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RPVCCA_CC_SS_2012_11_20_01_Tentative_AgendasTENTATIVE AGENDAS Note:Time Estimates include 15 mins.for the first section of the agenda (Mayor's Announcements, etc.through the Consent Calendar)and 15 mins.for the last section (Future Agenda Items through Adjournment). December 4.2012 -Adj.Reg.Mtg.@ 7:30 a.m.-Unveiling of Construction Sign &Ground Breaking for San Ramon Canyon Stabilization Project (Location:PVDE near San Ramon Canyon) December 4.2012 -(Time Est.- 2 hrs 50 mins) Closed Session: Mayor's Announcements: Council Reorganization:(30 mins) Selection of Mayor: Selection of Mayor Pro Tern: Reception: City Manager Report:Update on SCE Peninsula Reliability Plan (Marvin Jackmon) New Business: Consent Border Issues Status Report Award of Contract for Blackhorse CDBG Project Public Hearings Correction to Zoning Map (15 mins) Regular Business Renewal of Agricultural Lease at Upper Point Vicente (30 mins) Adopt a Median Program (20 mins) Partners -Community Volunteer Event Pilot Program (15 mins) Civic Center Master Plan Status Report (30 mins) Proposed 2013-14 CDBG Program (20 mins) Introduction of Ordinance -Amendments to the Massage Ordinance (10 mins) December 18.2012·(Time Est.- 2 hrs 40 mins) 6:00 p.m.-Interview Applicants for City's Advisory Boards (possible date) Study Session: Mayor's Announcements: SS1-1 City Manager Report: New Business: Consent Award Annual Commercial Hauling Contracts Approve Revised Plans &Specs &Authorize Re-Bidding of RPV Calif Coastal Trail Proj. License Agreement with Palos Verdes Shores Estates Mobile Park Public Hearings Marymount College Time Extension Request (30 mins) Extension of Urgency Ordinance re:Wall Repairs along Arterials (10 mins) Regular Business Preserve Trails Plan Enforcement Follow-Up (60 mins) Mitigation Measures for Implementation in Landslide Area (45 mins) Jan 7·8,2013 (Adj.Reg.Meetings -Sacramento) Regular Business State Legislation Activities and other matters Jan 15,2013 •(Time Est.- 1 hr 30 mins) Closed Session: Study Session: Mayor's Announcements: City Manager Report: New Business: Consent Award Contract for Ryan Park Restroom Improvs.and Accessibility Compliance Public Hearings Regular Business Matrix Consulting Group -Citywide Management and Staffing Study (1 hr) Jan 29,2013·(Time Est.-1 hr 30 mins) 6:00 p.m.-Interview Applicants for City's Advisory Boards (possible date) Mayor's Announcements: City Manager Report: SS1-2 New Business: Consent Public Hearings Regular Business Final PUMP Approval (1 hr) Future Agenda Items (Identified at Council Meetings) June 19,2012·Planning Commission's review of the Annenberg project with the purpose of developing a Lessons Learned paper for the Council (Campbell)[Pending receipt of memorandum from Mayor Pro Tem.] July 3,2012·Proliferation of cell towers along roadways that blanket the City and impact views (Campbell)[Pending receipt of memorandum from Mayor Pro Tem.] August 7,2012 -Consider Suspending Recycle Drawing Program (Blooks)[Pending receipt of memorandum from Councilwoman.]' Summary Report of Part Time Employees Pay &Benefits versus Full time Employees Pay and Benefits (Campbell)[Pending receipt of memorandum from Mayor Pro Tem.] Peninsula Regional Cities Mutual Assistance Cooperation Plan for Emergency Preparedness (Misetich)[Pending receipt of memorandum from Mayor.] August 21,2012 -Rancho Palos Verdes Business Exposition (Knight)[Pending receipt of memorandum from Councilman.] Fraud,Waste and Abuse Hotline (Duhovic) [Pending receipt of memorandum from Councilman.] City Maintenance Yard -View,Location and Safety Issues (Campbell)[Pending receipt of memorandum from Mayor Pro Tem];Uniform Aesthetic Guidelines for Wall Repairs along Arterial Roads (Campbell)[Pending receipt of memorandum from Mayor Pro Tem.] September 4,2012·Consideration of the formation of a Geologic Hazard Abatement District for the Portuguese Bend area (Misetich)[Pending receipt of memorandum from Mayor.] September 18,2012 -Consideration of Reinstatement of Equestrian Committee (Misetich) [Pending receipt of memorandum from Mayor.] Make transparent as much of the process as possible regarding negotiations with the Employee Association (Campbell)[Pending receipt of memorandum from Mayor Pro Tem];Status update on the Methodology being used and progress made by Matrix regarding the organizational performance evaluation (Campbell)[Pending receipt of memorandum from Mayor Pro Tem];Beautification Grant Program-Intent of prior direction from January 3,2012 (Campbell)[Pending receipt of