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RPVCCA_SR_2011_06_07_01_Draft_FY_11-12_BudgetCrTYOF MEMORANDUM RANCHO PALOS VERDES TO: FROM: DATE: SUBJECT: REVIEWED: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCI~ DENNIS McLEAN,DIRECTOR OF FINANCE &INFORMATION~ TECHNOLOGY JUNE 7,2011 DRAFT FY11·12 BUDGET CAROLYN LEHR,CITY MANAGER Staff Coordinator:Kathryn Downs,Deputy Director of Finance &Information ((n(\ Technology ~ RECOMMENDATION Review the Draft FY11-12 Budget,and provide Staff with direction in anticipation of the Public Hearing to adopt the FY11-12 Budget on June 21,2011. DISCUSSION Staff's Proposed FY11-12 Budget The draft budget document includes Staff's proposed FY11-12 budget,which is balanced with a $44,782 surplus,as follows. Revenues 23,199,100 Transfers In 452,000 !ijjilrll{.r:trDIJ&flmI~iW@Kt~11~m~f~if:lllljlili1i~ill:ll Expenditures 18,767,065 Transfers Out Reserve Po licy (50%of Expen ditu res) Estimated Excess Reserve Jun-2012 9,383,533 5,379 Although the City's expenditures per capita continues to be one of the lowest in the South Bay and lower than the state average,Staff has attempted to control FY11-12 cost estimates by looking towards innovative ideas such as virtualization of network servers and1-1 DRAFT FY11·12 BUDGET June 7,2011 Page 2 of 8 continuing to reduce the REACH recreation program subsidy. The draft FY11-12 budget maintains core service levels and the City Council's reserve policy thresholds,and includes the community grants approved by City Council on March 29th •Staff has included the only anticipated impact as a result of ongoing state budget problems,which is the potential loss of Citizens Options for Public Safety (COPS)revenue of $100,000,addressed later in this report.The Governor's proposal to eliminate redevelopment agencies has been included in his May revision of the draft state budget. The California Legislative Counsel's office has issued an opinion that the Governor's proposal for redevelopment agencies is illegal.Based upon language in the proposal,it appears that the Redevelopment Agency's (RDA's)debt to the county would continue to be paid from tax increment.Staff will continue to monitor the state's budget situation and keep the City Council informed. Los Angeles County CEO Fujioka has notified the California Contract Cities Association that he will be recommending a one-year suspension of the contribution to the Sheriff's Liability Trust Fund (4%of service costs)for FY11-12,resulting in a potential one-time savings of about $158,000 for the City.The County Board of Supervisors has not yet made a decision regarding the CEO's recommendation;however,Staff believes there is a high probability that the contribution will be suspended and has included the savings in the draft FY11-12 budget. The May 9th version of the draft budget document delivered to City Council on April 25th included certain assumptions regarding future employee compensation and benefits. However,the Pension Subcommittee of the City Council isin the process of developing a proposal that will be presented to the City Council after July 1st which is expected to favorably impact the FY11-12 bUdget.Until the work of the Pension Subcommittee is completed,the Subcommittee requested that Staff maintain the FY1 0-11 assumptions for employee compensation in the draft FY11-12 budget.Therefore,the employee compensation package for FY11-12 includes a 3%cost of living increase based on March CPI (consistent with historical practice and FY1 0-11),a 1.6%merit increase (same as FY1 0-11),no additions to staff,and a 3-to-1 Performance Incentive Pool (payment subject to achievement of cost savings/new revenue goals). A total of about $7 million of projects has been included in the draft Capital Improvement Projects budget (including Water Quality &Flood Protection),funded with $1.8 million of General Fund money and $5.2 million of restricted money. In accordance with the City Council's reserve policy,the draft budget also includes a transferfrom the General Fund to the CIP Reserve for future capital projects in an amount equivalent to anticipated FY11-12 transient occupancy tax (TOT)revenue.The result is an anticipated $7.9 million CIP Reserve at June 30,2012.The City Council's reserve policy recommends a minimum reserve of $3 million.The $19.4 million San Ramon Canyon Stabilization project remains on the unfunded list in the draft 2011 Capital Improvement Plan.The City has applied for funding from both federal and state sources,and expects to receive notification towards the end of 2011/beginning of 2012. 1-2 DRAFT FY11·12 BUDGET June 7,2011 Page 3 of 8 Notable General Fund Changes Including the potential loss of COPS revenue noted above,Staff expects that total General Fund revenue will increase by 2.0%.Although property assessments are expected to increase 2.3%and TOT is expected to increase 7.8%,most other FY11-12 revenue is expected to approximate FY10-11 bUdgeted amounts.The FY10-11 revenue budget included an estimate of $140,000 for a one-time catch-up payment for additional FY09-1 0 property tax as a result of improvements at Terranea.Excluding this one-time revenue would result in a net increase of 2.6%when comparing FY11-12 total General Fund revenue to FY10-11. The draft FY11-12 budget includes an overall 4.2%increase of General Fund expenditures from FY10-11.However,the FY10-11 budget was adjusted to include savings of about $302,000 for vacant employee positions.Excluding the impact of full staffing,additional notable changes to programs are discussed below. City Council-The draft FY11-12 budget includes health insurance coverage for all 5 City Council Members,which increases program expenditures by about $30,000.Previously, only 3 of the 5 City Council Members were participating in the City's health insurance benefit.In addition,health insurance coverage is expected to increase by 15%in 2012. The average cost of health insurance per Council Member is $13,425 for FY11-12. City Manager -An allocation of $100,000 has been included for a Community Survey to obtain resident input regarding the City's needs and priorities.The survey is expected to be a valuable tool to help the City Council develop its policies over the coming years.In addition,the City has received a FY11-12 general liability insurance credit of $120,000 for retrospective claims calculations. Comml,Jnity Outreach -For FY1 0-11,the City Council eliminated the appropriation for a printed City newsletter.Staff was able to print two editions of the newsletter during FY10- 11 using other savings in the program.However,based on comments received from residents and feedback from staff on attendance at City events normally featured in the newsletter,Staff has included a $19,500 provision for the printing and mailing of a quarterly City newsletter. Emergency Preparedness -An allocation of $30,000 has been added to the draft FY11-12 budget for consulting services to manage Federal Emergency Management Agency (FEMA)claims and to assist with emergency planning.During FY1 0-11,these consulting services were funded with an appropriation continued from FY09-10. Storm Water Quality -The State Water Resources Control Board has required the City to study the effects of its storm water runoff entering Lake Machado in Harbor City.The draft FY11-12 budget includes an allocation of $25,000 for this purpose. Parks,Trails &Open Space Maintenance -This program covers a wide variety of expenditures,including park landscape maintenance,open space brush removal (fuel modification),irrigation repairs,maintenance activities to accommodate special events at 1-3 DRAFT FY11-12 BUDGET June 7,2011 Page 4 of 8 the City's park sites,portable toilets,and maintenance of playgrounds.Because the program accounts for a number of expenditures that fluctuate unexpectedly with weather conditions or other outside factors,the program has a history of being conservatively budgeted.Annual favorable variances were $154,656 in FY08-09 and $286,337 in FY09- 10 for this program.Finance and Public Works Staff worked together to analyze the reasons for the variances,trends,and other relevant information;and have developed a proposed FY11-12 program budget that is expected to be a closer reflection of actual expenditures,resulting in budgetary savings of about $186,000. Geology -This program accounts for geo-technical consultant services to review and make recommendations for privately initiated geo-technical reports.This program is completely funded with associated fee revenue.Both the revenue and expenditure amounts have been decreased to reflect the trend of actual activity in this program. The City funds replacement of its equipment (computers,vehicles,copiers,etc.)through equipment replacement charges to the General Fund,which are based on the estimated equipment usage for each activity.The City Council's reserve policy recommends the Equipment Replacement Fund maintain a balance equivalent to the estimated current replacement cost of all capitalized equipment.Prior to FY07-08,the Equipment Replacement Fund balance had grown through annual cost savings and interest earnings. A plan was developed and implemented with the FY07 -08 budget to reduce the Equipment Replacement Fund balance to the recommended level by reducing charges to the General Fund.The goal for the Equipment Replacement Fund balance has been reached (reduced from $3.0 million to $1.7 million),and the draft FY11-12 budget includes charges to the General Fund that return to the normal level of funding prior to FY07-08.The FY06-07 Equipment Replacement charge to the General Fund was $435,513.The draft FY11-12 budget includes total charges of $480,000. Menu (for City Council Deliberation) Consistent with the 2010 budget process,Staff developed an aggregate list of 14 expenditures for the City Council's consideration of whether or not to include in the draft FY11-12 budget (the "Menu",attachment A).The targeted projects and services are not legally mandated,do not affect revenue streams,do not affect core service levels,and do not have a direct impact on the health and safety of the City's residents.The Menu will be the primary tool used to memorialize City Council decision making during the Budget Workshop. To prepare for the decision process,Staff has removed each Menu item from Staff's draft FY11-12 budget to arrive at the "Baseline"budget for City Council to use as a starting point in its decision-making process.The net activity of revenue,expenditures and transfers (totaling $743,282)is the Baseline for City Council to use while building its draft FY11-12 budget.From the Baseline starting point,the City Council may consider adding Menu items into the spending plan as it builds its draft FY11-12 Budget.As an alternative,the City Council may direct Staff to include other projects or services in its draft FY11-12 Budget. 1-4 DRAFT FY11·12 BUDGET June 7,2011 Page 5 of 8 Generally,the Menu items are presented in the order of the Budget Document.Staff has numbered the Menu items in this staff report and the Menu,and has provided draft two- year budget document page references to improve the City Council's navigation. Menu Items Included in Staff's Proposed FY11-12 Budget 1.Employee Performance Incentive Pool Page 76 of draft budget document $114,300 Similar to the FY1 0-11 program,Staff would be required to identify cost savings and/or new revenue in order to receive this performance incentive pay.Staff is proposing a program that requires a ratio of 3 to 1 savings to performance pay.If Staff were to only achieve $30,000 savings,the payout would only be $10,000.The performance pool would be set with a maximum payout amount of$114,300 (2%of salaries).The FY10- 11 program maximum was $131,100. 2.Employee Merit Increase $92,000 Consistent with FY10-11,the average merit increase to employee salaries would be 1.6%.The ten-year history of employee merit increases follows. FY11-12 1.60% FY10-11 1.60% FY09-10 3.50% FY08-09 3.22% FY07-08 7.00% FY06-07 7.00% FY05-06 7.00% FY04-05 3.90% FY03-04 3.90% FY02-03 5.10% 3.Aircraft Noise Consultant $15,000 Page 62 of draft budget document An aviation consultant advises the City on aircraft noise issues,including the pending proposed Class C airspace surrounding Long Beach Airport and the proposed South Crenshaw helicopter route extension to the ocean.This service was added to operations via a FY10-11 budget adjustment. 4.Federal Lobbyist Page 62 of draft budget document $48,000 The City retains the services of a lobbyist to secure federal funding for the San Ramon Canyon stabilization project.An appropriation continued from FY09-10 provided the funding for FY1 0-11 services. 1-5 DRAFT FY11·12 BUDGET June 7,2011 Page 6 of 8 5.Community Outreach Page 68 of draft budget document $47,300 The Community Outreach program includes allocations for the Community Newsletter ($19,500),a single Community Leaders'Breakfast ($2,000),the annual Holiday Reception ($4,000),Mayors Luncheons ($1,200),meals for City Council's working meetings ($11,800),Chamber of Commerce and Coordinating Council memberships ($3,300),and City tiles/engraving/pins ($3,500). 6.Leadership Academy &Organizational Development Page 73 of draft budget document $20,000 This budget allocation has previously been funded with midyear budget adjustments, and provides for programs such as the Community Leadership Academy and organizational development. 7.Community Resource Grant Deputy Program Page 85 of draft budget document $187,000 The regional contract with the Sheriff includes 2 sworn deputies dedicated to addressing juvenile crime prevention and a variety of quality of life issues in the community.These deputies are charged at a discounted rate due to the grant funding allocation by the cities towards this program.The City's estimated 60%share of these 2 deputies is $187,000 for FY11-12.To date,this program has been partially funded with an annual allocation of $100,000 from the state through the Citizens Options for Public Safety (COPS)program.Continued funding for this state-share revenue would require a statewide ballot measure to continue the 0.15%vehicle license fee dedicated for this purpose.Due to the unlikelihood of a successful ballot measure,the League of California Cities has recommended that cities should not include COPS revenue in their draft FY11-12 budgets.If the COPS funding is lost,the City would need to fund the program entirely from the General fund and may not receive the Sheriff's discounted rate for grant deputies. 8.Public Safety Targeted Enforcement &Outreach Programs Page 87 of draft budget document $15,000 Priorto FY11-12,special target enforcement and outreach programs recommended by the Sheriff have been funded with prior year savings via a continued appropriation. Programs change regularly and have included special traffic enforcement efforts, business outreach on Western Avenue,and directed patrols in the Portuguese Bend Nature Preserve.Staff has added an allocation to the draft FY11-12 budget to reflect the historical service level. 9.City Hall Reception Area Staffing Page 139 of draft budget document $32,000 Part-time Recreation employees staff the reception area in the main City Hall building 1-6 DRAFT FY11·12 BUDGET June 7,2011 Page 7 of 8 and answer the main City Hall phone line.As an alternative,the public counters in Community Development and Public Works would need to assume responsibility for all City Hall visitors,including mail and deliveries.The City's phone system could be configured to utilize an auto attendant. 10.Fourth of July Celebration Page 145 of draft budget document $25,800 This allocation includes the contract for games and entertainment,as well as payment for the Palos Verdes Symphonic Band performance. 11.Other Recreation Special Events Page 145 of draft budget document $27,100 Other special events include Whale of a Day and the Shakespeare by the Sea drama production.Expenditures are for part-time staffing,parking service,equipment rental and supplies. 12.Hesse Park Kitchen Improvements Page 175 of draft budget document $35,000 The kitchen at the Hesse Park Community Center would be refurbished. 13.Abalone Cove Shoreline Park Parking Lot Repairs Page 180 of draft budget document The parking lot at Abalone Cove Shoreline Park would be refurbished. 14.City Hall Community Room Drop Ceiling Retrofit Page 230 of draft budget document $25,000 $15,000 This project would improve earthquake safety in the Community Room. Reserve Policies -Status Report In accordance with City Council policy No.41:Reserve Policies,the chart below summarizes each fund's reserve level,the estimated reserve at June 30,2012 and identifies any expected excess or shortage.The estimates are based on Staff's draft FY11-12 budget. 1-7 DRAFT FY11-12 BUDGET June 7,2011 Page 8 of 8 General Fund 50%of budgeted expenditures 9,383,533 9,388,911 One ye ar of P ortugue se Be nd Street Maintenance road maintenance 516,400 517,365 Habitat Restoration Emergency projects 50,000 50,000 Habitat Restoration Fu ture m aintenan ce 74,786 97,206 S ubreg ion One Developer endowment 750,000 752,520 Capital Improvement Projects Emergency or Future Projects 3,000,000 7,908,841 Capital Improvement FE MA reserve for FY04 -05 Projects win ter storms 274,430 274,430 Equipment Estimated replacement cost of Rep lacement assets held 1,698,166 1,735,548 5,378 965 22,420 2,520 4,908,841 37,382 As indicated above,Staff's draft FY11-12 budget maintains the City Council's reserve levels.City Council may elect to direct Staff to include the use of any excess reserves for additional project funding. 1-8 CITY OF RANCHO PALOS VERDES CITY BUDGET FY11-12 & FY12-13 CITY OFFICIALS Thomas D. Long Mayor Anthony M. Misetich Mayor Pro Tem Brian Campbell Council Member Douglas W. Stern Council Member Stefan Wolowicz Council Member Carolyn Lehr Carolynn Petru Carol Lynch Ray Holland Dennis McLean Joel Rojas Tom Odom City Manager Deputy City Manager City Attorney Interim Director of Public Works Director of Finance & Information Technology Community Development Director Director of Recreation & Parks Page Budget Overview City Manager's Budget Introduction Final Doc Guide to Budget 1 Fund Descriptions 3 FY11-12 Combined Summary of Funds 9 FY11-12 Summary of Interfund Transfers 10 FY12-13 Combined Summary of Funds 11 FY12-13 Summary of Interfund Transfers 12 Summary of Interfund Charges 13 How Your Property Tax Dollars Are Allocated 14 Summary of Revenues - All Funds 15 Sources and Uses of City Revenues 17 Summary of Expenditures - All Funds 23 City Personnel Summary 25 Chart of Accounts - Expenditure Account Code Components 27 Glossary of Expenditure Account Code Terms 28 General Fund Overview Estimated General Fund Reserves 33 General Fund Sources - Revenues and Operating Transfers In 34 General Fund Revenues 36 General Fund Uses - Expenditures and Operating Transfers Out 39 General Fund Expenditure Summary by Program 41 General Fund Transfers 42 Redevelopment Agency (RDA) Overview RDA Narrative 44 RDA Summary of Funds 45 Summary of RDA Loans from City 46 Improvement Authority (IA) Overview IA Narrative 47 IA Summary of Funds 48 BUDGET PROGRAMS City Council Program Description 49 Budget Program City Council 50 City Attorney Program Description 52 Budget Program City Attorney 53 TABLE OF CONTENTS Page TABLE OF CONTENTS City Administration Program Descriptions and Performance Indicators 55 Budget Programs City Manager 61 City Clerk 64 Community Outreach 67 RPV TV 70 Personnel 72 Employee Benefits 75 Public Safety Program Descriptions and Performance Indicators 78 Budget Programs Sheriff 84 Special Programs 86 Animal Control 88 Emergency Preparedness 90 Public Safety Grants 93 Finance & Information Technology Program Descriptions and Performance Indicators 95 Budget Programs Finance 98 Information Technology - Data 102 Information Technology - Voice 104 RDA - Debt Service 106 Community Development Program Descriptions and Performance Indicators 108 Budget Programs Planning 112 Building & Safety 116 Code Enforcement 119 View Restoration 121 NCCP 123 Geology 125 RDA - Housing Set-Aside 127 Affordable Housing Projects 129 Recreation & Parks Program Descriptions and Performance Indicators 131 Budget Programs Recreation Administration 138 Recreational Facilities 141 Special Events 144 Point Vicente Interpretive Center 146 REACH 149 Page TABLE OF CONTENTS Public Works Program Descriptions and Performance Indicators 152 Budget Programs Public Works Administration 163 Traffic Management 167 Storm Water Quality 170 Building Maintenance 173 Parks, Trails & Open Space Maintenance 177 Street Maintenance - Pavement 181 Street Maintenance - Non Pavement 183 Sewer Maintenance 189 Special District Maintenance 191 Street Lighting - 1911 Act 193 Beautification - Recycling 195 Waste Reduction 197 Transit 202 Abalone Cove Sewer Maintenance 204 Ginsburg Cultural Arts Building 206 Recreation Improvement Donations 207 Community Development Block Grant 208 RDA - Portuguese Bend 210 RDA - Abalone Cove 212 Improvement Authority - Portuguese Bend 213 Improvement Authority - Abalone Cove 215 Infrastructure Improvements Program Descriptions 217 Budget Programs Infrastructure Improvements Administration 219 Street Improvements 221 Parks, Trails & Open Space Improvements 225 Sewer Improvements 228 Building Improvements 229 Building Replacement 231 Water Quality/Flood Protection 233 Equipment Replacement Program Descriptions 236 Budget Programs Equipment Replacement - Computers 237 Equipment Replacement - Vehicles 239 Equipment Replacement - Furniture & Equipment 241 GUIDE TO THE CITY OF RANCHO PALOS VERDES BUDGET FY11-12 & FY12-13 The City's budget is more than just a compilation of revenues and expenditures. It represents a financial and policy implementation plan. In addition, it is a communication medium for the City Council, staff and the public. It also encompasses the City's commitment to provide quality, customer- oriented services to the community. The budget document is organized into the following sections: • Budget Overview • General Fund Overview • Redevelopment Agency Overview • Improvement Authority Overview • City Council • City Attorney • City Administration • Public Safety • Finance & Information Technology • Community Development • Recreation & Parks • Public Works • Infrastructure Improvements • Equipment Replacement The Budget Overview section contains: the City Manager's budget message, this guide to the budget document, fund descriptions, combined summaries of funds, inter-fund transfer summaries, an inter- fund charge summary, revenue descriptions, an index of budget programs, and expenditure descriptions. The General Fund Overview section is comprised of a summary of estimated General fund balance, as well as schedules of General fund revenues, expenditures and operating transfers. The Redevelopment Agency and Improvement Authority (component units of the City) Overview sections contain descriptions of component unit activity, as well as component unit fund summaries. The remainder of the budget document is organized by department or function, and provides detailed budget program information. Within each department or function section, a description of each budget program is included, as well as line item budget details and justifications for expenditures and transfers out. Within each budget program, program revenues are presented with program expenditures to arrive at a net program cost to the City. The following definitions of some of the frequently used words and phrases will help when reading this budget document: • Activity - A specific and distinguishable service within a budgetary program to fulfill 1 a community need or a city government responsibility (e.g. the rabies clinic is an activity within the animal services program). • Appropriation - City Council authorization to expend monies and/or to incur legal obligations for specific operational and capital outlay purposes. • Department - A designated organizational unit of the city government (e.g. Administration, Public Works, etc.). • Fiscal Year - The twelve-month period of time to which the budget applies, covering July 1st through June 30th. • Fund - A separate fiscal and accounting entity, which segregates specific financial activity for various purposes or functions. • Function - A combination of programs and activities authorized by budget appropriations and designed to achieve a major purpose of the City (e.g. Public Safety). • Inter-fund Transfers - Monies transferred from one fund to another in order to reimburse that fund for expenditures or to finance the activities of that fund. It should be noted that the City's budget consolidates many Infrastructure Improvement projects into the Capital Improvement Projects (CIP) fund, necessitating the transfer of monies from a number of different funds to the CIP fund to finance these projects. • Object Accounts - Expenditure classifications according to the types of items purchased or services obtained (e.g. full time salaries, operating supplies, professional/technical services, etc.). • Program - An activity or a group of similar or related activities designed to achieve a specific goal or objective of the city (e.g. Animal Services is a program within the Public Safety function). To assist the reader in understanding the relationship between function, program, activities and object accounts, the Chart of Accounts – Expenditure Account Code Components is presented within this Budget Overview section of the budget document. Capital Improvement Plan The City’s Five-Year Capital Improvement Plan has been incorporated into this budget document. Funded projects identified in the Plan can be found within the Infrastructure Improvements section of this document. 2 RANCHO PALOS VERDES FUND DESCRIPTIONS Unrestricted Funds GENERAL FUND The General fund is used to account for all revenues and expenditures of the City that are not required to be accounted for in another fund. Revenues are not restricted and primarily consist of taxes, fees and permits, fines and forfeitures, use of money and property, charges for services, and vehicle license fees. Expenditures are primarily for the operation and administration of City services, including public safety, planning, building and safety, recreation programs, and maintenance of public facilities. Funds Restricted by Council Action BEAUTIFICATION FUND The City receives a portion of revenues generated by the sale of recyclable materials picked up at curbside by local refuse haulers. Recycling revenues are used for neighborhood beautification grants and beautification projects in the City’s right of way (e.g. medians). CAPITAL IMPROVEMENT PROJECTS (CIP) FUND The CIP fund accounts for major improvement projects related to roadways, parks, buildings, rights-of-way, and the sewer system. A variety of funding sources support CIP expenditures including federal, state, and local grant monies, Proposition A & C funds, Measure A monies, Developer fees, Beautification monies, and General fund operating transfers. EQUIPMENT REPLACEMENT FUND This fund was established in 1990 to collect the costs of operating, maintaining and replacing City owned vehicles, computer equipment, and office equipment. The fund allows for a gradual accumulation of monies for equipment replacement, rather than a sudden expense in the year equipment is replaced. Revenues represent the combined total of each department’s share of the costs of operation, maintenance, and depreciation of their respective equipment. BUILDING REPLACEMENT FUND The Building Replacement fund is designed to accumulate monies to finance major improvements (e.g. roofing), and partially provide for future replacement of City owned buildings. EMPLOYEE BENEFITS FUND This fund accounts for the costs of benefits provided to City employees, including retirement, workers compensation insurance, and health insurance. Revenues represent the combined total of each department’s share of these costs. 3 RANCHO PALOS VERDES FUND DESCRIPTIONS Funds Restricted by Law or External Agencies STREET MAINTENANCE FUND Highway Users tax revenue is generated by a state imposed tax on each gallon of fuel sold in California. Each city in California receives an annual allocation based on vehicle registration, assessed valuation, and population. Highway Users tax revenue is restricted and can only be used for road maintenance. Maintenance activities include street sweeping, crack seal, patching, and curb and gutter repair. In addition to street maintenance, this fund accounts for traffic signal maintenance, street landscape maintenance, and Palos Verdes Drive South (PVDS) road maintenance in the Portuguese Bend landslide area of the City. These maintenance costs are supplemented with funds transferred from the Waste Reduction fund, the Landscape and Street Lighting (1972 Act) fund, the Street Lighting (1911 Act) fund, and the General fund. LANDSCAPE AND STREET LIGHTING (1972 ACT) FUND The City Council established a landscape and lighting assessment district in 1992. Assessments partially fund street landscape activities accounted for within the Street Maintenance fund. The use of assessment revenues is restricted to expenditures for activities within the street right-of-way that provide a benefit to the entire City. EL PRADO FUND In 1982, the El Prado Recreation and Parks District was reorganized as a subsidiary district of the City. The City provides regular maintenance and operation services for two ground level spotlights and two overhead lights at the entrance of the El Prado neighborhood. A property tax assessment is remitted to the City to fund these expenditures, as well as other projects to improve the common area at the entrance of the El Prado neighborhood. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND The City receives per capita allocations of CDBG funds from the County, which receives a CDBG allocation from the Federal government. CDBG funds are used for a variety of projects and activities, including grants and loans to low-income homeowners for home improvement projects, a recreation program for people with disabilities, and projects improving accessibility for disabled persons. STREET LIGHTING (1911 ACT) FUND In 1995, the City Council authorized the transfer of a street lighting maintenance district from Los Angeles County to the City. Revenues generated from the district originally established by the County are now remitted to the City to provide for street lighting maintenance costs. Expenditures within this fund are limited to maintenance and 4 RANCHO PALOS VERDES FUND DESCRIPTIONS electricity service for City street lights and traffic signals, as well as related overhead costs. WASTE REDUCTION FUND The Waste Reduction program was created to provide for the implementation of the City’s Source Reduction and Recycling Element (SRRE) of the City’s General Plan. The City collects waste reduction fees from local refuse haulers. The use of these fees is restricted to implementation and promotion of solid waste reduction programs. AIR QUALITY MANAGEMENT FUND (AQMD) This program is funded by restricted motor vehicle registration fee assessments. These assessments are restricted to uses that contribute to the reduction of air pollution within the south coast air basin. The City currently uses these funds to supplement funding for the Palos Verdes Peninsula Transit Authority. PROPOSITION C FUND Proposition C funds are provided by the ½ cent sales tax distributed to cities on a per capita basis for the purpose of improving transportation conditions. The funds are restricted to uses such as transit services, bus stop improvements, and maintenance and street improvement projects on roads heavily traveled by public transit vehicles. The City uses its entire Proposition C allocation for arterial pavement overlay and slurry, as well as the annual update of the Pavement Management Program. PROPOSITION A FUND Proposition A funds are provided by the ½ cent sales tax distributed to cities on a per capita basis. These funds are restricted and may only be used for transit services and bus stop maintenance and improvements. Currently, the City uses Proposition A funds for the City’s contribution to Peninsula area transit systems (Palos Verdes Peninusla Transit Authority and Municipal Area Express), as well as improvements to bus shelters. PUBLIC SAFETY GRANTS FUND This fund accounts for the use of local law enforcement grants received from both Federal and State agencies. The grant funds are restricted and are currently used by the City to fund three special assignment officers. In the past, the City has received grant revenues from the State to be used for the purchase of high-technology law enforcement equipment. MEASURE R FUND This fund accounts for the ½ cent sales tax passed by Los Angeles County voters in 2008 to provide for traffic relief and transportation upgrades over the next 30 years. These funds are restricted to arterial road maintenance, left-turn signals, bikeways, 5 RANCHO PALOS VERDES FUND DESCRIPTIONS pedestrian improvements, traffic signal synchronization and local transit. The City currently uses its Measure R funding for arterial improvements projects. HABITAT RESTORATION FUND This fund accounts for payments received from developers for conservation easements granted by the City Council. These easements allow re-vegetation efforts as mitigation for impact to native habitat on project sites. The payments will be used for future habitat restoration efforts on City-owned property. SUBREGION 1 MAINTENANCE FUND As part of a development agreement, the developer of Subregion 1 (Capital Pacific Holdings) was required to pay the City $750,000 for ongoing maintenance of 71 acres of land to be dedicated to the City. Maintenance activities include landscaping, trails, fencing, and street maintenance. MEASURE A CAPITAL PROJECTS AND MAINTENANCE FUNDS Measure A park funds are generated by County assessments on real property. Local agencies receive funding by submitting grant applications to the Los Angeles County Regional Park and Open Space District. The grant funds are used for open space acquisition and park improvements. In addition, the City receives annual Measure A funding allocations for the maintenance of acquired open space and park improvements funded with Measure A grants. The maintenance fund accounts for Measure A maintenance allocations and operating transfers to the General fund for maintenance activities. ABALONE COVE SEWER DISTRICT FUND The City collects assessments from property owners within the Abalone Cove Sewer District to partially pay for operation and maintenance of the Abalone Cove sewer system. Operation and maintenance expenditures are accounted for in this fund, and are supplemented by General fund operating transfers. GINSBURG CULTURAL ARTS BUILDING FUND This fund was established in 2007 with a generous donation from Dr. Allen and Charlotte Ginsburg. The use of the donation is restricted to either the construction of a building at Upper Point Vicente to be used for dancing and other cultural activities, or for the purchase of open space within the City for habitat conservation and passive recreational purposes. RECREATION IMPROVEMENTS DONATIONS FUND This fund was established in 2008 for the purpose of collecting donations restricted to construction or acquisition of future recreation facilities in the City. 6 RANCHO PALOS VERDES FUND DESCRIPTIONS PARK DEVELOPMENT (QUIMBY) FUND Quimby funds are paid to the City by residential developers as a condition of approval for final subdivision or parcel maps for park and recreation purposes. Fees are collected in lieu of property dedication based on a formula included in the City Municipal Code, and are to be used only for the purpose of developing new or rehabilitating existing park or recreational facilities. AFFORDABLE HOUSING IN-LIEU FUND In 1997, the City Council approved the establishment of an in-lieu affordable housing fee pursuant to the City’s General Plan and Development Code. The fee is charged to developers of large commercial and residential projects, in-lieu of the developer constructing on-site affordable housing units, and facilitates the development of affordable housing within the City. The in-lieu fees are used to implement goals, policies, and programs outlined in the Housing Element of the City’s General Plan. DEVELOPMENT IMPACT MITIGATION (ENVIRONMENTAL EXCISE TAX) FUND In 1974, the City imposed an environmental excise tax (EET) on the construction of new residential units and commercial and industrial buildings within the City, which impact the existing ecology and quality of life. EET funds collected are to be used for purchasing land, constructing buildings and improvements, and purchasing machinery, equipment and other capital facilities with which the City may develop, improve, and expand public parks, services, utilities, water, sewage treatments, and police and fire protection. BIKEWAYS FUND Bikeways funds are distributed by the State to local agencies annually, based on population. The funds are restricted to use in the design and construction of bicycle and pedestrian facilities on roadways, including disabled access ramps. Funds are transferred to the CIP fund in which eligible project expenditures occur. WATER QUALITY & FLOOD PROTECTION FUND This enterprise fund was established in 2005 to account for storm drain user fees approved by property owners in August 2005, and the related expenses to repair and maintain the City’s storm drain system as part of the City’s proposed Water Quality & Flood Protection program. RDA - HOUSING SET-ASIDE FUND This fund accounts for the portion of the Redevelopment tax increment revenue to be set-aside (20%) for the development of low and moderate income housing within the City. The Agency board determines the use of these monies on an ongoing basis. 7 RANCHO PALOS VERDES FUND DESCRIPTIONS RDA - DEBT SERVICE FUND The Debt Service fund accounts for the accumulation of resources for the payment of the Redevelopment Agency’s debt. The Agency’s gross property tax increment revenue (net of the 20% Housing Set-Aside amount) is recorded in this fund. Property tax increment is defined as the portion of property taxes attributable to the Agency project area that exceeds the fixed amount collected in the base-year, the year the Agency was formed. RDA - CAPITAL PROJECTS - PORTUGUESE BEND AND ABALONE COVE FUNDS These Agency funds were established with the primary purpose of providing mitigation measures to stabilize a landslide. Expenditures are funded with proceeds from City General fund loans, and currently consist of reconstruction of dewatering wells, drainage improvements, and Agency administration. IMPROVEMENT AUTHORITY – PORTUGUESE BEND FUND A separate Joint Powers Improvement Authority was created to oversee the on-going maintenance and operation associated with landslide mitigation improvements constructed by the Redevelopment Agency. This fund accounts for the maintenance and operation expenditures related to improvements within the Portuguese Bend area of the City. The funding source for these maintenance and operation expenditures is an annual operating transfer from the City’s General fund. IMPROVEMENT AUTHORITY – ABALONE COVE FUND This fund accounts for the maintenance and operation expenditures related to landslide mitigation improvements constructed by the Agency, within the Abalone Cove area of the City. The funding source for these maintenance and operation expenditures is interest earned on $1,000,000 set aside from the original County bond proceeds, in accordance with the Landslide Settlement Agreement between the City, Redevelopment Agency, and the County. 