RPVCCA_SR_2011_03_01_05_HHW_Electronics_County_AgreementCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMB
RAY HOLLAND,DIRECTOR OF PUBLIC WLl'ftr",~
MARCH 1,2011
HOUSEHOLD HAZARDOUS WASTE/ELECTRONICS
WASTE COLLECTION PROGRAM SITING LIABILITY
AGREEMENT WITH COUNTY OF LOS ANGELES
CAROLYN LEHR,CITY MANAGER ~.
Lauren Ramezani,Sr.Administrative Analyst 'fJl-
RECOMMENDATION
Authorize the Mayor and City Clerk to execute the attached Household Hazardous
Waste and Electronic Waste Collection Program Siting Liability Agreement with the
County of Los Angeles and County Sanitation District NO.2 of Los Angeles County.
BACKGROUND AND DISCUSSION
On Saturday,May 7,2011,the City of Rancho Palos Verdes (RPV)will be co-hosting
its free annual Household Hazardous Waste and Electronic Waste (HHW/E-Waste)
Round-Up at the City Hall/City Yard facility sponsored by the Los Angeles County
Department of Public Works and the County Sanitation District NO.2.Since 1996,
these City-held round-ups have been an excellent and convenient opportunity for
residents of RPV and neighboring cities to properly dispose of household hazardous
waste and electronics waste material.
The attached agreement will hold-harmless the City of RPV against any liability claims
that may result from the HHW/E-Waste round-Up activities taking place on City-owned
property,and shifts the liability to the County of Los Angeles.The agreement has been
reviewed and approved by the City Attorney's office.
W\LAUREN\STAFFRPl\REFUSE\2011 \HHW-E waste roundup 2011.doc2/18/2011
5-1
CITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMB
RAY HOLLAND,DIRECTOR OF PUBLIC WLl'ftr",~
MARCH 1,2011
HOUSEHOLD HAZARDOUS WASTE/ELECTRONICS
WASTE COLLECTION PROGRAM SITING LIABILITY
AGREEMENT WITH COUNTY OF LOS ANGELES
CAROLYN LEHR,CITY MANAGER ~.
Lauren Ramezani,Sr.Administrative Analyst 'fJl-
RECOMMENDATION
Authorize the Mayor and City Clerk to execute the attached Household Hazardous
Waste and Electronic Waste Collection Program Siting Liability Agreement with the
County of Los Angeles and County Sanitation District NO.2 of Los Angeles County.
BACKGROUND AND DISCUSSION
On Saturday,May 7,2011,the City of Rancho Palos Verdes (RPV)will be co-hosting
its free annual Household Hazardous Waste and Electronic Waste (HHW/E-Waste)
Round-Up at the City Hall/City Yard facility sponsored by the Los Angeles County
Department of Public Works and the County Sanitation District NO.2.Since 1996,
these City-held round-ups have been an excellent and convenient opportunity for
residents of RPV and neighboring cities to properly dispose of household hazardous
waste and electronics waste material.
The attached agreement will hold-harmless the City of RPV against any liability claims
that may result from the HHW/E-Waste round-Up activities taking place on City-owned
property,and shifts the liability to the County of Los Angeles.The agreement has been
reviewed and approved by the City Attorney's office.
W\LAUREN\STAFFRPl\REFUSE\2011 \HHW-E waste roundup 2011.doc2/18/2011
HHW Agreement
March 1,2011
Page 2
Staff has publicized this free event in the City newsletter.Staff will continue its
outreach via the City website/listserv,Channel 33,billing inserts and press releases to
local papers.Staff has also contacted the neighboring cities,and the County will place
ads in local newspapers.This is another of the City's continued efforts in implementing
its Source Reduction and Recycling Element (SRRE)programs.
FISCAL IMPACT
There will be a cost of approximately $3,000,which includes:City staff time organizing
and publicizing this event,maintenance workers time preparing the City Yard area prior
to this roundup,and printing public outreach material.These expenditures are already
budgeted in the Waste Reduction Fund,and no further action is necessary.
