling programs is reflected
in the City’s approved solid waste diversion rates over the past several years:
1995 28 %
2000 47%
2005 59%*
2006 55%*
2007 56%*
2008 56%*
2009 60%*
2010 TBD**
* LARA’s diversions **This diversion rate has been submitted, but has yet to be verified.
Roadway Maintenance Program
The City invests considerable resources to maintain the high quality of its roadways. A
Pavement Management Report is updated every three years to determine the condition of the
City’s roadways by calculating a pavement rating. The pavement rating is a number between 0
and 100 that measures the quality of pavement. A new roadway has a pavement rating of 100.
The average pavement rating for the City’s roadways for the past thirteen years are:
1995 75
1996 78
1997 80
1998 82
1999 88
2000 88
2001 88
2002 80
2003 80
2004 89
2005 89
2006 82
2007 82
2008 82
2009 84
2010 84
Street Sweeping Program
The City invests considerable resources on programs to reduce the amount of trash that enters
the City’s canyons, waterways, and the Pacific Ocean. The City’s Street Sweeping Program is
161
just one example. In FY01-02, the City began monitoring the amount of trash being picked up
by the street sweeping program as a performance measurement for reducing the amount of
trash that enters our surface water systems:
FY01-02 25 tons/month
FY02-03 21 tons/month
FY03-04 66 tons/month
FY04-05 63 tons/month
FY05-06 63 tons/month
FY06-07 63 tons/month
FY07-08 63 tons/month
FY08-09 64 tons/month
FY09-10 63 tons/month
Traffic Enforcement
The Public Works Department works closely with the Los Angeles County Sheriff’s Department
on traffic safety matters. Beginning in 2002, the City began monitoring and reporting the
monthly average number of traffic collisions, how many of those were injury collisions, and
comparing the number of injury collisions to the number of hazardous citations issued by the
Sheriff. Through the regional law enforcement contract, Rancho Palos Verdes has been served
by two traffic enforcement deputies (one patrol car and one motorcycle). In order to address
increased concern about speeding and unsafe driving practices, the City hired a dedicated
traffic enforcement deputy in December 2005 to work primarily during the evening hours and on
weekends. Further, a third regional traffic deputy was added to the contract in September 2006.
Monthly Average
Index 2004 2005 2006 2007 2008 2009 2010
Total Collisions 24 20 20 21 20 18 20
Injury Collisons 8 6 7 7 6 6 6
Hazardous Citations
Issued
223 282 492 526 460 375 339
Enforcement Index 29 54 84 72 76 56 53
162
Account # Account Description
Budget Program:Public Works Administration
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-3001-431-11-00 SALARY & WAGES - FT -592,833 -891,710 -1,179,900 -1,179,900 -1,252,300 -1,310,300
101-3001-431-12-00 SALARY & WAGES - PT -33,883 -141,954 -152,800 -152,800 -20,700 -21,700
101-3001-431-29-00 EMPLOYEE BENEFITS -177,270 -482,247 -419,510 -419,510 -488,500 -523,600
101-3001-431-32-00 PROF/TECH SERVICE -196,958 -66,446 -44,800 -94,800 -108,000 -108,000
101-3001-431-44-10 BUILDING & LAND RENT 0 0 0 0 -5,500 -5,500
101-3001-431-54-00 LEGAL NOTICES AND AD -11,391 -19,766 -10,300 -10,300 -12,000 -12,000
101-3001-431-55-00 PRINTING & BINDING -12,259 -17,971 -25,800 -25,800 -25,000 -25,000
101-3001-431-56-00 MILEAGE REIMBURSE -499 -631 -600 -600 -600 -600
101-3001-431-57-00 MEETINGS & CONFRNC -4,970 -1,190 -4,000 -4,000 -4,000 -4,000
101-3001-431-59-10 TRAINING -860 -1,720 -3,500 -3,500 -3,500 -3,500
101-3001-431-59-20 MEMBERSHIPS & DUES -1,355 -1,215 -1,200 -1,200 -1,200 -1,200
101-3001-431-59-30 PUBLICATIONS -478 -271 -800 -800 -500 -500
101-3001-431-61-00 OP SUPP/MINOR EQUIP -15,007 -17,582 -35,000 -35,000 -28,800 -27,000
101-3001-431-69-00 OTHER MISCELLANEOU -177 -114 -5,000 -53,750 0 0
101-3001-431-94-10 EQUIP REPLACE CHARG -39,400 -15,800 -13,700 -13,700 -104,400 -121,300
-1,087,340 -1,658,617 -1,896,910 -1,995,660 -2,055,000 -2,164,200Expenditure Subtotals
101-3001-344-10-00 ENGINEERING FEES 200 5,125 0 0Charges for Se 00
101-3001-381-10-00 SPECIAL FUND ADMIN 145,300 148,200 151,200 151,200
Charges for Se 154,300 157,400
101-3001-324-10-00 RIGHT OF WAY PERMITS 39,819 57,967 47,100 47,100
License/Permit 85,900 90,200
101-3001-324-20-00 DUMPSTER PERMITS 0000License/Permit 1,100 1,200
101-3001-364-XX-10 RENT - CITY HALL 1,455 302 0 0Rents 00
186,774 211,594 198,300 198,300 241,300 248,800Revenue Subtotals
-900,566 -1,447,023 -1,698,610 -1,797,360 -1,813,700 -1,915,400Net (Uses)/Resources Program Totals
163
Budget Program:Public Works Administration
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
101-3001-431-11-00 SALARY & WAGES - FT 1,252,300 1,310,300
Salaries and wages paid to full-time City employees allocated to
this program.
101-3001-431-12-00 SALARY & WAGES - PT 20,700 21,700
Part time salaries provide for interns who assist staff in routine
permit and construction inspections, as well as special projects.
101-3001-431-29-00 EMPLOYEE BENEFITS 488,500 523,600
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
101-3001-431-32-00 PROF/TECH SERVICE 108,000 108,000
1. City Engineering Activity: Contract engineering services to
review land maps and development plans that are not
reimbursable by developers. (FY 11-12 $10,000) (FY 12-13
$10,000)
2. Engineering Studies: Contract engineering services for
engineering investigations. (FY 11-12 $12,000) (FY 112-13
$12,000)
3. Inspection Services: Inspections for encroachment permits,
traffic projects and right-of-way maintenance projects have been
consolidated into one budget program. Permit fees collected as
General Fund revenue partially offset the cost of this program.
(FY 11-12 $80,000) (FY 12-13 $80,000)
4. Temporary Clerical Assistance: Temporary office assistance
for staff vacations, illnesses or other absences and for courier
service. (FY 11-12 $6,000)(FY 12-13 $6,000)
101-3001-431-44-10 BUILDING & LAND RENTAL 5,500 5,500
1. Offsite Storage Rental - Annual rental fee for an offsite storage
facility to house inactive files. (FY 11-12 $2,500) (FY 12-13 $2,500)
2. Storage Pod Rental - Annual rental fee for an onsite storage
pod to house inactive files. (FY 11-12 $3,000) (FY 12-13 ($3,000)
101-3001-431-54-00 LEGAL NOTICES AND ADS 12,000 12,000
Legal notice advertising for Public Works projects.
101-3001-431-55-00 PRINTING & BINDING 25,000 25,000
164
Budget Program:Public Works Administration
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
Printing of permits, service request forms, material for public
meetings, bid documents and blueprints for Public Works projects.
101-3001-431-56-00 MILEAGE REIMBURSE 600 600
Reimbursement of staff for use of personal vehicles to attend
meetings.
101-3001-431-57-00 MEETINGS & CONFRNCS 4,000 4,000
Charges for expenses incurred for authorized City meetings and
conferences. Expenses include transportation, registration fees,
lodging, meals and other expenses incurred.
101-3001-431-59-10 TRAINING 3,500 3,500
This item provides for training and professional development of
staff.
101-3001-431-59-20 MEMBERSHIPS & DUES 1,200 1,200
Annual dues for professional organizations and licensing
requirements to maintain professional status of department
employees.
101-3001-431-59-30 PUBLICATIONS 500 500
Provides for subscriptions to periodicals, city directories and
technical publications which assist City staff in the performance of
their duties.
101-3001-431-61-00 OP SUPP/MINOR EQUIP 28,800 27,000
1. This item provides for office supplies, minor equipment and
miscellaneous items. (FY11-12 and FY12-13 $17,000)
2. Emergency Radios - Six hand-held radios will be purchased for
emergency use. FY11-12 $1,800)
3. Filing System for Engineering Plans - A new electronic filing
system will be created to store electronic copies of engineering
plans. Existing mylar engineering plans will be converted to
electronic copies over the next two years. These electronic copies
can be printed out on the Public Works' plotter machine. (FY11-
12 and FY12-13 $10,000)
101-3001-431-94-10 EQUIP REPLACE CHARGE 104,400 121,300
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
165
Budget Program:Public Works Administration
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
166
Account # Account Description
Budget Program:Traffic Management
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-3006-431-11-00 SALARY & WAGES - FT -48,480 0 0 0 0 0
101-3006-431-29-00 EMPLOYEE BENEFITS -21,860 0 0 0 0 0
101-3006-431-32-00 PROF/TECH SERVICE -147,078 -130,904 -127,600 -258,600 -67,000 -68,000
101-3006-431-43-00 MAINTENANCE SERVICE -74,120 -73,459 -86,600 -86,600 -85,000 -86,000
101-3006-431-55-00 PRINTING & BINDING 0 0 -2,000 -2,000 -2,000 -2,000
101-3006-431-61-00 OP SUPP/MINOR EQUIP 0 -5,415 -1,200 -1,200 0 0
101-3006-431-73-00 IMPROVEMENTS 0 0 -60,000 0 0 0
202-3004-431-32-00 PROF/TECH SERVICE 0 0 -2,600 -2,600
Traf Sig Maint -3,000 -3,000
202-3004-431-41-30 LIGHT AND POWER -21,467 -22,737 -17,000 -17,000
Traf Sig Maint -24,000 -24,000
202-3004-431-43-00 MAINTENANCE SERVICE -61,825 -50,087 -84,500 -84,500
Traf Sig Maint -85,000 -86,000
202-3004-431-73-00 IMPROVEMENTS 0000Traf Sig Maint -90,000 0
-374,830 -282,602 -381,500 -452,500 -356,000 -269,000Expenditure Subtotals
101-3006-344-20-00 SALE OF SIGNS/SERVIC 4,618 7,308 6,600 6,600
Charges for Se 7,500 7,700
101-3006-334-10-00 GRANT INCOME 0 0 75,000 15,000
From Other Ag 00
101-3006-327-10-00 PARKING PERMITS 0 0 12,000 12,000
License/Permit 500 500
4,618 7,308 93,600 33,600 8,000 8,200Revenue Subtotals
202-3004-391-10-00 TRANSFERS IN 76,800 72,824 104,100 104,100
Fr 1911 Act 202,000 113,000
76,800 72,824 104,100 104,100 202,000 113,000Transfers In Subtotals
-293,412 -202,470 -183,800 -314,800 -146,000 -147,800Net (Uses)/Resources Program Totals
167
Budget Program:Traffic Management
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
101-3006-431-32-00 PROF/TECH SERVICE 67,000 68,000
1. Traffic Engineering Services: The Traffic Engineer responds to
residents' concerns and requests about traffic issues as requested
by staff. Services may include improving traffic processes,
designing traffic projects and pursuing traffic grants. (FY11-12
$57,000) (FY 12-13 $58,000)
2. Category A Traffic Engineering Services - Services include
providing traffic engineering information, investigations or small
project designs to address various city-wide traffic issues or
concerns of the City Council, residents, staff, emergency services
and other public agencies. (FY11-12 and FY 12-13 $10,000)
101-3006-431-43-00 MAINTENANCE SERVICES 85,000 86,000
1. Radar Trailer Program: Radar trailers are set up at various
locations throughout the City to implement a traffic enforcement
program. (FY11-12 and FY 12-13 $5,000)
2. Annual Pavement Striping Program: Contract services for
pavement striping and marking. Pavement striping costs for the
streets previously maintained by the City of Rolling Hills Estates
are included. (FY11-12 $80,000) (FY12-13 $81,000)
101-3006-431-55-00 PRINTING & BINDING 2,000 2,000
The cost of printing parking program permits.
202-3004-431-32-00 PROF/TECH SERVICE 3,000 3,000
Provides for inspection services. This expenditure is funded with
Street Lighting (1911 Act) assessments.
Traf Sig Maint
202-3004-431-41-30 LIGHT AND POWER 24,000 24,000
Power to traffic signals throughout the city, including the new
traffic signal at Crestridge and Crenshaw. This expenditure is
funded with Street Lighting (1911 Act) assessments.
202-3004-431-43-00 MAINTENANCE SERVICES 85,000 86,000
Funds for the regular maintenance of all traffic signals. Actual
expenditures vary year to year depending on the number of major
repairs needed. The cost to repair damage caused by traffic
accidents is reimbursable to the City by the parties involved. This
expenditure is funded with Street Lighting (1911 Act) assessments.
202-3004-431-73-00 IMPROVEMENTS 90,000 0
168
Budget Program:Traffic Management
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
City-wide Traffic Safety Battery Backup Project – a safety
improvement to install backup batteries on all traffic signals in the
City. This project will be funded with 1911 Act assessments.