8 Estimated Estimated Fund Balance Fund Balance Fund 6/30/2011 Revenues Transfers In Expenditures Transfers Out 6/30/2012 Unrestricted GENERAL 9,344,129 23,199,100 452,000 18,767,065 4,839,253 9,388,911 Restricted by Council Action BEAUTIFICATION 319,698 281,600 95,400 116,000 389,898 CIP 5,785,515 1,587,879 6,459,480 5,924,032 7,908,842 EQUIP REPLACEMENT 1,726,647 488,600 479,700 1,735,547 BLDG REPLACEMENT 645,018 3,200 145,000 503,218 EMPLOYEE BENEFITS 343,546 2,192,620 2,190,900 340,000 5,266 Subtotals 8,820,424 4,553,899 6,459,480 8,690,032 601,000 10,542,771 Restricted by Law or External Agencies STREET MAINTENANCE 602,834 1,160,810 1,074,400 2,320,679 517,365 1972 ACT 35,372 258,180 71,800 200,000 21,752 EL PRADO LIGHTING 13,770 1,970 1,000 14,740 CDBG - 210,717 210,717 - - 1911 ACT 1,528,718 447,600 444,400 202,000 1,329,918 WASTE REDUCTION 194,176 204,175 182,650 52,000 163,701 AIR QUALITY MANAGEMENT 51,479 50,260 101,739 PROPOSITION C 1,365,270 495,230 1,823,327 37,173 PROPOSITION A 36,478 586,380 595,100 27,758 PUBLIC SAFETY GRANTS 34,920 170 19,600 15,490 MEASURE R 1 364,600 364,000 601 HABITAT RESTORATION 259,692 1,300 90,000 129,000 221,992 SUBREGION 1 MAINT 758,720 3,800 60,000 70,000 752,520 MEASURE A MAINT 26,892 100,170 100,000 27,062 AB COVE SEWER DISTRICT 52,677 46,860 10,700 63,900 46,337 GINSBURG CULTURAL ARTS BLDG 183,196 920 184,116 RECREATION IMPR DONATIONS 403,848 2,020 405,868 QUIMBY 29,335 150 29,000 485 AFFORD HOUSING IN-LIEU 2,065 330,010 2,000 330,075 EET 82,076 410 51,000 31,486 MEASURE A CAPITAL 7,440 7,440 BIKEWAYS - 25,000 25,000 - WATER QUALITY/FLOOD PROTECT 563,692 1,279,800 1,429,889 413,603 RDA - HOUSING SET ASIDE 18,131 234,600 12,500 240,231 RDA - DEBT SERVICE 304,726 1,608,500 1,554,250 358,976 RDA - PORTUGUESE BEND 273,511 1,370 36,800 238,081 RDA - ABALONE COVE 6,233 6,233 IMPROV AUTH - PORT BEND 243,651 1,220 60,000 143,350 161,521 IMPROV AUTH - AB COVE 230,233 6,200 49,750 186,683 Subtotals 7,309,136 7,422,422 1,295,100 7,417,385 2,766,327 5,842,946 GRAND TOTALS 25,473,689 35,175,421 8,206,580 34,874,482 8,206,580 25,774,628 FY11-12 COMBINED SUMMARY OF FUNDS 9 SU M M A R Y O F I N T E R F U N D T R A N S F E R S FY 1 1 - 1 2 TR A N S F E R S T O : Ab a l o n e C a p i t a l I m p r o v e m e n t Ge n e r a l S t r e e t H a b i t a t Co v e I m p r o v e m e n t A u t h o r i t y fu n d M a i n t e n a n c e R e s t o r a t i o n S u b r e g i o n 1 S e w e r D i s t r i c t P r o j e c t s P o r t B e n d T o t a l s Ge n e r a l F u n d 90 , 0 0 0 6 0 , 0 0 0 1 0 , 7 0 0 4 , 6 1 8 , 5 5 3 6 0 , 0 0 0 4 , 8 3 9 , 2 5 3 Be a u t i f i c a t i o n 11 6 , 0 0 0 116,000 La n d s c a p e / S t L i g h t i n g ( 1 9 7 2 A c t ) 20 0 , 0 0 0 200,000 St r e e t L i g h t i n g ( 1 9 1 1 A c t ) 20 2 , 0 0 0 202,000 Wa s t e R e d u c t i o n 12 , 0 0 0 4 0 , 0 0 0 52,000 Pr o p o s i t i o n C 51 6 , 4 0 0 1, 3 0 6 , 9 2 7 1,823,327 Me a s u r e R 36 4 , 0 0 0 364,000 Me a s u r e A M a i n t e n a n c e 10 0 , 0 0 0 100,000 Bi k e w a y s ( T D A A r t i c l e 3 ) 25 , 0 0 0 25,000 Em p l o y e e B e n e f i t s 34 0 , 0 0 0 340,000 Bu i l d i n g R e p l a c e m e n t 14 5 , 0 0 0 145,000 TO T A L S 45 2 , 0 0 0 1 , 0 7 4 , 4 0 0 9 0 , 0 0 0 6 0 , 0 0 0 1 0 , 7 0 0 6 , 4 5 9 , 4 8 0 6 0 , 0 0 0 8 , 2 0 6 , 5 8 0 TR A N S F E R S F R O M : 10 Estimated Estimated Fund Balance Fund Balance Fund 6/30/2012 Revenues Transfers In Expenditures Transfers Out 6/30/2013 Unrestricted GENERAL 9,388,911 23,768,720 112,000 19,380,075 4,974,200 8,915,356 Restricted by Council Action BEAUTIFICATION 389,898 282,920 96,500 443,000 133,318 CIP 7,908,842 649,300 5,177,500 3,245,000 10,490,642 EQUIP REPLACEMENT 1,735,547 641,600 628,500 1,748,647 BLDG REPLACEMENT 503,218 3,800 507,018 EMPLOYEE BENEFITS 5,266 2,354,340 2,354,300 5,306 Subtotals 10,542,771 3,931,960 5,177,500 6,324,300 443,000 12,884,931 Restricted by Law or External Agencies STREET MAINTENANCE 517,365 1,161,680 1,072,400 2,223,679 527,766 1972 ACT 21,752 258,160 73,000 200,000 6,912 EL PRADO LIGHTING 14,740 2,010 1,000 15,750 CDBG - 177,724 177,724 - 1911 ACT 1,329,918 450,000 445,900 113,000 1,221,018 WASTE REDUCTION 163,701 207,530 185,550 52,000 133,681 AIR QUALITY MANAGEMENT 101,739 50,760 60,000 92,499 PROPOSITION C 37,173 489,280 526,400 53 PROPOSITION A 27,758 586,410 595,200 18,968 PUBLIC SAFETY GRANTS 15,490 120 15,610 MEASURE R 601 366,100 200,000 166,701 HABITAT RESTORATION 221,992 1,660 90,000 131,000 182,652 SUBREGION 1 MAINT 752,520 5,600 65,000 70,000 753,120 MEASURE A MAINT 27,062 100,260 100,000 27,322 AB COVE SEWER DISTRICT 46,337 46,950 10,700 64,400 39,587 GINSBURG CULTURAL ARTS BLDG 184,116 1,380 185,496 RECREATION IMPR DONATIONS 405,868 3,040 408,908 QUIMBY 485 485 AFFORD HOUSING IN-LIEU 330,075 2,480 332,555 EET 31,486 240 31,726 MEASURE A CAPITAL 7,440 7,440 BIKEWAYS - 25,000 25,000 - WATER QUALITY/FLOOD PROTECT 413,603 1,306,100 1,288,322 431,381 RDA - HOUSING SET ASIDE 240,231 241,050 12,500 468,781 RDA - DEBT SERVICE 358,976 1,702,000 1,646,550 414,426 RDA - PORTUGUESE BEND 238,081 1,790 37,200 202,671 RDA - ABALONE COVE 6,233 6,233 IMPROV AUTH - PORT BEND 161,521 1,210 106,000 143,400 125,331 IMPROV AUTH - AB COVE 186,683 8,900 49,900 145,683 Subtotals 5,842,946 7,197,434 1,344,100 7,145,325 1,276,400 5,962,755 GRAND TOTALS 25,774,628 34,898,114 6,633,600 32,849,700 6,693,600 27,763,042 FY12-13 COMBINED SUMMARY OF FUNDS 11 SU M M A R Y O F I N T E R F U N D T R A N S F E R S FY 1 2 - 1 3 TR A N S F E R S T O : Ab a l o n e C a p i t a l I m p r o v e m e n t Ge n e r a l S t r e e t H a b i t a t Co v e I m p r o v e m e n t E q u i p m e n t A u t h o r i t y fu n d M a i n t e n a n c e R e s t o r a t i o n S u b r e g i o n 1 S e w e r D i s t r i c t P r o j e c t s R e p l a c e m e n t P o r t B e n d T o t a l s Ge n e r a l F u n d 90 , 0 0 0 6 5 , 0 0 0 1 0 , 7 0 0 4 , 7 0 2 , 5 0 0 106,000 4 , 9 7 4 , 2 0 0 Be a u t i f i c a t i o n 19 3 , 0 0 0 25 0 , 0 0 0 443,000 La n d s c a p e / S t L i g h t i n g ( 1 9 7 2 A c t ) 20 0 , 0 0 0 200,000 St r e e t L i g h t i n g ( 1 9 1 1 A c t ) 11 3 , 0 0 0 113,000 Wa s t e R e d u c t i o n 12 , 0 0 0 4 0 , 0 0 0 52,000 AQ M D 60 , 0 0 0 60,000 Pr o p o s i t i o n C 52 6 , 4 0 0 526,400 Me a s u r e R 20 0 , 0 0 0 200,000 Me a s u r e A M a i n t e n a n c e 10 0 , 0 0 0 100,000 Bi k e w a y s ( T D A A r t i c l e 3 ) 25 , 0 0 0 25,000 TO T A L S 11 2 , 0 0 0 1 , 0 7 2 , 4 0 0 9 0 , 0 0 0 6 5 , 0 0 0 1 0 , 7 0 0 5 , 1 7 7 , 5 0 0 6 0 , 0 0 0 1 0 6 , 0 0 0 6 , 6 9 3 , 6 0 0 TR A N S F E R S F R O M : 12 SUMMARY OF INTERFUND CHARGES FY11-12 INTERFUND CHARGES TO: FY12-13 INTERFUND CHARGES TO: Equipment Employee General fund Equipment Employee General fund Replacement Benefit Overhead Replacement Benefit Overhead fund fund Charges fund fund Charges General fund 480,000 2,124,200 568,600 2,283,500 Beautification fund 5,000 4,500 5,400 4,600 Waste Reduction fund 21,800 8,000 23,100 8,200 Landscape/St Lighting (1972 Act) fund 62,300 63,500 Street Lighting (1911 Act) fund 76,400 77,900 Proposition A fund 3,100 3,200 Abalone Cove Sewer District 3,400 3,600 Water Quality Flood Protection 36,500 38,700 TOTALS 480,000 2,190,900 154,300 568,600 2,354,300 157,400 TRANSFERS FROM: 13 An n u a l p r o p e r t y t a x e s a r e b a s e d o n 1 % o f t h e a s s e s s e d v a l u e o f y o u r p r o p e r t y . A p r o p e r t y o w n e r w i t h a n a s s e s s e d v a l u e of $ 6 0 0 , 0 0 0 p a y s p r o p e r t y t a x o f $ 6 , 0 0 0 a n n u a l l y . O f t h i s a m o u n t , t h e C i t y o f R a n c h o P a l o s V e r d e s r e c e i v e s $ 3 6 0 . HO W Y O U R P R O P E R T Y T A X D O L L A R S A R E A L L O C A T E D LA C o m m u n i t y C o l l e g e Di s t r i c t 3% Pa l o s V e r d e s U n i f i e d Sc h o o l D i s t r i c t 20 % Ed u c a t i o n a l Au g m e n t a t i o n 22 % Lo s A n g e l e s C o u n t y 24 % Ot h e r D i s t r i c t s 5% Pa l o s V e r d e s L i b r a r y Di s t r i c t 3% Co n s o l i d a t e d F i r e Pr o t e c t i o n D i s t r i c t 17 % Ci t y o f R a n c h o P a l o s Ve r d e s 6% 14 Ta x e s & A s s e s s m e n t s 2 1 , 9 7 7 , 8 0 0 $ Fr o m o t h e r A g e n c i e s 4 , 7 0 4 , 0 5 2 Ch a r g e s f o r S e r v i c e s 2 , 1 2 4 , 4 0 0 St o r m D r a i n U s e r F e e 1 , 2 7 7 , 0 0 0 Re n t s & I n t e r e s t 51 6 , 6 2 0 Ot h e r 1, 0 7 0 , 8 0 5 To t a l F Y 1 1 - 1 2 31 , 6 7 0 , 6 7 7 $ ** ** E x c l u d e s i n t e r f u n d t r a n s a c t i o n s f o r e q u i p m e n t r e p l a c e m e n t c h a r g e s , e m p l o y e e b e n e f i t s , s p e c i a l f u n d a d m i n i s t r a t i o n an d a d d i t i o n a l a d v a n c e s f r o m t h e C i t y t o t h e R e d e v e l o p m e n t A g e n c y . SU M M A R Y O F R E V E N U E S - A L L F U N D S FY 1 1 - 1 2 Ta x e s & A s s e s s m e n t s 69 % Ch a r g e s f o r Se r v i c e s 7% Fr o m o t h e r Ag e n c i e s 15 % Re n t s & In t e r e s t 2% Ot h e r 3% St o r m D r a i n Us e r F e e 4% 15 Ta x e s & A s s e s s m e n t s 2 2 , 4 3 7 , 5 5 0 $ Fr o m o t h e r A g e n c i e s 3 , 6 9 5 , 8 6 5 Ch a r g e s f o r S e r v i c e s 2 , 2 1 5 , 5 0 0 St o r m D r a i n U s e r F e e 1 , 3 0 3 , 0 0 0 Re n t s & I n t e r e s t 59 5 , 6 4 0 Ot h e r 74 9 , 4 0 0 To t a l F Y 1 2 - 1 3 30 , 9 9 6 , 9 5 5 $ ** ** E x c l u d e s i n t e r f u n d t r a n s a c t i o n s f o r e q u i p m e n t r e p l a c e m e n t c h a r g e s , e m p l o y e e b e n e f i t s , s p e c i a l f u n d a d m i n i s t r a t i o n an d a d d i t i o n a l a d v a n c e s f r o m t h e C i t y t o t h e R e d e v e l o p m e n t A g e n c y . SU M M A R Y O F R E V E N U E S - A L L F U N D S FY 1 2 - 1 3 Ta x e s & A s s e s s m e n t s 73 % Ch a r g e s f o r Se r v i c e s 7% Fr o m o t h e r Ag e n c i e s 12 % Re n t s & In t e r e s t 2% Ot h e r 2% St o r m D r a i n Us e r F e e 4% 16 SOURCES AND USES OF CITY REVENUES - ALL FUNDS GENERAL FUND The General fund accounts for a variety of different revenues that may be used for any expenditures of the City. Primarily, General fund revenue consists of general-purpose taxes. The most significant General fund revenue sources are described below. PROPERTY TAX: Property Taxes are the largest single source of revenue to the General Fund. The Los Angeles County Assessor determines property valuations for all real property within the City. The County levies the base property tax of one percent, equaling $1 per each $100 of assessed valuation (subject to growth limitations of 2% per year). Rancho Palos Verdes' share of the $1 is about 6%. (Example: For a home with a $600,000 assessed valuation, the base property tax billed by the County is $6,000 per year, and the City's 6% share is about $360 per year.) A number of other governmental agencies providing services within the City receive the remaining 94%, with the majority going to the County and the School Districts. PROPERTY TAX IN-LIEU OF VEHICLE LICENSE FEES: Prior to 1999, State residents paid a Vehicle License Fee of 2% of the market value of their respective vehicles to the Department of Motor Vehicles. This Vehicle License Fee funding is passed through to cities and counties throughout California. The State legislature reduced the Vehicle License Fee tax rate from 2% to 0.65% over a period of three years ending in 2001. The same legislation also guaranteed cities and counties that the State would “backfill” or pay the difference between the two rates. The Property Tax In-Lieu of Vehicle License Fee component of the State’s Budget eliminated the backfill portion (1.35%) of the Vehicle License Fee payment and replaced it dollar for dollar with property tax taken from the Educational Revenue Augmentation Fund. The Property Tax In-Lieu of Vehicle License Fee is permanent and took effect on July 1, 2004. Property Tax In-Lieu of Vehicle License Fee revenue will increase each year with the City’s change in assessed value of taxable property. PROPERTY TAX IN-LIEU OF SALES TAX (TRIPLE FLIP): Proposition 57, the one time Economic Recovery Bond of $15 billion, was approved by the voters of California on March 2, 2004. The $15 billion will be used to finance the State’s accumulated General Fund deficit. The "Triple Flip" mechanism, used to secure the $15 billion bond issue, redirects 0.25% of the sales and use tax going to cities and counties throughout the State. The State will then replace the lost revenue on a dollar-for-dollar basis with property tax taken from the Educational Revenue Augmentation Fund. The Triple Flip took effect on July 1, 2004. The Triple Flip will be discontinued when the Economic Recovery Bonds are retired. The Property Tax In-Lieu of Sales Tax increases each year in relation to the sales and use tax each jurisdiction would have otherwise received. SALES AND USE TAX: In accordance with the California Revenue and Taxation Code and the Bradley-Burns Uniform Local Sales and Use Tax Law of 1955, this tax is imposed at the rate of 9.25% on the sales price of any taxable transaction in Los Angeles County (County). The State Board of Equalization administers sales and use tax. Prior to the issuance of the State’s Economic Recovery Bond issue of $15 billion, the City received 1% of the sales tax rate. However, as detailed in the Property Tax In-Lieu of Sales Tax section above, the City currently receives only 0.75%. The State, County and Transportation District share the remaining sales tax collected. UTILITY USERS TAX: In FY93-94, the voters of the City approved a tax of 3% on the consumers of natural gas, electricity, water, and telephone services. The tax is collected by each of these 17 SOURCES AND USES OF CITY REVENUES - ALL FUNDS utilities as a part of its regular billing procedure and remitted to the City. FRANCHISE TAXES: Under several State statutes, the City imposes franchise tax on natural gas, electric, water, trash and cable television companies operating in the City for the privilege of using the City rights-of-way. The amounts paid are based on a percentage of gross receipts. BUSINESS LICENSE TAX: Title 5 of the Municipal Code requires all entities conducting business within the City to pay annual Business License tax, generally based on the gross receipts of the business. PROPERTY TRANSFER TAX: The County collects a Property Transfer Tax when real property changes ownership. The County collects $1.10 for each $1,000 of value transferred (sales price), which is split between the County and the City. TRANSIENT OCCUPANCY TAX: The City’s transient occupancy tax (TOT) is 10% of rent charged by an operator for the privilege of occupying a hotel. GOLF TAX: In 1993, the golf tax was established as 10% of golf fees charged by the golf course operator. PLANNING AND BUILDING PERMITS: The Planning and Building divisions issue permits for building/remodel construction activities involving residential and commercial structures to ensure compliance with the City's Development Code. Permit fees are charged to recover the cost of providing such services. FINES AND FORFEITURES: The City receives a portion of the revenue collected from traffic tickets issued within the City. The Superior Court administers the traffic ticket revenue and has asserted that the City receives an average of about 89% of the revenue from each ticket. USE OF MONEY AND PROPERTY: This includes earnings from investment of City funds as well as revenue received from the Point Vicente Interpretive Center, rental of City facilities, parking lot fees, and other rentals. INTERFUND CHARGES FOR SERVICES (SPECIAL FUND ADMINISTRATION): Certain restricted City funds (1972 Act Assessment District, 1911 Act Assessment District, Proposition A, Beautification and Waste Reduction) are charged amounts to defray the costs of City administration of these activities. MOTOR VEHICLE IN-LIEU FEES (VEHICLE LICENSE FEES): Prior to 1999, State residents paid a Vehicle License Fee of 2% of the market value of their respective vehicles to the Department of Motor Vehicles. This Vehicle License Fee funding is passed through to cities and counties throughout California. The State legislature reduced the Vehicle License Fee tax rate from 2% to 0.65% over a period of three years ending in 2001. The same legislation also guaranteed cities and counties that the State would “backfill” or pay the difference between the two rates. As described above, the Property Tax In-Lieu of Vehicle License Fee component of the State’s Budget eliminated the backfill portion (1.35%) of the Vehicle License Fee payment and replaces it dollar for dollar with property tax taken from the Educational Revenue Augmentation Fund. The Vehicle License Fee revenue detailed in the City’s Budget is comprised of the “non-backfill” portion (.65%), which is distributed to cities and counties based on population, after the cost to administer the Department of Motor Vehicles (DMV) is deducted. 18 SOURCES AND USES OF CITY REVENUES - ALL FUNDS RESTRICTED REVENUES The revenue sources listed below are restricted by law or administrative action for specific purposes. TRANSPORTATION STATE HIGHWAY USERS TAX: The City is allocated a share of revenues derived from the State Highway Users Tax based primarily on population. This tax is collected by gasoline retailers at the pump and is administered by the State Controller. Proposition 111 makes additional gas tax monies available to cities, although the city must meet a Maintenance of Effort (MOE) requirement. This MOE necessitates spending a certain amount of General fund monies for street maintenance. The Highway Users Tax is restricted and can only be used for the construction, improvement, and maintenance of public rights-of-way. Activities financed by the Highway Users tax include, but are not limited to, street patching, slurry sealing, street reconstruction, curb/gutter/sidewalk repair, and street sweeping. PROPOSITION C: Proposition C is a voter-approved measure enacted in 1990 which imposes a ½ cent sales tax in Los Angeles County for the purpose of improving transportation conditions. These monies are distributed on a per capita basis and must be used for transit services, bus stop improvements and maintenance, and street improvement projects for streets heavily used by transit. Proposition C monies must be spent within three years of allocation. Proposition C monies are used to support the arterial pavement management program (overlay and slurry seal). PROPOSITION A: The City receives monies from Proposition A, which is a ½ cent sales tax approved by the voters of Los Angeles County in 1980. The revenues are received by cities on a per capita basis and may only be used for transit services and bus stop improvements and maintenance. The City has historically used these monies to finance participation in the Palos Verdes Transit/Dial- a-Ride, Municipal Area Express (MAX) transit system, and for bus stop shelter maintenance and improvements. MEASURE R: Measure R is a voter-approved ½ cent sales tax to be used for transit and freeway improvement projects. This measure was approved in November 2008 and will go into effect July 1, 2009. It was enacted for a period of 30 years for Los Angeles County. This money will help fund projects such as pothole repairs, arterial street resurfacing, left-turn signals, bikeways, pedestrian improvements, streetscapes, traffic signal synchronization and local transit services. These funds will be allocated by Metro, the Los Angeles County Metropolitan Transportation Authority, according to an approved expenditure plan. BIKEWAY/PEDESTRIAN (SB 821): Bikeway/pedestrian funds are received annually based on population. These funds are authorized under the California Transportation Development Act (TDA), SB 821, Article 3. The funds may be used for the design and construction of bicycle and pedestrian facilities on roadways, which meet specific requirements. LANDSCAPE AND STREET LIGHTING 1972 ACT ASSESSMENTS: In 1992, the City Council approved the establishment of a Landscape and Lighting District as allowed in the Landscape and Lighting Act of 1972. These funds may be 19 SOURCES AND USES OF CITY REVENUES - ALL FUNDS used for activities including the operation, servicing, and maintenance of City landscaping, park and recreation improvements, street lighting and traffic signals. The assessments under a 1972 Act district are calculated each year based on the benefit received by each parcel of property and are billed on the property tax bill. Some expenses of the district have been determined to be of citywide benefit while the remaining expenses are only assessed to local areas of benefit. These calculations are made and adopted annually as a part of the Assessment Engineer’s report. EL PRADO LIGHTING ASSESSMENTS: In 1982, the El Prado Recreation and Parks District was reorganized as a subsidiary district of the City. The City provides service for the maintenance and operation of two ground-level spotlights and two overhead lights at the entrance to the El Prado neighborhood. A property tax assessment is remitted to the City to finance these expenditures, as well as other projects to improve the common area at the entrance of the El Prado neighborhood. 1911 ACT ASSESSMENTS: In 1995, the City Council authorized the transfer of a street lighting maintenance district from Los Angeles County to the City. Funds generated from an existing 1911 Act District established by Los Angeles County are now remitted to the City for street lighting maintenance costs. The assessments for this district are calculated based on benefit and are only for property within the boundaries of the district. INFRASTRUCTURE MAINTENANCE ABALONE COVE SEWER DISTRICT: In 2002, the Redevelopment Agency completed construction of a sanitary sewer system in the Abalone Cove area. Parcel owners in the Abalone Cove sewer project area pay semi-annual fees to the Abalone Cove Sewer (assessment) District to partially fund the operating cost of the sewer system. The amount of the fee is based upon costs to provide sewer services to that parcel, and varies with the type of sewer connection. WATER QUALITY FLOOD PROTECTION FUND: In 2005, property owners approved the Storm Drain User Fee, which provides funding for the City’s storm drain improvement and maintenance program. Property owners pay the user fee for parcels that use the City’s storm drain system. In 2006, the fee was based on $86 per Equivalent Residential Unit (ERU); increasing by the Consumer Price Index each year (maximum 2%). The median residential parcel size in the City represents one ERU. The fee currently generates about $1.2 million of restricted revenue for the City annually. PARK DEVELOPMENT QUIMBY: The City collects Quimby Act fees using the provisions of the State Subdivision Map Act and the City Municipal Code. These fees are collected from residential developers in-lieu of dedicating land for park use. The fees are based on a formula specified in the Municipal Code. They are paid by residential developers as a condition of approval for final subdivision maps or parcel maps and are used for improving park and recreation facilities. MEASURE "A" / COUNTY PARK BOND ACT: In 1992, and again 1996, the voters of Los Angeles County approved the Safe Neighborhood and Parks Act (a.k.a. Measure "A"-1992/1996) which places an assessment on the property tax bill for each residential property within the County for the purpose of county-wide park improvements. The City is eligible for several funding components including specific projects contained in the Act, Discretionary per Parcel funds, and countywide Competitive Grants. These funds are to be used for City parks and recreation capital improvements. 20 SOURCES AND USES OF CITY REVENUES - ALL FUNDS MEASURE “A” MAINTENANCE: As part of the Measure “A”/County Park Bond Act described above, the City receives annual funding allocations for maintenance. These funds can only be used for maintenance and servicing open space and park improvements acquired or built by the City with Measure “A” funds. DEVELOPMENT IMPACT MITIGATION HABITAT RESTORATION FEE: In 1997, the City Council granted a conservation easement over the Palos Verdes Drive East Switchback property to the developer of the Ocean Trails golf course and residential project (now Trump National). The easement allows the developer to re-vegetate the property with coastal sage scrub habitat as mitigation for impacts to the native habitat on the Ocean Trails project site. A fee was charged for the conservation easement and the money will be used for future habitat restoration efforts on City owned property. It is anticipated that other developers may purchase conservation easements from the City or pay habitat mitigation fees, which will be added to this fund. The specific use of these funds will be determined on an on-going basis. SUBREGION 1 MAINTENANCE MONIES: In 1992, the City Council approved Tentative Tract Map No. 46628 for 79 single family residential lots at the base of Hawthorne Boulevard, seaward of Palos Verdes Drive West. The project included dedication of over 70 acres of open space to the City. In February 1999, the developer entered into a development agreement with the City that required the payment of $750,000 to the City to fund long-term maintenance of the dedicated open space. The endowment generates interest earnings to maintain the landscaped areas, wetlands, bluff face, native habitat areas, trails, signage, scenic turn-outs, parking areas and miscellaneous drainage improvements on the dedicated property. AFFORDABLE HOUSING IN-LIEU FEE: In June 1997, the City Council approved the establishment of an in-lieu affordable housing fee pursuant to the City's General Plan Housing Element and Development Code. The fee is charged to developers of large commercial and residential projects who do not provide affordable housing on-site as part of their development project, and will facilitate the development of affordable housing within the City. This includes providing affordable housing to low and moderate-income households through the construction or renovation of facilities or through rental subsidy programs. The specific use of the funds will be determined on an on-going basis. ENVIRONMENTAL EXCISE TAX: In 1974, the City Council determined that development and construction of new residential and commercial structures in the City had impacts on the existing quality of life and ecology of the City, and that this new development increases the demand for public services. Therefore, the City Council imposed a special, nonrecurring Environmental Excise Tax. The funds are to be used for the purpose of purchasing land, constructing buildings and improvements, and purchasing machinery and equipment to develop, improve and expand City services and capital facilities. REDEVELOPMENT AGENCY PROPERTY TAX INCREMENT: The City’s Redevelopment Agency receives property tax increment in the project area (the landslide area of the City). This revenue is used to repay the Agency’s debt to the County used to finance landslide abatement activities. After the debt to the County is repaid, the Redevelopment Agency may use tax increment to repay its debt to the City, also used to finance landslide abatement activities. The Agency began collecting tax increment in 1985, and will continue to collect tax increment through 2034. 21 SOURCES AND USES OF CITY REVENUES - ALL FUNDS 20% SET-ASIDE: State law requires that the City’s Redevelopment Agency set aside 20% of the property tax increment it receives for the purpose of acquiring, developing and providing affordable housing within the City. OTHER SOURCES OF REVENUE RECYCLING: The City has conducted a single-family, curbside recycling program since 1989 and a multi-family program since 1991. The City receives funds from the sale of recyclable materials picked up by the waste haulers and deposits those funds into the Beautification fund. These recycling funds are used for activities including beautification grants to enhance areas visible from the public rights-of-way and for the Recycler of the Month program. COMMUNITY DEVELOPMENT BLOCK GRANT: Block grant funds are made available through the federal Housing and Urban Development department and are administered by the L.A. County Community Development Commission (CDC). Each fiscal year, the City receives an allocation on a per capita basis. Typically, there is a requirement that a portion of the CDBG funds must be used for projects that benefit low and moderate-income residents. The CDC determines the exact amount of funding for each project. The City currently uses this funding to extend grants and loans to low and moderate-income property owners for home improvements, certain projects to assist the City and its compliance with the Americans with Disability Act (ADA), and a recreation program for the developmentally disabled. WASTE REDUCTION: Fees are collected from residents and businesses and remitted to the City by waste haulers to fund the Source Reduction and Recycling Element (SRRE) program as mandated by State law - the Integrated Waste Management Act of 1989 (AB 939). Grants are also received for activities within the SRRE program. AIR QUALITY: Under Assembly Bill (AB) 2766, the State authorized an assessment on the Motor Vehicle Fee for transportation/air quality related activities of local governments. These funds are administered by the South Coast Air Quality Management District and are distributed to cities on a population basis. The funds are used for reduction of air pollution within the south coast basin. The City currently uses its allocation to help fund its participation in local transit operations. 22 Pu b l i c W o r k s 8, 2 4 6 , 8 7 9 $ Ca p i t a l P r o j e c t s 7, 6 3 5 , 5 9 4 Pu b l i c S a f e t y 4, 3 1 2 , 6 5 0 Ad m i n i s t r a t i o n 2, 7 8 5 , 5 0 0 Co m m u n i t y D e v e l o p m e n t 2 , 6 6 2 , 5 0 0 Fi n a n c e & I T 2, 0 6 8 , 3 0 0 Re c r e a t i o n 1, 7 0 9 , 8 6 5 De b t S e r v i c e 88 3 , 7 5 0 Le g a l 1, 0 6 5 , 0 0 0 To t a l F Y 1 1 - 1 2 31 , 3 7 0 , 0 3 8 $ ** ** E x c l u d e s i n t e r f u n d t r a n s a c t i o n s f o r e q u i p m e n t r e p l a c e m e n t c h a r g e s , e m p l o y e e b e n e f i t s , s p e c i a l f u n d a d m i n i s t r a t i o n an d a d d i t i o n a l a d v a n c e s f r o m t h e C i t y t o t h e R e d e v e l o p m e n t A g e n c y . SU M M A R Y O F E X P E N D I T U R E S - A L L F U N D S FY 1 1 - 1 2 Pu b l i c W o r k s 27 % Pu b l i c S a f e t y 14 % Ca p i t a l P r o j e c t s 24 % Co m m u n i t y D e v e l o p m e n t 8% Fi n a n c e & I T 7% Re c r e a t i o n 5% De b t Se r v i c e 3% Le g a l 3% Ad m i n i s t r a t i o n 9% 23 Pu b l i c W o r k s 8, 2 3 1 , 5 2 9 $ Ca p i t a l P r o j e c t s 4, 6 9 5 , 1 8 7 Pu b l i c S a f e t y 4, 5 8 6 , 1 5 0 Ad m i n i s t r a t i o n 2, 7 0 9 , 7 0 0 Co m m u n i t y D e v e l o p m e n t 2 , 7 7 6 , 3 0 0 Fi n a n c e & I T 2, 1 6 4 , 2 0 0 Re c r e a t i o n 1, 8 1 9 , 0 2 5 De b t S e r v i c e 90 1 , 5 5 0 Le g a l 1, 0 6 5 , 0 0 0 To t a l F Y 1 2 - 1 3 28 , 9 4 8 , 6 4 1 $ ** ** E x c l u d e s i n t e r f u n d t r a n s a c t i o n s f o r e q u i p m e n t r e p l a c e m e n t c h a r g e s , e m p l o y e e b e n e f i t s , s p e c i a l f u n d a d m i n i s t r a t i o n an d a d d i t i o n a l a d v a n c e s f r o m t h e C i t y t o t h e R e d e v e l o p m e n t A g e n c y . SU M M A R Y O F E X P E N D I T U R E S - A L L F U N D S FY 1 2 - 1 3 Pu b l i c W o r k s 29 % Pu b l i c S a f e t y 16 % Ca p i t a l P r o j e c t s 16 % Co m m u n i t y D e v e l o p m e n t 10 % Fi n a n c e & I T 7% Re c r e a t i o n 6% De b t Se r v i c e 3% Le g a l 4% Ad m i n i s t r a t i o n 9% 24 CITY PERSONNEL The City of Rancho Palos Verdes is a contract city utilizing third party vendors for all of its major services, including police and fire protection. The Community Development and Recreation departments provide the City’s in-house operational services including building inspection, code enforcement, planning, and recreation programs. The City has a total staff of 75.5 full-time equivalents (FTE’s), including 58 full-time positions and about 25 part-time positions. Many of the City’s employees have professional and technical qualifications. In fact, 37 of the 58 full-time positions require a college degree; and there are only 5 full-time administrative support positions. Many of the non-degreed positions have technical qualifications and specific experience requirements. As the City maintains a small staff, employees wear many different hats; which helps to develop a big-picture perspective. Combined with the institutional knowledge that comes with longevity (31 of the 58 full-time employees have more than 10 years of service), the City is able to serve the community with relatively lean staffing levels. 25 Residents Served per Full-Time Equivalent (FTE) Staff 571 415 394 296 286 163 - 100 200 300 400 500 600 Rancho Palos Verdes Lawndale Rolling Hills Lomita Rolling Hills Estates Carson The salary budget for FY11-12 is $5.8 million, including both full-time and part- time wages. Employee benefits comprise about 28% of total compensation for City employees, and include both health insurance and pension benefits (see the Employee Benefits budget program for more information). Full-Time Salaries 5,259,700 72% 5,508,900 72% Full-Time Benefits 2,020,100 28% 2,168,700 28% Total Full-Time Compensation 7,279,800 100% 7,677,600 100% Part-Time Salaries 541,390 78% 568,700 77% Part-Time Benefits 154,200 22% 168,100 23% Total Part-Time Compensation 695,590 100% 736,800 100% FY11-12 FY12-13 FY10-11 Salary & Benefits Budget Per Capita $347 $343 $293 $227 $174 $173 $0 $50 $100 $150 $200 $250 $300 $350 $400 Rolling Hills Carson Rolling Hills Estates Lomita Lawndale Rancho Palos Verdes 26 EX A M P L E O F A N A C C O U N T C O D E : "1 0 1 - 3 0 0 8 - 4 3 1 - 4 3 - 0 0 " 10 1 - 3 0 0 8 - 43 1 - 43 - 0 0 FU N D PR O G R A M FU N C T I O N A CC O U N T Ge n e r a l B u i l d i n g M a i n t e n a n c e Pu b l i c W o r k s Ma i n t e n a n c e FU N D S PR O G R A M S A CCOUNT S Un r e s t r i c t e d 10 0 1 Ci t y C o u n c i l 30 2 7 Gi n s b u r g C u l t u r a l A r t s B u i l d i n g (s e e G l o s s a r y o f 10 1 Ge n e r a l 10 0 2 Ci t y M a n a g e r 30 3 0 In f r a s t r u c t u r e I m p r o v e m e n t s A d m i n / M a i n t Ac c o u n t C o d e T e r m s ) 10 0 3 Ci t y A t t o r n e y 30 3 1 St r e e t I m p r o v e m e n t s Re s t r i c t e d b y C o u n c i l A c t i o n 10 0 4 Ad m i n i s t r a t i v e S e r v i c e s 30 3 2 St o r m D r a i n I m p r o v e m e n t s 21 2 Be a u t i f i c a t i o n 10 0 5 Co m m u n i t y O u t r e a c h 30 3 3 Pa r k s / T r a i l s / O p e n S p a c e I m p r o v e m e n t s 33 0 In f r a s t r u c t u r e I m p r o v e m e n t s 10 0 6 RP V T V 30 3 4 Qu i m b y P a r k D e v e l o p m e n t 34 1 Ut i l i t y U n d e r g r o u n d i n g 10 1 1 Pe r s o n n e l 30 3 5 Se w e r I m p r o v e m e n t s 34 2 Ro a d w a y B e a u t i f i c a t i o n 10 1 5 Em p l o y e e B e n e f i t s 30 3 8 De v e l o p m e n t I m p a c t M i t i g a t i o n ( E E T ) 68 1 Eq u i p m e n t R e p l a c e m e n t 10 2 1 Sh e r i f f 30 3 9 Me a s u r e A P a r k s I m p r o v e m e n t s 68 5 Em p l o y e e B e n e f i t s 10 2 3 Ne i g h b o r h o o d W a t c h 30 4 0 Bi k e w a y s / P e d e s t r i a n I m p r o v e m e n t s 68 6 Bu i l d i n g I m p r o v e m e n t s / R e p l a c e m e n t 10 2 4 Sp e c i a l P r o g r a m s 30 5 2 Wa t e r Q u a l i t y & F l o o d P r o t e c t i o n 10 2 5 An i m a l C o n t r o l 30 6 0 RD A A b a l o n e C o v e A d m i n i s t r a t i o n Re s t r i c t e d b y L a w / E x t e r n a l A g e n c y 10 2 6 Em e r g e n c y P r e p a r e d n e s s 30 6 1 RD A A b a l o n e C o v e E n g i n e e r i n g 20 2 St r e e t M a i n t e n a n c e 10 2 7 Pu b l i c S a f e t y G r a n t s 30 6 2 RD A A b a l o n e C o v e A t t o r n e y 20 3 19 7 2 A c t L a n d s c a p i n g & L i g h t i n g 20 1 0 RD A D e b t S e r v i c e 30 6 5 RD A A b a l o n e C o v e C a p i t a l P r o j e c t s 20 9 El P r a d o L i g h t i n g 20 2 0 Fi n a n c i a l S e r v i c e s 30 6 8 RD A A b a l o n e C o v e P a n e l o f E x p e r t s 21 1 19 1 1 A c t S t r e e t L i g h t i n g 20 3 0 In f o r m a t i o n T e c h n o l o g y - D a t a 30 7 0 RD A P o r t u g u e s e B e n d A d m i n i s t r a t i o n 21 3 Wa s t e R e d u c t i o n 20 3 5 In f o r m a t i o n T e c h n o l o g y - V o i c e 30 7 1 RD A P o r t u g u e s e B e n d E n g i n e e r i n g 21 4 Ai r Q u a l i t y M a n a g e m e n t 20 8 2 Co m p u t e r M a i n t e n a n c e / R e p l a c e m e n t 30 7 2 RD A P o r t u g u e s e B e n d A t t o r n e y 21 5 Pr o p o s i t i o n C S t r e e t I m p r o v e m e n t s 30 0 1 Pu b l i c W o r k s A d m i n i s t r a t i o n 30 7 5 RD A P o r t u g u e s e B e n d C a p i t a l P r o j e c t s 21 6 Pr o p o s i t i o n A T r a n s i t 30 0 2 St r e e t P a v e m e n t M a i n t e n a n c e 30 8 1 Ve h i c l e M a i n t e n a n c e / R e p l a c e m e n t 21 7 Pu b l i c S a f e t y G r a n t s 30 0 3 St r e e t L a n d s c a p e M a i n t e n a n c e 30 8 6 Bu i l d i n g R e p l a c e m e n t / I m p r o v e m e n t s 22 2 Ha b i t a t R e s t o r a t i o n 30 0 4 Tr a f f i c S i g n a l M a i n t e n a n c e 30 8 8 Im p r o v e m e n t A u t h o r i t y P o r t u g u e s e B e n d 22 3 Su b r e g i o n 1 M a i n t e n a n c e 30 0 5 Po r t u g u e s e B e n d R o a d M a i n t e n a n c e 30 8 9 Im p r o v e m e n t A u t h o r i t y A b a l o n e C o v e 22 4 Me a s u r e A P a r k s M a i n t e n a n c e 30 0 6 Tr a f f i c M a n a g e m e n t 30 9 1 Co m m u n i t y D e v e l o p m e n t B l o c k G r a n t 22 5 Ab a l o n e C o v e S e w e r D i s t r i c t 30 0 7 St o r m W a t e r Q u a l i t y 40 0 1 Pl a n n i n g 22 6 RP V T V C h a n n e l 3 3 30 0 8 Bu i l d i n g M a i n t e n a n c e 40 0 2 Bu i l d i n g & S a f e t y 22 7 Gi n s b u r g C u l t u r a l A r t s B u i l d i n g 30 0 9 Pa r k s / T r a i l s / O p e n S p a c e M a i n t e n a n c e 40 0 3 Co d e E n f o r c e m e n t 22 8 Re c r e a t i o n I m p r o v e m e n t s D o n a t i o n s 30 1 0 19 7 2 A c t L a n d s c a p i n g & L i g h t i n g 40 0 4 Vi e w R e s t o r a t i o n 31 0 Co m m u n i t y D e v e l o p m e n t B l o c k G r a n t 30 1 1 19 1 1 A c t S t r e e t L i g h t i n g 40 0 5 NC C P 33 4 Qu i m b y P a r k D e v e l o p m e n t 30 1 2 Be a u t i f i c a t i o n 40 0 6 Ge o l o g y 33 7 Af f o r d a b l e H o u s i n g I n - L i e u 30 1 3 Wa s t e R e d u c t i o n 40 1 8 RD A H o u s i n g S e t - A s i d e 33 8 De v e l o p m e n t I m p a c t M i t i g a t i o n ( E E T ) 30 1 4 Ai r Q u a l i t y M a n a g e m e n t 40 3 7 Af f o r d a b l e H o u s i n g I n - L i e u 33 9 Me a s u r e A P a r k s I m p r o v e m e n t s 30 1 5 Pr o p o s i t i o n C S t r e e t I m p r o v e m e n t s 50 1 0 Re c r e a t i o n & P a r k s A d m i n i s t r a t i o n 34 0 Bi k e w a y s / P e d e s t r i a n I m p r o v e m e n t s 30 1 6 Pr o p o s i t i o n A T r a n s i t 50 2 8 Re c r e a t i o n I m p r o v e m e n t s D o n a t i o n s 50 1 Wa t e r Q u a l i t y & F l o o d P r o t e c t i o n 30 1 9 El P r a d o L i g h t i n g 50 3 0 Re c r e a t i o n a l F a c i l i t i e s 21 8 RD A H o u s i n g S e t - A s i d e 30 2 0 Me a s u r e R 50 4 0 Sp e c i a l E v e n t s 41 0 RD A D e b t S e r v i c e 30 2 2 Ha b i t a t R e s t o r a t i o n 50 6 0 Po i n t V i c e n t e I n t e r p r e t i v e C e n t e r 37 5 RD A P o r t u g u e s e B e n d 30 2 3 Su b r e g i o n 1 M a i n t e n a n c e 50 7 0 RE A C H 38 0 RD A A b a l o n e C o v e 30 2 4 Me a s u r e A P a r k s M a i n t e n a n c e 60 0 0 No n - D e p a r t m e n t a l 28 5 Im p r o v e m e n t A u t h o r i t y P o r t u g u e s e B e n d 30 2 5 Ab a l o n e C o v e S e w e r D i s t r i c t 60 8 3 Fu r n i t u r e & E q u i p m e n t M a i n t e n a n c e / R e p l a c e m e n t 79 5 Im p r o v e m e n t A u t h o r i t y A b a l o n e C o v e 30 2 6 Se w e r M a i n t e n a n c e CH A R T O F A C C O U N T S - E X P E N D I T U R E A C C O U N T C O D E C O M P O N E N T S 27 GLOSSARY OF EXPENDITURE ACCOUNT TERMS ACCOUNT CODE DESCRIPTION 11-00 SALARIES & WAGES - FULL TIME Salaries and wages paid to full time City employees. 12-00 SALARIES & WAGES - PART TIME Salaries and wages paid to part time City employees. 13-00 SALARIES & WAGES - OVERTIME Salaries and wages paid for overtime worked by non-exempt City employees. 21-00 HEALTH INSURANCE The City's contribution to health, dental, long-term disability and life insurance for City employees and City Council members covered by such plans. The City pays the entire share of an employee's health, dental long-term disability and life insurance. The City pays one-half of the cost for all employees’ dependents health and dental coverage elected. This object code also includes the unemployment insurance, on a reimbursement basis, for all eligible terminated employees filing for unemployment benefits. 22-00 FICA/MEDICARE The City is required to contribute 1.45% of an employee's salary to Medicare for all employees hired after April 1, 1986. Additionally, effective July 1, 1991, all employees not participating in PERS are required to participate in the Social Security system and pay both the 1.45% Medicare and 6.2% social security (retirement) tax. The City must match the employee's contribution. 23-00 PRES RETIREMENT City's payment to the California Public Employees Retirement System (PERS), including employer's percentage share and the employee's share paid by the City. 24-00 TUITION REIMBURSEMENT The cost for reimbursements paid to employees for education and related expenses eligible under the City's educational incentive program. 27-00 EMPLOYEE BONUSES The Employee Incentive Program provides awards in recognition for exemplary performance. 28-00 RETIREMENT HEALTHCARE The City contributes to retirement healthcare savings accounts for employees. 29-00 EMPLOYEE BENEFITS ALLOCATION This account is charged with employee insurance and other benefits costs allocated to the program. 28 GLOSSARY OF EXPENDITURE ACCOUNT TERMS ACCOUNT CODE DESCRIPTION 32-00 PROFESSIONAL SERVICES Charges for professional and technical services of a specialized nature, excluding skilled maintenance services. 33-00 LEGAL SERVICES Charges for City contracted legal services. 41-10 UTILITY SERVICE – WATER Charges for water usage in public buildings and by public facilities, including parks and landscaped roadway medians. 41-20 UTILITY SERVICE – GAS The cost of gas usage in public buildings is charged to this account. 41-30 UTILITY SERVICE – ELECTRIC The cost of electrical energy and power for City buildings, streetlights, traffic signals, and other City facilities is charged to this account. 41-40 UTILITY SERVICE – TELEPHONE Charges for basic telephone service, local and long-distance calls, cell phone services, phone installations, relocations and removals and other communications charges. 43-00 MAINTENANCE SERVICES Charges for services provided under contract with outside firms or other governmental agencies for maintenance and repair of City facilities. 44-10 RENTALS – BUILDING The cost of renting buildings or other structures is charged to this account. 44-20 RENTALS – VEHICLES/EQUIPMENT The cost of renting vehicles and equipment is charged to this account. 52-00 INSURANCE Premiums for general liability, workers' compensation, automobile and property insurance are paid from this account. Includes all types of insurance except employee health and unemployment benefits. 53-00 POSTAGE Charges for metered postage, express mail, and messenger and delivery services. 54-00 ADVERTISING The cost of publishing legal notices, other public notices, and job postings is charged to this account. 55-00 PRINTING & BINDING Charges for outside printing and/or binding for letterhead, business cards, 29 GLOSSARY OF EXPENDITURE ACCOUNT TERMS ACCOUNT CODE DESCRIPTION various forms, brochures, and flyers as well as publication of special reports and other documents, such as the annual budget. Includes the costs for layout, typesetting, and services and materials provided in the cost for the outside vendor such as paper, cutting, and minor graphics. Excludes professional services used for production of documents, such as specialized writing and artist services. 56-00 TRAVEL This account includes reimbursement for use of private automobiles for City business. Charges for transportation such as airline tickets and taxicabs, as well as the cost of hotels and meals incurred when Employees or City Council Members travel on business for the City. 57-00 MEETINGS & CONFERENCES Charges for registration fees incurred for authorized City meetings and conferences. 59-10 EDUCATION – TRAINING Charges for training provided by vendors outside the City. 59-20 EDUCATION – MEMBERSHIPS & DUES Charges for memberships and dues in recognized professional organizations. 59-30 EDUCATION – PUBLICATIONS & JOURNALS Includes subscriptions to periodicals, city directories and technical publications, which assist City officials in the performance of their duties. 61-00 OPERATING SUPPLIES & MINOR EQUIPMENT Charges for materials, supplies and minor equipment items including office supplies consumed in the course of normal use; general operating supplies; specialized operating supplies such as recreation program supplies; and small equipment valued less than $5,000 per individual item. 62-00 PURCHASES FOR RESALE Purchases made for the purpose of resale to the public at a later time. Items are for sale at City facilities open to the general public. Examples include tourist-related items for sale at the Point Vicente Interpretive Center. 69-00 MISCELLANEOUS EXPENSES Other miscellaneous charges not defined elsewhere in the Chart of Accounts. 71-00 LAND Land purchases. 30 GLOSSARY OF EXPENDITURE ACCOUNT TERMS ACCOUNT CODE DESCRIPTION 72-00 BUILDINGS Building purchases. Building construction. 73-00 IMPROVEMENTS Improvements to the City’s infrastructure and facilities, including roadways, storm drains, sewers, buildings, playground equipment, and other recreational facilities are charged to this account. 75-10 EQUIPMENT – FURNITURE, OFFICE & OTHER Purchase of furniture, office equipment, and other equipment, which have a useful life of more than 5 years and a value in excess of $5,000. 75-20 EQUIPMENT – COMPUTERS Purchases and installation of computer hardware, software, and ancillary equipment, which have a useful life of more than 3 years and a value in excess of $5,000. 76-00 VEHICLES Purchase of automobiles and heavy equipment are charged to this account. 79-00 DEPRECIATION Annual depreciation expense for internal service fund assets. 81-00 PRINCIPAL Principal payments of debt are charged to this account. 82-00 INTEREST Interest payments of debt are charged to this account. 91-00 INTERFUND TRANSFERS OUT Operating transfers to other funds. 92-00 PASS THROUGH TO OTHER AGENCIES Amounts received, then paid directly to another governmental agency. 93-00 GRANTS TO OTHER ENTITIES Grants awarded by the City to outside agencies or organizations. 