Attachments:Agreement
Certificate of Insurance
W:\LAUREN\STAFFRPnREFUSE\2011 \HHW-E waste roundup 2011.doc
5-2
HHW Agreement
March 1,2011
Page 2
Staff has publicized this free event in the City newsletter.Staff will continue its
outreach via the City website/listserv,Channel 33,billing inserts and press releases to
local papers.Staff has also contacted the neighboring cities,and the County will place
ads in local newspapers.This is another of the City's continued efforts in implementing
its Source Reduction and Recycling Element (SRRE)programs.
FISCAL IMPACT
There will be a cost of approximately $3,000,which includes:City staff time organizing
and publicizing this event,maintenance workers time preparing the City Yard area prior
to this roundup,and printing public outreach material.These expenditures are already
budgeted in the Waste Reduction Fund,and no further action is necessary.
Attachments:Agreement
Certificate of Insurance
W:\LAUREN\STAFFRPnREFUSE\2011 \HHW-E waste roundup 2011.doc
COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM SITING LIABILITY AGREEMENT
This Agreement is made and entered into this __day of ,2011,
by and between the COUNTY OF LOS ANGELES,(hereinafter referred to as "County"),
County Sanitation District No.2 of Los Angeles County (hereinafter referred to as
"District"),and City of Rancho Palos Verdes (hereinafter referred to as "Owner").
Whereas,the County and District have agreed to co-sponsor a Household
Hazardous and Electronic Waste Collection Event ("Roundup")to provide Los Angeles
County residents an environmentally safe means and place to dispose of household
hazardous waste.
Whereas,the County and the District have entered into that certain Household
Hazardous Waste Collection Agreement dated February 1,1992 (the "County-District
Agreement),which sets forth the obligations of the County and the District in connection
.with Household Hazardous Waste Collection Events such as the Roundup.
Whereas,Owner desires to support this worthwhile project by offering use of its
property located at Rancho Palos Verdes City Hall/City Yard,30940 Hawthorne
Boulevard,Rancho Palos Verdes,for the Roundup.The Roundup is scheduled for
May 7,2011.
NOW,THEREFORE,County,District,and Owner agree as follows:
Article 1.DEFINITIONS
Household hazardous waste includes,but is not limited to,pesticides,cleaning solvents,
automotive fluids,waste oil,paint and related products,hobby and art chemicals,
batteries,and similar items.Electronic waste includes,but is not limited to computers,
printers,cables,televisions,VCRs,stereos,and similar items.
Article 2.USE OF PROPERTY
Owner agrees to permit County,District and their agents,employees and waste
collection contractors to use Owner's property located at Rancho Palos Verdes City
Hall/City Yard,30940 Hawthorne Boulevard, Rancho Palos Verdes,beginning
May 6,2011,at 8 a.m.to prepare for the Roundup and to conduct the Roundup to be
held on May 7,2011.The Roundup will be scheduled,advertised,and available to the
public between the hours of 9 a.m.and 3 p.m.on May 7,2011,although household
hazardous and electronic waste may be accepted as early as 8 a.m.and as late as
·4 p.m.
Page 1 of 3
5-3
COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM SITING LIABILITY AGREEMENT
This Agreement is made and entered into this __day of ,2011,
by and between the COUNTY OF LOS ANGELES,(hereinafter referred to as "County"),
County Sanitation District No.2 of Los Angeles County (hereinafter referred to as
"District"),and City of Rancho Palos Verdes (hereinafter referred to as "Owner").
Whereas,the County and District have agreed to co-sponsor a Household
Hazardous and Electronic Waste Collection Event ("Roundup")to provide Los Angeles
County residents an environmentally safe means and place to dispose of household
hazardous waste.
Whereas,the County and the District have entered into that certain Household
Hazardous Waste Collection Agreement dated February 1,1992 (the "County-District
Agreement),which sets forth the obligations of the County and the District in connection
.with Household Hazardous Waste Collection Events such as the Roundup.
Whereas,Owner desires to support this worthwhile project by offering use of its
property located at Rancho Palos Verdes City Hall/City Yard,30940 Hawthorne
Boulevard,Rancho Palos Verdes,for the Roundup.The Roundup is scheduled for
May 7,2011.
NOW,THEREFORE,County,District,and Owner agree as follows:
Article 1.DEFINITIONS
Household hazardous waste includes,but is not limited to,pesticides,cleaning solvents,
automotive fluids,waste oil,paint and related products,hobby and art chemicals,
batteries,and similar items.Electronic waste includes,but is not limited to computers,
printers,cables,televisions,VCRs,stereos,and similar items.