169
Account # Account Description
Budget Program:Storm Water Quality
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-3007-431-11-00 SALARY & WAGES - FT -19,659 0 0 0 0 0
101-3007-431-29-00 EMPLOYEE BENEFITS -7,03000000
101-3007-431-32-00 PROF/TECH SERVICE -81,206 -84,883 -68,000 -93,000 -97,300 -97,800
101-3007-431-33-00 LEGAL SERVICES 0 -7,037 -10,000 -10,000 -10,000 -10,000
101-3007-431-43-00 MAINTENANCE SERVICE -38,827 -30,363 -71,600 -71,600 -73,000 -73,000
-146,722 -122,283 -149,600 -174,600 -180,300 -180,800Expenditure Subtotals
101-3007-391-10-00 TRANSFERS IN 2,700 2,800 0 0Fr Prop A 00
2,700 2,800 0 0 0 0Transfers In Subtotals
-144,022 -119,483 -149,600 -174,600 -180,300 -180,800Net (Uses)/Resources Program Totals
170
Budget Program:Storm Water Quality
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
101-3007-431-32-00 PROF/TECH SERVICE 97,300 97,800
1. National Pollutant Discharge Elimination System (NPDES)
Program Administration: Contract services for the overall
administration of the City’s Storm Water Quality Program to
comply with the offshore water quality monitoring requirements of
the Storm Water Resources Control Board (SWRCB). (FY11-12
$53,500) (FY12-13 $54,000)
2. Jurisdiction 7 Offshore Water Quality Monitoring: In early 2003
the Storm Water Resources Control Board released new
regulations regarding bacteria in the Santa Monica Bay. These
new regulations required cities with area tributaries flowing into
the bay to monitor offshore points on a weekly basis. This line
item provides funding for contract services to fulfill the monitoring
requirement. (FY11-12 and FY 12-13 $8,500)
3. State Water Resources Control Board (SWRCB) Fee: Annual
fee for a waste discharge ($1,300) and storm water permit
($9,000). As part of the National Pollution Discharge Elimination
System (NPDES)/Clean Water Act implementation, the State
Water code requires these fees. (FY11-12 and FY 12-13 $10,300)
4. Lake Machado Storm Water Runoff - The State Water
Resources Control Board has required the City to study the effects
of storm water runoff from the City entering Lake Machado in
Harbor City and to monitor the Total Maximum Daily Load
(TMDL). After monitoring in FY11-12 & FY12-13, the City will
have more information with regard to mitigation and future
monitoring. (FY11-12 and FY 12-13 $25,000)
101-3007-431-33-00 LEGAL SERVICES 10,000 10,000
Legal fees to review new regulations adopted by the Storm Water
Resources Control Board, to process the City’s suit against the
Regional Water Quality Control Board, and to provide general
legal representation.
101-3007-431-43-00 MAINTENANCE SERVICES 73,000 73,000
1. Catch Basin Cleaning in Parking Lots: Contract services to
clean catch basins in City-owned parking lots that do not have
inserts, prior to the storm season. This program also stencils a
water quality message on each inlet. (FY11-12 and FY 12-13
$7,000)
2. Catch Basin Insert Maintenance in Parking Lots: Contract
services to clean and maintain catch basin inserts in City-owned
parking lots. (FY11-12 and FY 12-13 $4,000)
3. Catch Basin Cleaning in Streets: Contract services to clean
catch basins in City streets that do not have inserts, prior to the
171
Budget Program:Storm Water Quality
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
storm season. This program also stencils a water quality
message on each inlet. (FY11-12 and FY 12-13 $15,000)
4. Catch Basin Insert Maintenance in Streets: Contract services
to clean and maintain catch basin inserts in the City Streets.
(FY11-12 and FY 12-13 $6,000)
5. Citywide Spill Cleanup: Contract services to respond to sewer
and other spills that could impact water quality. (FY11-12 and FY
12-13 $14,000)
6. Sweeping in Parking Lots: Contract services to sweep City-
owned parking lots. (FY11-12 and FY 12-13 $17,000)
7. Trash Pickup at Bus Shelters: Contract services for litter
removal at the City’s bus shelters. (FY11-12 and FY 12-13
$3,000)
8. Extra Sweep Before the Rainy Season: The National Pollution
Discharge Elimination System (NPDES)/Clean Water Act requires
that the City perform an extra sweep prior to the rainy season to
reduce the number of contaminants that may flow into the bay.
(FY11-12 and FY 12-13 $7,000)
172
Account # Account Description
Budget Program:Building Maintenance
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-3008-431-11-00 SALARY & WAGES - FT -66,565-1540000
101-3008-431-29-00 EMPLOYEE BENEFITS -25,580 0 0 0 0 0
101-3008-431-32-00 PROF/TECH SERVICE 0 -824 -12,500 -12,500 -5,000 -5,000
101-3008-431-41-10 WATER UTILITY SERVIC -28,847 -20,692 -26,000 -26,000 -26,000 -26,000
101-3008-431-41-20 GAS UTILITY SERVICE -4,270 -1,830 -6,200 -6,200 -5,000 -5,000
101-3008-431-41-30 LIGHT AND POWER -101,246 -105,439 -124,000 -124,000 -120,000 -120,000
101-3008-431-43-00 MAINTENANCE SERVICE -302,189 -274,784 -374,200 -409,200 -369,500 -334,500
101-3008-431-61-00 OP SUPP/MINOR EQUIP -41,776 -40,802 -53,000 -53,000 -77,500 -79,000
101-3008-431-94-10 EQUIP REPLACE CHARG -6,100 -3,300 -3,100 -3,100 -17,800 -14,700
-576,573 -447,825 -599,000 -634,000 -620,800 -584,200Expenditure Subtotals
-576,573 -447,825 -599,000 -634,000 -620,800 -584,200Net (Uses)/Resources Program Totals
173
Budget Program:Building Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
101-3008-431-32-00 PROF/TECH SERVICE 5,000 5,000
Information Technology costs associated with small projects.
Costs are incurred for temporarily moving workstations and other
computer equipment when maintenance projects are performed.
($5,000)
101-3008-431-41-10 WATER UTILITY SERVICE 26,000 26,000
Water utility service for all public buildings.
101-3008-431-41-20 GAS UTILITY SERVICE 5,000 5,000
Gas utility service for all public buildings.
101-3008-431-41-30 LIGHT AND POWER 120,000 120,000
Light and power for all public buildings.
101-3008-431-43-00 MAINTENANCE SERVICES 369,500 334,500
These services provide for the on-going maintenance of all City
and park buildings. The budget allocation varies from year to year,
depending on the number of maintenance projects planned each
year.
The following projects are on-going maintenance efforts:
1. Custodial Services: Contracted janitorial service for all public
buildings. (FY11-12 $90,000) (FY12-13 $92,000)
2. Graffiti Abatement: Removal of graffiti from public areas. (FY11-
12 $5,000) (FY12-13 $5,000)
3. General Building Maintenance: Maintenance activities include
monthly maintenance services, miscellaneous repairs and minor
maintenance projects for all City facilities. (FY11-12 $40,000)
(FY12-13 $41,000)
4. Utility Repairs: Plumbing, lighting and electrical repairs. Also
provides for any major utility failures that might occur. (FY11-12
$40,000) (FY12-13 $41,000)
5. Building Security: Electronic building security at all park
buildings and City Hall are provided by a contract security
company. (FY11-12 $22,000) (FY12-13 $22,500)
6. Pest Control: Monthly pest control in and around all City
buildings. (FY11-12 $5,000) (FY12-13 $5,000)
7. Heating and Air Conditioning Maintenance: Servicing of HVAC
174
Budget Program:Building Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
systems at Hesse Park, Point Vicente Interpretive Center, Ladera
Linda Community Center, Channel 33 Studio, PV on the Net,
Disaster Communications Center, and the Civic Center. (FY11-12
$15,000) (FY12-13 $15,500)
8. Sewer Lift Station Maintenance: The sewer lift station at Point
Vicente Interpretive Center is serviced and maintained by a
private contractor. (FY11-12 $1,500) (FY12-13 $1,500)
9. Elevator Maintenance: The annual maintenance contract
provides for inspection and license certification required by the
State. (FY11-12 $5,000) (FY12-13 $5,000)
10. Fire Extinguisher Service: The Fire Code requires the City to
annually inspect and certify the fire extinguishers at public
facilities. (FY11-12 $4,000) (FY12-13 $4,000)
11. Building Fire Systems: Annual inspection and maintenance of
sprinkler systems at all City facilities. (FY11-12 $2,000) (FY12-13
$2,000)
12. Emergency Generator Maintenance: Annual maintenance for
the emergency generators at the Civic Center, the Point Vicente
Interpretive Center, and Hesse Park. (FY11-12 $4,000) (FY12-13
$4,000)
13. Miscellaneous one-time projects. (FY11-12 $10,000) (FY12-
13 $10,000)
Annual Maintenance Projects:
1. Painting Program (FY11-12 $50,000) (FY12-13 $51,000)
2. Flooring Replacement Program (FY11-12 $20,000) (FY12-13
$20,000)
One-time Maintenance Projects:
1. Water and Backflow Valve Replacement - Water valves that
have deteriorated will be replaced to prevent breakage during
routine use. Backflow valves will be replaced as needed to meet
annual backflow testing requirements. (FY11-12 $15,000) (FY12-
13 $15,000)
2. Hesse Park Kitchen Improvements – this project would include
replacement of existing kitchen appliances (stove, refrigerators,
etc.); which are aged and are not reliable to function during rental
events that generate income for the City, even with repairs that
have been made. The project would also include replacement of
the aged kitchen cabinets to increase the appeal to prospective
renters, and installation of a code-compliant venting hood. (FY11-
12 $35,000)
175
Budget Program:Building Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
3. Explore cooling options at City Hall. There is no air
conditioning system at City Hall, which leads to indoor
temperatures in the high 80’s during certain times of the year.
The City has experienced computer failure and working conditions
that necessitate excusing staff from the workplace. This allocation
will enable Staff to explore the City’s options, which may or may
not include a limited amount of portable air conditioning. (FY11-
12 $6,000)
101-3008-431-61-00 OP SUPP/MINOR EQUIP 77,500 79,000
1. Building Supplies and Equipment - Includes building
maintenance supplies, minor equipment, custodial and sanitary
supplies, and kitchen supplies for City Council and Commission
meetings, and City facilities. (FY 11-12 $54,000) (FY 12-13
$55,000)
2. Fuel for Generators at City Hall, Point Vicente Interpretive
Center and Hesse Park (This item was previously budgeted in
Parks, Trails & Open Space Maintenance) (FY 11-12 $23,500)
(FY 12-13 $24,000)
101-3008-431-94-10 EQUIP REPLACE CHARGE 17,800 14,700
Equipment Replacement charges pay for maintenance,
depreciation and eventual replacement of existing equipment
items. Equipment is defined as vehicles, computers, and other
office equipment with a cost of $5,000 or more. Purchases of
replacement equipment occur on an as-needed basis, and do not
directly increase the amount of a budgetary program’s Equipment
Replacement charges. The cost of purchasing new equipment
directly increases the Equipment Replacement charge in the year
the equipment is acquired.
176
Account # Account Description
Budget Program:Parks, Trails & Open Space Maintenance
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-3009-431-11-00 SALARY & WAGES - FT -56,462 0 0 0 0 0
101-3009-431-29-00 EMPLOYEE BENEFITS -21,650 0 0 0 0 0
101-3009-431-32-00 PROF/TECH SERVICE -7,440 0 -25,600 -25,600 -15,000 -15,000
101-3009-431-41-10 WATER UTILITY SERVIC -129,677 -114,117 -129,000 -129,000 -130,000 -132,000
101-3009-431-41-30 LIGHT AND POWER -734 -1,028 -1,000 -1,000 -1,000 -1,000
101-3009-431-43-00 MAINTENANCE SERVICE -585,551 -476,355 -1,137,400 -1,638,400 -850,500 -842,000
101-3009-431-59-20 MEMBERSHIPS & DUES 0 0 0 0 -80,000 -80,000
101-3009-431-61-00 OP SUPP/MINOR EQUIP -8,149 -8,579 -12,000 -12,000 -40,000 -40,000
101-3009-431-69-00 OTHER MISCELLANEOU -20,133 -13,477 -11,249 -11,249 -13,750 -14,000
-829,796 -613,556 -1,316,249 -1,817,249 -1,130,250 -1,124,000Expenditure Subtotals
224-3024-337-10-00 MEASURE A 98,945 38,460 151,000 151,000
From Oth Agen 100,000 100,000
224-3024-361-10-00 INTEREST EARNINGS 1,478 233 170 170
Interest 170 260
100,423 38,693 151,170 151,170 100,170 100,260Revenue Subtotals
101-3009-391-10-00 TRANSFERS IN 54,200 38,460 151,000 151,000
Fr Measure A 100,000 100,000
101-3009-391-10-00 TRANSFERS IN 0 0 12,000 12,000
Fr Waste Redu 12,000 12,000
54,200 38,460 163,000 163,000 112,000 112,000Transfers In Subtotals
224-3024-491-91-00 TRANSFERS OUT -75,900 -38,460 -151,000 -151,000
To Gen'l Fund -100,000 -100,000
-75,900 -38,460 -151,000 -151,000 -100,000 -100,000Transfers Out Subtotals
-751,073 -574,863 -1,153,079 -1,654,079 -1,018,080 -1,011,740Net (Uses)/Resources Program Totals
177
Budget Program:Parks, Trails & Open Space Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
101-3009-431-32-00 PROF/TECH SERVICE 15,000 15,000
On-going Maintenance - Contract administration and inspection
services for parks and trails.
101-3009-431-41-10 WATER UTILITY SERVICE 130,000 132,000
Water to all park irrigation systems.
101-3009-431-41-30 LIGHT AND POWER 1,000 1,000
Power for landscape irrigation control boxes at the parks.
101-3009-431-43-00 MAINTENANCE SERVICES 850,500 842,000
Landscape maintenance services for parks, trails and open space
facilities. Measure A monies will fund approximately $100,000 of
these costs. The budget allocation varies from year to year
depending on the number of maintenance projects planned for
each year.
