RPVCCA_SR_2011_03_01_10_Stormwater_Flood_Mgmt_GrantCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
RAY HOLLAND,DIRECTOR OF PUBLIC WORKS ~
MARCH 1,2011
CALIFORNIA DEPARTMENTOF WATER RESOURCES
STORMWATER FLOOD MANAGEMENT GRANT
REVIEWED:CAROLYN LEHR,CITY MANAGER~_
Project Manager:~dy Winje,Associate Engineer ~
RECOMMENDATIONS
1.Authorize staff to pursue State Stormwater Flood Management Grant Funding for San
Ramon Canyon Stabilization Project.
2.Adopt Resolution 2011-_,A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES AUTHORIZING STAFF TO PURSUE
CALIFORNIA DEPARTMENT OF WATER RESOURCES STORMWATER FLOOD
MANAGEMENT GRANT FUNDING FOR THE SAN RAMON CANYON
STABILIZATION PROJECT
INTRODUCTION
The City Council has commissioned a Project Study Report (PSR)to identify possible
alternatives that address the flooding and erosion issues in the San Ramon Canyon.The
PSR has identified several alternatives and recommended an alternative with a planning
level cost estimate of $19.2M.
As a means to close the gap between available City funds for the project and anticipated
costs,staff believes it prudent to pursue outside funding.One form of outside funding is
available in the form of grants.
10-1
BACKGROUND AND DISCUSSION
The Department of Water Resources (DWR),administers the Integrated Regional Water
Management Stormwater Flood Management Grant Program.The DWR grant program
is designed to encourage integrated regional management of water resources,including
flood management,and provide funding for projects that support integrated water
management planning and implementation.Grant funding is authorized under the
Disaster Preparedness and Flood Prevention Bond Act of 2006 (Proposition 1E).Details
of the Grant Program can be seen on the attached Fact Sheet,prepared by the City's
grant consultant,Blais &Associates.
As part of the application process,the City is required to perform a very prescriptive
economic analysis to demonstrate the flood damage reduction costs and benefits.The
analysis represents 24percent of the total points available.To that end,staff is
completing this part of the grant application first in order to ensure that the benefits of the
project score well according to the grant criteria.A cursory review of the data indicates
the project will yield significant flood damage reduction benefits under a catastrophic
(100%)failure scenario.The final analysis will provide more scenarios (e.g.25%failure,
50%failure,etc.).
The current estimated costs associated with the economic analysis include:(1)rebuilding
Palos Verdes Drive East lower switchback ($8.7 million),rebuilding Palos Verdes East
upper switchback (approximately $8.7 million),reconstruction of 25th Street at San
Ramon ($10.7 million),and a conservative estimate of replacement of 25%(building
damage loss)of 250 +/-homes below San Ramon ($18.75 million).Other costs include
sewage spill fines and clean up costs.The planning level estimated project cost is
approximately $19.2 million.The estimated benefits (not discounted)are $47 million.
The straight-line benefit cost ratio is 2.44.This number will be refined by adding discount
factors,factoring probable failure scenarios (e.g.100%,50%,25%,etc.),and other items
dictated by the instructions.
An additional component of the grant solicitation requires the applicant to provide a
resolution adopted by the applicant's governing body designating an authorized
representative to submit an application and execute an agreement with the State of
California for the grant.A resolution is attached that satisfi.es this requirement.
ALTERNATIVE
The alternative is not submitting a grant application.No grant funding under this program
will be received if the alternative is approved.
FISCAL IMPACT
If the application is approved,Staff hopes to receive a grant for up to 50%of the final
project costs.Grant funds will help offset monies otherwise required to be expended by
the City.
