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RPVCCA_RDA_SR_2011_03_01_E_FY10-11_Midyear_Fin_RptCrrvOF MEMORANDUM TO: FROM: DATE: SUBJECT: REVIEWED: Project Manager: HONORABLE CHAIR &BOARD MEMBERS DENNIS McLEAN,DIRECTOR OF FINANCE &~ INFORMATION TECHNOLOGY MARCH 1,2011 FY10·11 REDEVELOPMENT AGENCY MIDYEAR FINANCIAL REPORT CAROLYN LEHR,CITY MANAGER ~ Kathryn Downs,Deputy Director of Finance &Information Technology RECOMMENDATION 1.Receive and file the attached midyear financial report,inclusive of the annual tax increment study in accordance with Resolution No.RDA 90-24. 2.Adopt Resolution No.RDA 2011-,A RESOLUTION OF THE RANCHO PALOS VERDES REDEVELOPMENT AGENCY,AMENDING RESOLUTION RDA 201 0-09, THE BUDGET APPROPRIATION FOR FY10-11,TO ADJUST THE BUDGET IN THE PORTUGUESE BEND FUND OF THE REDEVELOPMENT AGENCY EXECUTIVE SUMMARY Midyear Budget Review The Municipal Code requires that a midyear review of the RedevelopmentAgency's (RDA) annual budget be presented to the RDA Board.Summaries of RDA debt and RDA fund balances are presented as follows: Summary Of Debt Owed To County Cou nly Bonds Deferred Interest Debt ;lilt RDA E-1 CrrvOF MEMORANDUM TO: FROM: DATE: SUBJECT: REVIEWED: Project Manager: HONORABLE CHAIR &BOARD MEMBERS DENNIS McLEAN,DIRECTOR OF FINANCE &~ INFORMATION TECHNOLOGY MARCH 1,2011 FY10·11 REDEVELOPMENT AGENCY MIDYEAR FINANCIAL REPORT CAROLYN LEHR,CITY MANAGER ~ Kathryn Downs,Deputy Director of Finance &Information Technology RECOMMENDATION 1.Receive and file the attached midyear financial report,inclusive of the annual tax increment study in accordance with Resolution No.RDA 90-24. 2.Adopt Resolution No.RDA 2011-,A RESOLUTION OF THE RANCHO PALOS VERDES REDEVELOPMENT AGENCY,AMENDING RESOLUTION RDA 201 0-09, THE BUDGET APPROPRIATION FOR FY10-11,TO ADJUST THE BUDGET IN THE PORTUGUESE BEND FUND OF THE REDEVELOPMENT AGENCY EXECUTIVE SUMMARY Midyear Budget Review The Municipal Code requires that a midyear review of the RedevelopmentAgency's (RDA) annual budget be presented to the RDA Board.Summaries of RDA debt and RDA fund balances are presented as follows: Summary Of Debt Owed To County Cou nly Bonds Deferred Interest Debt ;lilt FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 2 of5 Summary Of Debt Owed To City Abalone Cove Principal Abalone Cove Interest Abalone Cove Owed To City Portuguese Bend Principal Portuguese Bend Interest Portuguese Bend Owed To City 1,985,823 2,047,326 4,033,149 4,320,552 9,240,974 13,561,526 2,332,306 2,188,526 4,520,832 4,320,552 9,715,674 14,036,226 Summary Of Fund Balances Available For Projects Abalone Cove Fund Portuguese Bend Fund Housing Set-Aside Fund -Affordable Housing Projects Only BACKGROUND 6,203 565,804 519,627 6,233 273,511 18,131 County Debt and Annual Tax Increment Study In 1987,the City and RDA entered into the Horan Settlement Agreement with the Cou nty of Los Angeles and various property owners.The Agreement required issuance of $10,000,000 in County bond debt to finance landslide abatement activities in the Abalone Cove area of the Agency.Soon after the bond issuance,the Agency Board approved Resolution No.RDA 90-24.The resolution requires an annual tax increment study to review the adequacy of tax increment revenues to satisfy any County debt obligations.In accordance with the 1990 Board resolution,Staff has performed the FY1 0-11 annual tax increment analysis and offers its report below. In 1997,the RDA Board approved a Memorandum of Understanding (MOU)agreeing to restructure the $10,000,000 County bond.At that time,the RDA made a lump sum payment of $4,545,000 and issued tax increment bonds for the balance of $5,455,000.Of the $4,545,000 paid,$2,000,000 was provided from tax increment revenue accumulated in the Debt Service Fund for retirement of the $10,000,000 County bond debt.The balance of the payment was provided by a $1,545,000 loan to the Abalone Cove Fund from the General Fund of the City and the use of $1,000,000 in Abalone Cove fund balance reserves. The terms of the MOU require the RDA to make scheduled tax increment bond principal and interest payments through the year 2028.The MOU payment