94-10 INTERFUND CHARGES – EQUIPMENT REPLACEMENT ALLOCATION Equipment replacement charges pay for new equipment items, as well as maintenance, depreciation and eventual replacement of existing equipment. Equipment is defined as vehicles, computers, furniture, and other office equipment. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program's equipment replacement allocation. The cost of purchasing new (non-replacement) equipment directly increases the equipment 31 GLOSSARY OF EXPENDITURE ACCOUNT TERMS ACCOUNT CODE DESCRIPTION replacement allocation in the year the equipment is acquired. 94-20 INTERFUND CHARGES – PUBLIC WORKS OVERHEAD Services provided by the Public Works department to administer restricted funds. 32 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 Actual Actual Budgeted Proposed Proposed Beginning Reserves 12,171,332 10,440,256 10,744,129 9,344,129 9,388,911 Revenues 18,916,160 21,303,231 22,752,717 23,199,100 23,768,720 Transfers In 177,546 168,107 642,137 452,000 112,000 Expenditures 15,796,631 16,718,366 17,892,485 18,767,065 19,380,075 Transfers Out 5,304,138 3,467,201 6,902,369 4,839,253 4,974,200 Change in Reserves (275,987) 981,898 Excess Sources/(Uses)(1,731,076) 303,873 (1,400,000) 44,782 (473,555) Ending Reserves 10,440,256 10,744,129 9,344,129 9,388,911 8,915,356 ESTIMATED GENERAL FUND RESERVES FY08-09 through FY12-13 33 PR O P E R T Y T A X $10,212,100 TR A N S I E N T O C C U P A N C Y T A X $2,830,000 UT I L I T Y U S E R S T A X $2,520,700 FR A N C H I S E T A X E S $1,811,700 SA L E S T A X $1,543,300 BU S I N E S S L I C E N S E T A X $ 5 9 3 , 3 0 0 OT H E R T A X E S $547,700 LI C E N S E S A N D P E R M I T S $ 2 , 0 4 3 , 6 0 0 RE N T S & I N T E R E S T $592,500 OT H E R S O U R C E S *$504,200 *OT H E R S O U R C E S i n c l u d e s a l l o t h e r G e n e r a l f u n d r e v e n u e s n o t i d e n t i f i e d i n t h i s c h a r t a n d o p e r a t i n g t r a n s f e r s i n ( s e e t h e G E N E R A L F U N D O V E R V I E W s e c t i o n o f t h e b u d g e t f o r f u r t h e r d e t a i l s ) . GE N E R A L F U N D S O U R C E S - R E V E N U E S A N D O P E R A T I N G T R A N S F E R S I N FY 1 1 - 1 2 B U D G E T : $ 2 3 , 1 9 9 , 1 0 0 TR A N S I E N T O C C U P A N C Y TA X 12 % UT I L I T Y U S E R S T A X 11 % FR A N C H I S E TA X E S 8% SA L E S T A X 7% OT H E R TA X E S 2% BU S I N E S S LI C E N S E T A X 3% LI C E N S E S AN D P E R M I T S 9% RE N T S & I N T E R E S T 3% OT H E R SO U R C E S * 2% PR O P E R T Y T A X 43 % 34 PR O P E R T Y T A X $10,465,200 TR A N S I E N T O C C U P A N C Y T A X $2,872,500 UT I L I T Y U S E R S T A X $2,571,100 FR A N C H I S E T A X E S $1,847,900 SA L E S T A X $1,574,200 BU S I N E S S L I C E N S E T A X $ 6 0 5 , 2 0 0 OT H E R T A X E S $558,700 LI C E N S E S A N D P E R M I T S $ 2 , 1 3 4 , 3 0 0 RE N T S & I N T E R E S T $628,420 OT H E R S O U R C E S *$511,200 *OT H E R S O U R C E S i n c l u d e s a l l o t h e r G e n e r a l f u n d r e v e n u e s n o t i d e n t i f i e d i n t h i s c h a r t a n d o p e r a t i n g t r a n s f e r s i n ( s e e t h e G E N E R A L F U N D O V E R V I E W s e c t i o n o f t h e b u d g e t f o r f u r t h e r d e t a i l s ) . GE N E R A L F U N D S O U R C E S - R E V E N U E S A N D O P E R A T I N G T R A N S F E R S I N FY 1 2 - 1 3 B U D G E T : $ 2 3 , 7 6 8 , 7 2 0 TR A N S I E N T O C C U P A N C Y TA X 12 % UT I L I T Y U S E R S T A X 11 % FR A N C H I S E TA X E S 8% SA L E S T A X 7% OT H E R TA X E S 2% BU S I N E S S LI C E N S E T A X 3% LI C E N S E S AN D P E R M I T S 9% RE N T S & I N T E R E S T 3% OT H E R SO U R C E S * 2% PR O P E R T Y T A X 43 % 35 Account # Account Description Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 GENERAL FUND REVENUES Taxes 101-2020-316-10 BUSINESS LICENSE TAX 531,982 609,176 520,800 608,800 593,300 605,200 101-6000-311-10 PROPERTY TAX 5,053,087 5,153,524 6,239,417 6,239,417 6,172,700 6,327,000 101-6000-312-20 PROP TAX IN LIEU OF SALE 301,454 296,349 310,500 430,500 440,000 448,800 101-6000-312-30 PROP TAX IN LIEU OF VLF 3,388,494 3,433,202 3,490,200 3,490,200 3,599,400 3,689,400 101-6000-313-10 SALES AND USE TAX 918,885 1,044,224 1,143,710 1,463,710 1,485,900 1,516,800 101-6000-313-20 RHE SALES AND USE TAX 80,885 56,127 0 0 0 0 101-6000-313-30 SALES TAX - PW (PSAF)60,450 57,444 46,690 46,690 57,400 57,400 101-6000-314-10 TRANSIENT OCC TAX 85,245 1,954,507 2,026,100 2,626,100 2,830,000 2,872,500 101-6000-315-XX UTILITY USERS TAX 2,267,431 2,395,107 2,461,800 2,461,800 2,520,700 2,571,100 101-6000-317-XX FRANCHISE TAXES 1,709,008 1,711,456 1,726,000 1,726,000 1,811,700 1,847,900 101-6000-318-10 PROPERTY TRANSFER TAX 178,813 238,303 180,000 180,000 209,100 213,300 101-6000-318-20 GOLF TAX 278,343 346,413 336,300 336,300 338,600 345,400 Subtotal for 14,854,077 17,295,832 18,481,517 19,609,517 20,058,800 20,494,800Taxes License/Permits 101-1002-325-10 FILM PERMITS 21,408 68,982 50,000 50,000 76,900 78,400 101-1025-326-10 ANIMAL CONTROL FEES 45,810 50,161 58,600 58,600 51,200 52,200 101-3001-324-10 RIGHT OF WAY PERMITS 39,819 57,967 47,100 47,100 85,900 90,200 101-3001-324-20 DUMPSTER PERMITS 0 0 0 0 1,100 1,200 101-3006-327-10 PARKING PERMITS 0 0 12,000 12,000 500 500 101-4001-322-10 PLAN & ZONE PERMIT 319,329 417,508 445,500 445,500 330,500 347,000 101-4001-322-20 PLAN - INVESTIGATION 18,200 14,889 16,900 16,900 15,700 16,500 101-4001-322-30 PLAN - MISC FEES 5,324 2,678 2,800 2,800 2,800 2,900 101-4001-322-40 PLAN - DATA PROCESS 8,751 6,734 6,900 6,900 7,200 7,600 101-4001-322-50 PLAN - HIST DATA FEE 8,836 7,685 7,800 7,800 8,200 8,600 101-4002-323-10 B&S PLAN CHECK 316,544 324,506 324,900 324,900 319,500 335,500 101-4002-323-20 B&S PERMITS 786,162 867,478 825,000 825,000 975,800 1,024,500 101-4002-323-50 B&S SMIP FEES 3,820 1,262 1,100 1,100 1,300 1,400 101-4002-323-60 B&S STATE BLDG STD 0 0 200 200 200 200 101-4003-321-10 MASSAGE PERMITS 1,537 2,715 0 0 2,800 2,900 36 Account # Account Description Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 GENERAL FUND REVENUES 101-4004-322-60 VIEW RESTORATION FEES 7,105 13,015 15,700 15,700 14,000 14,700 101-4006-323-40 B&S GEOLOGY FEES 171,936 117,079 200,000 200,000 150,000 150,000 Subtotal for 1,754,581 1,952,659 2,014,500 2,014,500 2,043,600 2,134,300License/Permits Fine/Forfeitures 101-1021-351-10 MISC COURT FINES 205,635 172,994 203,600 140,600 148,900 151,900 101-1021-351-20 FALSE ALARM FINES 8,100 5,900 13,400 13,400 6,000 6,100 Subtotal for 213,735 178,894 217,000 154,000 154,900 158,000Fine/Forfeitures Rents 101-3001-364-XX RENT - CITY HALL 1,455 302 0 0 0 0 101-5030-347-60 HIKE FEES 0800000 101-5030-347-70 SHORELINE PKNG LOT FEE 43,857 50,582 43,500 43,500 48,900 48,900 101-5030-364-XX RENT - REC & PARKS 128,199 113,597 105,000 105,000 115,600 117,900 101-5060-347-XX PVIC ADMISSIONS 0 1,443 0 0 1,000 1,000 101-5060-364-XX RENT - PVIC 181,534 208,855 180,000 180,000 122,800 125,300 101-5060-369-20 PVIC GIFT SHOP 80,272 97,738 98,100 98,100 110,000 112,000 101-6000-363-XX RENT - CITYWIDE 158,018 228,815 127,300 127,300 142,500 145,400 101-6000-364-30 RENTAL INCOME OTHER 1,045 1,520 0 0 0 0 Subtotal for 594,380 702,932 553,900 553,900 540,800 550,500Rents Interest 101-6000-361-10 INTEREST EARNINGS 266,124 73,144 65,000 65,000 51,700 77,920 Subtotal for 266,124 73,144 65,000 65,000 51,700 77,920Interest Charges for Services 101-3001-344-10 ENGINEERING FEES 200 5,125 0 0 0 0 101-3001-381-10 SPECIAL FUND ADMIN 145,300 148,200 151,200 151,200 154,300 157,400 101-3006-344-20 SALE OF SIGNS/SERVICES 4,618 7,308 6,600 6,600 7,500 7,700 101-5070-347-80 REC FEES - REACH 8,863 6,695 9,000 9,000 9,400 9,600 Subtotal for 158,981 167,328 166,800 166,800 171,200 174,700Charges for Services From Other Agency 101-3006-334-10 GRANT INCOME 0 0 75,000 15,000 0 0 37 Account # Account Description Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 GENERAL FUND REVENUES 101-5010-331-10 FEDERAL GRANT INCOME 0 18,015 0 0 0 0 101-6000-334-10 ST MANDATE REIMB 4,797 25,003 0 0 0 0 101-6000-335-10 MOTOR VEHICLE IN-LIEU 147,904 127,658 140,000 140,000 151,900 151,900 Subtotal for 152,701 170,676 215,000 155,000 151,900 151,900From Other Agency Other Revenue 101-1021-369-10 MISC REVENUES 7,221 3,984 0 0 0 0 101-5030-365-XX DONATIONS - DISC RM - LL 100 100 250 250 0 0 101-5040-365-40 DONATIONS - JULY 4TH 0 0 5,350 5,350 4,000 4,000 101-5040-365-70 DONATIONS - SPEC EVENT 25,600 0 0 0 0 0 101-5040-369-10 MISC REVENUES 3,045 0 0 0 0 0 101-5060-365-20 DONATIONS - PVIC 11,482 11,575 9,300 9,300 12,000 12,200 101-5070-365-30 DONATIONS - REACH 0 0 200 200 5,000 5,100 101-6000-365-10 DONATIONS - GENERAL 0470000 101-6000-369-10 MISC REVENUES 65,919 76,361 18,900 18,900 5,200 5,300 Subtotal for 113,367 92,067 34,000 34,000 26,200 26,600Other Revenue 18,107,946 20,633,532 21,747,717 22,752,717 23,199,100 23,768,720General Fund Revenue Totals 38 PU B L I C S A F E T Y $4,293,050 CO M M U N I T Y D E V E L O P M E N T $ 2 , 6 4 8 , 0 0 0 AD M I N I S T R A T I O N $3,850,500 PU B L I C W O R K S $4,197,350 FI N A N C E & I N F O R M A T I O N T E C H $ 2 , 0 6 8 , 3 0 0 RE C R E A T I O N $1,709,865 IN F R A S T R U C T U R E $4,839,253 GE N E R A L F U N D U S E S - E X P E N D I T U R E S A N D O P E R A T I N G T R A N S F E R S O U T FY 1 1 - 1 2 B U D G E T : $ 2 3 , 6 0 6 , 3 1 8 IN F R A S T R U C T U R E 21 % CO M M U N I T Y DE V E L O P M E N T 11 % AD M I N I S T R A T I O N 16 % PU B L I C W O R K S 18 % RE C R E A T I O N 7% FI N A N C E & IN F O R M A T I O N T E C H 9% PU B L I C S A F E T Y 18 % 39 PU B L I C S A F E T Y $4,586,150 CO M M U N I T Y D E V E L O P M E N T $ 2 , 7 6 3 , 8 0 0 AD M I N I S T R A T I O N $3,774,700 PU B L I C W O R K S $4,272,200 FI N A N C E & I N F O R M A T I O N T E C H $ 2 , 1 6 4 , 2 0 0 RE C R E A T I O N $1,819,025 IN F R A S T R U C T U R E $4,974,200 GE N E R A L F U N D U S E S - E X P E N D I T U R E S A N D O P E R A T I N G T R A N S F E R S O U T FY 1 2 - 1 3 B U D G E T : $ 2 4 , 3 5 4 , 2 7 5 IN F R A S T R U C T U R E 21 % CO M M U N I T Y DE V E L O P M E N T 11 % AD M I N I S T R A T I O N 15 % PU B L I C W O R K S 18 % RE C R E A T I O N 7% FI N A N C E & IN F O R M A T I O N T E C H 9% PU B L I C S A F E T Y 19 % 40 Program Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 GENERAL FUND EXPENDITURE SUMMARY BY PROGRAM 104,015 105,935 95,935 106,135 136,500 143,500City Council1001 1,266,990 1,368,077 1,530,867 1,718,767 1,696,300 1,675,000City Manager1002 1,000,542 1,048,721 1,065,000 1,065,000 1,065,000 1,065,000City Attorney1003 276,388 379,289 279,549 460,549 492,550 414,450City Clerk1004 143,351 85,961 83,400 94,400 107,800 107,800Community Outreach1005 0 0 0 0 101,000 104,700RPV TV1006 179,084 206,212 207,469 247,469 251,350 264,250Personnel1011 1,053,751 1,269,290 1,283,570 1,324,570 1,375,300 1,454,000Finance2020 705,668 545,915 628,067 508,747 599,200 586,800Information Technology - Data2030 65,398 73,675 92,970 92,970 93,800 123,400Information Technology - Voice2035 4,795,187 5,083,075 5,266,827 5,618,607 5,918,800 5,938,900AdministrationSubtotal for 3,941,881 3,939,997 3,994,087 3,994,087 3,953,000 4,235,000Sheriff1021 71,934 38,294 212,545 240,545 71,500 71,500Special Programs1024 117,926 77,879 125,250 140,250 120,250 122,750Animal Control1025 69,229 171,265 99,645 176,745 148,300 156,900Emergency Preparedness1026 4,200,970 4,227,435 4,431,527 4,551,627 4,293,050 4,586,150Public SafetySubtotal for 1,087,340 1,658,617 1,896,910 1,995,660 2,055,000 2,164,200Public Works Administration3001 291,538 209,778 277,400 348,400 154,000 156,000Traffic Management3006 146,722 122,283 149,600 174,600 180,300 180,800Storm Water Quality3007 576,573 447,825 599,000 634,000 614,800 584,200Building Maintenance3008 829,796 613,556 1,316,249 1,817,249 1,130,250 1,124,000Parks, Trails & Open Space Mainten3009 102,344 57,194 61,300 90,300 63,000 63,000Sewer Maintenance3026 3,034,313 3,109,253 4,300,459 5,060,209 4,197,350 4,272,200Public WorksSubtotal for 1,315,606 1,320,867 1,275,844 1,482,844 1,296,800 1,352,500Planning4001 519,947 611,145 591,509 650,509 653,200 686,300Building & Safety4002 177,141 179,432 191,594 191,594 208,500 221,200Code Enforcement4003 193,153 324,139 319,276 319,276 339,500 353,800View Restoration4004 45,581 10,550 0 65,450 0 0NCCP4005 160,722 108,453 200,000 200,000 150,000 150,000Geology4006 2,412,150 2,554,586 2,578,223 2,909,673 2,648,000 2,763,800Community DevelopmentSubtotal for 491,422 593,076 371,220 323,220 779,300 824,700Recreation Administration5010 350,404 419,807 441,538 461,538 441,190 467,250Recreational Facilities5030 86,667 25,540 40,980 40,980 52,200 69,500Special Events5040 334,067 294,559 328,291 328,291 383,375 407,375Point Vicente Interpretive Center5060 91,283 68,488 73,790 53,790 53,800 50,200REACH5070 1,353,843 1,401,470 1,255,819 1,207,819 1,709,865 1,819,025RecreationSubtotal for 15,796,463General fund Expenditure Totals 16,375,819 17,832,855 19,347,935 18,767,065 19,380,075 41 GENERAL FUND TRANSFERS Description Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 TRANSFERS IN Fr CDBG 20,646 26,847 26,848 0 0 0 Fr Emp Benefits 0 0 0 0 340,000 0 Fr Measure A Maintenance 54,200 38,460 151,000 151,000 100,000 100,000 Fr Prop A 2,700 2,800 0 0 0 0 Fr PS Grants 100,000 100,000 100,000 100,000 0 0 Fr Utility Undergrd 0 0 90,000 90,000 0 0 Fr Waste Reduction - Park Maint 0 0 12,000 12,000 12,000 12,000 Subtotal for 177,546 168,107 379,848 353,000 452,000 112,000TRANSFERS IN TRANSFERS OUT Advance to RDA 0 0 -47,200 -47,200 0 0 To Abalone Cove Sewer Maint -10,700 -14,700 -10,700 -32,700 -10,700 -10,700 To Building Improvements 0 0 0 0 -15,000 0 To CDBG 0 0 0 -44,000 0 0 To Employee Ben 0 -1,575,501 0 0 0 0 To Habitat Restoration -115,000 -169,000 -109,900 -109,900 -90,000 -90,000 To Improv Authority Port Bend -82,252 -110,000 -101,000 -101,000 -60,000 -106,000 To Infrastructure Improv Admin -3,000,000 0 0 -2,630,000 -2,830,000 -2,872,500 To Parks Improv 0 0 0 0 0 -255,000 To Parks Improvements -16,570 -54,000 -2,484,095 -2,484,095 0 0 To RPV TV -54,590 -105,000 -85,000 -85,000 0 0 To Street Improvements -1,515,001 -1,362,000 -1,326,052 -1,299,204 -1,773,553 -1,575,000 To Street Maint - Non Pavement -242,845 -22,000 0 0 0 0 To Street Maint - Pavement Mgt -212,180 0 0 0 0 0 To Subregion 1 -55,000 -55,000 -70,000 -70,000 -60,000 -65,000 Subtotal for -5,304,138 -3,467,201 -4,233,947 -6,903,099 -4,839,253 -4,974,200TRANSFERS OUT -5,126,592 -3,299,094 -3,854,099 -6,550,099 -4,387,253 -4,862,200General Fund Net Transfer Totals 42 Department:General Fund Budget Program:General Non-Program Transfers Account #Account Description Proposed FY11-12 Proposed FY12-13 10,700 10,700Transfer to the Abalone Cove Sewer District fund for the City's sewer system maintenance contribution. To Abalone Cove Sewer Maint 15,000 0Transfer to the CIP fund for the following building and facility improvements: 1. City Hall Community Room Drop Ceiling (FY11-12 $15,000) To Building Improvements 90,000 90,000The General Fund subsidizes the Habitat Restoration fund for management of the NCCP open space preserve. To Habitat Restoration 60,000 106,000The General Fund subsidizes the Portuguese Bend fund of the Improvement Authority for annual maintenance of landslide mitigation facilities originally funded by the RDA. To Improv Authority Port Bend 2,830,000 2,872,500Funding for the Reserve for future Capital Projects, roughly equivalent to an amount equal to transient occupancy tax revenue. To Infrastructure Improv Admin 0 255,000Transfer to the CIP fund for the following park, trails and open space improvements: 1. Ryan Park Southern Entrance Road (FY12-13 $220,000) 2. Shoreline Park Erosion Control (FY12-13 $35,000) To Parks Improv 1,773,553 1,575,0001. Primary funding for the annual Residential pavement rehabilitation project that includes overlay and slurry seal. (FY11-12 $1,575,000 and FY12-13 $1,575,000) 2. Pavement Management Program Update. (FY11-12 $120,000) 2. City matching contribution for the Hawthorne Blvd. Traffic Signal Synchronization project primarily funded with a grant. (FY11-12 $78,553) To Street Improvements 60,000 65,000Interest earned on the Subregion 1 endowment is not adequate to fund maintenance activities. Therefore, the General fund must subsidize Subregion 1 landscape maintenance. To Subregion 1 43 RANCHO PALOS VERDES REDEVELOPMENT AGENCY The Rancho Palos Verdes Redevelopment Agency (RDA) was established in 1984 with the primary purpose of providing mitigation measures to stabilize landslides in the Abalone Cove and Portuguese Bend areas of the City. RDA expenditures for landslide mitigation facilities are accounted for in two separate funds based on the geographical boundaries of the two landslide areas. In addition, the RDA maintains a Housing Set-Aside fund to account for the 20% tax increment set-aside for affordable housing purposes as required by law, and a Debt Service fund to account for the outstanding debt. Program budgets and justifications are included in the Public Works section of this two-year budget document; with the exception of the Housing Set-Aside fund, which is included in the Community Development section. Operating and maintenance expenditures for the landslide mitigation facilities constructed by the RDA are budgeted and accounted for within the Joint Powers Improvement Authority. The City has entered into an agreement to provide the RDA operating funds in the form of advances from the City’s General fund, as the RDA requires in carrying out its function. Each fiscal year, interest accrues on these advances (at the rate of 3% plus the average Local Agency Investment Fund rate, or LAIF rate) and is added to the balance of the loan. A Summary of RDA Loans from the City is included in this budget section. The 20% housing set-aside is for the purpose of preserving, improving and expanding housing opportunities for low and moderate income residents. In FY09-10 and FY10-11, the RDA expended the 20% set-aside funds it had accrued over the years on the development of the City’s first affordable housing project - the 34-unit Mirandela Senior Affordable Housing Complex. In the future, the RDA will continue to expend its 20% funds towards affordable housing opportunities. 44 Estimated Estimated Fund Balance FY11-12 FY11-12 FY11-12 FY11-12 Fund Balance Fund 6/30/2011 Revenues Transfers In Expenditures Transfers Out 6/30/2012 RDA - HOUSING SET-ASIDE 18,133 234,600 12,500 240,233 RDA - DEBT SERVICE 304,726 1,608,500 1,554,250 358,976 RDA - PORTUGUESE BEND 273,510 1,370 36,800 238,080 RDA - ABALONE COVE 6,234 6,234 GRAND TOTALS 602,603 1,844,470 - 1,603,550 - 843,523 Estimated Estimated Fund Balance FY12-13 FY12-13 FY12-13 FY12-13 Fund Balance Fund 6/30/2012 Revenues Transfers In Expenditures Transfers Out 6/30/2013 RDA - HOUSING SET-ASIDE 240,233 241,050 12,500 468,783 RDA - DEBT SERVICE 358,976 1,702,000 1,646,550 414,426 RDA - PORTUGUESE BEND 238,080 1,790 37,200 202,670 RDA - ABALONE COVE 6,234 6,234 GRAND TOTALS 843,523 1,944,840 - 1,696,250 - 1,092,113 REDEVELOPMENT AGENCY SUMMARY OF FUNDS 45 Actual Actual Estimated Proposed Proposed FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 Portuguese Bend Beginning loan balance 12,438,050 13,082,973 13,561,526 14,036,226 14,527,526 Advances from the City's General fund - - - - - Accrued Interest 644,923 478,553 474,700 491,300 544,800 Ending loan balance 13,082,973 13,561,526 14,036,226 14,527,526 15,072,326 Abalone Cove Beginning loan balance 3,571,995 3,803,998 4,033,149 4,520,832 4,767,999 Advances from the City's General fund 44,485 86,831 346,483 88,967 21,400 Accrued Interest 187,518 142,320 141,200 158,200 178,800 Ending loan balance 3,803,998 4,033,149 4,520,832 4,767,999 4,968,199 Summary of RDA Loans from the City 46 RANCHO PALOS VERDES JOINT POWERS IMPROVEMENT AUTHORITY Operating and maintenance expenditures for the landslide mitigation facilities constructed by the Rancho Palos Verdes Redevelopment Agency (RDA) are budgeted and accounted for within the Joint Powers Improvement Authority. Maintenance within the Abalone Cove landslide area is funded in accordance with the 1987 Landslide Settlement Agreement between the City, the RDA, and the County. The agreement required that $1,000,000 of the original $10,000,000 bond proceeds be set aside as a non-expendable deposit from which investment interest earnings are to be used for the cost of landslide mitigation facility maintenance within Abalone Cove. Unlike Abalone Cove, maintenance within the Portuguese Bend landslide area has no independent source of funding. These costs are funded with annual operating transfers from the City’s General Fund, and are accounted for in a separate fund within the Improvement Authority in order to prevent commingling of funding sources. It should be noted that according to the Landslide Settlement Agreement, tax increment revenue of the RDA is not to be used to provide maintenance for either Abalone Cove or Portuguese Bend landslide mitigation facilities. Program budgets and justifications are shown within the Public Works Department, which has responsibility for administering those programs. 47 Estimated Estimated Fund Balance FY11-12 FY11-12 FY11-12 FY11-12 Fund Balance Fund 6/30/2011 Revenues Transfers In Expenditures Transfers Out 6/30/2012 IMPROV AUTH - PORT BEND 243,650 1,220 60,000 143,350 161,520 IMPROV AUTH - AB COVE 230,232 6,200 49,750 186,682 GRAND TOTALS 473,882 7,420 60,000 193,100 - 348,202 Estimated Estimated Fund Balance FY12-13 FY12-13 FY12-13 FY12-13 Fund Balance Fund 6/30/2012 Revenues Transfers In Expenditures Transfers Out 6/30/2013 IMPROV AUTH - PORT BEND 161,520 1,210 106,000 143,400 125,330 IMPROV AUTH - AB COVE 186,682 8,900 49,900 145,682 GRAND TOTALS 348,202 10,110 106,000 193,300 - 271,012 IMPROVEMENT AUTHORITY SUMMARY OF FUNDS 48 CITY COUNCIL (101-1001) The City Council is the legislative body of the City and is comprised of five members elected at large to serve four-year terms, with a limit of two terms. The City Council formulates policies in response to the needs, values and interests of the citizens. The City Council appoints the City Manager, as well as residents to serve on various volunteer boards, commissions, and committees. The City Council also fixes the compensation of its officers and staff; and takes actions on fees, assessments and other forms of revenue set forth by the government code. In addition, the Council approves the expenditure of City funds; establishes City ordinances and resolutions; and approves City contracts. City Council elections are conducted in November of odd numbered years. The City Council’s budget includes a monthly part-time salary of $400 per Council Member, health insurance benefits, a travel allowance for City business, and memberships in various local organizations. 49 Account # Account Description Budget Program:City Council Department:City Council Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1001-411-12-00 SALARY & WAGES - PT 0 -15,012 -13,800 -24,000 -24,000 -24,000 101-1001-411-29-00 EMPLOYEE BENEFITS -52,400 -40,478 -39,035 -39,035 -69,000 -76,000 101-1001-411-57-00 MEETINGS & CONFRNC -15,167 -18,645 -20,000 -20,000 -20,000 -20,000 101-1001-411-59-20 MEMBERSHIPS & DUES -22,543 -21,898 -19,600 -19,600 -20,000 -20,000 101-1001-411-61-00 OP SUPP/MINOR EQUIP -2,355 -4,352 -3,500 -3,500 -3,500 -3,500 101-1001-411-69-00 OTHER MISCELLANEOU -11,550 -5,550 0 0 0 0 -104,015 -105,935 -95,935 -106,135 -136,500 -143,500Expenditure Subtotals -104,015 -105,935 -95,935 -106,135 -136,500 -143,500Net (Uses)/Resources Program Totals 50 Budget Program:City Council Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Council 101-1001-411-12-00 SALARY & WAGES - PT 24,000 24,000 The City Council Members are each paid a part-time salary of $400 per month. 101-1001-411-29-00 EMPLOYEE BENEFITS 69,000 76,000 The cost for the City Council’s participation in the City’s medical, dental, vision and life insurance programs. The City pays 100% of the health insurance premiums for City Council Members, and 50% of the premiums for their dependents. In addition, this appropriation provides for federal and state payroll taxes on the Council Members’ part-time salaries as required by law. 101-1001-411-57-00 MEETINGS & CONFRNCS 20,000 20,000 $4,000 is allocated for each member of City Council for travel, training, and conference expenses. 101-1001-411-59-20 MEMBERSHIPS & DUES 20,000 20,000 This account provides for City Council membership in the following organizations: 1. Local Governments for Sustainability 2. California Coastal Coalition 3. California Contract Cities Association 4. South Bay Cities Council of Governments 5. West Basin Municipal Water District 6. Portuguese Bend Community Association 101-1001-411-61-00 OP SUPP/MINOR EQUIP 3,500 3,500 Stationery items for City Council such as business cards, letterhead and binders. 51 CITY ATTORNEY (101-1003) The City retains the firm of Richards, Watson & Gershon to provide City Attorney services. The City Attorney, Carol W. Lynch, provides legal advice to the City Council, City Manager and other City officials. As the legal advisor to the City Council, the City Attorney attends all regular City Council meetings and reviews City ordinances, resolutions, contracts, and opinions. In addition, the City Attorney represents the City in legal matters and court cases. 52 Account # Account Description Budget Program:City Attorney Department:City Attorney Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1003-411-32-00 PROF/TECH SERVICE -25,990 -140,337 -65,000 -65,000 -65,000 -65,000 101-1003-411-33-00 LEGAL SERVICES -974,552 -908,384 -1,000,000 -1,000,000 -1,000,000 -1,000,000 -1,000,542 -1,048,721 -1,065,000 -1,065,000 -1,065,000 -1,065,000Expenditure Subtotals -1,000,542 -1,048,721 -1,065,000 -1,065,000 -1,065,000 -1,065,000Net (Uses)/Resources Program Totals 53 Budget Program:City Attorney Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Attorney 101-1003-411-32-00 PROF/TECH SERVICE 65,000 65,000 Specialized contractual services, with third party legal advisors, associated with litigation and prosecution. Expenditures in this account are for the services of law firms other than Richards, Watson & Gershon. The amount expended in prior years has varied due to fluctuations in the levels of special litigation and routine code enforcement prosecution activity. 101-1003-411-33-00 LEGAL SERVICES 1,000,000 1,000,000 Legal services are provided to the City by Richards, Watson & Gershon (RWG). Basic legal costs account for about 40% of RWG annual legal fees, while litigation costs represent about 60%. 54 CITY ADMINISTRATION The City Manager, as the administrative head of the City, ensures that the policies of the City Council are carried out. Aside from the day-to-day direction of the City's departments, the City Manager's Office is also responsible for overseeing the budget and risk management, managing the Community Outreach, Personnel and Employee Benefits programs, as well as overseeing the City's Emergency Preparedness Program. The City Clerk's Office is responsible for all of the mandated functions of the City Clerk's Office, including preparation of City Council meeting agendas, records management and elections. The Deputy City Manager also oversees the City’s contract with the Los Angeles County Sheriff’s Department. Some of the specific activities within City Administration include: CITY MANAGER (101-1002) • Maintain regular contact with City Council members to insure they are fully informed of all significant activities occurring in or around the City; • Coordinate City participation in various governmental organizations such as the League of California Cities, California Contract Cities Association, South Bay Cities Council of Governments and Southern California Association of Governments, including attending regional meetings, participating in seminars, and other as-needed support; • Monitor the activities of City departments to insure they are carrying out City Council policy; • Prepare weekly status reports, which provide updates on various activities and outstanding issues to the City Council; • Oversee the preparation of the City Council agendas; • Supervise the development, preparation and implementation of the City budget; • Monitor state and federal legislation affecting municipalities; • Handle resident concerns and disputes, which are not resolved at the department level; and, • Maintain daily contact with the City Attorney’s Office regarding any pertinent City activities, citizen contacts or events that may require the City Attorney’s early involvement. • Administer the General Liability, Workers Compensation, and Property insurance coverage programs; • Coordinate City participation in the California Joint Powers Insurance Authority (CJPIA), which is the pooling agency for 123 cities and governmental agencies; • Process all liability claims filed against the City; and • Monitor the City's risk prevention and safety program. City Manager Carolyn Lehr 55 CITY CLERK (101-1004) • Coordinate activities relating to City Council, Redevelopment Agency and Improvement Authority meetings, including the preparation and distribution of the agenda; publication of the agenda on the City’s website, and preparation of the minutes; • Notification of interested parties through publication, the U. S. mail, the City’s email listserve, and/or posting, as required; • Administer all general and special municipal elections; • Receive and process all campaign statements filed by elected officials and candidates under the Political Reform Act; • Respond to inquiries about voter registration and polling places; • Filing Officer for the City's Conflict of Interest Code; • Conduct the recruitment for all citizen advisory boards; • Update the City Council Rules of Procedure; • Accept service on and process all subpoenas, records requests, claims, and summonses; • Process notarized, recorded, and certified City documents; • Manage supplemental updates of the Municipal Code, LA County Code, and Government Code; and, • Administer the City's records management program including the creation, processing, retrieval, storage, destruction and retention of City records. COMMUNITY OUTREACH (101-1005) • Coordinate Town Hall meetings and workshops, Community Leaders Breakfasts, and the monthly Mayor's Breakfast meetings; • Edit and publish two City Newsletters per year; • Prepare approximately 100 proclamations, certificates of appreciation and letters of commendation per year; • Ensure graphic continuity in the use of the City’s logo in all City publications; • Issue and oversee approximately 50 film permits per year; • Administer cable television franchise, including handling customer service complaints; and, • Oversee the broadcast of City meetings and other programming shown on the local government cable access channel. Deputy City Manager Carolynn Petru 56 RPV TV (226-1007) • Provide educational programming and useful information, which is of particular value to the residents of Rancho Palos Verdes, in programs that are produced or commissioned by the City. • Provide educational opportunities for students to learn pre-production, production and post- production of programs that are to be broadcast on cable television. PERSONNEL (101-1011) • Administer the City’s salary ranges and merit pool; • Conduct personnel recruitments; • Monitor performance reviews, promotions and disciplinary actions; • Conduct employee training sessions; and • Prepare and update the Management and Competitive Service Personnel Rules, job descriptions and the Administrative Instruction Manual. Human Resources Manager Eric Mausser EMPLOYEE BENEFITS (685-1015) • Administer employee health care, disability, retirement, and other benefit programs; and, • Manage the employee bonus and tuition reimbursement programs. CITY ADMINISTRATION PERFORMANCE INDICATORS EMPLOYEE INCENTIVE PROGRAM City Council challenged staff to develop an employee incentive program for the coming year that tied incentive compensation levels to positive, pro-active financial and customer service improvements, beginning in Fiscal Year 10-11. Applying a private-sector, incentive-based model, staff was tasked with offsetting potential personnel incentive payments by identifying cost savings and locating new sources of revenue--all while improving service and efficiency. Rancho Palos Verdes is already a lean organization with the lowest revenue per capita in the South Bay and the fewest full-time employees for its population. 57 Staff met the challenge, generating a total of 138 suggestions. A multi-departmental committee examined the suggestions closely and identified the best ideas. 17 ideas involved cost savings/new revenue and 29 provided enhanced customer service and organizational efficiencies. Those ideas totaled over $600,000 in cost savings and revenue generation, far exceeding City Council’s target of $150,000 for fiscal year 10-11. Staff’s suggestions and accomplishments were highlighted at a “Spotlight on Achievements” event on May 3, 2011. CITY COUNCIL MINUTES In June 2009, the Council authorized the City Clerk’s Office to convert from preparing summary minutes to action minutes for all televised City Council meetings and detailed minutes for all non-televised City Council meetings. As a result of this change, the City Clerk discontinued the use of a contract minute taker and began transcribing the minutes in-house. The goal is to have the draft minutes ready for Council’s adoption within thirty days of the meeting, including the time it takes for the City Clerk to circulate the draft minutes to staff for comments prior to placing them on the agenda for approval. As reflected in the following graph, there has been a marked decrease in turnaround time for the production of the minutes, in spite of an increase in the number of meetings and other increasing work demands in the office. For purposes of comparison, in 2007, there were 32 Council meetings with an average time between the meeting date and the date of approval of the minutes of approximately 98 days; and in 2008, there were 35 Council meetings with an average time between the meeting date and the date of approval of the minutes of approximately 103 days. As further illustrated in the graph, in 2009 there were 40 meetings with an average time between the meeting date and the date of approval of the minutes of approximately 43 days; and in 2010 there were 44 meetings with an average time between the meeting date and the date of approval of the minutes of approximately 28 days. Approval of Council Minutes 0 20 40 60 80 100 120 2007 2008 2009 2010 Year A v e r a g e N u m b e r o f D a y s t o A p p r o v e 58 PERSONNEL Over the last 10 years, employee resignations have averaged 4.6 per year, or about 8% of the City’s full-time staff. Employee Turn Over 0 1 2 3 4 5 6 7 8 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 Fiscal Year N u m b e r o f R e s i g n a t i o n s RISK MANAGEMENT The number of Workers Compensation claims (including part-time staff and volunteers) has remained low through the years. Rancho Palos Verdes is consistently among the leaders in low workers compensation losses among cities of our size and risk. The recent increase in claims reflects a change in the industry standards of what constitutes a claim. Workers Compensation Claims Fiscal Year Number 1999-00 0 2000-01 1 2001-02 0 2002-03 0 2003-04 1 2004-05 0 2005-06 0 2006-07 0 2007-08 1 2008-09 2 2009-10 5 The majority of liability claims filed against the City tend to be related to City trees, traffic accidents and trip and falls at City facilities. The City’s liability claims tend to average fewer than fifteen claims annually. However, the number of claims increased substantially in 2005- 59 2006 as a result of the 2004/2005 disaster rainstorms. Our claim experience compared with other cities of our size and risk is about average. Liability Claims 0 5 10 15 20 25 30 35 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 Fiscal Year N u m b e r o f C l a i m s 60 Account # Account Description Budget Program:City Manager Department:City Administration Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1002-411-11-00 SALARY & WAGES - FT -390,295 -481,473 -480,700 -553,600 -639,900 -670,100 101-1002-411-12-00 SALARY & WAGES - PT -19,240 -29,433 -34,000 -34,000 0 0 101-1002-411-29-00 EMPLOYEE BENEFITS -119,540 -169,779 -147,117 -147,117 -229,300 -245,900 101-1002-411-32-00 PROF/TECH SERVICE -20,305 -70,262 -85,000 -193,000 -213,000 -113,000 101-1002-411-52-00 INSURANCE -667,195 -417,170 -750,000 -750,000 -555,000 -580,000 101-1002-411-53-00 POSTAGE -50 -29 -100 -100 -100 -100 101-1002-411-55-00 PRINTING & BINDING -407 -494 -600 -600 -600 -600 101-1002-411-56-00 MILEAGE REIMBURSE -662 -496 -300 -300 -200 -200 101-1002-411-57-00 MEETINGS & CONFRNC -11,548 -8,395 -4,500 -4,500 -8,500 -8,500 101-1002-411-59-10 TRAINING 0-2980000 101-1002-411-59-20 MEMBERSHIPS & DUES -21,162 -21,253 -22,000 -22,000 -22,000 -22,000 101-1002-411-59-30 PUBLICATIONS -330 -197 -250 -250 -200 -200 101-1002-411-61-00 OP SUPP/MINOR EQUIP -2,556 -1,520 -2,900 -2,900 -1,500 -1,500 101-1002-411-71-00 LAND -200 -163,178 0 -7,000 0 0 101-1002-411-94-10 EQUIP REPLACE CHARG -13,500 -4,100 -3,400 -3,400 -26,000 -32,900 -1,266,990 -1,368,077 -1,530,867 -1,718,767 -1,696,300 -1,675,000Expenditure Subtotals 101-1002-325-10-00 FILM PERMITS 21,408 68,982 50,000 50,000 License/Permit 76,900 78,400 21,408 68,982 50,000 50,000 76,900 78,400Revenue Subtotals -1,245,582 -1,299,095 -1,480,867 -1,668,767 -1,619,400 -1,596,600Net (Uses)/Resources Program Totals 61 Budget Program:City Manager Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 101-1002-411-11-00 SALARY & WAGES - FT 639,900 670,100 Salaries and wages paid to full-time City employees allocated to this program. 101-1002-411-29-00 EMPLOYEE BENEFITS 229,300 245,900 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1002-411-32-00 PROF/TECH SERVICE 213,000 113,000 Funds professional contract services for a grant writing consultant ($50,000), aviation (aircraft noise) consultant ($15,000) and federal lobbyist to pursue funding for the San Ramon Canyon Stabilization project ($48,000). FY11-12 includes a one-time expenditure of $100,000 to conduct a community survey. 101-1002-411-52-00 INSURANCE 555,000 580,000 Cost for the City’s general liability and property insurance coverage through the California Joint Powers Insurance Authority (CJPIA). The annual fluctuations in insurance cost results from retrospective refunds or deposits. These adjustments are applied annually based on CJPIA’s analysis of the City’s actual claims history. 101-1002-411-53-00 POSTAGE 100 100 Charges for express mail, messenger and delivery services. 101-1002-411-55-00 PRINTING & BINDING 600 600 Charges for outside printing and/or binding for letterhead, business cards, forms, brochures and other published documents. 101-1002-411-56-00 MILEAGE REIMBURSE 200 200 Reimbursement for use of employees' private automobiles for City business. 101-1002-411-57-00 MEETINGS & CONFRNCS 8,500 8,500 Expenses related to travel by employees in the City Manager's Office to meetings and conferences sponsored by the League of California Cities, South Bay Council of Governments and California Contract Cities Association. Other travel may be included in this account, such as special lobbying trips to 62 Budget Program:City Manager Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration Sacramento and attendance at miscellaneous regional meetings. 101-1002-411-59-20 MEMBERSHIPS & DUES 22,000 22,000 Funds membership in the following organizations: 1. Rotary Club of the Palos Verdes Peninsula 2. League of California Cities 3. International City Managers Association (ICMA) 4. American Planning Association (APA) 5. Local Agency Formation Commission (LAFCO) participation fee 101-1002-411-59-30 PUBLICATIONS 200 200 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-1002-411-61-00 OP SUPP/MINOR EQUIP 1,500 1,500 This budget provides for miscellaneous office supplies. 101-1002-411-94-10 EQUIP REPLACE CHARGE 26,000 32,900 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 63 Account # Account Description Budget Program:City Clerk Department:City Administration Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1004-411-11-00 SALARY & WAGES - FT -166,652 -186,208 -185,300 -185,300 -242,000 -254,100 101-1004-411-12-00 SALARY & WAGES - PT -937 -17,163 -2,000 -2,000 0 0 101-1004-411-29-00 EMPLOYEE BENEFITS -74,110 -80,437 -71,209 -71,209 -103,700 -111,800 101-1004-411-32-00 PROF/TECH SERVICE -23,798 -85,970 -8,300 -189,300 -112,500 -8,500 101-1004-411-53-00 POSTAGE 0-120000 101-1004-411-54-00 LEGAL NOTICES AND AD -1,978 -3,023 -2,500 -2,500 -2,500 -2,500 101-1004-411-55-00 PRINTING & BINDING 0-510000 101-1004-411-56-00 MILEAGE REIMBURSE -325 -55 -200 -200 -250 -250 101-1004-411-57-00 MEETINGS & CONFRNC -469 -557 -2,000 -2,000 -2,000 -2,000 101-1004-411-59-10 TRAINING -2,200 -480 -3,000 -3,000 -5,100 -5,100 101-1004-411-59-20 MEMBERSHIPS & DUES -467 -457 -540 -540 -1,200 -1,200 101-1004-411-59-30 PUBLICATIONS 0 -71 -100 -100 -100 -100 101-1004-411-61-00 OP SUPP/MINOR EQUIP -652 -3,105 -3,000 -3,000 -3,200 -3,200 101-1004-411-94-10 EQUIP REPLACE CHARG -4,800 -1,700 -1,400 -1,400 -20,000 -25,700 -276,388 -379,289 -279,549 -460,549 -492,550 -414,450Expenditure Subtotals -276,388 -379,289 -279,549 -460,549 -492,550 -414,450Net (Uses)/Resources Program Totals 64 Budget Program:City Clerk Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 101-1004-411-11-00 SALARY & WAGES - FT 242,000 254,100 Salaries and wages paid to full-time City employees allocated to this program. 101-1004-411-29-00 EMPLOYEE BENEFITS 103,700 111,800 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1004-411-32-00 PROF/TECH SERVICE 112,500 8,500 1. The cost of the November 2011 General Municipal Election. (FY11-12 only $104,000) 2. Miscellaneous election expenses include consulting, translation and election supplies from Martin & Chapman. ($5,000) 3. Municipal Code and County Code updates and maintenance. ($3,500) 101-1004-411-54-00 LEGAL NOTICES AND ADS 2,500 2,500 Publication of legal notices and advertisement for advisory board recruitment, including election notices in FY11-12. 101-1004-411-56-00 MILEAGE REIMBURSE 250 250 Reimbursement to staff for use of personal vehicles for attending meetings and conferences. 101-1004-411-57-00 MEETINGS & CONFRNCS 2,000 2,000 Attendance at various City Clerks Association and Records Management meetings and conferences. 101-1004-411-59-10 TRAINING 5,100 5,100 Training and continuing education focusing on election laws, records management and notary commission. 101-1004-411-59-20 MEMBERSHIPS & DUES 1,200 1,200 Funds membership in the following organizations: 1. International Institute of Municipal Clerks 2. City Clerks Association of California 3. Association of Records Managers & Administrators (ARMA International) 4. Association for Information and Image Management (AIIM) 65 Budget Program:City Clerk Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 5. National Notary Association 101-1004-411-59-30 PUBLICATIONS 100 100 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-1004-411-61-00 OP SUPP/MINOR EQUIP 3,200 3,200 This budget provides for miscellaneous office supplies. 