Attachments:Resolution No.2011-
Fact Sheet (Blais &Associates)
10-2
Resolution 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES AUTHORIZING STAFF TO PURSUE
CALIFORNIA DEPARTMENT OF WATER RESOURCES STORMWATER FLOOD
MANAGEMENT GRANT FUNDING FOR THE SAN RAMON CANYON STABILIZATION
PROJECT
WHEREAS,Public Resources Code sections 5096.800 et seq.authorize the
California Department of Water Resources (DWR),through it's Integrated Water
Resource Management (IRWM)Grant Program,to administer grants in furtherance of the
state of California's (State)efforts to encourage integrated regional management of water
resources,including flood management;and
WHEREAS,the Integrated Water Resource Management (IRWM)Grant Program
is designed to encourage integrated regional management of water resources,including
flood Management,and provide funding for projects that support integrated water
management planning and implementation,and
WHEREAS,the DWR's IRWM Grant Program Proposal Solicitation Package for
Proposition 1E Stormwater Flood.Management (SWFM)grants work in conjunction with
the IRWM Grant Program Guidelines to disburse the first round of SWFM grant funding
under the Disaster Preparedness and Flood Prevention Bond Act of 2006 (Proposition
1E),and
WHEREAS,IRWM Grant Program application procedures require an applicant's
governing body to declare by resolution certain authorizations related to the
administration of DWR grants.
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The City Council authorizes:
1.The submittal of application(s)to DWR for alllRWM Stormwater Flood
Management Grant Funding pursuant to the Disaster Preparedness and Flood
Prevention Bond Act of 2006 (Public Resource Code Section 5096.800 et seq.)for
the San Ramon Canyon Project.
2.The Director of Public Works,or his designee,is hereby authorized and
empowered to execute in the name of the City of Rancho Palos Verdes all grant
documents,including but not limited to,preparation of necessary data,conduct
investigations,file applications,agreements,amendments,and requests for
payment,necessary to secure grant funds and implement the San Ramon Canyon
project with the DWR.
3.The above authorizations are effective for five (5)years from the date of adoption
of this resolution.
10-3
PASSED,APPROVED,AND ADOPTED THE 1st DAY OF MARCH, 2011.
MAYOR
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify that
the above Resolution No.2011-_was duly and regularly passed and adopted by the
said City Council at a regular meeting thereof held on March 1,2011.
CITY CLERK
10-4
Blais~}\ssociates
professional grant management
FACT SHEET
Storm water Flood Managefnent Grant-Proposition 1E
Funding Information and Application Requirement
Application Deadline
--........,·_~_~·_~<'Cc~,.........."."""<__~.,·.,,~.'"-__....._~,__._"'".~_...,.•."....._.•_.__~.,...__••.•.._."",".".
Eligible Applicants
April 15,2011 5:00 PM
.--_.~~~".'.''''••-_•..•.~••~.;•.~~~'•.~.".•4.·_'•••·,,~_••_••.••.•.,._~...<._•••~~•.~'•••','._•••~_•••,,"_•.~4.'_._._~~_•..,.•••,~_•.•.__,__••_._____•_._._
Local agencies or non-profits.The Integrated Regional Water
Management (IRWM)region must have been accepted into the
IRWM grant program through the 2009 Regional Acceptance
Process (see approved regions).Any application claiming
eligibility must include their IRWM Plan.
Joint Power Authorities and/or regional organizations may adopt
an IRWM Plan on behalf of their member agencies for the first
solicitation round;however,member agencies will have to
individually adopt an IRWM Plan for subsequent solicitation
rounds.
Approved Regions North Coast Funding Area
•North Coast
San Francisco Bay Funding Area
•San Francisco Bay Area
Central Coast Funding Area
•Greater Monterey County
•Monterey Peninsula, Carmel Bay &South Monterey Bay
•Pajaro River Watershed
•San Luis Obispo County
•Santa Barbara County
•Santa Cruz County
Los Angeles-Ventura Funding Area
•Gateway
•Greater Los Angeles County
•Upper Santa Clara River
•Watersheds Coalition of Ventura County
Lahontan Funding Area
•Antelope Valley
•Inyo-Mono
•Tahoe Sierra
Santa Ana Funding Area
•Santa Ana Watershed Project Authority
Colorado River Funding Area
•Borrego Valley
•Coachella Valley
•Imperial Valley
San Diego Funding Area
•San Diego
•South Orange County Watershed Management Area
•Upper Santa Margarita
10-5
Blais &Associates
professional grant management
Sacramento River Funding Area
•American River Basin
•Cosumnes American Bear Yuba
•Upper Feather River Watershed
•Upper Pit River Watershed
•Upper Sacramento-McCloud
•Westside-Sacramento
•Yuba County
San Joaquin Funding Area
•East Contra Costa County
•Eastern San Joaquin
•Mokelumne-Amador-Calaveras
•Tuolumne-Stanislaus
Tulare-Kern Funding Area
•Upper Kings Basin Water Forum
Trans-San Joaquin-Tulare/Kern Funding Area
•Westside-San Joaquin
Trans-Colorado-Lahontan Funding Area
•MQjave
Conditionally Approved:
Sacramento River Funding Area
•Sacramento Valley
San Joaquin Funding Area
•Madera
•Merced
Tulare-Kern Funding Area
•Kaweah River Basin
•Poso Creek
Does not include those IRWM regions whose conditional
acceptance was for planning grants only.
