RPVCCA_SR_2011_02_01_04_Acquisition_of_Vehicles_for_PWCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL
RAY HOLLAND,DIRECTOR OF PUBLIC WORKS"~
FEBRUARY 1,2011
ACQUISITION OF VEHICLES FOR THE PUBLIC
WORKS DEPARTMENT
CAROLYN LEHR,CITY MANAGER cfL-
Emilio Blanco,Maintenance Superintendent
RECOMMENDATION
Authorize the Director of Public Works to execute purchase contracts with Villa Ford in
the amount of $34,451.96 for the purchase of two 4X4 Ford Rangers and associated
vehicle accessories.
BACKGROUND
The City currently has 11 city vehicles used for facility,parkland,open space,and
infrastructure maintenance;special event preparation;and other city-related business.
Within the city's fleet,two 2002 Ford Ranger trucks are fully depreciated and require
replacement.It is the Public Works Department's policy to replace fully depreciated
vehicles to assure City vehicle utility and safety,and to maintain City resource value.
Staff is recommending the purchase of two 4X4 Ford Ranger vehicles equipped with
light bars and trailer towing capacity to replace the existing depreciated vehicles.
The acquired Ford Rangers are a small,versatile vehicle that can be used in city parks,
trails,and open space for inspections and maintenance and special event
preparation.These vehicles will be equipped to handle on road emergency situations,
drive to off-road destinations,and tow a trailer with traffic and emergency supplies.
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DISCUSSION
Staff requested and received bids from Southern California dealers as listed below.All
bid prices include discounts,delivery,documentation fees,sales tax and license.
DEALER VEHICLES BID PRICE (both vehicles)
Villa Ford,Orange,CA 2011 Ford Ranger XLT 4X4 (2)$38,451.96
Power Ford,Torrance,CA 2011 Ford Ranger XLT 4X4 (2)$40,637.02
Longo Toyota,EI Monte,CA 2011 Toyota Tacoma 4X4 $54,789.40
Access cab (2)
Cerritos GMC,Cerritos,CA 2011 GMC Canyon 4X4 $57,920.98
extended cab (2)
TOTALS
VEHICLES/EQUIPMENT PRICE
2011 FORD RANGER XLT 4X4 (2)$38,451.96
Dealer equipped light bars and bed liners $6,000
TOTAL FOR VEHICLES AND ACCESSORIES =$44,451.96
MINUS THE TRADE IN VALUE FOR (2)2002 -$10,000
FORD RANGER XLT 4X4
TOTAL $34,451.96
Based on the bids received,staff recommends the acquisition of two 2011 Ford
Rangers XLT 4X4,from Villa Ford.This dealer submitted the lowest bid price and
minus the trade in of $10,000,and the addition of $6,000 for vehicle accessories the
total price equals $34,451.96.
FISCAL IMPACT
By adopting staff recommendation,Council will be approving the purchase of two
vehicles for $34,451.96 to replace the fully depreciated Ford Ranger trucks.
No additional funding is required since funds have been allocated in the Vehicle
Equipment Replacement program of the FY 2010-2011 budget.
Attachments:Proposed vehicles for purchase
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2011 FORD RANGER XlT 4X4
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