1. Landscape Maintenance at Parks and City facilities: Services
include turf and ground cover care on a weekly basis, fertilization,
playground maintenance, shrub and tree care, ball field
maintenance, litter patrol on a seasonal and as-needed basis,
maintenance of park furniture and other park amenities, and plant
material replacement. Maintenance costs for the new Hesse Park
and Ryan Park ball fields are included. Waste Reduction money
covers $2,000 of the cost of servicing recycling bins. (FY11-12
$255,000) (FY12-13 $260,000)
2. Irrigation Repairs: Annual maintenance to repair irrigation
systems at City facilities. (FY11-12 $24,000) (FY12-13 $24,500)
3. Trails Maintenance: Provides for erosion control, vegetation
clearance and weed abatement on trails designated for pedestrian
use. (FY11-12 $25,000) (FY12-13 $26,000)
4. Maintenance Repairs and Special Events: Includes
miscellaneous repairs for facility parking lots, fences, signs,
drainage, etc. that are not part of the regular maintenance effort.
This budget item also includes site preparation for special events
such as the Civic Center 4th of July celebration and Whale of a
Day. (FY11-12 $50,000) (FY12-13 $51,000)
5. Fuel Modification/Weed Abatement - brush clearance for the
following areas:
a) Open Space Areas: The L.A. County Weed Abatement
Division of the LA County Agricultural Commission and the LA
County Fire Department require the City to perform annual fuel
178
Budget Program:Parks, Trails & Open Space Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
modification on 36 City-owned parcels identified in the NCCP
preserve. These costs will be partially funded with approximately
$100,000 of Measure A maintenance monies. (FY11-12
$300,000) (FY12-13 $306,000)
b) Parks and City-owned lots: Weed abatement activities at
City park sites and semi-annual clearance of fire roads and trails
in the Portuguese Bend Reserve. (FY11-12 $50,000) (FY12-13
$51,000)
c) Annual County Discing Areas: The Los Angeles County
Department of Agriculture performs annual discing of Grand View
Park, Sunnyside Ridge and west of Indian Peak Road. (FY11-12
$10,000) (FY12-13 $10,000)
6. Pest Control: Contractor services to control rodent infestation
at City facilities. (FY11-12 $15,000) (FY12-13 $15,500)
7. Annual Backflow Testing: The local water utility requires
annual testing of backflow valves. (FY11-12 $5,000) (FY12-13
$5,000)
8. Electrical Repairs: Repair of landscape lighting in all parks.
(FY11-12 $5,000) (FY12-13 $5,000)
9. Portable Toilets: Weekly/bi-weekly servicing of portable toilets
located at Portuguese Bend Field, Abalone Cove Shoreline Park,
Del Cerro, Subregion 1, a permanent handicapped accessible unit
at Ryan Park, and at City-sponsored events. (FY11-12 $12,000)
(FY12-13 $12,500)
10. Miscellaneous One-time Maintenance Projects: Unanticipated
maintenance projects. (FY11-12 $10,000) (FY12-13 $10,000)
Annual Maintenance Programs:
1. City Hall Tennis Court: The court is resurfaced every year to
maintain a safe playing surface. (FY11-12 $5,000) (FY12-13
$5,000)
2. Ladera Linda Paddle Tennis Court: The two paddle tennis
courts are resurfaced every year to maintain safe playing
surfaces. (FY11-12 $4,000) (FY12-13 $4,000)
3. Annual Play Surface Maintenance Program - Play areas at the
various park sites will be resurfaced as needed (FY11-12
$22,000) (FY12-13 $23,000).
4. Parking Lot Resurfacing Program - Parking lots at the park sites
will be resurfaced, as needed. (FY11-12 $11,000) (FY12-13
$11,000)
5. Playground Safety Audit and Repairs - Repairs on play
179
Budget Program:Parks, Trails & Open Space Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
equipment to comply with the annual playground safety audit
report. (FY11-12 $7,500) (FY12-13 $7,500)
6. Water Efficient Sprinkler Head Replacement Program -
Systematic replacement of existing sprinkler heads with water
efficient models. The upgrade effort should be completed by
2015. (FY11-12 $15,000) (FY12-13 $15,000)
One-time Maintenance Projects:
1. Abalone Cove Shoreline Park Parking Lot Repairs - Several
areas of the parking lot have deteriorated, including ADA parking
spaces, and need to be resurfaced. (FY11-12 $25,000)
101-3009-431-59-20 MEMBERSHIPS & DUES 80,000 80,000
1. Klondike Canyon Landslide Abatement District assessments
for City owned parcels. (FY11-12 $40,000) (FY 12-13 $40,000)
2. Abalone Cove Landslide Abatement District (ACLAD)
assessments for City owned parcels. (FY11-12 $40,000) (FY12-
13 $40,000)
101-3009-431-61-00 OP SUPP/MINOR EQUIP 40,000 40,000
1. Supplies and Equipment: Materials and equipment to maintain
and repair City parks, trails and open space areas. (FY11-12
$15,000) (FY 12-13 $15,000)
2. Trash/Recycling Receptacles: Replacement of trash
receptacles as needed. Recycling bins placed alongside trash
receptacles are funded with $10,000 of Waste Reduction money.
(FY11-12 $15,000) (FY12-13 $15,000)
3. Trail and Park Signage: Park Rangers have requested
improved signage that is consistent, informative and directional.
(FY11-12 $10,000) (FY12-13 $10,000)
101-3009-431-69-00 OTHER MISCELLANEOUS 13,750 14,000
Storm Drain User Fee for City owned parcels
224-3024-491-91-00 TRANSFERS OUT 100,000 100,000
Transfer from the Measure A Maintenance fund to Parks, Trails &
Open Space Maintenance within the General fund for the fuel
modification of Open Space areas.
To Gen'l Fund
180
Account # Account Description
Budget Program:Street Maintenance - Pavement
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
202-3005-431-32-00 PROF/TECH SERVICE -2,698 0 -10,300 -10,300
PB Rd Maint -16,400 -16,400
202-3005-431-43-00 MAINTENANCE SERVICE -279,722 -554,768 -490,000 -560,000
PB Rd Maint -500,000 -510,000
-282,420 -554,768 -500,300 -570,300 -516,400 -526,400Expenditure Subtotals
202-3005-391-10-00 TRANSFERS IN 212,180 0 0 0Fr General Fun 00
202-3005-391-10-00 TRANSFERS IN 0 556,088 500,300 500,300
Fr Prop C 516,400 526,400
212,180 556,088 500,300 500,300 516,400 526,400Transfers In Subtotals
-70,240 1,320 0 -70,000 0 0Net (Uses)/Resources Program Totals
181
Budget Program:Street Maintenance - Pavement
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
202-3005-431-32-00 PROF/TECH SERVICE 16,400 16,400
1. Portuguese Bend Road Maintenance: Inspection services for
the Palos Verdes Drive South road repairs. ($11,000)
2. Annual update of aerial surveys of the road in the landslide
area. ($5,400)
PB Rd Maint
202-3005-431-43-00 MAINTENANCE SERVICES 500,000 510,000
Portuguese Bend Road Maintenance: Street maintenance costs
for ongoing repairs to Palos Verdes Drive South through the
landslide area.
182
Account # Account Description
Budget Program:Street Maintenance - Non Pavement
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
202-3003-431-11-00 SALARY & WAGES - FT -58,600 0 0 0 0 0
202-3003-431-29-00 EMPLOYEE BENEFITS -25,180 0 0 0 0 0
203-3010-431-32-00 PROF/TECH SERVICE -8,961 -11,073 -7,200 -7,200
1972 Act -7,500 -7,500
203-3010-431-33-00 LEGAL SERVICES 0 0 -1,500 -1,500
1972 Act -1,500 -1,500
203-3010-431-54-00 LEGAL NOTICES AND AD 0 0 -500 -500
1972 Act -500 -500
203-3010-431-94-20 OVERHEAD CHARGES -58,700 -59,900 -61,100 -61,100
1972 Act -62,300 -63,500
202-3003-431-32-00 PROF/TECH SERVICE 0 0 -16,000 -16,000
Medians -16,000 -16,000
202-3003-431-41-10 WATER UTILITY SERVIC -76,795 -70,386 -77,000 -77,000
Medians -83,000 -83,000
202-3003-431-41-30 LIGHT AND POWER -5,139 -5,649 -6,000 -6,000
Medians -6,000 -6,000
202-3003-431-43-00 MAINTENANCE SERVICE -150,359 -136,313 -192,174 -192,174
Medians -232,279 -235,279
202-3003-431-32-00 PROF/TECH SERVICE -840 0 -15,000 -15,000
Roadside 00
202-3003-431-43-00 MAINTENANCE SERVICE -193,163 -235,847 -232,000 -232,000
Roadside -245,000 -248,000
202-3003-431-32-00 PROF/TECH SERVICE 0 -6,350 0 0Roadways 00
202-3003-431-43-00 MAINTENANCE SERVICE -395,002 -403,222 -432,000 -432,000
Roadways -470,000 -476,000
202-3003-431-32-00 PROF/TECH SERVICE -30,000 -4,800 -10,600 -10,600
Sidewalk/Ramp -10,000 -10,000
202-3003-431-43-00 MAINTENANCE SERVICE -388,405 -7,246 -110,000 -110,000
Sidewalk/Ramp -140,000 -110,000
202-3003-431-61-00 OP SUPP/MINOR EQUIP -34,315 -22,496 -60,500 -60,500
Street Signs -50,000 -50,000
202-3003-431-43-00 MAINTENANCE SERVICE -120,170 -120,260 -141,000 -141,000
Street Sweep -140,000 -140,000
202-3003-431-43-00 MAINTENANCE SERVICE -218,609 -207,625 -225,000 -225,000
Tree Trim -210,000 -210,000
202-3003-431-43-00 MAINTENANCE SERVICE -2,667 -8,426 -37,000 -37,000
Weed Abate 00
-1,766,905 -1,299,593 -1,624,574 -1,624,574 -1,674,079 -1,657,279Expenditure Subtotals
202-3003-344-30-00 SIDEWALK REPAIR 105,100 7,960 14,000 14,000
Chg for Svcs 14,000 14,000
202-3003-344-50-00 TREE TRIMMING FEES 499 460 0 0Chg for Svcs 00
202-3003-334-10-00 PROPOSITION 42 363,197 387,278 433,438 0From Oth Agen 00
202-3003-335-30-30 STATE GAS TAX 2103 000433,438From Oth Agen 435,600 435,600
202-3003-335-30-50 STATE GAS TAX 2105 236,719 234,380 231,850 231,850
From Oth Agen 234,100 234,100
202-3003-335-30-60 STATE GAS TAX 2106 142,587 141,890 137,440 137,440
From Oth Agen 142,500 142,500
202-3003-335-30-70 STATE GAS TAX 2107 315,359 311,910 308,822 308,822
From Oth Agen 311,600 311,600
183
Account # Account Description
Budget Program:Street Maintenance - Non Pavement
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
202-3003-335-30-75 STATE GAS TAX 2107.5 6,000 6,000 6,000 6,000
From Oth Agen 6,000 6,000
202-3003-361-10-00 INTEREST EARNINGS 5,846 1,319 2,020 2,020
Interest 3,010 3,880
203-3010-361-10-00 INTEREST EARNINGS 1,877 641 240 240
Interest 180 160
202-3003-369-10-00 ST MAINT MISC REVENU 23,715 15,640 5,400 5,400
Other Revenue 14,000 14,000
203-3010-311-10-00 ASSESSMENTS 252,362 254,139 258,687 258,687
Taxes 258,000 258,000
1,453,261 1,361,617 1,397,897 1,397,897 1,418,990 1,419,840Revenue Subtotals
202-3003-391-10-00 TRANSFERS IN 180,000 200,000 204,000 204,000
Fr 1972 Act 200,000 200,000
202-3003-391-10-00 TRANSFERS IN 0 212,000 165,200 165,200
Fr Beautificatio 116,000 193,000
202-3003-391-10-00 TRANSFERS IN 242,845 22,000 0 0Fr Gen'l fund 00
202-3003-391-10-00 TRANSFERS IN 0 40,000 0 0Fr Waste Red 40,000 40,000
422,845 474,000 369,200 369,200 356,000 433,000Transfers In Subtotals
202-3003-491-91-00 TRANSFERS OUT 000-57,080To Street Impr 00
203-3010-491-91-00 TRANSFERS OUT -180,000 -200,000 -204,000 -204,000
To Street Maint -200,000 -200,000
-180,000 -200,000 -204,000 -261,080 -200,000 -200,000Transfers Out Subtotals
-70,799 336,024 -61,477 -118,557 -99,089 -4,439Net (Uses)/Resources Program Totals
184
Budget Program:Street Maintenance - Non Pavement
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
203-3010-431-32-00 PROF/TECH SERVICE 7,500 7,500
Provides for preparation of the annual Engineer's report.
1972 Act
203-3010-431-33-00 LEGAL SERVICES 1,500 1,500
Provides for assessment district related legal services.
203-3010-431-54-00 LEGAL NOTICES AND ADS 500 500
Notices for Public Hearings.
203-3010-431-94-20 OVERHEAD CHARGES 62,300 63,500
The 1972 Act allows for the reimbursement of Public Works
administration overhead costs associated with establishing and
administering the district.
202-3003-431-32-00 PROF/TECH SERVICE 16,000 16,000
This line item provides for assistance in contract administration,
and to monitor and inspect contract maintenance activity on a
regular basis.
Medians
202-3003-431-41-10 WATER UTILITY SERVICE 83,000 83,000
Water service to all irrigated medians. Utility service for the new
medians on Palos Verdes Drive West and the medians acquired
from Rolling Hills Estates are included.
202-3003-431-41-30 LIGHT AND POWER 6,000 6,000
Electrical power for medians which have electronic irrigation
controllers and/or landscape lighting. This budget item includes
$1,040 for power to Ocean Terrace, which is a special benefit
median funded with Landscape and Lighting (1972 Act)
assessments.