Purpose of Program
Examples of Funded Projects
Type of Funding
Program Preference
A table that summarizes the DWR's individuallRWM
approved/conditional regions listed above can be viewed at:
http://www.water.ca.gov/irwm/integregio_rap.cfm
••'._~.-,,,....,._."_~-<.~.~~'""","".~OM '.,.,,~••,~,•••,__._.,~,'.~.,..••~~_".•,"~__~..•••~,.'"'"~•••~,.'~,.,._~.-..,._.·0 _••"_,~."._••.•.•_~._'_'0"~••~,,_~.._.__~._
For projects that manage stormwater runoff to reduce flooding
and are ready for or nearly ready to proceed to implementation.
Projects must be consistent with applicable Regional Water
Quality Control Board Basin Plans,not be part of the State Plan of
Flood Control and yield multiple benefits which may include
Groundwater Recharge,Water Quality Improvements,Ecosystem
Restoration and Benefits,and Reduction of instream erosion and
sedimentation.
Not available as this is a new program.
Grants
Preference points will be awarded for proposals that:
•Practice integrated flood management,protect surface and
10-6
Total Funds Available
Blais~}\ssociates
professional grant management
groundwater quality,expand environmental stewardship,
and use and reuse water more efficiently;
•Demonstrates a significant degree of certainty that the
program preference claimed can be achieved;and
•Thoroughly documents the breadth and magnitude of the
program preference to be implemented .
•,~•._._.~_".~.~.'.,.•~.".'"_.••.~~_.•.__~._.~__"._A..•,._.~~.•••~.'.,._.".•~.",...,.,~"""".•,.....__'.....,~~~~.~"~,~'_,~_..,..._"_~.__~'~.,~__.,.~._~~_."".~_...._~~._,',_¢,"'_·"..~V"""'~"·"'_~'_~"_""'..•.,~"_'''_~'.'~~,.'._'''''''.'._~'.'''~_.•'••'".''."•.•~'."',.•'.
Agency Department of Water Resources (DWR)..~_~_'H_~_~~._,.,.__..·""-_·-"~",,_O"'-<"~~'·'~_·~,~·.C,_.',~.r.••,,_,_~'.~~,~~~~•.~_•.,__•.•_~,_"_'~~_'~.,~,~-_,~'~~_,-,,,,,~~_,,,,,r..~,,..,,,_,,-.o.~"-.~k_.._~~·.__,"<'.,.,~_~~~.~",,,,,.,".~'_"-,.'_'~"'''''"'-''"_''.''''''''.'-~'._.,..,'••"_"-""•.•..•.<.••""•._."'_,~.••'.__~.•,_._.~,~••<.•~••.•"..