101-1004-411-94-10 EQUIP REPLACE CHARGE 20,000 25,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 66 Account # Account Description Budget Program:Community Outreach Department:City Administration Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1005-411-11-00 SALARY & WAGES - FT -34,517 0 0 0 0 0 101-1005-411-29-00 EMPLOYEE BENEFITS -12,110 0 0 0 0 0 101-1005-411-32-00 PROF/TECH SERVICE -1,26100000 101-1005-411-43-00 MAINTENANCE SERVICE 0000-900-900 101-1005-411-53-00 POSTAGE -4,744 -3,200 0 0 -5,500 -5,500 101-1005-411-55-00 PRINTING & BINDING -10,239 -5,438 -1,000 -12,000 -15,000 -15,000 101-1005-411-56-00 MILEAGE REIMBURSE -26 -23 -100 -100 -100 -100 101-1005-411-57-00 MEETINGS & CONFRNC -17,946 -19,100 -19,000 -19,000 -19,000 -19,000 101-1005-411-59-20 MEMBERSHIPS & DUES -3,205 -3,180 -3,300 -3,300 -3,300 -3,300 101-1005-411-61-00 OP SUPP/MINOR EQUIP -7,403 -1,520 -6,500 -6,500 -3,500 -3,500 101-1005-411-93-00 CITY GRANTS -51,900 -53,500 -53,500 -53,500 -60,500 -60,500 -143,351 -85,961 -83,400 -94,400 -107,800 -107,800Expenditure Subtotals -143,351 -85,961 -83,400 -94,400 -107,800 -107,800Net (Uses)/Resources Program Totals 67 Budget Program:Community Outreach Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 101-1005-411-43-00 MAINTENANCE SERVICES 900 900 The cost of the weekly cable television channel guide. 101-1005-411-53-00 POSTAGE 5,500 5,500 Postage costs for mailing a quarterly City Newsletter and the cost of postage permits. The Waste Reduction fund pays 35% of this cost to promote recycling activities. 101-1005-411-55-00 PRINTING & BINDING 15,000 15,000 Charges for outside printing and/or binding for letterhead, business cards, forms, brochures and other published documents ($1,000). This budget also reflects the cost of printing a quarterly City Newsletter ($14,000). The Waste Reduction fund pays for 35% of this cost to promote recycling activities. 101-1005-411-56-00 MILEAGE REIMBURSE 100 100 Reimbursement to staff for use of personal vehicles for attending meetings. 101-1005-411-57-00 MEETINGS & CONFRNCS 19,000 19,000 Expenses are included for the following events: 1. Community Leaders' Breakfast. ($2,000) 2. Annual Holiday Reception. ($4,000) 3. Mayors Luncheons with the Mayors from the other three Peninsula cities and a member from the Palos Verdes Peninsula Unified School District Board. ($1,200) 4. Mayor/Committee Chair breakfasts, City Council meetings and workshops, as well as agenda preparation meetings. ($11,800) 101-1005-411-59-20 MEMBERSHIPS & DUES 3,300 3,300 This item provides for City memberships in the following organizations: 1. Peninsula Chamber of Commerce 2. San Pedro Chamber of Commerce 3. Palos Verdes Peninsula Coordinating Council 101-1005-411-61-00 OP SUPP/MINOR EQUIP 3,500 3,500 This item includes City tiles, lapel pins, engraving and proclamations. 68 Budget Program:Community Outreach Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 101-1005-411-93-00 CITY GRANTS 60,500 60,500 This item provides specific grants to the following non-profit organizations serving the Peninsula and South Bay area: Animal Lovers of South Bay $500 Chamber Orchestra of the South Bay $500 Harbor Community Clinic $4,000 Helpline Youth Counseling $1,000 Kiwanis Club of Rolling Hills Estates $5,000 Los Serenos de Point Vicente $7,000 Norris Center for the Performing Arts $2,500 Palos Verdes Library District (Annex) $10,000 Peninsula Seniors $10,000 Peninsula Symphony Association $500 Pet Protector's League $2,000 South Bay Chamber Music Society $500 South Bay Children’s Health Center $10,000 South Bay Family Healthcare $5,000 Support for Harbor Area Women’s Lives (SHAWL) $2,000 69 Account # Account Description Budget Program:RPV TV Department:City Administration Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1006-411-12-00 SALARY & WAGES - PT 0 0 0 0 -27,200 -28,600 101-1006-411-29-00 EMPLOYEE BENEFITS 0 0 0 0 -2,600 -2,800 101-1006-411-32-00 PROF/TECH SERVICE 0 0 0 0 -52,000 -53,000 101-1006-411-59-20 MEMBERSHIPS & DUES 0000-100-100 101-1006-411-61-00 OP SUPP/MINOR EQUIP 0 0 0 0 -14,000 -14,000 101-1006-411-94-10 EQUIP REPLACE CHARG 0 0 0 0 -5,100 -6,200 226-1007-411-12-00 SALARY & WAGES - PT -14,700 -20,150 -27,900 -27,900 0 0 226-1007-411-29-00 EMPLOYEE BENEFITS -2,290 0 -3,232 -3,232 0 0 226-1007-411-32-00 PROF/TECH SERVICE -56,950 -69,260 -51,000 -51,000 0 0 226-1007-411-43-00 MAINTENANCE SERVICE -7,669 -3,000 0 0 0 0 226-1007-411-59-20 MEMBERSHIPS & DUES -900 -75 -1,000 -1,000 0 0 226-1007-411-61-00 OP SUPP/MINOR EQUIP -17,080 -2,240 -2,500 -2,500 0 0 226-1007-411-94-10 EQUIP REPLACE CHARG -1,500 -1,000 -800 -800 0 0 -101,089 -95,725 -86,432 -86,432 -101,000 -104,700Expenditure Subtotals 226-1007-361-10-00 INTEREST EARNINGS 192 -12 10 10Interest 00 226-1007-365-10-00 DONATIONS 0 0 1,000 1,000 Other Revenue 00 192 -12 1,010 1,010 0 0Revenue Subtotals 226-1007-391-10-00 TRANSFERS IN 54,590 105,000 85,000 85,000 Fr Gen'l fund 00 54,590 105,000 85,000 85,000 0 0Transfers In Subtotals -46,307 9,263 -422 -422 -101,000 -104,700Net (Uses)/Resources Program Totals 70 Budget Program:RPV TV Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 101-1006-411-12-00 SALARY & WAGES - PT 27,200 28,600 Salaries and wages paid to part-time City employees allocated to this program. 101-1006-411-29-00 EMPLOYEE BENEFITS 2,600 2,800 The cost of employee benefits allocated to this program via the employee benefits charge. 101-1006-411-32-00 PROF/TECH SERVICE 52,000 53,000 Professional services for editing content and production labor, as well as the Station Manager's professional services. 101-1006-411-59-20 MEMBERSHIPS & DUES 100 100 City membership in the National Association of Telecommunications Officers and Advisors (NATOA). 101-1006-411-61-00 OP SUPP/MINOR EQUIP 14,000 14,000 Miscellaneous operating supplies and minor equipment for production purposes, including camcorders, microphones, monitors, tripods, etc. 101-1006-411-94-10 EQUIP REPLACE CHARGE 5,100 6,200 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 71 Account # Account Description Budget Program:Personnel Department:City Administration Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1011-411-11-00 SALARY & WAGES - FT -102,710 -125,060 -131,200 -131,200 -151,000 -158,600 101-1011-411-29-00 EMPLOYEE BENEFITS -21,110 -46,248 -40,169 -40,169 -54,700 -58,900 101-1011-411-32-00 PROF/TECH SERVICE -44,245 -27,722 -20,000 -60,000 -32,250 -32,250 101-1011-411-54-00 LEGAL NOTICES AND AD -8,041 -1,717 -7,500 -7,500 -3,000 -3,000 101-1011-411-55-00 PRINTING & BINDING 0 -833 -4,000 -4,000 -2,000 -2,000 101-1011-411-56-00 MILEAGE REIMBURSE -42 0 0 0 -200 -200 101-1011-411-57-00 MEETINGS & CONFRNC -490 -2,576 -600 -600 -800 -800 101-1011-411-59-10 TRAINING 0 -411 -2,000 -2,000 -2,000 -2,000 101-1011-411-59-20 MEMBERSHIPS & DUES -150 -510 -1,000 -1,000 -600 -600 101-1011-411-59-30 PUBLICATIONS -371 -49 0 0 -100 -100 101-1011-411-61-00 OP SUPP/MINOR EQUIP -425 -386 -400 -400 -500 -500 101-1011-411-94-10 EQUIP REPLACE CHARG -1,500 -700 -600 -600 -4,200 -5,300 -179,084 -206,212 -207,469 -247,469 -251,350 -264,250Expenditure Subtotals -179,084 -206,212 -207,469 -247,469 -251,350 -264,250Net (Uses)/Resources Program Totals 72 Budget Program:Personnel Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 101-1011-411-11-00 SALARY & WAGES - FT 151,000 158,600 Salaries and wages paid to full-time City employees allocated to this program. 101-1011-411-29-00 EMPLOYEE BENEFITS 54,700 58,900 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1011-411-32-00 PROF/TECH SERVICE 32,250 32,250 This item provides funds for professional services related to special personnel and employee issues and employment services. 1. ADP (Human Resources/Benefits Management System) $8,000 2. Leadership and succession consulting $20,000 3. Pre-employment physical exams $2,000 4. Background investigations with the California Department of Justice $1,500 5. Fingerprinting service $750 101-1011-411-54-00 LEGAL NOTICES AND ADS 3,000 3,000 Personnel recruitment advertisements in local newspapers, "Jobs Available" and other professional periodicals. 101-1011-411-55-00 PRINTING & BINDING 2,000 2,000 Printing employment applications, handbooks and other personnel related materials. 101-1011-411-56-00 MILEAGE REIMBURSE 200 200 Reimbursement to staff for use of personal vehicles for attending meetings. 101-1011-411-57-00 MEETINGS & CONFRNCS 800 800 Attendance at various human resource association meetings. 101-1011-411-59-10 TRAINING 2,000 2,000 Training and continuing education focusing on personnel law, team building and benefits administration. 101-1011-411-59-20 MEMBERSHIPS & DUES 600 600 Funds membership in human resources professional organizations. 73 Budget Program:Personnel Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 101-1011-411-59-30 PUBLICATIONS 100 100 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-1011-411-61-00 OP SUPP/MINOR EQUIP 500 500 Miscellaneous office supplies. 101-1011-411-94-10 EQUIP REPLACE CHARGE 4,200 5,300 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 74 Account # Account Description Budget Program:Employee Benefits Department:City Administration Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 685-1015-499-21-00 INSURANCE-EMPLOYEE -673,265 -668,168 -636,800 -636,800 -769,000 -835,700 685-1015-499-22-00 FICA/MEDICARE 3,701 -84,619 -95,260 -95,260 -89,600 -93,800 685-1015-499-23-00 RETIREMENT (PERS)-1,508,304 -2,475,581 -831,000 -831,000 -1,069,000 -1,150,700 685-1015-499-24-00 TUITION REIMBURSE -573 -792 -2,400 -2,400 -800 -800 685-1015-499-25-00 DEFERRED COMP MATC 0 -4,395 0 0 -15,000 -15,000 685-1015-499-27-00 BONUS POOL -70,607 -77,450 -81,100 -117,408 -114,300 -119,700 685-1015-499-28-00 RETIREMENT HEALTHC -3,824 -174,091 -76,900 -76,900 -80,200 -82,600 685-1015-499-52-00 INSURANCE -65,576 -63,817 -81,100 -81,100 -53,000 -56,000 685-1015-499-54-00 LEGAL NOTICES AND AD -1600000 -2,318,464 -3,548,913 -1,804,560 -1,840,868 -2,190,900 -2,354,300Expenditure Subtotals 685-1015-381-30-00 EMPLOYEE BENE CHAR 1,615,134 2,126,672 1,825,467 1,825,467 Chg for Svcs 2,190,900 2,354,300 685-1015-361-10-00 INTEREST EARNINGS 8,927 846 0 0Interest 1,720 40 1,624,061 2,127,518 1,825,467 1,825,467 2,192,620 2,354,340Revenue Subtotals 685-1015-491-91-00 TRANSFERS OUT 0 0 0 0 -340,000 0 0 0 0 0 -340,000 0Transfers Out Subtotals -694,403 -1,421,395 20,907 -15,401 -338,280 40Net (Uses)/Resources Program Totals 75 Budget Program:Employee Benefits Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration 685-1015-491-91-00 TRANSFERS OUT 340,000 0 Transfer prior years' savings back to the General Fund. 685-1015-499-21-00 INSURANCE-EMPLOYEE 769,000 835,700 The City's contribution for employee medical, dental, life, long- term disability and other insurance. 685-1015-499-22-00 FICA/MEDICARE 89,600 93,800 The City is required to contribute 1.45% of an employee's salary to Medicare. This requirement applies to all employees hired after April 1, 1986. In addition, the City also pays 6.2% Social Security for part-time employees that are not enrolled in the City's PERS pension plan. 685-1015-499-23-00 RETIREMENT (PERS)1,069,000 1,150,700 Based on the October 2010 actuarial valuation, the City's FY11-12 employer contribution rate will be 13.353%. Based on the same valuation, the estimated FY12-13 rate is 13.9%. The City’s employees pay the employee contribution. 685-1015-499-24-00 TUITION REIMBURSE 800 800 Tuition reimbursement for employees in accordance with the City's educational incentive plan. 685-1015-499-25-00 DEFERRED COMP MATCH 15,000 15,000 The City's matching contribution to the City Manager's deferred compensation account. 685-1015-499-27-00 BONUS POOL 114,300 119,700 The Employee Incentive Program, initiated in FY94-95, allows for monetary awards in recognition of exemplary performance. The allocated amounts are based on 2% of salary. 685-1015-499-28-00 RETIREMENT HEALTHCARE 80,200 82,600 The budget amounts represent per pay period contributions of $52.58 and $53.63 for FY11-12 and FY12-13, respectively increased by the Consumer Price Index. 685-1015-499-52-00 INSURANCE 53,000 56,000 This line item reflects the City's share of the annual deposit for Workers Compensation Insurance coverage. The City is a 76 Budget Program:Employee Benefits Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:City Administration member of the California Joint Powers Insurance Authority (CJPIA) which determines all participating City's required deposits using a seven-year history of actual incurred losses and expenses. 77 PUBLIC SAFETY The public safety program provides for the overall protection and preservation of the City, including its residents, business owners and visitors. Public safety programs, which are administered by the City Manager’s Office, include Sheriff, Special Programs, and Emergency Preparedness. SHERIFF The City contracts with the Los Angeles County Sheriff's Department for general law enforcement services through a joint regional law enforcement agreement with the Cities of Rolling Hills and Rolling Hills Estates. The Deputy City Manager serves as the liaison to the Regional Law Enforcement Committee. Sheriff services include: patrol services, traffic and parking enforcement, general and specialized investigations, and various crime prevention services. SPECIAL PROGRAMS Special law enforcement programs include school crossing guard services, the parking citation- processing contract, sobriety checkpoint and seat belt enforcement programs and the “Student and the Law” classes taught at Palos Verdes Peninsula High School and Rancho Del Mar Continuation School by deputies from the Lomita Sheriff’s Station. 78 EMERGENCY PREPAREDNESS Through the Emergency Preparedness program, the City provides for disaster planning and coordination of a comprehensive emergency action program in the event of a natural or man-made disaster. The City Manager’s Office is responsible for maintaining the City’s emergency supplies, training City staff, updating the City’s Emergency Operations Plan, coordinating with the County and other local agencies, and providing staff support to the City’s Emergency Preparedness Committee. PUBLIC SAFETY GRANTS The Public Safety Grants program accounts for grants received by the City that are restricted to certain public safety expenditures The City has received California Law Enforcement Equipment Program (CLEEP) funds from the state, which are used to purchase technology and equipment for law enforcement. These monies are recorded in a special revenue fund and transferred out to pay for eligible public safety costs expended within the General fund. In 2008 and 2011, CLEEP funds were used to purchase a patrol car equipped with an Automatic License Plate Recognition (ALPR) software system. PUBLIC SAFETY PERFORMANCE INDICATORS PART I CRIMES Part I offenses are used by law enforcement agencies in the United States to reveal the extent of criminal activity and to identify trends. Part I crimes include criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny theft, grand theft auto and arson. There were no homicides or incidents of arson in 2010, but there were 8 reported cases of rapes, 5 robberies and 29 aggravated assaults for a total of 42 violent crimes. The majority of the rape cases involved victims who knew their assailant, often associated with domestic violence incidents. Therefore, there was no indication of a serial rapist in the community. 79 PART 1 CRIMES 0 100 200 300 400 500 600 700 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Calendar Year Re p o r t e d I n c i d e n t s Violent Crimes Burglary Larceny Theft Grand Theft Auto Total Cities often use a formula based on the number of Part I Crimes committed each year per 10,000 in population as a way of expressing the overall crime rate in the community. The chart below compares the crime rate in Rancho Palos Verdes using this formula since 2001: Year Crimes Rate 2001 123.06 2002 137.61 2003 122.42 2004 122.42 2005 100.57 2006 120.41 2007 139.28 2008 123.33 2009 102.38 2010 110.24 In 2008, about 110 people out of every 10,000 in Rancho Palos Verdes were victims of a Part 1 Crime, compared to 246 for the entire area of Los Angeles County served by the Sheriff’s Department. 80 SHERIFF’S RESPONSE TIME The Sheriff’s goal is to respond to calls for assistance in a timely manner, especially with regard to immediate needs and emergency situations. The Lomita Sheriff Station’s estimated average response times are as follows: Sheriff’s Response Time Performance Type of Calls Desired Response Time Average Routine Within 60 minutes Most often 25 minutes or less Immediate Within 20 minutes Most often 10 minutes or less Emergency Within 10 minutes Most often 6 minutes or less CORE DEPUTY TEAM First established in FY96-97, the Community Resource (CORE) Team provides Sheriff Deputies assigned to address juvenile crime and delinquency issues, assist with emergency preparedness, coordinate with the City’s volunteer Neighborhood Watch program, patrol open space areas and resolve neighborhood disputes. One of the CORE Team’s primary missions is to police the local high schools and intermediate schools and the adjacent shopping areas to detect and deter juvenile crime. Because of the variables involved in the reporting of data on juvenile crime, the exact effect the CORE team has had on juvenile crime in the City is uncertain. For the City of Rancho Palos Verdes, however, the Sheriff’s Department has reported the following number of incidents involving youth, which indicates a declining trend during the first four years of the program and relative stability since that time, with only one discernible uptick in 2005: Year Juvenile Crimes Number of Deputies 1997 149 reports 1 1998 99 reports 1 1999 95 reports 2 2000 66 reports 2 2001 42 reports 3 2002 36 reports 3 2003 45 reports 3 2004 32 reports 3 2005 51 reports 3 2006 31 reports 3 2007 27 reports 3 2008 31 reports 3 2009 27 reports 2 2010 31 reports 2 According to the Sheriff’s Department, the criteria consisted of all crime reports involving a subject between the ages of five and seventeen. This included both identified subjects and unidentified subjects with a description provided by a witness (based on information provided by the Los Angeles County Sheriff’s Department, Lomita Station). 81 ANIMAL CONTROL The City contracts with the County of Los Angeles, Department of Animal Care and Control (LAC DACC) for basic service. The County provides and charges for services tendered upon request or service call. The agency’s target response times are identified below. Animal Control Target Response Times by Priority LAC DACC Policy: OPF 130 Priority 1 One Hour Bite/Attack in Progress Injured Animals Police Assist Other High Risk or Dangerous Call Priority 2 Four Hours Animals Confined by the Reporting Party Priority 3 Twenty-Four (24) Hours Dead Animals Patrol for Loose Dogs on Complaint Priority 4 Seven (7) Days Dogs Running from a Known Address Barking Dog Complaint The LAC DACC’s target response times fall in the high and medium level of Response Time Standards as outlined by the League of California Cities, A “How To” Guide for Assessing Effective Service Levels in California Cities (Sacramento: League of California Cities, 1994) pp 18-19 (see below). League of California Cities’ Response Time Standards Agency Service Levels Incident High Medium Low Endangering Human Life/ Safety Immediate Action Sick/Injured Less than .25 hrs .25 - 4 hrs More than 4 hrs Aggressive Animal Less than .33 hrs .33 - 1.33 hrs More than 2 hrs Neglect/Cruelty Less than 1 hr 1 - 24 hrs More than 24 hrs Confined/Trapped Less than 1.5 hrs 1.5 - 24 hrs More than 24 hrs Nuisance Animal Less than 4 hrs 4 - 72 hrs More than 72 hrs Dead Animal Pick-up Less than 4 hrs 4 - 36 hrs More than 36 hrs 82 City’s Animal Control Service Level Indicators FY 09-10 FY08-09 FY 07-08 FY 06-07 FY 05-06 FY 04-05 FY 03-04 FY 02-03 FY 01-02 Total Service Requests 567 1,510 1,572 1,489 1491 1,591 1,592 1,649 1,628 Field and Patrol Hours(1) 751 1,350 1,132 1,000 1,080 Dogs Impounded 63 52 99 64 80 66 88 Cats Impounded 105 37 44 158 109 109 117 183 211 Other(2) Animals Impounded 77 321 744 699 702(3) 697 717 n/a n/a Animals(3) Returned to Owners 27 20 43 28 27 24 38 28 24 Animals(3) Placed in New Homes 19 45 101 115 67 39 45 34 39 Licenses Collected(1) 2,426 2,717 3,311 4,680 3,411 Penalties Collected(1) 136 105 167 912 135 Canvassing and Clinic Hours(1) 0 0 5 1,297 0 (1) Information on this area of service was previously not provided (2) Other animals include birds, bunnies, rats, reptiles, livestock, etc. (3) Includes dogs, cats, birds and other (4) Estimate as exact number is not available 83 Account # Account Description Budget Program:Sheriff Department:Public Safety Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1021-421-32-00 PROF/TECH SERVICE -3,941,881 -3,939,997 -3,994,087 -3,994,087 -3,953,000 -4,235,000 -3,941,881 -3,939,997 -3,994,087 -3,994,087 -3,953,000 -4,235,000Expenditure Subtotals 101-1021-351-10-00 MISC COURT FINES 205,635 172,994 203,600 140,600 Fine/Forfeiture 148,900 151,900 101-1021-351-20-00 FALSE ALARM FINES 8,100 5,900 13,400 13,400 Fine/Forfeiture 6,000 6,100 101-1021-369-10-00 MISC REVENUES 7,221 3,984 0 0Other Revenue 00 220,956 182,878 217,000 154,000 154,900 158,000Revenue Subtotals 101-1021-391-10-00 TRANSFERS IN 100,000 100,000 100,000 100,000 Fr PS Grants 00 100,000 100,000 100,000 100,000 0 0Transfers In Subtotals -3,620,925 -3,657,119 -3,677,087 -3,740,087 -3,798,100 -4,077,000Net (Uses)/Resources Program Totals 84 Budget Program:Sheriff Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Safety 101-1021-421-32-00 PROF/TECH SERVICE 3,953,000 4,235,000 The FY11-12 amount reflects and 3.07% increase, and the FY12- 13 amount reflects a 3.00% increase. 1. General Law Enforcement: Provides for basic law enforcement services by the Los Angeles County Sheriff’s Department as part of the Peninsula Regional Law Enforcement Agreement. This amount reflects the "One Price Model" concept established by the Sheriff’s Department in 1998. That concept was implemented to give cities greater flexibility in the use of their police force. For example, instead of purchasing units specifically for general law or traffic enforcement at different prices, this "cost model" approach enables the City to purchase units at "one price" and direct their use wherever necessary. Also included in this amount is the 4% liability cost for the Liability Trust Fund that is administered by the County of Los Angeles. For FY11-12 only, the Liability Trust Fund contribution requirement has been temporarily suspended. The FY12-13 amount includes the required 4% contribution. Oversight of this fund, however, is conducted by the Liability Trust Fund Oversight Committee, which was established by the Contract Cities Association. The City’s cost for this Oversight Committee is based upon an approximate cost of 0.1515% of the City’s contract with the Sheriff’s Department. 2. Traffic Control at Miraleste Intermediate School: A Los Angeles County Sheriff’s Community Service Officer (CSO) conducts traffic control at this location. The cost of a CSO is less than a Deputy Sheriff and the cost is shared among the three Regional Cities (Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills) based upon the percentage of their student population: RPV 75%, RHE 22%, and RH 3%. 3. Grant Deputy Program: This budget is for the Community Resource (CORE) policing team that polices Peninsula High School, Rancho del Mar Continuation School, Miraleste Intermediate School, Dodson Junior High School, the Peninsula Shopping Center and the open space areas on the south side of the Peninsula. The team also teaches Student & the Law classes at Peninsula High School and Rancho del Mar Continuation School. First established in FY96-97 with one deputy, the Team was increased in size until it had three deputies beginning in FY99- 00. Beginning in FY09-10, the regional contract CORE team has been reduced to two deputies. A portion of the funding for this program comes from a grant received from the State through the COPS (Brulte) legislation. 85 Account # Account Description Budget Program:Special Programs Department:Public Safety Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1024-421-32-00 PROF/TECH SERVICE -68,293 -28,640 -208,045 -236,045 -67,000 -67,000 101-1024-421-55-00 PRINTING & BINDING -1,931 -2,153 -2,500 -2,500 -2,500 -2,500 101-1024-421-61-00 OP SUPP/MINOR EQUIP -1,710 -7,501 -2,000 -2,000 -2,000 -2,000 -71,934 -38,294 -212,545 -240,545 -71,500 -71,500Expenditure Subtotals -71,934 -38,294 -212,545 -240,545 -71,500 -71,500Net (Uses)/Resources Program Totals 86 Budget Program:Special Programs Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Safety 101-1024-421-32-00 PROF/TECH SERVICE 67,000 67,000 This line item provides for the following professional and technical services: 1. Parking Citations: In cooperation with the other two regional cities, Rolling Hills and Rolling Hills Estates, the City contracts with an outside vendor for the processing and administration of parking citations. 2. Traffic Control at Rancho Vista Elementary School: This item pays for the City’s share of a part time employee of the City of Rolling Hills Estates who conducts traffic control at Rancho Vista Elementary School. The three regional cities share the cost: RPV 60%, RHE 30% and RH 10%. 3. Explorer Scouts: This program allows Sheriff Explorer Scouts to provide traffic control at the City's annual Whale of a Day celebration. 4. School Crossing Guards: The City contracts with an outside vendor to provide school crossing guards at Silver Spur Elementary School and Miraleste Intermediate School. The City is fully reimbursed by the Palos Verdes Peninsula School District for the services at Miraleste Intermediate School. 5. Annual targeted enforcement and outreach programs recommended by the Sheriff. 101-1024-421-55-00 PRINTING & BINDING 2,500 2,500 This item covers the cost of printing Parking Citation books for the Regional Law Enforcement Area. The cost is shared on a 60/30/10 basis with the other contract cities. 101-1024-421-61-00 OP SUPP/MINOR EQUIP 2,000 2,000 This item covers the costs associated with ongoing maintenance and miscellaneous supplies for the regions radar units. This cost is shared 60/30/10 among the Regional Cities. This program also funds maintenance of the City's speed trailer. 87 Account # Account Description Budget Program:Animal Control Department:Public Safety Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1025-421-11-00 SALARY & WAGES - FT -9,73800000 101-1025-421-29-00 EMPLOYEE BENEFITS -4,24000000 101-1025-421-32-00 PROF/TECH SERVICE -103,910 -77,845 -125,000 -140,000 -120,000 -122,500 101-1025-421-61-00 OP SUPP/MINOR EQUIP -38 -34 -250 -250 -250 -250 -117,926 -77,879 -125,250 -140,250 -120,250 -122,750Expenditure Subtotals 101-1025-326-10-00 ANIMAL CONTROL FEES 45,810 50,161 58,600 58,600 License/Permit 51,200 52,200 45,810 50,161 58,600 58,600 51,200 52,200Revenue Subtotals -72,116 -27,718 -66,650 -81,650 -69,050 -70,550Net (Uses)/Resources Program Totals 88 Budget Program:Animal Control Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Safety 101-1025-421-32-00 PROF/TECH SERVICE 120,000 122,500 The City contracts with the Los Angeles County Department of Animal Care & Control for animal control services. Services include animal shelter care, dog license administration and field services. The budget for contract services is partially offset by revenue derived from dog license fees. 101-1025-421-61-00 OP SUPP/MINOR EQUIP 250 250 This item is used for minor supplies associated with the City's annual vaccination clinic. 89 Account # Account Description Budget Program:Emergency Preparedness Department:Public Safety Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-1026-421-11-00 SALARY & WAGES - FT -18,161 -18,453 -24,900 0 -21,200 -22,300 101-1026-421-29-00 EMPLOYEE BENEFITS -7,990 -8,229 -7,045 -7,045 -9,100 -9,900 101-1026-421-32-00 PROF/TECH SERVICE -5,801 -44,649 -15,000 -72,000 -50,000 -50,000 101-1026-421-41-40 TELEPHONE SERVICE -2,947 -2,978 -2,750 -2,750 -3,000 -3,000 101-1026-421-53-00 POSTAGE 0-2,3000000 101-1026-421-55-00 PRINTING & BINDING -500 -2,843 -15,000 -15,000 -3,000 -3,000 101-1026-421-56-00 MILEAGE REIMBURSE -11 -105 -250 -250 -200 -200 101-1026-421-57-00 MEETINGS & CONFRNC -608 -541 -1,000 -1,000 -1,000 -1,000 101-1026-421-59-10 TRAINING 0 0 -500 -500 0 0 101-1026-421-59-20 MEMBERSHIPS & DUES -9,675 -9,675 -11,000 -11,000 -11,000 -11,000 101-1026-421-61-00 OP SUPP/MINOR EQUIP -18,336 -79,192 -20,500 -65,500 -30,000 -30,000 101-1026-421-94-10 EQUIP REPLACE CHARG -5,200 -2,300 -1,700 -1,700 -19,800 -26,500 -69,229 -171,265 -99,645 -176,745 -148,300 -156,900Expenditure Subtotals -69,229 -171,265 -99,645 -176,745 -148,300 -156,900Net (Uses)/Resources Program Totals 90 Budget Program:Emergency Preparedness Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Safety 101-1026-421-11-00 SALARY & WAGES - FT 21,200 22,300 Salaries and wages paid to full-time City employees allocated to this program. 101-1026-421-29-00 EMPLOYEE BENEFITS 9,100 9,900 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1026-421-32-00 PROF/TECH SERVICE 50,000 50,000 This budget provides for other items to support the Emergency Preparedness Committee meetings and recommendations, as well as Federal Emergency Management Agency claims management and Emergency Operation Center training. 101-1026-421-41-40 TELEPHONE SERVICE 3,000 3,000 This item provides emergency cellular and satellite telephone service for the City. 101-1026-421-55-00 PRINTING & BINDING 3,000 3,000 This item is used for public information items related to emergency preparedness, such as brochures, newsletter inserts, and guidebooks. 101-1026-421-56-00 MILEAGE REIMBURSE 200 200 Reimbursement to staff for use of personal vehicles for attending regional meetings related to emergency preparedness. 101-1026-421-57-00 MEETINGS & CONFRNCS 1,000 1,000 Expenses related to attendance by Administration employees at meetings and conferences sponsored by the California Emergency Services Association (CESA) and the Emergency Preparedness Commission (EPC). 101-1026-421-59-20 MEMBERSHIPS & DUES 11,000 11,000 This item is for membership dues in the Los Angeles County Area G Disaster Council and the Business and Industry Council for Emergency Planning and Preparedness (BICEPP). 101-1026-421-61-00 OP SUPP/MINOR EQUIP 30,000 30,000 This item provides as-needed emergency response supplies, such as rain gear, sandbags and water. 91 Budget Program:Emergency Preparedness Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Safety 101-1026-421-94-10 EQUIP REPLACE CHARGE 19,800 26,500 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 92 Account # Account Description Budget Program:Public Safety Grants Department:Public Safety Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 217-1027-421-69-00 OTHER MISCELLANEOU -32,285 0 0 0 -19,600 0 -32,285 0 0 0 -19,600 0Expenditure Subtotals 217-1027-334-10-00 CA BRULTE (COPS)100,000 100,000 100,000 100,000 From Oth Agen 00 217-1027-361-10-00 INTEREST EARNINGS 1,625 378 0 0Interest 170 120 101,625 100,378 100,000 100,000 170 120Revenue Subtotals 217-1027-491-91-00 TRANSFERS OUT -100,000 -100,000 -100,000 -100,000 To Gen'l fund 00 -100,000 -100,000 -100,000 -100,000 0 0Transfers Out Subtotals -30,660 378 0 0 -19,430 120Net (Uses)/Resources Program Totals 93 Budget Program:Public Safety Grants Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Safety 217-1027-421-69-00 OTHER MISCELLANEOUS 19,600 0 The accumulated fund balance is comprised mostly of prior years' interest earnings, and will be used to purchase automated license plate recognition equipment for the Lomita Sheriff's Station. 94 FINANCE & INFORMATION TECHNOLOGY The City's Finance and Information Technology Department is responsible for managing all financial and information technology affairs of the City. Specific activities accounted for within the department’s programs are listed below. FINANCE (101-2020) Finance Administration • Prepare the City budget; • Prepare the annual Five-Year Financial Model for mid-term financial planning; • Manage City cash balances and investments; • Administer trust deposit accounts; • Process annual business license applications; • Facilitate periodic audits of locally imposed taxes; • Maintain a capital asset inventory for the City; • Prepare the City’s Five-Year Capital Improvement Plan; and • Provide staff support to the Finance Advisory Committee and the Storm Drain Oversight Committee. Revenues and Expenditures • Process purchase orders and disbursements; • Prepare semi-monthly register of demands for City Council authorization; • Revenue receipts and accounts receivable billings and collections; • Monitor the City’s revenues; • False burglar alarm fee invoicing and collections; and • City property lease and rental invoicing and collections. Payroll • Process payroll and employee insurance benefits reporting and payments; and • Prepare federal and state payroll tax reports and payments. 95 Fiscal Reporting • Coordinate the annual independent audit of the City’s financial statements and preparation of the Comprehensive Annual Financial Report; • Prepare various state and federal reporting documents including the State Controller's Report for the both the City and the Redevelopment Agency, the annual State Street Expenditures Report, the annual Statement of Indebtedness Report, and the annual Gann Limit Report; and • Prepare internal monthly financial summaries and Cash Balance reports to the City Council. INFORMATION TECHNOLOGY – DATA (101-2030) • Maintain the website for the City; • Maintain the City’s software systems; and • Maintain the computer data network at City Hall and several park sites. INFORMATION TECHNOLOGY – VOICE (101-2035) • Maintain the Voice over Internet Protocol (VoIP) system at City Hall and several park sites. RDA DEBT SERVICE FUND (410-2010) The RDA Debt Service Fund is used to account for the accumulation of resources for the payment of principal and interest on the Redevelopment Agency's debt. The Agency's gross property tax increment revenue (net of the 20% Housing Set-Aside amount) is recorded in this fund. Property tax increment is the portion of property tax revenue from the Redevelopment Agency project area that exceeds the fixed base-year property tax revenue. The base-year of FY84-85 is the year in which the Agency was formed. 96 FINANCE & INFORMATION TECHNOLOGY PERFORMANCE INDICATORS • The City’s Comprehensive Annual Financial Report has earned the prestigious Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the past 18 years, beginning with the June 30, 1993 report. • The number of business licenses issued annually is presented below. Business Licenses Issued 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 FY05-06 FY06-07 FY07-08 FY08-09 FY09-10 • Website statistics are presented as number of page views for each year. Web Site Page Views in Total 0 1,000,000 2,000,000 3,000,000 4,000,000 FY05-06 FY06-07 FY07-08 FY08-09 FY09-10 Nu m b e r o f P a g e V i e w s 97 Account # Account Description Budget Program:Finance Department:Finance & Information Technology Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-2020-411-11-00 SALARY & WAGES - FT -545,649 -662,702 -706,400 -706,400 -716,800 -752,700 101-2020-411-12-00 SALARY & WAGES - PT -30,528 -31,973 -51,300 -51,300 -19,900 -20,900 101-2020-411-29-00 EMPLOYEE BENEFITS -205,874 -277,515 -245,580 -245,580 -277,700 -299,100 101-2020-411-32-00 PROF/TECH SERVICE -200,979 -224,480 -211,900 -252,900 -239,000 -243,400 101-2020-411-44-10 BUILDING & LAND RENT 0 -4,008 -4,300 -4,300 -4,100 -4,200 101-2020-411-54-00 LEGAL NOTICES AND AD -337 -190 -600 -600 -800 -800 101-2020-411-55-00 PRINTING & BINDING -1,376 -7,027 -6,500 -6,500 -6,500 -6,500 101-2020-411-56-00 MILEAGE REIMBURSE -589 -1,024 -500 -500 -1,000 -1,000 101-2020-411-57-00 MEETINGS & CONFRNC -3,379 -1,700 -4,500 -4,500 -4,200 -4,200 101-2020-411-59-10 TRAINING -2,906 -3,739 -4,000 -4,000 -4,000 -4,000 101-2020-411-59-20 MEMBERSHIPS & DUES -2,375 -3,944 -2,790 -2,790 -2,500 -2,500 101-2020-411-59-30 PUBLICATIONS -775 -402 -1,000 -1,000 -500 -500 101-2020-411-61-00 OP SUPP/MINOR EQUIP -3,161 -7,640 -8,300 -8,300 -4,500 -4,500 101-2020-411-69-00 OTHER MISCELLANEOU -36,123 -35,646 -30,000 -30,000 -37,000 -37,000 101-2020-411-94-10 EQUIP REPLACE CHARG -19,700 -7,300 -5,900 -5,900 -56,800 -72,700 -1,053,751 -1,269,290 -1,283,570 -1,324,570 -1,375,300 -1,454,000Expenditure Subtotals 101-2020-316-10-00 BUSINESS LICENSE TAX 531,982 609,176 520,800 608,800 Taxes 593,300 605,200 531,982 609,176 520,800 608,800 593,300 605,200Revenue Subtotals -521,769 -660,114 -762,770 -715,770 -782,000 -848,800Net (Uses)/Resources Program Totals 98 Budget Program:Finance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Finance & Information Technology 101-2020-411-11-00 SALARY & WAGES - FT 716,800 752,700 Salaries and wages paid to full-time City employees allocated to this program. 101-2020-411-12-00 SALARY & WAGES - PT 19,900 20,900 Salaries and wages paid to part-time City employees allocated to this program. 101-2020-411-29-00 EMPLOYEE BENEFITS 277,700 299,100 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-2020-411-32-00 PROF/TECH SERVICE 239,000 243,400 This budget provides for professional and technical services required to support the Finance function, and includes the following: 1. Property Tax administration fee paid to the County. (FY11-12 $161,000) (FY12-13 $164,000) 2. Independent audit of the City’s financial statements. (FY11-12 $35,000) (FY12-13 $36,400) 3. Contracted services for payroll processing. ($23,000) 4. City Financial Advisor. ($5,000) 5. Other professional services including sales tax review, third party audits of various revenue sources, statistical information for the Comprehensive Annual Financial Report, Dunn & Bradstreet reports, and state mandated cost reimbursement claims. ($20,000) 101-2020-411-44-10 BUILDING & LAND RENTAL 4,100 4,200 The department uses offsite storage for non-active record retention. 101-2020-411-54-00 LEGAL NOTICES AND ADS 800 800 Per state law, the city must annually publish a summary of financial transactions in the local newspaper. 101-2020-411-55-00 PRINTING & BINDING 6,500 6,500 This budget item provides for financial document printing (i.e. checks, purchase orders, annual financial reports and budget 99 Budget Program:Finance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Finance & Information Technology documents). 101-2020-411-56-00 MILEAGE REIMBURSE 1,000 1,000 The city reimburses staff for use of personal vehicles when attending meetings on behalf of the city. 101-2020-411-57-00 MEETINGS & CONFRNCS 4,200 4,200 This budget enables the Department Director and Deputy Director to attend the annual California Society of Municipal Finance Officers (CSMFO) conference. This item also enables department management to attend local meetings of municipal finance organizations and other meetings related to management of the department. 101-2020-411-59-10 TRAINING 4,000 4,000 The Department Director and Deputy Director are Certified Public Accountants. Maintenance of these professional licenses requires annual continuing education. In addition, outside training is offered to other department staff to maintain a current working knowledge of applicable financial laws and practices, and improve use of finance related software. 101-2020-411-59-20 MEMBERSHIPS & DUES 2,500 2,500 Certain department employees are members of the Government Finance Officers Association (GFOA), the California Society of Municipal Finance Officers (CSMFO), the American Institute of Certified Public Accountants (AICPA), and/or the California Municipal Treasurers’ Association (CMTA). 101-2020-411-59-30 PUBLICATIONS 500 500 The department purchases annual financial publications (i.e. guides for Generally Accepted Accounting Principals, or GAAP, and municipal finance guides) for use within the department. 101-2020-411-61-00 OP SUPP/MINOR EQUIP 4,500 4,500 This item provides for office supplies, minor equipment and miscellaneous items. 101-2020-411-69-00 OTHER MISCELLANEOUS 37,000 37,000 This budget item provides for bank fees ($6,000), merchant credit card processing fees ($30,000), and other miscellaneous expenses ($1,000). 100 Budget Program:Finance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Finance & Information Technology 101-2020-411-94-10 EQUIP REPLACE CHARGE 56,800 72,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 101 Account # Account Description Budget Program:Information Technology - Data Department:Finance & Information Technology Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-2030-411-11-00 SALARY & WAGES - FT -158,045 0 -89,200 0 -88,600 -93,000 101-2030-411-29-00 EMPLOYEE BENEFITS -50,800 -34,442 -30,120 0 -33,100 -35,500 101-2030-411-32-00 PROF/TECH SERVICE -382,280 -394,245 -370,483 -370,483 -439,000 -417,000 101-2030-411-43-00 MAINTENANCE SERVICE -78,655 -85,845 -107,404 -107,404 0 0 101-2030-411-59-10 TRAINING 0 -3,990 -2,060 -2,060 -2,200 -2,200 101-2030-411-59-30 PUBLICATIONS 0 0 -900 -900 -900 -900 101-2030-411-61-00 OP SUPP/MINOR EQUIP -31,688 -26,293 -27,000 -27,000 -27,000 -27,500 101-2030-411-94-10 EQUIP REPLACE CHARG -4,200 -1,100 -900 -900 -8,400 -10,700 -705,668 -545,915 -628,067 -508,747 -599,200 -586,800Expenditure Subtotals -705,668 -545,915 -628,067 -508,747 -599,200 -586,800Net (Uses)/Resources Program Totals 102 Budget Program:Information Technology - Data Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Finance & Information Technology 101-2030-411-11-00 SALARY & WAGES - FT 88,600 93,000 Salaries and wages paid to full-time City employees allocated to this program. This budget accounts for a Senior Information Technician position that is expected to remain vacant throughout calendar year 2011. Therefore, salary and benefits have been budgeted for only one-half of FY11-12. 101-2030-411-29-00 EMPLOYEE BENEFITS 33,100 35,500 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-2030-411-32-00 PROF/TECH SERVICE 439,000 417,000 Consulting services for administration of the City’s data network system, cabling and website services. This allocation also includes daily “help-desk” support for users. The FY11-12 increase provides for training and implementation of the City’s document imaging system. 101-2030-411-59-10 TRAINING 2,200 2,200 This budget provides for employee training to support the Information Technology function. 101-2030-411-59-30 PUBLICATIONS 900 900 Provides for subscriptions to periodicals and technical publications which assist City employees with Information Technology maintenance and management. 101-2030-411-61-00 OP SUPP/MINOR EQUIP 27,000 27,500 Computer supplies, equipment, incidental software and repairs. 