memorandum from Mayor Pro Tem.] October 16,2012 -Possibility of use of Ladera Linda as gym or training site (Duhovic)[Pending receipt of memorandum from Councilman.] Program with other Peninsula Cities similar to PV Cares Program in PVE (Brooks)[Pending receipt of memorandum from Councilwoman.] Future Agenda Items Agendized or Otherwise Being Addressed None. SS1-3 RANCHO PALOS VERDES CITY COUNCIL 2012 GOALS &PRIORITIES Adopted March 20,2012 1)PUBLIC SAFETY AND TRAFFIC ISSUES •Focus on Crime Prevention:Prioritization of "Crime Watch,"notification of the public,Neighborhood Watch (Score =14) o Identified several new crime prevention programs-many no or low cost for inclusion in FY12-13 Budget: •Hosting of Crime Prevention Seminar series citywide or HOA's •Sheriff crime prevention booth at citywide special events •Kids fingerprint days paired with citywide events •Encourage "Night Out"events in neighborhoods •Showcase specialized crime prevention technology or equipment at youth events •Door Hanger program with crime prevention tips-give to HOA's for distribution •Bicycle Patrol along Western Ave. •Volunteers on Patrol and Mounted Posse to provide a total of 1,920 hours of no-cost patrol. Public Presentation was held at recent Council meeting by Dep.Bartlett re:best residential crime prevention tips RPV staff immediately posts Breaking News notices on city website of accidents,road closures,emergencies etc.on a 24/7 basis as we are notified (a level of service not found in most other cities). Summer edition of City Newsletter focused on Crime Prevention New Law Enforcement web page added to City's web site to provide the public with more information and resources on crime trends and prevention. •Forge Closer City Relationship with Sheriff's Department:Improve communication with leadership at the Lomita Sheriff's station (Score =9) o Staff engaged in greater communication with new Captain re:goals of the Council,unacceptable incidents of non-communication or lack of follow- thru such as correcting speed traps. •Increase Sheriff's Presence on South and West Sides of the City:Consider creation of Sheriff's Department substation on City property (Score =6) City Council Goals &Priorities Page 1 of 12SS1-4 o Preliminary discussions held with ambulance,Rangers and Sheriff re: potential locations at UPV or Ladera Linda.Will follow as master plans develop or new opportunities arise. •Review Sheriff's Department's Allocation of Assets:Promote better focus the Department's efforts in the City (Score =5) o Staff worked with Regional Law subcommittee and Peninsula cities to re- design allocation of CORE,traffic and patrol units to best meet safety needs as well as budgetary conditions. •Notification of Public Safety Issues:Formalize system to notify City Staff of public safety issues,review communications policy and guidelines (Score =5) o See above. •Create Joint Powers Agency for Emergency Management for the Peninsula:Pre- arrangements to share resources during natural disasters (i.e.,wildfire, earthquake,tsunami,flooding,etc.)and for other hazards (Score =4) •Focus on Traffic Enforcement:Eliminate "speed traps"&replace with speed warning signs/units,target perceived erratic driving related to Marymount College (Score =3) o .Allocated additional 30%to traffic enforcement in FY12-13 Budget o City Traffic Engineer will update all remaining speed zone surveys to be compliant and defensible by the courts •Palos Verdes Drive East Safety:Improve roadway safety (Score =2) o Public Works preparing to hold public workshops on PVDE safety improvements of public rights-of-way.The TSC has tentatively scheduled three workshops for Thursday,November 15th at 7pm,Monday,December 10th at 7pm,and Saturday,February 2 nd at 10am.;Staff will recommend awarding design of PVDE at the September 18,2012 Council meeting. o The plans for the safety improvement projects (upgrading guardrails, chevron signs and striping)are complete.Staff is waiting for Federal Authorization to proceed with construction. •Bicycle Safety:Cyclist safety and awareness,sharing of roadways with motor vehicles (Score =2) o Awaiting METRO approval of grant amendment to begin design for PVDS construction bike compatible lanes both sides,excluding the landslide. 