202-3003-431-43-00 MAINTENANCE SERVICES 232,279 235,279
1. Median Maintenance: Maintenance of landscaped center
medians and street right-of-ways. The work includes turf areas,
ground cover areas, irrigation systems, streets, shrubs,
hardscapes, litter patrol, and weed abatement. Litter abatement
activities are funded with $10,000 of Department of Conservation
monies received in the Waste Reduction Program. Additional
maintenance costs include the new medians on Palos Verdes
Drive West and the medians acquired from Rolling Hills Estates.
(FY11-12 $224,000) (FY12-13 $227,000)
185
Budget Program:Street Maintenance - Non Pavement
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
2. Backflow Inspections: To meet the requirements of California
Water Service and the Los Angeles County Health Department, all
backflow prevention devices are certified annually by a private
contractor. (FY11-12 and FY12-13 $6,000)
3. Special Benefit Median Maintenance is funded with Landscape
and Lighting Maintenance Assessments (1972 Act) and includes:
a. Rue Beaupre (FY11-12 and FY12-13 $535)
b. Alta Vista (FY11-12 and FY12-13 $865)
c. Ocean Terrace (FY11-12 and FY12-13 $879)
202-3003-431-43-00 MAINTENANCE SERVICES 245,000 248,000
1. Roadside Maintenance: Contract services for Roadside
Maintenance include litter pick-up, sign repair and installation,
clean-up of illegal dumping, vegetation removal, and fence and
guardrail repair and replacement. A separate line item for weed
abatement has been added to this budget allocation. (FY11-12
$200,000) (FY12-13 $203,000)
2. Roadside Weed Abatement. ($15,000)
3. Roadway Repairs Due to Accidents: Repairs that are not
included in regular roadway or roadside maintenance. The City
attempts to recover repair costs associated with accidents from
the parties that cause the damage. ($30,000)
Roadside
202-3003-431-43-00 MAINTENANCE SERVICES 470,000 476,000
Contract services for roadway maintenance includes temporary
pavement patching and temporary sidewalk repairs. (FY11-12
$425,000) (FY12-13 $430,000)
25th Street Annual Maintenance: Annual maintenance costs for
debris cleanup are shared with the Los Angeles County Public
Works Department. This effort will no longer be required if the
landslide stabilization project is constructed in San Ramon
Canyon. (FY11-12 $40,000) (FY12-13 $41,000)
Mile Post System - A system of road markers will be installed as
reference points on major arterials that do not have street
addresses to assist road crews and grant (FEMA) evaluators in
identifying work locations. The major arterials include areas on
Palos Verdes Drive West, Palos Verdes Drive South, and Palos
Verdes Drive East. (FY11-12 and FY12-13 $5,000)
Roadways
202-3003-431-32-00 PROF/TECH SERVICE 10,000 10,000
Sidewalk Repair Program inventory, administration and inspection
services. (FY11-12 and FY12-13 $5,000)
Annual Sidewalk GIS Theme Layer - The GIS sidewalk data is
Sidewalk/Ramp
186
Budget Program:Street Maintenance - Non Pavement
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
updated each time a sidewalk project is completed. (FY11-12 and
FY12-13 $5,000)
202-3003-431-43-00 MAINTENANCE SERVICES 140,000 110,000
Sidewalk Repair Program: Sidewalks are repaired and replaced
throughout the City on a five-year cycle. In addition to repairing
and replacing sidewalks, the City performs sidewalk grinding,
which provides a more efficient and less expensive alternative to
repairing sidewalks that do not need to be replaced. Adjacent
property owners reimburse the City for a portion of the expense to
repair and replace sidewalks. Increased rainfall over the past year
has caused more rapid root growth, creating more sidewalk safety
issues that will be addressed in FY 11-12. (FY11-12 $140,000)
(FY12-13 $110,000)
202-3003-431-61-00 OP SUPP/MINOR EQUIP 50,000 50,000
1. Street Signs: This is a multi-year program to replace the aging
blue street signs that are rusting and difficult to read. (FY11-12
and FY 12-13 $10,000)
2. Operating Supplies: Traffic safety devices and materials
required to perform street maintenance activities including signs,
sign posts, guardrail, guardrail posts, paint, sandbags, concrete,
and asphalt. (FY11-12 and FY 12-13 $40,000)
Street Signs
202-3003-431-43-00 MAINTENANCE SERVICES 140,000 140,000
Street Sweeping: Contract services for the mechanical sweeping
of streets citywide. Approximately $8,000 of this cost is
reimbursed by Caltrans for sweeping Western Avenue twice per
month. The sweeping schedule is as follows:
Western Avenue: Weekly
Hawthorne Boulevard: Twice Monthly
All remaining streets: Monthly
Additional Citywide sweep: Autumn
Various Areas: As Needed
Street Sweep
203-3010-491-91-00 TRANSFERS OUT 200,000 200,000
Transfer from the 1972 Act fund to the Street Maintenance fund
for Street Landscape Maintenance activities. Street Landscape
Maintenance has been established in the Street Maintenance fund
and contains expenditures that are fully eligible for funding under
the 1972 Act.
To Street Maint
202-3003-431-43-00 MAINTENANCE SERVICES 210,000 210,000
Street Tree Trimming: Includes costs for removing tree limbs to
provide a 16-foot clearance over sidewalks and streets and for the
Tree Trim
187
Budget Program:Street Maintenance - Non Pavement
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
removal of fallen tree limbs and trees. Mulching costs of $30,000
are included in the budget and are funded with Waste Reduction
monies.
188
Account # Account Description
Budget Program:Sewer Maintenance
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
101-3026-431-11-00 SALARY & WAGES - FT -22,546 0 0 0 0 0
101-3026-431-29-00 EMPLOYEE BENEFITS -9,44000000
101-3026-431-32-00 PROF/TECH SERVICE -70,163 -57,194 -51,300 -80,300 -53,000 -53,000
101-3026-431-43-00 MAINTENANCE SERVICE -195 0 -10,000 -10,000 -10,000 -10,000
-102,344 -57,194 -61,300 -90,300 -63,000 -63,000Expenditure Subtotals
-102,344 -57,194 -61,300 -90,300 -63,000 -63,000Net (Uses)/Resources Program Totals
189
Budget Program:Sewer Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
101-3026-431-32-00 PROF/TECH SERVICE 53,000 53,000
1. Industrial Waste Monitoring - Provides for a Los Angeles
County Department of Public Works program for sewer testing of
hazardous materials and emergency response. (FY11-12 and FY
12-13 $8,000)
2. Sewer Pipe Filming & Investigation - Annual Closed Circuit
Television (CCTV) inspections of sewer pipes are necessary each
year for a cleaning and pipe replacement program. (FY11-12 and
FY 12-13 $30,000)
3. Sewer System GIS Theme Layer - Add sewer data to GIS
system. (FY11-12 and FY 12-13 $15,000)
101-3026-431-43-00 MAINTENANCE SERVICES 10,000 10,000
This budget allows for repair of small cracks in pipes identified in
CCTV inspections. County will repair major cracks in pipes on an
emergency basis.
190
Account # Account Description
Budget Program:Special District Maintenance
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
209-3019-431-32-00 PROF/TECH SERVICE -24 -27 0 0El Prado 00
209-3019-431-41-30 LIGHT AND POWER -324 -207 -300 -300
El Prado -300 -300
209-3019-431-43-00 MAINTENANCE SERVICE -86 0 -700 -700
El Prado -700 -700
223-3023-431-41-10 WATER UTILITY SERVIC -12,757 -9,916 -16,000 -16,000
Subregion 1 -15,000 -15,000
223-3023-431-41-30 LIGHT AND POWER -388 -497 0 0Subregion 1 -1,000 -1,000
223-3023-431-43-00 MAINTENANCE SERVICE -37,610 -41,797 -63,000 -73,000
Subregion 1 -54,000 -54,000
-51,189 -52,444 -80,000 -90,000 -71,000 -71,000Expenditure Subtotals
209-3019-361-10-00 INTEREST EARNINGS 173591010Interest70 110
223-3023-361-10-00 INTEREST EARNINGS 12,331 3,795 3,800 3,800
Interest 3,800 5,600
209-3019-311-10-00 ASSESSMENTS 1,656 1,685 1,910 1,910
Taxes 1,900 1,900
14,160 5,539 5,720 5,720 5,770 7,610Revenue Subtotals
223-3023-391-10-00 TRANSFERS IN 55,000 55,000 70,000 70,000
Fr General Fun 60,000 65,000
55,000 55,000 70,000 70,000 60,000 65,000Transfers In Subtotals
17,971 8,095 -4,280 -14,280 -5,230 1,610Net (Uses)/Resources Program Totals
191
Budget Program:Special District Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
209-3019-431-41-30 LIGHT AND POWER 300 300
The line item provides for utility expenses.
El Prado
209-3019-431-43-00 MAINTENANCE SERVICES 700 700
This line item provides for miscellaneous repairs as needed.
223-3023-431-41-10 WATER UTILITY SERVICE 15,000 15,000
Water service to the Subregion 1 area.
Subregion 1
223-3023-431-41-30 LIGHT AND POWER 1,000 1,000
Electrical power to the Subregion 1 area.
223-3023-431-43-00 MAINTENANCE SERVICES 54,000 54,000
In accordance with the development agreement for Subregion I,
the City maintains certain improvements constructed by the
developer. The cost of this maintenance service is partially
funded by a special fund established by the developer. The
interest revenue from this fund is not sufficient to cover
maintenance costs and must be subsidized with an annual
General Fund transfer.
192
Account # Account Description
Budget Program:Street Lighting - 1911 Act
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
211-3011-431-32-00 PROF/TECH SERVICE -6,452 -7,165 -8,000 -8,000 -8,000 -8,000
211-3011-431-41-30 LIGHT AND POWER -324,099 -341,147 -424,000 -424,000 -360,000 -360,000
211-3011-431-94-20 OVERHEAD CHARGES -72,000 -73,400 -74,900 -74,900 -76,400 -77,900
-402,551 -421,712 -506,900 -506,900 -444,400 -445,900Expenditure Subtotals
211-3011-361-10-00 INTEREST EARNINGS 27,552 8,441 7,800 7,800
Interest 7,600 10,000
211-3011-311-10-00 ASSESSMENTS 447,119 438,856 492,800 492,800
Taxes 440,000 440,000
474,671 447,297 500,600 500,600 447,600 450,000Revenue Subtotals
211-3011-491-91-00 TRANSFERS OUT -76,800 -72,824 -104,100 -104,100
To Traff Sig Mn -202,000 -113,000
-76,800 -72,824 -104,100 -104,100 -202,000 -113,000Transfers Out Subtotals
-4,680 -47,239 -110,400 -110,400 -198,800 -108,900Net (Uses)/Resources Program Totals
193
Budget Program:Street Lighting - 1911 Act
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
211-3011-431-32-00 PROF/TECH SERVICE 8,000 8,000
Administrative fee paid to Los Angeles County to collect the street
lighting assessment on the property tax bill.
211-3011-431-41-30 LIGHT AND POWER 360,000 360,000
Electrical service for street lighting citywide. This does not include
traffic signals, which are budgeted in the Traffic Management
program.
211-3011-431-94-20 OVERHEAD CHARGES 76,400 77,900
The 1911 Act allows for the reimbursement of Public Works
administration overhead costs associated with establishing and
administering the district.
211-3011-491-91-00 TRANSFERS OUT 202,000 113,000
Funding transfer for traffic signal maintenance accounted for in the
Street Maintenance fund. FY11-12 includes $90,000 one-time
funding to add battery back-up systems to the City’s traffic signals.
To Traff Sig Mnt
194
Account # Account Description
Budget Program:Beautification - Recycling
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
212-3012-431-11-00 SALARY & WAGES - FT -14,121 -9,610 -10,600 -10,600 -10,900 -11,500
212-3012-431-29-00 EMPLOYEE BENEFITS -6,030 -5,060 -4,814 -4,814 -5,000 -5,400
212-3012-431-32-00 PROF/TECH SERVICE 0 0 -2,000 -2,000 0 0
212-3012-431-93-00 CITY GRANTS -143,875 -6,833 -75,000 -150,000 -75,000 -75,000
212-3012-431-94-20 OVERHEAD CHARGES -4,200 -4,300 -4,400 -4,400 -4,500 -4,600
-168,226 -25,803 -96,814 -171,814 -95,400 -96,500Expenditure Subtotals
212-3012-361-10-00 INTEREST EARNINGS 22,672 7,188 3,110 3,110
Interest 1,600 2,920
212-3012-367-10-00 HAULER RECYCLE FEE 198,398 200,220 296,000 296,000
Other Revenue 280,000 280,000
221,070 207,408 299,110 299,110 281,600 282,920Revenue Subtotals
212-3012-491-91-00 TRANSFERS OUT -12,784 -480,754 -250,000 -500,500
To Street Impr 0 -250,000
212-3012-491-91-00 TRANSFERS OUT 0 -210,000 -165,200 -165,200
To Street Maint -116,000 -193,000
-12,784 -690,754 -415,200 -665,700 -116,000 -443,000Transfers Out Subtotals
40,060 -509,149 -212,904 -538,404 70,200 -256,580Net (Uses)/Resources Program Totals
195
Budget Program:Beautification - Recycling
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
212-3012-431-11-00 SALARY & WAGES - FT 10,900 11,500
Salaries and wages paid to full-time City employees allocated to
this program.
212-3012-431-29-00 EMPLOYEE BENEFITS 5,000 5,400
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
212-3012-431-93-00 CITY GRANTS 75,000 75,000
Annual Neighborhood Beautification Recycling Grant Program.
212-3012-431-94-20 OVERHEAD CHARGES 4,500 4,600
Reimbursement of overhead costs associated with administering
the Recycling Beautification grant program.
212-3012-491-91-00 TRANSFERS OUT 0 250,000
Transfer to the Street Improvements program in the CIP fund for
median projects
To Street Improvements
212-3012-491-91-00 TRANSFERS OUT 116,000 193,000
Transfer to Street Maintenance for Median maintenance costs.