101-2030-411-94-10 EQUIP REPLACE CHARGE 8,400 10,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 103 Account # Account Description Budget Program:Information Technology - Voice Department:Finance & Information Technology Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-2035-411-11-00 SALARY & WAGES - FT -8,45200000 101-2035-411-29-00 EMPLOYEE BENEFITS -2,83000000 101-2035-411-32-00 PROF/TECH SERVICE -1,740 -5,142 -9,785 -9,785 -8,200 -8,400 101-2035-411-41-40 TELEPHONE SERVICE -35,513 -47,413 -69,255 -69,255 -71,800 -101,000 101-2035-411-43-00 MAINTENANCE SERVICE -14,967 -18,577 -6,180 -6,180 -6,000 -6,200 101-2035-411-61-00 OP SUPP/MINOR EQUIP -1,896 -2,543 -7,750 -7,750 -7,800 -7,800 -65,398 -73,675 -92,970 -92,970 -93,800 -123,400Expenditure Subtotals -65,398 -73,675 -92,970 -92,970 -93,800 -123,400Net (Uses)/Resources Program Totals 104 Budget Program:Information Technology - Voice Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Finance & Information Technology 101-2035-411-32-00 PROF/TECH SERVICE 8,200 8,400 Consulting services for the revisions and upgrades of the City’s phone and voice messaging system. This appropriation is for services beyond the scope of the standard hardware and software maintenance and support contract between the City and its phone and voice messaging system vendor. 101-2035-411-41-40 TELEPHONE SERVICE 71,800 101,000 Local and long distance telephone services, as well as data bandwidth. The increase for FY12-13 is due to an expectation that the City’s bandwidth will be increased from a connectivity speed of 3MB to 10MB, due to increased video demand and software systems being hosted on the servers of outside providers. 101-2035-411-43-00 MAINTENANCE SERVICES 6,000 6,200 Costs associated with hardware and software maintenance and support of the City’s phone and voice messaging system. 101-2035-411-61-00 OP SUPP/MINOR EQUIP 7,800 7,800 Supplies, equipment, incidental software and minor repairs of the phone and voice messaging system. 105 Account # Account Description Budget Program:RDA - Debt Service Department:Finance & Information Technology Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 410-2010-471-32-00 PROF/TECH SERVICE -18,509 -16,358 -17,000 -17,000 -21,000 -21,400 410-2010-471-81-00 PRINCIPAL -349,627 -419,606 -456,560 -456,560 -428,700 -447,900 410-2010-471-82-00 INTEREST -1,100,566 -885,998 -881,055 -881,055 -905,250 -973,850 410-2010-471-92-00 PASS THRU OTH AGENC -187,211 -183,625 -189,000 -189,000 -199,300 -203,400 -1,655,913 -1,505,587 -1,543,615 -1,543,615 -1,554,250 -1,646,550Expenditure Subtotals 410-2010-361-10-00 INTEREST EARNINGS 222 183 0 0Interest 00 410-2010-393-20-00 LT ADVS FR CITY TO RD 876,926 707,704 620,680 620,680 LT Advance 670,500 745,000 410-2010-311-10-00 PROPERTY TAX INCREM 791,656 824,376 889,200 889,200 Taxes 938,000 957,000 1,668,804 1,532,263 1,509,880 1,509,880 1,608,500 1,702,000Revenue Subtotals 12,891 26,676 -33,735 -33,735 54,250 55,450Net (Uses)/Resources Program Totals 106 Budget Program:RDA - Debt Service Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Finance & Information Technology 410-2010-471-32-00 PROF/TECH SERVICE 21,000 21,400 This budget provides for a fee paid to the County for administering the property tax system. 410-2010-471-81-00 PRINCIPAL 428,700 447,900 1. 1997 County Bond - principal payment per the debt service schedule. (FY11-12 $100,000) (FY12-13 $120,000) 2. Deferred Interest Debt to the County - principal payment based on excess tax increment impounded by the County and applied to the original $3,111,400 debt. The last payment on this debt is expected to occur during FY13-14. (FY11-12 $328,700) (FY12-13 $327,900) 410-2010-471-82-00 INTEREST 905,250 973,850 1. 1997 County Bond - interest payment per the debt service schedule. (FY11-12 $255,750) (FY12-13 $250,250) 2. Long-Term Advance From The City - interest is accrued and calculated at 3% plus the annual Local Agency Investment Fund (LAIF) interest rate (assumed to be 0.5% during FY11-12 and 0.75% during FY12-13). Abalone Cove (FY11-12 $158,200) (FY12-13 $178,800) Portuguese Bend (FY11-12 $491,300) (FY12-13 $544,800) 410-2010-471-92-00 PASS THRU OTH AGENCY 199,300 203,400 The Los Angeles County Fire Protection District receives 17% of the total RDA tax increment. The County withholds the portion due to the Fire District and remits the "pass-through" amount directly to the District. 107 COMMUNITY DEVELOPMENT PERFORMANCE INDICATORS Noted below are performance indicators for the department. The indicators chosen give a general representation of the activity level of each division within the department. The purpose of the indicators is to demonstrate the department’s activity level over time and draw a correlation with the corresponding budget year. PLANNING PLANNING DECISIONS RENDERED FY04- 05 FY05- 06 FY06- 07 FY07- 08 FY08- 09 FY09- 10 FY10- 111 Decisions rendered over the counter 484 cases 512 cases 448 cases 492 cases 431 cases 342 cases 247 cases Decisions rendered by Director 99 cases 84 cases 96 cases 81 cases 84 cases 95 cases 38 cases Median processing time 128 days 146 days 136 days 112 days 100 days 88 days 90 days Decisions rendered by Planning Commission and/or City Council 67 cases 64 cases 92 cases 51 cases 57 cases 57 cases 28 cases Median processing time 145 days 238 days 272 days 313 days 213 days 228 days 172 days 1 The Planning permit numbers for FY 2010-2011 only reflect activity through the end of the first quarter of 2011 (March 31st) 108 Planning decisions rendered over-the-counter typically involve a ministerial review of plans by counter staff to ensure that the proposed improvements meet the City’s development standards, with the possible necessity of a foliage analysis. Decisions on planning applications that are rendered by the Director, Planning Commission or City Council are discretionary decisions that usually involve a finding of neighborhood compatibility. The City’s neighborhood compatibility review process can be lengthy since it typically involves the submission of detailed project plans, the construction of a project silhouette, the issuance of a public notice with comment period, numerous site visits by staff to address issues raised by the public and the preparation of a Staff Report that analyzes the proposal in the context of the closest 20 properties. Decisions rendered by the Planning Commission take longer since they necessitate the scheduling of a public hearing before the Commission. More than one public hearing is often needed for the Planning Commission to render a decision. Decisions by the City Council typically occur as a result of an appeal. The processing time noted is the median time between application submittal and application completeness and the median time between application completeness and application decision. Processing time between application submittal and application completeness includes the time taken by applicants to respond to incomplete items, which can vary in duration and which City staff has no control over. BUILDING & SAFETY BUILDING PERMITS PROCESSED FY04- 05 FY05- 06 FY06- 07 FY07- 08 FY08- 09 FY09- 10 FY10- 111 Permits issued over the counter 1233 cases 1382 cases 1269 cases 1305 cases 1172 cases 1108 cases 999 cases Plan checked permits 208 cases 163 cases 177 cases 383 cases 245 cases 142 cases 118 cases Median processing time 91 days 96 days 101 days 96 days 63 days 61 days 46 days 1 The Building permit numbers for FY 2010-2011 only reflect activity through the end of the first quarter of 2011 (March 31st) Building permits issued over-the-counter typically involve minor improvements such as plumbing, electrical or mechanical work, re-roofs and any other non-structural projects. Building permits that are taken in for plan check typically involve projects that require a structural engineering or geo-technical review such as building construction, pools, retaining walls and tenant improvements. The processing time noted is the median time between building permit submittal into plan check and when the permit is ready for issuance. Processing time includes the time taken by applicants to respond to plan check corrections, which can vary in duration and which City staff has no control over. 109 CODE ENFORCEMENT CODE ENFORCEMENT COMPLAINTS FY04- 05 FY05- 06 FY06- 07 FY07- 08 FY08- 09 FY09- 10 FY10- 111 Municipal Code Violations closed 180 cases 159 cases 177 cases 110 cases 145 cases 145 cases 138 cases Median processing time 63 days 106 days 56 days 34 days 35 days 31 days 28 days Building Code Violations closed 26 cases 8 cases 16 cases 10 cases 16 cases 8 cases 7 cases Median processing time 37 days 54 days 84 days 48 days 4 days 34 days 75 days Zoning Code Violations closed 107 cases 109 cases 116 cases 91 cases 159 cases 135 cases 77 cases Median processing time 52 days 97 days 71 days 40 days 17 days 25 days 23 days 1 The Code Enforcement complaint numbers for FY 2010-2011 only reflect activity through the end of the first quarter of 2011 (March 31st) Municipal Code enforcement cases typically involve violations such as property maintenance or trash can issues. These cases are typically resolved through a site visit, written notice and consultation with the offending party. Building Code enforcement cases typically involve violations such as non-permitted construction or grading. These cases are typically resolved after one or more site visits and multiple letters to the offending party. Furthermore, these cases often require parties to go through the planning application and building permit process to resolve the issue while being monitored by code enforcement staff. Zoning Code enforcement cases typically involve building permit violations such as expired permits. These cases are 110 typically resolved with a letter to the offending party. The processing time noted is the median time between the filing of a case and when the case is closed out or resolved. It should be noted that the processing time includes the time taken by offending parties to resolve the violation, which can vary in duration and which City staff has no control over. VIEW RESTORATION VIEW PERMITS PROCESSED FY04- 05 FY05- 06 FY06- 07 FY07- 08 FY08- 09 FY09- 10 FY10- 111 View Restoration Permits processed 14 cases 12 cases 23 cases 17 cases 17 cases 7 cases 14 cases View Preservation Permits processed 9 cases 8 cases 13 cases 7 cases 19 cases 10 cases 6 cases City Tree Review Permits processed 22 cases 9 cases 14 cases 9 cases 20 cases 4 cases 6 cases View Maintenance Requests processed N/A N/A N/A N/A N/A 12 cases 28 cases 1 The View case numbers for FY 2010-2011 only reflect activity through the end of the first quarter of 2011 (March 31st) View Restoration Permits are requests for the restoration of a view that has been impaired by foliage and no documentation of the view since November 1989 exists. The processing of these permits typically involves a pre-application meeting and depending on the success of the pre- application meeting, may require a hearing before the Planning Commission. View Preservation Permits are requests for the preservation of a view that has existed sometime since November 1989 (as documented in a photograph) and which now has been impaired by foliage. The processing of these permits typically involves staff site visits, a staff analysis and a determination by the Director. City Tree Review Permits are requests for the restoration of a view that has been impaired by City trees. The processing of these permits typically involves a site visit, the preparation of a staff report, input from the City arborist, notice of the decision and the trimming or removal of the City tree(s) by City work crews. 111 Account # Account Description Budget Program:Planning Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-4001-441-11-00 SALARY & WAGES - FT -899,158 -865,030 -890,600 -890,600 -822,000 -860,900 101-4001-441-12-00 SALARY & WAGES - PT -9,588 -6,555 -11,100 -11,100 -11,700 -12,100 101-4001-441-29-00 EMPLOYEE BENEFITS -262,445 -323,342 -292,144 -292,144 -312,800 -334,800 101-4001-441-32-00 PROF/TECH SERVICE -57,775 -53,296 -2,000 -209,000 -2,000 -2,000 101-4001-441-41-40 TELEPHONE SERVICE -1,268 -1,327 -2,000 -2,000 -2,000 -2,000 101-4001-441-44-10 BUILDING & LAND RENT 0 0 0 0 -2,800 -2,800 101-4001-441-54-00 LEGAL NOTICES AND AD -20,929 -21,017 -25,000 -25,000 -25,000 -25,000 101-4001-441-55-00 PRINTING & BINDING -4,677 -5,256 -6,000 -6,000 -21,000 -6,000 101-4001-441-56-00 MILEAGE REIMBURSE -576 -636 -11,300 -11,300 -800 -800 101-4001-441-57-00 MEETINGS & CONFRNC -12,227 -11,014 -7,800 -7,800 -7,800 -7,800 101-4001-441-59-10 TRAINING -1,020 -3,458 -5,000 -5,000 -5,000 -5,000 101-4001-441-59-20 MEMBERSHIPS & DUES -4,385 -4,415 -4,000 -4,000 -4,000 -4,000 101-4001-441-59-30 PUBLICATIONS -531 -1,073 -1,200 -1,200 -1,200 -1,200 101-4001-441-61-00 OP SUPP/MINOR EQUIP -10,427 -10,048 -9,000 -9,000 -6,200 -6,200 101-4001-441-69-00 OTHER MISCELLANEOU -4,200 -4,200 0 0 -10,500 -10,500 101-4001-441-94-10 EQUIP REPLACE CHARG -26,400 -10,200 -8,700 -8,700 -62,000 -71,400 -1,315,606 -1,320,867 -1,275,844 -1,482,844 -1,296,800 -1,352,500Expenditure Subtotals 101-4001-322-10-00 PLAN & ZONE PERMIT 319,329 417,508 445,500 445,500 License/Permit 330,500 347,000 101-4001-322-20-00 PLAN - INVESTIGATION 18,200 14,889 16,900 16,900 License/Permit 15,700 16,500 101-4001-322-30-00 PLAN - MISC FEES 5,324 2,678 2,800 2,800 License/Permit 2,800 2,900 101-4001-322-40-00 PLAN - DATA PROCESS 8,751 6,734 6,900 6,900 License/Permit 7,200 7,600 101-4001-322-50-00 PLAN - HIST DATA FEE 8,836 7,685 7,800 7,800 License/Permit 8,200 8,600 360,440 449,494 479,900 479,900 364,400 382,600Revenue Subtotals -955,166 -871,373 -795,944 -1,002,944 -932,400 -969,900Net (Uses)/Resources Program Totals 112 Budget Program:Planning Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 101-4001-441-11-00 SALARY & WAGES - FT 822,000 860,900 Salaries and wages paid to full-time City employees allocated to this program. 101-4001-441-12-00 SALARY & WAGES - PT 11,700 12,100 Salaries and wages paid to part-time City employees allocated to this program. This is inclusive of one part-time employee (Staff Assistant I) averaging 10 hours per week that inputs Historical Data to the City's Permit Tracking System. This cost is partially offset by the Historical Data fee that is charged one-time per property upon issuing a permit. 101-4001-441-29-00 EMPLOYEE BENEFITS 312,800 334,800 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4001-441-32-00 PROF/TECH SERVICE 2,000 2,000 FY11-12 and FY12-13 each includes funding for temporary personnel, on an as-needed contractual basis, for coverage of staff due to illness, vacations, or as otherwise required. 101-4001-441-41-40 TELEPHONE SERVICE 2,000 2,000 Cell phone service for 3 department shared cell phones. 101-4001-441-44-10 BUILDING & LAND RENTAL 2,800 2,800 Rental of a POD storage container for historical records. 101-4001-441-54-00 LEGAL NOTICES AND ADS 25,000 25,000 This budget item covers the cost of publishing required legal notices for private development projects and City projects in the local newspaper. 101-4001-441-55-00 PRINTING & BINDING 21,000 6,000 The following publications and documents will need to be printed in FY11-12 and FY12-13: 1. Miscellaneous printing (Informational Brochures, reproduction of maps and various documents, business cards, public notice envelopes, etc.) FY11-12 and FY12-13 $6,000 2. A comprehensive update to the City's planning applications to create a more streamlined process will occur with a one-time 113 Budget Program:Planning Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development expenditure of $5,000 in FY11-12. 3. Due to the General Plan update which is expected to be completed in FY11-12, new General Plans will need to be printed for distribution. As a result, a one time FY11-12 expenditure of $5,000 is necessary. 4. Due to the Zoning Code update, a one-time expenditure of $5,000 in FY11-12 to print copies of the updated Zoning Code is necessary. 101-4001-441-56-00 MILEAGE REIMBURSE 800 800 Reimbursement to Staff for use of personal vehicles. The FY10- 11 budget includes the Planning Commission stipends. The stipends have been moved to the “Miscellaneous Expenses” account. 101-4001-441-57-00 MEETINGS & CONFRNCS 7,800 7,800 Funds for expenses incurred by the department staff and Planning Commission to attend meetings and conferences. The meetings and conferences include: 1. Annual California American Planning Association Chapter Conference and National APA Conference. 2. League of California Cities Planners' Institute (attended by Staff, and 4 members of the Planning Commission). 3. Annual State Association of Environmental Planners' Conference. 4. Monthly Southwest Area Planning Council meetings. 5. Miscellaneous regional and other professional meetings. 101-4001-441-59-10 TRAINING 5,000 5,000 Professional and continuing education seminars that focus on specific aspects of California planning laws and policies, CEQA, the Subdivision Map Act, personnel management, customer service, and local planning issues. 101-4001-441-59-20 MEMBERSHIPS & DUES 4,000 4,000 Funds membership in the Planner's Advisory Service (a subscription library data base), American Planning Association, Association of Environmental Planners, American Institute of Certified Planners, and other appropriate professional planning and public administration associations. 101-4001-441-59-30 PUBLICATIONS 1,200 1,200 Publications include California Planning and Redevelopment Report, Land Use Digest, Urban Land Institute, and California 114 Budget Program:Planning Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development Coast and Ocean. Reference materials include California Land Use and Planning Law, the Subdivision Map Act manual, and CEQA compliance guidelines. Many of the reference materials require annual updating. 101-4001-441-61-00 OP SUPP/MINOR EQUIP 6,200 6,200 This budget provides for miscellaneous office and operating supplies such as photo supplies, stationery, and office equipment ($5,000), as well as kitchen supplies ($1,200). 101-4001-441-69-00 OTHER MISCELLANEOUS 10,500 10,500 The seven Planning Commission members each receive a stipend of $125 per month. 101-4001-441-94-10 EQUIP REPLACE CHARGE 62,000 71,400 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 115 Account # Account Description Budget Program:Building & Safety Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-4002-441-11-00 SALARY & WAGES - FT -317,321 -342,899 -352,000 -352,000 -369,400 -387,900 101-4002-441-29-00 EMPLOYEE BENEFITS -112,730 -156,273 -138,409 -138,409 -152,400 -164,400 101-4002-441-32-00 PROF/TECH SERVICE -67,530 -94,591 -83,000 -142,000 -81,000 -81,000 101-4002-441-41-40 TELEPHONE SERVICE -1,082 -2,263 -2,000 -2,000 -2,000 -2,000 101-4002-441-55-00 PRINTING & BINDING -781 -235 -2,000 -2,000 -500 -500 101-4002-441-56-00 MILEAGE REIMBURSE -469 -682 -500 -500 -500 -500 101-4002-441-59-10 TRAINING -2,954 -4,094 -3,500 -3,500 -3,500 -3,500 101-4002-441-59-20 MEMBERSHIPS & DUES -642 -644 -600 -600 -700 -700 101-4002-441-59-30 PUBLICATIONS -1,158 -864 -1,500 -1,500 -1,500 -1,500 101-4002-441-61-00 OP SUPP/MINOR EQUIP -2,480 -2,900 -3,000 -3,000 -3,000 -3,000 101-4002-441-94-10 EQUIP REPLACE CHARG -12,800 -5,700 -5,000 -5,000 -38,700 -41,300 -519,947 -611,145 -591,509 -650,509 -653,200 -686,300Expenditure Subtotals 101-4002-323-10-00 B&S PLAN CHECK 316,544 324,506 324,900 324,900 License/Permit 319,500 335,500 101-4002-323-20-00 B&S PERMITS 786,162 867,478 825,000 825,000 License/Permit 975,800 1,024,500 101-4002-323-50-00 B&S SMIP FEES 3,820 1,262 1,100 1,100 License/Permit 1,300 1,400 101-4002-323-60-00 B&S STATE BLDG STD 0 0 200 200 License/Permit 200 200 1,106,526 1,193,246 1,151,200 1,151,200 1,296,800 1,361,600Revenue Subtotals 586,579 582,101 559,691 500,691 643,600 675,300Net (Uses)/Resources Program Totals 116 Budget Program:Building & Safety Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 101-4002-441-11-00 SALARY & WAGES - FT 369,400 387,900 Salaries and wages paid to full-time City employees allocated to this program. 101-4002-441-29-00 EMPLOYEE BENEFITS 152,400 164,400 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4002-441-32-00 PROF/TECH SERVICE 81,000 81,000 This line item provides for the following professional and technical services: 1. Estimated contract cost for Building and Safety engineering plan check services (structural and drainage). The costs are offset by the plan check fees that are charged to the applicants ($40,000). 2. Estimated contract cost for Building and Safety inspection services as needed. This contract is for an amount not to exceed $25,000. 3. Geo-technical and other professional building and safety consultants to assist in the review of projects not otherwise funded by development project trust deposits and/or which may be initiated by the City. These may be projects in which the City desires an expert opinion, but may not be possible to recover these funds from a private party ($15,000). 4. As required by law, the department must retain certain Building and Safety Division records, such as commercial, institutional and multiple family residential structures. This budget item is needed to cover the Division's costs related to imaging of records ($1,000). 101-4002-441-41-40 TELEPHONE SERVICE 2,000 2,000 Funding for the costs of cellular phones/Nextel radio communication for 3 staff members, in order to facilitate communication while out in the field. 101-4002-441-55-00 PRINTING & BINDING 500 500 Outside printing of various forms and publications related to the Building & Safety function. 101-4002-441-56-00 MILEAGE REIMBURSE 500 500 Monthly reimbursement to the Building Division Staff for use of personal cars on site visits. 117 Budget Program:Building & Safety Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 101-4002-441-59-10 TRAINING 3,500 3,500 Professional and continuing education seminars that focus on specific aspects of California building and development, together with improving customer service and Division operations. This budget item has been increased to account for a second Permit Technician who must attend continuing education courses in order to maintain the required certifications for this position. 101-4002-441-59-20 MEMBERSHIPS & DUES 700 700 Funds membership in the International Congress of Building Officials (ICBO). Through this membership, documents, bulletins and training sponsored by this organization can be purchased at a substantial discount, including revisions to the Uniform Building Code and its various components. 101-4002-441-59-30 PUBLICATIONS 1,500 1,500 Publications are purchased annually to assist the Building Inspectors in their duties; including California code books, monthly publications and other needed journals. 101-4002-441-61-00 OP SUPP/MINOR EQUIP 3,000 3,000 Miscellaneous office supplies and operating equipment. 101-4002-441-94-10 EQUIP REPLACE CHARGE 38,700 41,300 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 118 Account # Account Description Budget Program:Code Enforcement Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-4003-441-11-00 SALARY & WAGES - FT -119,354 -117,095 -127,100 -127,100 -132,500 -139,100 101-4003-441-29-00 EMPLOYEE BENEFITS -49,010 -56,978 -50,494 -50,494 -51,200 -55,000 101-4003-441-32-00 PROF/TECH SERVICE -3,652 -2,098 -10,000 -10,000 -15,000 -15,000 101-4003-441-55-00 PRINTING & BINDING -1,294 0 -1,000 -1,000 0 0 101-4003-441-57-00 MEETINGS & CONFRNC -334 -1,656 -1,000 -1,000 -1,000 -1,000 101-4003-441-59-20 MEMBERSHIPS & DUES -397 -205 -400 -400 -400 -400 101-4003-441-59-30 PUBLICATIONS 0 0 -500 -500 0 0 101-4003-441-94-10 EQUIP REPLACE CHARG -3,100 -1,400 -1,100 -1,100 -8,400 -10,700 -177,141 -179,432 -191,594 -191,594 -208,500 -221,200Expenditure Subtotals 101-4003-321-10-00 MASSAGE PERMITS 1,537 2,715 0 0License/Permit 2,800 2,900 1,537 2,715 0 0 2,800 2,900Revenue Subtotals -175,604 -176,717 -191,594 -191,594 -205,700 -218,300Net (Uses)/Resources Program Totals 119 Budget Program:Code Enforcement Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 101-4003-441-11-00 SALARY & WAGES - FT 132,500 139,100 Salaries and wages paid to full-time City employees allocated to this program. 101-4003-441-29-00 EMPLOYEE BENEFITS 51,200 55,000 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4003-441-32-00 PROF/TECH SERVICE 15,000 15,000 1. Costs of miscellaneous use of technical consultants, including noise consultants, antenna reception technicians, and geological consultants for code enforcement purposes. ($5,000) 2. Costs of code enforcement nuisance abatement activities, including those related to view restoration. These abatement costs will ultimately be recovered through placement of liens on real property subject to the abatement actions. ($10,000) 101-4003-441-57-00 MEETINGS & CONFRNCS 1,000 1,000 Funds for expenses incurred by department staff attendance at meetings and conferences. 101-4003-441-59-20 MEMBERSHIPS & DUES 400 400 Funds membership in the Southern California Association of Code Enforcement Officers and any other appropriate professional association. 101-4003-441-94-10 EQUIP REPLACE CHARGE 8,400 10,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 120 Account # Account Description Budget Program:View Restoration Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-4004-441-11-00 SALARY & WAGES - FT -74,390 -171,700 -178,700 -178,700 -181,600 -188,700 101-4004-441-29-00 EMPLOYEE BENEFITS -41,810 -67,034 -58,476 -58,476 -68,500 -73,400 101-4004-441-32-00 PROF/TECH SERVICE -35,135 -41,947 -42,000 -42,000 -42,000 -42,000 101-4004-441-43-00 MAINTENANCE SERVICE -37,407 -40,060 -39,000 -39,000 -39,000 -39,000 101-4004-441-61-00 OP SUPP/MINOR EQUIP -1,311 -1,998 0 0 0 0 101-4004-441-94-10 EQUIP REPLACE CHARG -3,100 -1,400 -1,100 -1,100 -8,400 -10,700 -193,153 -324,139 -319,276 -319,276 -339,500 -353,800Expenditure Subtotals 101-4004-322-60-00 VIEW RESTORATION FE 7,105 13,015 15,700 15,700 License/Permit 14,000 14,700 7,105 13,015 15,700 15,700 14,000 14,700Revenue Subtotals -186,048 -311,124 -303,576 -303,576 -325,500 -339,100Net (Uses)/Resources Program Totals 121 Budget Program:View Restoration Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 101-4004-441-11-00 SALARY & WAGES - FT 181,600 188,700 Salaries and wages paid to full-time City employees allocated to this program. 101-4004-441-29-00 EMPLOYEE BENEFITS 68,500 73,400 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4004-441-32-00 PROF/TECH SERVICE 42,000 42,000 Contract professional consultant services to assist in the mediation of View Restoration/Preservation cases ($40,000), and for an Arborist ($2,000). The view restoration fees associated with this program are collected when a case is not resolved through mediation. 101-4004-441-43-00 MAINTENANCE SERVICES 39,000 39,000 The cost of performing the trimming and/or removal of City trees by contract work crews. The costs include the trimming and/or removal of City trees that result from City Tree Review Permit decisions, as well as the on-going annual maintenance of trimmed trees. 101-4004-441-94-10 EQUIP REPLACE CHARGE 8,400 10,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 122 Account # Account Description Budget Program:NCCP Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-4005-441-11-00 SALARY & WAGES - FT -21,871 0 0 0 0 0 101-4005-441-29-00 EMPLOYEE BENEFITS -5,71000000 101-4005-441-32-00 PROF/TECH SERVICE -18,000 -10,550 0 -65,450 0 0 222-3022-431-32-00 PROF/TECH SERVICE -109,199 -108,800 -109,900 -109,900 Habitat Restor -112,000 -114,000 222-3022-431-43-00 MAINTENANCE SERVICE -15,488 -15,991 -16,511 -16,511 Habitat Restor -17,000 -17,000 222-3022-431-73-00 IMPROVEMENTS -7,503000Habitat Restor 00 -177,771 -135,341 -126,411 -191,861 -129,000 -131,000Expenditure Subtotals 222-3022-361-10-00 INTEREST EARNINGS 2,585 869 1,010 1,010 Interest 1,300 1,660 2,585 869 1,010 1,010 1,300 1,660Revenue Subtotals 222-3022-391-10-00 TRANSFERS IN 115,000 169,000 109,900 109,900 Fr Gen'l fund 90,000 90,000 115,000 169,000 109,900 109,900 90,000 90,000Transfers In Subtotals -60,186 34,528 -15,501 -80,951 -37,700 -39,340Net (Uses)/Resources Program Totals 123 Budget Program:NCCP Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 222-3022-431-32-00 PROF/TECH SERVICE 112,000 114,000 The City's NCCP includes a City funding commitment to the Palos Verdes Peninsula Land Conservancy (PVPLC) for management of the NCCP Preserve in accordance with the City's approved NCCP Subarea Plan. In December 2005, the City entered into an agreement with the PVPLC to begin managing the Preserve for a cost of $100,000/year, adjusted annually for inflation. Habitat Restore 222-3022-431-43-00 MAINTENANCE SERVICES 17,000 17,000 In June 2007, an agreement was entered into between the City and the Palos Verdes Peninsula Land Conservancy to perform Habitat Maintenance activities at Subregion 1 - Oceanfront Estates for $15,000/year adjusted annually for inflation. 124 Account # Account Description Budget Program:Geology Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-4006-441-32-00 PROF/TECH SERVICE -160,722 -108,453 -200,000 -200,000 -150,000 -150,000 -160,722 -108,453 -200,000 -200,000 -150,000 -150,000Expenditure Subtotals 101-4006-323-40-00 B&S GEOLOGY FEES 171,936 117,079 200,000 200,000 License/Permit 150,000 150,000 171,936 117,079 200,000 200,000 150,000 150,000Revenue Subtotals 11,214 8,626 0 0 0 0Net (Uses)/Resources Program Totals 125 Budget Program:Geology Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 101-4006-441-32-00 PROF/TECH SERVICE 150,000 150,000 Geo-technical consultant services to review and make recommendations regarding the need for, and/or adequacy of, privately initiated project geo-technical reports. The actual cost for geologic services will vary depending upon the level of activity that occurs during the year. The expenditure is offset directly by the geologic review fees collected. 126 Account # Account Description Budget Program:RDA - Housing Set-Aside Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 218-4018-441-32-00 PROF/TECH SERVICE -308,806 -46,055 -12,500 -12,500 -12,500 -12,500 218-4018-441-73-00 IMPROVEMENTS 0 -3,108,546 -266,457 -714,896 0 0 -308,806 -3,154,601 -278,957 -727,396 -12,500 -12,500Expenditure Subtotals 218-4018-361-10-00 INTEREST EARNINGS 27,391 8,303 3,600 3,600 Interest 100 1,800 218-4018-311-10-00 PROPERTY TAX INCREM 193,209 209,700 222,300 222,300 Taxes 234,500 239,250 220,600 218,003 225,900 225,900 234,600 241,050Revenue Subtotals -88,206 -2,936,598 -53,057 -501,496 222,100 228,550Net (Uses)/Resources Program Totals 127 Budget Program:RDA - Housing Set-Aside Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 218-4018-441-32-00 PROF/TECH SERVICE 12,500 12,500 This budget item is for 1) continuing to retain the services of a consultant in FY11-12 and FY12-13 to assist in the sale/monitoring of the Agency's Affordable Housing Unit, which is expected to be sold in 2011, and 2) to hire a consultant to assist in the implementation of potential future Agency affordable housing programs. 128 Account # Account Description Budget Program:Affordable Housing Projects Department:Community Development Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 337-4037-441-32-00 PROF/TECH SERVICE -2,516 -3,531 0 -5,000 -1,000 0 337-4037-441-43-00 MAINTENANCE SERVICE 0 0 0 0 -1,000 0 337-4037-441-73-00 IMPROVEMENTS 0-1,766,3680000 -2,516 -1,769,899 0 -5,000 -2,000 0Expenditure Subtotals 337-4037-361-10-00 INTEREST EARNINGS 14,534 5,681 40 40Interest 10 2,480 337-4037-366-10-00 AFFORD HSG DEV FEES 0932,91000Other Revenue 00 337-4037-369-10-00 MISC REVENUES 0000Other Revenue 330,000 0 14,534 938,591 40 40 330,010 2,480Revenue Subtotals 12,018 -831,308 40 -4,960 328,010 2,480Net (Uses)/Resources Program Totals 129 Budget Program:Affordable Housing Projects Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Community Development 337-4037-441-32-00 PROF/TECH SERVICE 1,000 0 This budget item is for retaining the services of a consultant in FY11-12 to assist in the sale/monitoring of the affordable housing unit purchased through the City's In-lieu Affordable Housing Fund. It is expected that the unit will be sold in 2011. 337-4037-441-43-00 MAINTENANCE SERVICES 1,000 0 This budget item is to cover the association dues and electricity for the affordable unit purchased by the City through the City's In- lieu affordable housing funds. It is expected that this unit will be sold in 2011. 130 RECREATION & PARKS DEPARTMENT The Recreation and Parks Department is responsible for coordinating a comprehensive park system and numerous community activities. The Recreation and Parks Department manages five programs: Administration, Recreational Facilities, Special Events, Point Vicente Interpretive Center (PVIC), and the REACH Program. Some specific responsibilities of the Recreation and Parks Department include: RECREATION ADMINISTRATION (101-5010) • Coordination with a variety of community groups to assure compliance with City requirements for approximately 20 community events (e.g. the Palos Verdes Marathon and the Palos Verdes Peninsula Land Conservancy nature walks); • Administration of the Gifts for Parks program, which formally recognizes donations from individuals and organizations for REACH, special events such as the Fourth of July Celebration; • Supervision of approximately 30 part-time employees that staff park facilities; • Coordination with the Los Angeles County Fire Department (Lifeguard Division) for lifeguard services at Abalone Cove Beach. The County receives tax and assessment revenues to provide for these services; hence they are provided at no cost to the City; • Administration of long-term leases at City parks and public facilities; and • Administration of the Mountains Recreation and Conservation Authority (MRCA) Rangers contract. The Ranger Program is a partnership between the City of Rancho Palos Verdes and the MRCA and provides open space patrols and interpretive services such as educational information about the Palos Verdes Peninsula Nature Preserve, night hikes, and community presentations. Abalone Cove Shoreline Park 131 RECREATIONAL FACILITIES AND PROGRAMS (101-5030) • Supervision, training and coordination of field staff; • Coordination of the day-to-day activities at all City park facilities, including Fred Hesse Jr. Community Park, Robert E. Ryan Community Park, Ladera Linda Community Center, and Abalone Cove Shoreline Park; • Coordination of several new City-run recreation programs for youth and adults; • Coordination of privatized recreation classes; • Coordination of facility rentals for events such as weddings, private parties, special tours, non-profit organization events, City meetings and Peninsula Seniors events; and • Coordination of the promotion of the park sites through community outreach events, fliers, the City’s website, and media outlets. Robert E. Ryan Park SPECIAL EVENTS (101-5040) • Coordination of City-wide community events such as Whale of a Day, Egg Hunt Eggstravaganza, July 4th Celebration, Shakespeare by the Sea, Halloween Spooktacular, and Breakfast with Santa. Breakfast with Santa 132 POINT VICENTE INTERPRETIVE CENTER (PVIC) (101-5060) • Supervision, training and coordination of field staff; • Administration of the City's largest volunteer population (150 participants). The Los Serenos de Point Vicente docent organization offers hikes and tours at Abalone Cove Shoreline Park, the Forrestal Nature Reserve, the trails at Trump National, and Point Vicente Interpretive Center. Activities include hosting the City’s Appreciation Luncheon and providing guidance and interpretive services for 3,000 to 5,000 participants at pre-scheduled docent led hikes and tours per year; • Coordination of the day-to-day activities of a gift shop and popular museum focused on the culture, geology, and natural history of the Palos Verdes Peninsula, with a special emphasis on the migration of the Pacific gray whale; • Coordination of facility rentals for events such as weddings, private parties, non-profit organization events, and City meetings; • Coordination of the new Night at the Museum Sleepover for youth and families; and • Curation and oversight of PVIC museum exhibits. Point Vicente Interpretive Center REACH (101-5070) • Administration of the REACH program which includes coordination of programs and activities for participants with developmental disabilities; and • Creation of four quarterly REACH newsletters listing the available activities and programs. 133 RECREATION & PARKS PERFORMANCE INDICATORS The Recreation and Parks Department provides quality recreation services for park visitors in a number of ways. While many of these recreation options are difficult to quantify, (e.g. the number of children using City playgrounds), other recreation options such as private rentals, classes, docent-led hikes, and community organization meetings are scheduled through the Department and are therefore more readily calculated and tracked. Attendance totals are derived from contract estimates and staff observations. However, the totals below do not reflect long-term leased facilities, and City meetings. The largest numbers of visitors use the parks for informal, non-contracted drop-in use. Due to the inherent difficulty of arriving at an accurate estimate, no numbers are included for drop-in use. Park Rentals and Attendance The following graphs show the total attendance and the number of events that took place at Rancho Palos Verdes parks from 2000-2010. These events include community group meetings, private party rentals, senior lectures and bridge, and youth sports leagues, just to name a few. RPV Park Rentals 2000-2010 0 100 200 300 400 500 600 700 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year Nu m b e r o f R P V P a r k E v e n t s Ladera Linda Hesse Park PVIC Ryan Park Founders Park 134 Patron Attendance at RPV Park Rentals: 2000-2010 - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Years Nu m b e r o f P a t r o n s a t R P V P a r k E v e n t s Ladera Linda Hesse Park PVIC Ryan Park Founders Park Privatized Recreation Classes The following graph shows the number of privatized recreation classes offered by independent instructors at City park sites from 2001-2010. Classes include adult exercise and fitness, preschool and youth classes, duplicate bridge classes, summer sports camps, art and music classes, and amateur radio classes. Class Meetings at RPV Parks: 2001-2010 - 200 400 600 800 1,000 1,200 1,400 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year Nu m b e r o f C l a s s M e e t i n g s a t R P V P a r k s Ladera Linda Hesse Park Ryan Park 135 Docent-Led Educational Hikes and Tours Another recreation option provided by the Department is the docent-led educational hike and tour program offered at several RPV locations. These hikes and tours provide schools, scout groups, individuals, and organizations the opportunity to learn about local flora, fauna, and geology, as well as to the chance to experience the natural beauty of Rancho Palos Verdes. Below are graphs illustrating the number of hikes and tours and participant attendance at the tide pools at Abalone Cove, the trails at Trump National, the Forrestal Nature Reserve, and the museum at the Point Vicente Interpretive Center from 2000-2010. Docent-Led Nature Hikes & Tours in RPV: 2000-2010 0 10 20 30 40 50 60 70 80 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Years N u m b e r o f D o c e n t - L e d N a t u r e H i k e s Abalone Cove Trump National Ladera Linda PVIC Attendance at Docent-Led Nature Hikes in RPV: 2000-2010 0 500 1000 1500 2000 2500 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year Nu m b e r o f P a r t i c i p a n t s a t D o c e n t - L e d N a t u r e H i k e s Abalone Cove Trump National Ladera Linda PVIC 136 Reported Accidents at Active RPV Parks The following graph tracks the number of reported accidents that occurred in Rancho Palos Verdes parks: 2000-2010. Reported Accidents at Active RPV Park Sites: 2000-2010 0 2 4 6 8 10 12 14 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Year N u m b e r o f R e p o r t e d A c c i d e n t s a t A c t i v e R P V P a r k S i t e s 137 Account # Account Description Budget Program:Recreation Administration Department:Recreation & Parks Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-5010-451-11-00 SALARY & WAGES - FT -344,550 -356,456 -225,300 -177,300 -300,300 -315,200 101-5010-451-12-00 SALARY & WAGES - PT -10,022 -14,701 -43,800 -43,800 -140,000 -147,000 101-5010-451-13-00 SALARY & WAGES - OT 0000-500-500 101-5010-451-29-00 EMPLOYEE BENEFITS -117,400 -159,285 -85,020 -85,020 -130,300 -140,700 101-5010-451-32-00 PROF/TECH SERVICE 0 -47,084 -3,000 -3,000 -164,000 -169,000 101-5010-451-56-00 MILEAGE REIMBURSE -1,935 -2,195 -1,100 -1,100 -2,000 -2,000 101-5010-451-57-00 MEETINGS & CONFRNC -1,513 -405 -2,500 -2,500 -4,000 -4,000 101-5010-451-59-10 TRAINING -597 -1,703 -500 -500 -1,000 -1,000 101-5010-451-59-20 MEMBERSHIPS & DUES -770 -930 -1,400 -1,400 -1,400 -1,400 101-5010-451-59-30 PUBLICATIONS -45 -45 -500 -500 -500 -500 101-5010-451-61-00 OP SUPP/MINOR EQUIP -4,290 -6,472 -5,000 -5,000 -5,100 -5,200 101-5010-451-94-10 EQUIP REPLACE CHARG -10,300 -3,800 -3,100 -3,100 -30,200 -38,200 -491,422 -593,076 -371,220 -323,220 -779,300 -824,700Expenditure Subtotals 101-5010-331-10-00 FEDERAL GRANT INCOM 0 18,015 0 0From Other Ag 00 0 18,015 0 0 0 0Revenue Subtotals -491,422 -575,061 -371,220 -323,220 -779,300 -824,700Net (Uses)/Resources Program Totals 138 Budget Program:Recreation Administration Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks 101-5010-451-11-00 SALARY & WAGES - FT 300,300 315,200 Salaries and wages paid to full-time City employees are allocated to this program. In 2010, the Administrative Assistant position was vacated. In 2011, the Senior Analyst position was allocated to the Administration Department and 75% of an Administrative Analyst II was added to the Department. 101-5010-451-12-00 SALARY & WAGES - PT 140,000 147,000 Salaries and wages paid to part-time employees are allocated to this program. The part-time allocations include 2 Staff Assistant I positions, an Administrative Intern position, various part-time employees to staff the City Hall reception area, and 1 part-time employee to provide assistance with Recreation and Parks various administrative tasks. 101-5010-451-13-00 SALARY & WAGES - OT 500 500 This overtime allocation is specifically for part-time staff. 101-5010-451-29-00 EMPLOYEE BENEFITS 130,300 140,700 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5010-451-32-00 PROF/TECH SERVICE 164,000 169,000 1. Temporary assistance due to unforeseen employee absences, and the cost of maintaining a pool of Class B licensed drivers to operate the Department’s passenger vehicles. ($3,000) 2. Mountains Recreation and Conservation Authority Ranger services for the Palos Verdes Nature Preserve. This budget allocation was previously accounted for in Public Safety Special Programs. (FY11-12 $161,000) (FY12-13 $166,000) 101-5010-451-56-00 MILEAGE REIMBURSE 2,000 2,000 Reimbursement for use of full-time and part-time employees’ private automobiles for City business. 101-5010-451-57-00 MEETINGS & CONFRNCS 4,000 4,000 This item reflects costs associated with meetings and conferences. Conferences attended annually by Recreation and Parks staff include National Recreation and Parks Association conferences, California Parks & Recreation Society conferences, California Joint Powers Insurance Authority conferences pertaining to Recreation and Parks, and miscellaneous meetings 139 Budget Program:Recreation Administration Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks and conferences that are beneficial to the department. 101-5010-451-59-10 TRAINING 1,000 1,000 Provides for CPR/First Aid classes and supplies and equipment for the department's annual staff training program. 101-5010-451-59-20 MEMBERSHIPS & DUES 1,400 1,400 Memberships in professional organizations including the National Recreation & Parks Association and California Parks and Recreation Society. 