2)SAN RAMON CANYON PROJECT City Council Goals &Priorities Page 2 of 12SS1-5 •San Ramon Canyon Stabilization:Solicit financial support from the City &County of Los Angeles and present financing alternatives (Score =12) Design plans 100%completed;addressed environmental questions from Army Corps of Engineers -awaiting review comments which are anticipated by late September,need ACOE permit before project can be advertised per State grant funding requirements o Awarded $9.5 million grant funding o Sewer re-Iocation complete o Shelf-ready early action stabilization project plan designed and ready o Pursuing federal,state and LA funding,presented financing options to Council July 17,reimbursement resolution adopted August 21. 3)CITIZEN INVOLVEMENT •Increase Citizen Involvement in Infrastructure Goal-Setting &Planning:Review "lessons learned"from past projects,need more direct Staff outreach to residents and businesses,identify instances and plans to deal with deferred maintenance of facilities (Score =12) o Public outreach in planning for Safe Routes to Schools with parent surveys and student tallies to design project;also PTA presentation and PW will participate in annual Walk to School Day o Public Works use of community workshops for planning of San Ramon: RPV neighbors as well as LA mobile home park o Public outreach in design of Whitley Collins crosswalk o Preserve Trails Plan extensive public input from all user groups o Planning staff worked with many interest groups in preparing policy reports on:Garage Sales,FAR,Hedges,Clean-Up Amendments,Open Space Hazard and GIS Zoning •City Skate Park:Consider location for City skate park (Score =5) o Completed unless reconsider in the future •City Dog Beach:Consider location for City dog beach (Score =4) o Completed •Peninsula-Wide Park Support of City Parks:Conduct outreach to other Peninsula cities for support of park maintenance &improvement (Score =3) o Completed;Staff outreach was part of Skate Park and Dog Park issues City Council Goals &Priorities Page 3 of 12SS1-6 •Evaluate City Recreation Programs:Review the current types of recreation programs offered to the public (Score =2) o Staff continues to evaluate and adjust recreational programs to meet the needs of the community.This summer,the R&P Dept.has added Jr. Ranger Summer Camps,Adult Softball League and new music and dance programs at Ladera Linda. •City Dog Park:Consider location for City dog park (Score =2) o Per Council directive,staff is pursuing temporary dog park-at Civic Center; expect to implement this summer 4)PUBLIC INFRASTRUCTURE •Infrastructure Funding:Consider a full range of funding options (Score =12) o Staff and San Ramon Subcommittee currently pursuing funding resources for project with County and City of LA.Debt financing options have been reviewed with City Council and a reimbursement resolution was adopted August 21 to allow the city council the discretion in the future to determine the funding plan including debt financing o Mayor and staff lobbied our representatives in Washington DC for funding for the San Ramon project •Portuguese Bend Landslide:Roadway maintenance,dewatering wells (Score =6) o Current budget provides funding for new dewatering well (Abalone Cove) o City Council,in conjunction with Staff,conducted a landslide workshop July 31 that reviewed the geology of the landslides,previous mitigation measures and summarized possible future mitigation measures o City Council directed Staff to bring back a report that further defines the possible future mitigation measures,summarizes the costs and prioritizes the projects -staff report to City Council is anticipated in October/November •Citywide Sewer Maintenance:Review maintenance program,schedule and projects (Score =6) o Abalone Cove Sewer Lift Station repairs are complete o Harris & Assoc.revised Citywide Sewer Report on needs and maintenance o Currently reviewing sewer maintenance efforts with LADPW •Citywide Storm Drain Maintenance:Review maintenance program,schedule and projects (Score =5) City Council Goals &Priorities Page 4 of 12SS1-7 o PW Storm Drain Master Plan Update underway o Storm Drain Lining Project $1 million recently approved by Council - construction in progress completion anticipated in October o Completed construction of Ronsard to Stokowski storm drain improvements o Completed emergency project to restore drain facility in PB Landslide o Awarded GPS mapping contract for storm drains on east side of RPV o Awarded construction contract for improvements to Miraleste Plaza storm drain system -const begins Sept 2012 o Awarded contract for catch basin cleaning for FY 2012-12 -begins Sept 2012 o Design contract awarded for improvements to San Pedro Canyon drainage system o Design underway for Mossbank extension runoff improvements •Energy Audit of City Facilities:Provide update of grants and completed projects (Score =3) o Met with