RPVCCA_DM_2011_03_01_02_Draft_CC_Mins_20110215DRAFT
MINUTES
RANCHO PALOS VERDES CITY COUNCIL
REGULAR MEETING
FEBRUARY 15,2011
The meeting was called to order at 7:03 P.M.by Mayor Long at Fred Hesse Community
Park,29301 Hawthorne Boulevard.
City Council roll call was answered as follows:
PRESENT:Campbell,Misetich,Wolowicz,and Mayor Long
ABSENT:Stern (excused)
Also present were Carolyn Lehr,City Manager;Carolynn Petru,Deputy City Manager;
Carol Lynch,City Attorney;Joel Rojas,Community Development Director;Dennis
McLean,Director of Finance/Information Technology (IT);Ray Holland,Director of
Public Works;Tom Odom,Deputy Director of Public Works/Interim Director of
Recreation and Parks;Kathryn Downs,Deputy Director of Finance/Information
Technology (IT);and Carla Morreale,City Clerk.
Also present:Finance Advisory Committee Chair Bill James;and Tim Schaefer,
Financial Consultant,Magis Advisors.
FLAG SALUTE:
The Flag Salute was led by Deputy City Manager Petru.
MAYOR'S ANNOUNCEMENTS:
Mayor Long read a statement from Dr.Michael Brophy,President of Marymount
College,regarding the College's position of no involvement in the issue of Measure C
(City Charter)on the March 8,2011 ballot;and,Mayor Long commented on a mailer
regarding Measure C that is circulating in the community from several outside union
organizations.
Palos Verdes Peninsula Unified School District (PVPUSD)Board President Dora
De la Rosa and Superintendent Walker Williams provided comments regarding the
State fiscal crisis,the Governor's proposed budget cuts to the education systems in
California,and the possibility of a Special Statewide Election in June 2011 that will
impact school district funding.
RECYCLE DRAWING:
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Mayor Long announced Recyclers of the Month from the February 1,2011 City Council
meeting:Stephen Harris and Emiel Bouckaert.He indicated that all winners receive a
check for $250 representing a year of free refuse service and urged everyone to
participate in the City's Recycling Program.
APPROVAL OF THE AGENDA:
Mayor Pro Tem Misetich requested that Item No.8 (Capital Projects Strategic Funding
Workshop)be placed in front of Item No.7 (FY10-11 Midyear Financial Report).
Mayor Pro Tem Misetich moved,seconded by Councilman Campbell,to approve the
agenda,as amended,with Item No.8 to be heard prior to Item No.7.
Without objection,Mayor Long so ordered.
PUBLIC COMMENTS:
Alan Jenkin,MAX 2 Riders,Rancho Palos Verdes,reviewed Council's actions taken on
November 30,2011,regarding the City's intent to withdraw from participating in MAX
Transit.He provided the statistics he had gathered in a PowerPoint presentation and
suggested ways in which the City could continue to participate by negotiating changes
in the contract,including reducing the number of MAX 2 buses serving the Peninsula
from four to two.
Discussion ensued between the Council and the speaker.
Ken Dyda,Rancho Palos Verdes,stated that the proposed stadium lights at Palos
Verdes Peninsula High School will threaten the quiet,glare free environment for the
citizens of Rancho Palos Verdes.He reported on the following:1)Peninsula High
School is proposing the installation of stadium lights and a public address system for
night games,which would consist of 6-7 football games,and other events to help defray
the costs of the improvements;2)this item has been heard by the PVPUSD School
Board three times in the recent past and each time the plan was rejected in deference
to the entire community and to preserve the ambience of the Peninsula;and,3)a letter
that was sent by City of Rancho Palos Verdes staff to the staff of the PVPUSD School
Board.He urged the City Council to authorize the Mayor to send a letter to the elected
officials of the Board.
Discussion ensued between the Council and the speaker.
Laura Walters,Community Service Liaison,Los Angeles County Fire Department,
Gardena,announced that the Board of Supervisors confirmed the appointment of the
new Fire Chief Daryl L.Osby.She noted that the new Fire Chief would attend a future
Council meeting.