Web Site http://www.water.ca.gov/irwm/integregio_stormwaterflood.cfm
~",_",.•,~._~...:•.~,••"..."__.•~.•~,~~;~...,,_•."_~.•.,,.•.••"~"":•.'~."~'"~''''.'''~".~,"_."...,,_.-._',<._~".~.,."".....,.~_........~•.,"__~......._~..............._.._'~__",--",,,,,,,,,,,,,,,,,,,,,,,__.~~,,,~,,,,,,,,,,~,",~_<,,....,,,.",,..,,,,,,~,,,.,~·",·."""c·.",,_·~.~.-.·.,"-,,~~~·••·~~~~·.-c.-,,·•.-c,-.'.•.,....-,.,L·L··,
Contact Name/Phone Number DWR's financial Assistance Branch -phone:(916)651-9613 or
email:DWR_IRWM@water.ca.gov
".".,..~,"""".a.:.......~.",,"'.~'.:..'·_"'~'~."""~_"""·.·"'--,"'_·''-''-M'_''''''·'~·'.~·''''''·'·.'"'"'.·.'.'"•._......~.~M·.__..........._._~...·"'~·...~'.__.",-....,.~,..._...~,',.,'.,'......'"'''''.e'._".''_,'._'<..•..~~._.~,.,,~.~~.~.,~._~""_'<",".."
$212 million
•$100,000,000 for projects that address immediate public
health and safety needs and strengthen existing flood control
facilities to address seismic safety issues.
•$20,000,000 for local agencies to meet immediate water
quality needs related to combined municipal sewer and
stormwater systems to prevent sewage discharge to State
waters.
•$20,000,000 for urban stream SWFM projects to reduce the
frequency and impacts of flooding in watersheds that drain
to the San Francisco Bay.
Maximum Funding Request million per project.
~·",_···__··__"~_'·M~~_Mn·"""~"'''''"'''-'''_..•'_~'.'~~"_«'''''~.''._•.."_.~._••__•__,,,,~~.__•__~•.__.~.,,~_,__~._,.~•.__~.,__~"_._"_._'".~_.""~'_~_...,_._~~,.........''<"__.....,..~.~_~.~...,__•._~•.~.~~.~,,~
Local Match 50%
High,Low,Average Grant Last Year Not available as this is a new program.
~,~.-,.._~~.--~-"-~'.-".'.-.-•.-_~_'.".~""""'~'.;""'''.''~''''•.~•••'••__~.""~.•.~.•~.•_.•~•.•_•.•~.""'••,~••~••~~__.~_~_.~_•.-"-••_~_~_•••_~'•.•~.'~_,~~~._~~_~•.~.~.~_-<"'"'._••~._~~."''~."~_'~~._.,,,,-.,,_~,~,~N<·c·~;·r".·,~~.,~..
Success Rate Last Year Not available as this is a new program.
~-"'~-'~-~~-~~~~~"'~'-~~~-~-~"~~--,,,~,,-~-.~~.•,,,.,---"""'~"''''~-'-''~-'~~''''~''-.~'--"'''.~-<_'_'-'~'',....~~'._''.'-'",~.'",',.-.~•.",--,.__...'''.~'••.~~~",.•_...~.•~-~-~~~-_._._.•,-_.~-'~_.'~"'_._--~
Authorizing Resolution Required Yes
.-'''"'"''......__._.~._....~.~..,_~~.....~~_.•_~_..~__.~__.~.....-_~~..,.......,._~.~_~......_•.__••_._.~._......"'...~.•.."·~"'·~_••~KO....~..,-"'........_~.'•.•'.,<~u·•.•__._.'_,...~
Eligible Project Types •Consistent with an adopted IRWM Plan.
•Designed to manage stormwater runoff to reduce flood
damages.
•Must not be part of the State Plan of Flood Control.
•Yield multiple benefits:
o Groundwater recharge
o Water quality improvement
o Ecosystem restoration and benefits
o Reduction of instream erosion and sedimentation
Ineligible Activities Not stated.
'·'--~_~~c"o<"'",~<","",,~·~,,~<·r.~~~~,-,",'<"~'-~""'''~'-'''~'''_'_'~'.'•.'-''''.>.-.~",.,",,'.<"'",,.-,~.'.,.,,.•_",.••.•.'"~.•~••~.••'.....-.•.•."'~"'.•"'.•.••••·~"-·•.•·."'·•."".~·M·~.·.·•.'_.~•.',__••'.,..-,••.•'•.,.•..•,~.,",.•.••"".'.,.
Evaluation Criteria and Process See scoring table below.