schedule requires semi- annual graduated principal payments that began in FY04-05.The payments increase an average of 2.5%each year until the scheduled payments are made in full.These debt payments will be paid solely from the tax increment received by the RDA,and are recorded as expenditures in the Debt Service Fund. Excess tax increment revenue over the bond principal and interest payments noted above is used to repay the $3,111,400 of deferred interest attributable to the original County RDA E-2 FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 2 of5 Summary Of Debt Owed To City Abalone Cove Principal Abalone Cove Interest Abalone Cove Owed To City Portuguese Bend Principal Portuguese Bend Interest Portuguese Bend Owed To City 1,985,823 2,047,326 4,033,149 4,320,552 9,240,974 13,561,526 2,332,306 2,188,526 4,520,832 4,320,552 9,715,674 14,036,226 Summary Of Fund Balances Available For Projects Abalone Cove Fund Portuguese Bend Fund Housing Set-Aside Fund -Affordable Housing Projects Only BACKGROUND 6,203 565,804 519,627 6,233 273,511 18,131 County Debt and Annual Tax Increment Study In 1987,the City and RDA entered into the Horan Settlement Agreement with the Cou nty of Los Angeles and various property owners.The Agreement required issuance of $10,000,000 in County bond debt to finance landslide abatement activities in the Abalone Cove area of the Agency.Soon after the bond issuance,the Agency Board approved Resolution No.RDA 90-24.The resolution requires an annual tax increment study to review the adequacy of tax increment revenues to satisfy any County debt obligations.In accordance with the 1990 Board resolution,Staff has performed the FY1 0-11 annual tax increment analysis and offers its report below. In 1997,the RDA Board approved a Memorandum of Understanding (MOU)agreeing to restructure the $10,000,000 County bond.At that time,the RDA made a lump sum payment of $4,545,000 and issued tax increment bonds for the balance of $5,455,000.Of the $4,545,000 paid,$2,000,000 was provided from tax increment revenue accumulated in the Debt Service Fund for retirement of the $10,000,000 County bond debt.The balance of the payment was provided by a $1,545,000 loan to the Abalone Cove Fund from the General Fund of the City and the use of $1,000,000 in Abalone Cove fund balance reserves. The terms of the MOU require the RDA to make scheduled tax increment bond principal and interest payments through the year 2028.The MOU payment schedule requires semi- annual graduated principal payments that began in FY04-05.The payments increase an average of 2.5%each year until the scheduled payments are made in full.These debt payments will be paid solely from the tax increment received by the RDA,and are recorded as expenditures in the Debt Service Fund. Excess tax increment revenue over the bond principal and interest payments noted above is used to repay the $3,111,400 of deferred interest attributable to the original County FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 3 of5 bonds paid off as part of the 1997 restructuring.The County and RDA have agreed to allow the County to intercept (escrow)the available tax increment revenue until the obligation owed the County is satisfied.In the event the debt owed the County is satisfied prior to the end of the Agency's legislated ability to collect tax increment to repay debt in 2034,tax increment revenue will be available for repayment of loans made to the RDA by the City.Proposed language for the Governor's January 2011 proposal to eliminate redevelopment agencies has not been made available.At this time,Staff cannot determine what affect the Governor's proposal will have on the RDA's ability to repay the debt to the City;however,it appears as though the Governor's proposal should not affect tax increment pledged to repay the RDA's debt to the County. Since approval of the MOU,tax increment revenues have always exceeded the scheduled interest and principal payments on the tax increment bonds.Based on the FY1 0-11 tax increment estimates discussed in this report,Staff is confident that tax increment revenue will exceed budget and fully