To Street Maint
196
Account # Account Description
Budget Program:Waste Reduction
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
213-3013-431-11-00 SALARY & WAGES - FT -50,667 -17,305 -42,600 -42,600 -47,000 -48,400
213-3013-431-29-00 EMPLOYEE BENEFITS -14,040 -13,968 -13,289 -13,289 -21,800 -23,100
213-3013-431-32-00 PROF/TECH SERVICE -154,107 -137,849 -44,700 -48,200 -51,000 -51,000
213-3013-431-33-00 LEGAL SERVICES -28,503 -19,400 -16,000 -16,000 -10,000 -10,000
213-3013-431-43-00 MAINTENANCE SERVICE 0 0 -1,500 -1,500 -1,500 -1,500
213-3013-431-53-00 POSTAGE -2,336 -1,585 -3,000 -3,000 -3,900 -3,900
213-3013-431-54-00 LEGAL NOTICES AND AD -980 0 -2,500 -2,500 -1,000 -1,000
213-3013-431-55-00 PRINTING & BINDING -7,282 -7,417 -11,200 -11,200 -14,600 -14,600
213-3013-431-56-00 MILEAGE REIMBURSE -135 -56 -300 -300 -300 -300
213-3013-431-57-00 MEETINGS & CONFRNC 0 -218 -300 -300 -300 -300
213-3013-431-59-20 MEMBERSHIPS & DUES 0 -100 -100 -100 -100 -100
213-3013-431-59-30 PUBLICATIONS -218 0 -250 -250 -250 -250
213-3013-431-61-00 OP SUPP/MINOR EQUIP -6,923 -330 -5,500 -24,500 -8,000 -8,000
213-3013-431-93-00 CITY GRANTS -11,882 -12,822 -14,900 -14,900 -14,900 -14,900
213-3013-431-94-20 OVERHEAD CHARGES -7,500 -7,600 -7,800 -7,800 -8,000 -8,200
-284,573 -218,650 -163,939 -186,439 -182,650 -185,550Expenditure Subtotals
213-3013-368-10-00 AB 939 FEES 68,454 70,418 0 0Chg for Svcs 00
213-3013-334-10-00 STATE GRANTS 11,305 41,000 0 22,500
From Oth Agen 22,500 22,500
213-3013-334-10-00 DOC CASHBACKS 38,860 25,376 0 0From Oth Agen 00
213-3013-334-10-00 USED OIL BLOCK GRAN 9,927 24,743 25,000 25,000
From Oth Agen 25,000 25,000
213-3013-361-10-00 INTEREST EARNINGS 4,582 1,003 620 620
Interest 970 1,230
213-3013-367-30-00 RECYCLING FEES 0 0 155,000 155,000
Other Revenue 155,705 158,800
213-3013-369-10-00 MISC REVENUES 6,000 152,500 0 0Other Revenue 00
139,128 315,040 180,620 203,120 204,175 207,530Revenue Subtotals
213-3013-491-91-00 TRANSFERS OUT 0 0 -12,000 -12,000
To Parks Maint -12,000 -12,000
213-3013-491-91-00 TRANSFERS OUT 000-41,000To Street Impr 00
213-3013-491-91-00 TRANSFERS OUT 0-40,00000To Street Maint -40,000 -40,000
197
Account # Account Description
Budget Program:Waste Reduction
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
0 -40,000 -12,000 -53,000 -52,000 -52,000Transfers Out Subtotals
-145,445 56,390 4,681 -36,319 -30,475 -30,020Net (Uses)/Resources Program Totals
198
Budget Program:Waste Reduction
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
213-3013-431-11-00 SALARY & WAGES - FT 47,000 48,400
Salaries and wages paid to full-time City employees allocated to
this program.
213-3013-431-29-00 EMPLOYEE BENEFITS 21,800 23,100
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
213-3013-431-32-00 PROF/TECH SERVICE 51,000 51,000
Consultant services will assist in implementing the following items:
1. Source Reduction and Recycling Element (SRRE) program.
(FY11-12 and FY12-13 $35,000)
2. Used Oil Program. (FY11-12 and FY 12-13 $3,000)
3. Los Angeles Regional Agency (LARA): City’s annual
contribution. (FY11-12 and FY 12-13 $7,000)
4. Public Outreach activities for the City’s Used Oil Recycling
program, combined with National Pollution Discharge Elimination
System (NPDES) storm water pollution prevention activities,
including school assemblies. (FY11-12 and FY 12-13 $6,000)
213-3013-431-33-00 LEGAL SERVICES 10,000 10,000
Provides for services related to AB939/Source Reduction and the
Recycling Element as needed.
213-3013-431-43-00 MAINTENANCE SERVICES 1,500 1,500
Contract services for door to door hazardous and e-waste pickup
service.
213-3013-431-53-00 POSTAGE 3,900 3,900
1. Postage contribution for the City Newsletter ($2,900)
2. Postage for public education material. ($1,000)
213-3013-431-54-00 LEGAL NOTICES AND ADS 1,000 1,000
Legal notice advertising for projects funded with Waste Reduction
monies, as well as various waste reduction and NPDES programs
and events.
213-3013-431-55-00 PRINTING & BINDING 14,600 14,600
199
Budget Program:Waste Reduction
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
The budget provides for the printing of materials related to the
following activities:
1. Printing cost contribution for the City Newsletter for advertising
City recycling programs. ($7,600)
2. Public outreach material for recycling education, the used oil
and NPDES programs. ($5,000)
3. Recycler of the Month cards ($2,000)
213-3013-431-56-00 MILEAGE REIMBURSE 300 300
The city reimburses staff for use of personal vehicles when
attending meetings on behalf of the city.
213-3013-431-57-00 MEETINGS & CONFRNCS 300 300
Charges for expenses incurred for authorized City meetings and
conferences. Expenses include registration fees and other
expenses incurred.
213-3013-431-59-20 MEMBERSHIPS & DUES 100 100
Dues for the City's membership in various solid waste
organizations.
213-3013-431-59-30 PUBLICATIONS 250 250
Purchase of solid waste and recycling journals and magazines.
213-3013-431-61-00 OP SUPP/MINOR EQUIP 8,000 8,000
Funds to be used for the purchase of the following supplies:
1. Promotional items for used oil and filter recycling, such as
containers, funnels and oil changing floor mats, using Used Oil
block grant funds. (FY11-12 and FY12-13 $6,000)
2. Recycling bins for multi-family complex use at pool sites and
community rooms. (FY11-12 and FY12-13 $500)
3. Miscellaneous recycling items such as signs, labels, etc.
(FY11-12 and FY12-13 $1,500)
213-3013-431-93-00 CITY GRANTS 14,900 14,900
Waste Reduction revenues fund the following grants and incentive
programs:
1. Composting bins (FY11-12 and FY 12-13 $700)
200
Budget Program:Waste Reduction
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
2. School Recycling Drive (FY11-12 and FY 12-13 $1,200)
3. Recycler of the Month (FY11-12 and FY 12-13 $13,000)
213-3013-431-94-20 OVERHEAD CHARGES 8,000 8,200
The Waste Reduction program is charged with a share of the
Public Works department overhead. This overhead charge
reflects the program's use of City facilities and supervising
personnel to manage the program.
213-3013-491-91-00 TRANSFERS OUT 12,000 12,000
Transfer from the Waste Reduction fund to Parks, Trails & Open
Space Maintenance within the General fund for recycling bins and
servicing of the recycling bins at City park sites.
To Parks Maint
213-3013-491-91-00 TRANSFERS OUT 40,000 40,000
Transfer to Street Maintenance for the following:
1. Mulching tree trimming material and utilizing the recycled
material at trails, medians and parks throughout the City. ($30,000)
2. Funds for a portion of litter abatement activities at City right-of-
way areas using Department of Conservation block grant funds.
($10,000)
To Street Maint
201
Account # Account Description
Budget Program:Transit
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
214-3014-431-43-00 MAINTENANCE SERVICE -50,000 -100,000 -50,000 -50,000
AQMD 00
216-3016-431-11-00 SALARY & WAGES - FT -4,285000Prop A 00
216-3016-431-29-00 EMPLOYEE BENEFITS -1,810000Prop A 00
216-3016-431-43-00 MAINTENANCE SERVICE -624,285 -625,320 -680,300 -680,300
Prop A -573,000 -573,000
216-3016-431-55-00 PRINTING & BINDING -1,767 -1,207 -2,700 -2,700
Prop A -2,000 -2,000
216-3016-431-61-00 OP SUPP/MINOR EQUIP 0 0 -3,500 -3,500
Prop A 00
216-3016-431-73-00 IMPROVEMENTS 0 -12,180 -16,500 -16,500
Prop A -17,000 -17,000
216-3016-431-94-20 OVERHEAD CHARGES -2,900 -3,000 -3,000 -3,000
Prop A -3,100 -3,200
-685,047 -741,707 -756,000 -756,000 -595,100 -595,200Expenditure Subtotals
214-3014-338-30-00 AB 2766 REVENUES 50,124 48,461 49,800 49,800
From Oth Agen 50,000 50,000
216-3016-338-20-00 PROP A SALES TAX 621,569 546,618 576,854 576,854
From Oth Agen 586,200 586,200
214-3014-361-10-00 INTEREST EARNINGS 455 170 270 270
Interest 260 760
216-3016-361-10-00 INTEREST EARNINGS 2,351 459 360 360
Interest 180 210
216-3016-369-10-00 MISC REVENUES 00065,000Other Revenue 00
674,499 595,708 627,284 692,284 636,640 637,170Revenue Subtotals
214-3014-491-91-00 TRANSFERS OUT 0000To Prop A 0 -60,000
216-3016-491-91-00 TRANSFERS OUT -15,150 -2,800 0 0To Street Maint 00
-15,150 -2,800 0 0 0 -60,000Transfers Out Subtotals
-25,698 -148,799 -128,716 -63,716 41,540 -18,030Net (Uses)/Resources Program Totals
202
Budget Program:Transit
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
216-3016-431-43-00 MAINTENANCE SERVICES 573,000 573,000
The City uses restricted revenue (i.e. Proposition A and AQMD)
for it’s contribution to Palos Verdes Transit/Dial-A-Ride-Lift
($570,000) and bus stop maintenance ($3,000).
Prop A
216-3016-431-55-00 PRINTING & BINDING 2,000 2,000
Subsidizes a portion of City Newsletter printing costs for
advertising City transit programs.
216-3016-431-73-00 IMPROVEMENTS 17,000 17,000
Bus Stop Shelter Improvements
216-3016-431-94-20 OVERHEAD CHARGES 3,100 3,200
The Proposition A guidelines allow for the reimbursement of
Public Works administration overhead costs associated with
administering the program.
214-3014-491-91-00 TRANSFERS OUT 0 60,000
Transfer to the Equipment Replacement Fund for the purchase of
2 replacement clean-air vehicles.
To Prop A
203
Account # Account Description
Budget Program:Abalone Cove Sewer Maintenance
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
225-3025-431-11-00 SALARY & WAGES - FT -2,226 -8,155 -8,100 -8,100 -8,700 -9,000
225-3025-431-29-00 EMPLOYEE BENEFITS -5,140 -3,475 -3,306 -3,306 -3,400 -3,600
225-3025-431-32-00 PROF/TECH SERVICE -5,180 -5,311 -5,300 -5,300 -5,300 -5,300
225-3025-431-41-30 LIGHT AND POWER -3,705 -3,443 -4,000 -4,000 -4,000 -4,000
225-3025-431-43-00 MAINTENANCE SERVICE -34,104 -77,399 -42,000 -64,000 -42,000 -42,000
225-3025-431-54-00 LEGAL NOTICES AND AD 0 0 -500 -500 -500 -500
225-3025-431-73-00 IMPROVEMENTS -38,635 0 0 0 0 0
-88,990 -97,783 -63,206 -85,206 -63,900 -64,400Expenditure Subtotals
225-3025-361-10-00 INTEREST EARNINGS 2,021 425 280 280
Interest 260 350
225-3025-311-10-00 ASSESSMENTS 43,809 44,455 46,560 46,560
Taxes 46,600 46,600
45,830 44,880 46,840 46,840 46,860 46,950Revenue Subtotals
225-3025-391-10-00 TRANSFERS IN 10,700 14,700 10,700 32,700
Fr Gen'l Fund 10,700 10,700
10,700 14,700 10,700 32,700 10,700 10,700Transfers In Subtotals
-32,460 -38,203 -5,666 -5,666 -6,340 -6,750Net (Uses)/Resources Program Totals
204
Budget Program:Abalone Cove Sewer Maintenance
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
225-3025-431-11-00 SALARY & WAGES - FT 8,700 9,000
Salaries and wages paid to full-time City employees allocated to
this program.
225-3025-431-29-00 EMPLOYEE BENEFITS 3,400 3,600
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
225-3025-431-32-00 PROF/TECH SERVICE 5,300 5,300
1. Consultant services to prepare the annual Engineer's report
($4,500)
2. 24-hour answering service for maintenance calls ($800)
225-3025-431-41-30 LIGHT AND POWER 4,000 4,000
Electricity cost for the pump station communication system.
225-3025-431-43-00 MAINTENANCE SERVICES 42,000 42,000
On-going operation and maintenance of the sewer facilities.
225-3025-431-54-00 LEGAL NOTICES AND ADS 500 500
Legal notice publication for public hearing.