~."_~..~~•.---.,~~_<._~~~~~~"~,""~"••,.~'~~~.","''''..,,~,,•.-_",'••,._,__~•.•.•.•_."''-'•..•,•.,.•"'~'.'"~.",'.,.-_~~._".~..~_."'.~__..~~.'•.•."~<-.O ~~,,-.~•••~'"'~..,,•••~~••_~_.<~.,,~~".,~.'~..~.··.·~<oL•.~.«_·~~'_..·A~«.~.~.__.~..~_"..~"~_._,_.._'"~..__"
Application Requirements The grant application consists of four sections (Tabs):
Applicant Information Tab
•Applicant Information
o Organization Name
o Tax ID
o Proposal Name
o Proposal Objective
•Budget-The following budget items should be taken from
Table 7 in Exhibit B of the guidelines where applicable.
10-7
Blals~l\ssociates
professional grant management
o Other Contribution
o Funding Match (Local Contribution)
o Federal Contribution
o In kind Contribution
o Total Proposal Cost (Total Project Cost)
•Geographic Information
o Latitude
o Longitude
o Longitude/Latitude Clarification (if necessary)
o Location
o County
o Groundwater Basins
o Hydrologic Regions
o Watershed
•Legislative Information
Applicant Information Question Tab
•Proposal Description
•Project Director
•Project Management
•Applicant Information
•Additional Information
•Responsible RWQCB(s)
•Eligibility (questions 7 to question 13)
Projects Tab
•Project Benefit Information
o Project Name
o Benefit type
o Benefit Level
o Description
o Measurement
•Budget-The following budget items should be taken from
Table 6,Exhibit B of the guidelines where applicable.
o Other Contribution
o Funding Match (Local Contribution
o Federal Contribution
o In kind Contribution
o Grant Funds Requested (Amount Requested)
o Total Project Cost
•Geographic Information
o Latitude
o Longitude
o Longitude/Latitude (if necessary)
o Location
o County
o Groundwater Basins
o Hydrologic Regions
o Watershed
•Legislative Information
Application Attachments Tab
10-8
Blais&Associates
professional grant management
•Authorization and Eligibility Requirements
•Adopted Plan and Proof of Formal Adoption
•Work Plan
•Budget
•Schedule
•Monitoring,Assessment,and Performance Measures
•Economic Analysis -Flood Damage Reduction Costs and
Benefits
•Economic Analysis -Water Supply Costs and Benefits
•Water Quality and Other Expected Benefits
•Costs and Benefits Summary
•Program Preferences
•AB1420 and Water Meter Compliance Information
-"".'-"'--~-••--'-'-'--'--"'_.'-__'._"~__--''_~.-_.._._.·__·_·.....,..·_~~r_._~~~......-__"",~.~__~.~.~.·~.,,~'_~~_~_....~,·....·a~_,._'~..~_._.'.~.._....~'..__'..._....~...,_...
Submission Requirements Submit an electronic application and four (4)hard copies
(preferably double-sided).
Electronic submission:
Use the DWR's on-line Bond Management System (BMS).BMS
can only be accessed with Internet Explorer.BMS applications
for this round of SWFM grants will be made available at the BMS
website which may be found at:
http://www.water.ca.gov!irwm!integregio BMS.cfm.
Hard copies and CD!DVD application components are to be
submitted to:
By U.S.Mail:
California Department of Water Resources
Division of Integrated Regional Water Management
Financial Assistance Branch
Post Office Box 942836
Sacramento,CA 94236-0001
Attn:Debbie Carlisle
Or Overnight courier to:
California Department of Water Resources
Division of Integrated Regional Water Management
Financial Assistance Branch
1416 9th Street,Room 338
Sacramento,CA 95814
Attn:Debbie Carlisle
Or hand deliver to:
California Department of Water Resources
Division of Integrated Regional Water Management
Financial Assistance Branch
901 P Street,Lobby
Sacramento,CA 95814
Attn:Debbie Carlisle
10-9
Blais~J\ssociates
professional grant management
Use naming convention listed on page 10 of the guidelines for
attachments and files.
-10-10