satisfy payments due to the County in the coming year. Although the custody of tax increment revenue remains with the County using the intercept procedures,the money is an asset of the RDA until paid in accordance with the terms of the MOU.Therefore,tax increment revenue earned and used to pay the interest and principal on the tax increment bonds and the deferred interest debt continues to be reported in the Debt Service Fund.As of June 30,2010,the Agency has accumulated $338,461 of tax increment in excess of annual debt service payments,which will be applied to the remaining $1,136,303 deferred interest component of the 1997 bond restructuring ($3,111,400 original deferred interest debt net of $1,975,097 excess tax increment applied through June 30,2010). City Loans Landslide mitigation projects have also been financed by loans from the General Fund of the City.The loans have always been made with the knowledge that the available RDA tax increment revenue may not be sufficient to pay both the County debt and the City loans. However,a loan accounting is maintained in order to provide a mechanism for the City to receive some repayment should the available tax increment exceed the debt owed to the County.Even if the loan mechanism did not exist,it would be necessary to finance any additional projects with General Fund monies. In recent years,additions to the City loans have been for administrative costs such as the annual County fee to administer tax increment collection and remittance to the RDA, payments to Educational Revenue Augmentation Funds mandated by the state,and the City's annual cost of providing staff to administer the RDA. DISCUSSION It is important to understand that the FY1 0-11 midyear projections are based upon Staff's analysis using trend comparisons with previous years and reports provided by the County. In the following paragraphs,discussion and analysis about revenues and expenditures of the RDA is presented.If no mention is made of certain revenue sources or program RDA E-3 FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 3 of5 bonds paid off as part of the 1997 restructuring.The County and RDA have agreed to allow the County to intercept (escrow)the available tax increment revenue until the obligation owed the County is satisfied.In the event the debt owed the County is satisfied prior to the end of the Agency's legislated ability to collect tax increment to repay debt in 2034,tax increment revenue will be available for repayment of loans made to the RDA by the City.Proposed language for the Governor's January 2011 proposal to eliminate redevelopment agencies has not been made available.At this time,Staff cannot determine what affect the Governor's proposal will have on the RDA's ability to repay the debt to the City;however,it appears as though the Governor's proposal should not affect tax increment pledged to repay the RDA's debt to the County. Since approval of the MOU,tax increment revenues have always exceeded the scheduled interest and principal payments on the tax increment bonds.Based on the FY1 0-11 tax increment estimates discussed in this report,Staff is confident that tax increment revenue will exceed budget and fully satisfy payments due to the County in the coming year. Although the custody of tax increment revenue remains with the County using the intercept procedures,the money is an asset of the RDA until paid in accordance with the terms of the MOU.Therefore,tax increment revenue earned and used to pay the interest and principal on the tax increment bonds and the deferred interest debt continues to be reported in the Debt Service Fund.As of June 30,2010,the Agency has accumulated $338,461 of tax increment in excess of annual debt service payments,which will be applied to the remaining $1,136,303 deferred interest component of the 1997 bond restructuring ($3,111,400 original deferred interest debt net of $1,975,097 excess tax increment applied through June 30,2010). City Loans Landslide mitigation projects have also been financed by loans from the General Fund of the City.The loans have always been made with the knowledge that the