205
Account # Account Description
Budget Program:Ginsburg Cultural Arts Building
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
227-3027-431-69-00 OTHER MISCELLANEOU 000-20,00000
0 0 0 -20,000 0 0Expenditure Subtotals
227-3027-361-10-00 INTEREST EARNINGS 8,458 1,653 1,040 1,040
Interest 920 1,380
8,458 1,653 1,040 1,040 920 1,380Revenue Subtotals
8,458 1,653 1,040 -18,960 920 1,380Net (Uses)/Resources Program Totals
206
Account # Account Description
Budget Program:Recreation Improvement Donations
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
228-5028-361-10-00 INTEREST EARNINGS 34 1,935 10 10Interest 2,020 3,040
228-5028-365-90-00 DONATIONS - RESTRICT 0399,82000Other Revenue 00
34 401,755 10 10 2,020 3,040Revenue Subtotals
34 401,755 10 10 2,020 3,040Net (Uses)/Resources Program Totals
207
Account # Account Description
Budget Program:Community Development Block Grant
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
310-3093-461-73-00 IMPROVEMENTS 0 -74,521 -94,248 -121,096
ADA Improve -49,808 -10,000
310-3091-461-32-00 PROF/TECH SERVICE -8,894 -17,655 -17,898 -17,898
Admin -11,865 -11,865
310-3092-461-32-00 PROF/TECH SERVICE -83,470 -128,051 -150,000 -150,000
HIP -140,000 -140,000
-92,364 -220,227 -262,146 -288,994 -201,673 -161,865Expenditure Subtotals
310-3093-331-10-00 GRANT INCOME 0 74,522 50,248 77,096
ADA Improve 49,808 10,000
310-3091-331-10-00 GRANT INCOME 8,895 17,657 17,898 17,898
Admin 11,865 11,865
310-3092-331-10-00 GRANT INCOME 83,470 128,053 150,000 150,000
HIP 140,000 140,000
310-3094-331-10-00 GRANT INCOME 20,656 26,847 26,848 0REACH 00
113,021 247,079 244,994 244,994 201,673 161,865Revenue Subtotals
310-3093-391-10-00 TRANSFERS IN 00044,000Fr Gen'l Fund 00
0 0 0 44,000 0 0Transfers In Subtotals
310-3094-491-91-00 TRANSFERS OUT -20,646 -26,847 -26,848 0To Gen'l Fund 00
-20,646 -26,847 -26,848 0 0 0Transfers Out Subtotals
11 5 -44,000 0 0 0Net (Uses)/Resources Program Totals
208
Budget Program:Community Development Block Grant
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
310-3093-461-73-00 IMPROVEMENTS 49,808 10,000
ADA Access Ramps and Sidewalk Repair - These ADA compliant
curb ramps will be installed in the vicinity of Vista Grande
Elementary School, as part of the annual Residential Street
Rehabilitation project during FY11-12. This portion of the
improvement project will be funded with CDBG funds. A project
has not yet been identified for FY12-13; but the expected
allocation is $10,000.
ADA Improve
310-3091-461-32-00 PROF/TECH SERVICE 11,865 11,865
Contract management services are used to administer the
Community Development Block Grant Program, prepare requests
for proposals, and implement projects.
Admin
310-3092-461-32-00 PROF/TECH SERVICE 140,000 140,000
Contract management and inspection services for the Home
Improvement Program (HIP). The HIP provides grants and/or
deferred loans to eligible low and moderate income homeowners
for necessary minor home repairs, as well as repairs to correct
building and safety code deficiencies.
HIP
209
Account # Account Description
Budget Program:RDA - Portuguese Bend
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
375-3070-431-32-00 PROF/TECH SERVICE -2,400 -7,275 -12,866 -12,866
Admin -9,400 -9,800
375-3070-431-59-20 MEMBERSHIPS & DUES -15,429 -17,406 -14,500 -14,500
Admin -17,400 -17,400
375-3070-431-61-00 OP SUPP/MINOR EQUIP 0 0 -1,600 -1,600
Admin 00
375-3072-431-33-00 LEGAL SERVICES -105 -3,398 -2,400 -10,000
Attorney -10,000 -10,000
375-3075-461-73-00 IMPROVEMENTS 0 0 0 -254,847
Cap Projects 00
-17,934 -28,079 -31,366 -293,813 -36,800 -37,200Expenditure Subtotals
375-6000-361-10-00 INTEREST EARNINGS 9,712 2,837 1,520 1,520
Interest 1,370 1,790
9,712 2,837 1,520 1,520 1,370 1,790Revenue Subtotals
-8,222 -25,242 -29,846 -292,293 -35,430 -35,410Net (Uses)/Resources Program Totals
210
Budget Program:RDA - Portuguese Bend
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
375-3070-431-32-00 PROF/TECH SERVICE 9,400 9,800
Annual independent auditing services.
Admin
375-3070-431-59-20 MEMBERSHIPS & DUES 17,400 17,400
This line item provides for the following annual assessments or
membership dues:
Abalone Cove Landslide Abatement District $6,300
Klondike Canyon Landslide Abatement District $11,000
Portuguese Bend Community Association $100
375-3072-431-33-00 LEGAL SERVICES 10,000 10,000
This line item provides for legal services for the RDA. Actual
expenditures will vary depending on project activity.
Attorney
211
Account # Account Description
Budget Program:RDA - Abalone Cove
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
380-6000-361-10-00 INTEREST EARNINGS 119333030Interest 00
119 33 30 30 0 0Revenue Subtotals
119 33 30 30 0 0Net (Uses)/Resources Program Totals
212
Account # Account Description
Budget Program:Improv Authority - Portuguese Bend
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
285-3088-431-32-00 PROF/TECH SERVICE -1,200 -1,188 -27,000 -27,000 -40,350 -40,400
285-3088-431-41-30 LIGHT AND POWER -5,235 -5,408 -5,000 -5,000 -6,000 -6,000
285-3088-431-43-00 MAINTENANCE SERVICE -75,818 -52,738 -109,700 -109,700 -97,000 -97,000
-82,253 -59,334 -141,700 -141,700 -143,350 -143,400Expenditure Subtotals
285-3088-361-10-00 INTEREST EARNINGS 3,969 1,041 1,030 1,030
Interest 1,220 1,210
3,969 1,041 1,030 1,030 1,220 1,210Revenue Subtotals
285-3088-391-10-00 TRANSFERS IN 82,252 110,000 101,000 101,000
Fr Gen'l Fund 60,000 106,000
82,252 110,000 101,000 101,000 60,000 106,000Transfers In Subtotals
3,968 51,707 -39,670 -39,670 -82,130 -36,190Net (Uses)/Resources Program Totals
213
Budget Program:Improv Authority - Portuguese Bend
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
285-3088-431-32-00 PROF/TECH SERVICE 40,350 40,400
1. Annual independent auditing services. (FY11-12 $1,350 and
FY12-13 $1,400)
2. Contract services for GPS monitoring and surveying. ($39,000)
285-3088-431-41-30 LIGHT AND POWER 6,000 6,000
This budget allocation provides for power to de-watering wells in
the Portuguese Bend Landslide area.
285-3088-431-43-00 MAINTENANCE SERVICES 97,000 97,000
1. Contract services to regularly monitor de-watering wells in the
Portuguese Bend Landslide area. ($3,000)
2. Contract services for de-watering well maintenance and/or
repair. ($46,000)
3. Contract services for storm and well water drainage facility
maintenance, erosion control, and debris/retention basin cleaning
and maintenance activities. ($23,000)
4. Burma Road Annual Maintenance - Grading and repairs to
damaged sections of the roadway will be done to maintain safety
access to this area for the County Fire Department and utility
companies. ($25,000)
214
Account # Account Description
Budget Program:Improv Authority - Abalone Cove
Department:Public Works
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
795-3089-431-32-00 PROF/TECH SERVICE -1,200 -1,188 -1,700 -1,700 -18,350 -18,400
795-3089-431-41-30 LIGHT AND POWER -13,756 -14,559 -14,500 -14,500 -15,000 -15,000
795-3089-431-43-00 MAINTENANCE SERVICE -17,400 -17,553 -90,500 -90,500 -13,500 -13,500
795-3089-431-69-00 OTHER MISCELLANEOU -2,776 -2,794 -2,790 -2,790 -2,900 -3,000
-35,132 -36,094 -109,490 -109,490 -49,750 -49,900Expenditure Subtotals
795-3089-361-10-00 INTEREST EARNINGS 26,082 7,085 6,500 6,500
Interest 6,200 8,900
26,082 7,085 6,500 6,500 6,200 8,900Revenue Subtotals
-9,050 -29,009 -102,990 -102,990 -43,550 -41,000Net (Uses)/Resources Program Totals
215
Budget Program:Improv Authority - Abalone Cove
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Public Works
795-3089-431-32-00 PROF/TECH SERVICE 18,350 18,400
1. Annual independent auditing services. (FY11-12 $1,350 and
FY12-13 $1,400)
2. Contract services for GPS monitoring and surveying. ($17,000)
795-3089-431-41-30 LIGHT AND POWER 15,000 15,000
This line item provides for electric power for seven agency de-
watering wells.
795-3089-431-43-00 MAINTENANCE SERVICES 13,500 13,500
As the de-watering wells age, repairs to the equipment will likely
increase. This budget allocation provides for the following
services:
1. Contract services to regularly monitor de-watering wells in the
Abalone Cove Landslide area. ($2,500)
2. Repair existing de-watering well drainage lines. ($11,000)
795-3089-431-69-00 OTHER MISCELLANEOUS 2,900 3,000
Storm Drain User Fee for RDA owned parcel at Abalone Cove
Shoreline Park.
216
INFRASTRUCTURE IMPROVEMENTS
The Public Works Department manages improvements to the City’s
infrastructure. The costs of infrastructure improvements are expended in the
following enterprise, internal service and capital projects funds: the Water Quality
and Flood Protection fund, the Building Replacement fund, the Environmental
Excise Tax (EET) fund, the Quimby fund, the Proposition C fund, and the Capital
Improvement Projects (CIP) fund.
Water Quality and Flood Protection Fund
The City’s Storm Drains require improvements to maintain adequate operations
and avoid the pitfalls associated with aging infrastructure. Properly operating
storm drains help prevent erosion, flooding, landslides, mudslides and polluted
waters. Established in FY04-05, the Water Quality and Flood Protection
Program collects voter approved storm drain user fees to repair and replace
storm drains and improve water quality throughout the City.
Building Replacement Fund
Expenditures in this fund are limited to improvement projects that extend the life
or substantially improve City-owned buildings.
Environmental Excise Tax Fund
This fund will provide for Civic Center planning studies and Hesse Park
improvements.
Quimby Fund
Currently, there are no planned uses for this fund.
217
Proposition C Fund
The Proposition C fund contributes funding to annual Arterial pavement
rehabilitation projects. The majority of Proposition C funding is transferred to the
CIP fund for Street Improvements.
Capital Improvement Projects (CIP) Fund
Activities within this fund include:
• Infrastructure Improvements Administration (330-3030) ;
• Street Improvements (330-3031);
• Storm Drain Improvements (330-3032);
• Parks, Trails & Open Space Improvements (330-3033);
• Sewer Improvements (330-3035); and
• Building Improvements (330-3036).
Maintenance activities are not included within this function and are presented in
other budgetary programs within the Public Works section of this budget
document. A variety of funding sources support capital improvement projects
and include federal, state, and local grant monies, Proposition C and Proposition
A funds, Recycling monies, developer fees, and General fund contributions.
218
Account # Account Description
Budget Program:Infrastructure Improvements Administration
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
330-3030-461-32-00 PROF/TECH SERVICE -43,192 -1,985 -17,600 -53,600 -70,000 -20,000
330-3030-461-69-00 OTHER MISCELLANEOU 000-59,22100
-43,192 -1,985 -17,600 -112,821 -70,000 -20,000Expenditure Subtotals
330-3030-361-10-00 INTEREST EARNINGS 44,361 30,224 17,400 17,400
Interest 28,600 57,700
330-3030-331-10-00 FEDERAL GRANT INCOM 1,200000Storm Clean U 00
45,561 30,224 17,400 17,400 28,600 57,700Revenue Subtotals
330-3030-391-10-00 TRANSFERS IN 3,000,000 0 0 2,630,000
Fr Gen'l fund 2,880,000 2,872,500
3,000,000 0 0 2,630,000 2,880,000 2,872,500Transfers In Subtotals
3,002,369 28,239 -200 2,534,579 2,838,600 2,910,200Net (Uses)/Resources Program Totals
219
Budget Program:Infrastructure Improvements Administration
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
330-3030-461-32-00 PROF/TECH SERVICE 70,000 20,000
Both of the following administrative expenditures are funding with
interest earnings from the Capital Improvement Projects fund.