101-5010-451-59-30 PUBLICATIONS 500 500 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-5010-451-61-00 OP SUPP/MINOR EQUIP 5,100 5,200 This item provides for office supplies, minor equipment, and miscellaneous items. 101-5010-451-94-10 EQUIP REPLACE CHARGE 30,200 38,200 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 140 Account # Account Description Budget Program:Recreational Facilities Department:Recreation & Parks Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-5030-451-11-00 SALARY & WAGES - FT -101,733 -129,283 -121,700 -141,700 -153,300 -159,300 101-5030-451-12-00 SALARY & WAGES - PT -167,588 -195,129 -226,440 -226,440 -164,190 -172,400 101-5030-451-29-00 EMPLOYEE BENEFITS -62,230 -86,096 -77,454 -77,454 -81,400 -87,200 101-5030-451-44-10 BUILDING & LAND RENT -2,102 -2,102 -2,400 -2,400 -2,200 -2,250 101-5030-451-54-00 LEGAL NOTICES AND AD 0 0 0 0 -2,000 -2,000 101-5030-451-55-00 PRINTING & BINDING 0 0 -1,100 -1,100 -5,100 -5,100 101-5030-451-61-00 OP SUPP/MINOR EQUIP -9,051 -4,697 -10,244 -10,244 -11,200 -11,500 101-5030-451-94-10 EQUIP REPLACE CHARG -7,700 -2,500 -2,200 -2,200 -21,800 -27,500 -350,404 -419,807 -441,538 -461,538 -441,190 -467,250Expenditure Subtotals 101-5030-365-XX-00 DONATIONS - DISC RM - 100 100 250 250 Other Revenue 00 101-5030-347-60-00 HIKE FEES 080 0 0 Rents 00 101-5030-347-70-00 SHORELINE PKNG LOT F 43,857 50,582 43,500 43,500 Rents 48,900 48,900 101-5030-364-XX-X RENT - REC & PARKS 128,199 113,597 105,000 105,000 Rents 115,600 117,900 172,156 164,359 148,750 148,750 164,500 166,800Revenue Subtotals -178,248 -255,448 -292,788 -312,788 -276,690 -300,450Net (Uses)/Resources Program Totals 141 Budget Program:Recreational Facilities Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks 101-5030-451-11-00 SALARY & WAGES - FT 153,300 159,300 Salaries and wages paid to full-time City employees allocated to this program. Full-time wages have been shifted from the REACH program to facilitate the increase of Recreation events and programming offered to the public. 101-5030-451-12-00 SALARY & WAGES - PT 164,190 172,400 Salaries and wages paid to part-time City employees who staff the City's park sites. 101-5030-451-29-00 EMPLOYEE BENEFITS 81,400 87,200 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5030-451-44-10 BUILDING & LAND RENTAL 2,200 2,250 This item is payment for land leased from the Los Angeles County Sanitation Districts for Eastview Park. 101-5030-451-54-00 LEGAL NOTICES AND ADS 2,000 2,000 Advertising in local newspapers for Recreation events and activities. 101-5030-451-55-00 PRINTING & BINDING 5,100 5,100 This item reflects printing costs for event banners, brochures advertising the availability of City locations for weddings, receptions, hikes and private parties as well as tickets for Abalone Cove parking. The increase in the FY11-12 budget reflects the printing needs for various Recreation events that have been added to the department’s annual schedule (e.g. Eggstravaganza, Night at the Museum, etc.). 101-5030-451-61-00 OP SUPP/MINOR EQUIP 11,200 11,500 This item reflects the cost of purchasing staff uniform shirts and the replacement of open recreation supplies such as sports equipment, games, books, and other park-related equipment. It also covers one-time miscellaneous park purchases. 101-5030-451-94-10 EQUIP REPLACE CHARGE 21,800 27,500 142 Budget Program:Recreational Facilities Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 143 Account # Account Description Budget Program:Special Events Department:Recreation & Parks Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-5040-451-12-00 SALARY & WAGES - PT -929 -2,782 -2,500 -2,500 -5,500 -7,500 101-5040-451-29-00 EMPLOYEE BENEFITS -370 -504 -480 -480 -1,000 -1,300 101-5040-451-32-00 PROF/TECH SERVICE -71,475 -14,982 -25,000 -25,000 -30,000 -30,000 101-5040-451-44-20 VEHICLE & EQUIP RENT 0 0 0 0 -2,500 -2,500 101-5040-451-61-00 OP SUPP/MINOR EQUIP -13,893 -7,272 -13,000 -13,000 -13,200 -28,200 -86,667 -25,540 -40,980 -40,980 -52,200 -69,500Expenditure Subtotals 101-5040-365-40-00 DONATIONS - JULY 4TH 0 0 5,350 5,350 Other Revenue 4,000 4,000 101-5040-365-70-00 DONATIONS - SPEC EVE 25,600000Other Revenue 00 101-5040-369-10-00 MISC REVENUES 3,045000Other Revenue 00 28,645 0 5,350 5,350 4,000 4,000Revenue Subtotals -58,022 -25,540 -35,630 -35,630 -48,200 -65,500Net (Uses)/Resources Program Totals 144 Budget Program:Special Events Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks 101-5040-451-12-00 SALARY & WAGES - PT 5,500 7,500 Salaries and wages paid to part-time City employees allocated to this program. The FY12-13 allocation includes staffing for the City’s 40th anniversary event. 101-5040-451-29-00 EMPLOYEE BENEFITS 1,000 1,300 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5040-451-32-00 PROF/TECH SERVICE 30,000 30,000 1. City's annual Fourth of July Celebration. ($25,000) 2. Rental of professional sound equipment for various events. ($1,500) 3. Parking service for the annual Whale of a Day event. ($1,500) 4. Shakespeare by the Sea drama production. ($1,200) 5. Palos Verdes Symphonic Band Performance. ($800) 101-5040-451-44-20 VEHICLE & EQUIP RENTAL 2,500 2,500 The cost of renting chemical toilets, hand-washing stations and lights for various special events. 101-5040-451-61-00 OP SUPP/MINOR EQUIP 13,200 28,200 This budget item allows for replacement of special event equipment and miscellaneous event expenses. The FY12-13 allocation includes $15,000 of anticipated costs for the City’s 40th Anniversary celebration. 145 Account # Account Description Budget Program:Point Vicente Interpretive Center Department:Recreation & Parks Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-5060-451-11-00 SALARY & WAGES - FT -89,313 -89,957 -92,100 -92,100 -93,500 -96,300 101-5060-451-12-00 SALARY & WAGES - PT -120,624 -112,575 -104,500 -104,500 -104,500 -109,700 101-5060-451-29-00 EMPLOYEE BENEFITS -36,200 -57,184 -48,491 -48,491 -52,900 -56,800 101-5060-451-32-00 PROF/TECH SERVICE -1,980 -1,486 0 0 -5,000 -5,100 101-5060-451-44-20 EQUIPMENT RENTAL -896 -763 -2,500 -2,500 -500 -500 101-5060-451-56-00 MILEAGE REIMBURSE -112 -158 -300 -300 -300 -300 101-5060-451-57-00 MEETINGS & CONFRNC 0000-225-225 101-5060-451-59-10 TRAINING 0 0 -700 -700 -500 -500 101-5060-451-59-20 MEMBERSHIPS & DUES -150 0 -300 -300 -300 -300 101-5060-451-59-30 PUBLICATIONS 0 0 -200 -200 -150 -150 101-5060-451-61-00 OP SUPP/MINOR EQUIP -28,326 -28,252 -30,000 -30,000 -32,000 -32,700 101-5060-451-62-00 PURCHASES FOR RESA -42,666 916 -45,000 -45,000 -55,000 -56,000 101-5060-451-94-10 EQUIP REPLACE CHARG -13,800 -5,100 -4,200 -4,200 -38,500 -48,800 -334,067 -294,559 -328,291 -328,291 -383,375 -407,375Expenditure Subtotals 101-5060-365-20-00 DONATIONS - PVIC 11,482 11,575 9,300 9,300 Other Revenue 12,000 12,200 101-5060-347-XX-00 PVIC ADMISSIONS 0 1,443 0 0Rents 1,000 1,000 101-5060-364-XX-30 RENT - PVIC 181,534 208,855 180,000 180,000 Rents 122,800 125,300 101-5060-369-20-XX PVIC GIFT SHOP 80,272 97,738 98,100 98,100 Rents 110,000 112,000 273,288 319,611 287,400 287,400 245,800 250,500Revenue Subtotals -60,779 25,052 -40,891 -40,891 -137,575 -156,875Net (Uses)/Resources Program Totals 146 Budget Program:Point Vicente Interpretive Center Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks 101-5060-451-11-00 SALARY & WAGES - FT 93,500 96,300 Salaries and wages paid to full-time City employees allocated to this program. 101-5060-451-12-00 SALARY & WAGES - PT 104,500 109,700 This item reflects part-time staffing expenses allocated to this program. 101-5060-451-29-00 EMPLOYEE BENEFITS 52,900 56,800 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5060-451-32-00 PROF/TECH SERVICE 5,000 5,100 Professional services for outside consultant for cash register and museum curation program update. 101-5060-451-44-20 EQUIPMENT RENTAL 500 500 Miscellaneous equipment rental for various functions at Point Vicente Interpretive Center. 101-5060-451-56-00 MILEAGE REIMBURSE 300 300 Reimbursement for use of employees' private automobiles for City business. 101-5060-451-57-00 MEETINGS & CONFRNCS 225 225 Professional growth of staff and to stay current with museum trends. 101-5060-451-59-10 TRAINING 500 500 Charges for training provided by vendors outside the City. 101-5060-451-59-20 MEMBERSHIPS & DUES 300 300 Charges for memberships and dues in recognized professional organizations. 101-5060-451-59-30 PUBLICATIONS 150 150 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 147 Budget Program:Point Vicente Interpretive Center Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks 101-5060-451-61-00 OP SUPP/MINOR EQUIP 32,000 32,700 1. Anticipated operating needs of the facility including furniture, misc. equipment, and exhibits. (FY11-12 $29,000 and FY12-13 $29,600) 2. The annual Docent Appreciation Luncheon. (FY11-12 $3,000 and FY12-13 $3,100) 101-5060-451-62-00 PURCHASES FOR RESALE 55,000 56,000 Purchases of items for resale at the Interpretive Center gift shop. 101-5060-451-94-10 EQUIP REPLACE CHARGE 38,500 48,800 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 148 Account # Account Description Budget Program:REACH Department:Recreation & Parks Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-5070-451-11-00 SALARY & WAGES - FT -39,593 -25,566 -29,900 -9,900 -5,500 -5,700 101-5070-451-12-00 SALARY & WAGES - PT -19,954 -20,184 -21,700 -21,700 -24,700 -25,900 101-5070-451-29-00 EMPLOYEE BENEFITS -16,390 -14,987 -12,289 -12,289 -6,000 -6,400 101-5070-451-56-00 MILEAGE REIMBURSE -132 -55 -300 -300 -300 -300 101-5070-451-57-00 MEETINGS & CONFRNC 0 -34 0 0 -300 -300 101-5070-451-59-10 TRAINING 0 0 -600 -600 -600 -600 101-5070-451-61-00 OP SUPP/MINOR EQUIP -7,714 -5,362 -6,801 -6,801 -6,900 -7,000 101-5070-451-94-10 EQUIP REPLACE CHARG -7,500 -2,300 -2,200 -2,200 -9,500 -4,000 -91,283 -68,488 -73,790 -53,790 -53,800 -50,200Expenditure Subtotals 101-5070-347-80-00 REC FEES - REACH 8,863 6,695 9,000 9,000 Charges for Se 9,400 9,600 101-5070-365-30-00 DONATIONS - REACH 0 0 200 200 Other Revenue 5,000 5,100 8,863 6,695 9,200 9,200 14,400 14,700Revenue Subtotals 101-5070-391-10-00 TRANSFERS IN 20,646 26,847 26,848 0Fr CDBG 00 20,646 26,847 26,848 0 0 0Transfers In Subtotals -61,774 -34,946 -37,742 -44,590 -39,400 -35,500Net (Uses)/Resources Program Totals 149 Budget Program:REACH Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks 101-5070-451-11-00 SALARY & WAGES - FT 5,500 5,700 Salaries and wages paid to full-time City employees allocated to this program. Full-time wages have been reallocated to Recreational Facilities for additional Recreation programming. The staffing needs for this program have been shifted more to part- time employees. 101-5070-451-12-00 SALARY & WAGES - PT 24,700 25,900 Salaries and wages paid to part-time City employees allocated to this program. The increase in PT salary is reflective of the program responsibilities being shifted from FT to PT personnel. 101-5070-451-29-00 EMPLOYEE BENEFITS 6,000 6,400 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5070-451-56-00 MILEAGE REIMBURSE 300 300 Reimbursement for use of employees' private automobiles for City business. 101-5070-451-57-00 MEETINGS & CONFRNCS 300 300 This category increase will allow for professional growth of PT personnel. 101-5070-451-59-10 TRAINING 600 600 Resources for ongoing training of full-time and part-time staff in the management of programs and activities for persons with developmental disabilities. 101-5070-451-61-00 OP SUPP/MINOR EQUIP 6,900 7,000 Office supplies, consumable supplies, lodging and transportation associated with the operation of the REACH program. 101-5070-451-94-10 EQUIP REPLACE CHARGE 9,500 4,000 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment 150 Budget Program:REACH Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Recreation & Parks Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 151 PUBLIC WORKS DEPARTMENT PUBLIC WORKS ADMINISTRATION (101-3001) The Public Works Administration program accounts for the following administrative activities: City engineering, engineering studies, encroachment permits and inspections, grant administration, and transit coordination. The Public Works Department is also responsible for managing maintenance, engineering and construction activity in the Redevelopment Agency area. Some specific activities of Public Works Administration include: • Administer grant programs including: o Federal Surface Transportation Program (STP) o Transportation Enhancement Activities (TEA) o Los Angeles County Regional Park and Open Space District Grant (Measure A) o Community Development Block Grant (CDBG) o Metropolitan Transit Authority (MTA) funding which includes Transportation Improvement Program (TIP) Call for Projects, Proposition A, Proposition C, and Measure R o Transportation Development Act (TDA) Article 3 Bikeway/Pedestrian Funds o South Coast Air Quality Management District (AQMD) AB 2766 Subvention Funds o Oil Payment Program grant funds for used oil and filter recycling o Various traffic, road maintenance, American Recovery and Reinvestment Act (ARRA) competitive grants, and Rubberized Asphalt Concrete (RAC) grants o Safe Routes to School Grants (SRTS) o Highway Safety Improvement Program (HSIP) funds • Monitor regional issues such as traffic congestion management and National Pollution Discharge Elimination System (NPDES) mandates; • Provide transit coordination for the City's participation in the Palos Verdes Peninsula Transit Authority and the Los Angeles County Metropolitan Transportation Authority; • Participate in the South Bay Steering and Technical Advisory Committee; • Participate in the Santa Monica Bay/Ballona Creek Watershed Permittee Committee and the NPDES Public Education Committee; • Determine scope and develop estimates for the five-year Capital Improvement Program; • Prepare and process Requests for Proposals for various departmental projects and services; • Issue and inspect right-of-way permits to utility and telecommunication companies working within the City’s streets, and issue and inspect residential right-of-way permits for driveway approaches, street trees, sewer lines, dumpsters, and curb drains; • Review tentative tract maps, tract and parcel maps, lot line adjustments, monument inspections, soil and geology reports, grading plans, residential development plans, street name and address changes, and monitor associated trust and bond deposits. 152 TRAFFIC MANAGEMENT (101-3006 and 202-3004) The Traffic Management program accounts for management, maintenance and improvements of the City’s traffic engineering facilities, consulting traffic engineering support to the City’s Traffic Safety Commission, Radar Trailer Program for traffic education and enforcement, Pavement Striping and Marking Program, Safe Routes to School program, oversized vehicle and neighborhood parking permit programs, and traffic signal maintenance, repair and upgrade activities. STORM WATER QUALITY (101-3007) In 1972, Congress passed the Clean Water Act (CWA) to reduce water pollution from end-of- pipe sources. Through the CWA, a National Pollutant Discharge Elimination System (NPDES) was established, which is administered by Regional Water Quality Control Boards in individual states. In 1987, the CWA was revised to include the reduction of pollutants in municipal storm- water runoff as well. In 1990, the California Regional Water Quality Control Board, Los Angeles Region, issued its first NPDES Permit for control of storm-water and urban runoff from municipalities (MS4 Permit) 153 within Los Angeles County. Rancho Palos Verdes is a co-permittee of the Los Angeles County MS4 Permit, with the Los Angeles County Flood Control District (LACFCD) being the lead agency. The goals of the MS4 permit are the protection of the beneficial uses of water bodies within Los Angeles County and the reduction of pollutants in storm-water and urban runoff to the maximum extent practicable. As a result of the NPDES MS4 Permit, the City is required to investigate illicit discharges, develop a program to reduce pollutants from public agency activities, implement a public outreach program to educate the public, review plans for storm- water concerns as they are submitted to the City, inspect construction sites for proper sediment control and inspect selected businesses for potential storm-water related problems. The MS4 Permit has a five-year life span and subsequent MS4 Permits were issued in 1996 and 2001. With each permit the number of requirements and complexity for compliance has increased. These complexities have kept the expected 2006 MS4 Permit from being authorized, and the next five year cycle is upon us again in 2011. The Regional Board had planned to issue an extension to the 2006 Permit for another 18 months, beginning in April of 2011 as a temporary measure until a new five year permit could be set in place. However, the LACFCD has indicated they will no longer serve as lead agency and will instead seek their own permit. The loss of the lead agency for the Los Angeles County permit, combined with strong reactions from other co-permittees and the environmental community on the permit requirements, have derailed these plans. We continue to monitor status changes of the new permit, which come frequently. Beginning in 2001, the Los Angeles County MS4 Permit included provisions for the implementation of “Total Maximum Daily Loads” (TMDLs), which establish numerical limits on the amount of selected pollutants that can be discharged in storm-water and urban runoff. Development of these TMDLs is controversial and requires vigorous review by the City to avoid unreasonable and unfunded demands by the state agency. Several additional TMDLs have been added over the years and more are anticipated in the near future. Accordingly, the cost of implementation and compliance is expected to rise. The City has expended funds on structural improvements, such as catch basin inserts, and programmatic efforts, such as shared monitoring and public outreach plans with other peninsula cities. The Storm Water Quality program funds the City’s activities with respect to these regulations. BUILDING MAINTENANCE (101-3008) The Building Maintenance program centralizes maintenance expenditures for all Cityowned buildings, including those at the Civic Center and various park sites. Building Maintenance includes routine activities such as custodial services, general repairs, security, utility service and generator maintenance; as well as non-routineor preventive activities such as flooring replacement and painting. PARKS, TRAILS & OPEN SPACE MAINTENANCE (101-3009 and 224-3024) The Parks, Trails & Open Space Maintenance program centralizes maintenance expenditures for all City park sites and open space areas. Specific activities accounted for in this program include weed abatement, maintenance of grounds, play equipment and picnic areas, irrigation systems, and trails. 154 STREET MAINTENANCE - PORTUGUESE BEND ROAD MAINTENANCE – PAVEMENT MANAGEMENT (202-3002 and 202-3005) The Portuguese Bend Road Maintenance – Pavement Management program accounts for the roadway maintenance of Palos Verdes Drive South in the landslide area of the City. Roadway maintenance includes periodic resurfacing, pavement grinding, dig out repairs, reworking roadway base material, crack-sealing, re-striping and curb repairs. STREET MAINTENANCE - NON PAVEMENT (202-3003 and 203-3010) The Street Maintenance – Non Pavement program accounts for activities related to maintenance of the City’s roadsides, City rights of way, roadways, medians, trees, sidewalks, street sweeping, street signs, as well as electrical and water utility service for these facilities. Specific maintenance activities include the coordination of: • Contract services for roadside maintenance activities, including litter removal, sign repair and installation, clean up of illegal dumping, vegetation removal, and fence and guardrail repair; • Contract services for roadway maintenance activities, including temporary pavement patching of street surfaces and temporary sidewalk repairs and maintenance; • Ten (10) miles of median and parkway maintenance; • The annual Citywide Street Tree Maintenance program for 8,000 trees; • The annual Sidewalk Repair Program to repair sidewalks on a five-year cycle, which includes the installation of access ramps, root barriers and new curbs and gutters; • The street sweeping contract with sweeping activity on 270 curb miles; • The Street Sign Program to replace aging street signs. Street Maintenance – Non Pavement activities are partially funded with 1972 Act assessments. In 1992, the City Council approved the establishment of a Landscaping and Lighting District as allowed in the Landscape and Lighting Act of 1972. Assessments to individual property owners 155 remain constant each year. Assessment revenue to the City fluctuates depending upon delinquency rates and new construction within the district. SEWER MAINTENANCE (101-3026) The City owns the sewer system within the City’s boundaries; however, Los Angeles County provides maintenance and emergency repairs. This General fund program was newly established for FY07-08, as a result of the City’s desire to contribute to a more proactive approach to maintenance of the City’s sewer system. The program accounts for the cost of updating the Sewer System Master Plan, industrial waste monitoring, pipe filming, and investigating and cleaning sewer pipes. Not only does this work enable the City to propose capital improvement projects to the County, and perform small crack repairs discovered during pipe filming, any roots or obstructions discovered during the video inspections are removed which minimizes the opportunity for overflows. SPECIAL DISTRICT MAINTENANCE El Prado Lighting fund (209-3019) In 1982, the El Prado Recreation and Parks District was reorganized as a subsidiary district of the City. The City provides services for the maintenance and operation of two ground-level spotlights and two overhead lights at the entrance to the El Prado neighborhood. A portion of the homeowners' 1% property tax assessment (approximately $700) is remitted to the City to fund these expenditures. Subregion 1 Maintenance fund (223-3023) As part of the development of Sub-region 1 (Ocean Front Estates), the developer, Capital Pacific Holdings (CPH), agreed to provide a deposit in the amount of $750,000 for the maintenance of 71 acres of parkland that was to be dedicated to the City. This maintenance fund was established in FY01-02 and interest revenue generated from the endowment is used to fund the maintenance of the natural open space, landscaping, trails, and a slant drain pipe. General funds are used to subsidize some of these maintenance costs. STREET LIGHTING (211-3011) In February 1995, the City Council authorized the transfer of a citywide street lighting maintenance district from Los Angeles County to the City. Funds generated from an existing 1911 Act District established by Los Angeles County now accrue to the City for street lighting maintenance costs. The 1911 Act funds are restricted and may only be used for activities related to the lighting district. As in past years, the City will annually receive a portion of revenue from the County that is generated by the 1% base property tax. The FY11-12 revenue estimate is $440,000. The assessment for each property is calculated based on benefit received. 156 BEAUTIFICATION (212-3012) The City has conducted a single-family curbside recycling program since 1989, and a multi- family program since 1991. In February 1996, the City expanded its curbside recycling program to add mixed paper, corrugated cardboard and used motor oil, in addition to the existing newspaper and commingled container recycling. The City also expects to continue receiving 100% of the California Redemption Value (CRV) of beverage containers picked up at curbside. This Beautification account was created to administer the use of these funds. The use of recycling funds includes the beautification grants and median improvements. The beautification grant program makes funds available to homeowners associations and community groups for activities that beautify areas visible from public right-of-ways. Recycling funds are also used for citywide median beautification projects, which are budgeted under the Street Improvements Fund. WASTE REDUCTION (213-3013) This program provides for the implementation of the City's Source Reduction and Recycling Element (SRRE) of the City's General Plan. The SRRE was approved in 1990 in response to legislation known as Assembly Bill (AB) 939, the Integrated Waste Management Act of 1989. AB 939 requires every California City to reduce its waste stream 25% by 1995 and 50% by the year 2000. In 2002 the City joined the Los Angeles Regional Agency (LARA) for AB 939 implementation. LARA’s diversion rate exceeds 55%. The City receives AB 939 fees from its commercial and residential waste haulers. thatfund the Source Reduction and Recycling Element program implementation activities. In addition, the City receives Used Oil Payment Program grants, Department of Conservation (DOC) Beverage and Container Recycling Block Grants and, when eligible, Rubberized Asphalt Concrete (RAC) and multi-family Recycling grants. The City's various reuse, reduce and recycling programs include, but are not limited to: 157 • Residential green waste (including Christmas trees) and co-mingled recycling, backyard composting programs and recycling of used motor oil and filters; • Re-using of inert material such as concrete and asphalt as base material for road reconstruction projects, and/or using rubberized asphalt concrete (recycled tire material) for arterial rehabilitation projects; • Purchasing park play equipment, park benches and picnic tables, trash and recycling containers, office furniture and paper made from recycled content material; • Hosting an annual electronics recycling and household hazardous waste roundup; • Recycling and reusing tree trimmings as mulch on medians, trails and City parks; • Encouraging school recycling by offering financial incentives to participating schools and promoting recycling assemblies; • Encouraging commercial recycling by offering commercial haulers a financial incentive for recycling (reduced AB 939 fees); • Recycler of the Month program where two cards are drawn at every City Council meeting from a pool of residents who participate in the curbside recycling program, and $250 cash awards are presented to each winning resident • Used motor oil and filter collection at curbside; • Servicing recycling containers at City parks; and • Public outreach programs, including print advertisements, billing inserts, press releases, City website, City list server, and public service announcements (PSA), and Channel 33 RPVTV PSA’s; and • Bi-annual Citywide rush Clearing Events TRANSIT Air Quality Management District (AQMD) (214-3014) This program is funded by restricted funds authorized under Assembly Bill (AB) 2766, which provided for a motor vehicle registration fee assessment to support transportation/air quality related activities of local government and air pollution control districts. The funds are part of the annual local return program administered by the South Coast Air Quality Management District and are distributed to cities on a population pro rata basis. These funds are restricted to uses that contribute to the reduction of air pollution within the south coast air basin. Beginning in FY95-96, these funds have been used to supplement funding for the Palos Verdes Peninsula Transit Authority, augmenting Proposition A funds that are also used to support this program. In addition, AQMD funds may be used to purchase clean-air vehicles for the City’s fleet of vehicles. Transit (Proposition A) (216-3016) Proposition A funds come from a 1/2 cent sales tax and are distributed annually to cities on a per capita basis. These funds are restricted and may only be used for transit services, bus stop improvements, bus pullouts and pads, as well as bus stop maintenance. The allocation varies each year based on the actual amount of sales tax received in Los Angeles County. Rancho Palos Verdes utilizes these funds to participate in the Palos Verdes Peninsula Transit Authority/Dial-a-Ride programs, install bus stop pads, and for bus stop shelter maintenance and improvements. 158 The Palos Verdes Peninsula Transit Authority (PVPTA) operates a fixed route shuttle service on seven routes on the Palos Verdes Peninsula. Service operates between residential neighborhoods, schools, and commercial areas. In addition to funding from local jurisdictions, PVPTA has received a subsidy from the County of Los Angeles for the past twelve years. ABALONE COVE SEWER MAINTENANCE (225-3025) The Abalone Cove sewer system is one of several landslide mitigation projects recommended by a panel of experts who served the Redevelopment Agency (RDA) of the City until 1996. Funding for the sewer project was derived from the proceeds received from the $10 million of bonds issued to the RDA. The bonds were issued by the County as required by the 1987 Reimbursement Settlement Agreement (Horan Agreement) entered into by the City, the RDA, certain residents of the RDA project area and the County. The Abalone Cove Sewer System was completed in 2002. This agreement expressly prohibits the use of RDA and Improvement Authority funds to maintain the sewer system. To provide funding for the operation and maintenance of the system, the City Council established the Abalone Cove Sewer Maintenance Fee for users of the system during FY 01- 02. The City Council annually conducts a public hearing, at which time, current and projected year’s costs are reviewed and rates are set for the ensuing fiscal year. Fees paid by users of the system depend upon the amount of sewer discharge generated by the user, as well as what elements of the system serve the user. When the Abalone Cove Sewer Service Maintenance Fee was established, the City Council agreed to subsidize sewer operations in an effort to reduce fees to property owners and to help bring uniformity of fees. The City has subsidized district maintenance during each year of its operation, with a yearly general fund transfer, however, Council has asked staff to reduce the subsidy to zero in the near future. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) (310-309X) Since 1986, the City of Rancho Palos Verdes has been receiving funds annually from the Los Angeles Urban County’s Community Development Block Grant (CDBG) Program, which receives its allocation from the U.S. Department of Housing and Urban Development (HUD). Participating cities receive funding based upon the total number of cities participating in the County’s program, and a city’s commitment to provide housing, economic and community development opportunities which principally benefit persons of low and moderate income levels and/or aid in the prevention of blighted conditions. The funds are allocated to the City on a per capita basis. These funds are used for a variety of projects and activities, including the Home Improvement Program for low and moderate-income homeowners, Americans with Disabilities Act (ADA) accessibility projects, and CDBG program administration. RDA - PORTUGUESE BEND (375-307X) The Redevelopment Agency was established in 1984, as a separate governmental entity with the responsibility to install and construct mitigation measures to stabilize landslides in the Abalone Cove and Portuguese Bend areas of the City. Projects approved during FY2010-2011 included two emergency projects. The roadside stabilization project installed an earthen 159 buttress adjacent to the shoulder of the roadway, south of Palos Verdes Drive South and east of the Archery Club. The drainage grading project will re-grade a path in the same area to re- install drainage facilities south of the roadway. RDA – Portuguese Bend program expenditures within the current budget are limited to administrative activities. IMPROVEMENT AUTHORITY - PORTUGUESE BEND (285-3088) A separate Joint Powers Improvement Authority was created in 1990 to maintain landslide abatement improvements installed and constructed by the RDA. Separate funds have been established to record the maintenance activities associated with the Abalone Cove and Portuguese Bend areas of the RDA. Funding for maintenance expenditures associated with the Portuguese Bend landslide area is provided via an annual operating transfer from the City’s General fund. IMPROVEMENT AUTHORITY - ABALONE COVE (795-3089) A separate Joint Powers Improvement Authority was created in 1990 to maintain landslide abatement improvements installed and constructed by the RDA. Separate funds have been established to record the maintenance activities associated with the Abalone Cove and Portuguese Bend areas of the RDA. Funding for maintenance expenditures associated with the Abalone Cove landslide area is provided via investment interest earnings on a non-expendable $1 million deposit received as part of a 1991 settlement agreement with the County of Los Angeles. INFRASTRUCTURE IMPROVEMENTS The Public Works department is also responsible for administering Infrastructure Improvements programs, formerly referred to as Capital Improvements. Program narratives, budget details, and justifications are included within the “Infrastructure Improvements” tab immediately following the “Public Works” tab in this budget document. PUBLIC WORKS PERFORMANCE INDICATORS Maintenance Program A large part of the Public Works Department’s activity is focused on responding to requests for service from residents. The department strives to resolve requests promptly and efficiently, with the goal of addressing 80% of all service requests within two weeks. Based on the data collected using this software during the last three fiscal years, the percentage of service requests that were addressed within two weeks are as follows: FY01-02 60% FY02-03 70% FY03-04 82% FY04-05 79% FY05-06 88% FY06-07 91% 160 FY07-08 91% FY08-09 96% FY09-10 94% Recycling Program The City is mandated to reduce its waste stream in accordance with state law (AB939). Cities throughout California are required to achieve a diversion rate of 50% by the year 2000. Rancho Palos Verdes has used a variety of programs to promote and increase recycling among residents in order to meet this requirement. The City joined the Los Angeles Regional Agency (LARA) for AB939 purposes in 2002. LARA’s diversion rate includes all member cities’ diversions, including RPV. Therefore, the success of the City’s recycling programs is reflected in the City’s approved solid waste diversion rates over the past several years: 1995 28 % 2000 47% 2005 59%* 2006 55%* 2007 56%* 2008 56%* 2009 60%* 2010 TBD** * LARA’s diversions **This diversion rate has been submitted, but has yet to be verified. Roadway Maintenance Program The City invests considerable resources to maintain the high quality of its roadways. A Pavement Management Report is updated every three years to determine the condition of the City’s roadways by calculating a pavement rating. The pavement rating is a number between 0 and 100 that measures the quality of pavement. A new roadway has a pavement rating of 100. The average pavement rating for the City’s roadways for the past thirteen years are: 1995 75 1996 78 1997 80 1998 82 1999 88 2000 88 2001 88 2002 80 2003 80 2004 89 2005 89 2006 82 2007 82 2008 82 2009 84 2010 84 Street Sweeping Program The City invests considerable resources on programs to reduce the amount of trash that enters the City’s canyons, waterways, and the Pacific Ocean. The City’s Street Sweeping Program is 161 just one example. In FY01-02, the City began monitoring the amount of trash being picked up by the street sweeping program as a performance measurement for reducing the amount of trash that enters our surface water systems: FY01-02 25 tons/month FY02-03 21 tons/month FY03-04 66 tons/month FY04-05 63 tons/month FY05-06 63 tons/month FY06-07 63 tons/month FY07-08 63 tons/month FY08-09 64 tons/month FY09-10 63 tons/month Traffic Enforcement The Public Works Department works closely with the Los Angeles County Sheriff’s Department on traffic safety matters. Beginning in 2002, the City began monitoring and reporting the monthly average number of traffic collisions, how many of those were injury collisions, and comparing the number of injury collisions to the number of hazardous citations issued by the Sheriff. Through the regional law enforcement contract, Rancho Palos Verdes has been served by two traffic enforcement deputies (one patrol car and one motorcycle). In order to address increased concern about speeding and unsafe driving practices, the City hired a dedicated traffic enforcement deputy in December 2005 to work primarily during the evening hours and on weekends. Further, a third regional traffic deputy was added to the contract in September 2006. Monthly Average Index 2004 2005 2006 2007 2008 2009 2010 Total Collisions 24 20 20 21 20 18 20 Injury Collisons 8 6 7 7 6 6 6 Hazardous Citations Issued 223 282 492 526 460 375 339 Enforcement Index 29 54 84 72 76 56 53 162 Account # Account Description Budget Program:Public Works Administration Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-3001-431-11-00 SALARY & WAGES - FT -592,833 -891,710 -1,179,900 -1,179,900 -1,252,300 -1,310,300 101-3001-431-12-00 SALARY & WAGES - PT -33,883 -141,954 -152,800 -152,800 -20,700 -21,700 101-3001-431-29-00 EMPLOYEE BENEFITS -177,270 -482,247 -419,510 -419,510 -488,500 -523,600 101-3001-431-32-00 PROF/TECH SERVICE -196,958 -66,446 -44,800 -94,800 -108,000 -108,000 101-3001-431-44-10 BUILDING & LAND RENT 0 0 0 0 -5,500 -5,500 101-3001-431-54-00 LEGAL NOTICES AND AD -11,391 -19,766 -10,300 -10,300 -12,000 -12,000 101-3001-431-55-00 PRINTING & BINDING -12,259 -17,971 -25,800 -25,800 -25,000 -25,000 101-3001-431-56-00 MILEAGE REIMBURSE -499 -631 -600 -600 -600 -600 101-3001-431-57-00 MEETINGS & CONFRNC -4,970 -1,190 -4,000 -4,000 -4,000 -4,000 101-3001-431-59-10 TRAINING -860 -1,720 -3,500 -3,500 -3,500 -3,500 101-3001-431-59-20 MEMBERSHIPS & DUES -1,355 -1,215 -1,200 -1,200 -1,200 -1,200 101-3001-431-59-30 PUBLICATIONS -478 -271 -800 -800 -500 -500 101-3001-431-61-00 OP SUPP/MINOR EQUIP -15,007 -17,582 -35,000 -35,000 -28,800 -27,000 101-3001-431-69-00 OTHER MISCELLANEOU -177 -114 -5,000 -53,750 0 0 101-3001-431-94-10 EQUIP REPLACE CHARG -39,400 -15,800 -13,700 -13,700 -104,400 -121,300 -1,087,340 -1,658,617 -1,896,910 -1,995,660 -2,055,000 -2,164,200Expenditure Subtotals 101-3001-344-10-00 ENGINEERING FEES 200 5,125 0 0Charges for Se 00 101-3001-381-10-00 SPECIAL FUND ADMIN 145,300 148,200 151,200 151,200 Charges for Se 154,300 157,400 101-3001-324-10-00 RIGHT OF WAY PERMITS 39,819 57,967 47,100 47,100 License/Permit 85,900 90,200 101-3001-324-20-00 DUMPSTER PERMITS 0000License/Permit 1,100 1,200 101-3001-364-XX-10 RENT - CITY HALL 1,455 302 0 0Rents 00 186,774 211,594 198,300 198,300 241,300 248,800Revenue Subtotals -900,566 -1,447,023 -1,698,610 -1,797,360 -1,813,700 -1,915,400Net (Uses)/Resources Program Totals 163 Budget Program:Public Works Administration Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 101-3001-431-11-00 SALARY & WAGES - FT 1,252,300 1,310,300 Salaries and wages paid to full-time City employees allocated to this program. 101-3001-431-12-00 SALARY & WAGES - PT 20,700 21,700 Part time salaries provide for interns who assist staff in routine permit and construction inspections, as well as special projects. 101-3001-431-29-00 EMPLOYEE BENEFITS 488,500 523,600 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-3001-431-32-00 PROF/TECH SERVICE 108,000 108,000 1. City Engineering Activity: Contract engineering services to review land maps and development plans that are not reimbursable by developers. (FY 11-12 $10,000) (FY 12-13 $10,000) 2. Engineering Studies: Contract engineering services for engineering investigations. (FY 11-12 $12,000) (FY 112-13 $12,000) 3. Inspection Services: Inspections for encroachment permits, traffic projects and right-of-way maintenance projects have been consolidated into one budget program. Permit fees collected as General Fund revenue partially offset the cost of this program. (FY 11-12 $80,000) (FY 12-13 $80,000) 4. Temporary Clerical Assistance: Temporary office assistance for staff vacations, illnesses or other absences and for courier service. (FY 11-12 $6,000)(FY 12-13 $6,000) 101-3001-431-44-10 BUILDING & LAND RENTAL 5,500 5,500 1. Offsite Storage Rental - Annual rental fee for an offsite storage facility to house inactive files. (FY 11-12 $2,500) (FY 12-13 $2,500) 2. Storage Pod Rental - Annual rental fee for an onsite storage pod to house inactive files. (FY 11-12 $3,000) (FY 12-13 ($3,000) 101-3001-431-54-00 LEGAL NOTICES AND ADS 12,000 12,000 Legal notice advertising for Public Works projects. 101-3001-431-55-00 PRINTING & BINDING 25,000 25,000 164 Budget Program:Public Works Administration Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works Printing of permits, service request forms, material for public meetings, bid documents and blueprints for Public Works projects. 101-3001-431-56-00 MILEAGE REIMBURSE 600 600 Reimbursement of staff for use of personal vehicles to attend meetings. 101-3001-431-57-00 MEETINGS & CONFRNCS 4,000 4,000 Charges for expenses incurred for authorized City meetings and conferences. Expenses include transportation, registration fees, lodging, meals and other expenses incurred. 101-3001-431-59-10 TRAINING 3,500 3,500 This item provides for training and professional development of staff. 101-3001-431-59-20 MEMBERSHIPS & DUES 1,200 1,200 Annual dues for professional organizations and licensing requirements to maintain professional status of department employees. 