available RDA tax increment revenue may not be sufficient to pay both the County debt and the City loans. However,a loan accounting is maintained in order to provide a mechanism for the City to receive some repayment should the available tax increment exceed the debt owed to the County.Even if the loan mechanism did not exist,it would be necessary to finance any additional projects with General Fund monies. In recent years,additions to the City loans have been for administrative costs such as the annual County fee to administer tax increment collection and remittance to the RDA, payments to Educational Revenue Augmentation Funds mandated by the state,and the City's annual cost of providing staff to administer the RDA. DISCUSSION It is important to understand that the FY1 0-11 midyear projections are based upon Staff's analysis using trend comparisons with previous years and reports provided by the County. In the following paragraphs,discussion and analysis about revenues and expenditures of the RDA is presented.If no mention is made of certain revenue sources or program FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 4 of5 expenditures,it merely indicates that there is nothing significant to report at this time and that anticipated results are not expected to materially deviate from the FY10-11 budget. TAX INCREMENT REVENUE Based on property tax billing information from the County,FY10-11 tax increment may increase by 8.42%from FY09-10.However,the FY10-11 incremental assessed valuations increased by 6.61 %.The FY10-11 budgeted tax increment is 3.1 %more than FY09-10 actual tax increment.Tax increment revenue has increased an average of about 8% annually over the last 10 years.Based upon the 6.61 %increase in assessed valuations, the tax increment revenue recorded in the Debt Service fund may exceed the budget by about $30,400 and tax increment revenue in the Housing Set-Aside fund may exceed the budget by about $7,600.As tax increment revenue is expected to exceed budgeted amounts,no adjustments are requested at this time. California Redevelopment law requires 20%of all gross tax increment be segregated in a "housing set-aside"fund for the development of low and moderate income housing. EXPENDITURES Portuguese Bend Capital Projects Fund FY10-11 expenditures budgeted within the Portuguese Bend Fund are entirely for administrative costs,including the annual dues for the City's parcels in the Abalone Cove Landslide Abatement District and the Klondike Canyon Landslide Abatement District.This administrative budget includes $2,400 for legal fees.During FY1 0-11,the City Attorney's office has been providing advice regarding redevelopment issues and Staff expects that actual legal fees will exceed the budget.Staff recommends an additional appropriation of $7,600. Abalone Cove Capital Projects Fund The remaining fund balance is available for landslide abatement capital projects within the Abalone Cove area of the RDA project area.At this time,there are no appropriations of the $6,233 estimated fund balance. Debt Service Fund As stated previously,the terms of the 1997 MOU with the County require the RDA to make scheduled tax increment bond principal and interest payments through the year 2028.Per the debt service schedule accompanying the 1997 MOU,FY10-11 principal and interest payments are $85,000 and $260,375,respectively.In addition,the Debt Service Fund will account for the FY10-11 payment of deferred interest debt in the amount of $337,701. The Debt Service Fund acts as a pass through entity for recording accrued (unpaid) interest on the loans between the RDA and the City.The estimated FY10-11 principal addition to the City loan for prior year administrative costs is $346,483,which includes the FY09-10 County property tax roll administrative fee of $16,358 and the FY09-10 RDA E-4 FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 4 of5 expenditures,it merely indicates that there is nothing significant to report at this time and that anticipated results are not expected to materially deviate from the FY10-11 budget. TAX INCREMENT REVENUE Based on property tax billing