Contractor re:audit of City facilities;determined PVIC and Hesse potential candidates for Auto Demand Response.Did agree to Enterprise Energy Mgmt.System with SCE (free).The City is currently designated a Valued Partner and working toward Silver status to achieve 5%kwh savings. o In July,Staff met with Greg Stevens,a consultant who works on behalf of the South Bay Environmental Services Center (SBESC)to begin a full energy audit of the City's Municipal buildings.Mr.Stevens reviewed the City's energy and gas bills over the past 12 months and conducted site visits to each City facility.The audit will document the existing lighting, HVAC,building envelope and insulation inventory for each facility.Mr. Stevens is currently in the process of preparing the auejit report for the City which will identify energy upgrade opportunities,associated costs for upgrades,potential rebates and future payback. •County Sewer Pump Station at Western Avenue &Avenida Aprenda:Identify issues to be addressed,encourage LA County Sanitation Districts to complete work (Score =1) o PW staff is in communication with County to complete and restore the work site. •CalWater Facilities within Portuguese Bend Community:Meet with CalWater to ensure the safety of water lines and other infrastructure in active landslide area (Score =1) City Council Goals &Priorities Page 5 of 12SS1-8 •Cell Sites in Public Right-of-Way:Explore options to provide better visual screening (Score =0) •Citywide Street Maintenance:Review street maintenance program (Score =?) o PW staff continually implementing Pavement Management Program, largely on schedule for residential and arterial street paving projects. Arterial rehab of PVDS is completed Will begin plan preparation for Palos Verdes Drive East.Design of the next residential rehabilitation project (Area 3 &5)is nearing completion.Construction is expected to commence in about 3 months. 5)GOVERNMENT EFFICIENCY,FISCAL CONTROL AND TRANSPARENCY •Evaluate "Core"City Services:What services do citizens really want from the City?(Score =11) •Full Transparency of Financial Information:Improve public access to City financial information (Score =10) o The following information is now posted on the City website and easily identified for citizens: •Employee Salary Rates •Employee Salary Ranges •Adopted Pension Revision that was implemented in September 2011,including employee's assumption of remainder of 8%share of contribution immediately saving the City 1.5%of compensation and establishing a 2 nd tier for new employees (in process) •City Manager Employment Contract •Employee W-2 Wages •Employee Salary Survey of Market Area •RPV Staffing Levels and Cost,Comparing to other South Bay Cities •Full-Time Employee Benefits •Personnel Rules •CalPERS link to Facts vs.Myths re:Pensions •State Controller's Certificate of Compliance •All agendas,staff reports and minutes of the Oversight Board of the Successor Agency of the RDA are prepared by Staff and posted on the City's website •All monthly cash balance reports and payment warrant registers are available •All financial reports,including the budget,CIP,5 Year Model,CAFR (with audited financial statements)and midyear financial report •Establishing a Council policy for banking procurement,possibly leading to a competitive process for banking and merchant credit card services City Council Goals &Priorities Page 6 of 12SS1-9 •Coordinated a review by the FAC of the alternative methods for obtaining and/or estimated the City's unfunded pension liability culminating in a report to the City Council on June 19th •Improve Organizational Efficiency:Run a "tight ship,"conduct performance audit of City staffing &programs,analyze "needs"vs."wants,"consider increased use of volunteers (Score =10) o Identified opportunity to augment crime prevention neighborhood patrols by using Lomita Station "Volunteers on Patrol"hours. o Council to award a contract to conduct an organizational efficiency audit of City staffing vs.workload assignments July 17 o Staff and PVNET,its current IT provider,are proceeding with the 2012 upgrade of the IT system,leading to improved energy and IT network support efficiencies,cost savings,standardization of software and desktop computers,improved remote access for users and video-conferencing capabilities o Completed replacement of the Main Page of the City's website,including new features like Spotlight,City News &Events,topical scroll bar and revisions of the drop-down menu that are now consistent with other California cities o Recently Integrated texting and Twitter into the City's