1. Engineering Services for small-scale improvement projects.
(FY 11-12 and FY 12-13 $10,000)
2. Grant Administration for Improvement Projects. (FY 11-12 and
FY 12-13 $10,000)
One-Time Project:
3. Infrastructure Report Card to measure and assess the
condition and capacity of infrastructure systems throughout the
City, to be funded by the General Fund. (FY11-12 $50,000)
220
Account # Account Description
Budget Program:Street Improvements
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
330-3031-461-11-00 SALARY & WAGES - FT -78,752 0 0 0 0 0
330-3031-461-29-00 EMPLOYEE BENEFITS -32,280 0 0 0 0 0
330-3031-461-32-00 PROF/TECH SERVICE -163,466 -112,260 0 0Arterial Pavem 00
330-3031-461-73-00 IMPROVEMENTS -14,617 -2,000,096 0 -2,543,560
Arterial Pavem -2,380,000 0
330-3031-461-32-00 PROF/TECH SERVICE -24,001 0 0 0Other Projects 00
330-3031-461-73-00 IMPROVEMENTS -33,281 -506,405 -1,391,600 -3,287,500
Other Projects -785,532 -250,000
330-3031-461-32-00 PROF/TECH SERVICE 0 0 -50,000 -50,000
Pavement Mgt -120,000 0
215-3015-431-11-00 SALARY & WAGES - FT -4,285000Prop C 00
215-3015-431-29-00 EMPLOYEE BENEFITS -1,810000Prop C 00
330-3031-461-32-00 PROF/TECH SERVICE -85,372 -80,314 -5,000 -5,000
Residential Pav 00
330-3031-461-73-00 IMPROVEMENTS -845,089 -1,014,753 -1,515,000 -3,163,152
Residential Pav -1,600,000 -1,600,000
-1,282,953 -3,713,828 -2,961,600 -9,049,212 -4,885,532 -1,850,000Expenditure Subtotals
340-3040-337-10-00 PENIN BKWY GRANT INC 24,630 18,540 17,223 17,223
Bikeways 25,000 25,000
340-3040-369-10-00 MISC REVENUES 0009,750Bikeways00
330-3031-331-10-00 FEDERAL GRANTS 200 1,278,874 0 0From Oth Agen 362,000 0
330-3031-334-10-00 STATE GRANT INCOME 640,620 0 913,280 2,236,000
From Oth Agen 706,979 0
215-3015-361-10-00 INTEREST EARNINGS 36,944 14,083 6,520 6,520
Interest 6,830 280
220-3020-361-10-00 INTEREST EARNINGS 0000Interest01,500
340-3040-361-10-00 INTEREST EARNINGS 174 48 0 0Interest 00
341-3041-361-10-00 INTEREST EARNINGS 4,529 1,389 1,390 1,390
Interest 00
342-3042-361-10-00 INTEREST EARNINGS 1,678 515 520 520
Interest 00
215-3015-338-40-00 MEASURE R 0 0 358,865 0Measure R 00
220-3020-338-40-00 MEASURE R 000358,865Measure R 364,600 364,600
220-3020-369-10-00 MISC REVENUES 0006,000Measure R 00
215-3015-338-10-10 PROP C SALES TAX 519,620 453,443 478,485 478,485
Prop C 488,400 489,000
215-3015-338-10-20 PROP C FROM OTHER 38,174 0 0 18,000
Prop C 00
1,266,569 1,766,892 1,776,283 3,132,753 1,953,809 880,380Revenue Subtotals
330-3031-391-10-00 TRANSFERS IN 12,784 480,754 250,000 500,500
Fr Beautificatio 0 250,000
221
Account # Account Description
Budget Program:Street Improvements
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
330-3031-391-10-00 TRANSFERS IN 30,002 18,588 17,223 26,973
Fr Bikeways 25,000 25,000
330-3031-391-10-00 TRANSFERS IN 1,515,001 1,362,000 1,326,052 1,299,204
Fr General Fnd 1,623,553 1,575,000
330-3031-391-10-00 TRANSFERS IN 000638,080Fr Measure R 364,000 200,000
330-3031-391-10-00 TRANSFERS IN 12,450000Fr Prop A 00
330-3031-391-10-00 TRANSFERS IN 0 780,880 0 55,920
Fr Prop C 1,306,927 0
330-3031-391-10-00 TRANSFERS IN 00057,080Fr St Maint 00
330-3031-391-10-00 TRANSFERS IN 00041,000Fr Waste Redu 00
1,570,237 2,642,222 1,593,275 2,618,757 3,319,480 2,050,000Transfers In Subtotals
215-3015-491-91-00 TRANSFERS OUT 0 -1,336,968 0 0To CIP -1,306,927 0
220-3020-491-91-00 TRANSFERS OUT 0 0 0 -638,080
To CIP -364,000 -200,000
340-3040-491-91-00 TRANSFERS OUT -30,002 -18,588 -17,223 -26,973
To CIP -25,000 -25,000
341-3041-491-91-00 TRANSFERS OUT 0 0 -90,000 -90,000
To Gen'l Fund 00
215-3015-491-91-00 TRANSFERS OUT 0 0 -500,300 -556,220
To PB Rd Main -516,400 -526,400
-30,002 -1,355,556 -607,523 -1,311,273 -2,212,327 -751,400Transfers Out Subtotals
1,523,851 -660,270 -199,565 -4,608,975 -1,824,570 328,980Net (Uses)/Resources Program Totals
222
Budget Program:Street Improvements
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
330-3031-461-73-00 IMPROVEMENTS 2,380,000 0
Engineering and construction costs for the Arterial Pavement
project; primarily funded with Proposition C, STPL, and Measure
R monies. Palos Verdes Drive East, from Miraleste Drive to the
North City limit will be rehabilitated in FY11-12.
Arterial Pavement
330-3031-461-73-00 IMPROVEMENTS 785,532 250,000
1. Traffic Improvements:
Hawthorne Boulevard Traffic Signal Synchronization - Fiber optic
cable and conduits to synchronize all traffic signals will be
installed for improved traffic flow. This project will be funded by a
90% Highway Safety Improvement Project (HSIP) grant
($706,979) and a 10% local match from the General Fund and
accumulated CIP fund balance ($78,553). (FY11-12 $785,532)
2. Median Improvements:
Hawthorne Boulevard - The median segment from Via Rivera to
the City Hall entrance will be improved. The project will be funded
with recycling money transferred from the Beautification Fund.
(FY12-13 $250,000)
Other Projects
330-3031-461-32-00 PROF/TECH SERVICE 120,000 0
Pavement Management Program: Contract services to provide an
update of the program, which is required by the Metropolitan
Transit Authority (Metro) to continue receiving Proposition C
monies. This update is conducted every 3 years, and is expected
to be necessary again in FY14-15. The program update is funded
by the accumulated CIP fund balance.
Pavement Mgt
330-3031-461-73-00 IMPROVEMENTS 1,600,000 1,600,000
Engineering and construction costs for the annual Residential
Pavement program are funded by the General Fund. Disabled
access ramps are installed at intersections where the grade of the
adjacent roadway is less than 6%. A portion of the disabled
access expenditures are reimbursed by Bikeways funds received
under the California Transportation Development Act (TDA),
expected to be $25,000 annually.
1. The Northern most part of the City, or Zone 1 will be
rehabilitated in FY11-12. The area includes streets north of
Hawthorne Boulevard, and west of Silver Spur Road. (FY11-12
$1,600,000)
2. The Northwest part of the City, or Zone 2 will be rehabilitated in
FY12-13. The area includes streets between Crest Road and
Residential Pavement
223
Budget Program:Street Improvements
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
Grayslake Road, east and west of Hawthorne Blvd. (FY12-13
$1,600,000)
215-3015-491-91-00 TRANSFERS OUT 1,306,927 0
Transfer to the CIP fund for arterial pavement projects.
To CIP
220-3020-491-91-00 TRANSFERS OUT 364,000 200,000
Transfer to the CIP fund for arterial pavement projects.
340-3040-491-91-00 TRANSFERS OUT 25,000 25,000
Transfer to the CIP fund to pay for disabled access ramps as part
of the annual Residential Pavement program.
215-3015-491-91-00 TRANSFERS OUT 516,400 526,400
Transfer to the Street Maintenance fund for Palos Verdes Drive
South maintenance in the Portuguese Bend section of the
landslide area.
To PB Rd Maint
224
Account # Account Description
Budget Program:Parks, Trails & Open Space Improvements
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
330-3033-461-11-00 SALARY & WAGES - FT -15,976 0 0 0 0 0
330-3033-461-29-00 EMPLOYEE BENEFITS -8,14000000
330-3033-461-32-00 PROF/TECH SERVICE -1,230 -11,378 0 -42,500 -130,000 -10,000
330-3033-461-71-00 LAND ACQUISITION 0-6,506,3670000
330-3033-461-73-00 IMPROVEMENTS -86,798 -209,570 -2,524,095 -2,570,395 -972,000 -960,000
338-3038-461-32-00 PROF/TECH SERVICE 0 0 0 -353,675
EET 00
338-3038-461-73-00 IMPROVEMENTS -58,278 -21,142 0 -201,000
EET -51,000 0
334-3034-461-73-00 IMPROVEMENTS 0000Quimby-29,000 0
-170,422 -6,748,457 -2,524,095 -3,167,570 -1,182,000 -970,000Expenditure Subtotals
330-3033-334-10-00 GRANT INCOME 0220,00000From Oth Agen 490,000 590,000
339-3039-337-10-00 MEASURE A GRANT INC 0 10,913 0 0From Oth Agen 150,000 0
334-3034-361-10-00 INTEREST EARNINGS 416 137 130 130
Interest 150 0
338-3038-361-10-00 INTEREST EARNINGS 14,237 4,386 200 200
Interest 410 240
334-3034-366-10-00 QUIMBY DEVELOPER FE 0 3,898 0 0Other Revenue 00
338-3038-366-10-00 EET DEVELOPER FEES 59,111 79,624 38,600 38,600
Other Revenue 00
73,764 318,958 38,930 38,930 640,560 590,240Revenue Subtotals
330-3033-391-10-00 TRANSFERS IN 0 186,300 40,000 86,300
Fr EET 00
330-3033-391-10-00 TRANSFERS IN 16,570 54,000 2,484,095 2,484,095
Fr General Fun 100,000 255,000
330-3033-391-10-00 TRANSFERS IN 0 10,913 0 0Fr Meas A Cap 150,000 0
330-3033-391-10-00 TRANSFERS IN 21,700000Fr Other 00
38,270 251,213 2,524,095 2,570,395 250,000 255,000Transfers In Subtotals
338-3038-491-91-00 TRANSFERS OUT 0 -186,300 -40,000 -86,300
To CIP 00
339-3039-491-91-00 TRANSFERS OUT 0-10,91300To CIP -150,000 0
0 -197,213 -40,000 -86,300 -150,000 0Transfers Out Subtotals
-58,388 -6,375,499 -1,070 -644,545 -441,440 -124,760Net (Uses)/Resources Program Totals
225
Budget Program:Parks, Trails & Open Space Improvements
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
330-3033-461-32-00 PROF/TECH SERVICE 130,000 10,000
1. Design and inspection costs for Parks, Trails & Open Space
improvement projects funded with accumulated CIP fund balance.
(FY11-12 & FY12-13 $10,000)
2. Preliminary study for design of the realignment of the Ryan
Park southern entrance road funded with accumulated CIP fund
balance. (FY11-12 $20,000)
3. Ladera Linda Site Master Plan, including community outreach
funded by the General Fund. (FY11-12 $100,000)
330-3033-461-73-00 IMPROVEMENTS 972,000 960,000
1. Ocean Trails Beach Lifeguard Station - The City is required to
provide reliable telephone service and power for the Los Angeles
County Lifeguard Station at the City-owned Ocean Trails Beach.
This project will be funded with accumulated CIP fund balance
from prior years’ project savings and interest earnings. (FY11-12
$50,000)
2. Point Vicente Interpretive Center Blufftop Drainage Control - To
prevent further erosion of the blufftop, a drainage pump and
associated small piping (less than 18”) will be installed at the
existing canyon. This project will be funded with accumulated CIP
fund balance from prior years’ project savings and interest
earnings. (FY11-12 $80,000)
3. Subregion One Blufftop Drainage Control - To prevent further
erosion, a drainage catch and associated small piping (less than
18”) will be installed at various locations along the bluff face. This
project will be funded with accumulated CIP fund balance from
prior years’ project savings and interest earnings. (FY11-12
$22,000)
4. Eastview Park Playground Improvements to address issues
noted by a playground safety audit and create ADA compliant
access to restrooms. This project will be funded by a $150,000
Measure A grant from County Supervisor Knabe, and $90,000
from the CIP Reserve. (FY11-12 $240,000)
5. Ryan Park Southern Entrance Road - For safety reasons, the
south entrance to the road must be re-aligned. This project will be
funded by the General Fund. (FY12-13 $220,000)
6. Shoreline Park Erosion Control - To prevent further erosion
caused by the breach at 25th Street, gabion baskets will be
installed in the canyon area. This project will be funded by the
General Fund. (FY12-13 $35,000)
7. California Coastal Trail – Construction of the City’s segment of
226
Budget Program:Parks, Trails & Open Space Improvements
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
the trail will be funded by a $500,000 grant from the California
Coastal Conservancy and a $60,000 matching contribution from
the CIP Reserve. (FY11-12 $280,000) (FY12-13 $280,000)
8. Gateway Park Development - Phase I and II - Subject to
approval of a grant submitted by the Community Development
Department. The grant would provide 80% funding, and the CIP
Reserve would provide the 20% matching contribution. (FY11-12
$200,000) (FY12-13 $275,000)
9. Abalone Cove Shoreline Park Improvements - Subject to
approval of a grant submitted by the Community Development
Department. The grant would provide 80% funding, and the CIP
Reserve would provide the 20% matching contribution. (FY11-12
$100,000) (FY12-13 $150,000)
338-3038-461-73-00 IMPROVEMENTS 51,000 0
The FY11-12 budget will partially fund an $80,000 total one-time
contribution to the Palos Verdes Peninsula Unified School District
for construction of a swimming pool. The remaining $29,000 will
come from the Quimby Fund.
EET
334-3034-461-73-00 IMPROVEMENTS 29,000 0
The FY11-12 budget will partially fund an $80,000 total one-time
contribution to the Palos Verdes Peninsula Unified School District
for construction of a swimming pool. The remaining $51,000 will
come from the Environmental Excise Tax Fund.