Article 2.USE OF PROPERTY
Owner agrees to permit County,District and their agents,employees and waste
collection contractors to use Owner's property located at Rancho Palos Verdes City
Hall/City Yard,30940 Hawthorne Boulevard, Rancho Palos Verdes,beginning
May 6,2011,at 8 a.m.to prepare for the Roundup and to conduct the Roundup to be
held on May 7,2011.The Roundup will be scheduled,advertised,and available to the
public between the hours of 9 a.m.and 3 p.m.on May 7,2011,although household
hazardous and electronic waste may be accepted as early as 8 a.m.and as late as
·4 p.m.
Page 1 of 3
Owner agrees to permit the County and District to use the area where the
Roundup is held for a reasonable time,not to exceed 24 hours following termination of
the Roundup on May 7,2011,by 4 p.m.,to package and remove all collected
hazardous,nonhazardous,and electronic waste from Owner's property.Limited rental
equipment such as fork lifts,etc.,may be left at Owner's property until pick up by the
rental company no later than the second work day of the week following the Roundup.
The County and District will store such equipment away from traffic areas,approved by
the Owner,until picked up by the rental company.The Owner shall not be responsible
for any loss,damage or liabilities arising out of the use or storage of such rental
equipment.
Owner further agrees to provide such use of its property to the County and
District without compensation.
Article 3.COUNTY AND DISTRICT'S RESPONSIBILITIES:
A.County is a self-insured agency and shall provide Owner a Certificate of
Self-Insurance.
B.County agrees to release,indemnify,defend,and hold harmless Owner,its
partners,employees,officers,and agents against any and all liability and expense,
including defense costs and legal fees and claims for damages,including but not limited
to,bodily injury,death,personal injury or property damage,arising out of or associated
with the use of Owner's property for the purposes of the Roundup,including but not
limited to the acts or omissions of County or District's contractors in conducting the
Roundup,except to the extent caused by an act or omission of Owner or its officers,
employees or agents.
C.County and District agree to comply with all applicable Federal,State,and local
laws in conducting the Roundup,and in packaging,removing,and disposing of all
waste collected.
D.County and District agree to remove and clean up any spill or other release of
hazardous,nonhazardous waste,or electronic waste resulting from the Roundup and
restore affected site facilities to their original condition.
E.County and District agree to provide all overnight security and protection
personnel/services necessary for the County's,District's,and their contractor's
equipment/supplies that are stored on the Owner's property prior to or following the
Roundup,until such time that all such equipment/supplies are removed from the
Owner's property.
F.The responsibilities of the County and the District to each other with regard to the
Roundup are governed by the County-District Agreement,which shall remain in full
force and effect which is not intended to be superseded by this Agreement.
Page 2 of 3
5-4
Owner agrees to permit the County and District to use the area where the
Roundup is held for a reasonable time,not to exceed 24 hours following termination of
the Roundup on May 7,2011,by 4 p.m.,to package and remove all collected
hazardous,nonhazardous,and electronic waste from Owner's property.Limited rental
equipment such as fork lifts,etc.,may be left at Owner's property until pick up by the
rental company no later than the second work day of the week following the Roundup.
The County and District will store such equipment away from traffic areas,approved by
the Owner,until picked up by the rental company.The Owner shall not be responsible
for any loss,damage or liabilities arising out of the use or storage of such rental
equipment.
Owner further agrees to provide such use of its property to the County and
District without compensation.
Article 3.COUNTY AND DISTRICT'S RESPONSIBILITIES:
A.County is a self-insured agency and shall provide Owner a Certificate of
Self-Insurance.
B.County agrees to release,indemnify,defend,and hold harmless Owner,its
partners,employees,officers,and agents against any and all liability and expense,
including defense costs and legal fees and claims for damages,including but not limited
to,bodily injury,death,personal injury or property damage,arising out of or associated
with the use of Owner's property for the purposes of the Roundup,including but not
limited to the acts or omissions of County or District's contractors in conducting the
Roundup,except to the extent caused by an act or omission of Owner or its officers,
employees or agents.
C.County and District agree to comply with all applicable Federal,State,and local
laws in conducting the Roundup,and in packaging,removing,and disposing of all
waste collected.