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CITY MANAGER REPORT:
Interim Director of Recreation and Parks Odom announced that the first interpretive
Night Hike in the Palos Verdes Nature Preserve is scheduled to be led by Park Ranger
Jewel Johnson,Mountains Recreation and Conservation Authority,on Saturday,
February 19,2011,at 7:00 P.M.,weather permitting.He also reported that enrollment
in the City's next session for the Junior Ranger Program is full.
NEW BUSINESS:
APPROVAL OF CONSENT CALENDAR:
City Clerk Morreale reported that late correspondence regarding Item No.4 (Records
Retention and Destruction Schedules)was distributed prior to the meeting.
Mayor Pro Tem Misetich moved,seconded by Councilman Wolowicz,to approve the
Consent Calendar.
The motion passed on the following roll call vote:
AYES:
NOES:
ABSENT:
Campbell,Misetich,Wolowicz,and Mayor Long
None
Stern
Motion to Waive Full Reading
Adopted a motion to waive reading in full of all ordinances presented at this meeting
with consent of the waiver of reading deemed to be given by all Council Members after
the reading of the title.
Approval of the Minutes
Approved the Minutes of the January 18,2011 Regular Meeting and January 29,2011
Adjourned Regular Meeting/Community Leaders'Breakfast.
Notice of Completion -Machado Lake Drainage Catch Basin Pipe Screen
Installation Project -Phase I
1)Accepted the work as complete and authorized the City Clerk to file a Notice of
Completion with the County Recorder;2)Authorized the Director of Public Works to
release the 10%retention payment in the amount of $810.40 to West Coast Storm,Inc.
35 days after recordation of the Notice of Completion by the County Recorder
contingent upon no claims being filed on the project,and the contractor posting an
acceptable warranty bond;and,3)Authorized staff to notice the surety company to
exonerate the Payment and Performance bonds following release of the retention.
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Records Retention and Destruction Schedules
ADOPTED RESOLUTION NO.2011-03,A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES,AMENDING CITY DOCUMENT
RETENTION SCHEDULES AND AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE CALIFORNIA
GOVERNMENT CODE.
Rubberized Asphalt Concrete Grant -FY 10-11
1)Authorized the submittal of a grant application to the Department of Resources
Recycling and Recovery (CalRecycle)for a Rubberized Asphalt Concrete (RAC)Grant
Program-FY 10-11;and,2)ADOPTED RESOLUTION NO.2011-04,A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,
AUTHORIZING STAFF TO SUBMIT APPLICATION(S)FOR THE RUBBERIZED
ASPHALT CONCRETE GRANT PROGRAM.
Register of Demands
ADOPTED RESOLUTION NO.2011-05,A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES,ALLOWING CERTAIN CLAIMS AND
DEMANDS AND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.
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REGULAR NEW BUSINESS:
Capital Projects Strategic Funding Workshop
Director of Finance/IT McLean provided a report regarding the Capital Projects Strategic
Funding Workshop.He provided an overview of the financial history of the City;an
update on the estimated General Fund and Capital Improvement Project reserves;and
information regarding the City's transient occupancy tax,golf tax,and storm drain user
fee approved by the voters.He reviewed the establishment of a framework of "best
practices"that the City adopted for effective management of the fiscal affairs of the City,
including the schedule of Estimated General Fund Reserves,Infrastructure
Management Programs,Five-Year CIP,Five-Year Financial Model,and the Reserve
Policy.
Deputy Director of Finance/IT Downs provided an overview of the capital assets from
the City's Financial Statements which are based on historical costs.She also reviewed
the normal funding sources available for capital projects at the City of Rancho Palos
Verdes.
Council and staff discussion ensued.
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Director of Finance/IT McLean reintroduced Tim Schaefer,the City's Financial Advisor.
Tim Schaefer,Financial Consultant,Magis Advisors,provided a detailed report
regarding the following topics:governmental expenditures including current
expenditures and capital expenditures;capital planning process including the capital
improvement plan (CIP)and capital improvement budget;GASB 34 financial reporting
information;demographics that can affect the City's infrastructure plan,and
replacement costs of infrastructure;the basic inputs of capital improvement funding,
including cash,borrowed money (bonds,revolving funds,etc.)and other people's
money (grants,funding from state,federal programs,or contributed capital);funding of
Reserves as part of the CIP and best practices of that funding,including the gold
standard,common approach,silo reserves,and paygo projects;and,how to choose
between debt vs.paygo based on inflation.
