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RPVCCA_SR_2011_02_15_03_NOC_Machado_Lake_Catch_BasinRANCHO PALOS VERDES NOTICE OF COMPLETION -MACHADO LAKE DRAINAGE CATCH BASIN PIPE SCREEN INSTALLATION PROJECT -PHASE I CAROLYN LEHR,CITY MANAGER ~ HONORABLE MAYOR AND MEMBERS OF THE CITY COUNC'/z-r RAY HOLLAND,DIRECTOR OF PUBLIC WORKtJPdfv FEBRUARY 15,2011 U· REVIEWED: MEMORANDUM TO: FROM: DATE: SUBJECT: Project Manager:Andy Winje,Associate Engineer p;tJ RECOMMENDATION: 1.Accept the work as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder;and 2.Authorize the Director of Public Works to release the 10%retention payment in the amount of $810.40 to West Coast Storm,Inc.35 days after recordation of the Notice of Completion by the County Recorder contingent upon no claims being filed on the project,and the contractor posting an acceptable warranty bond;and 3.Authorize staff to notice the surety company to exonerate the Payment and Performance bonds following release of the retention. BACKGROUND &DISCUSSION The Regional Water Quality Control Board,Los Angeles Region ("Regional Board")has required that stormwater dischargers with drainage areas tributary to Machado Lake prevent trash from entering the storm drain system that drains to the lake.Installation of catch basin pipe screens on all catch basins tributary to the lake is the simplest way of achieving compliance with the order.The Regional Board's mitigation plan requires 20%of the City's contributing catch basins be retrofitted annually until full compliance is met.This project was developed to comply with the Regional Board's implementation plan.This is the first year of the plan. City Council awarded a construction contract to West Coast Storm,Inc.on September 7,2010.The first year of the mitigation plan includes a $41,000 budget funded through the Storm Water User Fee.The final project budget &information are as follows: 3-1 A Available BudQet FY 2010-11 $41,000.00 B Total Construction Authorization $13,504.00 C Total Construction Cost $8,104.00 The project was completed as per approved plans by West Coast Storm,Inc. Favorable bids due to off-season scheduling,benign field conditions and the contractor's increased proficiency since the time of budget level costing account for the difference between the cost incurred and the budget.Council also awarded a contract in the amount of $4,080 for inspection services to Charles Abbott Associates.The short construction period and quality of work allowed for only $595.00 to be expended on inspection.Savings this year will be used to complete future phases of this program. Later phases may prove more difficult as some will require cooperation and permitting with other agencies.Nonetheless,a budget surplus from this program is expected to be available for other Water Quality and Flood Protection programs at the end of the compliance period. CONCLUSION West Coast Storm,Inc.has successfully completed all work in accordance with the plans and specifications.Therefore,the work should be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The recommended action will have no fiscal impact.This project was budgeted in the Water Quality and Flood Protection Program. Attachment:Notice of Completion W:\Andy\Catch Basin Screen Project\SR 2011-02-15 NOC ML CATCH BASIN SCREENS PH I rev1.doc 3-2 RECORDING REQUESTED BY: City of Rancho Palos Verdes WHEN RECORDED MAIL TO: r City Clerk C1~y of Rancho Palos Verdes &re.30940 Hawthorne Blvd Address 'Rancho Palos Verdes City CA State 90275 Zip L 1 J ---------------------'--------Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093,must be filed within 10 days after completion.(See reverse side for complete requirements.) Notice is hereby given that: 1.The undersigned Is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. 2.The full name of the owner Is Ci ty of Rancho Palos Verdes 3.The full address of the owner is 30940 Hawthorne Blvd.,Rancho Palos Verdes,CA 90275 4.The nature of the interest or estate of the owner is:In fee. (If other than Fee.strike "In fee"and insert.for exarrple."purchaser under contraL1 of purchase,"or "Lessee") 5.The full names and full addresses of all persons,if any,who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6.The full names and full addresses of the predecessors in interest of the undersigned,if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 12/16/10 7.A work of improvement on the property hereinafter described was completed on .The work done was: Installation of Screens in Catch Basins owned by City,Various locations 8.The names of the contractor,if any,for such work of improvement was --------=--.-:::--=--r::--=---------------West Coast Storm,Inc.9/20/10 (If no contractor for work of irrprovement as a whole,insert "None")~ate of Contract) 9.The property on which said work of improvement was completed is in the City of ancho Palos Verdes County of Los Angeles ,Stateof CA ,and is described as follows:Catch Basins within Public Right of Way at various locations along Hawthorne Blvd.and Ravenspur Rd. 10.The street address of said property is N-'o=-n-'-'e=---_=--..,._--:-:_-:--,-_:::-:--::--..,._.,-.,.-_-::------::-:_ (If no street address has been officially assigned,insert "none",) Dated _ (Signature of Owner or corporate officer of Owner named in paragraph 2.or his agent) City of Rancho Palos Verdes VERIFICATION I,the undersigned,say:I am the CitY C1 er k ,the Declarant of the foregoing Notice of Completion; ,(President of,Manager of.Partner of.Owner of,etc,) I have read said Notice of Completion and know the contents thereof;the same is true to my own knowledge.I declare under penalty of perjury that the foregoing is true and correct. Executedon ,20__at City of Rancho Palos Verdes (Personal signature of the individual who is swearing that the contents of the Notice of Conl>letion are true) CA Before you use this form fill in all blanks,and make whatever chan~es are ~ppropriate and necesSary to your particular transaction.Consult a lawyer if you doubt the form s fitness for your purpose and use. Wolcotts makes no representation or warranty,express or imlllied,with respect to the merchantability or fitness of this form for an intended use or purpose.©2005 WOLCOTTS FORMS,INC. 71111~~~~l~ll~JIJIJ~111I2 FORM 1114 Rev.1O-053-3