D.County and District agree to remove and clean up any spill or other release of
hazardous,nonhazardous waste,or electronic waste resulting from the Roundup and
restore affected site facilities to their original condition.
E.County and District agree to provide all overnight security and protection
personnel/services necessary for the County's,District's,and their contractor's
equipment/supplies that are stored on the Owner's property prior to or following the
Roundup,until such time that all such equipment/supplies are removed from the
Owner's property.
F.The responsibilities of the County and the District to each other with regard to the
Roundup are governed by the County-District Agreement,which shall remain in full
force and effect which is not intended to be superseded by this Agreement.
Page 2 of 3
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be
executed by their respective officers,duly authorized,by COUNTY SANITATION
DISTRICT NO.2 LOS ANGELES COUNTY on ,2011,and
by the COUNTY OF LOS ANGELES on ,2011,and by the
OWNER on ,2011.
COUNTY SANITATION DISTRICT NO.2
OF LOS ANGELES COUNTY
By ~-----
Chief Engineer and General Manager
ORIGINAL APPROVED AS TO FORM:
LEWIS,BRISBOIS,BISGAARD &SMITH,LLP
District Counsel
By _
COUNTY OF LOS ANGELES
By -:-::-""":""'"':':'--:-:'-:--:"_
Director of Public Works
.APPROVED AS TO FORM:
ANDREA SHERIDAN ORDIN
County Counsel
By _
Deputy
City of Rancho Palos Verdes
By _
APPROVED AS TO FORM:
Print Name
(OWNER COUNSEL)
By _
AK:dy
P:IseclPalosVerdes11agr
Page 3 of 3
Title
5-5
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be
executed by their respective officers,duly authorized,by COUNTY SANITATION
DISTRICT NO.2 LOS ANGELES COUNTY on ,2011,and
by the COUNTY OF LOS ANGELES on ,2011,and by the
OWNER on ,2011.
COUNTY SANITATION DISTRICT NO.2
OF LOS ANGELES COUNTY
By ~-----
Chief Engineer and General Manager
ORIGINAL APPROVED AS TO FORM:
LEWIS,BRISBOIS,BISGAARD &SMITH,LLP
District Counsel
By _
COUNTY OF LOS ANGELES
By -:-::-""":""'"':':'--:-:'-:--:"_
Director of Public Works
.APPROVED AS TO FORM:
ANDREA SHERIDAN ORDIN
County Counsel
By _
Deputy
City of Rancho Palos Verdes
By _
APPROVED AS TO FORM:
Print Name
(OWNER COUNSEL)
By _
AK:dy
P:IseclPalosVerdes11agr
Page 3 of 3
Title
DEPARTMENT OF PUBLIC WORKS
COUNTY OF LOS ANGELES
GAIL FARBER,Director
February 8,2011
'To Enrich Lives Through Effective and Caring Service"
900 SOUTH FREMONT AVENUE
ALHAMBRA,CALIFORNIA 91803-1331
Telephone:(626)458-5100
http://dpw.lacounty.gov ADDRESS ALL CORRESPONDENCE TO:
P.O.BOX 1460
ALHAMBRA,CALIFORNIA 91802-1460
IN REPLY PLEASE
REFER TO FILE:EP-3
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275-5351
Dear Site Owner:
COUNTYWIDE HOUSEHOLD HAZARDOUS AND ELECTRONIC WASTE
COLLECTION PROGRAM
SITE LIABILITY AGREEMENT
CERTIFICATE OF INSURANCE
Please accept our certification that self-insurance will apply with respect to the liabilities
assured by the County under the subject agreement.This coverage is in effect only
for the dates and locations specified in the certificate.You must report any
claim or demand immediately in order not to jeopardize your coverage.
Please do not hesitate to call the County of Los Angeles,Chief Executive
Office,Risk Management Operations at (213)351-5354 if you need further
information.