101-3001-431-59-30 PUBLICATIONS 500 500 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-3001-431-61-00 OP SUPP/MINOR EQUIP 28,800 27,000 1. This item provides for office supplies, minor equipment and miscellaneous items. (FY11-12 and FY12-13 $17,000) 2. Emergency Radios - Six hand-held radios will be purchased for emergency use. FY11-12 $1,800) 3. Filing System for Engineering Plans - A new electronic filing system will be created to store electronic copies of engineering plans. Existing mylar engineering plans will be converted to electronic copies over the next two years. These electronic copies can be printed out on the Public Works' plotter machine. (FY11- 12 and FY12-13 $10,000) 101-3001-431-94-10 EQUIP REPLACE CHARGE 104,400 121,300 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other 165 Budget Program:Public Works Administration Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 166 Account # Account Description Budget Program:Traffic Management Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-3006-431-11-00 SALARY & WAGES - FT -48,480 0 0 0 0 0 101-3006-431-29-00 EMPLOYEE BENEFITS -21,860 0 0 0 0 0 101-3006-431-32-00 PROF/TECH SERVICE -147,078 -130,904 -127,600 -258,600 -67,000 -68,000 101-3006-431-43-00 MAINTENANCE SERVICE -74,120 -73,459 -86,600 -86,600 -85,000 -86,000 101-3006-431-55-00 PRINTING & BINDING 0 0 -2,000 -2,000 -2,000 -2,000 101-3006-431-61-00 OP SUPP/MINOR EQUIP 0 -5,415 -1,200 -1,200 0 0 101-3006-431-73-00 IMPROVEMENTS 0 0 -60,000 0 0 0 202-3004-431-32-00 PROF/TECH SERVICE 0 0 -2,600 -2,600 Traf Sig Maint -3,000 -3,000 202-3004-431-41-30 LIGHT AND POWER -21,467 -22,737 -17,000 -17,000 Traf Sig Maint -24,000 -24,000 202-3004-431-43-00 MAINTENANCE SERVICE -61,825 -50,087 -84,500 -84,500 Traf Sig Maint -85,000 -86,000 202-3004-431-73-00 IMPROVEMENTS 0000Traf Sig Maint -90,000 0 -374,830 -282,602 -381,500 -452,500 -356,000 -269,000Expenditure Subtotals 101-3006-344-20-00 SALE OF SIGNS/SERVIC 4,618 7,308 6,600 6,600 Charges for Se 7,500 7,700 101-3006-334-10-00 GRANT INCOME 0 0 75,000 15,000 From Other Ag 00 101-3006-327-10-00 PARKING PERMITS 0 0 12,000 12,000 License/Permit 500 500 4,618 7,308 93,600 33,600 8,000 8,200Revenue Subtotals 202-3004-391-10-00 TRANSFERS IN 76,800 72,824 104,100 104,100 Fr 1911 Act 202,000 113,000 76,800 72,824 104,100 104,100 202,000 113,000Transfers In Subtotals -293,412 -202,470 -183,800 -314,800 -146,000 -147,800Net (Uses)/Resources Program Totals 167 Budget Program:Traffic Management Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 101-3006-431-32-00 PROF/TECH SERVICE 67,000 68,000 1. Traffic Engineering Services: The Traffic Engineer responds to residents' concerns and requests about traffic issues as requested by staff. Services may include improving traffic processes, designing traffic projects and pursuing traffic grants. (FY11-12 $57,000) (FY 12-13 $58,000) 2. Category A Traffic Engineering Services - Services include providing traffic engineering information, investigations or small project designs to address various city-wide traffic issues or concerns of the City Council, residents, staff, emergency services and other public agencies. (FY11-12 and FY 12-13 $10,000) 101-3006-431-43-00 MAINTENANCE SERVICES 85,000 86,000 1. Radar Trailer Program: Radar trailers are set up at various locations throughout the City to implement a traffic enforcement program. (FY11-12 and FY 12-13 $5,000) 2. Annual Pavement Striping Program: Contract services for pavement striping and marking. Pavement striping costs for the streets previously maintained by the City of Rolling Hills Estates are included. (FY11-12 $80,000) (FY12-13 $81,000) 101-3006-431-55-00 PRINTING & BINDING 2,000 2,000 The cost of printing parking program permits. 202-3004-431-32-00 PROF/TECH SERVICE 3,000 3,000 Provides for inspection services. This expenditure is funded with Street Lighting (1911 Act) assessments. Traf Sig Maint 202-3004-431-41-30 LIGHT AND POWER 24,000 24,000 Power to traffic signals throughout the city, including the new traffic signal at Crestridge and Crenshaw. This expenditure is funded with Street Lighting (1911 Act) assessments. 202-3004-431-43-00 MAINTENANCE SERVICES 85,000 86,000 Funds for the regular maintenance of all traffic signals. Actual expenditures vary year to year depending on the number of major repairs needed. The cost to repair damage caused by traffic accidents is reimbursable to the City by the parties involved. This expenditure is funded with Street Lighting (1911 Act) assessments. 202-3004-431-73-00 IMPROVEMENTS 90,000 0 168 Budget Program:Traffic Management Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works City-wide Traffic Safety Battery Backup Project – a safety improvement to install backup batteries on all traffic signals in the City. This project will be funded with 1911 Act assessments. 169 Account # Account Description Budget Program:Storm Water Quality Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-3007-431-11-00 SALARY & WAGES - FT -19,659 0 0 0 0 0 101-3007-431-29-00 EMPLOYEE BENEFITS -7,03000000 101-3007-431-32-00 PROF/TECH SERVICE -81,206 -84,883 -68,000 -93,000 -97,300 -97,800 101-3007-431-33-00 LEGAL SERVICES 0 -7,037 -10,000 -10,000 -10,000 -10,000 101-3007-431-43-00 MAINTENANCE SERVICE -38,827 -30,363 -71,600 -71,600 -73,000 -73,000 -146,722 -122,283 -149,600 -174,600 -180,300 -180,800Expenditure Subtotals 101-3007-391-10-00 TRANSFERS IN 2,700 2,800 0 0Fr Prop A 00 2,700 2,800 0 0 0 0Transfers In Subtotals -144,022 -119,483 -149,600 -174,600 -180,300 -180,800Net (Uses)/Resources Program Totals 170 Budget Program:Storm Water Quality Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 101-3007-431-32-00 PROF/TECH SERVICE 97,300 97,800 1. National Pollutant Discharge Elimination System (NPDES) Program Administration: Contract services for the overall administration of the City’s Storm Water Quality Program to comply with the offshore water quality monitoring requirements of the Storm Water Resources Control Board (SWRCB). (FY11-12 $53,500) (FY12-13 $54,000) 2. Jurisdiction 7 Offshore Water Quality Monitoring: In early 2003 the Storm Water Resources Control Board released new regulations regarding bacteria in the Santa Monica Bay. These new regulations required cities with area tributaries flowing into the bay to monitor offshore points on a weekly basis. This line item provides funding for contract services to fulfill the monitoring requirement. (FY11-12 and FY 12-13 $8,500) 3. State Water Resources Control Board (SWRCB) Fee: Annual fee for a waste discharge ($1,300) and storm water permit ($9,000). As part of the National Pollution Discharge Elimination System (NPDES)/Clean Water Act implementation, the State Water code requires these fees. (FY11-12 and FY 12-13 $10,300) 4. Lake Machado Storm Water Runoff - The State Water Resources Control Board has required the City to study the effects of storm water runoff from the City entering Lake Machado in Harbor City and to monitor the Total Maximum Daily Load (TMDL). After monitoring in FY11-12 & FY12-13, the City will have more information with regard to mitigation and future monitoring. (FY11-12 and FY 12-13 $25,000) 101-3007-431-33-00 LEGAL SERVICES 10,000 10,000 Legal fees to review new regulations adopted by the Storm Water Resources Control Board, to process the City’s suit against the Regional Water Quality Control Board, and to provide general legal representation. 101-3007-431-43-00 MAINTENANCE SERVICES 73,000 73,000 1. Catch Basin Cleaning in Parking Lots: Contract services to clean catch basins in City-owned parking lots that do not have inserts, prior to the storm season. This program also stencils a water quality message on each inlet. (FY11-12 and FY 12-13 $7,000) 2. Catch Basin Insert Maintenance in Parking Lots: Contract services to clean and maintain catch basin inserts in City-owned parking lots. (FY11-12 and FY 12-13 $4,000) 3. Catch Basin Cleaning in Streets: Contract services to clean catch basins in City streets that do not have inserts, prior to the 171 Budget Program:Storm Water Quality Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works storm season. This program also stencils a water quality message on each inlet. (FY11-12 and FY 12-13 $15,000) 4. Catch Basin Insert Maintenance in Streets: Contract services to clean and maintain catch basin inserts in the City Streets. (FY11-12 and FY 12-13 $6,000) 5. Citywide Spill Cleanup: Contract services to respond to sewer and other spills that could impact water quality. (FY11-12 and FY 12-13 $14,000) 6. Sweeping in Parking Lots: Contract services to sweep City- owned parking lots. (FY11-12 and FY 12-13 $17,000) 7. Trash Pickup at Bus Shelters: Contract services for litter removal at the City’s bus shelters. (FY11-12 and FY 12-13 $3,000) 8. Extra Sweep Before the Rainy Season: The National Pollution Discharge Elimination System (NPDES)/Clean Water Act requires that the City perform an extra sweep prior to the rainy season to reduce the number of contaminants that may flow into the bay. (FY11-12 and FY 12-13 $7,000) 172 Account # Account Description Budget Program:Building Maintenance Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-3008-431-11-00 SALARY & WAGES - FT -66,565-1540000 101-3008-431-29-00 EMPLOYEE BENEFITS -25,580 0 0 0 0 0 101-3008-431-32-00 PROF/TECH SERVICE 0 -824 -12,500 -12,500 -5,000 -5,000 101-3008-431-41-10 WATER UTILITY SERVIC -28,847 -20,692 -26,000 -26,000 -26,000 -26,000 101-3008-431-41-20 GAS UTILITY SERVICE -4,270 -1,830 -6,200 -6,200 -5,000 -5,000 101-3008-431-41-30 LIGHT AND POWER -101,246 -105,439 -124,000 -124,000 -120,000 -120,000 101-3008-431-43-00 MAINTENANCE SERVICE -302,189 -274,784 -374,200 -409,200 -363,500 -334,500 101-3008-431-61-00 OP SUPP/MINOR EQUIP -41,776 -40,802 -53,000 -53,000 -77,500 -79,000 101-3008-431-94-10 EQUIP REPLACE CHARG -6,100 -3,300 -3,100 -3,100 -17,800 -14,700 -576,573 -447,825 -599,000 -634,000 -614,800 -584,200Expenditure Subtotals -576,573 -447,825 -599,000 -634,000 -614,800 -584,200Net (Uses)/Resources Program Totals 173 Budget Program:Building Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 101-3008-431-32-00 PROF/TECH SERVICE 5,000 5,000 Information Technology costs associated with small projects. Costs are incurred for temporarily moving workstations and other computer equipment when maintenance projects are performed. ($5,000) 101-3008-431-41-10 WATER UTILITY SERVICE 26,000 26,000 Water utility service for all public buildings. 101-3008-431-41-20 GAS UTILITY SERVICE 5,000 5,000 Gas utility service for all public buildings. 101-3008-431-41-30 LIGHT AND POWER 120,000 120,000 Light and power for all public buildings. 101-3008-431-43-00 MAINTENANCE SERVICES 363,500 334,500 These services provide for the on-going maintenance of all City and park buildings. The budget allocation varies from year to year, depending on the number of maintenance projects planned each year. The following projects are on-going maintenance efforts: 1. Custodial Services: Contracted janitorial service for all public buildings. (FY11-12 $90,000) (FY12-13 $92,000) 2. Graffiti Abatement: Removal of graffiti from public areas. (FY11- 12 $5,000) (FY12-13 $5,000) 3. General Building Maintenance: Maintenance activities include monthly maintenance services, miscellaneous repairs and minor maintenance projects for all City facilities. (FY11-12 $40,000) (FY12-13 $41,000) 4. Utility Repairs: Plumbing, lighting and electrical repairs. Also provides for any major utility failures that might occur. (FY11-12 $40,000) (FY12-13 $41,000) 5. Building Security: Electronic building security at all park buildings and City Hall are provided by a contract security company. (FY11-12 $22,000) (FY12-13 $22,500) 6. Pest Control: Monthly pest control in and around all City buildings. (FY11-12 $5,000) (FY12-13 $5,000) 7. Heating and Air Conditioning Maintenance: Servicing of HVAC 174 Budget Program:Building Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works systems at Hesse Park, Point Vicente Interpretive Center, Ladera Linda Community Center, Channel 33 Studio, PV on the Net, Disaster Communications Center, and the Civic Center. (FY11-12 $15,000) (FY12-13 $15,500) 8. Sewer Lift Station Maintenance: The sewer lift station at Point Vicente Interpretive Center is serviced and maintained by a private contractor. (FY11-12 $1,500) (FY12-13 $1,500) 9. Elevator Maintenance: The annual maintenance contract provides for inspection and license certification required by the State. (FY11-12 $5,000) (FY12-13 $5,000) 10. Fire Extinguisher Service: The Fire Code requires the City to annually inspect and certify the fire extinguishers at public facilities. (FY11-12 $4,000) (FY12-13 $4,000) 11. Building Fire Systems: Annual inspection and maintenance of sprinkler systems at all City facilities. (FY11-12 $2,000) (FY12-13 $2,000) 12. Emergency Generator Maintenance: Annual maintenance for the emergency generators at the Civic Center, the Point Vicente Interpretive Center, and Hesse Park. (FY11-12 $4,000) (FY12-13 $4,000) 13. Miscellaneous one-time projects. (FY11-12 $10,000) (FY12- 13 $10,000) Annual Maintenance Projects: 1. Painting Program (FY11-12 $50,000) (FY12-13 $51,000) 2. Flooring Replacement Program (FY11-12 $20,000) (FY12-13 $20,000) One-time Maintenance Projects: 1. Water and Backflow Valve Replacement - Water valves that have deteriorated will be replaced to prevent breakage during routine use. Backflow valves will be replaced as needed to meet annual backflow testing requirements. (FY11-12 $15,000) (FY12- 13 $15,000) 2. Hesse Park Kitchen Improvements (FY11-12 $35,000) 101-3008-431-61-00 OP SUPP/MINOR EQUIP 77,500 79,000 1. Building Supplies and Equipment - Includes building maintenance supplies, minor equipment, custodial and sanitary supplies, and kitchen supplies for City Council and Commission meetings, and City facilities. (FY 11-12 $54,000) (FY 12-13 $55,000) 175 Budget Program:Building Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 2. Fuel for Generators at City Hall, Point Vicente Interpretive Center and Hesse Park (This item was previously budgeted in Parks, Trails & Open Space Maintenance) (FY 11-12 $23,500) (FY 12-13 $24,000) 101-3008-431-94-10 EQUIP REPLACE CHARGE 17,800 14,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 176 Account # Account Description Budget Program:Parks, Trails & Open Space Maintenance Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-3009-431-11-00 SALARY & WAGES - FT -56,462 0 0 0 0 0 101-3009-431-29-00 EMPLOYEE BENEFITS -21,650 0 0 0 0 0 101-3009-431-32-00 PROF/TECH SERVICE -7,440 0 -25,600 -25,600 -15,000 -15,000 101-3009-431-41-10 WATER UTILITY SERVIC -129,677 -114,117 -129,000 -129,000 -130,000 -132,000 101-3009-431-41-30 LIGHT AND POWER -734 -1,028 -1,000 -1,000 -1,000 -1,000 101-3009-431-43-00 MAINTENANCE SERVICE -585,551 -476,355 -1,137,400 -1,638,400 -850,500 -842,000 101-3009-431-59-20 MEMBERSHIPS & DUES 0 0 0 0 -80,000 -80,000 101-3009-431-61-00 OP SUPP/MINOR EQUIP -8,149 -8,579 -12,000 -12,000 -40,000 -40,000 101-3009-431-69-00 OTHER MISCELLANEOU -20,133 -13,477 -11,249 -11,249 -13,750 -14,000 -829,796 -613,556 -1,316,249 -1,817,249 -1,130,250 -1,124,000Expenditure Subtotals 224-3024-337-10-00 MEASURE A 98,945 38,460 151,000 151,000 From Oth Agen 100,000 100,000 224-3024-361-10-00 INTEREST EARNINGS 1,478 233 170 170 Interest 170 260 100,423 38,693 151,170 151,170 100,170 100,260Revenue Subtotals 101-3009-391-10-00 TRANSFERS IN 54,200 38,460 151,000 151,000 Fr Measure A 100,000 100,000 101-3009-391-10-00 TRANSFERS IN 0 0 12,000 12,000 Fr Waste Redu 12,000 12,000 54,200 38,460 163,000 163,000 112,000 112,000Transfers In Subtotals 224-3024-491-91-00 TRANSFERS OUT -75,900 -38,460 -151,000 -151,000 To Gen'l Fund -100,000 -100,000 -75,900 -38,460 -151,000 -151,000 -100,000 -100,000Transfers Out Subtotals -751,073 -574,863 -1,153,079 -1,654,079 -1,018,080 -1,011,740Net (Uses)/Resources Program Totals 177 Budget Program:Parks, Trails & Open Space Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 101-3009-431-32-00 PROF/TECH SERVICE 15,000 15,000 On-going Maintenance - Contract administration and inspection services for parks and trails. 101-3009-431-41-10 WATER UTILITY SERVICE 130,000 132,000 Water to all park irrigation systems. 101-3009-431-41-30 LIGHT AND POWER 1,000 1,000 Power for landscape irrigation control boxes at the parks. 101-3009-431-43-00 MAINTENANCE SERVICES 850,500 842,000 Landscape maintenance services for parks, trails and open space facilities. Measure A monies will fund approximately $100,000 of these costs. The budget allocation varies from year to year depending on the number of maintenance projects planned for each year. 1. Landscape Maintenance at Parks and City facilities: Services include turf and ground cover care on a weekly basis, fertilization, playground maintenance, shrub and tree care, ball field maintenance, litter patrol on a seasonal and as-needed basis, maintenance of park furniture and other park amenities, and plant material replacement. Maintenance costs for the new Hesse Park and Ryan Park ball fields are included. Waste Reduction money covers $2,000 of the cost of servicing recycling bins. (FY11-12 $255,000) (FY12-13 $260,000) 2. Irrigation Repairs: Annual maintenance to repair irrigation systems at City facilities. (FY11-12 $24,000) (FY12-13 $24,500) 3. Trails Maintenance: Provides for erosion control, vegetation clearance and weed abatement on trails designated for pedestrian use. (FY11-12 $25,000) (FY12-13 $26,000) 4. Maintenance Repairs and Special Events: Includes miscellaneous repairs for facility parking lots, fences, signs, drainage, etc. that are not part of the regular maintenance effort. This budget item also includes site preparation for special events such as the Civic Center 4th of July celebration and Whale of a Day. (FY11-12 $50,000) (FY12-13 $51,000) 5. Fuel Modification/Weed Abatement - brush clearance for the following areas: a) Open Space Areas: The L.A. County Weed Abatement Division of the LA County Agricultural Commission and the LA County Fire Department require the City to perform annual fuel 178 Budget Program:Parks, Trails & Open Space Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works modification on 36 City-owned parcels identified in the NCCP preserve. These costs will be partially funded with approximately $100,000 of Measure A maintenance monies. (FY11-12 $300,000) (FY12-13 $306,000) b) Parks and City-owned lots: Weed abatement activities at City park sites and semi-annual clearance of fire roads and trails in the Portuguese Bend Reserve. (FY11-12 $50,000) (FY12-13 $51,000) c) Annual County Discing Areas: The Los Angeles County Department of Agriculture performs annual discing of Grand View Park, Sunnyside Ridge and west of Indian Peak Road. (FY11-12 $10,000) (FY12-13 $10,000) 6. Pest Control: Contractor services to control rodent infestation at City facilities. (FY11-12 $15,000) (FY12-13 $15,500) 7. Annual Backflow Testing: The local water utility requires annual testing of backflow valves. (FY11-12 $5,000) (FY12-13 $5,000) 8. Electrical Repairs: Repair of landscape lighting in all parks. (FY11-12 $5,000) (FY12-13 $5,000) 9. Portable Toilets: Weekly/bi-weekly servicing of portable toilets located at Portuguese Bend Field, Abalone Cove Shoreline Park, Del Cerro, Subregion 1, a permanent handicapped accessible unit at Ryan Park, and at City-sponsored events. (FY11-12 $12,000) (FY12-13 $12,500) 10. Miscellaneous One-time Maintenance Projects: Unanticipated maintenance projects. (FY11-12 $10,000) (FY12-13 $10,000) Annual Maintenance Programs: 1. City Hall Tennis Court: The court is resurfaced every year to maintain a safe playing surface. (FY11-12 $5,000) (FY12-13 $5,000) 2. Ladera Linda Paddle Tennis Court: The two paddle tennis courts are resurfaced every year to maintain safe playing surfaces. (FY11-12 $4,000) (FY12-13 $4,000) 3. Annual Play Surface Maintenance Program - Play areas at the various park sites will be resurfaced as needed (FY11-12 $22,000) (FY12-13 $23,000). 4. Parking Lot Resurfacing Program - Parking lots at the park sites will be resurfaced, as needed. (FY11-12 $11,000) (FY12-13 $11,000) 5. Playground Safety Audit and Repairs - Repairs on play 179 Budget Program:Parks, Trails & Open Space Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works equipment to comply with the annual playground safety audit report. (FY11-12 $7,500) (FY12-13 $7,500) 6. Water Efficient Sprinkler Head Replacement Program - Systematic replacement of existing sprinkler heads with water efficient models. The upgrade effort should be completed by 2015. (FY11-12 $15,000) (FY12-13 $15,000) One-time Maintenance Projects: 1. Abalone Cove Shoreline Park Parking Lot Repairs - Several areas of the parking lot have deteriorated, including ADA parking spaces, and need to be resurfaced. (FY11-12 $25,000) 101-3009-431-59-20 MEMBERSHIPS & DUES 80,000 80,000 1. Klondike Canyon Landslide Abatement District assessments for City owned parcels. (FY11-12 $40,000) (FY 12-13 $40,000) 2. Abalone Cove Landslide Abatement District (ACLAD) assessments for City owned parcels. (FY11-12 $40,000) (FY12- 13 $40,000) 101-3009-431-61-00 OP SUPP/MINOR EQUIP 40,000 40,000 1. Supplies and Equipment: Materials and equipment to maintain and repair City parks, trails and open space areas. (FY11-12 $15,000) (FY 12-13 $15,000) 2. Trash/Recycling Receptacles: Replacement of trash receptacles as needed. Recycling bins placed alongside trash receptacles are funded with $10,000 of Waste Reduction money. (FY11-12 $15,000) (FY12-13 $15,000) 3. Trail and Park Signage: Park Rangers have requested improved signage that is consistent, informative and directional. (FY11-12 $10,000) (FY12-13 $10,000) 101-3009-431-69-00 OTHER MISCELLANEOUS 13,750 14,000 Storm Drain User Fee for City owned parcels 224-3024-491-91-00 TRANSFERS OUT 100,000 100,000 Transfer from the Measure A Maintenance fund to Parks, Trails & Open Space Maintenance within the General fund for the fuel modification of Open Space areas. To Gen'l Fund 180 Account # Account Description Budget Program:Street Maintenance - Pavement Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 202-3005-431-32-00 PROF/TECH SERVICE -2,698 0 -10,300 -10,300 PB Rd Maint -16,400 -16,400 202-3005-431-43-00 MAINTENANCE SERVICE -279,722 -554,768 -490,000 -560,000 PB Rd Maint -500,000 -510,000 -282,420 -554,768 -500,300 -570,300 -516,400 -526,400Expenditure Subtotals 202-3005-391-10-00 TRANSFERS IN 212,180 0 0 0Fr General Fun 00 202-3005-391-10-00 TRANSFERS IN 0 556,088 500,300 500,300 Fr Prop C 516,400 526,400 212,180 556,088 500,300 500,300 516,400 526,400Transfers In Subtotals -70,240 1,320 0 -70,000 0 0Net (Uses)/Resources Program Totals 181 Budget Program:Street Maintenance - Pavement Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 202-3005-431-32-00 PROF/TECH SERVICE 16,400 16,400 1. Portuguese Bend Road Maintenance: Inspection services for the Palos Verdes Drive South road repairs. ($11,000) 2. Annual update of aerial surveys of the road in the landslide area. ($5,400) PB Rd Maint 202-3005-431-43-00 MAINTENANCE SERVICES 500,000 510,000 Portuguese Bend Road Maintenance: Street maintenance costs for ongoing repairs to Palos Verdes Drive South through the landslide area. 182 Account # Account Description Budget Program:Street Maintenance - Non Pavement Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 202-3003-431-11-00 SALARY & WAGES - FT -58,600 0 0 0 0 0 202-3003-431-29-00 EMPLOYEE BENEFITS -25,180 0 0 0 0 0 203-3010-431-32-00 PROF/TECH SERVICE -8,961 -11,073 -7,200 -7,200 1972 Act -7,500 -7,500 203-3010-431-33-00 LEGAL SERVICES 0 0 -1,500 -1,500 1972 Act -1,500 -1,500 203-3010-431-54-00 LEGAL NOTICES AND AD 0 0 -500 -500 1972 Act -500 -500 203-3010-431-94-20 OVERHEAD CHARGES -58,700 -59,900 -61,100 -61,100 1972 Act -62,300 -63,500 202-3003-431-32-00 PROF/TECH SERVICE 0 0 -16,000 -16,000 Medians -16,000 -16,000 202-3003-431-41-10 WATER UTILITY SERVIC -76,795 -70,386 -77,000 -77,000 Medians -83,000 -83,000 202-3003-431-41-30 LIGHT AND POWER -5,139 -5,649 -6,000 -6,000 Medians -6,000 -6,000 202-3003-431-43-00 MAINTENANCE SERVICE -150,359 -136,313 -192,174 -192,174 Medians -232,279 -235,279 202-3003-431-32-00 PROF/TECH SERVICE -840 0 -15,000 -15,000 Roadside 00 202-3003-431-43-00 MAINTENANCE SERVICE -193,163 -235,847 -232,000 -232,000 Roadside -245,000 -248,000 202-3003-431-32-00 PROF/TECH SERVICE 0 -6,350 0 0Roadways 00 202-3003-431-43-00 MAINTENANCE SERVICE -395,002 -403,222 -432,000 -432,000 Roadways -470,000 -476,000 202-3003-431-32-00 PROF/TECH SERVICE -30,000 -4,800 -10,600 -10,600 Sidewalk/Ramp -10,000 -10,000 202-3003-431-43-00 MAINTENANCE SERVICE -388,405 -7,246 -110,000 -110,000 Sidewalk/Ramp -140,000 -110,000 202-3003-431-61-00 OP SUPP/MINOR EQUIP -34,315 -22,496 -60,500 -60,500 Street Signs -50,000 -50,000 202-3003-431-43-00 MAINTENANCE SERVICE -120,170 -120,260 -141,000 -141,000 Street Sweep -140,000 -140,000 202-3003-431-43-00 MAINTENANCE SERVICE -218,609 -207,625 -225,000 -225,000 Tree Trim -210,000 -210,000 202-3003-431-43-00 MAINTENANCE SERVICE -2,667 -8,426 -37,000 -37,000 Weed Abate 00 -1,766,905 -1,299,593 -1,624,574 -1,624,574 -1,674,079 -1,657,279Expenditure Subtotals 202-3003-344-30-00 SIDEWALK REPAIR 105,100 7,960 14,000 14,000 Chg for Svcs 14,000 14,000 202-3003-344-50-00 TREE TRIMMING FEES 499 460 0 0Chg for Svcs 00 202-3003-334-10-00 PROPOSITION 42 363,197 387,278 433,438 433,438 From Oth Agen 00 202-3003-335-30-30 STATE GAS TAX 2103 0000From Oth Agen 435,600 435,600 202-3003-335-30-50 STATE GAS TAX 2105 236,719 234,380 231,850 231,850 From Oth Agen 234,100 234,100 202-3003-335-30-60 STATE GAS TAX 2106 142,587 141,890 137,440 137,440 From Oth Agen 142,500 142,500 202-3003-335-30-70 STATE GAS TAX 2107 315,359 311,910 308,822 308,822 From Oth Agen 311,600 311,600 183 Account # Account Description Budget Program:Street Maintenance - Non Pavement Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 202-3003-335-30-75 STATE GAS TAX 2107.5 6,000 6,000 6,000 6,000 From Oth Agen 6,000 6,000 202-3003-361-10-00 INTEREST EARNINGS 5,846 1,319 2,020 2,020 Interest 3,010 3,880 203-3010-361-10-00 INTEREST EARNINGS 1,877 641 240 240 Interest 180 160 202-3003-369-10-00 ST MAINT MISC REVENU 23,715 15,640 5,400 5,400 Other Revenue 14,000 14,000 203-3010-311-10-00 ASSESSMENTS 252,362 254,139 258,687 258,687 Taxes 258,000 258,000 1,453,261 1,361,617 1,397,897 1,397,897 1,418,990 1,419,840Revenue Subtotals 202-3003-391-10-00 TRANSFERS IN 180,000 200,000 204,000 204,000 Fr 1972 Act 200,000 200,000 202-3003-391-10-00 TRANSFERS IN 0 212,000 165,200 165,200 Fr Beautificatio 116,000 193,000 202-3003-391-10-00 TRANSFERS IN 242,845 22,000 0 0Fr Gen'l fund 00 202-3003-391-10-00 TRANSFERS IN 0 40,000 0 0Fr Waste Red 40,000 40,000 422,845 474,000 369,200 369,200 356,000 433,000Transfers In Subtotals 202-3003-491-91-00 TRANSFERS OUT 000-57,080To Street Impr 00 203-3010-491-91-00 TRANSFERS OUT -180,000 -200,000 -204,000 -204,000 To Street Maint -200,000 -200,000 -180,000 -200,000 -204,000 -261,080 -200,000 -200,000Transfers Out Subtotals -70,799 336,024 -61,477 -118,557 -99,089 -4,439Net (Uses)/Resources Program Totals 184 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 203-3010-431-32-00 PROF/TECH SERVICE 7,500 7,500 Provides for preparation of the annual Engineer's report. 1972 Act 203-3010-431-33-00 LEGAL SERVICES 1,500 1,500 Provides for assessment district related legal services. 203-3010-431-54-00 LEGAL NOTICES AND ADS 500 500 Notices for Public Hearings. 203-3010-431-94-20 OVERHEAD CHARGES 62,300 63,500 The 1972 Act allows for the reimbursement of Public Works administration overhead costs associated with establishing and administering the district. 202-3003-431-32-00 PROF/TECH SERVICE 16,000 16,000 This line item provides for assistance in contract administration, and to monitor and inspect contract maintenance activity on a regular basis. Medians 202-3003-431-41-10 WATER UTILITY SERVICE 83,000 83,000 Water service to all irrigated medians. Utility service for the new medians on Palos Verdes Drive West and the medians acquired from Rolling Hills Estates are included. 202-3003-431-41-30 LIGHT AND POWER 6,000 6,000 Electrical power for medians which have electronic irrigation controllers and/or landscape lighting. This budget item includes $1,040 for power to Ocean Terrace, which is a special benefit median funded with Landscape and Lighting (1972 Act) assessments. 202-3003-431-43-00 MAINTENANCE SERVICES 232,279 235,279 1. Median Maintenance: Maintenance of landscaped center medians and street right-of-ways. The work includes turf areas, ground cover areas, irrigation systems, streets, shrubs, hardscapes, litter patrol, and weed abatement. Litter abatement activities are funded with $10,000 of Department of Conservation monies received in the Waste Reduction Program. Additional maintenance costs include the new medians on Palos Verdes Drive West and the medians acquired from Rolling Hills Estates. (FY11-12 $224,000) (FY12-13 $227,000) 185 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 2. Backflow Inspections: To meet the requirements of California Water Service and the Los Angeles County Health Department, all backflow prevention devices are certified annually by a private contractor. (FY11-12 and FY12-13 $6,000) 3. Special Benefit Median Maintenance is funded with Landscape and Lighting Maintenance Assessments (1972 Act) and includes: a. Rue Beaupre (FY11-12 and FY12-13 $535) b. Alta Vista (FY11-12 and FY12-13 $865) c. Ocean Terrace (FY11-12 and FY12-13 $879) 202-3003-431-43-00 MAINTENANCE SERVICES 245,000 248,000 1. Roadside Maintenance: Contract services for Roadside Maintenance include litter pick-up, sign repair and installation, clean-up of illegal dumping, vegetation removal, and fence and guardrail repair and replacement. A separate line item for weed abatement has been added to this budget allocation. (FY11-12 $200,000) (FY12-13 $203,000) 2. Roadside Weed Abatement. ($15,000) 3. Roadway Repairs Due to Accidents: Repairs that are not included in regular roadway or roadside maintenance. The City attempts to recover repair costs associated with accidents from the parties that cause the damage. ($30,000) Roadside 202-3003-431-43-00 MAINTENANCE SERVICES 470,000 476,000 Contract services for roadway maintenance includes temporary pavement patching and temporary sidewalk repairs. (FY11-12 $425,000) (FY12-13 $430,000) 25th Street Annual Maintenance: Annual maintenance costs for debris cleanup are shared with the Los Angeles County Public Works Department. This effort will no longer be required if the landslide stabilization project is constructed in San Ramon Canyon. (FY11-12 $40,000) (FY12-13 $41,000) Mile Post System - A system of road markers will be installed as reference points on major arterials that do not have street addresses to assist road crews and grant (FEMA) evaluators in identifying work locations. The major arterials include areas on Palos Verdes Drive West, Palos Verdes Drive South, and Palos Verdes Drive East. (FY11-12 and FY12-13 $5,000) Roadways 202-3003-431-32-00 PROF/TECH SERVICE 10,000 10,000 Sidewalk Repair Program inventory, administration and inspection services. (FY11-12 and FY12-13 $5,000) Annual Sidewalk GIS Theme Layer - The GIS sidewalk data is Sidewalk/Ramp 186 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works updated each time a sidewalk project is completed. (FY11-12 and FY12-13 $5,000) 202-3003-431-43-00 MAINTENANCE SERVICES 140,000 110,000 Sidewalk Repair Program: Sidewalks are repaired and replaced throughout the City on a five-year cycle. In addition to repairing and replacing sidewalks, the City performs sidewalk grinding, which provides a more efficient and less expensive alternative to repairing sidewalks that do not need to be replaced. Adjacent property owners reimburse the City for a portion of the expense to repair and replace sidewalks. Increased rainfall over the past year has caused more rapid root growth, creating more sidewalk safety issues that will be addressed in FY 11-12. (FY11-12 $140,000) (FY12-13 $110,000) 202-3003-431-61-00 OP SUPP/MINOR EQUIP 50,000 50,000 1. Street Signs: This is a multi-year program to replace the aging blue street signs that are rusting and difficult to read. (FY11-12 and FY 12-13 $10,000) 2. Operating Supplies: Traffic safety devices and materials required to perform street maintenance activities including signs, sign posts, guardrail, guardrail posts, paint, sandbags, concrete, and asphalt. (FY11-12 and FY 12-13 $40,000) Street Signs 202-3003-431-43-00 MAINTENANCE SERVICES 140,000 140,000 Street Sweeping: Contract services for the mechanical sweeping of streets citywide. Approximately $8,000 of this cost is reimbursed by Caltrans for sweeping Western Avenue twice per month. The sweeping schedule is as follows: Western Avenue: Weekly Hawthorne Boulevard: Twice Monthly All remaining streets: Monthly Additional Citywide sweep: Autumn Various Areas: As Needed Street Sweep 203-3010-491-91-00 TRANSFERS OUT 200,000 200,000 Transfer from the 1972 Act fund to the Street Maintenance fund for Street Landscape Maintenance activities. Street Landscape Maintenance has been established in the Street Maintenance fund and contains expenditures that are fully eligible for funding under the 1972 Act. To Street Maint 202-3003-431-43-00 MAINTENANCE SERVICES 210,000 210,000 Street Tree Trimming: Includes costs for removing tree limbs to provide a 16-foot clearance over sidewalks and streets and for the Tree Trim 187 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works removal of fallen tree limbs and trees. Mulching costs of $30,000 are included in the budget and are funded with Waste Reduction monies. 188 Account # Account Description Budget Program:Sewer Maintenance Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 101-3026-431-11-00 SALARY & WAGES - FT -22,546 0 0 0 0 0 101-3026-431-29-00 EMPLOYEE BENEFITS -9,44000000 101-3026-431-32-00 PROF/TECH SERVICE -70,163 -57,194 -51,300 -80,300 -53,000 -53,000 101-3026-431-43-00 MAINTENANCE SERVICE -195 0 -10,000 -10,000 -10,000 -10,000 -102,344 -57,194 -61,300 -90,300 -63,000 -63,000Expenditure Subtotals -102,344 -57,194 -61,300 -90,300 -63,000 -63,000Net (Uses)/Resources Program Totals 189 Budget Program:Sewer Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 101-3026-431-32-00 PROF/TECH SERVICE 53,000 53,000 1. Industrial Waste Monitoring - Provides for a Los Angeles County Department of Public Works program for sewer testing of hazardous materials and emergency response. (FY11-12 and FY 12-13 $8,000) 2. Sewer Pipe Filming & Investigation - Annual Closed Circuit Television (CCTV) inspections of sewer pipes are necessary each year for a cleaning and pipe replacement program. (FY11-12 and FY 12-13 $30,000) 3. Sewer System GIS Theme Layer - Add sewer data to GIS system. (FY11-12 and FY 12-13 $15,000) 101-3026-431-43-00 MAINTENANCE SERVICES 10,000 10,000 This budget allows for repair of small cracks in pipes identified in CCTV inspections. County will repair major cracks in pipes on an emergency basis. 190 Account # Account Description Budget Program:Special District Maintenance Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 209-3019-431-32-00 PROF/TECH SERVICE -24 -27 0 0El Prado 00 209-3019-431-41-30 LIGHT AND POWER -324 -207 -300 -300 El Prado -300 -300 209-3019-431-43-00 MAINTENANCE SERVICE -86 0 -700 -700 El Prado -700 -700 223-3023-431-41-10 WATER UTILITY SERVIC -12,757 -9,916 -16,000 -16,000 Subregion 1 -15,000 -15,000 223-3023-431-41-30 LIGHT AND POWER -388 -497 0 0Subregion 1 -1,000 -1,000 223-3023-431-43-00 MAINTENANCE SERVICE -37,610 -41,797 -63,000 -73,000 Subregion 1 -54,000 -54,000 -51,189 -52,444 -80,000 -90,000 -71,000 -71,000Expenditure Subtotals 209-3019-361-10-00 INTEREST EARNINGS 173591010Interest70 110 223-3023-361-10-00 INTEREST EARNINGS 12,331 3,795 3,800 3,800 Interest 3,800 5,600 209-3019-311-10-00 ASSESSMENTS 1,656 1,685 1,910 1,910 Taxes 1,900 1,900 14,160 5,539 5,720 5,720 5,770 7,610Revenue Subtotals 223-3023-391-10-00 TRANSFERS IN 55,000 55,000 70,000 70,000 Fr General Fun 60,000 65,000 55,000 55,000 70,000 70,000 60,000 65,000Transfers In Subtotals 17,971 8,095 -4,280 -14,280 -5,230 1,610Net (Uses)/Resources Program Totals 191 Budget Program:Special District Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 209-3019-431-41-30 LIGHT AND POWER 300 300 The line item provides for utility expenses. El Prado 209-3019-431-43-00 MAINTENANCE SERVICES 700 700 This line item provides for miscellaneous repairs as needed. 223-3023-431-41-10 WATER UTILITY SERVICE 15,000 15,000 Water service to the Subregion 1 area. Subregion 1 223-3023-431-41-30 LIGHT AND POWER 1,000 1,000 Electrical power to the Subregion 1 area. 223-3023-431-43-00 MAINTENANCE SERVICES 54,000 54,000 In accordance with the development agreement for Subregion I, the City maintains certain improvements constructed by the developer. The cost of this maintenance service is partially funded by a special fund established by the developer. The interest revenue from this fund is not sufficient to cover maintenance costs and must be subsidized with an annual General Fund transfer. 192 Account # Account Description Budget Program:Street Lighting - 1911 Act Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 211-3011-431-32-00 PROF/TECH SERVICE -6,452 -7,165 -8,000 -8,000 -8,000 -8,000 211-3011-431-41-30 LIGHT AND POWER -324,099 -341,147 -424,000 -424,000 -360,000 -360,000 211-3011-431-94-20 OVERHEAD CHARGES -72,000 -73,400 -74,900 -74,900 -76,400 -77,900 -402,551 -421,712 -506,900 -506,900 -444,400 -445,900Expenditure Subtotals 211-3011-361-10-00 INTEREST EARNINGS 27,552 8,441 7,800 7,800 Interest 7,600 10,000 211-3011-311-10-00 ASSESSMENTS 447,119 438,856 492,800 492,800 Taxes 440,000 440,000 474,671 447,297 500,600 500,600 447,600 450,000Revenue Subtotals 211-3011-491-91-00 TRANSFERS OUT -76,800 -72,824 -104,100 -104,100 To Traff Sig Mn -202,000 -113,000 -76,800 -72,824 -104,100 -104,100 -202,000 -113,000Transfers Out Subtotals -4,680 -47,239 -110,400 -110,400 -198,800 -108,900Net (Uses)/Resources Program Totals 193 Budget Program:Street Lighting - 1911 Act Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 211-3011-431-32-00 PROF/TECH SERVICE 8,000 8,000 Administrative fee paid to Los Angeles County to collect the street lighting assessment on the property tax bill. 211-3011-431-41-30 LIGHT AND POWER 360,000 360,000 Electrical service for street lighting citywide. This does not include traffic signals, which are budgeted in the Traffic Management program. 211-3011-431-94-20 OVERHEAD CHARGES 76,400 77,900 The 1911 Act allows for the reimbursement of Public Works administration overhead costs associated with establishing and administering the district. 211-3011-491-91-00 TRANSFERS OUT 202,000 113,000 Funding transfer for traffic signal maintenance accounted for in the Street Maintenance fund. FY11-12 includes $90,000 one-time funding to add battery back-up systems to the City’s traffic signals. To Traff Sig Mnt 194 Account # Account Description Budget Program:Beautification - Recycling Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 212-3012-431-11-00 SALARY & WAGES - FT -14,121 -9,610 -10,600 -10,600 -10,900 -11,500 212-3012-431-29-00 EMPLOYEE BENEFITS -6,030 -5,060 -4,814 -4,814 -5,000 -5,400 212-3012-431-32-00 PROF/TECH SERVICE 0 0 -2,000 -2,000 0 0 212-3012-431-93-00 CITY GRANTS -143,875 -6,833 -75,000 -150,000 -75,000 -75,000 212-3012-431-94-20 OVERHEAD CHARGES -4,200 -4,300 -4,400 -4,400 -4,500 -4,600 -168,226 -25,803 -96,814 -171,814 -95,400 -96,500Expenditure Subtotals 212-3012-361-10-00 INTEREST EARNINGS 22,672 7,188 3,110 3,110 Interest 1,600 2,920 212-3012-367-10-00 HAULER RECYCLE FEE 198,398 200,220 296,000 296,000 Other Revenue 280,000 280,000 221,070 207,408 299,110 299,110 281,600 282,920Revenue Subtotals 212-3012-491-91-00 TRANSFERS OUT -12,784 -480,754 -250,000 -500,500 To Street Impr 0 -250,000 212-3012-491-91-00 TRANSFERS OUT 0 -210,000 -165,200 -165,200 To Street Maint -116,000 -193,000 -12,784 -690,754 -415,200 -665,700 -116,000 -443,000Transfers Out Subtotals 40,060 -509,149 -212,904 -538,404 70,200 -256,580Net (Uses)/Resources Program Totals 195 Budget Program:Beautification - Recycling Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 212-3012-431-11-00 SALARY & WAGES - FT 10,900 11,500 Salaries and wages paid to full-time City employees allocated to this program. 212-3012-431-29-00 EMPLOYEE BENEFITS 5,000 5,400 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 212-3012-431-93-00 CITY GRANTS 75,000 75,000 Annual Neighborhood Beautification Recycling Grant Program. 212-3012-431-94-20 OVERHEAD CHARGES 4,500 4,600 Reimbursement of overhead costs associated with administering the Recycling Beautification grant program. 212-3012-491-91-00 TRANSFERS OUT 0 250,000 Transfer to the Street Improvements program in the CIP fund for median projects To Street Improvements 212-3012-491-91-00 TRANSFERS OUT 116,000 193,000 Transfer to Street Maintenance for Median maintenance costs. To Street Maint 196 Account # Account Description Budget Program:Waste Reduction Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 213-3013-431-11-00 SALARY & WAGES - FT -50,667 -17,305 -42,600 -42,600 -47,000 -48,400 213-3013-431-29-00 EMPLOYEE BENEFITS -14,040 -13,968 -13,289 -13,289 -21,800 -23,100 213-3013-431-32-00 PROF/TECH SERVICE -154,107 -137,849 -44,700 -48,200 -51,000 -51,000 213-3013-431-33-00 LEGAL SERVICES -28,503 -19,400 -16,000 -16,000 -10,000 -10,000 213-3013-431-43-00 MAINTENANCE SERVICE 0 0 -1,500 -1,500 -1,500 -1,500 213-3013-431-53-00 POSTAGE -2,336 -1,585 -3,000 -3,000 -3,900 -3,900 213-3013-431-54-00 LEGAL NOTICES AND AD -980 0 -2,500 -2,500 -1,000 -1,000 213-3013-431-55-00 PRINTING & BINDING -7,282 -7,417 -11,200 -11,200 -14,600 -14,600 213-3013-431-56-00 MILEAGE REIMBURSE -135 -56 -300 -300 -300 -300 213-3013-431-57-00 MEETINGS & CONFRNC 0 -218 -300 -300 -300 -300 213-3013-431-59-20 MEMBERSHIPS & DUES 0 -100 -100 -100 -100 -100 213-3013-431-59-30 PUBLICATIONS -218 0 -250 -250 -250 -250 213-3013-431-61-00 OP SUPP/MINOR EQUIP -6,923 -330 -5,500 -24,500 -8,000 -8,000 213-3013-431-93-00 CITY GRANTS -11,882 -12,822 -14,900 -14,900 -14,900 -14,900 213-3013-431-94-20 OVERHEAD CHARGES -7,500 -7,600 -7,800 -7,800 -8,000 -8,200 -284,573 -218,650 -163,939 -186,439 -182,650 -185,550Expenditure Subtotals 213-3013-368-10-00 AB 939 FEES 68,454 70,418 0 0Chg for Svcs 00 213-3013-334-10-00 STATE GRANTS 11,305 41,000 0 22,500 From Oth Agen 22,500 22,500 213-3013-334-10-00 DOC CASHBACKS 38,860 25,376 0 0From Oth Agen 00 213-3013-334-10-00 USED OIL BLOCK GRAN 9,927 24,743 25,000 25,000 From Oth Agen 25,000 25,000 213-3013-361-10-00 INTEREST EARNINGS 4,582 1,003 620 620 Interest 970 1,230 213-3013-367-30-00 RECYCLING FEES 0 0 155,000 155,000 Other Revenue 155,705 158,800 213-3013-369-10-00 MISC REVENUES 6,000 152,500 0 0Other Revenue 00 139,128 315,040 180,620 203,120 204,175 207,530Revenue Subtotals 213-3013-491-91-00 TRANSFERS OUT 0 0 -12,000 -12,000 To Parks Maint -12,000 -12,000 213-3013-491-91-00 TRANSFERS OUT 000-41,000To Street Impr 00 213-3013-491-91-00 TRANSFERS OUT 0-40,00000To Street Maint -40,000 -40,000 197 Account # Account Description Budget Program:Waste Reduction Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 0 -40,000 -12,000 -53,000 -52,000 -52,000Transfers Out Subtotals -145,445 56,390 4,681 -36,319 -30,475 -30,020Net (Uses)/Resources Program Totals 198 Budget Program:Waste Reduction Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 213-3013-431-11-00 SALARY & WAGES - FT 47,000 48,400 Salaries and wages paid to full-time City employees allocated to this program. 213-3013-431-29-00 EMPLOYEE BENEFITS 21,800 23,100 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 213-3013-431-32-00 PROF/TECH SERVICE 51,000 51,000 Consultant services will assist in implementing the following items: 1. Source Reduction and Recycling Element (SRRE) program. (FY11-12 and FY12-13 $35,000) 2. Used Oil Program. (FY11-12 and FY 12-13 $3,000) 3. Los Angeles Regional Agency (LARA): City’s annual contribution. (FY11-12 and FY 12-13 $7,000) 4. Public Outreach activities for the City’s Used Oil Recycling program, combined with National Pollution Discharge Elimination System (NPDES) storm water pollution prevention activities, including school assemblies. (FY11-12 and FY 12-13 $6,000) 213-3013-431-33-00 LEGAL SERVICES 10,000 10,000 Provides for services related to AB939/Source Reduction and the Recycling Element as needed. 213-3013-431-43-00 MAINTENANCE SERVICES 1,500 1,500 Contract services for door to door hazardous and e-waste pickup service. 213-3013-431-53-00 POSTAGE 3,900 3,900 1. Postage contribution for the City Newsletter ($2,900) 2. Postage for public education material. ($1,000) 213-3013-431-54-00 LEGAL NOTICES AND ADS 1,000 1,000 Legal notice advertising for projects funded with Waste Reduction monies, as well as various waste reduction and NPDES programs and events. 