RPVCCA_SR_2011_05_03_06_Crossing_Guard_Svcs_AmdmtMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND CITY COUNCIL
CAROLYNN PETRU,DEPUTY CITY MANAGE@
MAY 3,2011
CROSSING GUARD SERVICES FOR 2011-2012 SCHOOL YEAR:
AMENDMENT TO CONTRACT WITH ALL CITY MANAGEMENT
SERVICES
CAROLYN LEHR,CITY MANAGER~~r<:..L
Staff Coordinator:Matt Waters,Senior Administrative Analyst @
RECOMMENDATION
Authorize the Mayor and the City Clerk to execute an amendment to the agreement
with All City Management Services,Inc.(ACMS),for an amount not to exceed $17,260
to provide crossing guard services at Miraleste Intermediate School and Silver Spur
Elementary School for the 2011-2012 School Year.
BACKGROUND
Because crossing guards work in the public right-of-way,cities are the typical providers
of this service for the schools within their jurisdictions.There are currently two locations
in Rancho Palos Verdes where the City provides crossing guards to protect the safety
of children walking to and from school:Miraleste Intermediate School on Palos Verdes
Drive East and Silver Spur Elementary School on Ironwood Street.
DISCUSSION
Each year,the City considers renewing its contract with ACMS for the upcoming school
year -in this case,the 2011-2012 School Year.Since the City first began contracting
with ACMS in 1991,the company has increased its hourly rates four times,in 1994,
2002,2006 and 2009.This year,ACMS has indicated that it will increase its current
rate of $14.88 per hour by 2% to $15.18 per hour for Fiscal Year 2011-2012 (see
attached letter).The total cost to provide a crossing guard at Miraleste Intermediate
School and Silver Spur Elementary School in FY 11-12 will not exceed $17,260 based
on 1080 hours of service during the school year and 57 hours of Summer service.
Because ACMS has continued to provide reliable service to the City and has been
6-1
Topic:Crossing Guard Services for 2011-12 School Year
Date:May 3,2011
Page 2
responsive to the needs of the City and the schools that are served,staff recommends
approval of the contract amendment.
FISCAL IMPACT
The proposed contract amendment would increase the annual cost of providing 1137
crossing guard hours from $16,918 to $17,260,for a total increase of $342 in FY 11-12.
Because the City is fully reimbursed for the crossing guard service at Miraleste
Intermediate School by the Palos Verdes Peninsula Unified School District,the net
increase to the City's General fund is $171.
Attachments:
Letter from All City Management Services
All City Management Services Client Worksheet
Amendment to Agreement
M:\staff reports\2011 0503_all city crossing guard contract.doc 6-2
February 14,2011
Carolyn Petru,Deputy City Manager
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes,CA 90275
Dear Carolyn Petru:
It is once again the time of the year when many agencies are formulating their budgets for the
coming fiscal year.Toward that end,please allow this letter to serve as confirmation of our
interest in extending our agreement with the City of Rancho Palos Verdes for Crossing Guard
Services through the 2011-2012 fiscal year.
As a contract provider All City Management Services (ACMS)is keenly aware of the difficult
economic times faced by many of our clients.Agencies across the nation are re-examining their
budgets against the need to maintain critical services and provide for public safety.While we are
certainly fiscally mindful of the budgetary ramifications facing many Agencies we are ultimately
tasked with balancing this with our own financial survival.
For the past two years we have experienced cost increases in most faucets of our operations.
While conversely the budgets of our clients demanded that we maintain our pricing levels for
that same period of time.This year our financial wherewithal requires that we appeal for a 2%
increase in our pricing.This adjusts the hourly rate to $15.18 per hour.
To facilitate the calculation of the annual cost of your Crossing Guard program we have
developed and included with this letter a Client Worksheet.This Worksheet is our best
estimation of the hours and cost of your program as it exist currently.
While we remain committed to providing a safe,cost-effective and professional School Crossing
Guard Program we hope you will find this new pricing acceptable.If you have any questions or
need additional information please contact me at (800)540-9290.Take care.
iSiST1fo,~Clfossing GrfJJl{)J,lfd COmp(fJ!,ny"
1749 S.La Cienega Blvd.•Los Angeles,CA 90035 •310-202-8284 •800-540-9290 •FAX 310-202-83256-3
Department:
Current Rate:
Percent Increase
New Rate
Price Freeze:
2101
$14,88
2.00%
$15.18
All City Management Services Inc.
Client Worksheet 2011 ..2012
Attention Carolyn Petru
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275
KEY:
Traditional Calendar:
For sites withnofegularIy scheduled eady release days,use 180 regular days
For sites with one regUlarly schedltledearIy release day/week,use 144 regular days and 36 minimum days
Year Round Calendar
For schools with no regularly scheduled early release days,use 240 regular days
For schools with one regularly scheduled early release day/week,use 192 regular days and 4$minimum days
Summer School
For schools with Summer School sessions use 19 days
Sites witlt traditiomll calendar:
I 2 sites with no early release:
..sites with one early release:
early release for sitesi above:
Sites with year round .calendar:
sites with no early telease:
I
sites with one early release:
Total Hrs/day X
Total Hrs/day X
Total Hrs/day X
$16,394.40
$0.00,
$0.00
$0.00
$0.00
eady release days for sites above Total Hrs/day X
Summer School Sites
$0.00
.-1 sites for summer school::
$865.26
TOTAL PROJECTED HOURS
NOTES:
1137 TOTAL ANNUAL PROJECTED COST $17,259.66
6-4
Amendment to Agreement between
All City Management Services,Inc.and the City of Rancho Palos Verdes
for providing School Crossing Guard Services
The City of Rancho Palos Verdes hereinafter referred to as the "City",and All City
Management Services,Inc.,located at 1749 S.La Cienega Blvd.,Los Angeles,·CA
90035,hereinafter referred to as the "Contractor",mutually agree to amend the existing
Agreement entered into on September 1,1992 as follows:
ltem#l
ltem#17
The City and the Contractor agree to extend the term of this
Agreement for the 2011-2012 fiscal year beginning July 1,2011
through June 30,2012.
The City agrees to pay Contractor for services rendered pursuant to
the Agreement the stUn of Fifteen Do lIars and Eighteen Cents,
($15.18)per hour of guard service provided.It is understood that
the cost of providing One Thousand One Hundred and Thirty-
Seven (1,137)hours of service shall not exceed Seventeen
Thousand,Two Hundred and Sixty Dollars ($17,260.00).
Except as provided for in Item #1 and Item #17,all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City C)f Rancho Palos Verdes
By ~_
Signature
Print Name and Title
All City Managem.ent Services,Inc.
Date .
ATTEST:
Date Apri112.2011
By _
Signature
Print Name and Title
Date _
6-5