Sincerely,
GAIL FARBER
Director of Public Works
PAT PROANO
Assistant Deputy Director
Environmental Programs Division
AK:dy
P:IseclPalosVerdes 111by
5-6
DEPARTMENT OF PUBLIC WORKS
COUNTY OF LOS ANGELES
GAIL FARBER,Director
February 8,2011
'To Enrich Lives Through Effective and Caring Service"
900 SOUTH FREMONT AVENUE
ALHAMBRA,CALIFORNIA 91803-1331
Telephone:(626)458-5100
http://dpw.lacounty.gov ADDRESS ALL CORRESPONDENCE TO:
P.O.BOX 1460
ALHAMBRA,CALIFORNIA 91802-1460
IN REPLY PLEASE
REFER TO FILE:EP-3
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275-5351
Dear Site Owner:
COUNTYWIDE HOUSEHOLD HAZARDOUS AND ELECTRONIC WASTE
COLLECTION PROGRAM
SITE LIABILITY AGREEMENT
CERTIFICATE OF INSURANCE
Please accept our certification that self-insurance will apply with respect to the liabilities
assured by the County under the subject agreement.This coverage is in effect only
for the dates and locations specified in the certificate.You must report any
claim or demand immediately in order not to jeopardize your coverage.
Please do not hesitate to call the County of Los Angeles,Chief Executive
Office,Risk Management Operations at (213)351-5354 if you need further
information.
Sincerely,
GAIL FARBER
Director of Public Works
PAT PROANO
Assistant Deputy Director
Environmental Programs Division
AK:dy
P:IseclPalosVerdes 111by
COUNTY OF LOS ANGELES:CERTIFICATE OF SELF-INSURANCE
County Department or Agency:
Subject Agreement or County
Program Name:
Event Location:
Date(s)of Event:
County Program Coordinator:
Telephone and Fax Numbers:
Between the Count
Contact
Telephon
The Col4mty is '
its appointed a
or malice)unde
Articles 1 and 2
and automohi,le lia.~i::;~
Any questions concer
Risk Management l;3ra!:1ch,
concerning this Ag,lleeme
Board of Supervisots,'at the
Room 383,Los Angeles,C
For further information,or in
Certified by:
Laurie Milhiser
Assistant Chief Executive Officer
Coverage Effective:
Date Issued:
LM:LP
SG
County of Los Angeles Department of Public Works
Household Hazardous and Electronic Waste Collection
Program Site Liability Agreement
Rancho Palos Verdes City Hall/City Yard
30940 Hawthorne Blvd.,Rancho Palos Verdes,CA 90275
May 7,2011
;r expar:ld~,any of
nfirms tl:1at the
~ip exists or will
s erdes.
e C~:~nty and
ud,corruption
apter 5.32,and
s include general
'~.,...
ief Executive Office,
15~...•plaims for damages
Exe~l!Itive Office of the
500 VlJest Temple Street,
of Los Angeles,Chief Executive Office
Risk Management Branch,Risk Management Operations
3333 Wilshire Blvd,Suite 820,Los Angeles,CA 90010
Phone:(213)351-5354 Fax:(213)252-0404
May 6,2011,to May 7,2011
February 2,2011
5-7
COUNTY OF LOS ANGELES:CERTIFICATE OF SELF-INSURANCE
County Department or Agency:
Subject Agreement or County
Program Name:
Event Location:
Date(s)of Event:
County Program Coordinator:
Telephone and Fax Numbers:
Between the Count
Contact
Telephon
The Col4mty is '
its appointed a
or malice)unde
Articles 1 and 2
and automohi,le lia.~i::;~
Any questions concer
Risk Management l;3ra!:1ch,
concerning this Ag,lleeme
Board of Supervisots,'at the
Room 383,Los Angeles,C
For further information,or in
Certified by:
Laurie Milhiser
Assistant Chief Executive Officer
Coverage Effective:
Date Issued:
LM:LP
SG
County of Los Angeles Department of Public Works
Household Hazardous and Electronic Waste Collection
Program Site Liability Agreement
Rancho Palos Verdes City Hall/City Yard
30940 Hawthorne Blvd.,Rancho Palos Verdes,CA 90275
May 7,2011
;r expar:ld~,any of
nfirms tl:1at the
~ip exists or will
s erdes.
e C~:~nty and
ud,corruption
apter 5.32,and
s include general
'~.,...
ief Executive Office,
15~...•plaims for damages
Exe~l!Itive Office of the
500 VlJest Temple Street,
of Los Angeles,Chief Executive Office
Risk Management Branch,Risk Management Operations
3333 Wilshire Blvd,Suite 820,Los Angeles,CA 90010
Phone:(213)351-5354 Fax:(213)252-0404
May 6,2011,to May 7,2011
February 2,2011