emergency notification listserver system •Overview of Current Business Environment:Staff to brief City Council on the current regulatory framework affecting City businesses (permits,fees,zoning, etc.);tentatively agendized for 3/6/12 meeting (Score =6) o Completed;Joel Rojas presentation to Council on March 6,2012. •Review City Fees:Review all fees charged the public,especially to City property owners and businesses (Score =4) o Completed a review of fees related to business;Joel Rojas presentation to Council March 6,2012. •Conduct a Business Survey:Staff to prepare a survey,with the assistance of the Chamber of Commerce or other organizations with similar experience and expertise,to assess what the City can do for businesses and how can the City be a better partner with businesses.(Score =4) o While not intended to fulfill this goal,Planning did conduct a small survey of businesses in conjunction with proposed mixed zoning at Golden Cove City Council Goals &Priorities Page 7 of 12SS1-10 •Council Liaison to Advisory Boards:Consider whether each City advisory board should have a designated City Council liaison (Score =4) •Review of Existing Contracts/Consultants:Review all contracts and consider formal bid process,review City's use of consultants,ensure that consultant work product is actually used,review IT/PV on the Net (Score =3) o Staff Analyst has prepared a comprehensive list of contracts,value and term in order to aide in the process of determining new bids to be undertaken •Evaluate Business Fees:Review fees charged for business licenses,sign permits,etc.(Score =3) o Completed March 6,see above. •Streamline Business Openings:Review and improve City processes for new business (Score =3) o Completed March 6,see above. •Evaluate Development Review Process:Review fees,expand lower-level decision making,streamlined review processes,etc.(Score =3) •Zero-Based Budgeting (ZBB):Consider "hybrid"ZBB and provide other detailed information (Score =1) o Completed,and staff would consider this to be one of our top accomplishments for the fact that the menu of discretionary items for Council to scrutinize was greatly expanded to 50 items at a total value of $9.6 million.Easy to use one-page summaries were provided for each program to facilitate identification of budgetary priorities.Staff conducted three budget workshops leading to the Public Hearing conducted on June 19th . •Support of Local Businesses:Streamline processes,be more "business friendly" (Score =1) o Completed March 6,see above. •Create a City Business Forum:Include City Council and Staff (Score =1) o Staff is an active participant in the PVP Chamber of Commerce's Economic Development Committee and the South Bay Cities Economic Development Roundtable.As a result,Staff is developing a page on the City's Website to act as a business forum for receiving feedback from City City Council Goals &Priorities Page 8 of 12SS1-11 businesses and for disseminating information to City's businesses.In addition,Staff intends to participate in the upcoming "Community Showcase and Job Fair"that is scheduled for Saturday,September 29 th . •Evaluate View Restoration Process:Re-evaluate ordinance and procedures (Score =1) •Evaluate Employee Compensation:Review salary,benefits &pension (Score =0) •RPV Chamber of Commerce:Focus on developing RPV businesses,possible "subset"of existing Peninsula Chamber of Commerce (Score =0) •Evaluate City Tree Review Process:Re-evaluate ordinance and procedures,try to preserve existing street trees (Score =0) 6)PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT •Shared Use of PVPUSD &City Facilities:Coordinate with the school district to share active recreation facilities (Score =11) o Efforts still actively underway as School District nears fundraising goal for pool •Eastview School District Issue:Consider whether to resume efforts to resolve disenfranchisement of Eastview residents regarding PVPUSD issues (Score =2) o [Identified as a separate item (No.11)on Councilman Duhovic's list,but may fit here] 7)WESTERN AVENUE CORRIDOR ISSUES •Western Avenue Commercial Corridor:Evaluate &integrate existing Western Avenue specific plans,SCAG grant proposal,City Municipal Code and other programs for future discussion and goal-setting;SCAG grant status tentatively agendized for 1/17/12 meeting (Score =10) o A new Western Ave Corridor Vision Plan is being developed by a land use consultant as part of the $100,000 Compass Blueprint grant awarded to the City by SCAG.The plan is intended to improve the aesthetics, economic development opportunities and