information from the County,FY10-11 tax increment may increase by 8.42%from FY09-10.However,the FY10-11 incremental assessed valuations increased by 6.61 %.The FY10-11 budgeted tax increment is 3.1 %more than FY09-10 actual tax increment.Tax increment revenue has increased an average of about 8% annually over the last 10 years.Based upon the 6.61 %increase in assessed valuations, the tax increment revenue recorded in the Debt Service fund may exceed the budget by about $30,400 and tax increment revenue in the Housing Set-Aside fund may exceed the budget by about $7,600.As tax increment revenue is expected to exceed budgeted amounts,no adjustments are requested at this time. California Redevelopment law requires 20%of all gross tax increment be segregated in a "housing set-aside"fund for the development of low and moderate income housing. EXPENDITURES Portuguese Bend Capital Projects Fund FY10-11 expenditures budgeted within the Portuguese Bend Fund are entirely for administrative costs,including the annual dues for the City's parcels in the Abalone Cove Landslide Abatement District and the Klondike Canyon Landslide Abatement District.This administrative budget includes $2,400 for legal fees.During FY1 0-11,the City Attorney's office has been providing advice regarding redevelopment issues and Staff expects that actual legal fees will exceed the budget.Staff recommends an additional appropriation of $7,600. Abalone Cove Capital Projects Fund The remaining fund balance is available for landslide abatement capital projects within the Abalone Cove area of the RDA project area.At this time,there are no appropriations of the $6,233 estimated fund balance. Debt Service Fund As stated previously,the terms of the 1997 MOU with the County require the RDA to make scheduled tax increment bond principal and interest payments through the year 2028.Per the debt service schedule accompanying the 1997 MOU,FY10-11 principal and interest payments are $85,000 and $260,375,respectively.In addition,the Debt Service Fund will account for the FY10-11 payment of deferred interest debt in the amount of $337,701. The Debt Service Fund acts as a pass through entity for recording accrued (unpaid) interest on the loans between the RDA and the City.The estimated FY10-11 principal addition to the City loan for prior year administrative costs is $346,483,which includes the FY09-10 County property tax roll administrative fee of $16,358 and the FY09-10 FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 5 of5 Supplemental Education Revenue Augmentation Fund (SERAF)payment of $330,125 required by state mandate.The estimated accrued interest for FY10-11 is $141 ,200 for the Abalone Cove project area and $474,700 for the Portuguese Bend project area. Finally,the Debt Service Fund accounts for the.pass-through of 17%of RDA tax increment to Los Angeles County Fire Protection District.The pass-through is an expenditure of the Debt Service Fund. The FY10-11 budget is adequate for each of these expenditures. Housing Set-Aside Fund The FY1 0-11 budget includes an appropriation to complete the funding commitment for the RDA's construction loan to the Mirandela Senior Housing Project.Consistent with the Disposition and Development Agreement (DDA)approved by the Agency Board on March 17,2009,the RDA is providing $3,600,000 of construction financing to AMCAL Mirandela Fund,L.P.Of that amount,$3,108,546 was expended in FY09-10.Staff expects that the remaining amount of the construction loan will be disbursed during FY10-11.The FY10-11 budget is adequate for the remaining expenditure. SUMMARY OF ESTIMATED FUND BALANCES The following summary of estimated RDA fund balances at June 30,2011 includes the one adjustment for legal expenditures requested in this report. Housing Set-Aside Debt Service Portuguese Bend Abalone Cove 519,627 338,461 565,804 6,203 225,900 1,509,880 1,520 30 727,396 1,543,615 293,813 18,131 304,726 273,511 6,233 RDA E-5 FY10-11 Redevelopment Agency Midyear Financial Report March 1,2011 Page 5 of5 Supplemental Education Revenue Augmentation Fund (SERAF)payment of $330,125 required by state mandate.The estimated