213-3013-431-55-00 PRINTING & BINDING 14,600 14,600 199 Budget Program:Waste Reduction Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works The budget provides for the printing of materials related to the following activities: 1. Printing cost contribution for the City Newsletter for advertising City recycling programs. ($7,600) 2. Public outreach material for recycling education, the used oil and NPDES programs. ($5,000) 3. Recycler of the Month cards ($2,000) 213-3013-431-56-00 MILEAGE REIMBURSE 300 300 The city reimburses staff for use of personal vehicles when attending meetings on behalf of the city. 213-3013-431-57-00 MEETINGS & CONFRNCS 300 300 Charges for expenses incurred for authorized City meetings and conferences. Expenses include registration fees and other expenses incurred. 213-3013-431-59-20 MEMBERSHIPS & DUES 100 100 Dues for the City's membership in various solid waste organizations. 213-3013-431-59-30 PUBLICATIONS 250 250 Purchase of solid waste and recycling journals and magazines. 213-3013-431-61-00 OP SUPP/MINOR EQUIP 8,000 8,000 Funds to be used for the purchase of the following supplies: 1. Promotional items for used oil and filter recycling, such as containers, funnels and oil changing floor mats, using Used Oil block grant funds. (FY11-12 and FY12-13 $6,000) 2. Recycling bins for multi-family complex use at pool sites and community rooms. (FY11-12 and FY12-13 $500) 3. Miscellaneous recycling items such as signs, labels, etc. (FY11-12 and FY12-13 $1,500) 213-3013-431-93-00 CITY GRANTS 14,900 14,900 Waste Reduction revenues fund the following grants and incentive programs: 1. Composting bins (FY11-12 and FY 12-13 $700) 200 Budget Program:Waste Reduction Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 2. School Recycling Drive (FY11-12 and FY 12-13 $1,200) 3. Recycler of the Month (FY11-12 and FY 12-13 $13,000) 213-3013-431-94-20 OVERHEAD CHARGES 8,000 8,200 The Waste Reduction program is charged with a share of the Public Works department overhead. This overhead charge reflects the program's use of City facilities and supervising personnel to manage the program. 213-3013-491-91-00 TRANSFERS OUT 12,000 12,000 Transfer from the Waste Reduction fund to Parks, Trails & Open Space Maintenance within the General fund for recycling bins and servicing of the recycling bins at City park sites. To Parks Maint 213-3013-491-91-00 TRANSFERS OUT 40,000 40,000 Transfer to Street Maintenance for the following: 1. Mulching tree trimming material and utilizing the recycled material at trails, medians and parks throughout the City. ($30,000) 2. Funds for a portion of litter abatement activities at City right-of- way areas using Department of Conservation block grant funds. ($10,000) To Street Maint 201 Account # Account Description Budget Program:Transit Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 214-3014-431-43-00 MAINTENANCE SERVICE -50,000 -100,000 -50,000 -50,000 AQMD 00 216-3016-431-11-00 SALARY & WAGES - FT -4,285000Prop A 00 216-3016-431-29-00 EMPLOYEE BENEFITS -1,810000Prop A 00 216-3016-431-43-00 MAINTENANCE SERVICE -624,285 -625,320 -680,300 -680,300 Prop A -573,000 -573,000 216-3016-431-55-00 PRINTING & BINDING -1,767 -1,207 -2,700 -2,700 Prop A -2,000 -2,000 216-3016-431-61-00 OP SUPP/MINOR EQUIP 0 0 -3,500 -3,500 Prop A 00 216-3016-431-73-00 IMPROVEMENTS 0 -12,180 -16,500 -16,500 Prop A -17,000 -17,000 216-3016-431-94-20 OVERHEAD CHARGES -2,900 -3,000 -3,000 -3,000 Prop A -3,100 -3,200 -685,047 -741,707 -756,000 -756,000 -595,100 -595,200Expenditure Subtotals 214-3014-338-30-00 AB 2766 REVENUES 50,124 48,461 49,800 49,800 From Oth Agen 50,000 50,000 216-3016-338-20-00 PROP A SALES TAX 621,569 546,618 576,854 576,854 From Oth Agen 586,200 586,200 214-3014-361-10-00 INTEREST EARNINGS 455 170 270 270 Interest 260 760 216-3016-361-10-00 INTEREST EARNINGS 2,351 459 360 360 Interest 180 210 216-3016-369-10-00 MISC REVENUES 00065,000Other Revenue 00 674,499 595,708 627,284 692,284 636,640 637,170Revenue Subtotals 214-3014-491-91-00 TRANSFERS OUT 0000To Prop A 0 -60,000 216-3016-491-91-00 TRANSFERS OUT -15,150 -2,800 0 0To Street Maint 00 -15,150 -2,800 0 0 0 -60,000Transfers Out Subtotals -25,698 -148,799 -128,716 -63,716 41,540 -18,030Net (Uses)/Resources Program Totals 202 Budget Program:Transit Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 216-3016-431-43-00 MAINTENANCE SERVICES 573,000 573,000 The City uses restricted revenue (i.e. Proposition A and AQMD) for it’s contribution to Palos Verdes Transit/Dial-A-Ride-Lift ($570,000) and bus stop maintenance ($3,000). Prop A 216-3016-431-55-00 PRINTING & BINDING 2,000 2,000 Subsidizes a portion of City Newsletter printing costs for advertising City transit programs. 216-3016-431-73-00 IMPROVEMENTS 17,000 17,000 Bus Stop Shelter Improvements 216-3016-431-94-20 OVERHEAD CHARGES 3,100 3,200 The Proposition A guidelines allow for the reimbursement of Public Works administration overhead costs associated with administering the program. 214-3014-491-91-00 TRANSFERS OUT 0 60,000 Transfer to the Equipment Replacement Fund for the purchase of 2 replacement clean-air vehicles. To Prop A 203 Account # Account Description Budget Program:Abalone Cove Sewer Maintenance Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 225-3025-431-11-00 SALARY & WAGES - FT -2,226 -8,155 -8,100 -8,100 -8,700 -9,000 225-3025-431-29-00 EMPLOYEE BENEFITS -5,140 -3,475 -3,306 -3,306 -3,400 -3,600 225-3025-431-32-00 PROF/TECH SERVICE -5,180 -5,311 -5,300 -5,300 -5,300 -5,300 225-3025-431-41-30 LIGHT AND POWER -3,705 -3,443 -4,000 -4,000 -4,000 -4,000 225-3025-431-43-00 MAINTENANCE SERVICE -34,104 -77,399 -42,000 -64,000 -42,000 -42,000 225-3025-431-54-00 LEGAL NOTICES AND AD 0 0 -500 -500 -500 -500 225-3025-431-73-00 IMPROVEMENTS -38,635 0 0 0 0 0 -88,990 -97,783 -63,206 -85,206 -63,900 -64,400Expenditure Subtotals 225-3025-361-10-00 INTEREST EARNINGS 2,021 425 280 280 Interest 260 350 225-3025-311-10-00 ASSESSMENTS 43,809 44,455 46,560 46,560 Taxes 46,600 46,600 45,830 44,880 46,840 46,840 46,860 46,950Revenue Subtotals 225-3025-391-10-00 TRANSFERS IN 10,700 14,700 10,700 32,700 Fr Gen'l Fund 10,700 10,700 10,700 14,700 10,700 32,700 10,700 10,700Transfers In Subtotals -32,460 -38,203 -5,666 -5,666 -6,340 -6,750Net (Uses)/Resources Program Totals 204 Budget Program:Abalone Cove Sewer Maintenance Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 225-3025-431-11-00 SALARY & WAGES - FT 8,700 9,000 Salaries and wages paid to full-time City employees allocated to this program. 225-3025-431-29-00 EMPLOYEE BENEFITS 3,400 3,600 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 225-3025-431-32-00 PROF/TECH SERVICE 5,300 5,300 1. Consultant services to prepare the annual Engineer's report ($4,500) 2. 24-hour answering service for maintenance calls ($800) 225-3025-431-41-30 LIGHT AND POWER 4,000 4,000 Electricity cost for the pump station communication system. 225-3025-431-43-00 MAINTENANCE SERVICES 42,000 42,000 On-going operation and maintenance of the sewer facilities. 225-3025-431-54-00 LEGAL NOTICES AND ADS 500 500 Legal notice publication for public hearing. 205 Account # Account Description Budget Program:Ginsburg Cultural Arts Building Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 227-3027-431-69-00 OTHER MISCELLANEOU 000-20,00000 0 0 0 -20,000 0 0Expenditure Subtotals 227-3027-361-10-00 INTEREST EARNINGS 8,458 1,653 1,040 1,040 Interest 920 1,380 8,458 1,653 1,040 1,040 920 1,380Revenue Subtotals 8,458 1,653 1,040 -18,960 920 1,380Net (Uses)/Resources Program Totals 206 Account # Account Description Budget Program:Recreation Improvement Donations Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 228-5028-361-10-00 INTEREST EARNINGS 34 1,935 10 10Interest 2,020 3,040 228-5028-365-90-00 DONATIONS - RESTRICT 0399,82000Other Revenue 00 34 401,755 10 10 2,020 3,040Revenue Subtotals 34 401,755 10 10 2,020 3,040Net (Uses)/Resources Program Totals 207 Account # Account Description Budget Program:Community Development Block Grant Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 310-3093-461-73-00 IMPROVEMENTS 0 -74,521 -94,248 -121,096 ADA Improve -49,808 -10,000 310-3091-461-32-00 PROF/TECH SERVICE -8,894 -17,655 -17,898 -17,898 Admin -11,865 -11,865 310-3092-461-32-00 PROF/TECH SERVICE -83,470 -128,051 -150,000 -150,000 HIP -140,000 -140,000 -92,364 -220,227 -262,146 -288,994 -201,673 -161,865Expenditure Subtotals 310-3093-331-10-00 GRANT INCOME 0 74,522 50,248 77,096 ADA Improve 49,808 10,000 310-3091-331-10-00 GRANT INCOME 8,895 17,657 17,898 17,898 Admin 11,865 11,865 310-3092-331-10-00 GRANT INCOME 83,470 128,053 150,000 150,000 HIP 140,000 140,000 310-3094-331-10-00 GRANT INCOME 20,656 26,847 26,848 0REACH 00 113,021 247,079 244,994 244,994 201,673 161,865Revenue Subtotals 310-3093-391-10-00 TRANSFERS IN 00044,000Fr Gen'l Fund 00 0 0 0 44,000 0 0Transfers In Subtotals 310-3094-491-91-00 TRANSFERS OUT -20,646 -26,847 -26,848 0To Gen'l Fund 00 -20,646 -26,847 -26,848 0 0 0Transfers Out Subtotals 11 5 -44,000 0 0 0Net (Uses)/Resources Program Totals 208 Budget Program:Community Development Block Grant Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 310-3093-461-73-00 IMPROVEMENTS 49,808 10,000 ADA Access Ramps and Sidewalk Repair - These ADA compliant curb ramps will be installed in the vicinity of Vista Grande Elementary School, as part of the annual Residential Street Rehabilitation project during FY11-12. This portion of the improvement project will be funded with CDBG funds. A project has not yet been identified for FY12-13; but the expected allocation is $10,000. ADA Improve 310-3091-461-32-00 PROF/TECH SERVICE 11,865 11,865 Contract management services are used to administer the Community Development Block Grant Program, prepare requests for proposals, and implement projects. Admin 310-3092-461-32-00 PROF/TECH SERVICE 140,000 140,000 Contract management and inspection services for the Home Improvement Program (HIP). The HIP provides grants and/or deferred loans to eligible low and moderate income homeowners for necessary minor home repairs, as well as repairs to correct building and safety code deficiencies. HIP 209 Account # Account Description Budget Program:RDA - Portuguese Bend Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 375-3070-431-32-00 PROF/TECH SERVICE -2,400 -7,275 -12,866 -12,866 Admin -9,400 -9,800 375-3070-431-59-20 MEMBERSHIPS & DUES -15,429 -17,406 -14,500 -14,500 Admin -17,400 -17,400 375-3070-431-61-00 OP SUPP/MINOR EQUIP 0 0 -1,600 -1,600 Admin 00 375-3072-431-33-00 LEGAL SERVICES -105 -3,398 -2,400 -10,000 Attorney -10,000 -10,000 375-3075-461-73-00 IMPROVEMENTS 0 0 0 -254,847 Cap Projects 00 -17,934 -28,079 -31,366 -293,813 -36,800 -37,200Expenditure Subtotals 375-6000-361-10-00 INTEREST EARNINGS 9,712 2,837 1,520 1,520 Interest 1,370 1,790 9,712 2,837 1,520 1,520 1,370 1,790Revenue Subtotals -8,222 -25,242 -29,846 -292,293 -35,430 -35,410Net (Uses)/Resources Program Totals 210 Budget Program:RDA - Portuguese Bend Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 375-3070-431-32-00 PROF/TECH SERVICE 9,400 9,800 Annual independent auditing services. Admin 375-3070-431-59-20 MEMBERSHIPS & DUES 17,400 17,400 This line item provides for the following annual assessments or membership dues: Abalone Cove Landslide Abatement District $6,300 Klondike Canyon Landslide Abatement District $11,000 Portuguese Bend Community Association $100 375-3072-431-33-00 LEGAL SERVICES 10,000 10,000 This line item provides for legal services for the RDA. Actual expenditures will vary depending on project activity. Attorney 211 Account # Account Description Budget Program:RDA - Abalone Cove Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 380-6000-361-10-00 INTEREST EARNINGS 119333030Interest 00 119 33 30 30 0 0Revenue Subtotals 119 33 30 30 0 0Net (Uses)/Resources Program Totals 212 Account # Account Description Budget Program:Improv Authority - Portuguese Bend Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 285-3088-431-32-00 PROF/TECH SERVICE -1,200 -1,188 -27,000 -27,000 -40,350 -40,400 285-3088-431-41-30 LIGHT AND POWER -5,235 -5,408 -5,000 -5,000 -6,000 -6,000 285-3088-431-43-00 MAINTENANCE SERVICE -75,818 -52,738 -109,700 -109,700 -97,000 -97,000 -82,253 -59,334 -141,700 -141,700 -143,350 -143,400Expenditure Subtotals 285-3088-361-10-00 INTEREST EARNINGS 3,969 1,041 1,030 1,030 Interest 1,220 1,210 3,969 1,041 1,030 1,030 1,220 1,210Revenue Subtotals 285-3088-391-10-00 TRANSFERS IN 82,252 110,000 101,000 101,000 Fr Gen'l Fund 60,000 106,000 82,252 110,000 101,000 101,000 60,000 106,000Transfers In Subtotals 3,968 51,707 -39,670 -39,670 -82,130 -36,190Net (Uses)/Resources Program Totals 213 Budget Program:Improv Authority - Portuguese Bend Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 285-3088-431-32-00 PROF/TECH SERVICE 40,350 40,400 1. Annual independent auditing services. (FY11-12 $1,350 and FY12-13 $1,400) 2. Contract services for GPS monitoring and surveying. ($39,000) 285-3088-431-41-30 LIGHT AND POWER 6,000 6,000 This budget allocation provides for power to de-watering wells in the Portuguese Bend Landslide area. 285-3088-431-43-00 MAINTENANCE SERVICES 97,000 97,000 1. Contract services to regularly monitor de-watering wells in the Portuguese Bend Landslide area. ($3,000) 2. Contract services for de-watering well maintenance and/or repair. ($46,000) 3. Contract services for storm and well water drainage facility maintenance, erosion control, and debris/retention basin cleaning and maintenance activities. ($23,000) 4. Burma Road Annual Maintenance - Grading and repairs to damaged sections of the roadway will be done to maintain safety access to this area for the County Fire Department and utility companies. ($25,000) 214 Account # Account Description Budget Program:Improv Authority - Abalone Cove Department:Public Works Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 795-3089-431-32-00 PROF/TECH SERVICE -1,200 -1,188 -1,700 -1,700 -18,350 -18,400 795-3089-431-41-30 LIGHT AND POWER -13,756 -14,559 -14,500 -14,500 -15,000 -15,000 795-3089-431-43-00 MAINTENANCE SERVICE -17,400 -17,553 -90,500 -90,500 -13,500 -13,500 795-3089-431-69-00 OTHER MISCELLANEOU -2,776 -2,794 -2,790 -2,790 -2,900 -3,000 -35,132 -36,094 -109,490 -109,490 -49,750 -49,900Expenditure Subtotals 795-3089-361-10-00 INTEREST EARNINGS 26,082 7,085 6,500 6,500 Interest 6,200 8,900 26,082 7,085 6,500 6,500 6,200 8,900Revenue Subtotals -9,050 -29,009 -102,990 -102,990 -43,550 -41,000Net (Uses)/Resources Program Totals 215 Budget Program:Improv Authority - Abalone Cove Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Public Works 795-3089-431-32-00 PROF/TECH SERVICE 18,350 18,400 1. Annual independent auditing services. (FY11-12 $1,350 and FY12-13 $1,400) 2. Contract services for GPS monitoring and surveying. ($17,000) 795-3089-431-41-30 LIGHT AND POWER 15,000 15,000 This line item provides for electric power for seven agency de- watering wells. 795-3089-431-43-00 MAINTENANCE SERVICES 13,500 13,500 As the de-watering wells age, repairs to the equipment will likely increase. This budget allocation provides for the following services: 1. Contract services to regularly monitor de-watering wells in the Abalone Cove Landslide area. ($2,500) 2. Repair existing de-watering well drainage lines. ($11,000) 795-3089-431-69-00 OTHER MISCELLANEOUS 2,900 3,000 Storm Drain User Fee for RDA owned parcel at Abalone Cove Shoreline Park. 216 INFRASTRUCTURE IMPROVEMENTS The Public Works Department manages improvements to the City’s infrastructure. The costs of infrastructure improvements are expended in the following enterprise, internal service and capital projects funds: the Water Quality and Flood Protection fund, the Building Replacement fund, the Environmental Excise Tax (EET) fund, the Quimby fund, the Proposition C fund, and the Capital Improvement Projects (CIP) fund. Water Quality and Flood Protection Fund The City’s Storm Drains require improvements to maintain adequate operations and avoid the pitfalls associated with aging infrastructure. Properly operating storm drains help prevent erosion, flooding, landslides, mudslides and polluted waters. Established in FY04-05, the Water Quality and Flood Protection Program collects voter approved storm drain user fees to repair and replace storm drains and improve water quality throughout the City. Building Replacement Fund Expenditures in this fund are limited to improvement projects that extend the life or substantially improve City-owned buildings. Environmental Excise Tax Fund This fund will provide for Civic Center planning studies and Hesse Park improvements. Quimby Fund Currently, there are no planned uses for this fund. 217 Proposition C Fund The Proposition C fund contributes funding to annual Arterial pavement rehabilitation projects. The majority of Proposition C funding is transferred to the CIP fund for Street Improvements. Capital Improvement Projects (CIP) Fund Activities within this fund include: • Infrastructure Improvements Administration (330-3030) ; • Street Improvements (330-3031); • Storm Drain Improvements (330-3032); • Parks, Trails & Open Space Improvements (330-3033); • Sewer Improvements (330-3035); and • Building Improvements (330-3036). Maintenance activities are not included within this function and are presented in other budgetary programs within the Public Works section of this budget document. A variety of funding sources support capital improvement projects and include federal, state, and local grant monies, Proposition C and Proposition A funds, Recycling monies, developer fees, and General fund contributions. 218 Account # Account Description Budget Program:Infrastructure Improvements Administration Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 330-3030-461-32-00 PROF/TECH SERVICE -43,192 -1,985 -17,600 -53,600 -20,000 -20,000 -43,192 -1,985 -17,600 -53,600 -20,000 -20,000Expenditure Subtotals 330-3030-361-10-00 INTEREST EARNINGS 44,361 30,224 17,400 17,400 Interest 28,900 59,300 330-3030-331-10-00 FEDERAL GRANT INCOM 1,200000Storm Clean U 00 45,561 30,224 17,400 17,400 28,900 59,300Revenue Subtotals 330-3030-391-10-00 TRANSFERS IN 3,000,000 0 0 2,630,000 Fr Gen'l fund 2,830,000 2,872,500 3,000,000 0 0 2,630,000 2,830,000 2,872,500Transfers In Subtotals 3,002,369 28,239 -200 2,593,800 2,838,900 2,911,800Net (Uses)/Resources Program Totals 219 Budget Program:Infrastructure Improvements Administration Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements 330-3030-461-32-00 PROF/TECH SERVICE 20,000 20,000 1. Engineering Services for small-scale improvement projects. (FY 11-12 and FY 12-13 $10,000) 2. Grant Administration for Improvement Projects. (FY 11-12 and FY 12-13 $10,000) Both of these administrative expenditures are funding with interest earnings from the Capital Improvement Projects fund. 220 Account # Account Description Budget Program:Street Improvements Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 330-3031-461-11-00 SALARY & WAGES - FT -78,752 0 0 0 0 0 330-3031-461-29-00 EMPLOYEE BENEFITS -32,280 0 0 0 0 0 330-3031-461-32-00 PROF/TECH SERVICE -163,466 -112,260 0 0Arterial Pavem 00 330-3031-461-73-00 IMPROVEMENTS -14,617 -2,000,096 0 -2,543,560 Arterial Pavem -2,380,000 0 330-3031-461-32-00 PROF/TECH SERVICE -24,001 0 0 0Other Projects 00 330-3031-461-73-00 IMPROVEMENTS -33,281 -506,405 -1,391,600 -3,287,500 Other Projects -785,532 -250,000 330-3031-461-32-00 PROF/TECH SERVICE 0 0 -50,000 -50,000 Pavement Mgt -120,000 0 215-3015-431-11-00 SALARY & WAGES - FT -4,285000Prop C 00 215-3015-431-29-00 EMPLOYEE BENEFITS -1,810000Prop C 00 330-3031-461-32-00 PROF/TECH SERVICE -85,372 -80,314 -5,000 -5,000 Residential Pav 00 330-3031-461-73-00 IMPROVEMENTS -845,089 -1,014,753 -1,515,000 -3,163,152 Residential Pav -1,600,000 -1,600,000 -1,282,953 -3,713,828 -2,961,600 -9,049,212 -4,885,532 -1,850,000Expenditure Subtotals 340-3040-337-10-00 PENIN BKWY GRANT INC 24,630 18,540 17,223 17,223 Bikeways 25,000 25,000 340-3040-369-10-00 MISC REVENUES 0009,750Bikeways00 330-3031-331-10-00 FEDERAL GRANTS 200 1,278,874 0 0From Oth Agen 362,000 0 330-3031-334-10-00 STATE GRANT INCOME 640,620 0 913,280 2,236,000 From Oth Agen 706,979 0 215-3015-361-10-00 INTEREST EARNINGS 36,944 14,083 6,520 6,520 Interest 6,830 280 220-3020-361-10-00 INTEREST EARNINGS 0000Interest01,500 340-3040-361-10-00 INTEREST EARNINGS 174 48 0 0Interest 00 341-3041-361-10-00 INTEREST EARNINGS 4,529 1,389 1,390 1,390 Interest 00 342-3042-361-10-00 INTEREST EARNINGS 1,678 515 520 520 Interest 00 215-3015-338-40-00 MEASURE R 0 0 358,865 0Measure R 00 220-3020-338-40-00 MEASURE R 000358,865Measure R 364,600 364,600 220-3020-369-10-00 MISC REVENUES 0006,000Measure R 00 215-3015-338-10-10 PROP C SALES TAX 519,620 453,443 478,485 478,485 Prop C 488,400 489,000 215-3015-338-10-20 PROP C FROM OTHER 38,174 0 0 18,000 Prop C 00 1,266,569 1,766,892 1,776,283 3,132,753 1,953,809 880,380Revenue Subtotals 330-3031-391-10-00 TRANSFERS IN 12,784 480,754 250,000 500,500 Fr Beautificatio 0 250,000 221 Account # Account Description Budget Program:Street Improvements Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 330-3031-391-10-00 TRANSFERS IN 30,002 18,588 17,223 26,973 Fr Bikeways 25,000 25,000 330-3031-391-10-00 TRANSFERS IN 1,515,001 1,362,000 1,326,052 1,299,204 Fr General Fnd 1,773,553 1,575,000 330-3031-391-10-00 TRANSFERS IN 000638,080Fr Measure R 364,000 200,000 330-3031-391-10-00 TRANSFERS IN 12,450000Fr Prop A 00 330-3031-391-10-00 TRANSFERS IN 0 780,880 0 55,920 Fr Prop C 1,306,927 0 330-3031-391-10-00 TRANSFERS IN 00057,080Fr St Maint 00 330-3031-391-10-00 TRANSFERS IN 00041,000Fr Waste Redu 00 1,570,237 2,642,222 1,593,275 2,618,757 3,469,480 2,050,000Transfers In Subtotals 215-3015-491-91-00 TRANSFERS OUT 0 -1,336,968 0 0To CIP -1,306,927 0 220-3020-491-91-00 TRANSFERS OUT 0 0 0 -638,080 To CIP -364,000 -200,000 340-3040-491-91-00 TRANSFERS OUT -30,002 -18,588 -17,223 -26,973 To CIP -25,000 -25,000 341-3041-491-91-00 TRANSFERS OUT 0 0 -90,000 -90,000 To Gen'l Fund 00 215-3015-491-91-00 TRANSFERS OUT 0 0 -500,300 -556,220 To PB Rd Main -516,400 -526,400 -30,002 -1,355,556 -607,523 -1,311,273 -2,212,327 -751,400Transfers Out Subtotals 1,523,851 -660,270 -199,565 -4,608,975 -1,674,570 328,980Net (Uses)/Resources Program Totals 222 Budget Program:Street Improvements Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements 330-3031-461-73-00 IMPROVEMENTS 2,380,000 0 Engineering and construction costs for the Arterial Pavement project; primarily funded with Proposition C, STPL, and Measure R monies. Palos Verdes Drive East, from Miraleste Drive to the North City limit will be rehabilitated in FY11-12. Arterial Pavement 330-3031-461-73-00 IMPROVEMENTS 785,532 250,000 1. Traffic Improvements: Hawthorne Boulevard Traffic Signal Synchronization - Fiber optic cable and conduits to synchronize all traffic signals will be installed for improved traffic flow. This project will be funded by a 90% Highway Safety Improvement Project (HSIP) grant ($706,979) and a 10% local match from the General Fund ($78,553). (FY11-12 $785,532) 2. Median Improvements: Hawthorne Boulevard - The median segment from Via Rivera to the City Hall entrance will be improved. The project will be funded with recycling money transferred from the Beautification Fund. (FY12-13 $250,000) Other Projects 330-3031-461-32-00 PROF/TECH SERVICE 120,000 0 Pavement Management Program: Contract services to provide an update of the program, which is required by the Metropolitan Transit Authority (Metro) to continue receiving Proposition C monies. This update is conducted every 3 years, and is expected to be necessary again in FY14-15. The program update is funded by the General Fund. Pavement Mgt 330-3031-461-73-00 IMPROVEMENTS 1,600,000 1,600,000 Engineering and construction costs for the annual Residential Pavement program are funded by the General Fund. Disabled access ramps are installed at intersections where the grade of the adjacent roadway is less than 6%. A portion of the disabled access expenditures are reimbursed by Bikeways funds received under the California Transportation Development Act (TDA), expected to be $25,000 annually. 1. The Northern most part of the City, or Zone 1 will be rehabilitated in FY11-12. The area includes streets north of Hawthorne Boulevard, and west of Silver Spur Road. (FY11-12 $1,600,000) 2. The Northwest part of the City, or Zone 2 will be rehabilitated in FY12-13. The area includes streets between Crest Road and Residential Pavement 223 Budget Program:Street Improvements Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements Grayslake Road, east and west of Hawthorne Blvd. (FY12-13 $1,600,000) 215-3015-491-91-00 TRANSFERS OUT 1,306,927 0 Transfer to the CIP fund for arterial pavement projects. To CIP 220-3020-491-91-00 TRANSFERS OUT 364,000 200,000 Transfer to the CIP fund for arterial pavement projects. 340-3040-491-91-00 TRANSFERS OUT 25,000 25,000 Transfer to the CIP fund to pay for disabled access ramps as part of the annual Residential Pavement program. 215-3015-491-91-00 TRANSFERS OUT 516,400 526,400 Transfer to the Street Maintenance fund for Palos Verdes Drive South maintenance in the Portuguese Bend section of the landslide area. To PB Rd Maint 224 Account # Account Description Budget Program:Parks, Trails & Open Space Improvements Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 330-3033-461-11-00 SALARY & WAGES - FT -15,976 0 0 0 0 0 330-3033-461-29-00 EMPLOYEE BENEFITS -8,14000000 330-3033-461-32-00 PROF/TECH SERVICE -1,230 -11,378 0 -42,500 -30,000 -10,000 330-3033-461-71-00 LAND ACQUISITION 0-6,506,3670000 330-3033-461-73-00 IMPROVEMENTS -86,798 -209,570 -2,524,095 -2,570,395 -821,000 -960,000 338-3038-461-32-00 PROF/TECH SERVICE 0 0 0 -353,675 EET 00 338-3038-461-73-00 IMPROVEMENTS -58,278 -21,142 0 -201,000 EET -51,000 0 334-3034-461-73-00 IMPROVEMENTS 0000Quimby-29,000 0 -170,422 -6,748,457 -2,524,095 -3,167,570 -931,000 -970,000Expenditure Subtotals 330-3033-334-10-00 GRANT INCOME 0220,00000From Oth Agen 490,000 590,000 339-3039-337-10-00 MEASURE A GRANT INC 0 10,913 0 0From Oth Agen 00 334-3034-361-10-00 INTEREST EARNINGS 416 137 130 130 Interest 150 0 338-3038-361-10-00 INTEREST EARNINGS 14,237 4,386 200 200 Interest 410 240 334-3034-366-10-00 QUIMBY DEVELOPER FE 0 3,898 0 0Other Revenue 00 338-3038-366-10-00 EET DEVELOPER FEES 59,111 79,624 38,600 38,600 Other Revenue 00 73,764 318,958 38,930 38,930 490,560 590,240Revenue Subtotals 330-3033-391-10-00 TRANSFERS IN 0 186,300 40,000 86,300 Fr EET 00 330-3033-391-10-00 TRANSFERS IN 16,570 54,000 2,484,095 2,484,095 Fr General Fun 0 255,000 330-3033-391-10-00 TRANSFERS IN 0 10,913 0 0Fr Meas A Cap 00 330-3033-391-10-00 TRANSFERS IN 21,700000Fr Other 00 38,270 251,213 2,524,095 2,570,395 0 255,000Transfers In Subtotals 338-3038-491-91-00 TRANSFERS OUT 0 -186,300 -40,000 -86,300 To CIP 00 339-3039-491-91-00 TRANSFERS OUT 0-10,91300To CIP 00 0 -197,213 -40,000 -86,300 0 0Transfers Out Subtotals -58,388 -6,375,499 -1,070 -644,545 -440,440 -124,760Net (Uses)/Resources Program Totals 225 Budget Program:Parks, Trails & Open Space Improvements Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements 330-3033-461-32-00 PROF/TECH SERVICE 30,000 10,000 1. Design and inspection costs for Parks, Trails & Open Space improvement projects. ($10,000) 2. Preliminary study for design of the realignment of the Ryan Park southern entrance road. (FY11-12 $20,000) These design efforts will be funded by Capital Improvement Projects accumulated fund balance from prior years’ project savings and interest earnings. 330-3033-461-73-00 IMPROVEMENTS 821,000 960,000 1. Ocean Trails Beach Lifeguard Station - The City is required to provide reliable telephone service and power for the Los Angeles County Lifeguard Station at the City-owned Ocean Trails Beach. This project will be funded with accumulated CIP fund balance from prior years’ project savings and interest earnings. (FY11-12 $50,000) 2. Point Vicente Interpretive Center Blufftop Drainage Control - To prevent further erosion of the blufftop, a drainage pump and associated small piping (less than 18”) will be installed at the existing canyon. This project will be funded with accumulated CIP fund balance from prior years’ project savings and interest earnings. (FY11-12 $80,000) 3. Subregion One Blufftop Drainage Control - To prevent further erosion, a drainage catch and associated small piping (less than 18”) will be installed at various locations along the bluff face. This project will be funded with accumulated CIP fund balance from prior years’ project savings and interest earnings. (FY11-12 $22,000) 4. Eastview Park Playground Improvements that address issues raised by a playground safety audit. This project will be funded by the CIP Reserve. (FY11-12 $89,000) 5. Ryan Park Southern Entrance Road - For safety reasons, the south entrance to the road must be re-aligned. This project will be funded by the General Fund. (FY12-13 $220,000) 6. Shoreline Park Erosion Control - To prevent further erosion caused by the breach at 25th Street, gabion baskets will be installed in the canyon area. This project will be funded by the General Fund. (FY12-13 $35,000) 7. California Coastal Trail – Construction of the City’s segment of the trail will be funded by a $500,000 grant from the California Coastal Conservancy and a $60,000 matching contribution from the accumulated CIP fund balance from prior years’ project 226 Budget Program:Parks, Trails & Open Space Improvements Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements savings and interest earnings. (FY11-12 $280,000) (FY12-13 $280,000) 8. Gateway Park Development - Phase I and II - Subject to approval of a grant submitted by the Community Development Department. The grant would provide 80% funding, and the CIP Reserve would provide the 20% matching contribution. (FY11-12 $200,000) (FY12-13 $275,000) 9. Abalone Cove Shoreline Park Improvements - Subject to approval of a grant submitted by the Community Development Department. The grant would provide 80% funding, and the CIP Reserve would provide the 20% matching contribution. (FY11-12 $100,000) (FY12-13 $150,000) 338-3038-461-73-00 IMPROVEMENTS 51,000 0 The FY11-12 budget will partially fund an $80,000 total one-time contribution to the Palos Verdes Peninsula Unified School District for construction of a swimming pool. The remaining $29,000 will come from the Quimby Fund. EET 334-3034-461-73-00 IMPROVEMENTS 29,000 0 The FY11-12 budget will partially fund an $80,000 total one-time contribution to the Palos Verdes Peninsula Unified School District for construction of a swimming pool. The remaining $51,000 will come from the Environmental Excise Tax Fund. Quimby 227 Account # Account Description Budget Program:Sewer Improvements Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 330-3035-461-32-00 PROF/TECH SERVICE -69,282 -4,989 0 0 0 0 -69,282 -4,989 0 0 0 0Expenditure Subtotals -69,282 -4,989 0 0 0 0Net (Uses)/Resources Program Totals 228 Account # Account Description Budget Program:Building Improvements Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 330-3036-461-32-00 PROF/TECH SERVICE 0 0 0 0 -7,500 -5,000 330-3036-461-73-00 IMPROVEMENTS 0 0 0 0 -160,000 -400,000 0 0 0 0 -167,500 -405,000Expenditure Subtotals 330-3036-391-10-00 TRANSFERS IN 0000Fr Bldg Replac 145,000 0 330-3036-391-10-00 TRANSFERS IN 0000Fr Gen'l fund 15,000 0 0 0 0 0 160,000 0Transfers In Subtotals 0 0 0 0 -7,500 -405,000Net (Uses)/Resources Program Totals 229 Budget Program:Building Improvements Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements 330-3036-461-32-00 PROF/TECH SERVICE 7,500 5,000 Design and inspection services for building improvement projects, funded by the General Fund. (FY 11-12 $7,500) (FY 12-13 $5,000) 330-3036-461-73-00 IMPROVEMENTS 160,000 400,000 1. Hesse Park Drop Ceiling Retrofit/Replacement - The ceiling is deteriorating and continued maintenance is not cost effective. As Hesse Park is the backup site for the Emergency Operations Center, the new ceiling will improve access for maintenance and be seismically retrofitted. As this project extends the life of the building, it will be funded by the Building Replacement Fund. (FY11-12 $145,000) 2. City Hall Community Room Drop Ceiling Retrofit/Replacement, funded by the General Fund. (FY11-12 $15,000) 4. Americans with Disabilities Act (ADA) Transition Plan – Based on the 2011 ADA Compliance Assessment, Citywide facility Improvements to comply with ADA requirements have a preliminary cost estimate of $6.7 million. This does not include City Hall or the Ladera Linda Community Center, as future improvements to those facilities are expected to be fully accessible. Improvements will be constructed in phases to address the highest priority needs as determined by Department of Justice guidelines. Initial projects will address access to City facilities starting with the removal of safety hazards and barriers. This effort will be funded by the CIP Reserve for Future Projects. (FY12-13 $400,000) 230 Account # Account Description Budget Program:Building Replacement Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 686-3086-461-32-00 PROF/TECH SERVICE -38,249 -17,554 -7,500 -7,500 0 0 686-3086-461-73-00 IMPROVEMENTS -167,849 -279,440 -27,000 -394,000 0 0 -206,098 -296,994 -34,500 -401,500 0 0Expenditure Subtotals 686-3086-331-10-00 FEDERAL GRANT INCOM 0 6,806 0 0From Other Ag 00 686-3086-361-10-00 INTEREST EARNINGS 24,419 6,456 4,200 4,200 Interest 3,200 3,800 24,419 13,262 4,200 4,200 3,200 3,800Revenue Subtotals 686-3086-491-91-00 TRANSFERS OUT 0 0 0 0 -145,000 0 0 0 0 0 -145,000 0Transfers Out Subtotals -181,679 -283,732 -30,300 -397,300 -141,800 3,800Net (Uses)/Resources Program Totals 231 Budget Program:Building Replacement Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements 686-3086-491-91-00 TRANSFERS OUT 145,000 0 Transfer to the CIP fund for the Heses Park Drop Ceiling Retrofit/Replacement project. 232 Account # Account Description Budget Program:Water Quality/Flood Protection Department:Infrastructure Improvements Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 501-3052-431-11-00 SALARY & WAGES - FT -8,902 -92,326 -92,300 -92,300 -94,800 -97,600 501-3052-431-29-00 EMPLOYEE BENEFITS 0 -39,714 -37,784 -37,784 -36,500 -38,700 501-3052-431-32-00 PROF/TECH SERVICE -52,155 -15,380 -491,230 -491,230 -241,717 -47,218 501-3052-431-43-00 MAINTENANCE SERVICE -242,509 -112,008 -237,687 -237,687 -194,817 -222,162 501-3052-431-54-00 LEGAL NOTICES AND AD -503-3600000 501-3052-431-73-00 IMPROVEMENTS -7,987 -84,525 -725,617 -2,655,617 -862,055 -882,642 -312,056 -344,313 -1,584,618 -3,514,618 -1,429,889 -1,288,322Expenditure Subtotals 501-3052-344-50-00 STORM DRAIN USER FE 1,252,363 1,264,401 1,251,589 1,251,589 Charges for Se 1,277,000 1,303,000 501-3052-361-10-00 INTEREST EARNINGS 104,512 13,995 2,100 2,100 Interest 2,800 3,100 501-3052-365-80-00 DONATIONS 89 180 0 0Other Revenue 00 1,356,964 1,278,576 1,253,689 1,253,689 1,279,800 1,306,100Revenue Subtotals 1,044,908 934,263 -330,929 -2,260,929 -150,089 17,778Net (Uses)/Resources Program Totals 233 Budget Program:Water Quality/Flood Protection Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements 501-3052-431-11-00 SALARY & WAGES - FT 94,800 97,600 Salaries and wages paid to full-time City employees allocated to this program. 501-3052-431-29-00 EMPLOYEE BENEFITS 36,500 38,700 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 501-3052-431-32-00 PROF/TECH SERVICE 241,717 47,218 1. Contract Engineer - Contract services to perform an annual rate analysis. (FY 11-12 $16,717) (FY 12-13 $17,218) 2. Storm Drain Master Plan - Phase II of a comprehensive five year storm drain plan will be completed in FY 11-12. An annual update of the Storm Drain Master Plan will be done in FY 12-13. (FY 11-12 $225,000) (FY 12-13 $30,000) 501-3052-431-43-00 MAINTENANCE SERVICES 194,817 222,162 1. Storm drain maintenance, including cleaning and video. (FY 11- 12 $130,227) (FY 12-13 $129,884) 2. Maintenance of filtration devices. (FY 11-12 $64,590) (FY 12-13 $92,278) 501-3052-431-73-00 IMPROVEMENTS 862,055 882,642 1. Storm Drain Lining (FY11-12 $319,555) (FY12-13 $324,642) 2. Via Colinita Vickery Canyon - Several piplines in this storm drain system will be rehabilitated. (FY11-12 $242,500) 3. Palos Verdes Drive East San Pedro Canyon System – Improvements to the backbone system. (FY11-12 $200,000) 4. Via Canada storm drain improvement project – the storm runoff from surrounding neighborhoods will be captured and transmitted underground to an improvement channel, minimizing local flooding. (FY11-12 $100,000) 5. Palos Verdes Drive East Lower Switchbacks - Several drainage systems in this area drain into San Ramon Canyon. Work within this project area will install new drainage within the PVDE switchbacks and install a pipe into the canyon. This project will also modify existing inlets, outlets and pipes. (FY12-13 $485,000) 6. Installation of Filtration Devices - Screens will be installed in 234 Budget Program:Water Quality/Flood Protection Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Infrastructure Improvements catch basins. (FY12-13 $73,000) 235 EQUIPMENT REPLACEMENT The City's Equipment Replacement Fund was established in 1990 and is designed to collect the costs of operating, maintaining and replacing vehicles, computer equipment, and other equipment. The fund allows for the gradual accumulation of monies for equipment replacement, rather than a spiking of expense in the year equipment is replaced. EQUIPMENT REPLACEMENT – COMPUTER EQUIPMENT (681-2082) The Computer Equipment program accounts for the cost of maintaining, purchasing, and amortizing the City’s computer equipment and systems, including desktop computers, network server, printers, and software. Revenues within this program represent the combined total of each department's share of these costs. EQUIPMENT REPLACEMENT – VEHICLES (681-3081) The Vehicles program accounts for the cost of maintaining, purchasing, and amortizing the City’s fleet of vehicles. Revenues within this program represent the combined total of each department's share of these costs. EQUIPMENT REPLACEMENT – FURNITURE & EQUIPMENT (681-6083) The Furniture and Equipment program accounts for the cost of maintaining, purchasing, and amortizing the City’s equipment, including photocopiers, other office equipment, audio/visual equipment, telecommunications equipment, and emergency generators. Revenues within this program represent the combined total of each department's share of these costs. 236 Account # Account Description Budget Program:Equipment Replacement - Computers Department:Equipment Replacement Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 681-2082-499-43-00 MAINTENANCE 0 0 0 0 -145,000 -211,000 681-2082-499-61-00 OP SUPP/MINOR EQUIP -46,793 -41,067 -95,800 -95,800 -90,500 -90,500 681-2082-499-75-20 COMP/VOICE EQUIP - C -20,590 -19,280 0 -860,000 -107,000 -157,000 -67,383 -60,347 -95,800 -955,800 -342,500 -458,500Expenditure Subtotals 681-2082-381-20-00 INTERFUND CHG CMPTR 90,600 35,100 26,400 26,400 Chg for Svcs 342,800 458,600 90,600 35,100 26,400 26,400 342,800 458,600Revenue Subtotals 23,217 -25,247 -69,400 -929,400 300 100Net (Uses)/Resources Program Totals 237 Budget Program:Equipment Replacement - Computers Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Equipment Replacement 681-2082-499-43-00 MAINTENANCE 145,000 211,000 Costs associated with hardware and software maintenance and support for the City's data network, the Planning permit tracking solution, the Recreation and Parks enrollment software, GIS solution, document imaging, printer maintenance, the accounting system, and Microsoft Enterprise. This expense was previously centralized in the General Fund Information Technology Program. However, beginning in FY11-12, the expense will be allocated to all participating programs. 681-2082-499-61-00 OP SUPP/MINOR EQUIP 90,500 90,500 This budget item provides for purchasing minor new & replacement computer equipment with a cost less than the $5,000 capitalization threshold. Examples include workstations, laptops, printers, scanners, monitors, UPS devices, and software licenses. 681-2082-499-75-20 COMP/VOICE EQUIP - CAP 107,000 157,000 FY11-12 Purchases: Website overhaul $10,000 iMAC for RPV TV $6,000 Pt. Vicente Interpretive Center network and audio/visual upgrades $10,000 Firewall upgrades for remote sites $5,000 Adobe Acrobat Standard upgrade for all workstations $11,000 Microsoft Enterprise implementation $65,000 FY12-13 Purchases: Firewall upgrades for remote sites $5,000 Pt. Vicente Interpretive Center network and audio/visual upgrades $10,000 Website overhaul $30,000 Studio Camcorder for RPV TV $18,000 Community Development color printer/scanner/copier $35,000 Community & Conference Rooms network and audio/visual upgrades $24,000 Hesse Park network and audio/visual upgrades $10,000 Geographic Information System (GIS) aerial photos through LARIAC $25,000 238 Account # Account Description Budget Program:Equipment Replacement - Vehicles Department:Equipment Replacement Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 681-3081-499-43-00 MAINTENANCE SERVICE -17,842 -17,316 -20,000 -20,000 -21,000 -22,000 681-3081-499-76-00 VEHICLES 0 0 -25,000 -50,000 -31,000 -60,000 -17,842 -17,316 -45,000 -70,000 -52,000 -82,000Expenditure Subtotals 681-3081-381-20-00 INTERFUND CHG VEHIC 33,100 11,500 11,600 11,600 Chg for Svcs 52,000 22,000 33,100 11,500 11,600 11,600 52,000 22,000Revenue Subtotals 681-3081-391-10-00 TRANSFERS IN 0000From AQMD 0 60,000 0 0 0 0 0 60,000Transfers In Subtotals 15,258 -5,816 -33,400 -58,400 0 0Net (Uses)/Resources Program Totals 239 Budget Program:Equipment Replacement - Vehicles Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Equipment Replacement 681-3081-499-43-00 MAINTENANCE SERVICES 21,000 22,000 This line item represents the cost of vehicle repairs and fuel for all City vehicles. 681-3081-499-76-00 VEHICLES 31,000 60,000 FY11-12 Purchases: 2 Speed Radar Trailers $16,000 Covered Equipment Trailer $15,000 FY12-13 Purchases: Using AQMD money, replace 2 Prius cars purchased in 2006 $60,000 240 Account # Account Description Budget Program:Equipment Replacement - Furn & Equip Department:Equipment Replacement Actual FY08-09 Actual FY09-10 Original FY10-11 Revised FY10-11 Proposed FY11-12 Proposed FY12-13 Sub-Program 681-6083-499-43-00 MAINTENANCE SERVICE -29,865 -33,004 -33,000 -33,000 -33,000 -34,000 681-6083-499-53-00 POSTAGE -31,439 -26,960 -31,500 -31,500 -32,200 -33,000 681-6083-499-61-00 OP SUPP/MINOR EQUIP -11,959 -29,707 -40,000 -40,000 -20,000 -21,000 681-6083-499-75-10 FURNITURE AND EQUIP -45,542 -1,985 -10,000 -30,000 0 0 -118,805 -91,656 -114,500 -134,500 -85,200 -88,000Expenditure Subtotals 681-6083-381-20-00 INTERFUND CHG EQUIP 56,900 23,100 21,100 21,100 Chg for Svcs 85,200 88,000 681-6000-361-10-00 INTEREST EARNINGS 51,192 14,864 9,400 9,400 Interest 8,600 13,000 108,092 37,964 30,500 30,500 93,800 101,000Revenue Subtotals -10,713 -53,692 -84,000 -104,000 8,600 13,000Net (Uses)/Resources Program Totals 241 Budget Program:Equipment Replacement - Furn & Equip Account #Account Description Proposed FY11-12 Proposed FY12-13 Department:Equipment Replacement 681-6083-499-43-00 MAINTENANCE SERVICES 33,000 34,000 This item provides for maintenance of office equipment (i.e. copiers, postage machine, etc.). 681-6083-499-53-00 POSTAGE 32,200 33,000 Citywide postage needs. 681-6083-499-61-00 OP SUPP/MINOR EQUIP 20,000 21,000 Supplies such as paper, toner, and ink cartridges are purchased with this account. 242