Director of Finance/IT McLean provided concluding remarks regarding the next steps in
the capital improvement projects funding,including facility needs.
Councilman Wolowicz stated that receiving and filing of the report was absolutely
appropriate,and commented on a desire for an effort regarding a matching of income to
funding of capital improvement projects.
Council discussion ensued regarding the matching of income to the funding of capital
improvement projects as being an important part of the process.
Ken Dyda,Rancho Palos Verdes,stated that he would like to know what items are
included in the unfunded projects,noting that he would like to see the Portuguese Bend
land flow as an item included on the unfunded projects list.
Councilman Wolowicz moved,seconded by Councilman Campbell,to receive and file
the report and request that staff begin the activity of the matching of income to the
funding of capital improvement projects.
The motion passed on the following roll call vote:
AYES:
NOES:
ABSENT:
Campbell,Misetich,Wolowicz,and Mayor Long
None
Stern
RECESS AND RECONVENE:
Mayor Long called a brief recess from 9:05 P.M.to 9:21 P.M.
Capital Projects Strategic Funding Workshop
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Mayor Long reopened the discussion of the Capital Projects Strategic Funding item as
he was advised that Mr.Schaefer had additional comments regarding this item.
Mr.Schaefer provided comments regarding his experience regarding both General Law
and Charter City structures.He stated that in his experience,the Charter arrangement
can introduce flexibilities as a City makes decisions as to what,when and how to buy
infrastructure assets that can produce streamlining and savings.
Discussion ensued between Council and Mr.Schaefer.
FY10-11 Midyear Financial Report
Deputy Director of Finance/IT Downs provided a brief staff report regarding the FY10-11
Midyear Financial Report.
Council and staff discussion ensued.
Bill James,Rancho Palos Verdes,stated that he had appeared at the Council meeting
two weeks ago and provided the conclusions that the Finance Advisory Committee
(FAC)had reached regarding the potential financial savings from the passage of
Measure C and the City become a Charter City.He noted that he had stated that the
City might save $1.3-2.6 million over the next five years from avoiding the payment of
prevailing wages.He clarified that the FAC had concluded that there would potentially
be significant savings in a number of other areas,such as the design-build area.He
continued that other savings would continue beyond the first five years of becoming a
Charter City in the areas of other capital improvement projects such as sewers,storm
drains,and roads,concluding that the FAC provided a very conservative number in its
estimates.
Council and staff discussion ensued.
Councilman Wolowicz moved,seconded by Councilman Campbell,to:1)Receive and
file the FY10-11 Midyear Financial Report;and,2)ADOPT RESOLUTION NO.2011-06,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,AMENDING RESOLUTION NO.2010-55,THE BUDGET APPROPRIATION
FOR FY10-11,TO ADJUST THE BUDGET IN VARIOUS FUNDS OF THE CITY.
The motion passed on the following roll call vote:
AYES:
NOES:
ABSENT:
Campbell,Misetich,Wolowicz,and Mayor Long
None
Stern
CITY COUNCIL ORAL REPORTS:
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Council Member Wolowicz,Mayor Pro Tern Misetich,and Mayor Long reported on their
attendance at various organization and association meetings since the last City Council
Oral Reports were provided on February 1,2011.Councilman Campbell stated that he
would submit his report in writing.
CLOSED SESSION REPORT:
City Attorney Lynch reported that with respect to the item regarding Potential Initiation of
Litigation,the Council gave unanimous direction for the Mayor,City Manager,Director
of Public Works,and City Attorney to meet with counterparts of the City of Rolling Hills
Estates to discuss the return of the public streets to the City of Rancho Palos Verdes,
(4-0),with Councilman Stern absent.
ADJOURNMENT:
At 9:51 P.M.,Mayor Long adjourned the meeting to Monday,February 28,2011 at 7:00
P.M.at Hesse Park for an Adjourned Regular Meeting.
Mayor
Attest:
City Clerk
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