accrued interest for FY10-11 is $141 ,200 for the Abalone Cove project area and $474,700 for the Portuguese Bend project area. Finally,the Debt Service Fund accounts for the.pass-through of 17%of RDA tax increment to Los Angeles County Fire Protection District.The pass-through is an expenditure of the Debt Service Fund. The FY10-11 budget is adequate for each of these expenditures. Housing Set-Aside Fund The FY1 0-11 budget includes an appropriation to complete the funding commitment for the RDA's construction loan to the Mirandela Senior Housing Project.Consistent with the Disposition and Development Agreement (DDA)approved by the Agency Board on March 17,2009,the RDA is providing $3,600,000 of construction financing to AMCAL Mirandela Fund,L.P.Of that amount,$3,108,546 was expended in FY09-10.Staff expects that the remaining amount of the construction loan will be disbursed during FY10-11.The FY10-11 budget is adequate for the remaining expenditure. SUMMARY OF ESTIMATED FUND BALANCES The following summary of estimated RDA fund balances at June 30,2011 includes the one adjustment for legal expenditures requested in this report. Housing Set-Aside Debt Service Portuguese Bend Abalone Cove 519,627 338,461 565,804 6,203 225,900 1,509,880 1,520 30 727,396 1,543,615 293,813 18,131 304,726 273,511 6,233 Housing Set-Aside Debt Service Portuguese Bend Abalone Cove 519,627 338,461 565,804 6,203 225,900 1,509,880 1,520 30 727,396 1,543,615 293,813 18,131 304,726 273,511 6,233 RDA E-6 Housing Set-Aside Debt Service Portuguese Bend Abalone Cove 519,627 338,461 565,804 6,203 225,900 1,509,880 1,520 30 727,396 1,543,615 293,813 18,131 304,726 273,511 6,233 RESOLUTION NO.RDA 2011- A RESOLUTION OF THE RANCHO PALOS VERDES REDEVELOPMENT AGENCY,AMENDING RESOLUTION RDA 2010-09,THE BUDGET APPROPRIATION FOR FY10-11,TO ADJUST THE BUDGET IN THE PORTUGUESE BEND FUND OF THE REDEVELOPMENT AGENCY WHEREAS,Section 3.32.070 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the Board of the Rancho Palos Verdes Redevelopment Agency;and WHEREAS,on July 6,2011,the Agency Board adopted Resolution 2010-09,approving a spending plan and authorizing a budget appropriation for FY10-11;and WHEREAS,a certain FY1 0-11 expenditure,as identified below,is expected to exceed the amount budgeted;and WHEREAS,the Board desires that the FY10-11 budget be adjusted as follows: Portuguese Bend Fund #375-3072-431-33-00 Legal Services $7,600 PASSED,APPROVED,AND ADOPTED THE 1st DAY OF MARCH 2011. AGENCY CHAIR ATTEST: AGENCY SECRETARY State of California ) County of Los Angeles )ss City of Rancho Palos Verdes ) I,CARLA MORREALE,Secretary of the Rancho Palos Verdes Redevelopment Agency, hereby certify that the above Resolution No.RDA 2011-was duly and regularly passed and adopted by the said Board at regular meeting thereof held on March 1, 2011. AGENCY SECRETARY RDA E-7 RESOLUTION NO.RDA 2011- A RESOLUTION OF THE RANCHO PALOS VERDES REDEVELOPMENT AGENCY,AMENDING RESOLUTION RDA 2010-09,THE BUDGET APPROPRIATION FOR FY10-11,TO ADJUST THE BUDGET IN THE PORTUGUESE BEND FUND OF THE REDEVELOPMENT AGENCY WHEREAS,Section 3.32.070 of the Rancho Palos Verdes Municipal Code provides that all expenditures in excess of budgeted allocations must be by supplemental appropriation of the Board of the Rancho Palos Verdes Redevelopment Agency;and WHEREAS,on July 6,2011,the Agency Board adopted Resolution 2010-09,approving a spending plan and authorizing a budget appropriation for FY10-11;and WHEREAS,a certain FY1 0-11 expenditure,as identified below,is expected to exceed the amount budgeted;and WHEREAS,the Board desires that the FY10-11 budget be adjusted as follows: Portuguese Bend Fund #375-3072-431-33-00 Legal Services $7,600 PASSED,APPROVED,AND ADOPTED THE 1st DAY OF MARCH 2011. AGENCY CHAIR ATTEST: AGENCY SECRETARY State of California ) County of Los Angeles )ss City of Rancho Palos Verdes ) I,CARLA MORREALE,Secretary of the Rancho Palos Verdes Redevelopment Agency, hereby certify that the above Resolution No.RDA 2011-was duly and regularly passed and adopted by the said Board at regular meeting thereof held on March 1, 2011. AGENCY SECRETARY