traffic within the commercial corridor.An advisory committee made up representatives of local residential neighborhoods,businesses,the City of Los Angeles and Caltrans will help guide the effort. •Western Avenue Improvement:City "gateway,"improve aesthetics (Score =7) City Council Goals &Priorities Page 9 of 12SS1-12 o The Western Avenue Vision Plan Advisory Group had it's kick-off meeting on August 22,2012.One of the primary goals identified by the Group was to make Western Avenue more of a City "Gateway"through streetscape beautification,increasing the walk ability,improving the pedestrian and bicycle experience and creating incentives for businesses to renovate their buildings.See also above. •Ponte Vista Project in San Pedro:Monitor and evaluate development proposal for Ponte Vista site,focus on traffic impacts (Score =5) o Project updates monitored by staff and presented in Border Reports 8)CITY RESERVE POLICY •Enhance General Fund &CIP Reserves:Increase reserves from cost savings and improved efficiencies to increase future infrastructure funding (Score =9) o Completed and presented on June 19th. 9)SOUTHERN CALIFORNIA EDISON ISSUES •SCE Infrastructure Safety &Reliability:Confer with SCE to ensure the safety of electrical lines (Score =9) o RPV staff participated in Peninsula-wide workshop held by SCE in February where we demanded and received a comprehensive planning document for improved electrical service reliability o In-depth report and presentation on SCE issues and recommended actions to Council July 17 10)CITY TRAIL SYSTEM ENHANCEMENT •Trail·System Enhancement:In coordination with the Land Conservancy (Score =9) o In May,the Council considered proposed amendments to the preserve trails system which is managed by the PVPLC.Council directed that further analysis of safety considerations be undertaken.Trail usage proposals will come back to the Council for consideration in October. o In addition,staff is working on opportunities to enhance trails outside of the Preserve (Salvation Army,Bronco and Lower Hesse Park)and will be presented at upcoming Council agendas in the next three months. City Council Goals &Priorities Page 10 of 12SS1-13 The following goals were not included on the final adopted list because they are already under review or scheduled on theTentative Agenda: •Civic Center Master Plan:Staff to present all information about the Civic Center project prepared to date to the City Council and the public within 60 days;City Council may then refer to PC and/or FAC for recommendations;tentatively agendized for 2/21/12 meeting •Sheriff's Department Community Outreach:Consider Deputies:attendance at HOA meetings •Monitor Traffic Safety Commission Activity:Review &evaluate effectiveness of flashing lights at crosswalks •Animal Control:Review contract with County Animal Control,trapping of wild/nuisance animals and road-kill disposal •Review Fire Protection Services:Ensure weed abatement is sufficient on City's open space properties •Rancho LPG Butane Tanks in San Pedro:Reconsider position on the removal of tanks? •Terranea Resort:Evaluate fees and process for use of City Hall for off-site parking •Current Park Improvement Initiatives:Provide City Council overview of status of current projects (i.e.,Lower Hesse,Grandview,Abalone Cove grant,ADA upgrades,etc.) •Status of Redevelopment Agency:Staff to brief City Council on status of RDA in light of recent State Supreme Court decision •Beautification (Recycling)Grant Program:Reinstate the Beautification (Recycling)Grant Program,review City policy,consider disbursement on basis of best use/need,possibly focus on Hawthorne Boulevard or other major corridors; tentatively agendized for 4/17/12 meeting •Temporary Non-Commercial Banner Program:Re-evaluate aesthetics of current banner sign "backdrops" •Aircraft Noise Impacts:Monitor FAA airspace proposal for Long Beach airport, monitor helicopter flight paths from Torrance airport •Re-Evaluate "No Solicitation"Ordinance:Review solicitation regulations and alternatives;tentatively agendized for 4/3/12 meeting City Council Goals &Priorities Page 11 of 12SS1-14 •Public Feedback via City Website:Revise City website to provide enhance opportunities for public feedback,opinion surveys,etc. •Town Hall Meetings:Consider establishing a regular schedule of "town hall"-style meetings •Regular City Council Meetings:Reduce duration of meetings,length of Staff reports M:\Policy Issues\2012 Council Goals &Priorities\City Council Goals &Priorities Matrix (March 2012)JINAL.doc City Council Goals &Priorities Page 12 of 12SS1-15