Quimby
339-3039-491-91-00 TRANSFERS OUT 150,000 0
Transfer to CIP for the Eastview Park Playground Project
To CIP
227
Account # Account Description
Budget Program:Sewer Improvements
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
330-3035-461-32-00 PROF/TECH SERVICE -69,282 -4,989 0 0 0 0
330-3035-461-73-00 IMPROVEMENTS 0 0 0 -211,000 0 0
-69,282 -4,989 0 -211,000 0 0Expenditure Subtotals
330-3035-391-10-00 TRANSFERS IN 000211,00000
0 0 0 211,000 0 0Transfers In Subtotals
-69,282 -4,989 0 0 0 0Net (Uses)/Resources Program Totals
228
Account # Account Description
Budget Program:Building Improvements
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
330-3036-461-32-00 PROF/TECH SERVICE 0 0 0 0 -7,500 -5,000
330-3036-461-73-00 IMPROVEMENTS 0 0 0 0 -160,000 -400,000
0 0 0 0 -167,500 -405,000Expenditure Subtotals
330-3036-391-10-00 TRANSFERS IN 0000Fr Bldg Replac 145,000 0
330-3036-391-10-00 TRANSFERS IN 0000Fr Gen'l fund 15,000 0
0 0 0 0 160,000 0Transfers In Subtotals
0 0 0 0 -7,500 -405,000Net (Uses)/Resources Program Totals
229
Budget Program:Building Improvements
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
330-3036-461-32-00 PROF/TECH SERVICE 7,500 5,000
Design and inspection services for building improvement projects,
funded by the General Fund. (FY 11-12 $7,500) (FY 12-13
$5,000)
330-3036-461-73-00 IMPROVEMENTS 160,000 400,000
1. Hesse Park Drop Ceiling Retrofit/Replacement - The ceiling is
deteriorating and continued maintenance is not cost effective. As
Hesse Park is the backup site for the Emergency Operations
Center, the new ceiling will improve access for maintenance and
be seismically retrofitted. As this project extends the life of the
building, it will be funded by the Building Replacement Fund.
(FY11-12 $145,000)
2. City Hall Community Room Drop Ceiling Retrofit/Replacement,
funded by the General Fund. (FY11-12 $15,000)
4. Americans with Disabilities Act (ADA) Transition Plan – Based
on the 2011 ADA Compliance Assessment, Citywide facility
Improvements to comply with ADA requirements have a
preliminary cost estimate of $6.7 million. This does not include
City Hall or the Ladera Linda Community Center, as future
improvements to those facilities are expected to be fully
accessible. Improvements will be constructed in phases to
address the highest priority needs as determined by Department
of Justice guidelines. Initial projects will address access to City
facilities starting with the removal of safety hazards and barriers.
This effort will be funded by the CIP Reserve for Future Projects.
(FY12-13 $400,000)
230
Account # Account Description
Budget Program:Building Replacement
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
686-3086-461-32-00 PROF/TECH SERVICE -38,249 -17,554 -7,500 -7,500 0 0
686-3086-461-73-00 IMPROVEMENTS -167,849 -279,440 -27,000 -394,000 0 0
-206,098 -296,994 -34,500 -401,500 0 0Expenditure Subtotals
686-3086-331-10-00 FEDERAL GRANT INCOM 0 6,806 0 0From Other Ag 00
686-3086-361-10-00 INTEREST EARNINGS 24,419 6,456 4,200 4,200
Interest 3,200 3,800
24,419 13,262 4,200 4,200 3,200 3,800Revenue Subtotals
686-3086-491-91-00 TRANSFERS OUT 0 0 0 0 -145,000 0
0 0 0 0 -145,000 0Transfers Out Subtotals
-181,679 -283,732 -30,300 -397,300 -141,800 3,800Net (Uses)/Resources Program Totals
231
Budget Program:Building Replacement
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
686-3086-491-91-00 TRANSFERS OUT 145,000 0
Transfer to the CIP fund for the Heses Park Drop Ceiling
Retrofit/Replacement project.
232
Account # Account Description
Budget Program:Water Quality/Flood Protection
Department:Infrastructure Improvements
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
501-3052-431-11-00 SALARY & WAGES - FT -8,902 -92,326 -92,300 -92,300 -94,800 -97,600
501-3052-431-29-00 EMPLOYEE BENEFITS 0 -39,714 -37,784 -37,784 -36,500 -38,700
501-3052-431-32-00 PROF/TECH SERVICE -52,155 -15,380 -491,230 -491,230 -241,717 -47,218
501-3052-431-43-00 MAINTENANCE SERVICE -242,509 -112,008 -237,687 -237,687 -194,817 -222,162
501-3052-431-54-00 LEGAL NOTICES AND AD -503-3600000
501-3052-431-73-00 IMPROVEMENTS -7,987 -84,525 -725,617 -2,655,617 -862,055 -882,642
-312,056 -344,313 -1,584,618 -3,514,618 -1,429,889 -1,288,322Expenditure Subtotals
501-3052-344-50-00 STORM DRAIN USER FE 1,252,363 1,264,401 1,251,589 1,251,589
Charges for Se 1,277,000 1,303,000
501-3052-361-10-00 INTEREST EARNINGS 104,512 13,995 2,100 2,100
Interest 2,800 3,100
501-3052-365-80-00 DONATIONS 89 180 0 0Other Revenue 00
1,356,964 1,278,576 1,253,689 1,253,689 1,279,800 1,306,100Revenue Subtotals
1,044,908 934,263 -330,929 -2,260,929 -150,089 17,778Net (Uses)/Resources Program Totals
233
Budget Program:Water Quality/Flood Protection
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
501-3052-431-11-00 SALARY & WAGES - FT 94,800 97,600
Salaries and wages paid to full-time City employees allocated to
this program.
501-3052-431-29-00 EMPLOYEE BENEFITS 36,500 38,700
The costs of all employee insurance and other benefits are
allocated to this program via the employee benefits charge.
501-3052-431-32-00 PROF/TECH SERVICE 241,717 47,218
1. Contract Engineer - Contract services to perform an annual
rate analysis. (FY 11-12 $16,717) (FY 12-13 $17,218)
2. Storm Drain Master Plan - Phase II of a comprehensive five
year storm drain plan will be completed in FY 11-12. An annual
update of the Storm Drain Master Plan will be done in FY 12-13.
(FY 11-12 $225,000) (FY 12-13 $30,000)
501-3052-431-43-00 MAINTENANCE SERVICES 194,817 222,162
1. Storm drain maintenance, including cleaning and video. (FY 11-
12 $130,227) (FY 12-13 $129,884)
2. Maintenance of filtration devices. (FY 11-12 $64,590) (FY 12-13
$92,278)
501-3052-431-73-00 IMPROVEMENTS 862,055 882,642
1. Storm Drain Lining (FY11-12 $319,555) (FY12-13 $324,642)
2. Via Colinita Vickery Canyon - Several piplines in this storm
drain system will be rehabilitated. (FY11-12 $242,500)
3. Palos Verdes Drive East San Pedro Canyon System –
Improvements to the backbone system. (FY11-12 $200,000)
4. Via Canada storm drain improvement project – the storm runoff
from surrounding neighborhoods will be captured and transmitted
underground to an improvement channel, minimizing local
flooding. (FY11-12 $100,000)
5. Palos Verdes Drive East Lower Switchbacks - Several
drainage systems in this area drain into San Ramon Canyon.
Work within this project area will install new drainage within the
PVDE switchbacks and install a pipe into the canyon. This project
will also modify existing inlets, outlets and pipes. (FY12-13
$485,000)
6. Installation of Filtration Devices - Screens will be installed in
234
Budget Program:Water Quality/Flood Protection
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Infrastructure Improvements
catch basins. (FY12-13 $73,000)
235
EQUIPMENT REPLACEMENT
The City's Equipment Replacement Fund was established in 1990 and is designed to
collect the costs of operating, maintaining and replacing vehicles, computer equipment,
and other equipment. The fund allows for the gradual accumulation of monies for
equipment replacement, rather than a spiking of expense in the year equipment is
replaced.
EQUIPMENT REPLACEMENT – COMPUTER EQUIPMENT (681-2082)
The Computer Equipment program accounts for the cost of maintaining, purchasing, and
amortizing the City’s computer equipment and systems, including desktop computers,
network server, printers, and software. Revenues within this program represent the
combined total of each department's share of these costs.
EQUIPMENT REPLACEMENT – VEHICLES (681-3081)
The Vehicles program accounts for the cost of maintaining, purchasing, and amortizing
the City’s fleet of vehicles. Revenues within this program represent the combined total
of each department's share of these costs.
EQUIPMENT REPLACEMENT – FURNITURE & EQUIPMENT (681-6083)
The Furniture and Equipment program accounts for the cost of maintaining, purchasing,
and amortizing the City’s equipment, including photocopiers, other office equipment,
audio/visual equipment, telecommunications equipment, and emergency generators.
Revenues within this program represent the combined total of each department's share
of these costs.
236
Account # Account Description
Budget Program:Equipment Replacement - Computers
Department:Equipment Replacement
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
681-2082-499-43-00 MAINTENANCE 0 0 0 0 -145,000 -211,000
681-2082-499-61-00 OP SUPP/MINOR EQUIP -46,793 -41,067 -95,800 -95,800 -90,500 -90,500
681-2082-499-75-20 COMP/VOICE EQUIP - C -20,590 -19,280 0 -860,000 -107,000 -157,000
-67,383 -60,347 -95,800 -955,800 -342,500 -458,500Expenditure Subtotals
681-2082-381-20-00 INTERFUND CHG CMPTR 90,600 35,100 26,400 26,400
Chg for Svcs 342,800 458,600
90,600 35,100 26,400 26,400 342,800 458,600Revenue Subtotals
23,217 -25,247 -69,400 -929,400 300 100Net (Uses)/Resources Program Totals
237
Budget Program:Equipment Replacement - Computers
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Equipment Replacement
681-2082-499-43-00 MAINTENANCE 145,000 211,000
Costs associated with hardware and software maintenance and
support for the City's data network, the Planning permit tracking
solution, the Recreation and Parks enrollment software, GIS
solution, document imaging, printer maintenance, the accounting
system, and Microsoft Enterprise. This expense was previously
centralized in the General Fund Information Technology Program.
However, beginning in FY11-12, the expense will be allocated to
all participating programs.
681-2082-499-61-00 OP SUPP/MINOR EQUIP 90,500 90,500
This budget item provides for purchasing minor new &
replacement computer equipment with a cost less than the $5,000
capitalization threshold. Examples include workstations, laptops,
printers, scanners, monitors, UPS devices, and software licenses.
681-2082-499-75-20 COMP/VOICE EQUIP - CAP 107,000 157,000
FY11-12 Purchases:
Website overhaul $10,000
iMAC for RPV TV $6,000
Pt. Vicente Interpretive Center network and audio/visual upgrades
$10,000
Firewall upgrades for remote sites $5,000
Adobe Acrobat Standard upgrade for all workstations $11,000
Microsoft Enterprise implementation $65,000
FY12-13 Purchases:
Firewall upgrades for remote sites $5,000
Pt. Vicente Interpretive Center network and audio/visual upgrades
$10,000
Website overhaul $30,000
Studio Camcorder for RPV TV $18,000
Community Development color printer/scanner/copier $35,000
Community & Conference Rooms network and audio/visual
upgrades $24,000
Hesse Park network and audio/visual upgrades $10,000
Geographic Information System (GIS) aerial photos through
LARIAC $25,000
238
Account # Account Description
Budget Program:Equipment Replacement - Vehicles
Department:Equipment Replacement
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
681-3081-499-43-00 MAINTENANCE SERVICE -17,842 -17,316 -20,000 -20,000 -21,000 -22,000
681-3081-499-76-00 VEHICLES 0 0 -25,000 -50,000 -31,000 -60,000
-17,842 -17,316 -45,000 -70,000 -52,000 -82,000Expenditure Subtotals
681-3081-381-20-00 INTERFUND CHG VEHIC 33,100 11,500 11,600 11,600
Chg for Svcs 52,000 22,000
33,100 11,500 11,600 11,600 52,000 22,000Revenue Subtotals
681-3081-391-10-00 TRANSFERS IN 0000From AQMD 0 60,000
0 0 0 0 0 60,000Transfers In Subtotals
15,258 -5,816 -33,400 -58,400 0 0Net (Uses)/Resources Program Totals
239
Budget Program:Equipment Replacement - Vehicles
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Equipment Replacement
681-3081-499-43-00 MAINTENANCE SERVICES 21,000 22,000
This line item represents the cost of vehicle repairs and fuel for all
City vehicles.
681-3081-499-76-00 VEHICLES 31,000 60,000
FY11-12 Purchases:
2 Speed Radar Trailers $16,000
Covered Equipment Trailer $15,000
FY12-13 Purchases:
Using AQMD money, replace 2 Prius cars purchased in 2006
$60,000
240
Account # Account Description
Budget Program:Equipment Replacement - Furn & Equip
Department:Equipment Replacement
Actual
FY08-09
Actual
FY09-10
Original
FY10-11
Revised
FY10-11
Proposed
FY11-12
Proposed
FY12-13 Sub-Program
681-6083-499-43-00 MAINTENANCE SERVICE -29,865 -33,004 -33,000 -33,000 -33,000 -34,000
681-6083-499-53-00 POSTAGE -31,439 -26,960 -31,500 -31,500 -32,200 -33,000
681-6083-499-61-00 OP SUPP/MINOR EQUIP -11,959 -29,707 -40,000 -40,000 -20,000 -21,000
681-6083-499-75-10 FURNITURE AND EQUIP -45,542 -1,985 -10,000 -30,000 0 0
-118,805 -91,656 -114,500 -134,500 -85,200 -88,000Expenditure Subtotals
681-6083-381-20-00 INTERFUND CHG EQUIP 56,900 23,100 21,100 21,100
Chg for Svcs 85,200 88,000
681-6000-361-10-00 INTEREST EARNINGS 51,192 14,864 9,400 9,400
Interest 8,600 13,000
108,092 37,964 30,500 30,500 93,800 101,000Revenue Subtotals
-10,713 -53,692 -84,000 -104,000 8,600 13,000Net (Uses)/Resources Program Totals
241
Budget Program:Equipment Replacement - Furn & Equip
Account #Account Description Proposed
FY11-12
Proposed
FY12-13
Department:Equipment Replacement
681-6083-499-43-00 MAINTENANCE SERVICES 33,000 34,000
This item provides for maintenance of office equipment (i.e.
copiers, postage machine, etc.).
681-6083-499-53-00 POSTAGE 32,200 33,000
Citywide postage needs.
681-6083-499-61-00 OP SUPP/MINOR EQUIP 20,000 21,000
Supplies such as paper, toner, and ink cartridges are purchased
with this account.
242